HomeMy WebLinkAbout20011402.tiff RESOLUTION
RE: APPROVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARD FOR VISITATION
AND AUTHORIZE CHAIR TO SIGN - CHILD ADVOCACY RESOURCE AND
EDUCATION
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Notification of Financial Assistance
Award for Visitation between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Social Services, and
Child Advocacy Resource and Education, commencing June 1, 2001, and ending
May 31, 2002, with further terms and conditions being as stated in said award, and
WHEREAS, after review, the Board deems it advisable to approve said award, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial
Assistance Award for Visitation between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Social
Services, and Child Advocacy Resource and Education, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said award.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of May, A.D., 2001.
BOARD OF COUNTY COMMISSIONERS
WELD C TY, COLORADO
ATTEST: a
Weld County Clerk t.� :t: tbtø )
1.44.44
Glenn Vaa , - em
BY: • A�� ,Sr,: _
Deputy Clerk to the
Willia Jerky
itne
bt y
c1ij
Robert D. asden
2001-1402
Pe CS SS0028
Atra, DEPARTMENT OF SOCIAL SERVICES
PO BOX A
CO
GREELEY,C 80632
' WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
D
C Child
Support(970)352-6933.,
COLORADO
MEMORANDUM
TO: M. J. Geile, Chair Date: May 23, 2001
Board of County Commissioners
FR: Judy Griego, Director C
Weld County Departmen f S ia1 S ice
RE: PY 2001-2002 Notification of Financial Assistance Awards(NOFAA)under Core
Services Funds-C.A.R.E.
Enclosed for Board approval are the PY 2001-2002 Notifications of Financial Assistance
Awards (NOFAA) for Families, Youth, and Children Commission (FYC) Core Services
Funds, which are for the period of June 1, 2001,through May 31, 2002. •
The Families, Youth and Children Commission (FYC) reviewed proposals under a
Request for Proposal process and are recommending approval of these bids.
Child Advocacy Resource and Education, Inc.
Lifeskills
1. Parent Advocate Program: This program is a very intensive home-based
intervention program. Each family would be provided with up to 55 hours per
month of life skills training. Approximately 165 clients in the 12-month program,
40-50 total family units, 35 families per month, three hours per week, average
stay is 20 weeks. Bicultural-bilingual and South County services available. Rate
is$54.98/hour.
2. Visitation Program: A maximum of 10-15 families per month, or an approximate
total of 25 clients per year. The average stay in the program is 1-128 hours. The
program has the capacity to be expanded when needed. Rate is$45.84/hour.
If you have any questions, please telephone me at extension 6510.
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission(Core)Funds
Type of Action Contract Award No
X Initial Award FY01-CORE-006
Revision (RFP-FYC-01005)
Contract Award Period Name and Address of Contractor
Child Advocacy
Beginning 06/01/2001 and Resource&Education, (C.A.R.E.)Visitation
Ending 05/31/2002 3700 Golden Street
Evans, CO 80620
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Award is based upon your Request for Proposal(RFP).
This program is designed for families in need of The RFP specifies the scope of services and conditions
supervised visitation or safe exchanges for of award. Except where it is in conflict with this
children in the case of high conflict, divorce, or NOFAA in which case the NOFAA governs, the RFP
separation. Visits and exchanges occur at upon which this award is based is an integral part of the
C.A.R.E.House,a family visitation and exchange action.
center housed at the C.A.R.E. facility in Evans. A
maximum of 10-15 families per month per Special conditions
supervisor, or an approximate total of 25 clients 1) Reimbursement for the Unit of Services will be based
per year. The program has the capacity to be on an hourly rate per child or per family.
expanded when needed. The average stay in the 2) The hourly rate will be paid for only direct face to face
program is 1-128 days. contact with the child and/or family, as evidenced by
client-signed verification form, and as specified in the
Cost Per I Jnit of Service unit of cost computation.
3) Unit of service costs cannot exceed the hourly and
Hourly Rate Per $45.84 yearly cost per child and/or family.
Unit of Service Based on Approved Plan 4) Payment will only be remitted on cases open with, and
Enclosures: referrals made by the Weld County Department of
X Signed RFP:Exhibit A Social Services.
Supplemental Narrative to RFP: Exhibit B 5) Requests for payment must be an original submitted to
Recommendation(s) the Weld County Department of Social Services by the
end of the 25th calendar day following the end of the
Conditions of Approval
month of service. The provider must submit requests
for payment on forms approved by Weld County
Department of Social Services.
Approv s' Program Official:
By act),
!{f� BY
M. J. Ge 1e,Chair Ju . 4i iego, D rect
ic
WeM Department of Social Services
Board of Weld County Commissioners County p
Date: Dc/, �/<20O1 Date: 6/73/01
7 2001-1402
Signed RFP: Exhibit A
Child Advocacy Resource Education (C.A.R.E.)
RFP: 01005-Lifeskills-Visitation
INVITATION TO BID
RFP-FYC 01005
DATE:February 28, 2001 BID NO: RFP-FYC-01005
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-01005) for:Family Preservation Program--Life Skills Program Family
Issue's Cash Fund or Fami y Preservation Program
Funds
Deadline: March 23, 2001,Friday, 10:00 a.m.
The Families,Youth and Children Commission, an advisory commission to the Weld County Department of
Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of
Weld County Commissioners' authority under the Statewide Family Preservation Program(C.R.S. 26-5.5-
101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement
(C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to
run from June 1, 2001, through May 31,2002, at specific rates for different types of service,the county will
authorize approved vendors and rates for services only. The Life Skills Program must provide services that
focus on teaching life skills which are designed to improve household management competency, parental
competency, family conflict management and effectively accessing community resources. This program
announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
Delivery Date
(After receipt of order) BID MUST BE SIGNED IN INK ti
Gen sc.tioo /c y
TYPED OR PRINTED SIGNATURE
VENDOR cLHo acac f2 ce_ ����:=�i�LV 0/-� j-�
(Name) awl- C.A LL-c.o -;c t., �„c, Handwritten Signature By Authorized
Officer or Agent ofOVender
ADDRESS 3100 6.o/iex $ . TITLE Let cc1 i'f�Si��ev�T
rco/inr , co BoC2_o DATE Moorc,.. ZZ , 2OOI
PHONE# (910) 3SC 6 '71/
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1 of 32
RFP-FYC-01005 Attached A
LIFE SKILLS PROGRAM BID PROPOSAL AND
REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING
FAMILY PRESERVATION PROGRAM
2001/2002 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2001-2002
/n� /, / BID #RFP-FYC-01005 n A
NAME OF AGENCY: CLl let 14r.00 tccc- itts- &tortc aa_ C (Xw��1rn-int. (Gtih-c)
_ADDRESS: 31 ocl Go / dcr\ f�l "CUO.nsl Co to L ?-0
_PHONE: (€110) 314 - (, 2s-' / k oho
CONTACT PERSON: 03O1-1 e. ( O oLYI L/G TITLE: -i l of . 14- 0-- Coo r K irk_a a -
)
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must
provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving
household management competency,parental competency, family conflict management and effectively accessing
community resources.
12-Month approximate Project Dates: 12-month contract with actual time lines of:
Start June1. 2001 Start ' Jone 4 QO0/
End May 31. 2002 / End Th a y 3/, Jooa
•
•TITLE OF PROJECT:�o_Pm- t /a ut 11 fa"I ,,... ti r- �c X� f r by--ate_
AMOUNT REQUESTED: 451 S`f
Name and Signature of Person Prep ar,'4lg Document Date
Name and Signature Chief Administrative Officer Applicant Agency Date
MANDATORY PROPOSAL REOUIREMENTS
For both new bids and renewal bids,please initial to indicate that the following required sections are included in this
Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund
Year 2000-2001 to Program Fund year 2001-2002.
Indicate No Change from FY 2000-2001 to 2001-2002
Project Description Ant kit ft''t
Target/Eligibility Populations
Types of services Provided Chi Pri
Measurable Outcomes
Service Objectives r� a 1,Ce.L
Workload Standards C
Staff Qualifications a
Unit of Service Rate Computation
Program Capacity per Month
Certificate of Insurance
Page 26 of 32
RFP-FYC-01005 Attached A
Date of Meeting(s)with Social Services D}'vision Supervisor: 3/1 7/0 1
Comments by SSD Supervisor: 4'c C '? 6/' •
R°hinev � C/y/0'
Name and Signature of SSD Supervisor Date
Page 27 of 32
I. Project Description
The c.a.r.e. Family Visitation and Exchange Program was developed with the primary
purpose of protecting children from(re) abuse and neglect. It is designed for families in
need of supervised visitation or safe exchanges for children, often in the case of high
conflict divorce or separation.
Each family that meets the Family Preservation criteria that is referred into the program
would be provided with a safe and nurturing environment for a visit or exchange with a
family member. Services are designed to promote healthy relationships and assist
children and families in maintaining and improving relationships within a structured,
supervised setting.
Visits and exchanges occur at careHouse, at the c.a.r.e. offices in Evans. Families are
required to adhere to specific guidelines for use of the center, helping to maintain this
safe and neutral environment for their families.
II. Target/Eligibility Populations
A. Total number of clients to be served:
This depends on the amount of referrals into the program; however, as stated below,the
program has the capacity to serve approximately 25 families per month, or an
approximate total of 90 clients per year.
B. Total individual clients and the children's ages:
As stated above, there is a total capacity of 90 clients; this includes parents, plus children
aged birth through teens. Families eligible for this program can vary in age from
pregnant/parenting teens through grandparents or other specific caregivers.
C. Total family units: 25 total family units per year.
D. Sub-total of individuals who will receive bicultural/bilingual services: 5-6
families per year. This can change due to referrals.
E. Sub-total of individuals who will receive services in South Weld County: Not
applicable. Families that need services in other parts of the county, particularly South
County should refer to the c.a.r.e. Home Based Parent Education Program.
F. The monthly average capacity: 15 families
G. The monthly average capacity: 12 families
H. Average stay in the program: 20 weeks
I. Average hours per week in the program: 1 hour for exchanges, 3-4 hours for
visitation.
The figures above are approximate. Each family in the program has an individual
service plan depending on the needs of the family and recommendation of the
caseworker. Therefore, not every family utilizes the program for a uniform amount of
hours. The program has the capacity to expand as needed.
III. Type of Service To Be Provided
Families enrolled in the c.a.r.e. Family Visitation and Exchange Program are enrolled in
the following services:
1. Parents would attend an initial 2-hr. assessment and planning orientation. At this
time, program staff would review program guidelines, concerns, and assess parenting
strengths. Parent education in the form of developmental needs of the children,
discipline and visit planning would occur. This would be individual depending on the
dynamics of the family. The goal is to increase the success of positive interactions
within the family.
2. Supervised visits or exchanges would be scheduled and occur.
3. Support meetings would occur monthly with the parent to address ongoing concerns
and provide parent education as it pertains to their interactions during the visit. When
appropriate, families would be provided community resource information. As
families show increase comfort and success during the visits, meetings would occur
less frequently.
A. Teaching, modeling, demonstrating and coaching as an interactive process with
the clients:
Limited parent education in the form of coaching will occur during the visits. There is an
opportunity for more education during monthly support time.
B. Training in household management, including budgeting, cleaning, maintenance,
purchasing, menu planning, food preparation, etc.
Not applicable except on a limited basis during the clean-up of visit rooms during visits
and meals.
C. Teaching child rearing and discipline, parenting:
Limited interventions during visit time unless necessary. Parenting concerns are
addressed during monthly support meeting.
D. Teaching how to establish community linkages/advocacy/and making use of
services.
Provide information, training and role modeling in accessing community resources, when
applicable on a limited basis.
E. Demonstrating nurturing/esteem role modeling:
When appropriate,the visit supervisor will model healthy parenting techniques. Greater
ongoing concerns will be referred to the monthly support meeting time.
This program is designed to provide a safe supervised visit time with additional ongoing
support. If more intense and consistent intervention is necessary, please refer to the
c.a.r.e. Home -Based Parenting Program.
Quantitative Measures: Each service can be offered to each family enrolled in the
program, depending on need. Therefore,there is a potential for up to 25 families per
year. These figures are estimates, based on the previous year. The program can be
expanded when needed, depending on the number of referrals.
The c.a.r.e. Family Supervised Visit and Exchange Program is the only exchange
program offered in Weld County. There are some supervised visitation services provided
through the Greeley Dream Team, in addition to the in-house services provided at the
Department of Social Services. c.a.r.e. does not provide mental health, substance abuse or
other professional services that are funded by another source.
IV. Measurable Outcomes
All families in the program will be evaluated using the following measures. In some
instances, availability and ability of the clients might affect the program's success in
obtaining outcomes. The average number of families available for measurement of
outcomes is 25.
A. Improvement of household management competency as measured by pre and
posttest instruments.
Not applicable.
B. Improvement of Parental Competency as measured by pre and post assessment
instruments.
This will be measured by program documentation as well as pre and post test
scores on the Ongoing Planning and Assessment Form.
C. Parents can independently work with other sources in the community and within
the local, state, and federal governments.
This will be measured by program documentation when applicable
D. Families receiving Life Skills services will remain intact six months after
discharge of the services.
Parents will sign a consent to allow c.a.r.e. to do a follow-up contact with
WCDSS six months after completion of the program.
E. Families/Participants who complete the Life Skills Services will have improved
competency level or reduced risk on standardized assessment, such as the Risk
Assessment Tool.
Utilizing the Ongoing Planning and Assessment, pre and posttest,there will be
documentation of improved competency and/or reduced risk. This will also be
measured ongoing by program documentation.
V. Service Objectives
A. Improve Household Management Competency:
Not applicable.
B. Improve Parental Competency:
The program will provide healthy role modeling and parent education on a limited
basis with the goal of increasing positive family interactions.
C. Improve Ability to Access Resources
Program staff will provide limited information to families regarding community
resources, including those on the local, state, and federal level.
Outcomes will be measured by program documentation as well as improved
scores on the Ongoing Planning and Assessment Form.
VI. Workload Standards
A. Number of hours per day,week, or month.
From 1- 128 hours for each family unit for length of stay in the program. This
number changes depending upon DSS request, contracted hours with the family and any
periodic changes due to the progress and needs of the family.
B. Number of individuals providing services:
One Full-time Coordinator, One part-time Program Assistant, 12-15 part-time
Visit Supervisors, community volunteers and One Agency Director, working with 25
families per year.
C. Maximum caseload per worker:
This would depend on the amount of time each person wanted to work in the
program.
D. Modality of treatment:
Center-based supervision of family visits and exchanges.
E. Total number of hours per day/week/month:
From 1-15 hours per month, depending upon needs of the family
F. Total number of individuals providing this service:
One Full-time Coordinator, One part-time Program Assistant, 12-15 part-time
Visit Supervisors, community volunteers and One Agency Director (.05 FTE) working
with 25 families per year.
G. The maximum caseload per supervisor:
10-15 families per month.
H. Insurance:
Child Advocacy Resource and Education, Inc. carries a commercial general
liability policy with Non-Profit Mutual Risk Retention Group,Inc.
VII. Staff Qualifications:
A. Yes, the staff that is providing direct services will have the minimum qualifications in
education and experience.
The Program Coordinator and Program Assistant will meet the minimum requirements of
a Case Services Aide II. In addition, they will have experience working with families and
children in environments such as a day care or school.
The Program Coordinator holds an Associate Degree in General Studies with 10 years of
experience in the human services field as a parent educator and administrator.
The Program Assistant holds a bachelor's degree in Psychology and Criminology. She
has one-year experience in the human services field.
The Executive Director has a Master's Degree in Agency Counseling with an emphasis in
Marriage and Family Therapy. She has seven years experience as a Family Advocate and
four years experience as a Program Coordinator.
B. Total number of staff available for the project:
6-10.
RFP-FYC-00005 Attached A
VIII. COMPUTATION OF DIRECT SERVICE RATE
This form is to be used to provide detailed explanation of the hourly rate your
organization will charge the Core Services Program for the services offered in
this Request for Proposal. This rate may only be used to bill the Weld County
Department of Social Services for direct, face-to-face services provided to
clients referred for these services by the Department. Requests for payment based
on units of service such as telephone calls, no shows, travel time, mileage
reimbursement, preparation, documentation, and other costs not involving direct
face-to-face services will not be honored. Likewise, billings must be for hours
of direct service to the client, regardless of the number of staff involved in
providing those services. Therefore, it is imperative that this rate be
sufficient to cover all costs associated with this client, regardless of the
number of staff involved in providing these services.
(Explanations for these Lines are Provided on the Following Page)
Total Hours of Direct Service per Client / a 8 Hours [A]
Total Clients to be Served ms' Clients [B]
Total Hours of Direct Service for Year 3 A0 Hours [C]
(Line (Al Multiplied by Line [B]
Cost per Hour of Direct Services $ a g,7/ Per Hour (D]
Total Direct Service Costs $ 9/' S7S (E]
(Line [C] Multiplied by Line [D] )
Administration Costs Allocable to Program $ 5, `f00 [F]
Overhead Costs Allocable to Program $ /9/ ''O O (G]
Total Cost, Direct and Allocated, of Program$ PfL L 7S [H]
Line [E] Plus Line [F] Plus Line [O] )
Anticipated Profits Contributed by this Program $ --' — [I]
Total Costs and Profits to be Covered
by this Program(Line [H] Plus Line [I] ) $ 1't(v, 1076 [J]
Total Hours of Direct Service for Year 3 (K]
Page 31 of33
RFP-FYC-00005 Attached A
(Must Equal Line [C] )
Rate per Hour of Direct, Face-to-Face Service
to be Charged to Weld County Department of 4ZS 8 T •
Social Services $ [L]
Day Treatment Programs Only:
Direct Service House Per Client Per Month [M]
Monthly Direct Service Rate $ [N]
[A] This is an estimate of the total hours of direct, face-to-face service each
client will receive from the time he or she enters the program until completing
the program.
fa] This is an estimate of the number of clients who will be served during the period
from June 1, 2000, through May 31, 2001.
[D] This represents the average hourly salary and benefits that your organization
pays its direct service providers plus any costs which are directly attributable
to the face-to-face session with the client.
[F] This represents the salary and benefits of direct service, supervisory, and
clerical personnel which are not incurred in providing direct, face-to-face
service to the client, but can be allocated to this program for time spent on the
program for activities such as travel, phone conversations, "no-shows,"
discussions with involved parties, meeting preparation, and report completion.
[G) This represents the Agency Overhead costs, such as Rent, Utilities, Supplies,
Postage, Travel Reimbursement, Telephone Charges, Equipment, and Data Processing
which are not incurred in providing direct, face-to-face service to the client,
but can be allocated to this program for time spent on the program for activities
such as travel, phone conversations, "no-shows," discussions with involved
parties, meeting preparation, and report completion.
[H] This represents the Grand Total Costs directly attributable or allocable to this
program. It should be a reasonable assumption that if you decided to discontinue
this program, your agency would realize a reduction in costs approximately equal
to this amount.
[I] This represents the total amount of profit your firm expects to realize as a
result of operating this program. Any difference between Lines [H] and [J] must
be substantiated by an amount indicated on this line.
[L] This is the actual direct, face-to-face hourly service rate at which you will be
requesting payment for the services provided under the conditions of this Request
Page 32 of 33
NORTH AMERICAN Policy Number; From:
SPECIALTY INSURANCE COMPANY 70
650 Elm Street AFC 0000549-03 06/01/00
Manchester, NH 03101-2524 06/01/01
(800) 542-9200 12:01 A.M.Standard Tans at the
Address of the Insured assigned hers
Transaction: RENEWAL OF AFC 0000s .e
Named Insured and Mailing Address Agent
CHILD ADVOCACY RESOURCE 8 EDUCATION, INC.
DBA C A.R.E Agency Code: 30003-01
814 9'" STREET TALBOT/BOULDER INSURANCE ASSOCIATES, INC.
GREELEY, CO. 80632 1601 28TH STREET
BOULDER, CO. 80301
Business Description: Type of Business
jON-PROFIT ORGANIZATION Audit Period:
— — NON-PROFIT NONE
COMMON POLICY DECLARATIONS
In return for the payment of the premium, and subject to all the terms of this policy, we agree with you to provide the insurance as stated in this
policy. This policy consists of the following coverage parts for which a premium is indicated. This premium may be subject to adjustment.
Form No. Coverage Part Description
NAS-CP-DEC COMMERCIAL PROPERTY
S 409.00
NAS-IM-DEC COMMERCIAL INLAND MARINE S NOT COVERED
NAS-CR-DEC COMMERCIAL CRIME
S 100.00
NAS-GL-DEC COMMERCIAL GENERAL LIABILITY $ 1,892.00
NAS-CA-DEC1 COMMERCIAL AUTOMOBILE S 210.00
Fees S PaNpy Premium $ 2,611.00
;i 87(ee , ' c }css $
. ,� #r!a,�Sfe4f"P(1AIYl�itltl( rc > S iiiiTiP A pos`iYgE4 'iiclr s I $ 2,611.00
O FACULTATIVE
❑ AUDITABLE
Premium shown is payable: (If applicable) 2,611.00
At Inception 1st Anniversary 2nd Anniversary
Forms and Endorsements applicable,to ail Coverage Parts:
NAS-POL-001 (7-96) NAS-COM-DEC IL 0017 (11-98) IL 0003 IL 0021 (4-98)
IL 0169 (4-98) IL 0228 (4-98)
THESE DECLARATIONS ARE PART OF THE POLICY DECLARATIONS CONTAINING THE NAME OF THE INSURED AND THE POLICY PERIOD.
Countersigned at: This Day of >q���
BY: 6L/
(Authorized Signature)
Issuing Office: PUC Issued Date
NAS-00M-DEC /05/98)
Includes copyrighted material of ISO Commercial Risk Services,Inc., with its permission. Copyright,ISO Commercial Risk Services,Inc., 1983, 1984
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