HomeMy WebLinkAbout20013483.tiff RESOLUTION
RE: APPROVE TASK ORDER RENEWAL LETTER FOR IMMUNIZATION PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order Renewal Letter for the
Immunization Program between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Weld County Department of
Public Health and Environment, and the Colorado Department of Public Health and
Environment, commencing January 1, 2002, and ending December 31, 2002, with further terms
and conditions being as stated in said task order renewal letter, and
WHEREAS, after review, the Board deems it advisable to approve said task order
renewal letter, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Task Order Renewal Letter for the Immunization Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order renewal letter.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of December, A.D., 2001.
BOARD OF OUNTY COMMISSIONERS
I. "" WELD CO NTY, COLORADO
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f /,t�� Glenn Val
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..-.. Clerk to the Board -41( "'e
William H. Jerke
AP D S ORM: EXCUSED
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County Attor ey
Robert D. asden
Date of signature: f t a
2001-3483
HL0029
riTh Memorandum
41,
TO: M.J. Geile, Chair
111 Ill O Board of County Commissioners
• FROM: Mark E. Wallace, MD, MPH, Director
COLORADO Department of Public Health and
Environment Ct�J, A
DATE: December 20, 2001
SUBJECT: Task Order Renewal Letter for the
Immunization Program
Enclosed for the Board review and approval is a Task Order Renewal Letter between the
Colorado Department of Public Health and Environment (CDPHE) and Weld County for the
Immunization Program.
Under the provisions of this task order, Weld County will receive an amount not to exceed
$30,038 to provide community education regarding the rules of the Colorado Board of Health
pertaining to the immunization of students attending school and rules pertaining to the infant
immunization program. WCDPHE will also conduct reminder/recall activities, will collaborate
with the State's Supplemental Nutrition Program (WIC), will serve as a resource for the Weld
County Immunization Coalition, and will provide walk-in immunization clinics each month
for persons of all ages. The time period of this task order is from January 1, 2002 through
December 31, 2002.
I recommend your approval of this renewal letter.
Enclosure
2001-3483
•
t,
STATE OF COLORADO
Bill Owens,Governor :oe•cOzo
Jane E.Norton,Executive Director 4
Dedicated to protecting and improving the health and environment of the people of Colorado * `-,
4300 Cherry Creek Dr.S. Laboratory and Radiation Services Division •-9
Denver,Colorado 80246-1530 8100 Lowry Blvd. *ta76.r`
Phone(303)692-2000 Denver,Colorado 80230-6928 Colorado Department
TDD Line(303)691-7700 (303)692-3090
Located in Glendale,Colorado of Public Health
httpi/www.cdphe.state.co.us and Environment
December 7,2001 Task Order Renewal Letter
Immunization Program
State Fiscal Year 2002-03, Task Order Renewal Letter Number 0l,
Task Order Renewal Letter Contract Routing Number
sk 02-00827
O0C8ntract Routing Number 01-01014)
(Master Contract Contract Routing Number 00-00008)
This Task Order Renewal Letter is issued pursuant to paragraph C4 of the Task Order with contract routing number 01-
01014 and contract encumbrance number PO FAA IMM0101014 hereinafter referred to as the"Original Task Order"(a
copy of which is attached hereto and by this reference incorporated herein and made a part hereof)between the State of
Colorado,Department of Public Health and Environment and Board of County Commissioners of Weld County for
the renewal term from January 1,2002 through December 31,2002 the parties agree that the maximum amount payable by
the State for the eligible services referenced in paragraph B1 through B6 of the Original Task Order is increased by
THIRTY THOUSAND THIRTY-EIGHT DOLLARS ($30,038.00)for a new total financial obligation of the State of
FIFTY-SIX THOUSAND TWO HUNDRED DOLLARS,($56,200.00). The work plan,which is attached hereto as
"Attachment 1",and the budget,which is attached hereto as"Attachment 2",are incorporated herein by this reference and
made a part hereof The first sentence in paragraph Cl of the Original Task Order is hereby modified accordingly. All other
terms and conditions of the Original Task Order are hereby reaffirmed. This amendment to the Original Task Order is
intended to be effective as of January 1,2002. However,in no event shall this amendment be deemed valid until it shall
have been approved by the State Controller or such assistant as he may designate.
Please sign,date,and return all 5 originals of this Task Order Renewal Letter by December 26,2001 to the attention of:
Peggy Becker,Colorado Department of Public Health and Environment,4300 Cherry Creek Drive South,Denver,
Colorado 80246-1530,Mail Code: PSD-HCP-A4. One original of this Task Order Renewal Letter will be returned to you
when fully approved.
Board of County Commissioners of Weld County STATE OF COLORADO
(political subdivision of the st to of Colorado) Bill Owens,Governor
By: /e/✓ By: _.,•►�:_.���
Name: M. , Celle For the xecutiv s ector
Title: Chair (12/26/01) DEPARTMENT S F r UBLIC HEALTH
FEIN: 84-6000813 AND ENVIRO NT
WELD COUNTY DEPARTMENT OF
APPROVALS: P H ALT,H yPIQ NVorNMEI�J'
FOR THE STATE CONTROLLER: PROGRAM: BY: �Il �J(1 C1�%
Arthur L Barnhart ar E. lac , MD, MPH•Director
By: /ti By:
I/3l/oz—
1:\HCPCommon\CONTRACTS\IMMUNIZATIONTY 02\Weld HD TO Renewal L.etter.doc
0200/-36183
Attachment 1
Work Plan for January 2002 through December 2002
Immunization Program
Task Order Renewal Letter Number 01
Task Order Renewal Letter Contract Routing Number 02-00827
Task Order Contract Routing Number 01-01014
Master Contract Contract Routing Number 00-00008
1. The contractor shall comply with,and provide community educational offerings regarding, "Rules Of The
Colorado Board of Health Pertaining To The Infant Immunization Program and The Immunization of
Students Attending School", 6 Code of Colorado Regulations 1009-2.
2. The Contractor shall participate in client reminder/recall activities such as telephone calls,letters,
postcards,or a computerized registry. For each reporting period the Contractor shall describe the type of
reminder/recall used in their agency. The contractor shall also report the number of children who are
vaccinated as a result of their reminder/recall system. If the Contractor does not practice reminder/recall
they shall assess their capacity to do so and identify the barriers which prevent reminder/recall.
3. The Contractor shall expand client access to immunization services by engaging in any one(1)of the
following activities:
A. Provide expanded clinic hours at a minimum of one(1)of the Contractor's clinics to permit clients
to obtain necessary immunizations during at least one(1)evening or on one(1)weekend at least
once a month and/or;
B. Provide"express lane"and"drop in"service to approximately twenty percent(20%)of its clients
at each of its clinics and/or;
C. Collaborate with one or more other agencies in their community to:
• Provide immunization services at sites other then the Contractor's site and/or;
• Ensure that immunization histories are assessed and that children are referred for
immunization services and/or;
• Distribute educational materials about immunizations and locally available immunization
services.
4. The Contractor may collaborate with one or more community agencies to develop,direct or actively
participate in a community based approach to addressing local immunization issues. Participation in any of
these activities must be supported by relevant data and support immunization"best practices".
5. The Contractor shall collaborate with the State's Supplemental Nutrition Program-Women,Infants,and
Children(WIC)and/or the Colorado Department of Human Services Supplemental Food Program(CSFP)
to:
A. Make sure immunizations are available on-site,and/or;
Page 1 of 2
J:\HCPCommon\CONTRACTS\IMMUNIZATION\FY 02\Weld HD TO Scope of Work for 2002.doc
B. Ensure that immunization histories are assessed and that children are referred for immunization
services,and/or;
C. Distribute educational materials about immunizations and locally available immunization services.
6. The Contractor shall submit two(2)narrative progress reports to the State. Each program narrative
progress report is due within fifteen(15)calendar days of the end of the period for which the program
narrative progress report is submitted. The program narrative progress reports shall document the
Contractor's progress towards completion of the activities listed above. The Contractor's June and
December billings shall not be reimbursed by the State until the requisite program narrative progress report
is submitted to the State by the Contractor. Program narrative progress reports are due by the following
dates:
Progress Period Due Date
January 1-June 30,2002 July 15,2002
July 1-December 31,2002 January 15,2003
The Contractor shall submit its program narrative reports to:
Immunization Director
Colorado Department of Public Health and Environment
Mail Code:PSD-IMM-A4
4300 Cherry Creek Drive South
Denver,Colorado 80246-1530
Page 2 of 2
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Attachment 2
•
APPLICANT: Weld County Department of Public Health and Environment
PROJECT: Immunization Program
FOR THE PERIOD: January 1, 2002 through December 31,2002
Funded
by
CDPHE
1/12 payable monthly for January through December $30,038
(June's payment contingent upon receipt of the narrative progress report
and December's payment contingent upon receipt of the narrative progress
report and the "Yearly Contract Reimbursement Statement")
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