HomeMy WebLinkAbout800861.tiff RESOLUTION
RE: APPROVAL OF CONTRACT BETWEEN THE WELD COUNTY DEPARTMENT OF
SOCIAL SERVICES AND THE BOULDER WELD DEPARTMENT OF COMPUTER
SERVICES AND AUTHORIZATION FOR THE CHAIRMAN TO SIGN THE SAME.
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, a contract between the Weld County Department of
Social Services and the Boulder Weld Department of Computer
Services has been presented to the Board of County Commissioners
for approval, and
WHEREAS, said contract concerns the providing of profes-
sional computer consulting, statistical analysis, programming,
computer processing and keypunching services, and
WHEREAS, the term of said contract shall be from January 1,
1981 through December 31, 1981, and
WHEREAS, the Board of County Commissioners has . studied said
contract and deems it advisable to approve the same.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado that the contract between
the Weld County Department of Social Services and the Boulder
Weld Department of Computer Services be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board of County Commissioners
that the Chairman of the Board be, and hereby is, authorized to
sign the same.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 3rd day of
December, A.D. , 1980.
‘111O2:a Lbw' f -: ,-L fires BOARD OF COUNTY COMMISSIONERS
ATTEST: WELD COUNTY, COLORADO
Weld County Clerk and Recorder /�i
aard C2@rk to the Boar'' - C. W. K fyrb �, Chlairman
BY: !/ lC I 1± (' k . Rbs
Deputy Countrerk Leonard L. Roe, Pro-Tem
/
--` APPROOD AS RM. �RGFNT
)(�J Norman Carlson
County
Lyd' Dunbar
it t ABSENT
(� I June K. Steinmark
c./ (' 800861
DATE PRESENTED: DECEMBER 3, 1980
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AGREEMENT
AGREEMENT made this ;SO7 day of�Q,(f2 , and
between Boulder Weld Department of Computer Services ,hereinafter
referred to as "Contractor" whose address is 915-10 Street, Greeley, Colorado
and the Weld County DEPARTMENT OF SOCIAL-SERVICES, hereinafter•
referred to as"County" whose address is 315 North ll Avenue. Greeley. $lorado
N0W_THEREFORE IT IS AGREED as follows:
1. , Contractor will provide professional computer consulting, statistical
analysis, programming, computer processing and keypunching services as required
by the County, and as described in Exhibit ,B, within the allocated budget and .,
consistent with the hourly rate structure established between Contractor, and
County, and in accordance with applicable rules and regulations of the Colorado_
State Department of Social Services. s -,
2. The responsibility and control for the operation of the programs on
any of its processes will be retained within the jurisdiction of the County,
including the receipt, storage, use and availability of the agency's data.
3. Title to all source data and materials furnished by the County, together
with all plans, system analysis and design specifications and drawings, completed
programs except proprietory programs and documentation thereof, reports and
listings, all punched--cards and all other items pertaining to the work and
services to be performed under and pursuant to this agreement,. including any
copyright, shall become and/or remain with the County upon completion. The
County shall have access to and the right to make copies of the above mentioned
items.
4. The County shall have the authority to participate in the planning,
installation, operation and future development of the automatic data processing
services as the system relates to County processes.
5: ' County Schedules: County will provide Contractor with production due
date schedules not later than five days prior to the end of the month prior to
the month of initial implementation. This will establish a regular production
schedule. Changes to the normal production schedule will be provided to Contractor
forty-eight (48) hours prior to the required change. One time or "As Required"
• job runs will be submitted within five (5) days of the required completion date.
Contractor will provide output reports and automated data processes in accordance
with schedules provided by County.
6. All material and information provided to contractor by the county,
whether verbal, written, on magnetic tape, cards or other media, shall be _
regarded as confidential and all necessary steps shall be taken by the Contractor
to safeguard the confidentiality of such material and information in conformance
with federal, state and county laws and regulations.
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7. In accordance ith the rates and utilizationcy system ,set forth ins
exhibits A and B, hereto attached, County, agrees to pay consulting, programming,
data creation, and operating fees of $38,000.00 payable at the rate of
as billedper month, "for the calendar year 1981 unless both parties mutually
agree to increase the scope of services at a negotiated price.
8. Contractor shall insure that cost records will be maintained for all
expenditures for ADP equipment andsoftware/persontiel, and :ADP •services, and
available for review by federal auditors, state auditors, and other appropriate
government.agencies. '-Cost records must provide a close audit trail, indicate the
applicable program charged. Recordssubstantiatin8 costs will consist of approved
'daily time records, daily machine time logs, payrolls, paid invoices, lease
agreement, bid notices and inventory records.
9. The persons enumerated in the Contra ctor's quotations attached hereto
as Exhibit "A" and incorporated by reference herein, are considered to be essential
to contract performance. Prior to diverting any of the enumerated individuals
to other programs, the Contractor shall notify the County.
10. . All parties to this Agreement and all parties who provide services
hereunder shall abide by all provisions of Titles VI and VII of the federal
Civil Rights Act of 1964.
11. Prior to signing this contract, Contractor shall indicate that he has
the necessary financial capacity, working capital and other resources to perform
the contract without assistance from any outside source and if not, indicate
the amount required and the anticipated source. The Contractor agrees to
secure and deliver to the County for approval a performance bond equal in amount
to the total contracted price.
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12. The provisions of this Agreement shall be bindin i 31 1981 parties as
of January 1, 1981 , and shall continue until e
Thereafter this Agreement shall continue in full force and effect unless
terminated by either party on ninety (90) days ' written notice or, if terminated
due to the failure of the federal and state agencies to reimburse the County
Department of Social Services for at least eighty percent (80x) of the cost of
these services then only thirty CO) days ' notice shall be required.
13. This Agreement contains the entire understanding between the parties,
and no prior, contemporaneous or subsequent modifications or .amendments hereto
shall be of any force of effect whatsoever unless mutually agreed to by the
parties and embodied in writing.
14. In the event revisions in policy or programming operations require
changes in Social Services processing, Contractor agrees to promptly and adequately
implement the same. If such changes require additional services, monetary
adjustments to the contract will be agreed on as required and in accordance
with applicable regulations.
15. Neither the Contractor nor its subcontractor's agents or employees will
be considered employees of the State of Colorado or the County for any purpose,
but instead will be deemed independent contractors for all purposes and entitled -
to no benefits normally accruing to state employees, other than as specified
herein. The Contractor shall save and hold harmless and indemnify County,
State and Federal departments against any and all liability claims, and costs of
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whatsoever kind and nature for injury or to death of any person or persons and
for loss or damage to any property occurring in connection with or in any way
incident to or arising out of the occupancy, use, service, operation or per-
formance of work under -the terms of this contract, resulting in whole or in
part from the negligent acts or omissions of Contractor, and any sub-contractor,
or any employee, agent or representative of Contractor or sub-contractor.
16. Advance approval in writing, shall be obtained for any travel for
which reimbursement is to be requested from the Social Services Department. Where
authorized, travel will be reimbursed at the same rate as for state employees.
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17. Since this Agreement consists of personal services no duties of the
Contractor will be assigned in any event, and will not be sub-contracted without
the express written permission of the County.
18. Payments made pursuant to the purposes of this Agreement shall be made
from County Social Services Account No. 450.10.
19. This Agreement is executed under and will be governed by all
applicable federal laws and regulations and the applicable laws of the State-of
Colorado.
IN WITNESS WHEREOF, the parties h executed this reement. 4�y� /
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(�!{ * tall oUNTY SOCIAL
Br
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SERVICES DEPARTMENT
Bldr/Weld Department of Computer Services !!!!!!//////
CONTRACTOR Chairman, County Board of Social Services
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BY: /�9 iSC,,"��0 ^ """" 'Z BOARD OF COUNTY, COMMISSIONERS
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Robert H. Rhinesmith, Director BY: ,�/ / /a/3/;o
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EXHIBIT A
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Contractor agrees to provide the following:
Equipment Inventory
Computer Type, mfg. name and No.
IBM 4341
Peripherals -
Hourly Usage Rate (including operators, etc.) 98.18
No. of Hrs./year 69.2
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TOTAL COMPUTER COST $6794
Personnel NO. TOTAL HOURS HOURLY RATE
Consultants 1 118 27.16
Analysts 155 18.06
Programmers 114 1 .28
TOTAL PERSONNEL COST $10.766
Keypunching
Hourly Rate (including personnel) 12.110
No. of hours/year 196.8
TOTAL KEYPUNCH COST $2,410
It is understood that the above distribution of projected cost is an estimate
only, and that Contractor will make such reasonable and prudent distribution Df
these components as shall be to the greatest advantage of the County, its aims
and needs.
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EXHIBIT B
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It is hereby agreed that the personnel and hardware listed in Exhibit A will be
utilized as follows: •
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Sys tern Description_ psyr l gystemit, (OAP. AND. AB. AFDC. CW. DC)
FTE in Manhours 316
Computer Hours . 35.9
Keypunch Hours 94.8
-TOTAL HOURS FUR SYSTEM 446.7
System Descriptions, ►ese►ntnts Receivable
235
FTE in Manhours 235- _ _
Computer Hours 26'8 -- -- -
Keypunch Hours 97.2
TOTAL HOURS FOR SYSTEM 1.59A
(NOTE: EACH SYSTEM SHOULD ANNOTATED AS ABOVE) .
EXHIBIT B
F
It is hereby agreed that the personnel and hardware listed in Exhibit A will be
utilized as follows:
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System Description A0 Money na
FTE in Manhours 56
Computer Hours 6-5 •
Keypunch Hours LB
TOTAL HOURS FOR SYSTEM 67.30
System Descriptions -
FTE in Manhours
Computer Hours
Keypunch Hours
TOTAL HOURS FOR SYSTEM
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(NOTE: EACH SYSTEM SHOULD ANNOTATED AS ABOVE) .
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l.:
COLORADO STATE DEPARTMENT O DCIAL SERVICES
INVENTORY OF DATA PR,UCESSINC EQUIPMENT AND ACTIVITIES
Prepared by$ou1derWeld' Comnuter Dent. for Weld County Date Oct. 17, 1980
14. If County Department owns or leases equipment and operates with Departmental Staff,
complete this section using projected costs for next year.
INFER ONE ANNUAL ANNUAL NO.H or . HOURLY 1 O Al
- - OF
OVN LEA" LO UIP-F OPERATORS USEDs RATE C�-
EO
DESCRIPTION * SED MENr
Computer
Make
Model
Peripherals:
Tape Drives
Disc Drives — -
Readers
Printers
Other
EAM Equipment:
Card Sorters
Collators
Tabulating Machine _
Other l
Keypunching: — - _ I
No. of Machines
Personnel: <
Type No. —
Administrative . -. _ ..._ _ _ _ --- _
Consultants . _ 1 _
Analysts
Programmers
TOTAL COST
* Give original cost and date of purchase. Annual usage allowance cannot exceed 20t of purc
price up to a maximum of five years .
Date of
Item Purchase Original Cc
II• COMPLETE THIS SECTION IF:
Q Data processing is furnished by private contractor
jJ County operated service bureau
(Complete this section and attach a copy of the contract for the next year) .
Describe Services Provided
Payroll Systems and new develonment $38,000.0(
Total Annual Fee
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• COICADO STATE DEPARTMENT OF SOCIA ^ERVICESs f- •"....o
INVENTORY OF DATA PROCESSING EQUIPMENT AND ACTIVITIES '
III. Detail of Costs by Systems '
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FTE CONPvi- KEY TOTAL
A. APPLICABLE TO OPERATIONAL SYSTEM IN ER PUNCH HOURS COST
MAN HOURS HOURS
(Describe each system) aouRs
%
Payroll Systems (OAP, AND, AB,AFDC,CW_,DC) • • 3i6 , 35.9 9k.8 h46.7 1ohoo.
Accounts Receivable 235 26.8 97.2 359.0 8000•
No Money 56 a• — 4.8 67.3 1600.
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TOTAL OPERATIONS + I $20,000..
B. APPLICABLE TO DEVELOPMENT (Describe system and
give date 5390(A) was approved)
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Automated Administrative Support System 1968 * 0 968 $18,000.
TOTAL DEVELOPMENT 968 * 6 968 il8.000.
Total Cost (same as totals on page 1) 330,000.
*Hardware Costss$5263 -
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