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Home My WebLink About20000281.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO FEBRUARY 2, 2000 TAPE #2000-05 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, February 2, 2000, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara J. Kirkmeyer, Chair Commissioner M. J. Geile, Pro-Tem Commissioner George E. Baxter- EXCUSED Commissioner Dale K. Hall - EXCUSED Commissioner Glenn Vaad Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Esther E. Gesick Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Vaad moved to approve the minutes of the Board of County Commissioners meeting of January 31, 2000, as printed. Commissioner Geile seconded the motion, and it carried unanimously. ADDITIONS TO AGENDA: There were no additions to the agenda. CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed. Commissioner Geile seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports. PUBLIC INPUT: There was no public input. WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $578,058.18 Electronic Transfers -All Funds $11,554.89 Commissioner Geile moved to approve the warrants as presented by Mr. Warden. Commissioner Vaad seconded the motion, which carried unanimously. 2000-0281 HOC% .L/llt-J /p"-°`"-° BC0016 BIDS: PRESENT OFFICE SUPPLIES BID- PRINTING AND SUPPLY DEPARTMENT: Pat Persichino, Director of General Services, presented the four bids received. Said bids will be considered for approval on Wednesday, February 16, 2000. REJECT TILT DECK TOW-TYPE TRAILER BID PREVIOUSLY PRESENTED FOR APPROVAL ON JANUARY 26, 2000 - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino stated the bid from Wagner Equipment was approved on January 26, 2000; however, after meeting with the bidder, it was determined they could not provide the required equipment, therefore, the Department of Public Works recommends this bid be rejected. Commissioner Vaad moved to reject said bid as recommended by staff. Seconded by Commissioner Geile, the motion carried unanimously. APPROVE 2000 MILK BID - SHERIFF'S OFFICE: Mr. Persichino recommended approval of the low bid from Lowell-Paul Dairy, Inc., in the amount of$30,160.00. Commissioner Vaad moved to approve said bid. Seconded by Commissioner Geile, the motion carried unanimously. REJECT CONCRETE AND WASHED ROCK ON CALL BID- DEPARTMENT OF PUBLIC WORKS: Mr. Persichino stated the Department of Public Works recommends rejection of the sole bid from Hall-Irwin Material Sales Division in the amount of$14.20 per ton for 1-1/2 inch washed rock. He explained Varra Company faxed in a bid after bid closing in the amount of $9.00 per ton, therefore, the Department of Public Works is recommending this item be re-bid to achieve a lesser bid amount. Commissioner Vaad moved to reject said bid as recommended by staff. Seconded by Commissioner Geile, the motion carried unanimously. NEW BUSINESS: CONSIDER CONTRACT TO BUY AND SELL REAL ESTATE FOR MIGRANT HEAD START PROGRAM IN GRAND JUNCTION AND AUTHORIZE CHAIR TO SIGN-REMAX TWO RIVERS REALTY, INC.:Walt Speckman, Director of Human Services, stated this contract is for a bid on property located in Grand Junction, Colorado, which will allow the Department of Human Services the option to obtain said property for the Migrant Head Start Program in the area. Commissioner Geile moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner Vaad, the motion carried unanimously. CONSIDER COMMUNITY GRANTS PROGRAM APPLICATION FOR COMMUNITY HEALTH NEEDS ASSESSMENT AND AUTHORIZE CHAIR TO SIGN - AMERICAN CANCER SOCIETY, ROCKY MOUNTAIN DIVISION: Gaye Akin, Weld County Department of Public Health and Environment, stated the grant funds will be used to conduct a comprehensive assessment to identify the major health concerns in Weld County. Commissioner Geile moved to approve said application and authorize the Chair to sign. Seconded by Commissioner Vaad, the motion carried unanimously. PLANNING: CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS(PRIVATE ROAD MAINTENANCE),ACCEPT COLLATERAL,AND AUTHORIZE CHAIR TO SIGN-LESLIE AND JEANNE GELVIN, REMINGTON PLACE MINOR SUBDIVISION, S#505: Kim Ogle, Department of Planning Services, stated staff from the Weld County Departments of Planning Services, Public Works, and County Attorney's Office have reviewed this agreement and collateral, and recommend approval. Commissioner Vaad moved to approve said agreement, accept collateral, and authorize the Chair to sign. Commissioner Geile seconded the motion, which carried unanimously. Minutes, February 2, 2000 2000-0281 Page 2 BC0016 CONSIDER CANCELLATION AND RELEASE OF COLLATERAL FOR RADEMACHER BUSINESS PARK FINAL PLANNED UNIT DEVELOPMENT, S #422 - ZEEK PARTNERSHIP, LTD: Julie Chester, Department of Planning Services,stated staff recommends total release of the collateral being held for on- site improvements, and she gave a brief description of the location of the development. Ms. Chester stated Don Carroll, Department of Public Works, submitted a memorandum dated October 14, 1998, indicating that all necessary improvements had been satisfactorily completed and he recommended the collateral be released, except for 15 percent retainage for a period of one year. Ms. Chester stated the collateral was not released at that time; however, staff has determined that the improvements are still satisfactory, and recommends total release of the collateral. Commissioner Geile moved to approve the cancellation and release of said collateral. Seconded by Commissioner Vaad, the motion carried unanimously. Commissioner Geile moved to recess the regular meeting of the Board. Seconded by Commissioner Vaad, the motion carried unanimously. Upon reconvening, Chair Kirkmeyer stated Site Specific Development Plan and Final Plan, S #511 for Karen Libin was approved and called the following matter up for consideration in relation to said Final Plan. CONSIDER IMPROVEMENTS AGREEMENT FOR PRIVATE ROAD, UTILITIES, AND LANDSCAPE IMPROVEMENTS, AND ROAD MAINTENANCE AND IMPROVEMENTS AGREEMENT (OFF-SITE), ACCEPT COLLATERAL, AND AUTHORIZE CHAIR TO SIGN - KAREN LIBIN, THE PEAKS AT MOUNTAIN VIEW, S #511: Ms. Chester stated staff from the Weld County Departments of Planning Services, Public Works, and County Attorney's Office have reviewed the agreements and collateral, and recommend approval. She also stated the collateral amount only covers on-site improvements. In response to Commissioner Geile, Ms. Chester indicated the locations of the site, Carmacar Ranchettes, Weld County Road 5, and Fir Avenue. Mr. Carroll submitted a site map, marked Exhibit A, displaying accesses to the development. In response to further questions for Commissioner Geile, Ms. Chester stated the dust abatement will be done on Fir Avenue. Chair Kirkmeyer read the names of the roads to be maintained with dust suppressant into the record as indicated in the Road Maintenance and Improvements Agreement. Chester Haun, surrounding property owner, stated the construction route needs to be specified. Chair Kirkmeyer stated the improvements agreement indicates the construction route, and if there is a violation, the surrounding property owners can contact the Department of Public Works or the Commissioners to have the situation mitigated. Chair Kirkmeyer requested that paragraph #2.C be amended to insert wording to ensure that dust suppression is placed prior to and throughout the course and duration of construction to address the concerns expressed by Mark Bella, surrounding property owner, during the public hearing of Final Plan S #511. She also indicated the word "Peck" be corrected to "Peak" in paragraph #2. Mark Bella suggested changing the stop signs at the intersection of Mountain View Street and Aspen, within Carmacar Ranchettes to help reduce the speed of construction trucks. Commissioner Vaad commented that it would not be appropriate to change the placement of stop signs using this agreement; however, the Department of Public Works can conduct a study to determine if the recommended signs are necessary. In response to Commissioner Geile, Mr. Bella stated the speeding traffic is a existing problem. Chair Kirkmeyer stated traffic counts have already been done and the Department of Public Works can contact the interested parties when the stop sign issue is addressed. Commissioner Vaad moved to approve the Improvements Agreement for Private Road, Utilities, and Landscape Improvements, and the Road Maintenance and Improvements Agreement (Off-site), accept the collateral, and authorize the Chair to sign, with corrections to paragraph#2 of the Road Maintenance and Improvements Agreement by replacing the word"Peck"to "Peak," and amending paragraph#2.C be Minutes, February 2, 2000 2000-0281 Page 3 BC0016 to ensure that dust suppression is placed"prior to and throughout the course and duration of construction." Seconded by Commissioner Geile, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:15 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: la ®o ��'�� iP w ► �� ,� Barbara J irkmeyer, Chair U Weld County Clerk to the B d 1861 ►�ar�. �1 i % �h !■ M. J. Geile, Pro-Tem BY: gam ' Deputy Clerk to the Boar^` t ` EXCUSED ©`�©UN ,, George E. Baxter EXCUSED Dale K. Hall Glenn Vaal/ Minutes, February 2, 2000 2000-0281 Page 4 BC0016 Hello