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Home My WebLink About20013423 RESOLUTION RE: APPROVE AGREEMENT TO ADMINISTER GRANT FUNDS AND AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD COUNTY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement to Administer Grant Funds between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and United Way of Weld County, commencing November 15, 2001, and ending June 30, 2002, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement to Administer Grant Funds between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and United Way of Weld County be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 17th day of December, A.D., 2001, nunc pro tunc November 15, 2001. BOARD F COUNTY COMMISSIONERS WELDUNTY, COLORADO ATTEST: 1 �4 / �� 1 2?Lha � A aN • Weld County Clerk to t S,B.: . • c � ,86, 1 ,41/42�1�11 �Zil 464 Glenn Vaa , Pm Te BY: . Deputy Clerk to they �� WiI -�L / rk AP�RD D AS TO ORM: � Ckey c� v d E. Lon ``^ Y� Y �� , 11\e,\)- Count Atto nr e (A�) 2/- Robert. Masden Date of signature: // 2001-3423 Cd:AIL HL0028 ftirei• A Memorandum CTO: M.J. Geile, Chair Board of County Commissioners • FROM: Mark E. Wallace, MD, MPH, Director COLORADO Department of Public Health and Environment Ake, DATE: December 12, 2001 SUBJECT: Agreement with United Way of Weld County to Administer Grant Funds Enclosed for the Board review and approval is an agreement between United Way of Weld County and the Board of Weld County Commissioners on behalf of the Weld County Department of Public Health and Environment (WCDPHE) for renewal funding for the Child Health Plan Plus (CHP+)project. United Way has been awarded a grant to provide outreach to Weld County residents to inform and assist them in application for the CTIP+program. Under the provisions of this agreement, WCDPHE agrees to administer the program by providing a half-time staff person to serve as a Child Health Plan Plus Advocate. This person will provide CHP+ enrollment opportunities to support WCDPHE clients accessing our services. For these services, WCDPHE will receive an amount not to exceed $12,525 for the time period November 15, 2001 through June 30,2002. I recommend your approval of this agreement. Enclosure 2001-3423 AGREEMENT TO ADMINISTER GRANT FUNDS This Agreement is entered into by and between United Way of Weld County ("United Way") and the Board of Weld County Commissioners, on behalf of the Weld County Department of Public Health and Environment ("the Health Department"). BACKGROUND INFORMATION 1. United Way has been awarded a grant to provide outreach to Weld County residents to inform and assist them in application for the Child Health Plan Plus program("the Grant"). 2. Health Department has agreed to collaborate with United Way in providing the services pursuant to the Grant. 3. The parties wish to set forth their agreement in writing. NOW THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows: AGREEMENT 1. Recitals. The above set forth recitals are hereby incorporated into this Agreement. 2. Acceptance of Funds. United Way agrees to provide funds from the Grant in the amount of$ 12,525.00 to Health Department, and Health Department agrees to accept said funds to provide outreach to residents of Weld County and to assist them in application for the Child Health Plan Plus ("CHP+"). • 3. Term. The term of this Agreement is from November 15, 2001 through June 30, 2002. 4. Administration of Grant. The Health Department agrees to administer the Grant in compliance with the proposal submitted by United Way (which is attached hereto and incorporated herein as "Exhibit A"). Health Department shall provide a half-time staff person to serve as Child Health Plan Plus Advocate. The duties for the position shall include the duties delineated in the job description attached hereto and incorporated herein as "Exhibit B." The Child Health Plan Plus Advocate shall be employed by Health Department, and, shall therefore be a Weld County employee, subject to the responsibilities and benefits of the Weld County Employee Personnel Policy Handbook. Health Department shall abide by the "General Conditions for Child Health Plan Plus Marketing and Outreach 1 Assistance Awards," as more particularly set forth in "Exhibit C," attached hereto and incorporated herein. 5. Support From United Way. United Way agrees to do the following: 1. Support the Health Department, and the Collaborative Partners, Sunrise Health Center, Monfort Children's Clinic, and Salud Health Center. 2. Abide by the "General Conditions for Child Health Plan Plus Marketing and Outreach Assistance Awards." as set forth in Exhibit C. 3. Work with the CHP+Advocate to generate all necessary reports and documentation. 6. Use of Funds. The funds provided to Health Department by United Way pursuant to this Agreement (sometimes referred to as "Grant funds"), are restricted to the purpose specified in Exhibit A and are to be spent in accordance with the proposed budget as set forth in Exhibit A. Any part of the Grant funds not so used within the term of this Agreement must be returned to United Way within 30 days after the completion of the project or upon the expiration of the term of this Agreement. 7. Grant Accounting and Records. 1. Health Department agrees to maintain adequate accounting records and to obtain documentation for all Grant expenditures. 2. Health Department agrees to maintain records and accounts consistent with generally accepted accounting principles, and to provide for such fiscal control as is necessary to assure proper disbursing of, and accounting for, project Grant funds. 3. Health Department will make a good faith effort to provide information concerning accounts and documentation relating to the Grant project expenditures which will be adequate to permit an accurate and expeditious audit, should an audit be requested by the Grant funding source. Any audit requested may be conducted during regular business hours and upon 24 hours notice. 8. Changes in activities or expenses. Any significant change in project activities or expenses must receive prior written approval from United Way. These changes include, but are not limited to, changes in the project's scope, purpose or activities, changes in expenses of more than 20 percent of an approved budget category, and changes in the duration of the grant period. 2 9. Payment of Grant Funds. United Way shall pay the Grant funds as follows: Health Department shall present a statement of services to United Way as soon as practical after February 28, 2002, April 30, 2002, and June 30, 2002. Payments shall be made by United Way to Health Department within 30 days after receipt by United Way of the statement of services from Health Department. 10. Termination. In the event that the Health Department fails to meet the terms of this contract, United Way may terminate this Agreement upon thirty (30) business days written notice to the Health Department. Health Department may terminate this Agreement for any reason upon thirty (30) business days written notice to United Way. In the event that this Agreement is terminated prior to the end of the Agreement term, Health Department shall, within 30 days of the effective date of the termination, repay to United Way all unexpended Grant funds. Health Department shall provide to United Way a full and complete accounting of all receipts and disbursements of funds and expenditures incurred under this Agreement through the effective date of termination of this Agreement. 11. No Waiver of Governmental Immunities. Notwithstanding the provisions stated herein, nothing in this Agreement is intended as a waiver by Health Department of governmental immunity rights pursuant to state or federal law. 12. Budgeting. Nothing in this Agreement shall be construed to require Weld County to expend funds not previously budgeted. 13. Independent Parties. The parties to this Agreement intend that the relationship between them contemplated by this Agreement is that of independent entities working in mutual cooperation. No employee, agent, or servant of one party shall be or shall be deemed to be an employee, agent, or servant of another party to this Agreement. 14. Agreement not Assignable. This Agreement shall not be assignable to any third party. 15. Notices. Any notice provided for in this Agreement shall be in writing and shall be served by personal delivery or by certified mail, return receipt requested, postage prepaid, at the addresses set forth in this Agreement, until such time as written notice of a change is received from the party wishing to make a change of address. Any notice so mailed and any notice served by personal delivery shall be deemed delivered and effective upon receipt or upon attempted delivery. 3 United Way: Judy Kron United Way of Weld County P.O. Box 1944 Greeley, Colorado 80632 Health Department: Mark E. Wallace, M.D., M.P.H. Weld County Department of Public Health and Environment 1555 N. 17th Avenue Greeley, Colorado 80631 16. Entire Agreement--Modification. This Agreement contains the entire Agreement and understanding between the parties to this Agreement and supersedes any other agreements concerning the subject matter of this transaction, whether oral or written. No modification, amendment, novation, renewal, or other alteration of or to this Agreement shall be deemed valid or of any force or effect whatsoever, unless mutually agreed upon in writing by the undersigned parties. No breach of any term, provision, or clause of this Agreement shall be deemed waived or excused, unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented. Any consent by any party hereto, or waiver of, a breach by any other party, whether express or implied, shall not constitute a consent to, waiver of, or excuse for any other different or subsequent breach. 17. Provisions Severable. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable, this Agreement shall be construed and enforced without such a provision, to the extent this Agreement is then capable of execution within the original intent of the parties. 18. No Third Party Enforcement. It is expressly understood and agreed that enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties, and nothing contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity, other than the undersigned parties, receiving services or benefits under this Agreement, shall be deemed an incidental beneficiary only. 4 IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this I1a- day of It cunLLr , 2001. COUNTY OF WELD, STATE OF COLORADO BY AND THROUGH THE BOARD OF ATTEST: lattski ,��/J ► ,; ',� !� COUNTY COMMISSIONERS OF WELD COUNTY , ' ON BEHALF OF THE WELD COUNTY CLERK TO THE B.t' '•1 .4 i DEPARTMENT OF PUBLIC HEALTH 1„144 AND ENVIR MENT 4 Deputy Clerk to the Bo i%f UN /77 ittu By: M.J.Geile, Chair (/2/1712001) APPROVED: f\tr** 71(itekc Mark E. Wallace, M.D., M.P.H. UNITED WAY By: Julieanne Haefeli, C air By: J annine Truswell, Executive Director 5 Hello