HomeMy WebLinkAbout800040.tiff RESOLUTION
RE: RATIFICATION OF THE BY-LAWS AND POLICY OF THE SICK LEAVE
BANK FOR WELD COUNTY EMPLOYEES .
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Governing Board of the Sick Leave Bank has
presented its by-laws and policy to the Board of County Com-
missioners for ratification, and
WHEREAS, the Board of County Commissioners has studied
said by-laws and policy and deems it advisable to ratify the
same.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado that the by-laws and policy
of the Sick Leave Bank for Weld County employees be, and hereby
are approved.
The above and foregoing Resolution was , on motion duly made
and seconded, adopted by the following vote on the 24th day of
November, A.D. , 1980 .
BOARD OF COUNTY COMMISSIONERS
ATTEST: A(�,t�. '4(�LW�K�fi1"a WELD COUNTY, COLORADO
Weld County lerk and Recorder 71//tt it/ (Aye)
and Clerk to the Board C. W. KrChatirman
may: y i(,7� � ��cticet-A_ 4' ee£ (Aye)
OV
P�R Deputy County Clerk Leonard L. Roe,/Pro-Tem
OV AS TOc�� ie _ (Aye)
Norman Carlson
U
County Attorney .At.t.a, , (Aye)
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DATE PRESENTED: NOVEMBER 26, 1980
BY-LAWS
ARTICLE I
NAME
The name of this Weld County Employee Advisory Board shall be the "Weld
County Sick Leave Bank Governing Board".
ARTICLE II
PURPOSE
The Weld County Sick Leave Bank Governing Board, organized September 3,
1980, pursuant to the Weld County Personnel Policy, shall administer the
Weld County Employees' Sick Leave Bank in accordance with these By-Laws and
policy and the policy of Weld County.
ARTICLE III
GOVERNING BOARD MEMBERSHIP
Section 1
The Board shall consist of five members elected by the participants in the
Bank.
Section 2
Membership on the Governing Board shall be for a term of three (3) years,
except for the original Governing Board, whose terms are set forth as
follows:
Carol Harding 1 year
Ruth Kelly 2 years
Rita Kummer 2 years
Henry Estreich 3 years
Carrol Long •
C3 years
No person shall serve more than two (2) consecutive terms on the Governing
Board.
Section 3
The Personnel Department shall conduct an election not later than August
15th each year, for the Bank participants, to fill expired terms on the
Governing Board. Terms shall begin September 1st of each year.
Sick Leave Bank By-Laws
Page two
Section 4
In the event of a vacancy or the failure of a member to attend three (3)
consecutive regular meetings of the Governing Board, without an excused
absence, the Governing Board shall make a request to the Personnel Depart-
ment to conduct an election to fill the vacancy.
Section 5
Each Governing Board member shall be entitled to one (1) vote.
Section 6
The Governing Board may appoint a Medical Advisor to serve the Board on a
volunteer basis.
ARTICLE IV
THE GOVERNING BOARD
Section 1
The Governing Board shall elect from its members a Chairperson, Vice-
Chairperson, and Secretary. The elected officers shall serve one (1) year
terms beginning in September. No officer shall serve more than two (2)
consecutive terms in the same position.
Section 2
All decisions made by the Governing Board shall be final; there is no
appeal process for decisions made by the Governing Board.
Section 3
No member has a right to sick leave days based solely on their contribu-
tion. Days shall be granted by the Governing Board based on need, on a
case-by-case basis after considering all aspects of the request.
• ARTICLE V
DUTIES OF THE OFFICERS
Section 1
The Chairperson shall preside at all meetings of the Governing Board and
may call meetings when needed. Members will be given 24 hours notice of
special meetings.
Sick Leave Bank By-Laws _
Page three
Section 2
The Vice-Chairperson shall preside and perform the duties of the Chair-
person in the Chairperson's absence and shall perform all other duties that
may be assigned by the Chairperson.
Section 3
The Secretary shall be responsible for recording and preparing minutes of
any actions taken during Governing Board Meetings. During the absence of
the Secretary, the Chairperson may appoint another member to temporarily
fulfill the Secretary's function. The Secretary shall keep the records of
the Governing Board.
ARTICLE VI
MEETINGS
Section 1
The time and place of the Governing Board meetings shall be determined by
the Weld County Sick Leave Bank Governing Board.
Section 2
The Governing Board shall meet at least bi-monthly unless there is no
business to transact. However, upon the receipt of a request to draw on
the Sick Leave Bank, the Governing Board shall meet and act upon the re-
quest within three (3) working days of the filing of the request with the
Personnel Department.
Section 3
A quorum shall be deemed formed when there are present three (3) members of
the Governing Board.
Section 4
Any action or resolution adopted, amended, or repealed by the Governing
Board shall require concurrence of three (3) of the members of the Board in
office at the time.
Section 5
Any Sick Leave Bank participant shall be entitled to be present or repre-
sented at the meeting during which his/her request is considered by the
Bank Governing Board.
Sick Leave Bank By-Laws
Page four
Section 6
Regular meetings of the Governing Board shall be open to the public; how-
ever, requests for sick leave days from the Bank shall be considered ONLY
in Executive Session and all discussions therein shall remain confidential.
Release of information to unauthorized persons by any member of the Board
shall constitute immediate dismissal from the Board.
Section 7.
Robert's Rules of Order, as revised, shall govern the conduct of the
Governing Board meetings, unless otherwise specified by the By-Laws.
ARTICLE VII
AMENDMENT OF BY-LAWS
Section 1
These By-Laws may be amended at any regular meeting of the Weld County Sick
Leave Bank Governing Board with subsequent approval of the Weld County
Board of Commissioners.
Section 2
Governing Board members shall have at least twenty-five (25) days to review
any proposed amendments of these By-Laws. The Board, upon a unanimous
vote, may dispense with the 25 day review period.
ARTICLE VIII
REVIEW OF POLICY
The policy of the Sick Leave Bank shall be reviewed annually by the Go-
verning Board. A participant of the Bank may propose amendments to the
Board for consideration.
SICK LEAVE BANK POLICY
1. The Sick Leave Bank is based on a voluntary contribution of eight (8)
hours per employee, per year.
Employees who do not contribute to the Bank will not have the oppor-
tunity to take advantage of the Bank. Subsequent admission to Bank
participation for new employees shall be allowed only on the first day
of each quarter, i.e. , January, April, July, and October. All other
eligible employees who did not join the Bank may do so on the annual
open enrollment date in November, to be effective January 1 of the
following year.
2. The Sick Leave Bank will be funded initially by a contribution from
each employee of eight (8) hours of that employee's individual sick
leave, which will be deducted and credited to the Bank. For new
employees the contribution will be made on the first day of the quar-
ter, following one year's employment.
Sick leave days in the Bank will carry over from year to year and an
additional contribution will be required in January of each succeeding
year while a member of the Bank. Hours donated to the Sick Leave Bank
are not refundable. The Personnel Department will furnish a report on
the status of the Bank to the Governing Board on a quarterly basis.
3. The Bank will be administered by the Sick Leave Bank Governing Board.
The Board shall be composed of five (5) members elected by the parti-
cipants in the Bank. The following conditions will govern the grant-
ing of sick leave days from the Bank:
a. Application forms are available through Personnel. Applications
for benefits from the Bank will be made in writing to the Per-
sonnel Department. Personnel will inform the Governing Board
within one (1) working day of any request received.
b. If a member is unable to make application for himself, the ap-
plication may be filled out by a family member or other repre-
sentative.
c. A doctor's statement specifying the nature of illness, the dates
and medical service, to the employee, and the date of the pa-
tient's expected release for return to work will be presented
with the application.
d. The applicant shall submit the request form to his/her department
head for approval of time off. The department head may attend
the hearing with or for that individual to discuss any problems
he may have with a large number of sick days being granted.
Sick Leave Bank P-'icy
Page two
e. Bank days will not be granted until an employee has used all of
his/her individual sick leave days, vacation days, and any com-
pensation time he/she has accumulated.
f. Not more than sixty (60) working days may be granted to be used
by one employee in a twelve month period.
g. The Sick Leave Bank Governing Board will not approve sick leave
days to be granted to employees in an amount which would exceed
the number of sick leave days accumulated in the Bank. If the
need exists, the Board has the option to ask for a voluntary
contribution of eight (8) additional hours from members to the
Bank. Contributions of sick leave in excess of the amount stated
herein cannot be accepted by the Bank.
h. Sick leave may be granted ONLY in cases of personal illness.
This excludes use of the Bank for illness of family members.
i. The Sick Leave Bank is designed for illnesses including, but not
limited to, the following: heart attack, stroke, pregnancies
with complications, and major surgery. Specifically excluded are
normal pregnancies, elective cosmetic surgery, and accidents
covered by workman's compensation.
j . Any unused sick leave granted by the Board shall be returned to
the Bank.
4. Upon terminiation from the County, a Bank member will no longer be
eligible to draw sick leave time from the Bank.
5. The Sick Leave Governing Board shall report the status of the Bank to
the participants at the beginning of each calendar year. A quarterly
report will be made to the Board of County Commissioners.
6. The Sick Leave Bank Governing Board assumes full responsibility for
the control of the Bank, and all decisions of the Board are final.
7. The Sick Leave Bank shall be included in the annual outside County
audit.
8. If the program is terminated at any time, any hours remaining in the
Bank shall be equally divided among the members at that time.
November 7, 1980
C. MW?. Kirby, Chairman
Board of County Commissioners
P. O. Box 758
Greeley, Colorado 80632
Dear Mr. Kirby:
As authorized by the Board of Commissioners, a sick
leave bank was organized for Weld County employees . A governing
board for the Bank was elected in September and has met frequently
over the last two months to formalize the Bank.
At its meeting on November 6, the Governing Board adopted
bylaws and a policy for the operation of the Bank. The Governing
Board has asked me to forward copies to the Board and to ask that
the bylaws and policy be formally ratified by the Commissioners
and included in the County ' s Administrative Manual .
If you have any questions or comments regarding the procedures
we have adopted, myself and the other Governing Board members
will be available to meet with you to discuss the issues.
Sincerely,
Weld Employees Sick Leave
Bank Governing Board
7K
Rita Kummer
Chairman
enc.
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