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Home My WebLink About20000113 RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JANUARY 12, 2000 TAPE #2000-01 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, January 12, 2000, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara J. Kirkmeyer, Chair Commissioner M. J. Geile, Pro-Tem Commissioner George E. Baxter- EXCUSED Commissioner Dale K. Hall Commissioner Glenn Vaad Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Esther E. Gesick Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Hall moved to approve the minutes of the Board of County Commissioners meeting of January 10, 2000, as printed. Commissioner Vaad seconded the motion, and it carried unanimously. ADDITIONS TO AGENDA: There were no additions to the agenda. CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed. Commissioner Geile seconded the motion, and it carried unanimously. PROCLAMATIONS: PROCLAMATION FOR CENSUS 2000:Chair Kirkmeyer read said proclamation into the record regarding Weld County's commitment to conduct an accurate 2000 Census count. Chair Kirkmeyer stated Commissioner Geile will be appointed to the 2000 Census Committee. PRESENTATIONS: RECOGNITION OF SERVICES-DEPARTMENT OF BUILDINGS AND GROUNDS, CHARLES SCHELL: Chair Kirkmeyer read the certificate into the record recognizing Charles Schell for ten years of service in the Department of Buildings and Grounds. Pat Persichino, Director of General Services, presented Mr. Schell with a pin. COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports. PUBLIC INPUT: There was no public input. 2000-0113 /1n,' 1ax-P /YXi BC0016 WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $545,580.08 Commissioner Hall moved to approve the warrants as presented by Mr. Warden. Commissioner Geile seconded the motion, which carried unanimously. BIDS: PRESENT CABLING FOR VARIOUS BUILDINGS BID - PHONE SERVICES DEPARTMENT: Pat Persichino, Director of General Services, presented the five bids received. Said bids will be considered for approval on January 26, 2000. PRESENT CIVILIAN VEHICLES BID - SHERIFF'S OFFICE: Mr. Persichino presented the seven bids received. Said bids will be considered for approval on January 26, 2000. PRESENT PATROL VEHICLES BID - SHERIFF'S OFFICE: Mr. Persichino presented the three bids received. Said bids will be considered for approval on January 26, 2000. PRESENT CARGO VAN BID - SHERIFF'S OFFICE: Mr. Persichino presented the four bids received. Said bids will be considered for approval on January 26, 2000. PRESENT LUBE TRUCK BID-COUNTY SHOP AND MOTOR POOL: Mr. Persichino presented the nine bids received. Said bids will be considered for approval on January 26, 2000. PRESENT 3/4 TON,4X4 PICKUP WITH SNOW PLOW TOMMY LIFT AND NATURAL GAS OPTION BID - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Persichino presented the six bids received. Said bids will be considered for approval on January 26, 2000. PRESENT 4X4, FOUR-DOOR RECREATIONAL VEHICLE BID - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Persichino presented the six bids received. Said bids will be considered for approval on January 26, 2000. PRESENT MINI VANS WITH LIFTS BID - DEPARTMENT OF HUMAN SERVICES: Mr. Persichino presented the sole bid received. Said bid will be considered for approval on January 26, 2000. PRESENT MAXI VANS BID- DEPARTMENT OF HUMAN SERVICES: Mr. Persichino presented the sole bid received. Said bid will be considered for approval on January 26, 2000. PRESENT TANDEM TRUCK TRACTOR BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the four bids received. Said bids will be considered for approval on January 26, 2000. PRESENT TANDEM DUMP TRUCK WITH SNOW PLOW AND SLIP-IN SPREADER BID-DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the nine bids received. Said bids will be considered for approval on January 26, 2000. PRESENT 1/2 TON, FOUR-WHEEL DRIVE PICKUP WITH EXTENDED CAB AND SHORT BOX BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the six bids received. Said bids will be considered for approval on January 26, 2000. Minutes, January 12, 2000 2000-0113 Page 2 BC0016 PRESENT 1/2 TON, FOUR-WHEEL DRIVE PICKUP BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the seven bids received. Said bids will be considered for approval on January 26, 2000. PRESENT ONE TON, DUEL WHEELS WITH UTILITY BOX WITH EXTENDED FRAME PICKUP BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the six bids received. Said bids will be considered for approval on January 26, 2000. PRESENT 3/4 TON, FOUR-WHEEL DRIVE WITH EXTENDED CAB PICKUP BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the seven bids received. Said bids will be considered for approval on January 26, 2000. PRESENT 3/4 TON, TWO-WHEEL DRIVE PICKUP BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the seven bids received. Said bids will be considered for approval on January 26, 2000. PRESENT 1/2 TON, TWO-WHEEL DRIVE PICKUP WITH EXTENDED CAB AND SHORT BOX BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the seven bids received. Said bids will be considered for approval on January 26, 2000. PRESENT FOUR-DOOR, FOUR-WHEEL DRIVE VEHICLE BID- DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the six bids received. Said bids will be considered for approval on January 26, 2000. PRESENT ONE TON, FOUR-WHEEL DRIVE CREW CAB/DUEL WHEELS ON REAR BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the five bids received. Said bids will be considered for approval on January 26, 2000. PRESENT MOTORGRADERS BID-DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the four bids received. Said bids will be considered for approval on January 26, 2000. PRESENT BELLY DUMP TRAILER BID-DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the five bids received. Said bids will be considered for approval on January 26, 2000. PRESENT DUEL DRUM VIBRATORY ASPHALT COMPACTOR BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the six bids received. Said bids will be considered for approval on January 26, 2000. PRESENT ROUGH TERRAIN FORKLIFT BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the three bids received. Said bids will be considered for approval on January 26, 2000. PRESENT TILT DECK/TOW-TYPE TRAILER BID-DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the five bids received. Said bids will be considered for approval on January 26, 2000. PRESENT SLIP-IN SPREADERS FOR TANDEM TRUCK BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the seven bids received. Said bids will be considered for approval on January 26, 2000. PRESENT TEN-INCH SELF PRIMING PUMP BID-DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the two bids received. Said bids will be considered for approval on January 26, 2000. Minutes, January 12, 2000 2000-0113 Page 3 BC0016 PRESENT SKID LOADER WITH SMALL BACKHOE BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino presented the seven bids received. Said bids will be considered for approval on January 26, 2000. PRESENT MID-SIZED, FOUR-WHEEL DRIVE PICKUP BID - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Persichino presented the five bids received. Said bids will be considered for approval on January 26, 2000. APPROVE TRAINING CENTER (CONSTRUCTION) BID - FINANCE DEPARTMENT: Mr. Persichino recommended approval of the second low bid from Growling Bear Company, Inc., and referred to a memorandum dated January 7, 2000, to explain this recommendation. Sonny Jackson, Sinnett Builders, Inc., expressed concern with the bid process. He stated Sinnett Builders, Inc., submitted the low bid; however,the amount was disclosed to a competitor and the second low bid was selected. In response to Commissioner Geile, Mr. Jackson stated the Purchasing Department required each contractor to submit a value engineer to attempt to lower the bid amounts. Mr. Persichino stated once the bids are opened, they become public record and the various qualifications were detailed in the original bid request. Loren Bley, Bley Associates Architects, stated he was present at the interview of both bidders, and the directions were clear as to what could be deducted and what had to be left alone. He reviewed the general conditions for bidding, and stated both contractors were asked to submit the site work amounts and there was a significant difference in the final amounts. Mr. Bley stated the Board has the right to work with the bidders to ensure they get the best bid amount. In response to Commissioner Geile, Mr. Bley stated because the bids were close, it was not inappropriate for the Board to interview both contractors. Responding to further questions from Commissioner Geile, Mr. Persichino reviewed the last four major construction bids and stated three were vendors outside of Weld County. Mr.Jackson stated it would have been better had the low bidder been brought in to redesign or reduce the amount, not start a bidding competition. Commissioner Vaad commented he agreed with the option to work with both bidders and added the preference is to select the local bid if within a close enough range. James Woody, Growling Bear Company, Inc., stated Growling Bear did not participate in bid chopping; however, it did reduce the bid at the request of the County. He further stated on other occasions Growling Bear has been the low bidder and due to various circumstances, another bid was selected. Mr. Bley stated all of the bidders for this project have had prior experience with Weld County. Commissioner Vaad moved to approve the low bid from Growling Bear in the amount of$754,295.00. Commissioner Hall seconded the motion, which carried unanimously. APPROVE BITUMINOUS PAVEMENT HOT/COLD MIX AND ASPHALT BID - PUBLIC WORKS DEPARTMENT: Mr. Persichino read a memorandum from the Public Works Department,dated January 6, 2000,which recommends approval of the bids from Camas Colorado, Inc., and Western Mobile Northern, Inc., for various products in northern and southern Weld County. He stated Public Works reserves the right to use Camas Colorado, the next low bidder, if Western Mobile Northern is periodically unable to provide asphalt. Mr. Persichino stated these bids are effective for one year. Commissioner Hall moved to approve the bids as recommended by staff. Seconded by Commissioner Geile, the motion carried unanimously. NEW BUSINESS: CONSIDER CONTRACTAMENDMENT#1 FOR CANCER PREVENTION PROGRAM AND AUTHORIZE CHAIR TO SIGN: Judy Nero, Weld County Department of Public Health and Environment, stated this amendment will provide additional funding in the amount of$150 per breast and cervical cancer screening, per client. She stated the term of this contract is from February 1, 2000, through August 14, 2000. Commissioner Hall moved to approve said amendment and authorize the Chair to sign. Seconded by Commissioner Geile, the motion carried unanimously. Minutes, January 12, 2000 2000-0113 Page 4 BC0016 CONSIDER TASK ORDER FOR CHLAMYDIA TESTING PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Nero stated under this task order Weld County will provide Chlamydia tests. For these services, the Weld County Department of Public Health and Environment will be reimbursed $7.80 per test, not to exceed $6,481.00, for the term beginning January 1, 2000, and ending December 31, 2000. Ms. Nero stated this task order amount is an increase of $163.00 over last year. Commissioner Hall moved to approve said task order and authorize the Chair to sign. Seconded by Commissioner Geile, the motion carried unanimously. CONSIDER TASK ORDER FOR HIV COUNSELING AND TESTING PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Nero state this task order is part of the Five-Year Master Plan. Under this task order the Weld County Department of Public Health and Environment will be reimbursed$1,887.00 for providing confidential HIV counseling and testing beginning January 1, 2000, and ending December 31, 2000. Commissioner Hall moved to approve said task order. The motion,which was seconded by Commissioner Vaad, carried unanimously. CONSIDER EIGHTEEN AGREEMENTS FOR SAMPLING AND ANALYSIS OF DRINKING WATER AND AUTHORIZE CHAIR TO SIGN: Ms. Nero stated these agreements for the sampling and analysis of drinking water are between the Weld County Department of Public Health and Environment and eighteen various entities, with terms beginning January 1 or 2, 2000, and ending December 31, 2000. Ms. Nero stated the terms of said agreements are in accordance with Ordinance#82-U. Commissioner Hall moved to approve said agreements and authorize the Chair to sign. Seconded by Commissioner Vaad, the motion carried unanimously. CONSIDER FOUR AGREEMENTS FOR SAMPLING AND ANALYSIS OF POLLUTANT DISCHARGE:Ms. Nero stated these four agreements are for the sampling and analysis of pollutant discharge and waste water. She stated the fees are in accordance with Ordinance #82-U, with terms beginning January 1, 2000, through December31, 2000. Commissioner Hall moved to approve said agreements. The motion, which was seconded by Commissioner Vaad, carried unanimously. CONSIDER APPOINTMENT OF ALTERNATE MEMBERS TO JUVENILE COMMUNITY REVIEW BOARD: Commissioner Geile moved to appoint Patryce Engel, Joyce Hause, Patricia Orleans, Michael Guthrie, Tracey Frank, Marvin Wade, Paul Cooper, Richard Brady, and Joan Rhoads to the Juvenile Community Review Board. Bruce Barker, County Attorney, stated the draft resolution needs to be altered to reflect that these will be alternate members. Commissioner Hall seconded the motion,which carried unanimously. PLANNING: CONSIDER RECORDED EXEMPTION#2606- EDWARD AND DEBRA LENERS: Mr. Barker explained the procedure regarding a hearing with only four members of the Board. Wayne Howard represented the applicants and stated they would like to proceed today. Kim Ogle, Department of Planning Services,gave a brief description of the location of the site, as well as a history of how Section 24 has been divided through various Recorded Exemptions and Subdivision Exemptions since 1992. He stated this is the second Recorded Exemption request within Section 24 this year and although staff supports this individual application, subsequent Recorded Exemptions on adjacent properties raise the issue of compliance with the intent of the Recorded Exemption process. Mr. Ogle stated Department of Planning Services staff recommends denial because this request does not comply with the Weld County Subdivision Ordinance. In response to Chair Kirkmeyer, Mr. Ogle reviewed the chronological order of how Section 24 has been split up to this point. Mr. Howard stated he informed the applicant that Subdivision Exemption #460 is not a sellable lot, and added he and the applicant were not adequately advised by the Department of Planning Services staff on other options for dividing the parcel. Mr. Howard stated when he met with Mr. Ogle and Ben Patton, Minutes, January 12, 2000 2000-0113 Page 5 BC0016 Department of Planning Services staff, they advised this specific layout. Mr. Howard explained that Lot B of Amended Recorded Exemption#1410 is already an approved legal lot,and the applicant is requesting Subdivision Exemption#460 be converted to a legal lot. In response to Commissioner Geile, Mr. Howard stated if staff had advised the proposed division prior to approval of Amended Recorded Exemption#1410, there would not be a problem. In response to Commissioner Hall, Mr. Howard stated Subdivision Exemption#460 is divided off by an irrigation ditch and is not farmable. He further stated the large parcel has a pivot sprinkling system and will remain in agricultural use. Mr. Howard further stated approval of this request will create four legal lots in this Section, which is less than in other areas. He stated this proposal will not adversely affect Weld County; the current residence on Subdivision Exemption #460 is very valuable; and the 74-acre parcel will remain in agricultural use. Chair Kirkmeyer stated in 1992 the three- lot Recorded Exemption was not an option.Mr. Howard stated when he discussed options with Department of Planning Services staff in July, this option was not discussed, and at this point a three-lot Recorded Exemption is not possible because Amended Recorded Exemption#1410 has already been approved and recorded. In response to Commissioner Hall, Mr. Howard stated he has reviewed the Conditions of Approval and would be willing to establish a building envelope on the large agricultural lot to conserve the agricultural land. Edward Leners, applicant, stated he invested $75,000 to level the 74-acre parcel and install a sprinkler system. He stated he intends for the large parcel to remain as farmland, and added approval of this request will simply allow him to sell the house or land separately from the other. Mr. Leners stated as the property is now, he will have to sell the home and farmland together. Chair Kirkmeyer commented the next owner may not intend to keep the large lot in agricultural use. No public testimony was offered concerning this matter. Commissioner Hall moved to approve Recorded Exemption #2606 with the Conditions of Approval as presented by staff. Seconded by Commissioner Vaad,the motion carried unanimously. Chair Kirkmeyer directed staff to keep the three-lot Recorded Exemption as a option to explain to applicants. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 10:05 a.m. BOARD OF COUNTY COMMISSIONERS �(//�� %),/,, W D COUNTY, COL RADO • ATTEST: we ��J /I , Barbara J irkmeyer, Chair �♦/� Weld County Clerk to the B ' d1 mil, v>' //La ci g` "%L G Ile, Pro-Tem Deputy Clerk to the Bob ,r EXCUSED orge E. Baxter -5- Da e . Hall Glenn Va Minutes, January 12, 2000 2000-0113 Page 6 BC0016 Hello