HomeMy WebLinkAbout20011140.tiff RESOLUTION
RE: APPROVE TWO APPLICATIONS FOR FEDERAL ASSISTANCE FOR MIGRANT
HEAD START BASIC GRANT AND COST OF LIVING/QUALITY IMPROVEMENT
GRANT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with two Applications for Federal Assistance
for the Migrant Head Start Basic Grant and Cost of Living/Quality Improvement Grant from the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, Family Educational Network of
Weld County, to the Department of Health and Human Services, commencing July 1, 2001, and
ending December 31, 2001, with further terms and conditions being as stated in said
applications, and
WHEREAS, after review, the Board deems it advisable to approve said applications,
copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the two Applications for Federal Assistance for the Migrant Head
Start Basic Grant and Cost of Living/Quality Improvement Grant from the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Department of Human Services, Family Educational Network of Weld County, to the
Department of Health and Human Services be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said applications.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of April, A.D., 2001.
BOARD OF COUNTY COMMISSIONERS
WELD
C NTY, COLORADO
ATTEST: ` ��� �' 'l Eta\ %/ bfr,
/ Ml //�eile,Y
Weld Count Clerk tot /n
Glenn Vaad, - em
BY: y , •
?� r ,:.' �. _I �✓
Deputy Clerk to the B.�+
Willi H. Jerke
DASC.\\Z
Davi E. Lon p kunty Attorney
Robert D. Masden
2001-1140
,fie N/e HR0072
resce,, ,he"-% MEMORANDUM
WilkTO: Weld County Board of County Commissioners FROM: Walter J. Speckman, Executive Director, DHS
DATE: April 30, 2001
COLORADO
SUBJECT: Migrant Head Start Continuation Grant Proposal,
Cost of Living Allowance, and Quality
Improvement
Presented for approval before the Weld County Board of County Commissioners is the
Migrant Head Start Continuation Proposal, Cost of Living Allowance and Quality
Improvement funds for fiscal year 2002. The total grant amounts are $1,418,468.00.
For further information please contact Tere Keller-Amaya, at extension 3342.
2001-1140
' APFILICATION FOR OMB Approval No.0348-0043
FEDERAL ASSISTANCE 2.DATE SUBMITTED Applicant Identifier
CM0136
1.TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE State Application Identifier
Application gPreapplication C.M0136
Construction O Construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
Non-Construction ❑Non-Construction CM0136
5.APPLICANT INFORMATION
Legal Name: Organizational Unit:
Weld County Division of Human Services Family Educational Network of Weld County
Address(give city,county,State,and zip code): Name and telephone number of person to be contacted on matters involving
1551 N. 17th Ave. , P.O. Box 1805 this application(give area code)
Greeley, Co 80632 Walt Speckman (970)353-3800 ext. 3317
6.EMPLOYER IDENTIFICATION NUMBER(EIN): 7.TYPE OF APPLICANT:(enter appropriate letter in box)
Iii
4 ---6-17: 0 0 8 1 I 3 A.State H.Independent School Dist.
8.TYPE OF APPLICATION: B.County I.State Controlled Institution of Higher Leaming
C.Municipal J.Private University
❑ New ;2 Continuation ❑ Revision
D.Township K.Indian Tribe
If Revision,enter appropriate letter(s)in box(es) E.Interstate L.Individual
F.Intermunicipal M.Profit Organization
A. Increase Award B.Decrease Award C.Increase Duration G.Special District N.Other(Specify)
D.Decrease Duration Other(specifr):
9.NAME OF FEDERAL AGENCY:
USDHHS/ACYF/Migrant Head Start Branch
10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11.DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
p 3 - 6 1010 PY2001 Prorated Migrant Head Start
PA23 Basic Grant and PA20 Training &
TITLE: Technical Assistance Grant
12.AREAS AFFECTED BY PROJECT(Cities,Counties,States, etc.):
State-wide Colorado
13. PROPOSED PROJECT 14.CONGRESSIONAL DISTRICTS OF:
Start Date Ending Date a.Applicant b.Project
7/1/01 12/31/01
15. ESTIMATED FUNDING: 16.1S APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a.Federal $ 00
1 ,286,082 a.YES. THIS PREAPPLICATION/APPLICATION WAS MADE
b.Applicant $ 321 ,521 XX 00 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
c.State $ 00
DATE
d.Local $ 00
b.No. 9 PROGRAM IS NOT COVERED BY E.O.12372
e.Other $ 00 O OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income $ 00
17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g.TOTAL $ 00
1 ,607,603 ❑Yes If"Yes,"attach an explanation. X0 No
18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a.Type Name 1 Authorized Representative b.Title c.Telephone Number
Mike G le, Chair, Weld County Board of County Commissioners (970)356-4000
dy thorized Representative e.Date Signed
WI/ 04/30/2001
Previou Edition Usable Standard Form 424(Rev.7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
oN9CO/-//`/O
PART Ill -BUDGET INFORMATION
SECTION A-BUDGET SUMMARY
Grant Program I Estimated Unobligated Funds New or Revised Budget
Function Federal
or Activity Catalog No. Federal Non-Federal Federal Non-Federal Total
(a) ' (b) (c) (d) (e) (f) (g)
1. PA23 93.600 $ -$ $1,260,326 $315,082 $1,575,408
2. $0 $0
3.T&TA&TA $25,756 $6,439 $32,195
5. TOTALS , $ $ $0
$1,286,082 $321,521 $1,607,603
SECTION B-BUDGET CATEGORIES
-Grant Program,Function or Activity I Total
6. Object Class Categories (1) PA23 (2) T&TA (3) T(4)
I (5)
a. Personnel $628,494 $628,494
b. Fringe Benefits $109,847; $109,847
c. Travel $2,500 $5,000 $7,500
d. Equipment $0
e. Supplies $35,000 $35,000
f. Contractual $152,000 $152,000
;g. Construction
$0
h. Other $332,485 $20,756 $353,241
i. _ $0
. $0
k. TOTALS $1,260,326 $25,756 $0 $0 $1,286,082
7. Program Income $ $ $ $ $
i
SECTION C- NON-FEDERAL RESOURCES
(a)Grant Program ' (b)Applicant (c)State I (d)Other Sources (e)TOTALS
8. PA 23 $315,082 $315,082
9. T&TA $6,439 i $6,439
10. $0
11.
12. TOTALS(sum of lines 8 thru 11) $321,521 $0 $0I $321,521
SECTION D-FORCASTED CASH NEEDS
Total for first year 1st Quarter I 2nd Quarter 3rd Quarter 4th Quarter
13. Federal $1,284,307 $642,154, $192,646 $192,646, $256,861
14. NonFederal $321,521 $160,761 $48,228 $48,228 $64,304
15. TOTAL(sum of lines 13 and 14) $1,605,828 $802,914 I $240,874 I $240,8741 $321,166
SECTION E-BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
1 FUTURE FUNDING PERIODS(Years)
(a)Grant Program (b)First (c)Second (d)Third (e)Fourth
16. PA 23 $1,676,422 $1,760,243, $1,848,255 $1,940,668
17. T&TA $34,258 $35,971 $37,769 $39,658
18. $0 $0 $0
19. $0 $0' $0
20. TOTALS(sum of lines 16-19) $1,710,680 $1,796,214 $1,886,025 $1,980,326
SECTION F-OTHER BUDGET INFORMATION
(Attach additional Sheets if Necessary)
21. Direct Charges 122. Indirect Charge $0
23. Remarks
I
HEAD START LINE-ITEM BUDGET GRANTEE/DELEGATE # 90-CMO136
A B C D
Total Cash Non-Federal Percent Number of
ACYF and Non- In-Kind Admini- Persons
Federal strative FT PT
I. PERSONNEL
(Object class category 6.a)
A.Administrative
1. Executive Director 100
2. Fiscal Manager 100
3. Head Start Director $12,147 100 1
4. Accountant 100
5. Office Manager $7,480 100 1
6. Office Techician $22,364 100 2 2
7. Center Director
A. Fiscal Specialists 100
B. Personnel Tech. 100
C. PBX Operator 100
D. School Dist. staff 100
E.
GRANTEE/DELEGATE# 90-CM136
A B C D
Total Cash Non-Federal Percent Number of
ACYF and Non- In-Kind Admini- Persons
Federal strative I FT PT
_ _ I
B. COORDINATION
1. Education Spec $6,739 1
2. Director/Education
Coordinator
3. Health Spec $6,583 • 1
4. Family Services $7,480 1
Coordinator
I
6. Social Services/Parent
Involvement Coordinator
7. Special ed/MH Spec , $6,739 1
8. Health/Disabilities
Coordinator
9. Area Manager $26,977 5 2
A. Site Manager $11,223 5 1
B. Service Coordinators $51,540 11
C. Resource Coord. $6,583 I 1
HEAD START LINE-ITEM BUDGET GRANTEE/DELEGATE# 90CM0136
{ A
Total Cash Non-Federal Percent Number of
ACYF and Non- In-Kind Admini- Persons
Federal strative FT PT
C. Education
1. Teacher $193,573 21 10
2. Teacher Assist. $111,012 20 6
3. Home Vistor
4. Classroom Tech. Asst. $4,776 1
(Off Asst) I�
5. Other Education Staff
D. Health
1. Health Aide
2. Other Health Staff
E. Nutrition
1. Cook
2. Nutritionist $1,568 1
3. Other Nutrition Staff
(Lunch Aides) $54,723 20
F. Social Services
1. Social Service Aide
2. Other Social Service Staff
(Fs Tech) I
G. Parent Involvement
1. Parent Involvement Tech
2. Other Parent involvement
Staff
HEAD START LINE-ITEM BUDGET GRANTEE/DELEGATE # 90-CM0136
A B C D
Total Cash Non-Federal Percent Number of
ACYF and Non- In-Kind Admini- Persons
Federal strative FT PT
H. Maintenance
1. Custodian $32,030 7
2. Other Maintenance Staff !
1
I. Transportation
1. Bus Driver
2. Bus Aide
3. Other Transportation
Staff
J. Dual Roles
1. Family Worker
2. Teacher Aide/ $33,877 13
Bus Aide
3. Other Disabilities Staff
'A. Recruiters
Community Serv. Wkrs $31,080 3 2
C
TOTAL.PERSONNEL i $628,494 , 7.16% 68 34}
HEAD START LINE-ITEM BUDGET
GRANTEE/DELEGATE # 90-CMO136
A B C
Total Cash Non-Federal Percent
ACYF and Non- In-Kind Admini-
Federal strative
2. FRINGE BENEFITS
(object class category 6.b)
1. Social Security $48,080
2. State Disability $2,451
3. Unemployment
4. Worker's Compensation $2,752
5. Health/Dental/Life Insurance $31,425
6. Retirement $25,140
7. Other Fringe
TOTAL FRINGE $109,847 9.9
3. OCCUPANCY
-------- ------ - - ----
(object class category 6.h)
1. Rent 6f I $1,125
2. Depreciation/Use Allow $0 $7,738 100
3. Utilities $7,125
4. Telephone/computer lines $10,125
5. Building Insurance
6. Child Liability Insurance $1,200
7. Maintenance/Repair`/Janitorial $11,2__50
8. Renovation*
9. Janitorial Service 6f
TOTAL OCCUPANCY $30,825 $7,738 i 0.201
HEAD START LINE-ITEM BUDGET
GRANTEE/DELEGATE# 90CMO136
1
A B C
Total Cash Non-Federal Percent
ACYF and Non- In-Kind Admini-
Federal strative
'4. CHILD TRAVEL
1. Contract/Rental (6f) $37,000
2. Vehicle Maintenance/Repair
3. Vehicle Insurance
4. Vehicle Operating Expenses $138,000
5. Field Trips
6. Disabilities Travel
'7. Other Child Travel
TOTAL CHILD TRAVEL $175,000 $0 0
5. STAFF TRAVEL
1. Out-of-Town (6.c) $5,000 50
2. Local (6.h) $20,000
TOTAL STAFF TRAVEL I $25,000 $0 20
6. NUTRITION AND FOOD
1. Children's Food (6f) $5,000
2. Adult's Food (6f) $55,000
3. Other Nutrition
TOTAL NUTRITION & FOOD $60,000 $0 , 0
7. FURNITURE & EQUIPMENT (object class category 6.d)
1. Vehicle Purchase
2. Office
3. Classroom/Outdoor
4. Kitchen
5. Equip/Maintenance/Repair*
6. Other Furniture/Equipment
TOTAL FURNITURE & EQUIP $0 $0 0 II
HEAD START LINE-ITEM BUDGET
GRANTEE/DELEGATE# 9CMO136
A B C
Total Cash Non-Federal Percent
ACYF and Non- In-Kind Admini-
Federal strative
'8. SUPPLIES (object class category 6.e)
1. Office/Copying/Postage $6,600
2. Cleaning $400
3. Classroom/Home base $25,000
4. Medical/Dental $2,000 $0
5. Kitchen $1,000
;6. Disabilities Supplies
'7. Other Supplies
TOTAL SUPPLIES $35,000 $0
9. OTHER CHILD SERVICES
1. Education Consultant
2. Substitutes
3. Volunteers(Education) i
4. Med./Dental/Screening/Care(6f) $45,000 $3,000
5. Mental Health Assess./Care(6f) $10,000 $1,000
6. Nutrition Consultant
7. Speech Therapy
8. Disabilities Services
9. Other Services $4,220
'TOTAL OTHER CHILD SERV. $55,000 $8,220 0 I
HEAD START LINE-ITEM BUDGET
GRANTEE/DELEGATE# 9CMO136
A B C
Total Cash Non-Federal Percent
ACYF and Non- In-Kind Admini-
Federal strative
10. OTHER PARENT SERVICES
1. Parent Activities (6.h) $3,375
Parent Travel
2. Out-of-Town (6.c) $2,500
3. Local (6.h)
4. Other Parent Services
5. Parent Volunteer time $8,500 I
TOT OTHER PARENT SERV. $5,875 I $8,500 0
11. OTHER (object class category 6.h)
1. Audit
2. Legal (6.h)
3. Theft Bond
4. General Liability Insurance
5. Payroll/Accounting
6. Subscriptions/Memberships $3,080
7. Printing/Advertising $20,000
8. T &TACDA
9. Other T &TA $20,756
10. Other Training
11. Disabilities Training
12. Other Disabilities
13. Storage $1,750
14.
15. Administrative Overhead $109,955 100
16. County Central Service Costs $38,660 100
17. Computer services $5,500 $258,403
TOTAL OTHER $161,041 $297,063 32
HEAD START LINE-ITEM BUDGET
GRANTEE/DELEGATE# 08CHOO19
A B C
Total Cash Non-Federal Percent
ACYF and Non- In-Kind Administrative
Federal
13. TOTALS
ALL BUDGET CATEGORIES $1,286,082 $321,521 13%
TOTAL BUDGET (Cols A+B) $1,286,082 $321,521 13%
TOTAL ACYF BUDGET
(A + B + C below)
A. Program Funds $1,260,326
B. Transition Funds
C. T&TA Funds $25,756
TOTAL NON-FEDERAL BUDGET Cash
In-Kind $321,521
MRS BUDGET NARRATIVE
PY2001
Per 424 Format
PA23 and PA20
Note:All costs in this grant are based on a July 1-December 31,2001 partial program year to align our 2002
Migrant and Head Start grants on the same grant period—January through December. Most costs in the Migrant
program occur during this time period. The grants have been prorated by percent of need for that period which is
estimated to be 75.18%.
Personnel:
Pays for staff gross salaries. See Attachment I for salary breakdown according to position.
Fringe Benefits:
Pays for fringe benefits for regular employees at the following rates:
. FICA .0620 x salary
. Medicare .0145 x salary
. Disability .0039 x salary
. Life Insurance .0004 x salary
. Retirement .06 x salary
. Workman's Compensation .0050 x salary for adntin/office positions
.0059 x salary for teacher-type positions
.00747 x salary for aides in classroom
. Health and Dental $2,604/staff/year
(Retirement,disability,life,and health insurance are only available to full-time employees.)
See Attachment I for fringe total for each position.
Out of Town Travel
PA23 The$2500 includes costs for program parents to participate in regional and national trainings.
PA 20—T& TA
The$5,000 includes all the costs with sending key staff to the National MHS trainings.
Supplies;
Office/Copying/Postage-This covers the cost of office supplies, copying and postage used at the sites.
Classroom/Homebase-This covers the cost of all classroom supplies needed--estimated at
$2692/site/MHS year.
Medical/Dental-These funds are used to cover the cost of drugs,vaccines,first aid kits or any minor
medical supply needed in the program.
Kitchen-Pays for the costs of kitchen supplies,including paper products and utensils,used to serve
snacks and meals and food projects.
Contractual:
Contracted Transportation-This is the estimated contract transportation for the Western Slope area.
A new contractor will be used this year,and the estimated cost is$37,000.
Medical/Dental/Screening-This line item covers the cost for all screening,dental,medical and
pharmaceutical services for all children will be estimated at$45,000.
Mental Health Assess-Cost of contracted mental health services by North Range Behavioral
Services—basedon previous year maximum cost estimated at$10000.
Children's food-Pays for the costs of childrens suppers not covered by the CACFP reimbursement. The
service is contracted by several sites depending on location—school districts,nursing homes,and child
care sites.
Adult food-Pays for the costs of adult meals for teachers,ta's,and volunteers who are supervising the
mealtimes for the children in the family style setting. These costs are contracted out and are not
reimbursable by USDA. These meals are contracted via the same source as the childrens meals.
Other:
Utilities-this cost was figured on a historical basis--. It includes cost for water, electricity,gas and trash.
Telephone-this cost was calculated on a historical basis.
Child Liability Insurance-Based on last years billing.
Maintenance/Repair-Cost is estimated on historical basis of school district charges.
Other continued;
Vehicle Operating Expenses-The Weld County Department of Transportation will be providing our
transportation for all of our sites in the Weld County Area,Transportation is treated as an Internal Service
Pool and serves most all of the Division of Human Services(DHS)transportation needs. Charges for this
service are based on the number of miles and the number of hours the transportation department spends on
each of the areas/programs it serves. In the past these costs were broken down and charged in separate line
items for personnel costs and operating costs.Now, all of the areas/programs will receive a direct one line
item cost,based on the above criteria,that will include a combined total of all the costs incurred. We have
budgeted for this service based on historical cost patterns.
Local Travel-These funds are used for coordinators mileage reimbursement for travel to and from the
centers to monitor progress. Mileage is reimbursed at$.305 per mile.
Parent Activities-PPC account that is budgeted by them for allowable MHS Parent needs---i.e.,meeting
costs,parent activity needs and supplies,necessary mileage for meetings, child care costs for meetings,per
diem for parents participating in activities and trainings, etc. The budget is planned out by the PPC and run
through their own checking account.
Subscriptions/Memberships-It includes subscriptions to publications used at the centers. It also includes
registration costs.
Printing/Advertising-Funds used to advertise for staff and clients for the program.
CDA and TA training-The$20756 will be used for training costs to get all new staff up to requirements
of program as well as the needed continuing training and education. (T&TA)PA20
Computer Services-This covers the continuing maintenance cost of the FENWC computer project.
Administrative Overhead/Direct Allocated Costs- This cost is the administrative cost that the program
incurs through the DHS.Like the transportation costs,these costs are compiled in an Internal Service Pool
and are charged to the programs based on the number of hours that the administrative staff spends on each
of the programs it serves. The budgeted amount is based on an approximate 20%coverage. This includes
salary and fringe for Executive Director of DHS,Fiscal Officer,Accountant,Fiscal Techs,Personnel
Officer,PBX operator and overall agency overhead. Estimated allocation is$109,955.
PA 23&PA 20
NON-FEDERAL MATCH BREAKDOWN
County Central Service Costs&Depreciation costs--County donated central service costs+depreciation on
modulars paid by general revenue and not charged to grant—$46,398.
Parent Volunteer time--Documented time parents devote in the classrooms,at meetings and trainings and
other Migrant Head Start activities,will be calculated to donate to the program. The estimated amount is
$8,500 and is based on current rate of accumulation. Time is calculated based on equivalent job value of
service plus fringe.
SCT/County donation of connective infrastructure for continuing computer project needs.—$258,403.
Discounted value of medical/dental/disability services--$4,000.
Donated value of time/supplies/services from Olathe Housing Authority—$4,220.
The total match is$321,521.
OMB Approval 4&
•
`Applicant Identifier No.03004
APPLICATION FOR FEDERAL ASSISTANCE 2.DATE SUBMITTED I _
CM0136
i
13.DATE RECEIVED BY STATE State Application Identifier
41.TYPE Q� SUBMISSION: CM0136
A pli atbn Preappiication
Construction ❑ Construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
nNon•Constructlon L--i Non-Construction CM0136
5.APPLICANT INFORMATION Organizational Unit:
County Division of Human Services Family Legal
arCe: Educational Network of Weld County
Weld
tAddress (dye city,county,State,and zip code): Name and telephone number of person to be contacted on matters involvli
this application(give area code)
1551 North 17th Ave. Walter J. Speckman, Exec. Director
P.O . Box 1805, Greeley, Co 80632 (970) 353-3800 ext. ?317
6.EMPLOYER IDENTIFICATION NUMBER(c1N): 7.TYPE OF APPLICANT:(enter appropriate letter in box)
r —T61 0 0 f 018 1 11, 3 A.State H.Independent School Dist
8.TYPE OF APPLICATION: B.County I.State Controlled Institution o1 Higher Learning
Revision C.Municipal J.Private University
0 New Continuation D.Township K.Indian Tribe
• --, j F interstate L.Individual
if Revision enter appropriate letter(s)in box(es) F.intermunicical M.Profit Organization
A.I ncrease Award B.Decrease Award C.Increase Duration G. Special District N.Other(Specify)
D.Dec ease Duration Other(specify): 9.NAME OF FEDERAL AGENCY:
DHHS/ACYF/Migrant Head Start Branch
10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11.DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
r
;IT -1-4. 610 }0 ' PY2001
Prorated Migrant Head Start
-ITLE: Quality Improvement and Cost of Livinc
12 AREAS AFFECTED BY PROJECT(CISes, Counties,States, etc.): Grant funds v
State-wide Colorado
13. PROPOSED PROJECT 114.CONGRESSIONAL DISTRICTS OF:
Start Date Ending Date a.Applicant b.Pro}ect
7/1/ 0', ^12/31/01
15. ESTIMATED FUNDING: • 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
Da
a.Fed era! $
132,386 XX1'ES. THIS PrREAPPLICATIONAPPLICATION WAS MADE
b Appic ant $ 0 { AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
33,097 I PROCESS FOR REVIEW ON:
c.Stale $
DATE
—. ..
----
b.No. 0 PROGRAM IS NOT COVERED BY E.O.12
372
e. Other $ .00 0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
o0
f.Pro cram Income $
17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g $ ❑Yes If"Yes," attach an explanation. 4]No
�� f`' 165,483 00
18,TG THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE
Di0=JUENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
/..TT.AGHED ASSURANCES IF THE ASSISTANCE IS AWARDED. c.Telephone Number
a. Ty pe Name of Authorized Representatve b.Title
Mike Gei1 , Chair, Weld County Board of County Commissioners (970)356-4000
fie.Date Signed
tat).d_Si r ` u .ori;ed Representative 1 Sig r d a (
Standard Form 424(Rev.7-97)
P reviio�s Edition Usable
Prescribed by OMB Circular A-10a
A_Ltheorized for Local Reproduction
a )3r- 1Hv
PART III-BUDGET INFORMATION
SECTION A-BUDGET SUMMARY
Grant Program Estimated Unobligated Funds New or Revised Budget
Function Federal 1
or Activity Catalog No. Federal Non-Federal Federal Non-Federal Total
(a) (b) (c) (d) (e) (f) (9)
1. PA23 QI 93.600 $ $ $88,274 $22,069 $110,343
2.COLA i $44,112 $11,028 $55,140
$0 $0
3. $0
5. TOTALS $ $ $132,386 $33,097 $165,483
SECTION B-BUDGET CATEGORIES
-Grant Program, Function or Activity Total
6. Object Class Categories (1) QI $355 (2) COLA $35,580 (3) (4) (5)$35,935
a. Personnel $8,614
i b. Fringe Benefits $82 $8,532 $0
c. Travel $0
d. Equipment $7,837 $7,8$0
e. Supplies $0
f. Contractual $0
g. Construction $80,000 $80,0$0 hi.
Other $0,
i. $01
j.
k. TOTALS $88,274 $44,112 $0 $0 $132,386
7. Program Income $ $ $ $ $
SECTION C-NON-FEDERAL RESOURCES
(a)Grant Program (b)Applicant (c)State (d)Other Sources (e)TOTALS
8. QI $22,069 $22,069
9. COLA $11,028 $11,028
10. $0
11.
12. TOTALS(sum of lines 8 thru 11) $33,097 $0 $0 $33,097
SECTION D-FORCASTED CASH NEEDS
'Total for first year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
13. Federal $132,386 $66,193 $19,858 $19,858 $26,477
14. NonFederal $33,097 $16,548 $4,964 $4,964 $6,619
15. TOTAL(sum of lines 13 and 14) $165;483 $82,741 $24,822 $24,822 $33,097
SECTION E-BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
FUTURE FUNDING PERIODS(Years)
(a)Grant Program (b)First (c)Second (d)Third (e)Fourth
16. QI $88,274 $92,688 $97,322 $102,188
17. COLA $44,112 $46,318 $48,633 $51,065
18. $0 $0 $0
19. $0 $0 $0
20. TOTALS(sum of lines 16-19) $132,386 $139,005 $145,956 $153,253
SECTION F-OTHER BUDGET INFORMATION
(Attach additional Sheets if Necessary)
21. Direct Charges 122. Indirect Charge $0
23. Remarks
MRS BUDGET NARRATIVE
PY 2001
COLA NARRATIVE
The Family Educational Network of Weld County has year-round staff. The staff works for both the regular Head
Start Program as well as the Migrant Head Start Program. Therefore,we get the COLA funding from both
programs and allocate it out across the annual salaries of staff retroactive to Jan. 1st. Migrant Head Start funded
$58,764.77 for COLA.However,we are prorating this amount as we did the PA23 and PA20. It is prorated by the
same percentage as the other grants 75.18%which gives us the Migrant COLA amount of$44,112. Head Start
funded$70,519 for a total of$114,631 for COLA this year. On the next page,Salary Breakdown,the COLA
breakdown is in the spreadsheet, showing allocation to salary and fringe,as well as old hourly rate and new hourly
rate. The allocation gives an overall increase to salaries of 4.27%and 1.03%to fringe for an overall increase of
5.3% for the year round allocation. For MHS the breakdown would be$35,580.14 in salary and$8,531.86 in
fringe. For Head Start,the breakdown would be$$56,879.66 in salaries and$13,639.34 in fringe.
PY01
MHS BREAKDOWN OF SALARY/FRINGE TOTAL
TOTAL SALARY AMOUNT COLA COLA
FRINGE B FRINGE ATTRIB FRINGE SALARY OLD RATE NEW RATE
FTE POSITION HRLY RT X QUANTITY(6) TO COLA
HEAD START DIRECTOR 23.27 48,587,76 0,726.97 58,314.73 3,090.03 615.57 2,575.36 23.27 24.26
SITE MANAGER 21.50 44,892.00 9,185.17 54,077.17 2,886.32 486.85 2,37946 21.50 22.42
AREA MGR-GJ 13.23 27,624.24 6,653.71 34277.95 1,816.88 352.67 1,484.20 13.23 13.80
AREAM(;R-OL 12.61 26,329.66 6483.93 32,793.61 1,738.20 342.62 1.395.58 12.61 13.15
EDUC.SPEC. 12.01 26,956.08 6,556.76 33,511.84 1,776.27 347.48 1,428.79 12.91 13.46
HEALTH SPEC 12.61 26,329.68 8,463.93 32,793.61 1.73820 342.62 1,395.58 12.81 13.15
FAMILY SERV.SPEC 14.33 29,921,04 6,990.42 36.911 46 1,956.46 370.52 1,585.94 14.33 14.94
OFFICE MGR 14.33 29,921.04 6,990.42 36.911 46 1,956.46 370.52 1,585.94 14.33 14.94
SPECIAL ED/MH SPEC. 12.91 26.956.08 6,555.76 33,511.84 1,776.27 347.48 1,428.79 12.91 13.46
OFF ASST 11.59 24.199.92 6151.71 30,351.63 1,608.76 326.07 1,282.70 11.59 12.09
OFF ASST 9.15 19.105.20 5,404.82 24,510.02 1,299.13 286.48 1,012.86 9.15 854
COMM SERV WKR 9,62 20,066.56 5,548.69 25,635.25 1,358.78 294.10 1,084.67 9.62 10.03
COMM SERV WKR 8.46 17,664.48 5,19361 22,858.09 1,211.57 275.28 936.29 8.46 8.82
COMM SERV WKR 8.46 17,68448 6,193.61 22,858.09 1,211.57 275.28 936.29 8.46 8.82
SERVICE COORDINATOR-BM 12.68 26,475.84 6,485.36 32,961.20 1,747.08 343.75 1,403.33 12.88 13.22
SERVICE COORDINATOR.EM 11.77 24,575.76 6,206.81 30782.57 1,631.81 328.99 1,302.62 11.77 12.27
SERVICE COORDINATOR-MAD 11.77 24.575.76 6,206.81 30,782.57 1,631.61 328.99 1,302.62 11.77 12.27
SERVICE COORDINATOR-IG 12.38 25,84944 6,393.53 32,242.97 1,709.01 338.88 1,370.13 12.38 12.91
SERVICE COORDINATOR-DR 12.88 26,475.84 6,485.38 32,961.20 1,747.08 343.75 1,403.33 12.68 13.22
SERVICE COORDINATOR LEN 12.06 25,181.28 6,295.58 31,476.86 1,668.41 33369 1.33471 12.06 12.58
SERVICE COORDINATOR-MIL 12.68 26,475.84 6,485.36 32,961.20 1,747.08 343.75 1,403.33 12.68 13.22
SERVICE COORDINATOR-FR 11.77 24,575.76 6,206.81 30.782.57 1,631.61 328.99 1,302.62 11.77 12.27
SERVICE COORDINATOR-GIUP 12.38 25,849.44 6,393.53 32,242.97 1,709.01 338.88 1,370.13 12.38 12.91
SERVICE COORDINATOR-HUD 12.05 25,160.40 6,292.51 31.452.91 1,667.14 333.53 1,333.61 12.05 12.57
SERVICE COORDINATOR-JEFF 11.77 24,575.76 6.206.81 30,782.57 1,83161 328.99 1,302.62 11.77 12.27
RESOURCE.COORDINATOR 12.61 26,329.68 6,487,63 32,817.31 1739.46 343.87 139558 12.81 13.15
TEACHER-BM 12.29 25,661.52 6,389.07 32,050.59 1,698.82 338.85 1,360.17 12.29 12.82
TEACHER-BM 11.03 23,030.84 6,001.02 29,031.68 1,538.80 318.08 1,220.72 11.03 11.50
TEACHER ASST-BM 8.25 17,226.00 5,171.88 22,397.88 1,187.18 274.13 913.05 8.25 8.60
TEACH ASST-BM 8.93 18,645.84 5,383.54 24,029.38 1,273.66 285.35 908.31 8.93 9.31
TEACHER-MAD 11.31 23.615.28 6,087.25 29,702.53 1,574.36 322.65 1,251.71 11.31 11.79
TEACHER-MAD 11.93 24,909.84 6,278.20 31,188.04 1,653.10 332.77 1,320.33 11.93 12.44
TEACHERASST-MAD 7.83 16,349.04 5,041.15 21,390.19 1,133.77 267.20 866.57 7.83 8.16
TEACHERASST-MAD 7.83 16,349.04 5.041.15 21,390.19 1,133.77 267.20 866.57 7.83 8.16
TEACHER-EM 10.51 21,944.88 5,840.87 27,785.75 1,472.76 309.59 1,163.17 10.51 10.96
TEACHER-EM 10.51 21,944.88 5,840.87 27,785.75 1,472.76 309.59 1,163.17 10.51 10.96
TEACHER ASST-EM 8.67 18,102.98 5,302.61 23,405.57 1,240.59 28108 959.53 867 0.04
TEACHER ASST-EM 7.83 16,34804 5,041.15 21,390.19 1,133.77 267.20 866.57 7.83 8.16
TEACHER-JEF 10.51 21,944.88 5,840.87 27,785.75 1,472.76 309.59 1,163.17 10.51 10.96
TEACHER-JEF 10.75 22,446.00 5,914.70 28,360.79 1,503.24 313.51 1,180.73 10.75 11.21
TEACHER ASST-JEF 7.83 16,349.04 5,041.15 21,390.19 1,133.77 267.20 868.57 7.83 8.16
TEACHER-CEN 11.93 24,909.84 8,278.20 31,188.04 1,853.10 33277 1,320.33 11.93 12.44
TEACHER-CEN 10.75 22,446.00 5,914.79 28,360.79 1,503.24 313.51 1,169.73 10.75 11.21
TEACHERASST-CEN 7.83 16,349.04 5,041.15 21,390.19 1,133.77 267.20 866.57 7.83 8.16
TEACHERASST-CEN 8.25 17,226.00 5,171.88 22,397.88 1,187.18 274.13 913.05 8.25 8.60
TEACHER-FRED 10.51 21,944.88 5,840.87 27,785.75 1,472.76 309.59 1163.17 10.51 10.96
TEACHER-FRED 11.03 23,030.64 6,001.02 29,031.66 1,538.80 318.08 1,220.72 11.03 11.50
TEACHER ASST-FRED 8.93 18,645.84 5,383.54 24,029.38 1,273.66 285.35 988.31 8.93 9.31
TEACHER ASST-FRED 7.83 16,349.04 5,041.15 21,390.19 1,13377 267.20 868.57 7.83 816
TEACHER-DR 11.03 23,030.64 6,001.02 29,031.66 1,538.80 318.08 1,220.72 11.03 11.50
TEACHER-DR 11.03 23,030.84 6,001.02 29,031.66 1,536.80 318.08 1,220.72 11.03 11.50
TEACHERASST-DR 8.04 16,787.62 5,106.52 21,604.04 1,160.48 270.67 889.81 8.04 8.38
TEACHER ASST-DR 7.83 16,349.04 5,041.15 21,390.10 1,133.77 267.20 868.57 7.83 8,16
TEACHER-HUD 11.03 23,030.64 6,001.02 29,031.66 1,538.80 318.08 1,220.72 11.03 11.50
TEACHER-HUD 11.31 23,615.28 6,087.25 29,702.53 1,574.36 322.65 1,251.71 11.31 11.79
TEACHER ASST-HUD 8.04 16787.52 5,106.52 21,804.04 1160.48 270.67 889.81 8.04 8.38
TEACHERASST-HUD 8.04 16,787.52 5,108.52 21,894.04 1,160.48 270.67 889.81 8.04 6.38
TEACHER-MILL 11.31 23,615.28 6,087.25 29,702.53 1,574.36 322.65 1,251.71 11.31 11.79
TEACHER-MILL 10.51 21,944.88 5,840.87 27,785.75 1,472.76 300.59 1.163.17 10.51 10.96
TEACHER ASST-MILL 8.04 16787.52 5,106.52 21,894.04 1,160.48 270.67 889.81 8.04 8.38
TEACHERASST-MILL 7.83 16,349.04 5,041.15 21,390.19 1,133.77 267.20 868.57 7.83 8.16
TEACHER-GIL/P 10.51 21,944.88 5,84087 27,78575 1,472.76 309.59 1,163.17 10.51 10.96
TEACHER-GIUP 11.89 24,82632 8,265.88 31,092.20 1,648.02 332.12 1,315.90 11.89 12.40
TEACH ASST GIL/P 8.04 16,787.52 5,106.52 21,894.04 1,16048 270.67 889.81 8.04 8.38
TEACH ASST CUP 7.83 16,349.04 5,041.15 21,390.19 1,133.77 267.20 866.57 7.83 8.16
TEACHER-i9 12.56 26,225.28 6,472.23 32,897.51 1,733.11 343.06 1,390.05 12.56 13.10
TEACH ASST ig 8.25 17,226.00 5,171,88 22,397.68 1,187.18 274.13 913.05 825 8.60
-4emp-staff 0.00 0.00 000 0.00
3 TEACHERS-GJ 10.25 53,505.00 4,701.48 58,206.48 3,085.19 249.20 2,835.99 10.25 10.69
2 TEACHER ASST-GJ 7.67 24,022.44 2,110.85 26,133.29 1,385.17 111.88 1,273.29 7.67 8.00
1 OFFICE TECH-G3 8.93 9,322.02 819.20 10,142.12 537.58 43.42 494.15 8.93 9.31
1 RECRUITER-GJ 8.25 8,613.00 756.82 9,389.82 496.64 40.11 456.53 8.25 8.60
3 TEACHER-OL 10.25 53,505.00 4;701.48 58,206.48 3,085.19 249.20 2,835.99 10.25 10.69
2 TEACHER ASST-OL 7.67 24,022.44 2,110.85 26,133.29 1,365.17 111.88 1,273.29 7.67 8.00
1 OFFICE TECH-OL 8.93 9,322.92 819.20 10,142.12 537.58 43.42 494.15 8.93 9.31
1 RECRUITER-OL 8.25 8,613.00 756.82 9,389.82 496.64 40.11 456.53 8.25 8.80
3 TA-WELD 8.24 33,87571 2,976.66 36,852.37 1,953.33 157.78 1,795.56 6.24 6.51
- GRAND TOTAL 1,740,386.19 418,291.48 2,162,677.68 114,631.00 22,17121 92,459.79
HEAD START 70,519.00
MHS 44,112.00 0.193414 0.806586
114,631.00
8.53186 35,580.14 44,112.00 MHS
FRINGE% 0.19 13,639.34 66,879.66 70,519.00 HS
SAL% 0.81
440,462 69 1,836,845.99
22,171.21 92,459.79
0.053004200 0.053004
0.010252 0.042752
MHS BUDGET NARRATIVE
PY 2001
QUALITY IMPROVEMENT
Again,as with all of the 2001 Migrant funds,I have prorated the QI on the same basis as all the other grants. The
total allocated was$117,417. At 75.18%that comes to a revised allocation of$88,274. We plan to use these funds
on the following:
First,FENWC is setting up a continuing maintenance plan to renovate sites each year out of this grant. This
includes paint,carpet,tile,skirting,roofing,ceiling and any other needs the particular site might have. This cost is
estimated to be at$30,000.(Other)
FENWC would like to use these funds to upgrade big classroom furniture,ie,cabinets,desks,chairs,cubbies,
shelving etc. Estimated cost is this area would be$7,837. (Supplies)
The FENWC computer system needs continuing upgrades to keeping it working to capacity. We need to upgrade
the PC's to be able to use the upgraded software to its potential. We estimate the cost to upgrade 20 PC's at
approximately$1500 each at$30,000 in Other.
Also,the cost of also upgrading the software,the set-up of new PC's and the maintenance costs of upkeep is
estimated at$20,000. (Other)
With these funds,FENWC would like to increase teachers one grade up on the pay scale for receiving an AA or BA
degree in Early Childhood Development or related field and completing the teacher mentor course within 1 year of
hire.We estimate 2 teachers in this period will complete the requirements. That cost to MHS is estimated at$355
in salary and$82 in fringe.
QI&COLA
NON-FEDERAL MATCH BREAKDOWN
SCT/County donation of connective infrastructure for continuing computer project needs.---$9,5'76.
Donated value of time/supplies/services from Weld County School Districts—$23,521.
The total match is$33,097.
PART IV
PROGRAM NARRATIVE
PA 23
The Family Educational Network of Weld County provides a comprehensive early childhood
education program that focuses on early childhood development. The program provides support
to migrant and seasonal farm worker families in Northern Colorado,supported by the Migrant Head
Start framework. FENWC works with various agencies to identify the needs of migrant and
seasonal farm worker families and determines eligibility for Migrant and Seasonal Farm Worker
Head Start Children. We individualize programs so that they are responsive to the needs of each
family. The following services are available to eligible migrant children and families through
FENWC.
• Education Services. Teaching staff writes and uses Individual Development Plans (IDP's),
for each child. This document is a working document to stimulate social, emotional, motor
and intellectual learning experiences; self-reliance, self-esteem and self-confidence are
encouraged, thus, they establish the principles for future educational success.
• Health Services. Our Health Component works in collaboration with the Colorado
Department of Health, local health clinics and private providers to furnish a broad range of
medical, dental and mental health activities. We identify children with disabilities, and
Migrant Health and local migrant clinics provide services for them. We provide health and
nutrition education to the parents to promote sound physical and mental child development.
• Family Services/Parent Involvement. Family Services works directly with various social
service agencies to obtain needed assistance for families and to provide social services,
educational and employment training to parents. This support enables families to improve
the quality and condition of their lives.
FENWC considers parents an integral part of the total staff. Parent participation is
encouraged in the decision-making process of their children's education and the overall
operation of the program. We support parents in their role and jointly develop goals for
their children.
Our mission is to provide children and families with a high quality, comprehensive program which,
promotes self-esteem, fosters social and educational competence, develops independence, and
enables children and families to be lifetime learners, and responsible, valued members of their
community
Our Vision is that, FENWC will continue to be a high quality program where the staff is respected,
educated and supported as strong leaders in the field of education. We will foster unity within the
community and integration within the school districts. Our Program will work closely with governing
bodies to support families, children, and staff to meet their diverse needs.
The Family Educational Network of Weld County is committed to providing migrant and seasonal
farm worker children and families with a developmentally appropriate,comprehensive program that
promotes self-esteem, fosters social-competence, develops independence, and enables children
and families to experience future successes.
-1-
Funding for FENWC comes primarily from Federal Grants, administered by the Department of
Health and Human Services/Administration for Children, Youth and Families/Administration of
Children and Families/Head Start Bureau/Regions XII and VIII. Other funding sources come from
the State of Colorado, passed through local school districts.
Children qualify through the following funding sources: The Migrant Head Start and Head Start
Programs, Colorado Preschool Program, School District' Disabilities Funds, and families paying
for services. During the summer months the Migrant Head Start Children have their own
classrooms so that we meet their unique needs. FENWC currently has eleven sites throughout
Northern Colorado.
I. OBJECTIVE AND NEED FOR ASSISTANCE
The Family Educational Network of Weld County (FENWC) is committed to providing low-income
children and families with a developmentally appropriate comprehensive program to promote self-
esteem, social competence and help children reach educational success. For children to develop
high self-esteem and be successful in school it is important that our program work with the parents
so that they understand the important role they have as their children's primary educators. The
Family Educational Network will work with parents so they may gain the confidence to work with
their children at home, feel comfortable in a school setting to support their children, enable them
to further their own educational and skill levels, assist them in finding employment, and provide or
refer out any support services needed. Therefore, it may be stated that the primary objectives of
the Family Educational Network are to provide the following services to Head Start children to
foster a higher degree of social competence: 1) Parent Policy Council, 2) Health Services, 3)
Nutritional Services, 4) Social Services, and 5) Parent Related Services.
The Family Educational Network also encourages active parent involvement in the following
manners: 1) Parent Policy Council, 2) in the classroom as paid volunteers, or observers, 3)
volunteers in the component areas,4)working with children at home, and 5)taking the lead as the
primary educator of the child.
II. RESULTS OR BENEFITS EXPECTED
The Family Educational Network of Weld County proposes to continue a comprehensive Migrant
and Seasonal Farm Worker Head Start Program in Weld County,providing services to low-income
migrant and seasonal farm worker children. Our targeted enrollment is 250, no fewer than 25
children with disabilities will be enrolled and no more than 25 children will be in the 10% over-
income category.
The Family Educational Network of Weld County is committed to providing at-risk children and
families with a developmentally appropriate, comprehensive program which will promote self-
esteem, foster social-competence, develop independence, and enable children and families to
experience future lifetime successes.
-2-
Our Belief Statements:
We believe
1. in a high quality program which provides continued education and services to
families and children before, during and after Head Start services,
2. in building a network of partnerships with the community, staff and families to
establish mutual respect of the services we share among one another.
3. that educating children,families,and staff in basic health and nutrition practices will
establish a firm foundation for positive and culturally relevant learning and well
being,
4. that the power of families happens when the community comes together and shares
the responsibility of helping the families and educators share their ideas and
opinions to be better heard and respected,
5. that working together as a team, including staff and families, we can create a
comprehensive program which will meet everyone's needs
6. in a supportive, culturally sensitive learning environment for children, parents and
staff that is developmentally and age appropriate and promotes social competence,
emotional physical and cognitive growth.
7. in promoting and respecting personal and professional growth, and
8. in helping to build a community that respects and supports individual needs of each
staff member, adult, and child in our program, thereby; ensuring children and
families with diverse needs are valued members of society.
Expected program benefits are:
1) To improve the child's health and physical abilities, including taking appropriate steps
to correct present physical and mental problems and to enhance every child's access to an
adequate diet. To improve the family's attitude toward future health care and physical
abilities.
2) To encourage self-confidence,spontaneity,curiosity,and self-discipline which will assist
in the development of the child's social and emotional health.
3) To enhance the child's mental processes and skills with particular attention to
conceptual and communications skills.
4) To establish patterns and expectations of success for the child, which will create a
climate of confidence for present and future learning efforts and overall development.
5) To increase the child's and the family's ability to relate to each other and to others.
6) To enhance the sense of dignity and self-worth within the child and his family.
III. APPROACH
A. Project Information
The Family Educational Network of Weld County (FENWC) is dedicated to providing quality
comprehensive services to children and families. In order to achieve this goal FENWC shares in
a strong network that has been developed within the community of Weld County to offer maximal
support and services to children and families. As well as offering support to the families of FENWC
we have developed a system which provides support services to staff in the areas of training,
personal development and needed direct services. Staff support services include, CDA Training,
support from school districts regarding special needs issues, Mental Health Services,opportunities
-3-
to enroll in college level courses,and enhanced technical support from component specialists. We
have restructured our staff development program so that staff are encouraged and supported to
pursue advanced educational opportunities.
Networking endeavors of FENWC include establishing stronger working relationships with the Weld
County School Districts. We have developed a"neighborhood school"concept,ten of twelve sites
are located on elementary school campuses or within the elementary school facility. Transitional
activities are occurring at all sites. FENWC staff have the opportunity to share in the in-services
and training of the school districts, parents have early exposure to the school system and;
therefore, are enabled to assist their child toward a successful educational experience. Children
are successfully transitioned into the public school system, as service delivery is enhanced by the
public school, and special needs children continue receiving services without interruption.
The staff of FENWC is involved in many community organizations and boards which provide direct
and support services for families and children. By this involvement our program is apprized of the
needs of families and the community, and is able to assist families with many of their needs.
Employment and literacy are a great need of Head Start families. Our relationship with the Weld
County Department of Human Services, Employment Services allows service coordinators to
effectively assist families with their employment and literacy needs. A computer learning lab
located in conjunction with Employment Services allows our families easier access to a literacy
program. It is our intention to improve coordination with the Employment Services of Weld County
to meet the increasing needs of our community and families. If the programs through Employment
Services do not meet the needs of the families, there are numerous resources in the community
that families can be referred to. FENWC has an excellent working relationship with community
agencies.
Attached is our five year Strategic Plan,which includes long-range goals and activities our program
hopes to pursue - the highlighted areas indicate activities that have changed or have been
completed.
The following are issues of concern the program we will be working with:
Currently we are struggling with Western Slope Local Education Agencies (LEA's) and Part C
agencies, regarding services for children with disabilities. The Part C agencies and LEA's are
reluctant to sign agreements regarding summer services for migrant children. We are continuing
to pursue negotiations with the agencies and are hopeful that progress will be made this summer.
We however, continue to provide services for children with disabilities from those Districts.
Within Colorado all Early Childhood programs are struggling with staff turnover,and hiring qualified
staff to "man"their classrooms. We continue to experience a high turn-over rate.
B. OVERVIEW OF PROGRAM DESIGN AND STATISTICAL INFORMATION:
The Family Educational Network of Weld County proposes to continue its comprehensive Migrant
Head Start Program to provide services to eligible migrant children and families. Our targeted
enrollment is 250 children.
-4-
All centers operate sixty-six hours per week. Children will receive services Monday through Friday,
6:00 a.m. until 6:00 p.m. and Saturday from 6:30 a.m. until 2:30 p.m. The aforementioned is
contingent upon our ability to hire sufficient staff.
We have arranged with local child care providers to provide services for children who may enter
the area ahead of schedule or stay longer than most families. During this time,community-service
workers will provide the case management of families and ensure that comprehensive Head Start
services commence upon the day of enrollment. We will conduct educational home visits with the
families once per week.
The Program Options proposed are:
PA-23 Extended Day/Extended Week, Monday through Friday (twelve hours per
day), Saturday (eight hours), serving infants, toddlers and preschool age
children and their families.
PA-23 Disabilities Extended Day/Extended Week, Migrant Head Start/Handicapped Services,
serving infants, toddlers and preschool age children and their families.
The following center information includes the anticipated number of eligible migrant children that
we will serve. The number of children that we serve at each site may be higher than the number
licensed by the State of Colorado Department of Human Services, Office of Child Care Services.
Colorado's migrant population is extremely mobile. We have an open enrollment system and
continually replace children, therefore; this allows a higher projection of numbers at each site.
See attached map for site locations.
-5-
LOCATION CENTER CLASSROOMS/# OF HOURS 0 F * PLANNED STAFF
CHILDREN OPERATION DATES OF
OPERATION
Greeley Billie Martinez 1-InfanUB Children Mon.-Fri. 6a.m.-6p.m. June18-Sept. 19 1 Service Coords
1-Toddler/8 Children Saturday 6a.m.-3p.m. 4 Teachers CDA
7 Teacher Aides
Greeley East Memorial 1-Infant/8 Children same as above same as above same as above
1-Toddler/8 Children
Greeley Madison 1-Infant/8 Children same as above same as above same as above
1-Toddler/8 Children
Greeley Jefferson 2-Preschool/30 Children same as above same as above 2 Service Coords.
2 Teachers CDA
6 Teacher Aides
Evans Centennial 2-Preschool/30 Children same as above same as above same as above
Frederick Frederick 1-Infant/8 Children same as above same as above 2 Service Coords.
1-Toddler/8 Children 5 Teachers CDA
1-Preschool/20 Children 10 Teacher Aides
Grand Junction Grand 1-Infant/8 Children same as above June 18 - Nov 30 same as above
Junction 1-Toddler/BChildren
1-Preschool/20 Children
*Olathe Olathe 1-Infant/8 Children M-F 9-3 (FENWC), June 18 - Nov 30 same as above
1-Toddler/8 Children Child QWEST 5-9&
1-Preschool/15 Children 306
**Fort Morgan Fort Morgan 10-children to be determined to be determined 1 Service Coordinator
Home Visitor
*Services are being coordinated with ChildQwest Child Care Center in Olathe to provide before and after MSHS services.
**Due to low number of farm workers in the area-services to identified/eligible MSHS eligible families will be in the home, and service coordination
will take place.
The total licensed number for all sites and number of children to be served reflected on this chart is 221, we will however serve 250 children, at
children will be replaced as they leave the program, therefore serving 250 children.
-6-
Children remaining after the dates of closure will have child care arrangements made for them and
comprehensive services will continue.
Statistical Information:
1 - Funded Enrollment 250
2 - Number of Children with
disabilities to be Served 25 (minimum)
3 - Number of Children for
whom Fees will be Charged 0
4 - Number of Children Whose Income
will Exceed the Poverty Level 25 (maximum)
5 - Number of Hours Per Week of
operation 66 North Central Colorado
66 Western Slope
66 Northeastern Colorado
6 - Number of Weeks Per Year of
operation 12-16
7 - Number of Teachers 47
8 - Number of Teacher Assistants/Aides 69
9 - Number of Classes 27
C. Participant Individualized Program
The Family Educational Network of Weld has a many faceted means of assessing the needs of
families and their children to ensure that an individualized program is adopted. To assess the
needs of each family in its entirety, a Family Needs Assessment is done with each family, by a
trained Service Coordinator. The Family Needs Assessment is used to determine how FENWC
may best support the family. Once the assessment is complete a plan is written for the family, to
include; family/parent goals and objectives, employment needs, educational needs. The goal of
the program is to assist families in achieving self-sufficiency and thus, being enabled to support
their children through their educational careers. Follow-up is done on a pre-determined basis, by
the Service Coordinator to assure the family is reaching its goals and to continue nurturing the
family through their successes.
Once children are accepted into the program they are put through a screening process,before they
are classroom enrolled, which includes; the Denver-II, vision, hearing, height and weight,
hematocrit and nutrition. If the screening pinpoints any possible deficiency in a child's development
the child is referred to Child-Find, Interagency Early Childhood Clinic, which consists of a team of
professional volunteers to assess the best possible means to serve a child. The process includes
FENWC staff and the child's parents. After the process is complete, and after receiving a
diagnosis from a professional and Individualized Education Plan (IAP) is written for the child and
if appropriate the family. If a child enters the program with a professional diagnosis the process
is by-passed and an IAP is written immediately. Follow-up with and support for the family will be
done with the family via home visits, parent/teacher conferences and telephone calls. Through the
aforementioned process the family and child will receive maximum support for their unique and
individual needs. FENWC is in the process of increasing coordination with the School Districts
Special Education Programs to receive maximal support for the teaching staff and the children.
Through increased coordinated services a continuum of services for children with disabilities will
be realized.
-7-
The primary objectives of FENWC are to provide the following services to Migrant Head Start
children and families to foster a higher degree of social competence: 1) Parent Involvement, 2)
Health Services, 3) Nutritional Services, 4) Social Services, and 5) Educational Services. The
Family Educational Network of Weld County also encourages active parent involvement in the
following manners: 1) Parent Policy Council, 2) Center Committee, 3) in the classroom as paid
volunteers or observers, 4) volunteers in the component areas, 5) working with the children at
home, 6) taking the lead as the primary educator/caretaker of the child.
A major emphasis continues to be parent education. When eligible families are enrolled into the
program, they receive an informational packet regarding the program and specific component
areas and responsibilities. The packet includes educational,nutritional,mental health and disability
educational material. Parents receive educational information that we provide via the Parent
Involvement Van, Home Visits,and information sent home with their children. Information available
to families includes books and videos that they can check out from the Parent Involvement Van,
lending libraries. Area agencies also coordinate visits to migrant families with the Van.
FENWC works cooperatively with Weld County's Division of Human Services, Learning Lab and
other educational institutions to provide literacy services to the migrant farm workers. We have
expanded the coordination of literacy services with the learning lab to include technological
(computerized) adult basic educational programs and English as Second Language.
Computerized instructional services will be available at all centers. We refer migrant families to
appropriate agencies for education, if the computerized instructional services do not meet the
needs of the families.
The Family Educational Network of Weld County assesses the needs of families and their children
and ensures that an individualized program is adopted to meet their particular needs. A Family
Needs Assessment and Partnership Agreement are completed with each family by a service
coordinator to decide how the Migrant Head Start Program may support the family. Once the
assessment and agreement are complete, a plan is written for the family, which takes into
consideration the individual needs of the child and family. Goals and objectives are developed with
the family's participation. The goal of the Family Partnership Agreement is to move families toward
"self-sufficiency." Regular follow-up is provided.
To promote a viable,functioning Policy Council, FENWC will conduct trainings at the center levels
and with the Parent Involvement Van. After they have trained parents at this level, parents will
select representatives for the Policy Council. We will hold Policy Council meetings monthly,during
the summer months(July, August, and September)and in March during the off-season. Quarterly
we conduct meetings with the Regional Head Start Program's Policy Council to assure coordination
of both programs. The program gives parents room and board, per diem, child care and wage
reimbursements, as needed to attend the meetings.
The Education Component uses the developmentally appropriate High/Scope as a framework to
meet the diverse needs of the children served. We have developed a theme-based curriculum that
reflects the needs, interests and culture of the migrant population. Children's primary language is
spoken and written in the classroom. English is spoken to the children so that they are exposed
and to begin learning English. We design Lesson Plans around three Head Start areas: Education
and Health, Parent Involvement, Disabilities Services and Mental Health. Parents are involved
in curriculum planning at the Center Committee Meetings to ensure that we meet the individual and
-8-
cultural needs of the children and families. The Education Component is meeting the literacy goals
by sharing children's books at the Center Committee Meetings and through the Parent Involvement
Van's lending library.
The Ages and Stages Questionnaire (ASQ) is the developmental indicator we use to identify
possible delays or disabilities. If the screening pinpoints a possible developmental disability,
professionals complete further assessment, by which; the most suitable means to serve a child is
determined. After the process is complete, and receiving a professional diagnosis, an Individual
Education Plan(IEP)or Individual Family Service Plan(IFSP)is written by an interdisciplinary team
including the parents. By writing the IEP/IFSP as a team, the child receives the benefit of support
in the classroom, and in the home to ensure growth around needs. Follow-up and support for the
family are done via home visits, parent/teacher conferences and telephone contacts (if possible).
The Family Educational Network of Weld County (FENWC) is dedicated to providing quality
comprehensive services to children and families. To achieve this goal, FENWC participates in a
strong network that we have developed within the communities served. This network offers
maximal support and services to migrant children and families. Besides, offering support to
families of FENWC, we have developed a system that supports staff in training, personal
development and needed direct services.
The Networking Relationships of FENWC include:
• A partnership has been established with Child Quest Child Care Center in Olathe,whereby
the child care center will provide before and after services for migrant/seasonal children
served by FENWC. Part of the partnership also provides for staff support in the event that
either center is short handed.
• Local migrant health clinics provide on-site preventive and acute health care for children,
via our contract with Migrant Health, this was noted as an exemplary practice in our
Program Review last summer.
• Contracts are in place with North Range Behavioral Health Center, Multi-Cultural Services
Division. This contract provides mental health services to children and families and
consultative services to program staff.
• Improved relationships with local school districts and child find agencies in Greeley, and
Weld County. We now have in place signed letters of agreements for the evaluation of
eligible migrant/seasonal farm worker children who are suspected of having a disability.
We are currently pursuing similar agreements on the Western Slope.
• FENWC is involved in many community and state-level advisory boards,coalitions and task
forces to advocate for migrant families and their children.
The Family Educational Network of Weld County believes that to ensure success we must work
with entire families for children to develop self-esteem and be successful in future life endeavors.
It is important that our program work with the parents so they understand the important role they
have in their child's life, as the primary educator. FENWC works with parents so they may gain
confidence to work with their children at home and feel comfortable in a school setting to support
their children. We try to enable them to further their own educational and skill levels.
-9-
IV GEOGRAPHIC LOCATION See attached map.
OVERVIEW OF COLORADO CROPS AND ACTIVITY
(Excerpts from:Colorado Agricultural statistics,Colorado Department of Agriculture,and the 2001 FENWC Community Assessment)
Approximate Land Area: 66.4 Million Acres
Approximate Cropland area: 10.9 Million Acres
Approximate Irrigated Area: 3.2 Million Acres
Number of Farms and Ranches (1995): 25,000
Land in Farms and Ranches (1995): 32.7 Million Acres
Average Size of Farm and Ranch (1995): 1,308 Acres
Colorado Farm Income
The gross farm income for Colorado's 25,300 farm in operation during 1994 totaled $4.58 billion,
down 4 percent from $4.78 billion generated from the 25,500 farms in operation during 1993.
Livestock and livestock products continued to be the leading contributors to Colorado's cash
receipts with a total value of $2.78 billion in 1994. Receipts from cattle and calves accounted for
55.4 percent of the total cash receipts from all commodities. Receipts from crops totaled $1.25
billion in 1994, representing 31.0 percent of the total. Wheat was the state's second leading
contributors to cash receipts,followed by corn. Milk remained the fourth leading contributor to cash
receipts. Hay was fifth, potatoes ranked sixth, hogs were seventh, sheep and lambs were eighth,
onions were ninth and dry beans were tenth. Cash receipts from the top ten commodities
accounted for 90 percent of the total cash receipts from all commodities in 1994.
North Central Colorado
North Central Colorado consists of the following counties,Weld,Adams,Boulder,and Larimer. This area
is very rich agriculturally and the following crops only represent a portion of the produce from this area:
sugar beets, onions, potatoes, lettuce, spinach, corn, sweet grain, silage, and carrots.
The Colorado Department of Education,Migrant Education Program identified 459 farm worker children,
between the ages 0-18, (32% in category 2). The Colorado Department of Health, Farm Worker Health
Program provided services to 394 farm worker children , ages 0-13 years. There continues to be an
increase of solo-males entering the area for work,and fewer families migrating into the area.The itinerant
workers begin arriving late April and leave early October.
Due to the low unemployment rate and strong economy the farm work labor force has seen a drastic
decrease. As a result,local growers are recruiting farm work labor from temporary employment agencies.
The needs for farm worker families in this area are:
1) Housing; only one labor camp is scheduled to serve families,the other labor camps will serve
solo-males.
2) Medical services are limited. The areas of greatest concern are pre and peri-natal care,
immunizations of children, long term intervention and pesticide awareness.
3) Wages are low, and working conditions generally are poor.
Weld County
Median Family Income $33,767.00
Labor Force 80,485 Employed in Agriculture 8,336 - average wage $7.36/hour
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Major Growers:
1. Sakata Farms
2. Harold Tateyama&sons (went bankrupt summer 2000)
3. Hungenburg Produce
4. Martin Produce
5. Zabka Farms
6. Griffin Holder Company
7. Thompson Potato (went bankrupt spring 2000)
Larimer County
Median Family Income $24,028.00
Children in Poverty $4,819/10.4%
Labor Force 133,688 employed in agriculture 1,600- average wage $7.38/hour
Major Growers:
1. Grant Family Farms
2. Hungenburg Produce
Boulder County
Median Family Income $29,821.00
Children in Poverty 4,590/9.1%
Labor Force 167,202 employed in agriculture 1,098 -average wage $8.75/hour
Major Growers:
1. Boulder Farms
2. Mayeda Farms
Adams County
Median Family Income $20,670.00
Children in Poverty 10,628/14.1%
Labor Force 172,872 employed in agriculture 1,265 - average wage $7.38/hour
Major Growers:
1. Sakata Farms (also farms Weld County)
2. Villano Brothers Farms (also farms Weld County)
3. Palombo Farms
4. Petrocco Farms
North Eastern Colorado
The Northeast area of Colorado,served by FENWC, includes the counties of Morgan,and Logan. Crops
requiring farm workers are sugar beets, pickles, beans, potatoes, onions and a tomato green house in
Brush. There are two principle harvests, the first from mid-May into late July, for the sugar beets. The
sugar beet crops' acreage is estimated to be the same as last year. However, similar to Weld County
there has been an increase in automation which has decreased the need for manual labor by
approximately 30%. The second migrant impact is from mid-July to September for the potato season,
requiring farm worker labor through mid-August. The onion harvest is in the month of August.
The Department of Education, Migrant Education Program identified 113 migrant children(32%status
2) between the ages of 0-18. The Colorado Department of Health, Migrant Health Program provided
services for 100 farm worker children younger than 5 years old.
-11-
The Family Educational Network of Weld County provides Migrant Head Start Services for approximately
30 children ages 6 weeks through 4 years old. In FY 2000, FENWC served 8 MHS eligible children.
The needs for farm worker families in North Eastern Colorado are as follow:
1) A lack of affordable, adequate housing.
2) There are not adequate services for the migrant population. Plan de Salud del Valle opened
a health clinic which has had a positive impact in migrant health services.
3) There is a lack of bilingual staff in the service organizations.
4) Migrant farm workers are paid low salaries, and working conditions are poor. Many farm
workers traveled to Nebraska and Kansas for work.
Morgan County
Median Family Income 22,849.00
Children in Poverty 1,331/20.5%
Labor Force 13,109 employed in agriculture 1,112 -average wage$7.34
Major Growers:
1. Brush Green House
2. Imperial Onion of Colorado (didn't plant summer 2000)
3. Western Sugar Company
4. Wiggins Farmers Coop
Logan County
Median Family Income $21,577
Children in Poverty 845/18.5%
Labor Force 9,887 employed in agriculture 1,081 -average wage$7.38
Western Slope
The Western Slope of Colorado is located west of the Continental Divide. The following counties receive
Migrant Head Start Services by FENWC: Delta, Mesa and Montrose. The primary crops in the area
consist of apples,cherries, peaches,broccoli,cauliflower,sweet-corn, lettuce and grapes. The growing
season runs from April through October,with the peak season beginning the middle of June and ending
mid-September. According to grower surveys, local farm workers are involved in the planting and initial
phases of crop production.
It is estimated that there are approximately 1300 farm workers in the area, 95 migrant families with 150
children. The Colorado Department of Education, Migrant Education Program identified 108 eligible
migrant children. The Colorado Department of Health, Migrant Health Program served 108 eligible
migrant children.
The needs and issues for the migrant families in this area are:
1) High Pregnancy Rates
2) Medical/dental Care
3) Safe/Sanitary Housing
4) Spouse Abuse
5) Mental Health Services
6) Migrant Child Care
7) Transportation
-12-
Mesa County
Median Family Income $27,637.00
Children in Poverty 4,913/20.1%
Labor Force 57,800 employed in agriculture 1,230 - average wage $7.85
Major Growers:
1. Gobbo Farms
2. Pete Giles
3. Farmland Industries
4. Talbott Farms
Delta County
Median Family Income $22,197.00
Children in Poverty 1,206/24.1%
Labor Force 10,380 employed in agriculture 1,026 - average wage$7.35
Major Growers:
1. Mike Ahlberg
2. Randy Hines
3. Dwain McCarty
4. Marvin Ryan
5. Stahl Orchard
6. Excelsior Orchards
Montrose County
Median Family Income $26,804.00
Children in Poverty 1,226/18.6%
Labor Force 16,800 employed in agriculture 999- average wage $7.35
Major Growers:
1. Keith &Vern Catlin
2. Ronnie Deltondo
3. Tom English
4. Herb George
5. Duane Homewood
-13-
PROGRAM ACCOMPLISHMENTS
Following is a summary of program accomplishments for the previously funded program year.
These achievements have strengthened our program and have enhanced services to the children
and families of the Migrant Head Start Program. (Also see attached Strategic Plan).
• We have implemented our Professional Development Program, and have enhanced our
relationship with Aims Community College as a result of the Higher Education Hispanic
Service Partnership Grant, received from the Department of Health and Human Services,
Head Start Bureau.
• We have coordinated CDA courses with Aims Community College, so that students
pursuing their CDA receive credit for said classes. As a result, the Head Start Bureau,
National Office is allowing our program to consider a certificate in Early Childhood
Education from Aims the equivalent to a CDA.
• Improved relationships with local school districts and child find agencies in Greeley, and
Weld County. We now have in place signed letters of agreements for the evaluation of
eligible migrant/seasonal farmworker children who are suspected of having a disability. We
are currently pursuing similar agreements on the Western Slope.
• A partnership has been established with Child Quest Child Care Center in Olathe,whereby
the child care center will provide before and after services for migrant/seasonal children
served by FENWC. Part of the partnership also provides for staff support in the event that
either center is short handed.
• Our facility in Grand Junction, has been set, and according to the contractor will be
available for occupancy, mid-June.
• Aims Community College the Higher Education Hispanic Service Partnership grant awarded
through DHHS. FENWC was heavily involved in the development of this grant, and as a
result, services offered through the College have been enhanced for FENWC.
The following is a brief summary of continued concern. There has been some progress made in
these areas; however, we continue to put forth much effort moving forward to eliminate these
issues.
• The low enrollment level of the program continues to be a concern. In hopes to improve
enrollment levels, we began recruitment days earlier. The new eligibility criteria, allowing
families to have migratory movement within a twenty-four month period rather than a 12-
month time-frame has increased enrollment.The reasons for lower enrollment are;growers
continue to recruit solo-males, lack of housing and more families are "settling-out";
therefore, creating a larger local work force. We have also expanded our definition of
agriculture work, which should make eligibility determination easier.
• Although we have made gains in our disability services, it remains difficult to secure needed
support from the Local Education Agencies. Our program has children living in fourteen
different school districts. Not all districts buy into the need to provide services for temporary
residents, particularly when the school districts do not receive reimbursement for these
children. We are trying to secure arrangements so that the districts will help with identifying
disabilities and writing Individual Education Plans/ Individual Family Service Plans. We
-14-
have signed contracts with the Child Find Agencies in Weld County and are pursuing similar
arrangements on the Western Slope.
CHALLENGES FOR THE NEXT FUNDING CYCLE:
• We are hopeful that we will be able to create a partnership with Mesa County to assist us
in the provision of Migrant/Seasonal Head Start services so that we may extend the length
of time we are able to serve MSHS children and families.
• It continues to be difficult to recruit and retain qualified classroom staff. This is statewide
issue.
• We are pursuing avenues to increase the program time for the MSHS program in order to
better meet the needs of the families and community.
These were the three year goals we hope to attain the end of this program year. In June we will be
doing our strategic planning for future years.
Goal #1: Develop a Management Information System infrastructure and network all sites
with the central office, increase our technological capacity to help parents with
literacy skills, and secure computers in the toddler and preschool classrooms.
Complete
Goal#2:Coordinate and integrate activities of the Migrant Head Start Policy Council and the
Region VIII Head Start Policy Council better to meet the overall needs of FENWC
without losing the integrity of the Migrant Head Start Programs or Region VIII Head
Start Programs. Complete
Goal #3: Have 80% of our Centers NAEYC Accredited by the year 2000. We have run into
snags in the accreditation process for the Migrant Program because of the short program
duration. The movement of parents makes it very difficult to get parent surveys' and
involvement throughout the process. Therefore, we have been unable to involve the
parents in the process. The Education Specialist has been speaking with NAEYC to figure
out a way that we can receive the accreditation in a meaningful way for our Migrant
Program. Accreditation has not been an issue with the Regional Program and four centers
are slated to receive their accreditation this spring.
Goal #4: Facilitate communication and coordination between the Migrant Head Start
Program and the Regional Program. The communication has dramatically increased
between the Migrant and Regional federal staff. An example of this coordination has been
that we will change the MSHS fiscal year to coincide with the Regional Head Start program
year.
The one area that still needs additional coordination is that of the Training and Technical
Assistance Network. There have been preliminary discussions, particularly regarding our
Quality Improvement Plan; however, since the T/TA system has changed gears, the
coordination has been minimal. Another area of concern is Migrant Programs receive
training in with Early Head Start, and often the trainings do not address the needs of
migrant families and children.
Goal#5:(5 year goal)All classroom staff will have a minimum CDA, both Infant/Toddler and
Preschool. Complete
-15-
PROGRAM NARRATIVE
PA 23 DISABILITIES
PROGRAM YEAR 2001
The Family Educational Network of Weld(FENWC)continues to engage support from the Colorado
Department of Education, in hopes of securing support for disabilities services from all school
districts where eligible Migrant Head Start (MHS) children live. We currently have lists of all Child
Find Specialists within the fourteen school districts where MHS children reside. We are in the
process of completing agreements regarding the evaluation process and service provisions for
children suspected with having disabilities. It remains a difficult task to secure services for the
migrant population for two primary reasons; 1) There is a severe shortage of bilingual service
providers and therapists, 2) School districts do not receive reimbursement for migrant children
identified during the summer months, as they typically leave and are not receiving services at the
time of the count date. We have hired a Disabilities Services Coordinator, who has helped us in
overcoming the existing barriers.
We have changed our screening to the Ages and Stages Questionnaire (AS). The AS will be
administered within two weeks of a child's enrollment into the program. If any child is suspect of
having a disability, we refer them to the local Child Find/Part C Team for an evaluation and
recommended services. If the Child Find/Part C Team is unable to evaluate a child, the Disability
Services Specialist pulls a team of contracted or volunteer providers to evaluate the child and
develop an IEP/IFSP.
When children leave the program, a packet of information, including the Individual Education Plan
is sent with the family, in hope that services for the child may continue with as little interruption as
possible.
-16-
PROGRAM NARRATIVE
PA 20 TRAINING AND TECHNICAL ASSISTANCE
PROGRAM YEAR 2001
As was true with last year, training and technical assistance will be focused primarily on the
temporary staff. The past year FENWC assessed the training needs of these staff members and
established a task force to identify strengths and weaknesses of our training program. One
weakness we identified was the fact that we have many levels of expertise within our staff and our
training needs to be varied enough to meet the needs of all staff, not just the newer, temporary
staff. Consequently we have developed training tracks that we will use during the pre and in-
service trainings.
CDA training continues to be a priority. Currently all classrooms have CDA credentialed staff
members;however,we believe that the more staff members trained and certified,the better quality
program we have to offer our families and children. As aforementioned, one of our five year goals
that all classroom staff has both their Infant/Toddler and Preschool CDA's.
We have developed a Professional Development Plan which focuses primarily on center level staff;
however, all staff will be required to pursue professional development activities. Currently nine of
nineteen year-round staff members have an AA or higher, and 12 classroom staff are enrolled in
classes at Aims Community College, and three of our support staff are enrolled as well.
-17-
Belief Statement#1 - Continued Education and Services
BELIEF STATEMENT: We believe in a high quality program which provides continued education and services to families and children before and after Head Start services.
OUTCOME/OBJECTIVE:50%of parents(per program year)who want to obtain their GED or High School Diploma will receive one by the year 2001. 50%of the graduates will move
on to further their education.
DUE STATUS COMPLETION EVIDENCE/EVALUATION
ACTIVITY TEAM LEADER TEAM MEMBERS DATE REVIEW DATE
DATES
1. A staff member will inventory parents and FCP Specialist All FENWC Staff 11/00 1/00 RHS ,', Family Partnership Agreements
identify parents who are in need of and want 6/00 MRS 7/00 MRS Learning Lab Tracking
a H.S. Diploma/GED or advanced education Parents Receiving GED
and or training.
2. A staff member will be available at each Director All FENWC Staff 11/00 1100 RHS 100 kITS Lab Tracking
center during day hours to allow parents Operations 6/00 MIS 6/00 NIBS Parents Using System
access to computers.
3. Research additional educational resources in FCP Specialist Recruiters 11/00 1/00 Resource Directory
the community where parents could get Directors Referrals
GED or enroll in other educational Family Partnership Agreements
programs.
4. Identify barriers and seek solutions to assist FCP Specialist Service Coordinators 6/00 1/00 Family Partnership Agreements
parents in pursuing and completing their Recruiters changed Parents Receiving GED
educational goals,including child care and to 11/00
transportation.
5. Establish support systems for parents to FCP Specialist All FENWC Staff 11/00 1/00 Family Partnership Agreements
ensure individual success,including Policies and Procedures
resources to provide financial assistance for
parents wishing to continue/further their
education.
6. Develop a system to track parents progress FCP Speciailist All FENWC Staff 5/01 Tracking System
and communicate with an appointed Policy Council
adviser and students(parent).
7. A program will be developed jointly FCP Specialist All FENWC Staff 5/01 Organized Events
between the community and Head Start to Policy Council
recognize parents accomplishments.
Belief Statement#1 - Continued Education and Services
BELIEF STATEMENT: We believe in a high quality program which provides continued education and services to families and children before,during and after Head Start services.
OUTCOME/OBJECTIVE: Children will transition into kindergarten each year and by the year 2005. 100%(age eligible)will go on to kindergarten,with parental consent.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE DATE STATUS COMPLETION EVIDENCE/EVALUATION
REVIEW DATE
DATES
1. Develop a protocol and systems to educate PI Technician Specialists 5/01 Parent Training
parents on the importance of follow-up and Service Coordinators Policies and Procdures
supporting/advocating for their child's Teaching Staff
education K-12. Polciy council
2. Center staff will follow up with parents Ed Specialist Service Coordinators 4100 11/99 Parent/Teacher Conferences
prior to the end of the program year to Teaching changedito 5/00 Kindergarden Enrollment
ensure that child is registered in Parents 4/01
Kindergarten.
3. Develop a protocol to share and receive Ed Specialist Specialists 10/00 11/99 Policies and Procedures
information with Kindergarten teachers Service Coordinators 5/00 Children's Files
- regarding children. Teachers
Policy Council
4. Create a position to coordinate transitional Director of Executive Director 9/00 Not needed.- Staff person hired
activities and family follow-up. Development Personnel/Grantee SC's performtbis
Specialists (tuition
5. Coordinate transitional visits to PI Tech Specialists 6/01 Policies and Procedures
kindergarten classes for parents to increase Service Coordinators Meeting Minutes w/Schools
their comfort with the public school system Teachers
and their child going to kindergarten. Parents
MEASURE OF
SUCCESS:
1-2
Belief Statement#1 - Continued Education and Services
BELIEF STATEMENT: We believe in a high quality program which provides continued education and services to families and children before,during and after Head Start services.
OUTCOME/OBJECTIVE:By 2004,a partnership will be made between Head Start and Elementary schools to facilitate communication about the children and families who will be involved
in the school.
ACTIVITY TEAM LEADER TEAM DUE DATE STATUS COMPLETION EVIDENCE/EVALUATION
MEMBERS REVIEW DATE
DATES
1. After Christmas break,attend teacher team Service Center Staff 1/00 1/00 1/00 Staff reports and documentation.
meeting at the elementary school to Coordinator Elementary Staff
facilitate communication and involvement
with the school. Foster positive relations.
2. Determine what areas the Head Start Service Center Staff 1/00 1/00 1/00 Staff reports and documentation.
preschool have access to and set up times to Coordinator Elementary Staff
visit these ones. Involve preschoolers in
school programs,activities.
3. Involve older elementary school students to Service Center Staff 1/00 1/00 1/00 Staff reports and documentation.
do activities with the preschoolers and Coordinator Elementary Staff Lesson Plans
provide preschoolers visits with the
kindergartners.
4. During transitioning meetings,discuss Service Center Staff 5/00 1/00 6/00 Staff reports and documentation.
children and families with the principal and Coordinator Elementary Staff
kindergarten teachers. Parent/Teacher Parents
Conferences-Transitioning
5. Make up schedule of all activities and Service Center Staff 9/00 changed 1/00 Schedule
meetings with the elementary school given Coordinator Elementary Staff to 11/00
to parents and teachers. Parents
MEASURE OF -[lead Stan and elementary schools see us as a whole and include in(calendar, etc.)also older children spending time and getting to know smaller
SUCCESS: children.
1-3
Belief Statement#1 -Continued Education and Services
BELIEF STATEMENT: We believe in a high quality program which provides continued education and services to families and children before and after Head Start services.
OUTCOME/OBJECTIVE:50%of parents(per program year)who want to obtain their GED or High School Diploma will receive one by the year 2001. 50%of the graduates will move
on to further their education.
DUE STATUS COMPLETION EVIDENCE/EVALUATION
ACTIVITY TEAM LEADER TEAM MEMBERS DATE REVIEW DATE
DATES
1. A staff member will inventory parents and FCP Specialist All FENWC Staff 11/00 1/00 RHS - Family Partnership Agreements
identify parents who are in need of and want 6/00 MRS 7/00 MIIS Learning Lab Tracking
a H.S.Diploma/GED or advanced education Parents Receiving GED
and or training.
2. A staff member will be available at each Director All FENWC Staff 11/00 1/00 MB 1/00 RHS Lab Tracking
center during day hours to allow parents Operations 6/0(fMUS 6/00 MIIS Parents Using System
access to computers.
3. Research additional educational resources in FCP Specialist Recruiters 11/00 1/00 Resource Directory
the community where parents could get Directors Referrals
GED or enroll in other educational Family Partnership Agreements
programs.
4. Identify barriers and seek solutions to assist FCP Specialist Service Coordinators 6/00 1/00 Family Partnership Agreements
parents in pursuing and completing their Recruiters changed Parents Receiving GED
educational goals,including child care and to 11/00
transportation.
5. Establish support systems for parents to FCP Specialist All FENWC Staff 11/00 1/00 Family Partnership Agreements
ensure individual success,including Policies and Procedures
resources to provide financial assistance for
parents wishing to continue/further their
education.
6. Develop a system to track parents progress FCP Speciailist All FENWC Staff 5/01 Tracking System
and communicate with an appointed Policy Council
adviser and students(parent).
7. A program will be developed jointly FCP Specialist All FENWC Staff 5/01 Organized Events
between the community and Head Start to Policy Council
recognize parents accomplishments.
Belief Statement#1 - Continued Education and Services
BELIEF STATEMENT: We believe in a high quality program which provides continued education and services to families and children before,during and after Head Start services.
OUTCOME/OBJECTIVE: Children will transition into kindergarten each year and by the year 2005, 100%(age eligible)will go on to kindergarten,with parental consent.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE DATE STATUS COMPLETION EVIDENCE/EVALUATION
REVIEW DATE
DATES
1. Develop a protocol and systems to educate PI Technician Specialists 5/01 Parent Training
parents on the importance of follow-up and Service Coordinators Policies and Procdures
supporting/advocating for their child's Teaching Staff
education K-12. Polciy council
2. Center staff will follow up with parents Ed Specialist Service Coordinators 4/00 11/99 Parent/Teacher Conferences
prior to the end of the program year to Teaching changed to 5/00 Kindergarden Enrollment
ensure that child is registered in Parents 4/01
Kindergarten.
3. Develop a protocol to share and receive Ed Specialist Specialists 10/00 11/99 Policies and Procedures
information with Kindergarten teachers Service Coordinators 5/00 Children's Files
regarding children. Teachers
Policy Council
4. Create a position to coordinate transitional Director of Executive Director 9/00 Not needed- Staff person hired
activities and family follow-up. Development Personnel/Grantee SC's,perfonn this
Specialists funtion
5. Coordinate transitional visits to PI Tech Specialists 6/01 Policies and Procedures
kindergarten classes for parents to increase Service Coordinators Meeting Minutes w/Schools
their comfort with the public school system Teachers
and their child going to kindergarten. Parents
MEASURE OF
SUCCESS:
1-2
Belief Statement#1 - Continued Education and Services
BELIEF STATEMENT: We believe in a high quality program which provides continued education and services to families and children before,during and after Head Start services.
OUTCOME/OBJECTIVE:By 2004,a partnership will be made between Head Start and Elementary schools to facilitate communication about the children and families who will be involved
in the school.
ACTIVITY TEAM LEADER TEAM DUE DATE STATUS COMPLETION EVIDENCE/EVALUATION
MEMBERS REVIEW DATE
DATES
1. After Christmas break,attend teacher team Service Center Staff 1/00 1/00 1/00 Staff reports and documentation.
meeting at the elementary school to Coordinator Elementary Staff
facilitate communication and involvement
with the school. Foster positive relations.
2. Determine what areas the Head Start Service Center Staff 1/00 1/00 1/00 Staff reports and documentation.
preschool have access to and set up times to Coordinator Elementary Staff
visit these ones. Involve preschoolers in
school programs,activities.
3. Involve older elementary school students to Service Center Staff 1/00 1/00 1/00 Staff reports and documentation.
do activities with the preschoolers and Coordinator Elementary Staff Lesson Plans
provide preschoolers visits with the
kindergartners.
4. During transitioning meetings,discuss Service Center Staff 5/00 1/00 6/00 Staff reports and documentation.
children and families with the principal and Coordinator Elementary Staff
kindergarten teachers. Parent/Teacher Parents
Conferences-Transitioning
5. Make up schedule of all activities and Service Center Staff 4/00 changed 1/00 Schedule
meetings with the elementary school given Coordinator Elementary Staff to-11/00
to parents and teachers. Parents
MEASURE OF -Head Stan and elementary schools see us as a whole and include in(calendar, etc.)also older children spending time and getting to know smaller
SUCCESS: children.
1-3
Statement#2-Partnerships
BELIEF STATEMENT: We believe in building a network of partnerships with the community,staff and families to establish mutual respect of the services we share among one another.
OUTCOME/OBJECTIVE: 1"'ENWC will have the information which allows families to access community resources independently.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. A plan will be developed to train staff and FCP Specialist Specialists 5/00 1/00 Training Plan ,
parents on available resources in the Policy Council change Training Sign-in Logs
community. to 1/01
2. Area agencies are in the process of FCP Specialist Specialists 5/00 will 1/00 Agencies still Directory
developing a picture directory of agencies in Parents need to working on Training Sign-in Logs
Weld County,Denver and surrounding change- directory
areas. Once this is directory is finished, depends
staff will be trained on how to share it with t}i
parents. agencies
3. An advocacy group,made up of parents, FCP Specialist Policy Council 12/99 1/00 Minutes and agendas from parent
will be established to provide parents with Specialists change groups.
support and information about community PI Tech. to 12/00
resources to include bilingual support,
transportation.
4. Local agencies will be brought into monthly Director of Specialists 9/00 1/00 7/00 MHS Staff meeting agendas and minutes.
staff meetings/parent committee meetings to Development Parents 7/00MUS
provide information and support services.
5. Develop a system to update community FCP Specialist Specialists 5/00 1/00 Current Resource Directory
services,at least quarterly,and relay the changed 7/00
information to staff and families. to 1/01
6. A plan will be developed to inform parents FCP Specialist Parent Involvement 1/00 Written Plan
and staff about local,low cost,recreation Technician changed Parent Meeting Minutes
programs for young children. Parents to 5/01
MEASURE OF - Well written concise directory.
SUCCESS: - On going updated community resource information.
2-1
Statement#2-Partnerships
BELIEF STATEMENT: We believe in building a network of partnerships with the community,staff and families to establish mutual respect of the services we share among one another.
OUTCOME/OBJECTIVE: All FENWC staff will have working knowledge of all site and administrative positions.
I
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE I
DATES
1. A plan will be developed to provide staff Directors A representative from 6/00 Training Plan
with training encompassing all positions in each center.
our program,to include;job shadowing, Specialists
practical training,and preparing staff to
substitute for other positions.
2. Develop incentives for staff for Directors A representative from 12/01 1/00 8/00-Pay raise Incentive Plan
participating in trainings such as certificates each center. S/00 for T s Staff receipt of incentives.
for achievement based on knowledge of Specialists completing AS,
other positions and the ability to incorporate Bonus,assct'd
it into their current position. with Aims grant;
Certificates
awai-deafer,m-
house mg
3. A plan will be developed to provide a Directors A representative from 12/01 1/00 10/00 for T'$ Training/Mentoring Plan
mentoring system for employees to train each center.
incoming personnel. Specialists
MEASURE OF -Upon completion of job shadowing/substituting staff will have more respect for co-workers and their responsibilities.
SUCCESS: -Improved performance appraisals.
-Staff will be willing to perform tasks outside of their regular positions.
2-2
Statement#2- Partnerships
BELIEF STATEMENT: We believe in building a network of partnerships with the community,staff and families to establish mutual respect of the services we share among one another.
OUTCOME/OBJECTIVE: Parent involvement at each center will increase to 50%of currently enrolled families.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. Review and revise the training plan for staff PI Tech Policy Council 9/99 Training Plan
on how to involve parents in the classroom Specialists Training Sign-in Logs
or,with tasks to be done at home or outside All Staff
the center. All staff will receive training.
21 A comprehensive plan will be developed to PI Tech Policy Council 9/99 Volunteer Training Plan
train parents as volunteers. Specialists Training Sign-in Logs
3. Centers will develop and post a list of PI Tech Center Staff 9/99 Volunteer Task Lists
volunteer tasks to be completed.The list
will be posted at the center and sent home
for parents to review.
4. Develop a training plan and train staff and PI Tech Policy Council 9/99 Current PC Training Plan
parents so that Parent Committee Meetings Center Staff volunteers will Parent Committee Meeting
are parent driven according to policies and attend l"CCM in Minutes
procedures. 10/00
MEASURE OF I. Monthly in-kind will show 50%of parents at each center are volunteering.
SUCCESS: 2. Parents will be involved in a wider variety of in-kind activities outside the classroom as evidenced on monthly in-kind reports.
We need to revisit and revise this plan.
2-3
Statement#2- Partnerships
BELIEF STATEMENT: We believe in building a network of partnerships with the community,staff and families to establish mutual respect of the services we share among one another.
OUTCOME/OBJECTIVE:FENWC will have a system developed to provide a working environment for all staff which encourages networking.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. To provide trainings/activities to enhance Directors All Staff 12/99 9/99 DougWiese Training Plan
team building. this will be a Training Agendas and Sign-in
cant.task Logs
2. A plan will be developed to provide staff Directors All Staff 9/00 7/00 Beginning,1/01I, Training Plan
with on-going training and activities that A&A will Training Agendas and Sign-in
will encourage all staff to share ideas as provide ongoing Logs
well as to respect others. support atcate s
3. Seminar opportunities will be made Directors Supervising Staff 9/99 9/99 this will be Staff Training Plans
available to staff based on interest and need. an,Ongoing task
MEASURE OF 1. Decrease of employee turnover.
SUCCESS: 2. Increase in return of temporary staff
2-4
Statement#2- Partnerships
BELIEF STATEMENT: We believe in building a network of partnerships with the community,staff and families to establish mutual respect of the services we share among one another.
OUTCOME/OBJECTIVE: One staff member and one parent from each center will be active participants of local community organizations or advisory boards.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. Parents and staff who will be participating FCP Specialists All Interested Staff and 10/00 1/00 Leadership Leadership Class Enrollment
in community organizations will attend a Parents 6/00 classes need to be
leadership class to improve skills and identified
enhance confidence.
2. Local agencies will be invited to PCM so FCP Specialist Service Coordinators 10/00 1/00 Parent Committee Meeting
parents can be informed about local 6/00 Minutes
community agencies that they may become
involved in.
3. Staff and parents will be encouraged to Director's All Staff and Parents 10/00 1/00 Staff Reports
attend local school board activities to 6/00
include board meetings and PAC's to
increase their involvement in local school
districts.
4. Parents and staff will report to the program Director's Staff Member or Parent 10/00 1/00 Staff Reports
the outcomes of these functions. 6/00
MEASURE OF -Success will be measured by parent/staff participation and feedback
SUCCESS: -Measured through community services/donations as well as minutes from reports.
2-5
Belief Statement#3-Health and Nutrition Education
BELIEF STATEMENT: We believe that educating children,families and staff in basic health and nutrition practices will establish a firm foundation for positive and culturally relevant
learning and well-being.
OUTCOME/OBJECTIVE:FENWC will have a mobile health unit which will be used to visit families,camps,fields,and centers to offer health,nutrition,and dental services.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. Develop a plan for the health unit,research Health Specialist Policy Council 9/00 1/00 Written Plan
partners and funding. Write grant. Directors List of Resources
Specialists
Community Health
Providers
2. Obtain funding and purchase a van/unit Director of Health Specialist 01/01 1/00 Grant Approval
Development Policy Council
Transportation Director
Grantee
3. Buy equipment to fill van,keep stocked. Health Specialist Directors 09/01 1/00 Inventory
Stocked Van
4. Set calendars/dates for units visits. Health Specialist Specialists 09/01 1/00 Schedule
Parents
5. Find volunteer providers to work.FENWC Health Specialist Community Health 11/01 1/00 Volunteer Schedule
staff to man van and maintain unit. Providers
MEASURE OF -Miles on it.
SUCCESS: -Supplies
-Survey
On hold until new Health Specialist is hired`-.We have been without since 2/00.
3-1
Belief Statement#3-Health and Nutrition Education
BELIEF STATEMENT: We believe that educating children,families and staff in basic health and nutrition practices will establish a firm foundation for positive and culturally relevant
tlearning and well-being.
(OUTCOME/OBJECTIVE: Classes in basic health and nutrition provided by FENWC will have 85%parents parent participation.
IACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. Apply for funding in quality improvement Director of Policy Council 4/01 QI Grant
monies,for resources and equipment. Development Health Specialist Inventory List
PI Tech
2. Advertise to find a bilingual person(s)to be Director of Personnel 1/02 Job Description
trained in health and nutrition. Interview Development Health Specialist Employee Hired
and hire. Policy Council
3. Set up a schedule for ongoing training and Health Specialist PI Tech 2/02 Health/Nutrition Survey
do a survey on health and nutrition to find Policy Council Training Schedule
out exactly what is needed.
4. Find a central location and time. Health Specialist PI Tech 2/02 Training Logs •
5. Generating a record keeping system that PI Tech Health Specialist 2/02 Records
will reflect percentages,surveys and needs.
MEASURE OF - Compare from past years.
SUCCESS: -By completing survey,family assessments, and numbers.
3-2
Belief Statement#4-Families
BELIEF STATEMENT: We believe that the power of families happens when the community comes together and shares the responsibility of helping the families and educators share their
ideas and opinions to be better heard and respected.
OUTCOME/OBJECTIVE: A parent mentoring group will be formed to educate parents by using life experiences of others to increase their self esteem and their self value.
This needs to be revised.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. To recruit past and present parents who are PI Tech All Staff 6/00 Volunteer List
interested in forming a mentoring program. Policy Council
Staff members would help implement this
process.
2. Construct an information letter for new PI Tech All Staff 9/00 Letter,Flyer,Phone Logs
parents for orientation and make a sign up Policy Council
sheet. For past parents,contact those by
flyers,phone calls,those who we are aware
that have success stories.
3. Set up informational meetings for those who PI Tech All Staff 10/00 Meeting Minutes
signed up to inform about mentoring Policy Council Sign-in Logs
program even contact Policy Council to
involve(food service,child care).
4. Elect members of mentoring group PI Tech Policy Council 10/00 Meeting Minutes
(president,secretary)and other necessary Sign-in Logs
members document minutes for
documentation.
5. Train selected mentors. PI Tech Community Consultants 11/00 Training Agenda,Sign-in Logs
6. Mentoring group will schedule different PI Tech Mentors 1/01 PCM Minutes
parents to speak at PCM about various
success stories and topics. Support services
(transportation,child care)will be available
at functions.
MEASURE OF -More participation by parents for parents and children.
SUCCESS: -Feed back from mentoring group.
4-1
Belief Statement#4-Families
BELIEF STATEMENT: We believe that the power of families happens when the community comes together and shares the responsibility of helping the families and educators share their
ideas and opinions to be better heard and respected.
OUTCOME/OBJECTIVE: A parent training curriculum will be implemented by parents for parents in order to support parents as positive role models for their children.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. Identify and research possible curricula for PI Tech Specialists 9/00 1/00 3/00 Compilation of curricula
Program use. Policy Council 6/00 information.
2. Form parent training group using parents, PI Tech FCPSpecialist 12/00 1/00 3/00 Training Agenda
staff,and community resources. Parents 6/00 Sign-in Logs
3. Determine needs of parents by use of PI Tech Specialists 11/99 10/99KIS Results of Questionnaire
questionnaire at orientation. Center Staff 7/00 MIIS
4. Class will be offered on various topics at PI Tech Specialists 1/00 Training Agenda
the center by the parent trainers. Parents Sign-in Logs
5. Conduct an evaluation to determine PI Tech Center Staff 5/00 Compilation and analysis of
strengths and weaknesses of the trainings. Parents evaluations.
(handouts).
MEASURE OF -Seeing more positive parent involvement with schools and children.
SUCCESS:
Needs' eyisiod
4-2
Belief Statement#5- Team Work
,BELIEF STATEMENT: We believe that working as a team,including staff and families,we can create a comprehensive program which will meet everyone's needs.
OUTCOME/OBJECTIVE: FENWC staff and parents will be included in center/program planning by July 1,2001.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. Set aside planning days. Directors Planning Committee 1/00 11/99-need to Planning Schedule
Policy Council reestablish Planning Meeting Minutes
2. Establish Planning Steering Committee. Directors Planning Committee 1/00 11/99-need to Committee Assignment Rosters
Develop sub-committees to work on Policy Council reestablish
specific issues.
3. Hand out plans,considered policy changes, Directors Executive Director 1/00 Meeting Minutes
etc. for discussion at center staff and parent Planning Committee
meetings. All ideas will be presented to the Policy Council
Planning Committee for assessment.
4. Approval by governing boards. Directors Executive Director as Approving Signatures
Commissioners needed
Policy Council
MEASURE OF -Program will have developed a policy and procedure for staff to share in planning of the program.
SUCCESS:
We are working on restructuring these activities.
Belief Statement#5- Team Work
BELIEF STATEMENT: We believe that working as a team,including staff and families, we can create a comprehensive program which will meet everyone's needs.
OUTCOME/OBJECTIVE: Develop a plan to relieve the Service Coordinators work load by October 1,2000.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE DATE STATUS COMPLETION EVIDENCE/EVALUATION
REVIEW DATE
DATES
1. Research job duties and tasks being done by Director of Director of Dev. 3/00 List of Duties
the Service Coordinators. Operations Specialists
Service Coordinators
2. Set up a committee to analyze job duties Director of Director of Dev. 3/00 Committee Membership List
and responsibilities. Operations Specialists
3. The Committee will make Committee Chair Sub-Committee 3/00 Written Recommendations
recommendations to the Executive Director, Policy Council
Directors and Policy Council for
consideration.
4. The decision making parties will take Director of Executive Director 3/00 Revised job duties
action based upon the recommendations. Operations Director of Dev.
5. Implement Plan. Director of All Staff 3/00 Revised job duties and plans.
Operations
MEASURE OF 1. Service Coordinator workload is lessened.
SUCCESS: 2. Follow-ups are being done on time.
3. Deadlines are being met.
Revision of recruitment plan approved by PC on 3/00&6/00. Recruiter jab descriptions revised to include more center data entry and support. Outcome complete: We will continue to monitor
progress.
5-2
Belief Statement#6-Learning Environment
BELIEF STATEMENT: We believe in a supportive, culturally sensitive learning environment for children,parents and staff that is developmentally appropriate, and promotes social
Icompetence,emotional,physical and cognitive growth.
OUTCOME/OBJECTIVE: 100%of families that have expressed an interest on their Family Partnership Agreement will have been provided with information and educational services
to increase their social competence and personal growth.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. Service Coordinators and Recruiters will be FCP Specialist Service Coordinators 5/00 6/00 6/00 MHS Training Sign-in Logs
trained on how to conduct home visits,to Recruiters Family Partnership Agmts.
fill out a revised Family Partnership
Agreement.
2. Each family receives a Service Coordinator FCP Specialist Service Coordinators 6/00 6/00 6/00 MHS. FPA's
/Recruiter visit to fill out the FPA. Recruiters Home Visit Forms
3. Create a resource room or van that enables PI Tech Specialists 6/00 6/00 Van
all interested staff and parents access to Parents Room
resources. Resource Check Forms
4. Staff conduct the home visit with FCP Specialist All Staff 6/00 6/00 Home visit Forms
materials/resources/pamphlets that contain Parents
all necessary information,including cultural
activities/functions in the community..
5. Staff document that they gave out FCP Specialist All Staff 6/00 6/00 Home Visit Forms
information.
6. The Service Coordinator will tally how FCP Specialist Service Coordinators 10/00 6/00 Tally Sheet
many families have been given education Recruiters 6/01 Center Reports
information to so that we can document
percentage of families receiving
information.
7. The Service Coordinator will follow up FCP Specialist Service Coordinators 6/00 6/00 Home Visit Forms
within two weeks of the initial home visit to Parents FPA's
recheck the parent goal.
MEASURE OF -Review the number of families, via FNA's, that took advantage of the services. 6-1
SUCCESS:
(.:Belief Statement#6- Learning Environment
BELIEF STATEMENT:We believe in a supportive,culturally sensitive learning environment for children,parents and staff that is developmentally appropriate,and promotes social competence.emotional,
physical and cognitive growth.
OUTCOME/OBJECTIVE:All enrolled children will be provided a supportive learning environment that is developmentally appropriate andpromotes social competence and meets the outcome measures
stipulated in the Head Start Act of 1998.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
I. Research materials and curricula and Ed Specialist Specialists 1/00 5/00 Compilation of curriculum
tracking system which will meet the Teachers information,tracking systems,and
learning outcomes stipulated in the Head Service Coordinators materials.
Start Act of 1998,and supports our current Parents
curriculum which is developmentally
appropriate and promotes social
competence and respects,enhances and
expands on diversity.
2. Select and purchase materials and Ed Specialist Directors 3/00 5/00 Inventory
curriculum for use in the classrooms and Purchasing
ensure that classrooms reflect a rich Service Coordinators
multicultural environment which Teachers
demonstrates understanding&acceptance of
distinct cultures.
3. Train staff and parents on the use of Ed Specialist All Staff 9/00 5/00 Training Agenda
materials,curriculum and child progress Parents Training Sign-in Logs
tracking system.
4. Equip the classrooms with selected Ed Specialist Center Staff 9/00 5/00 Classroom Inventory
materials to meet the aforementioned Service Coordinators
curriculum Teachers
5. Implement the curriculum and tracking Ed Specialist All Staff 9/00 5/00 Lesson Plans
system. Tracking System
6. Evaluate the curriculum,and tracking Ed Specialist All Staff 6/01 5/00 Evaluations
system. Parents Curriculum Adjustments
MEASURE OF SUCCESS: -Classroom inventory will reflect new materials and curriculum.
-Review classroom volunteer sign-in sheets to see if community members have come into the class.
Dates need to be revised to reflect a more realistic timeline: Some curriculum have been researched.'.We just hired a new Ed Specialist.
Belief Statement#6-Learning Environment
6-2
BELIEF STATEMENT: We believe in a supportive, culturally sensitive learning environment for children,parents and staff that is developmentally appropriate, and promotes social
competence,emotional,physical and cognitive growth.
OUTCOME/OBJECTIVE:To facilitate a supportive learning environment for all staff,the Education Specialist will work with the Service Coordinator to develop and implement a teaching
skills assessment and classroom observation checklist to be incorporated into staff performance evaluations.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. Education Specialist and Service Ed Specialist Center Staff 8/99 8/99 8/99 Meeting Minutes
Coordinators will meet to discuss objectives Policy council Developed Outcomes
and expected outcomes,to include cultural
awareness.
2. Education Specialist and Service Ed Specialist Center Staff 9/99 8/99 8/99 Compilation of resources and
Coordinators will collect resources to information.
compile information.
3. The completed assessment classroom Ed Specialist Center Staff 10/99 8/99 10/99 Assessment
observation checklist will be reviewed by Policy Council 10/99 Appropriate Approvals
teaching staff and parents.
4. Education Specialist will visit classrooms to Ed Specialist Center Staff 1/00 8/99, 12/99 Completed assessments of
complete documentation. After completion, 10/99 classroom staff.
the information will be shared with the
teacher and Service Coordinator.
5. The information will be placed in the Ed Specialist Center Supervisors 1/00 8/99, 12/90 Personnel Files.
teacher's file to be used for performance Personnel 10/99
evaluations.
MEASURE OF -Staff will receive training on how to accept positive and negative feedback.
SUCCESS: - Observations are done and completed for all staff.
6-3
Belief Statement#6-Learning Environment
ELIEF STATEMENT: We believe in a supportive,culturally sensitive learning environment for children,parents and staff that is developmentally appropriate,and promotes social
ompetence,emotional,physical and cognitive growth.
UTCOME/OBJECTIVE:FENWC will have a new facility to provide health,nutritional,dental and educational services to all enrolled migrant children&families.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. Obtain money by applying for a grant. Director 2001
2. Find a location in Weld County. Executive Director 2002
3. Make a committee to work with the Director 2003
, contractors to make the blue prints for the
building.
4. Build it! Contractor 2004
5. Grand opening celebration! FENWC Staff and 2005
Parents/Children
MEASURE OF -By building being done.
SUCCESS:
6-4
Belief Statement#7-Growth Page 1 of 3
BELIEF STATEMENT: We believe in promoting and respecting personal and professional growth.
OUTCOME/OBJECTIVE:50%of teachers will have an A.A.degree in ECE by December 2003,and 50%of teacher assistants will have a Preschool CDA,or equivalent by the year 2003.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. Initiate staff/peer support group programs. Directors All Staff 1/00 Active support group minutes.
Provide support mentors. Assigned mentors.
2. Meet with local community colleges to allot Ed Specialist Director of 1/00 9/99 School Transcripts
credits from a CDA towards an A.A. Development Personnel Files
degree.
3. Assess individual needs. Directors All Staff 1/00 9/99 ongoing Tracking Forms
4. Develop a plan to provide coverage in the Directors Planning Committee 1/00 9/99 ongoing Written/approved plan.
classroom to support staff taking classes; Policy Council
i.e.;recruit volunteers,budget time increase
for lunch aides.
5. Arranging with local community colleges to Ed Specialist Director of 1/00 9/99 ongoing Class Rosters
provide classes off campus. Development
6. Provide incentives to staff who complete Directors Grantee 1/00 10/00 Incentive Plan
their Professional Development Plan Executive Director
process. Incentives could include Policy Council
increase in wages,monetary bonuses for
completion,and upgrade position to higher
level.
MEASURE OF -Review current teachers/assistants yearly for percentage of A.A. degree/CDA.
SUCCESS:
7-1
Belief Statement#7-Growth Page 2 of 3
BELIEF STATEMENT: We believe in promoting and respecting personal and professional growth.
OUTCOME/OBJECTIVE: Bilingual staff-50%of staff will attain proficiency equal to first year college level conversational English/Spanish by the end of their second year with the
FENWC program.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. Offer ESL/Spanish classes at a reasonable Director of Director of Operations 1/00 9/99 Class rosters
time for Head Start staff. Development
2. Encourage other staff already bilingual to Director of Director of Operations 1/00 Professional Development
take classes in other languages. (sign lang.) Development Supervisory Staff Tracking Form
3. Set up a support group with the staff Director of Director of Operations. 1/00 Established Support Group
members who are already bilingual to help Development
the ones who are learning.
4. Address grantee to ensure staff are Directors Grantee 6/01 Incentive Program
compensated.Offer incentives for both Executive Director
mentor and participants. Policy Council
MEASURE OF -50%of staff become proficient by the year 2001.
SUCCESS:
Again,timelines need to be revised.
7-2
Belief Statement#7-Growth Page 3 of 3
BELIEF STATEMENT: We believe in promoting and respecting personal and professional growth.
OUTCOME/OBJECTIVE: Respecting staff members: By 2002, staff will revise the Professional Development Plan to include a process that respects and
recognizes the individuality of each person, while responsive to the programs mandates.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE STATUS COMPLETION EVIDENCE/EVALUATION
DATE REVIEW DATE
DATES
1. Devise an `Individual Career Plan' to CDC Chair Directors 6/00 9/99 Career Plan
consider a persons background, CDC
current circumstance and interests to Planning Committee
individualize the professional
development plan.
2. Recruit staff members as advisors to CDC Chair CDC 1/00 Staff Advisors
assist in personal and professional Directors
goal planning.
3. Contact the federal office to clarify Director of 6/00 4/00 Memo to staff
the flexibility of the requirements. Development
MEASURE OF - The developed `Individual Career Plan' in place & observing staff members of overall morale.
SUCCESS:
7-3
Belief Statement #8 - Commnrnity Development
BELIEF STATEMENT: We believe in helping to build a community that respects and supports individual needs of each staff member,adult and child in our programs thereby;ensuring
children and families with diverse needs are valued members of society.
OUTCOME/OBJECTIVE: To inform and educate the community about our Migrant and Regional programs annually.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE DATE STATUS COMPLETION EVIDENCE/EVALUATION
REVIEW DATE
DATES
1. Hire or contract a professional to set up a Director of Director of 1/02 Contract or staff person.
marketing plan and market the programs. Development Operations Marketing Plan
Executive Director
PC
2. Train staff and parents on how to promote Marketing Person All Staff and Parents 2/02 Training Agenda
FENWC programs. Training Sign-in Logs
3. Contact media personnel(i.e.,newspapers, Marketing Person Directors 3/22 Press Releases
radio or T.V.)to get out press releases and Executive Director Public Service Announcements
information.
4. Contact clubs and organizations to give Marketing Person All Staff 5/02 Meeting Agendas
information about programs. Parents
5. Give evaluations find out what the Marketing Person Directors 12/02 Evaluations
community has gained from the
information.
MEASURE OF - What the evaluations said.
SUCCESS: - Community coming to program for information.
•
8-1
Belief Statement #8 - Community Development
BELIEF STATEMENT: We believe in helping to build a community that respects and supports individual needs of each staff member,adult and child in our program,thereby;ensuring
children and families with diverse needs are valued members of society.
OUTCOME/OBJECTIVE: To develop a project committee at the beginning of each migrant and regional program. The purpose of the committee would be to give back to the community
to form partnerships.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE DATE STATUS COMPLETION EVIDENCE/EVALUATION
REVIEW DATE
DATES
1. Get community members and parents Director of Policy Council 1/00 Project Committee Membership
together to form a project committee. Development Service Coordinators Membership Meeting Minutes
Teaching Staff
2. The committee will get community projects Committee Chair Project committee 1/01 Project Ideas
together. For example: pick up litter from Meeting Minutes
parks,plant a tree,family fun activities,
paint graffiti.
3. The committee will decide what projects Committee Chair Project committee 03/01 Project Plans
they will work on. They will gather Meeting Minutes
materials that are needed.
4. Have the committee fill out questionnaires Committee Chair Project committee 12/01 Evaluations
to let us know what worked for them and
what were conflicts that they ran across.
MEASURE OF -Parents and community coming back each year.
SUCCESS: - What input came from the questionnaires.
•
8-2
Belief Statement #8 - Community Development •
BELIEF STATEMENT: We believe in helping to build a community that respects and supports individual needs of each staff member,adult and child in our program,thereby;ensuring
children and families with diverse needs are valued members of society.
OUTCOME/OBJECTIVE:To recruit at least one non Head Start community professional to volunteer in each center by the year 2004.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE DATE STATUS COMPLETION EVIDENCE/EVALUATION
REVIEW DATE
DATES
1. Develop volunteer recruitment plan PI Tech. Directors 5/01 Recruitment Plan
including;marketing,screening,policies Specialists Policies and Procedures
and procedures,and training, for FENWC's Center Staff
Head Start and Migrant Head Start Policy Council
Programs.
2. Recruit and screen volunteers. PI Tech'. All Staff 6/01 Volunteer List
Policy Council Volunteer Sign-in Logs
3. Train volunteers: policies and procedures, PI Tech. Specialists 6/01 Training Logs
program operation,components. Directors
Policy Council
Supervisory Staff
4. Staff will go over:schedule/routine, PI Tech. Supervisory Staff 6/01 Volunteer Contact Log
lesson plans,and operations,with
volunteers.
5. Volunteers will sign the in-kind sheet that PI Tech. Supervisory Staff 6/01 In-kind Documentation
will track volunteer hours.
6. Encourage volunteers to return(to the next PI Tech. All Staff 6/01 Return Volunteers
program or next school year). Policy Council
7. Evaluate volunteer program. Director All Staff 12/01 Written Evaluation
Policy Council
Volunteers
MEASURE OF - Volunteers returning for each program.
SUCCESS: -More volunteers coming in. 8-3
Belief Statement #8 - Community Development
BELIEF STATEMENT: We believe in helping to build a community that respects and supports individual needs of each staff member,adult and child in our program,thereby;ensuring
children and families with diverse needs are valued members of society.
OUTCOME/OBJECTIVE: To see that parents continue their involvement in their children's education,at least for one year after they leave our program.
ACTIVITY TEAM LEADER TEAM MEMBERS DUE DATE STATUS COMPLETION EVIDENCE/EVALUATION
REVIEW DATE
DATES
1. Hire an assistant for Service Coordinators to Director of Beginning of
help fellow families for one year. Operations each school
year.
2. Call families to check on their status,ask Service Coordinators Three times a
about referrals,kindergarten. Make families or Assistants year
aware that we are available to assist.
3. Document on progress notes every contact Service Coordinators Ongoing
you have with families. or Assistants
4. Talk to the elementary school staff about Service Coordinators As needed
families that you are concerned about. or Assistants
5. At the end of the kindergarten year do the Service Coordinators At the end of
last follow up. Encourage parents to or Assistants the school
continue their involvement. year.
MEASURE OF -Documentation
SUCCESS: -Parents involved in the PTO.
-Parents volunteering in the classrooms.
8-4
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