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Mastering the Art of
August 15, 2001 Engineering Structures
and Infrastructures
Drew Scheltinga
Weld County
1111 H Street, P.O. Box 758
Greeley, CO 80632-0758
Reference: 98330.CO Weld 47 Bridge Replacement
Construction Billing
Dear Drew:
As you are aware the Construction Engineering has gone over budget.
The final numbers are now available. Overall the budget has been
exceeded by $5,817. The reasons for this are as follows:
1. The testing budget was established by estimating the numbers
of tests based upon tabulated quantities and assuming
reasonable production rates. Weather and utility delays forced
the contractor to prepare smaller portions for testing, requiring
more tests. The original budget was $4,731; the actual charges
were $7,043; the testing is $2,312 over budget.
2. Between September 12, 2000 and January 1, 2001; utility
relocation and weather delays severely hampered construction.
During this 3.5-month period, Mr. Davis spent 45 hours onsite
determing if construction could proceed. This expenditure
constituted $2,025 in labor and $341 in mileage and produced
no advancement in construction.
3. As previously stated utilities and weather delayed the contractor
for which he was given a time extension. The cost over run
directly attibutable to the time extension 17 hours over the
period from April 1, 2001 to May 15, 2001. This expenditure
constituted $765 in labor and $374 in mileage.
In summary, the over runs are:
1. Testing $2,312
2. Weather delay $2,366
3. Time extension $1,139
TOTAL $5,817
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Weld County Bridge 47
August 15,2001—Page 2
Please call if you have questions or comments.
Sincerely,
The Office of
Loris and Associates,Inc.
Gib
Keith W. Scoggins, P.E.
Project Manager
WELD COUNTY BRIDGE 47-68B
CHANGE ORDER NO. 1
CDOT Project: BRO C030-019
DATE: August 15, 2001
TO: Loris and Associates, Inc.
5775 Flatiron Parkway, Suite 207
Boulder, Colorado 80301
In accordance with Article II., Section 3 of the contract dated February 17, 1999, between the
Board of Weld County Commissioners and Loris and Associates, Inc., the undersigned hereby
agree that the maximum amount payable by the County for the work as set forth in said contract
is hereby increased by $5,817.00, to a new total of$95,244.00.
The services affected by this increase are modified as follows:
The consultant has provided testing and inspection services in accordance with the scope of work
contained in the original contract.
BOARD OF COUNTY COMMISSIONERS
�� Eta WELD CO TY, COLORADO
71/17 Ld
ATTEST: l ,
Weld County Clerk to the r. =.. . � _l�-� M. J. eile, Chair (09/10/2001)
BY: 1 Li I �j 'We �Q/L.111/ CZt
Deputy Clerk to the Bo�r:� � °p � Glenn V ad,
AP/13_71OVED yk FORM: .,t ('l �
William H. Jerke
Co iity Atto`rneL,
David E. Long
Loris and Associates
^ EXCUSED
-1
By: to. •� Robert D. Masden
Title: Pj(o yLe Ma
wpchngordr
BOARD OF COUNTY COMMISSIONERS
REVIEW/WORK SESSION REQUEST
RE: Engineering Change Order for Bridge 47-68B
DEPARTMENT: PUBLIC WORKS DATE: September 23, 2001
PERSON REQUESTING: Drew Scheltinga, Engineering Manager
Brief description of the problem/issue:
Loris and Associates is our engineer for the bridge 47-68B replacement project. It is a Federally
funded project administered through the Colorado Department of Transportation. Loris is
requesting a Change Order to increase their contract by $5,817.00 to cover extra testing and
inspection because the construction took several months beyond the anticipated completion date.
Please see the attached documentation, my memo dated August 21, 2001 and Loris's letter dated
August 15, 2001, for details.
For a Weld County contract, we would not do a Change Order for a 7% increase. However, we
have to follow CDOT's procedures for the extra amount to be payable under the grant. If the Board
approves this Review/Work Session Request, I will put the Change Order on the Board's meeting
agenda.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Approve or reject the Change Order request.
Recommendation to the Board:
The justification is detailed in the attached documents. The delays were no fault of the contractor
or the engineer. Eighty percent of the increase will be paid by the grant. I recommend the Board
approve the Change Order.
Initial:
Approve Schedule
Recommendation Work Session Other
M. J. Geile 1/
Glenn Vaad
William H. Jerke
David E. Long
Robert D. Masden
$ . 6 MEMORANDUM
fit' . lig TO: Board of County Commissioners DATE: August 21, 2001
FROM: Drew Scheltinga, Engineering Manager LA
SUBJECT: Change Order No. 1, Bridge 47-68B, Loris and Assoc.
1111111 •
COLORADO
Bridge 47-68B was replaced using a Federal bridge grant administered through the Colorado
Department of Transportation. The funding is 80% Federal and 20% County.
The project was designed,construction inspected and materials tested by Loris and Associates,Inc.,
under a consulting engineering contract with Weld County dated February 17, 1999.
The construction was completed for$288,302.14,which is slightly under the bid amount. However,
the construction took several months beyond the anticipated completion date. Delays were due to
relocation of water lines,overhead electrical power and underground telephone cable. Construction
took place during the winter months which caused several weather delays.
As a result of the time delays, extra material testing and inspection were required. Attached is a
letter from Loris and Associates detailing the time and expenses. I have reviewed the letter
thoroughly with Loris and Associates and after negotiations, agree with their amounts. They are
requesting a Change Order to increase their original contract of$89,427.00 by $5, 817.00 which is
a 7% increase.
The total cost of the project is well within the grant amount of$455,500.00. Therefore, the grant
will cover 80% of the increase with Weld Counties 20% share being $1,163.40.
I recommend the Commissioners approve the Change Order.
M:\WPFILES\DRE W\47-68BLoris.wpd
MEMORANDUM
1
CTO: Clerk to the Board DATE: September , 2001
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COLORADO FROM: Frank B. Hempen, Jr.
Director of Public Works/County Engineer
SUBJECT: Agenda Item
Please submit the following item for the Board's next agenda.
CHANGE ORDER- Weld County Bridge 47-68B
The appropriate documentation is enclosed.
Enclosures
pc: Drew Scheltinga
WCR File
Bridge File
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