HomeMy WebLinkAbout20010296.tiff STATE OF COLORADO
EXECUTIVE DIRECTOR'S OFFICE
Department of Local Affairs of cow.
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1313 Sherman Street, Suite 500 N: ≥o
Denver, CO 80203 *
Phone: (303)866-4904
FAX: (303)866-4317 •1896
TDD: (303)866-5300
Bill Owens
Governor
TO: Board of County Commissions Bob Brooks
Executive Director
FROM: Bob Brooks
Executive Director
DATE: January 18, 2001
RE: Broomfield's Request for Start up Costs from the State Human Services
County Administration Allocation Funds
As Executive Director of the Department of Local Affairs, I was appointed by the
Governor to chair the Broomfield Task Force. The task force was established to
coordinate efforts of the state and local governments to assist with the formation of the
City and County of Broomfield. In order to facilitate with the formation of this new local
government, I am requesting input from you on the possible inclusion of Broomfield in the
Colorado Department of Human Services' closeout allocation of county administration
funds.
Please review the enclosed information and send your comments to Chip Taylor at CCI
(303-861-4076) 1700 Broadway, Suite 1510, Denver, Colorado 80290 by February 9,
2001. If you have questions about the Colorado Department of Human Services
proposal on the end of year allocation process, please contact John Bernhart (303-866-
3985).Any questions on the Broomfield letter should be referred to George DiCiero(303-
438-6300).
Enclosed you will find a brief background on the formation of the City and County of
Broomfield, a letter from the City and County stating their concern for startup funding
from the state, and a proposed process of allocation of CDHS county administration
funds.
Thank you for your input in this matter.
Attachments:
1. Background
2. Broomfield letter
3. CDHS proposal
C?'isem' Clye i/dt I- eif < # ' -SS- 2001-0296
Brief Background of the City & County of Broomfield
Over the last few decades the City of Broomfield expanded its boundaries,situating itself in portions
of four counties; Adams, Boulder, Jefferson, and Weld. The city's citizens must travel to various
county seats to receive county services. In 1996, a study on the possibility of forming an
independent city and county was presented to the Broomfield City Council. In November of that
year, the citizens voted to have the city look into a statewide ballot issue creating the City and
County of Broomfield. In 1998, a study was presented to the city council on the formation of a city
and county. The study indicated the creation of such a local government was feasible. The city
requested the Colorado General Assembly place the issue on the statewide ballot. The issue
amending the state constitution creating the City and County of Broomfield passed in the November
1998 general election. The constitutional amendment set up the consolidation of the territory within
the municipal boundaries to be detached from Adams, Boulder, Jefferson and Weld Counties and
form the City and County of Broomfield effective November 15, 2001. The last such formation
occurred with the City and County of Denver in 1902.
In September 1999, Governor Owens signed an executive order setting up the Broomfield Task
Force chaired by the Executive Director of the Department of Local Affairs, Bob Brooks. The task
force is to coordinate efforts of the state and local government to assist with the formation of the City
and County of Broomfield. The executive order states `all state agencies shall collaborate . . . to
help implement innovative and non-traditional approaches to state-related services.' The task force
is to proactively review the various interactions between state and local government to determine
whether innovation and new technologies can enhance governmental services. The task force
meets every other month and submits quarterly reports to the Governor's office.
Since the constitutional election, the city has begun construction, expansion and remodeling of
various facilities for the detention center, social services, public health, courts and justice center,
and administration. The city has hired personnel for the sheriff's department, social services, and
assessor offices.
Some of the issues facing Broomfield in the transition to provide county services are as follows: 1)
building the infrastructure for a detention center, social services, public health and county and
district courts;2)modifying state records to reflect the change in boundaries and services including
transfer of records and databases; 3)dealing with personnel expansion, integration and training for
the provision of county services; 4) records and case transfers from neighboring counties; and 5)
start up costs of such above related services. The city is concerned about being ready to open its
doors on November 15, 2001, and being able to best serve its citizens.
While Broomfield has financed the physical infrastructure needed to provide county services to its
customers, they are concerned about the funding of start up costs, in particular, those for human
service needs. One of the possibilities to provide some start up funds to Broomfield is a process
outlined in a proposal from the Colorado Department of Human Services (see attachment). Also,
attached is a letter from Broomfield stating their position. We are seeking your input regarding the
option proposed by the Colorado Department of Human Services. Please contact Chip Taylor of
CCI (303-861-4076). He will present your input to the Broomfield Task Force. Thank you for your
time.
JAN-11-01 16:56 From: T-635 P.03/04 Job-545
City of Broomfield °Prier or,MrCITY
MANAGER
One DesCombee Drive • Broomfield. Colorado 80020• Phone(303) 438-6300 • Fax(303)438.8288
January 11. 2001
Mr. Larry Kallenbeger
Colorado Counties, Inc.
1700 Broadway. Suite 1510
Denver, CO 80290-1501
406 alley
Dear Mrnberger:
As you know, the City and County of Broomfield has requested the State's 30%
match of Broomfield's start up costs to create Its new city and county human
services program. As of the date of this letter, the state is not including its 30%
match for Broomfield's pre-November 15, 2001. expenses ($1.3 million) in the
state's Supplemental and Decision Item requests.
We continue to believe that Broomfield IS entitled to the 30% match of expenses
as an agent of the state (CRS Section 26-1-118). Furthermore the state cannot
require Broomfield to spend more than twenty percent for administrative costs for
social services under CRS 26-1-122(1)(d).
The Office of State Planning and Budget (OSPB), Colorado Department of
Human Services (CDHS) and Broomfield staff have held meetings to discuss
other funding options for Broomfield. CDHS has proposed Broomfield's inclusion
within the end of year closeout process for the Request Year 2001-2002
according to the procedure in the enclosed attachment.
This proposed 'wait and see' approach Is not desirable for Broomfield as
Broomfield needs to expend moneys now in order to implement its human
services programs. Broomfield may not be able to implement innovative or other
human services programs without the assurance that state-matching doUars will
be available. Broomfield cannot assess a social services levy until after
November 15. 2001. Similarly, Broomfield cannot receive county property tax
revenue until after November 15, 2001. Thus the state's 30% match is critical
for Broomfield to be successful in developing its human services program.
We urge exploration and review of funding options other then the attached end of
the year closeout process. Specifically such a funding source should not
negatively impact other counties. If the end of year closeout process is the only
JAN—II—UI 16:57 From: T435 P.04/04 Job-545
Larry Kalienberger
January 11, 2001
Page 2
option available for funding, Broomfield would enter into this process, but only if it
does not produce a negative financial impact on other counties.
My staff or I would be happy to discuss other funding options with you. Please
contact me if you have any questions.
Sincerely,
Georg DiCiero
City Manager
Encl.
CDHS County Administration
Allocation Process
Proposal
Broomfield County
The county administration allocation is based on a formula consisting of a combination of the
county's prior year allocation and a prorated share of any new dollars. There is an end of year
closeout process in which unexpended dollars are re-allocated to counties who have overspent their
allocation. That reallocation is also based on a formula. No formal allocation committee is
convened to make decisions on the county administration allocation. The formula drives the
decisions and the state disburses funds according to the formula.
CCI and county commissioner members of the Broomfield Task Force have requested that county
commissioners review and give input to state processes that will be used to make allocations for
the new county of Broomfield. Broomfield County will be automatically included in allocation
processes for the Request Year 2001-2002. Broomfield County has been meeting with the counties
impacted by the new county to determine the sharing of their FY 2001 — 2002 allocations for Child
Welfare and TANF. This will need to occur for Child Care and County Administration as well for
2001-2002. Broomfield transition year county administration allocation request for the current
fiscal year is at issue. Broomfield has indicated that there is an Attorney General's opinion that
Broomfield is currently a county.
Proposed current year County administration allocation process for Broomfield:
1. Broomfield County request that the CCI-HS Committee support Broomfield as a county
eligible to participate in the county administration allocation year-end closeout process.
NOTE: This step is not a required step. The Colorado Department of Human Services could
begin the process with step 2. Step 1 was included as a courtesy to all other counties.
County Commissioners on the Broomfield Task Force, seconded by CCI, requested that
county commissioners have an opportunity to give input into processes used by the
Colorado Department of Human Services to allocate administrative funds to Broomfield
County.
2. Upon garnering that support from the CCI-HS committee, a committee composed of
members of the Child Welfare and TANF Allocations Committee be convened by the state
to review and recommend to the state the process to be used to include Broomfield county
in the end of year close-out reallocation of available dollars for county administration.
NOTE: County Commissioners serving on the Child Welfare and TANF Allocations
Committee will automatically be a part of this ad hoc committee.
3. Upon this recommendation, CDHS will include Broomfield in the end of year close out
process for county administration.
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