HomeMy WebLinkAbout20000497.tiff RESOLUTION
RE: APPROVE CONTRACT AMENDMENT#1 FOR ABSTINENCE EDU CATION
PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract Amendment #1 for the
Immunization Program between the County of Weld, State of Colorado, by End through the
Board of County Commissioners of Weld County, on behalf of the Weld Coy my Department of
Public Health and Environment, and the Colorado Department of Public Health and
Environment, commencing March 1, 2000, and ending May 31, 2000, with further terms and
conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that Contract Amendment#1 for the Immunization Program between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Public Health and Environment, and
the Colorado Department of Public Health and Environment be, and hereby s, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
The above and foregoing Resolution was, on motion duly made and ueconded, adopted
by the following vote on the 1st day of March, A.D., 2000.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: �A / ., ILa 'EXCUSED DATE OF SIGNING (AYEJ
C+e 2ZS0/ ► ��= '?� Barbara . Kirkmeyer, Chair
Weld County Clerk to the = . f" O °., -_
l
Cie ic 4 M. J' eile, Pro-Tern „7 --BY: Deputy Clerk to the Boar. ' X U D DATE OF SIGNING (AYEJ
George E. Baxte
APPROVED AS TO FORM: ;
Dale K. Hall
_Qourrt'y Attorney EXCUSED
Glenn Vaad
L 2000-0497
,a . HL0027
•
61,
C.
COLORADO
MEMORANDUM
TO: Barbara J. Kirkmeyer, Chair, Board of County Commissioners
2" a .gin
FROM: Pat Persichino, Interim Director, Department of Public Health anti'
Environment
SUBJECT: Amendment#1 to the Abstinence Education Program Contract
DATE: February 28, 2000
Enclosed for Board review and approval is an amendment to the Abstinence Education Program
Contract between the Colorado Department of Public Health and Environment and Weld County.
This amendment will extend the time period of the current agreement for an additional three
months. It will also provide additional funding in the amount of$4,851.70 for this three-momh
period.
The contract funds .4 FTE of a health education specialist to develop, implement and evaivaie
abstinence education activities in Weld County. The purpose of the program is to provide
education to youth regarding abstinence, and to train teachers to implement abstinence education
activities within their curriculum.
The amendment will bring the total amount of funding for the contract for tl e time period
March 1, 1999 through May 31, 2000 to $38,649.70.
Health Department staff recommends your approval of this amendment.
Enc.
2000-•;497
""v2'C
sammanimmimmmilmmi
Department or Agency Name
COLORADO DEPARTMENT OF
PUBLIC HEALTH AND ENVIRONMENT
Department or Agency Number
FAA
Contract Routing Number
00-01076
CONTRACT AMENDMENT#1
This AMENDMENT is made this 29TH day of FEBRUARY,200O by and between:the State of Colorado, for the
use and benefit of the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT whose address or
principal place of business is 4300 Cherry Creek Drive South,Denver,Colorado 80246,hereinafter referred to
as"the State",and the BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY(a political
subdivision of the state of Colorado),whose address or principal plaice of business is 915 10'"Street,3r° Floor
Greeley, Colorado 80631,for the use and benefit of the WELD COUNTY DEPARTMENT OF PUBLIC
HEALTH AND ENVIRONMENT whose address or principal plaice of business is 1555 N. 17TH Avenue,
Greeley,Colorado 80631 hereinafter referred to as"the Contractor".
WHEREAS,as to the State, authority exists in the Law and Funds have been budgeted,appropriatecl, and otherwise
made available,and a sufficient uncommitted balance thereof remains available for subsequent encumbering and
payment in Fund Number 100,Appropriation Code 591, and Organization Code 6035, unc er Contract Encumbrance
Number PO FAA ADL9808251
WHEREAS,the parties entered into an Original Contract,dated March 1, 1998 Contract encumbrance number
PO FAA ADL9808251 Contract routing number 98-08251 whereby the Contractor was to provide to the State
abstinence education services in Weld County, Colorado;
WHEREAS,the parties renewed the term of that Original Contract through and including February 29,2000,
through an authorized contract renewal letter;
'WHEREAS,on January 28,2000,the State issued Request for Proposals(REP)RO-ADL0020 on January 28,
2000, for youth abstinence education grants to fund abstinence education projects that are the most likely to have an
impact on youth,resulting in delayed sexual activity until marriage;
WHEREAS,this RFP was modified on February 15,2000 to respond to"inquiries and questions";
WHEREAS,the deadline for the submission of Bids to this RFP is 3:00 p.m. on March 9, WOO;
WHEREAS,the proposed effective date for new abstinence education grant contracts is June 1,2000;
Page 1 of 4
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WHEREAS,as of the made date of this Amendment,the State has a currently valid Group II purchasing delegation
agreement with the division of purchasing within the Colorado Department of Personnel;
WHEREAS,the Contractor is a governmental entity;
WHEREAS,this procurement is exempt from the Colorado Procurement Code and Rules;
WHEREAS,the State desires to continue the services of the Contractor for a term from March 1,2000,through
and including May 31,2000;
WHEREAS,the State promises to extend the renewed term of the Original Contract and pay the Contractor an
additional FOUR THOUSAND EIGHT HUNDRED FIFTY ONE AND 70/100 DOLLARS ($4.,851.70)to
provide extended abstinence education services in Weld County from March 1,2000,through and including May
31,2000, in exchange for the Contractor's promise to provide extended abstinence educat on services in Weld
County for the extended contract term of March 1,2000,through and including May 31,2000;and,
WHEREAS,all required approvals,clearances,and coordination have been accomplished from and with all
appropriate agencies.
NOW THEREFORE, in consideration of their mutual promises to each other,stated below,the panties hereto
agree as follows:
1. Consideration for this Amendment to the Original Contract, Contract encumbrance number PO FAA
ADL9808251 Contract routing number 98-08251 consists of the payments and services which shall be
made pursuant to this Amendment, and the promises and agreements herein set forth.
2. It is expressly agreed to by the parties that this Amendment is supplemental to the Original Contract,
Contract routing number 98-08251, dated March 1, 1998 (as amended by Contract Renewal Letter#1,
contract routing number 99-01441,contract encumbrance number PO FAA ADL)808251,hereinafter
referred to as the"Original Contract",which is incorporated herein by this reference,made a part hereof,
and attached hereto as"Attachment A". All terms, conditions,and provisions thereof,unless specifically
modified herein,are to apply to this Amendment as though they were expressly rewritten, incorporated,
and included herein.
3. It is agreed to by the parties that the Original Contract is,and shall be,modified,altered, and changed in
the following respects only:
A. The renewed term of the Original Contract,as identified in Contract Renewal Letter#1, is
extended from February 29,2000,to May 31,2000.
B. During this extension term the Contractor shall perform those duties identified in"Attachment B-
Page 2 of 4
1",which is identified as the Contractor's"Scope of Work and Budget". and is incorporated
herein by this reference,made a part hereof,and attached hereto.
C. The total financial obligation of the State,as stated in paragraph 18 oftte Original Contract, and
increased by Contract Renewal Letter#1,is increased by FOUR THOUSAND EIGHT
HUNDRED FIFTY ONE AND 70/100 DOLLARS($4,851.70) for the extension term for a
new total financial obligation of the State to the Contractor for the entire extended term of the
Original Contract of SIXTY NINE THOUSAND TWO HUNDRED AND TWENTY TWO
AND 70/100 DOLLARS($69,222.70). Of the dollar amount added to the Original Contract by
this Amendment$4,851.70 is identified as attributable to a funding source of the federal
government and$0.00 is identified as attributable to a funding source of the state of Colorado.
This new total amount may not be exceeded without the prior execution of a written amendment to
the Original Contract executed in accordance with the Fiscal Rules of[hi;State of Colorado.
4. The effective date of this Amendment is March 1,2000.
5. Except for the"General Provisions"and"Special Provisions"of the Original Contract, in the event of any
conflict, inconsistency,variance,or contradiction between the terms and provisions of this Amendment and
any of the terms and provisions of the Original Contract,the terms and provisions of this Amendment shall
in all respects supersede,govern,and control. The Special Provisions shall always control over other
provisions of the Original Contract or any subsequent amendments thereto. The representations in the
Special Provisions to the Original Contract concerning the absence of bribery or corrupt influences and
personal interest of State employees are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED,
AND OTHERWISE MADE AVAILABLE.
]. THIS AMENDMENT SHALL NOT BE DEEMED VALID UNTIL IT SHALL HAVE BEEN
APPROVED BY THE CONTROLLER OF THE STATE OF COLORADO OR S'JCH ASSISTANT AS
HE MAY DESIGNATE.
Page 3 of 4
IN WITNESS WHEREOF,the parties hereto have executed this Amendment on the day first above written.
CONTRACTOR: STATE:
WELD COUNTY DEPARTMENT STATE OF COLORADO
OF PUBLIC HEALTH AND ENVIRONMENT Bill Owens,Governor
--
By: AJ i By: uriii Oid __Bathara .1. Kirkmeyer Foil t Execyt hector
Chair (03/01/2000) De artmentofPublic
FEIN 84-6000813 Health and Environment
LiAtt t io arll" �'/LA) PROGRAM APPROVAL:
By: ai'eteitk?7
By:XeC
APPROVALS:
COLORADO DEPARTMENT OF LAW COLORADO DEPARTMENT OF PERSONNEL
OFF ICE OF THE ATTORNEY GENERAL OFFICE OF THE STATE CONTROLLER
Ken Salazar,Attorne General Arthur L. Barnhart,State Controller
B ( l r
y' By: l 1; .Inl 1 i f l_ l „'
Page 4 of 4
Budget Request
ATTACHMENT B-1 (Page 1)
Applicant: Weld County Department of Public Health and Environment
Project:Abstinence Education Project
of Funds
Detailed Budget Source
for the Period Annual Number Total Requested
March 1,2000 Salary Rate Months % Amount Applicant from
to Budget Time Required and CDPHE
May 31,2000 Other
DIRECT COST
Personal Services:
Program Coordinator $32020.00 3.25 .40 $3202.00 0 $3202.00
Office Technician $18128.00 3.25 .10 $226.72 $226.72 0
Contractual/
Fee-for-service:
Sub-Total
Supervising Personnel:
Division Director $59883 3.25 .02 $299.42 $299.42 0
Health Promotion $40198 3.25 .15 0
Program Supervisor $1507.74 31507.74
sub-total
Fringe Benefits: $844.38 $477.75 ! $366.63
TOTAL PERSONAL SERVICES $6080.26 $2511.63 I $3568.63
Budget Request
(Page 2)
Applicant: Weld County Department of Public Health and Environment
Project: Abstinence Education Project
Source Of Funds
Applicant Requested
Total Amount and From
Required Other CDPHE
DIRECT COST (Continued)
Operating Expenses:
Sub-total
Travel:
Mileage @.27 mile for trainers and program $1470.00 $630.00 $840.00
staff
Sub-total $1470.00 $630.00 $840.00
Equipment:
Sub-total
TOTAL DIRECT COST $7550.26 $3141.63 $4408.63
Budget Request
(Page 3)
Applicant: Weld County Department of Public Health and Environment
Project: Abstinence Education Project
Source Of Funds
Total Applicant Requested
Amount and from
Required Other CDPHE
ADMINISTRATIVE/INDIRECT COST
Indirect (10.05% of direct costs) $758.80 $315.73 $443.07
Sub-total $758.80 $315.73 $443.07
TOTAL. PROJECT COSTS $8309.06 $3457.36 $4851.70
*SOURCE OF FUNDING FOR THE MATCH: i.e. State, Local, in-kind, etc.
In-]rind:. Weld County Department of Public Health and Environment $3457.3 5
Donated:
Other(Itemize):
Total Match : $3457.36
*May the non-Federal funds be used to match this grant? Yes X No
t/JA. JaAy
Signature'of Director or Authorized Reentative
r,arbara J. Kirkmeyer, Chair (03/01/2000)
Chair, Weld County Board of Commissioners
Budget Justification
Program Coordinator (40 FTE) - The program coordinator is responsible for implementing
program activities and curriculum, coordinating teacher trainings,providin;; community
presentations and all school assemblies, collecting participant data, and providing on-going
support to teachers.
Fringe Benefits- Fringe benefits for full time employees is figured at 25% total salaries
(Department Director and Health Promotion Program Supervisor). Fringe benefits for part time
employees is figured at 11.45% of total salaries (Program Coordinator and Office Technician I).
Indirect Costs - 10.05% of all direct costs.
Trainer Fees - This covers the cost of on-going trainings for 2 teachers to be;trained in the Wait
Training Curriculum ( $270 each), and 2 teachers to be trained in The Art o"Loving Well
curriculum ($150 each).
Books and Curriculum - This money will be used to purchase Loving well hooks, and abstinence
brochures to be passed out during spring health fairs.
Professional Services - These funds will be used to cover all school assemblies during abstinence
awareness week in April ($1500), and any additional activities the new program coordinator
decides to implement during that week. The funds will also cover substitute teacher pay for the
teachers scheduled to attend the Wait Training licensure workshop, and The Art of Loving Well
(4 teachers x 2 days each x $60.00/day = $480.00). Remaining funds will be used for the start up
costs of a new program coordinator; training them in the appropriate curriculums, etc.
Advertising - These funds will be allocated for continuing current marketing efforts.
Mileage - .27 per mile for mileage reimbursement for program staff and contractual trainers.
Meeting expenses- Expenses for room rental and refreshments for trainings, community
meetings, and meetings with school officials, and focus groups.
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