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HomeMy WebLinkAbout20011960.tiff RESOLUTION RE: APPROVE COLORADO WORKS AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - ISLAND GROVE REGIONAL TREATMENT CENTER WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Colorado Works Agreement for Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and the Island Grove Regional Treatment Center, commencing July 1, 2001, and ending June 30, 2002, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the Colorado Works Agreement for Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and the Island Grove Regional Treatment Center be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 23rd day of July, A.D., 2001, nunc pro tunc July 1, 2001. BOARD OF OUNTY COMMISSIONERS WELD CO TY, COLORADO ATTEST: atek,i �'�� , f ;Za %te�'tr Weld County Clerk to t .te ;, % ;,• � � ���`— �,_ Glenn Vaa ro- em BY: 1' .• �•. «,._a Deputy Clerk to the B EX SED DATE OF SIGNING (AYE) Wil m ,' Jerke cvJl APPROVE AS TO! c� David E. Long a ''7 /c- ounty Attoy EXCUSED Robert D. Masden Date of signature: /a Date of full execution: 2001-1960 SS0028 iii , . `: DEPARTMENT OF SOCIAL SERVICES PO BOX A mil GREELEY,CO 80632 O ?. WEBSITE:www.co.weld.co.us Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 MEMORANDUM COLORADO TO: M.J. Geile, Chair Date: July 16, 2001 Board of County Commissioners FR: Judy A. Griego, Director, Social Services tdl,t, CtC, RE: Colorado Works Agreement for Services tween the Weld County Department of Social Services and Island Grove Regional Treatment Center Enclosed for Board approval is Colorado Works Agreement for Services between the Weld County Department of Social Services and Island Grove Regional Treatment Center. The major provisions of the Agreement are as follows: 1. The term of the Agreement is July 1, 2001, through June 30, 2002. 2. The source of funding is Colorado Works or Temporary Assistance for Needy Families (TANF). 3. The Weld County Department of Social Services agrees to reimburse Island Grove up to a maximum of$15,000 as follows: A. Screening and Assessment. The screening and assessment schedule includes: Screenings Assessments Rate per Month Up to 50 per month 2* $700.00 51 to 75 per month 3* $975.00 76 to 100 5* $1300.00 * Additional assessments at$150.00 each. B. Therapy Options. Treatment services will be provided at the rates indicated in the Agreement and are the same rates listed under the Child Welfare Core Services Program. If you have any questions, please telephone me at extension 6510. 2001-1960 Contract Number: TANF-00-0001 COLORADO WORKS AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND ISLAND GROVE REGIONAL TREATMENT CENTER This Agreement, made and entered into the day of July, 2001, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Social Services, hereinafter referred to as "Social Services," and Island Grove Regional Treatment Center, referred to as "Island Grove". WITNESSETH WHEREAS,required approval, clearance, and coordination have been accomplished from and with appropriate agencies; and WHEREAS, Social Services and Island Grove desire to enter into an agreement to provide assistance to TANF families by offering alcohol and drug screening, assessments, and therapy to those in need. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1. Term This Agreement shall become effective on July 1, 2001, upon proper execution of this Agreement and shall expire June 30, 2002. 2. Scope of Services Services shall be provided by Island Grove to any person(s) eligible for Temporary Assistance to Needy Families in compliance with Exhibit A"Scope of Services", a copy of which is attached by reference. 3. Payment a. Payment shall be made on the basis of Exhibit B, "Payment Schedule," copies of which are attached and incorporated by reference. "Payment Schedule" shall establish the maximum reimbursement per month which will be paid from Temporary Assistance to Needy Families funds during the duration of this Agreement. Page 1 of 6 Contract Number: TANF-00-0001 b. Island Grove shall submit an itemized monthly bill to Social Services for all costs incurred and services provided pursuant to Exhibit A of this Agreement in accordance with criteria established by Social Services. The Contractor shall submit all itemized monthly billings to Social Services no later than the twentieth (20) day of the month following the month the cost was incurred. Failure to submit monthly billings in accordance with the terms of this agreement may result in Island Grove's forfeiture of all rights to be reimbursed for such expenses. In the event of a forfeiture of reimbursement, Island Grove may appeal such circumstance to the Director of Social Services. The decision of the Director of Social Services shall be final. c. Payments of costs incurred pursuant to this Agreement is expressly contingent upon the availability of Temporary Assistance to Needy Families funds. d. Social Services shall not be billed for, and reimbursement shall not be made for time involved in activities outside of those defined in Exhibit A. Work performed prior to the execution of this Contract shall not be reimbursed or considered part of this Agreement. 4. Payment Method Unless otherwise provided in the Scope of Services and Payment Schedule: a. Island Grove shall provide proper monthly invoices and verification of services performed for costs incurred in the performance of the agreement. b. Social Services may withhold any payment if Island Grove has failed to comply with the Financial Management Requirements, program objectives, contractual terms, or reporting requirements. In the event of a forfeiture of reimbursements, Island Grove may appeal such circumstance to the Director of Social Services. The decision of the Director of Social Services shall be final. 5. Assurances Island Grove shall abide by all assurances as set forth in the attached Exhibit C, which is attached hereto and incorporated herein by reference. Page 2 of 6 Contract Number: TANF-00-0001 6. Compliance with Applicable Laws At all times during the performance of this contract, Island Grove shall strictly adhere to all applicable federal and state laws, orders, and all applicable standards, regulations, interpretations or guidelines issued pursuant thereto. This includes the protection of the confidentiality of all applicant/recipient records, papers, documents, tapes and any other materials that have been or may hereafter be established which relate to the Contract. Island Grove acknowledges that the following laws are included: Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d—1 et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq.;and - Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and its implementing regulations, 45 C.F.R. Part 84; and - the Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq. and its implementation regulations, 45 C.F.R. Part 91; and - Title VII of the Civil Rights Act of 1964; and - the Age Discrimination in Employment Act of 1967; and - the Equal Pay Act of 1963; and - the Education Amendments of 1972; and - Immigration Reform and Control Act of 1986, P.L. 99-603; - 42 C.F.R. Part 2 and all regulations applicable to these laws prohibiting discrimination because of race, color, national origin, and, sex, religion and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions, covered under Section 504 of the Rehabilitation Act of 1973, as amended, cited above. Included is 45 C.F.R. Part 74 Appendix G 9, which requires that affirmative steps be taken to assure that small and minority businesses are utilized, when possible, as sources of supplies, equipment, construction and services. This assurance is given in consideration of and for the purpose of obtaining any and all federal and/or state financial assistance. Any person who feels that s/he has been discriminated against has the right to file a complaint either with the Colorado Department of Human Services or with the U.S. Department of Health and Human Services, Office for Civil Rights. 7. Certifications Island Grove certifies that, at the time of entering into this Contract, it has currently in effect all necessary licenses, approvals, insurance, etc. required to properly provide the services and/or supplies covered by this contract. Page 3 of 6 Contract Number: TANF-00-000 1 8. Monitoring and Evaluation Island Grove and Social Services agree that monitoring and evaluation of the performance of this Agreement shall be conducted by Island Grove and Social Services. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners and Island Grove. Island Grove shall permit Social Services, and any other duly authorized agent to governmental agency, to monitor all activities conducted by the contractor pursuant to the terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary or appropriate, such program data, special analyses, on-site checking, formal audit examinations, or any other reasonable procedures. All such monitoring shall be performed in a manner that will not unduly interfere with agreement work. 9. Modification of Agreement All modifications to this agreement shall be in writing and signed by both parties. 10. Remedies The Director of Social Services or designee may exercise the following remedial actions should s/he find Island Grove substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by Island Grove. These remedial actions are as follows: a. Withhold payment of Island Grove until the necessary services or corrections in performance are satisfactorily completed; b. Deny payment or recover reimbursement for those services or deliverables which have not been performed and which due to circumstances caused by Island Grove cannot be performed or if performed would be of no value to the Social Services. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to Social Services; c. Incorrect payment to Island Groves due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between Social Services and Island Grove, or by Social Services as a debt due to Social Services or otherwise as provided by law. Page 4 of 6 Contract Number: TANF-00-0001 11. Representatives For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s): For Social Services: Richard Rowe Public Assistance Administrator Name Title For Island Grove: B.J. Dean Executive Director, Island Grove Name Title 12. Notice All notices required to be given by the parties hereunder shall be given by certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s) or address to whom such notices shall be sent: To: Social Services To: Island Grove Judy A. Griego, Director B.J. Dean, Director P.O. Box A 1140 M Street Greeley, CO 80632 Greeley, CO 80631 13. Litigation Island Grove shall promptly notify Social Services in the event that Island Grove learns of any actual litigation in which it is a party defendant in a case which involves services provided under this Agreement. Island Grove, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any federal or state court or administrative agency, shall deliver copies of such document(s) to the Social Services Director. The term "litigation"includes an assignment for the benefit of creditors, and filings in bankruptcy, reorganization and/or foreclosure. Page 5 of 6 Contract Number: TANF-00-0001 14. Termination This Agreement may be terminated at any time by either party given thirty (30) days written notice and is subject to the availability of funding. 15. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as stated in Paragraph 9 herein. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first abov- .tten. ATTEST: WELD COUNTY � BOARD OF COUNTY CLERK TO THE B 1j ' 1� s;2`� � COMMISSIONS WELD Ila,'f, �0 1/49 ' COUNTY, CO RADO By: / ;-)C- ;!a�._ .,w By: Deputy Clerk °U NI-� M. . Geile, Chair (07/x3 ED AS FORM: ISLAND GROVE REGIONAL TREATMENT CENTER, INC. BY Co ty Att ey B.J. De Executive Director WELD COUNTY DEPARTMENT OF SOCIAL SERVICES By: �C rest Page 6 of 6 Contract Number: TANF-00-0001 EXHIBIT A SCOPE OF SERVICES: • Screening &Scoring of Substance Abuse Subtle Screening Inventory—3 (SASSI—3)for TANF applicants • Alcohol and Drug Differential Assessment for TANF applicants • Detoxification, Outpatient, and Residential Alcohol\Drug Treatment Options for TANF recipients Clients referred to treatment must meet ASAM eligibility requirements for that level of care. Social Services' TANF Program will approve designated referrals and provide Island Grove with a referral authorization. REIMBURSEMENT: A. Screening and assessment will be provided to Temporary Assistance to Needy Families applicants or recipients as referred and identified by the Department of Social Services. Payment will be a based on the following schedule: Screenings *Assessments Rate per Month Up to 50 per month 2 $700.00 51 to 75 per month 3 $975.00 76 to 100 5 $1300.00 • If the number of Assessments performed each month exceeds the indicated amount per these rate groups then each additional assessment will be billed at$150.00 each. B. Therapy options will be provided to TANF recipients as referred and identified by the Department of Social Services. See attached fee schedule (Attachment A)for treatment services if approved. MONTHLY BILLINGS: Island Grove will mail monthly billings no later than the 20th day of each month for services rendered the month before to: Richard Rowe Weld County Department of Social Services 315 N. 11th Ave. Greeley, CO 80631 Payment in full for services rendered is due within thirty(30) days of the billing date. Attachment A ISLAND GROVE REGIONAL TREATMENT CENTER, INC. Fee Schedule Assessments Alcohol and Drug Differential Assessment $150.00 (includes baseline Urinalysis Test) Co-Occurring Alcohol and Drug with Domestic Violence $150.00 Vocational Assessment $175.00 Treatment Options Co-Occurring Alcohol and Drug with Domestic Violence Group Therapy $ 30.00/session Co-Pay/Sliding Fee Family Therapy $ 80.00/session Co-Pay/Sliding Fee Intensive Family Therapy $ 90.00/session Co-Pay/Sliding Fee Individual Counseling $ 60.00/session Co-Pay/Sliding Fee Biofeedback $ 60.00/session Co-Pay/Sliding Fee Substance Abuse Group Therapy $ 30.00/session Co-Pay/Sliding Fee Adult Intensive Outpatient Group $ 50.00/session Co-Pay/Sliding Fee Women's Services Differential Assessment $150.00 Individual Counseling $ 60.00/session Co-Pay/Sliding Fee Group Counseling $ 30.00/session Co-Pay/Sliding Fee Health Education Services $ 15.00/session Page 1 of 3 Special Connections - Treatment for pregnant women and postpartum women (Medicaid reimbursement eligible) • If on Medicaid, Island Grove will bill Medicaid directly. • If not on Medicaid, fees are as stated above in Women's Services Youth Services Adolescent Detox $185.00 per/day Adolescent 'OP (FastTriack) $ 50.00/session Adolescent Residential Support Services 'OP $115.00/day Assessment $150.00 Family Counseling $ 80.00/session Co-Pay/Sliding Fee Individual Counseling $ 60.00/session Outpatient Group Counseling $ 30.00/session Miscellaneous Services Case Aide/Case Management Services $ 35.00/hour Expert Testimony $150.00/day or any part of a day Case Consultation $ 40.00/hour (Interdisciplinary Assessment Process) On-Site Staff Services $ 55.00/hour Enhanced Services (negotiated on a case by case basis) Residential Services Adult Residential Services (Island Grove) $115.00/day Co-Pay/Sliding Fee Out-of-Area Adolescent and Adult Residential Services (negotiated on individual basis) Methadone (negotiated on individual basis) Page 2 of 3 Other Services Breathalyser Testing $ 2.00/test Urinalysis Testing (7-Panel) $ 25.00/test (3-Panel) $ 15.00/test THC only $ 10.00/test Monitored Antabuse $ 2.00/monitor (If client is not currently enrolled in weekly counseling program(s) of Island Grove Center) Patch Monitoring $ 40.00/patch Page 3 of 3 Contract Number: TANF-00-0001 EXHIBIT B PAYMENT SCHEDULE 1. Funding and Method of Payment Social Services agrees to reimburse to Island Grove in consideration for the work and Services performed, a total amount not to exceed Fifteen Thousand dollars ($15,000.00) as outlined in Exhibit A. Expenses incurred by Island Grove, in association with said project prior to the term of this agreement, are not eligible Social Services expenditures and shall not be reimbursed by Social Services. Payment pursuant to this Contract, whether in whole or in part, is subject to and contingent upon the continuing availability of Temporary Assistance to Needy Families funds for the purposes hereof. In the event that said funds, or any part thereof,become unavailable as determined by Social Services, Social Services may immediately terminate this Contract or amend it accordingly. 2. Submittal of Voucher$ Island Grove shall prepare and submit monthly the itemized voucher and certify that the services authorized were provided on the date indicated and the charges made were pursuant to the terms and conditions of Exhibit A. Page 1 of 1 Contract Number: TANF-00-0001 EXHIBIT C ASSURANCES 1. Island Grove agrees it is an independent contractor and that its officers and employees do not become employees of Weld County, nor are they entitled to any employee benefits as Weld County employees, as the result of the execution of this Agreement. 2. Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of Island Grove or its employees, volunteers, or agents while performing duties as described in this Agreement. Island Grove shall indemnify, defend, and hold harmless Weld County, the Board of County Commissioners of Weld County, its employees, volunteers, and agents. Island Grove shall provide adequate liability and worker's compensation insurance for all its employees, volunteers, and agents engaged in the performance of the Agreement upon request, Island Grove shall provide Social Services with the acceptable evidence that such coverage is in effect. 3. No portion of this Contract shall be deemed to constitute a waiver of any immunities the parties or their officers or employees may possess, nor shall any portion of this Agreement be deemed to have treated a duty of care with respect to any persons not a party of this Agreement. 4. No portion of this Contract shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year. 5. If any section, subsections, paragraph, sentence, clause, or phrase of this Contract is for any reason held or decided to be unconstitutional, such decision shall not effect the validity of the remaining portions. The parties hereto declare that they would have entered into this Contract and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. 6. No officer, member or employee of Weld County and no member of their governing bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof. 7. Island Grove assures that they will comply with the Title VI of the Civil Rights Act of 1986 and that no person shall, on the grounds of race, creed, color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this approved Contract. Page 1 of 4 Contract Number: TANF-00-0001 8. Island Grove assures that sufficient, auditable, and otherwise adequate records that will provide accurate, current, separate, and complete disclosure of the status of the funds received under the Contract are maintained for three (3) years or the completion and resolution of an audit. Such records shall be sufficient to allow authorized local, Federal, and State auditors and representatives to audit and monitor Island Grove. 9. All such records, documents, communications, and other materials shall be the property of Social Services and shall be maintained by Island Grove, in a central location and custodian, in behalf of Social Services, for a period of three (3) years from the date of final payment under this Contract, or for such further period as may be necessary to resolve any matters which may be pending, or until an audit has been completed with the following qualifications: If an audit by or on behalf of the federal and/or state government has begun but is not completed at the end of the (3) year period, or if audit findings have not been resolved after a three (3) year period, the materials shall be retained until the resolution of the audit finding. 10. Island Grove assures that authorized local, federal and state auditors and representatives shall, during business hours, have access to inspect any copy records, and shall be allowed to monitor and review through on-site visits, all contract activities, supported with funds under this Contract to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided to the appropriate and interested parties. 11. This Contract shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. Island Grove or Social Services may not assign any of its rights or obligations hereunder without the prior written consent of both parties. 12. Island Grove certifies that Federal appropriated funds have not been paid or will be paid, by or on behalf of Island Grove, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, loan, grant, or cooperative agreement. 13. Island Grove assures that it will fully comply with all other applicable federal and state laws. Island Grove/Signal understands that the source of funds to be used under this Contract is: Family Issues Cash Funds. Page 2 of 4 Contract Number: TANF-00-0001 14. Island Grove assures and certifies that it is and it's principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by a federal department of agency. b. Have not, within a three-year period of preceding this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity(federal, state, or local) with commission of any of the offenses enumerated in paragraph 11(b) of this certification; and d. Have not with a three-year period preceding this Contract, had one or more public transactions (federal, state, and local) terminated for cause or default. 15. The Appearance of Conflict of Interest applies to the relationship of a contractor with Social Services when Island Grove also maintains a relationship with a third party and the two relationships are in opposition. In order to create the appearance of a conflict of interest, it is not necessary for the contractor to gain from knowledge of these opposing interests. It is only necessary that the contractor know that the two relationships are in opposition. During the term of the Contract, Island Grove shall not enter any third party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation, Island Grove shall submit to Social Services, a full disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph shall constitute grounds for Social Services' termination, for cause, of its contract with Island Grove. 16. Island Grove shall protect the confidentiality of all applicant records and other materials that are maintained in accordance with this Contract. Except for purposes directly connected the administration of the Child Protection, no information about or obtained from any applicant/recipient in possession of Island Grove shall be disclosed in a form identifiable with the applicant/recipient in possession of Island Grove shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian unless in accordance with Page 3 of 4 Contract Number: TANF-00-0001 Island Grove written policies governing access to, duplication and dissemination of, all such information. Island Grove shall advise its employees, agents, and subcontractors, if any, that they are subject to these confidentiality requirements. Island Grove shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these confidentiality requirements before access to confidential data is permitted. 17. Proprietary information for the purposes of this contract is information relating to a party's research, development, trade secrets, business affairs, internal operations and management procedures and those of its customers, clients or affiliates, but does not include information(1) lawfully obtained from third parties, (2) that which is in the public domain, or(3) that which is developed independently. Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary information concerning the other party obtained as a result of this Contract. Any proprietary information removed from the State's site by Island Grove in the course of providing services under this Contract will be accorded at least the same precautions as are employed by Island Grove for similar information in the course of its own business. Page 4 of 4 Hello