HomeMy WebLinkAbout20011555 RESOLUTION
RE: APPROVE APPLICATION FOR FEDERAL TRANSIT ADMINISTRATION (FTA)
GRANT ASSISTANCE AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Federal Transit
Administration (FTA) Grant Assistance from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, to the Colorado Department of Transportation, Transit Unit, with terms and
conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Application for Federal Transit Administration (FTA) Grant
Assistance from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, to the
Colorado Department of Transportation, Transit Unit, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is,, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 11th day of June, A.D., 2001.
BOARD OF COUNTY COMMISSIONERS
WELD COU , COLORADO
r
ATTEST: �'/ � \'% Ella. 77' 46_,
r �y. 1 M. J. eile, Chair
Weld County Clerk to th-
tail)sm EXCUSED
c � / �y k r. [—�C��i�'7 Glenn Vaad, Pro-Tem
t
BY: /,s; _
Deputy Clerk to the Bo t� ! , .` i'
�in�r Willi Jerke
� �.
APPROV ORM: cv
vid . ong
u ty Attorne G
Robert D. Masden
e 2001-1555
r HR0072
To: Chair, Weld County Board of
County Commissioners
COLORADO
From: Walt Specicman ey a n
Human Services Executive Director
Subject: 2002/2003 CDOT Grant 5310/5311
Date: June 8, 2001
Enclosed is the 5310/5311 Grant for 2002 and 2003. We are requesting
$64,000 each year for capital, and $82,000 in 2002 and $90,000 for 2003
for Transportation operating revenue.
If you have questions, please call Patsy Drewer, ext. #3490.
2001-1555
CDO i f TA 2002/2003 ALL APPLICANTS
APPLICATION FOR FTA GRANT ASSISTANCE i
1. Legal Name of Applicant: 5. Applicant Contact Person:
Weld County Division of Human Services Patsy Drewer,Director
Transportation Department Weld County Transportation
6. E-mail address:
pdrewer@co.weld.co.us
2. T I N(FEIN) 846000813 7. Telephone Number:
970-356-4000
Extension 3490
3. Applicant Address: 8. FAX Number:
933 N. 11th Ave 970-304-6404
P.O. Box 1805
Greeley,CO 80632 9. Geographic Areas To Be Served:
4. Name of Sub-Recipient(if any): Weld County Colorado
10. Population of Areas To Be Served:
180,396
11. FEDERAL FUNDS REQUESTED
2002 2003
Section 5310 Section 5311 Section 5310 Section 5311
Administrative N/A $12,000 N/A $ 15,000
Operating N/A $70,000 N/A $ 75,000
Capital $ 64,000 $64.000
TOTAL $ 64,000 $82,000 $64.000 $ 90,000
12. I hereby certify that as a person authorized to sign for the organization.I have reviewed the application
and that all the information contained herein is true and correct to the best of my knowledge.
PRINT NAME: Mike Geile TITL Chair,Weld County Board of
aCounty Commissioners
SIGNATURE: �.; DATE: 06/11/2001
APPLICATION MUST BE RECEIVED NO LATER THAN 5 PM JUNE 15,2001
COLORADO DEPARTMENT OF TRANSPORTATION,TRANSIT UNIT
4201 E.ARKANSAS AVENUE,B606, DENVER,COLORADO 80222
You will be notified by FAX when your application is received at CDOT. Applications will not be
accepted after 5pm June 15,2001.
Applications received after 5pm June 15,2001 will be returned.
PACE I
CDOT FTA 2002/2003 ALL APPLICANTS
FINANCIAL STATEMENT
TABLE A EXPENDITURES SUMMARY for 2002 and 2003
ENTER DOLLARS IN THOUSANDS Section Section
5310/5311 5310/5311
Actual Estimated Proposed ETA Local Proposed FTA Local
2000 2001 2002 Requested Match 2003 Requested Match
Administrative $ 92,208 $ 95,896 $ 99,732 $ 12,000 $ 5,143 $ 103,721 $ 15,000 $ 6,429
Operating $ 676,194 $ 730,304 $ 793,768 $ 70,000 $ 70,000 $ 850,279 S 75,000 $ 75,000
Capital $ 407,852 $ 424,166 $ 441,133 $ 64,000 $ 16,000 $ 458,778 S 64,000 $ 16,000
Section 5310 $ 64,000 $ 16,000 Section 5310 S 64,000 $ 16,000
Section 5311 $ 82,000 $ 75,143 Section 5311 $ 90,000 $ 81,429
TOTAL $ 1,176,254 $ 1,250,366 $ 1,334,633 $ 146,000 $ 91,143 $ 1,412,778 $ 154,000 $ 97,429
TABLE B INCOME SUMMARY for 2002 and 2003
ENTER DOLLARS IN THOUSANDS
Actual' Estimated Proposed Applied as Proposed Proposed Appied as Proposed
2000 2001 2002 Local Match In-kind 2003 Local Match In-kind
FUNDING SOURCES
a. Rider Donations $ - $ - $ - not eligible as local match $ - not eligible as local match
b. Fares/other
operating revenues $ 5,000 $ 7,500 not eligible as local match S 10,000 not eligible as local match
c. Bus Advertising $ - $ - $ - not eligible as local match $ - not eligible as local match
d. Charter Service Income $ - $ - $ - not eligible as local match $ - not eligible as local match
e Medicaid S 47,101 $ 50,000 $ 55,000 not eligible as local match $ 57,000 not eligible as local match
1. FTA Section 5309 $ - $ 33,055 $ 112,320 not eligible as local match $ 140.000 not eligible as local match
g. FTA Section 5310 $ 57,600 $ 64,000 not eligible as local match $ 64,000 not eligible as local match
h. FTA Section 5311 $ 62,200 $ 67,200 $ 82,000 not eligible as local match $ 90,000 not eligible as local match
i. Contract $ - $ -
j. Title III $ 50,347 $ 52,000 5 54,000 $ 54,000 $ - 5 56,000 $ 56,000 $ -
k.Head Start grants $ 477,753 $ 500,000 5 520,000 $ 118,000 $ - 5 550,000 S 97,000 $ -
1. CSBG grant $ 65,846 $ 80,000 5 95,000 $ 95,000 $ - S 105.000 S 105,000 $ -
m.Weld County $ 350,252 $ 391,111 $ 264,813 $ 264,813 S 150,000 $ 254,778 $ 254,778 $ 200,000
n. WIA grants $ 1,174 5 2,000 $ 3,000 $ 3,000 $ - $ 4,000 $ 4,000 5 -
a.School Districts $ 38,000 $ 40,000 $ 42,000 $ 42,000 $ 45.000 $ 45,000
p.TANF funds $ 25,981 $ 30,000 5 35,000 $ 35,000 $ - $ 37,000 $ 37,000 $ -
TOTAL $ 1,176,254 $ 1,250,366 $ 1,334,633 $ 611,813 $ 150,000 $ 1,412,778 $ 598,778 $ 200,000
PAGE 2
CDOT FTA 2002/2003 ALL APPLICANTS
REQUESTING CAPITAL
TABLE C CAPITAL REQUESTS
ENTER DOLLARS IN THOUSANDS
2002 Proposed Costs 2003 Proposed Costs
DESCRIPTION of CAPITAL REQUESTS (see example in instructions) 5310 5311 5310 5311
1 Vehicles;
Van Conversions with extended roof---2/year S 64,000 3 64,000
2
•
4
TOTAL $ 64,000 $ - $ 64,000 $ -
PAGE 3
COOT ETA 2002/2003 ALL APPLICANTS
TABLED PERFORMANCE MEASURES DATA
ACTUAL ESTIMATED PROPOSED PROPOSED
2000 2001 2002 2003
TOTAL ADMINISTRATIVE COSTS $ 92.208 $ 95,896 S 99,732 S 103,721
TOTAL OPERATING COSTS $ 676,194 $ 730,304 $ 793,768 $ 850,279
TOTAL AGENCY BUDGET $ 768,402 $ 826,200 $ 893,500 S 954,000
ACTUAL ESTIMATED PROPOSED PROPOSED
PERFORMANCE DATA 2000 2001 2002 2003
Total#Of One Way Trips 82,338 82,500 83,000 83,500
Cost Per One Way Trip $ 9.33 $ 10.01 $ 10.77 $ 11.43
Total#Of Vehicles In Service 33 33 34 35
Total#Of Vehicle Miles 469,410 470,000 470,500 471,000
Cost Per Mile $ 1.64 $ 1.76 S 1.90 $ 2.03
Total#Of Vehicle Hours 19,294 19,500 20,000 20,500
Cost Per Vehicle Hour $ 39.83 $ 42.37 $ 44.68 $ 46.54
PASSENGER TRIP DATA Estimated#of ADA/demand responsive trips
Estimated%of passenger trips for each category. 2001 80,000
(Total should be 100%) 2002 80,100
2003 80,100
Disabled less than 60 years old 4
Disabled more than 60 years old 7 Approximate#of wheelchair trips
Non-Elderly/Non disabled 77
Elderly/Non-disabled 12 2001 2,500
TOTAL 100 2002 2,900
2003 3,400
Estimated%of trips by purpose.
(Total should be 100%) Estimated%of 2002/03 passengers by Ethnic Group
Medical Sites 9 American Indian/Alaska Native 2
Nutrition Sites 4 Asian 1
Employment/Education Sites 80 Black/African American 1
Social/recreational Sites 4 Hispanic 79
Shopping Sites 3 Native Hawaiian/
Daycare Sites other Pacific Islander 1
Other White 16
TOTAL 100
PAGE 4
Human Services —Weld County
VEHICLE INVENTORY
A B C D E F G H I J K L M N 0 P Q R
Make/Model Year VIN Owner- Price Funding Status Usage Mile- Capacity Fuel Condi- Rehab Rehab Retire Replace
(last 4) ship age tion Cost
Seat Stand W/C
Dodge '95 6564 DHS $19,572 DHS PT B.U. 156,644 15 - - G 1 2001
Dodge '95 6559 OHS $29,192 DHS PT B.U. 94,915 4 - 2 G I 2002 0
Dodge '95 6558 DHS $28,193 DHS PT 18B.U. 107,801 4 - 2 G 1 2002 0
Dodge '95 6563 FTA $19,572 DHS FT R-ED 136,344 15 - - G 1 2001
Dodge '95 6566 DHS $19,572 DHS PT R-ED 136,344 15 - - G 1 2001
Dodge '95 6565 DHS $19,617 DHS PT R-ED 149,454 15 - - G 1 2001
Dodge '95 6560 OHS $19,572 DHS FT R-ED 62,625 15 - - G 2 2002 $40,000
Dodge '95 6561 DHS $19,572 DHS FT R-ED 172,578 15 - - G 2 2002 $40,000
Dodge '95 6562 DHS $19,572 DHS FT R-ED 133,125 15 - - G 2 2003 $40,000
Ford '96 9692 DHS $20,449 DHS PT R-ED 30,999 15 - - G 2 2003 $40,000
Ford '98 0039 DHS $32,026 DHS PT R-ED 47,334 4 _ - I G 2 2003
Ford '98 9418 DHS $27,404 DHS FT R-ED 44,647 15 - - G 2 2003
Ford '98 9419 DHS $27,404 DHS FT R-ED 86,818 15 - - G 2 2003
Ford '98 9422 DHS $27,404 DHS FT R-ED 42,344 15 - - G 3 2004
Ford '98 9421 DHS $27,404 DHS PT R-ED 42,591 15 - - G 3 2004
Ford '98 9423 DHS $27,548 OHS PT R-ED 48,243 15 - - G 3 2004
0-Replacement vehicle from 5309 monies in (2002)
0-Replacement vehicle from 5309 monies in (2003)
Page 5(A)
I
VEHICLE INVENTORY
A B C D E F G H I .1 K L M N 0 P Q R
Make/Model Year VIN Owner- Price Funding Status Usage Mile- Capacity Fuel Condi- Rehab Rehab Retire Replace
(last 4) ship age lion Cost
Seat Stand W/C
Ford '98 9420 DHS $27,404 DHS FT R-ED 12,747 15 - - G 3 2004
Ford '98 9416 DHS $34,151 DHS PT R-ED 13,630 4 - 2 G 4 2005
Ford '98 5630 DHS $32,026 DHS PT R-ED 41,639 4 - I G 3 2005
Dodge '99 9063 DHS $29,069 DHS FT R-ED 56,258 15 - - G 3 2005
Dodge '99 9064 DHS $29,069 OHS FT R-ED 54,300 15 - - G 3 2005
Dodge '99 9065 OHS $29,069 DHS FT R-ED 47,002 15 - - G 3 2005
Dodge '00 8077 DHS $34,724 DHS FT R-ED 31,679 15 - - G 4 2006
Dodge '00 8078 DHS $34,724 DHS FT R-ED 27,923 15 - - G 4 2006
Dodge '00 8079 DHS $34,724 DHS FT R-ED 21,876 15 - - G 4 2006
Dodge '00 8080 OHS $34,724 DHS PT R-ED 11,684 15 - - G 4 2006
Dodge '00 8081 DHS $34,724 OHS FT R-ED 29,210 15 - - G 4 2006
Dodge '00 5560 OHS $34,922 OHS PT R-ED 10,297 3 - 1 G 4 2007
Dodge '00 5566 OHS $34,922 DHS PT R-ED 10,040 3 - I G 4 2007
Dodge '00 5204 FTA $41,097 OHS FT R-ED 8,747 3 - 1 G 5 2007
Dodge '00 5215 FTA $41,097 DHS FT R-ED 11626 3 - 1 G 5 2007
Dodge '00 5205 OHS $41,097 DHS PT R-ED 14,512 3 - I G 5 2007
Page 5(B)
VEHICLE INVENTORY
A B C D E F G H I J K L M N 0 P Q R
Make/Model Year VIN Owner- Price Funding Status Usage Mile- Capacity Fuel Condi- Rehab Rehab Retire Replace
(last 4) ship age tion Cost
Seat Stand W/C
Dodge '00 5216 DHS $41,097 OHS PT R-ED 10,495 3 - 1 G 5 2007
Dodge '93 4352 DHS $18,097 DHS BU R-ED 157,452 15 - - G I 2001
Dodge '93 4346 DHS $18,097 OHS BU R-ED 153,276 15 - - G 1 2001
PAGE 10(C)
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
Page 6
49 USC § 5333(b) ASSURANCE SECTION 5311 APPLICANTS ONLY
LISTING OF ELIGIBLE SURFACE TRANSPORTATIONLISTING OF ELIGIBLE
SURFACE TRANSPORTATION
PROVIDERS AND LABOR REPRESENTATION
1. Applying agency and brief description of Project and service area.
Weld County Division of Human Services Transit System is a demand response and modified
demand response system serving a wide spectrum of special groups of all ages and abilities.
2. Other Section 5311 Recipients within Service Area
N/A
3. Other Surface Public Transportation Providers in Service Area.
The Greeley City Bus
Shamrock Taxi & Limousine
Rocky Mountain Shuttle
MedVan Services
Smart Trips
4. Union Representation of Employees, Identified in 2 and 3, if any. (List provider name, union representation)
N/A
We, the undersigned representing Weld County Human Services hereinafter referred to as the Applicant,have
reviewed the"Special Section 13(c) Warranty for Application to.the Small Urban and Rural Program" and
certify to the Colorado Department of Transportation that we will comply with its provisions and that all its
provisions will be incorporated into any contract between the Applicant and Subrecipient which will expend
funds received as a result of an application to the Colorado Dept. of Transportation under the Section 5311
Grant Program. �j�j
Applicant ��dy/ d,.u., Title: Chair, Board of County Commissioners
. J. Geile Weld County, Colorado
Subrecipient Not Applicable Date: 06/11/2001
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
Page 7
SECTION 5311 APPLICANTS ONLY
ASSURANCES
To the best of my knowledge,based on the information submitted in this application, as the duly authorized
representative of Weld County Division of Human Services.
(Applicant)
I make the following assurances to the FTA and the State of Colorado:
A. The Applicant has the requisite fiscal,managerial, and legal capacity to carry out the Section 5311 project
described herein and to receive and disburse Federal funds.
B. Some combination of State,local, federal and private funding sources has or will be committed by the applicant
in a timely fashion to provide the required local share.
C. The Applicant has, or will have by the time of delivery, sufficient funds to operate the vehicles and/or equipment
purchased under this project, if applicable.
D. The Applicant will submit Disadvantaged Business Enterprise(DBE)reports as required. If the Applicant
receives more than $250,000 in FTA funds, excluding capital purchases, the applicant will submit its own DBE
goal to CDOT.
E. The transportation needs of elderly and persons with disabilities have been addressed by the Applicant.
F. The Applicant has demonstrated and will continue to demonstrate efforts to achieve coordination with other
transportation providers and users.
G. The Applicantwill comply as required with 49 U.S.C. 5323(d) and FTA regulations, "Charter Service" at 49
CFR 604; and as required by 49 U.S.C. 5323(f) and FTA regulations, "School Bus Operations," at 49 CFR
605.14.
H. The Applicant has worked to ensure the continued use of existing revenues to complement Section 5311 funds.
I. The Applicant has or will establish and implement a system of drug and alcohol testing as required in federal
regulations .
J. The Applicant will implement policies and procedures to ensure compliance with the provisions of the
Americans with Disabilities Act of 1990.
K. The Applicant will provide a fair and timely opportunity to private sector operators to participate in the project.
Name: M. J. Ge' e Title: Chair,Board of County Commissioners
Weld County, Colorado
Signature: fiat Date: 06/11/2001
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
Page 8
SECTION 5310 APPLICANTS ONLY
ASSURANCES
We, the Governing Body Weld County Board of County Commissioners
(Applicant)
in approving the submission of the attached application, certify:
A. The Applicant is a private non-profit organization incorporated in the State of Colorado, or that it is a
public body which has undertaken the requisite certification process to be designated as an eligible
Section 5310 recipient.
B. The Applicant has the requisite fiscal, managerial, and legal capacity to carry out the Section 5310
project described herein and to receive and disburse Federal funds.
C. The Applicant has or will have by the time of delivery, sufficient funds to purchase and operate the
vehicles and/or equipment proposed under this project, as applicable.
D. The transportation needs of elderly persons and persons with disabilities have or will be addressed by the
Applicant.
E. The Applicant has demonstrated and will continue to demonstrate efforts to achieve coordination with
other transportation providers and users, including social service agencies capable of purchasing service.
F. The Applicant will implement policies and procedures to ensure compliance with the provisions of the
Americans with Disabilities Act of 1990.
G. The Applicant will provide a fair and timely opportunity to private sector operators to participate in the
project.
Name: M. J. Geile Title: Chair, Board of County Commissioners
Weld County, Colorado
Signature: 27 Acet, Date: 06/11/2001
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
ALL APPLICANTS PAGE 9
Format for TPR Presentations by Transit Agencies Seeking FTA Funds
For 2002 -2003 Grants
Name of Agency: Weld County Division of Human Services
Brief Service Description: Weld County Division of Human Services Transportation Department is a demand
response and modified demand response system servicing a wide spectrum of special groups of all ages and
abilities.
Fleet size: 34/35 (2002/2003) Number of employees (FTE): 15/16
Annual miles traveled: 470,500/471,000 Number of annual passenger trips: 83,000/83,500
Budget size, including % federal and local: 2,096,446/2,211,556
Primary funding sources: Head Start/Migrant Head Start grants, Weld County General Fund. Community
Services Block Grant, FTA 5311, 5310, 5309, Medicaid, School Districts, and TANF funds.
Other relevant data (optional):
Approximate amount of assistance to be sought from the following FTA programs in years 2002 and
2003: (added together)
Project Type Sec. 5309 Sec. 5310 Section 5311
Operating,'administrative finds xnttzx.xtYx ....X=CCx t : S 1-2.000
Vehicle replacements $ 188,320 5 128.000 $ 0
of vehicle replacements 4 6 4 4
Vehicle expansion( ) $ 64,000 $ $
#of expansion vehicles # ? 4
After providing an opportunity for or conducting a public hearing, the RPC concurs that this organization's
submittal requesting FTA funding is consistent with the Regional Plan. Attached is newspaper proof of the
public hearing opportunity or transcript of the public hearing.
(signed) RPC Chairperson
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
CURRENT SERVICE DESCRIPTION ALL APPLICANTS PAGE 10 (A)
A. DESCRIPTION OF ORGANIZATION
1. Applicant-Weld County Division of Human Services(WCDHS) is a non-profit governmental agency.
The Executive Director is hired by the Weld County Board of Commissioners. The Board of Commissioners
is the legal grantee for all funds dispersed to the WCDHS and is the legal policy making Board for WCDHS.
WCDHS is responsible for a wide range of public assistance programs funded primarily with federal funds.
However, state and local funds are awarded to the organization as well. The total budget for Human Services
is currently at$10 million per year.
2. History- The WCDHS Transportation program began in 1973 with 3 mini buses used primarily for the
elderly and disabled, and provided transportation services county wide. In March of 1975 this operation
was combined with Head Start transportation increasing the fleet to 8 vehicles. Between 1976 and 1979
the program grew to include transportation services for the Summer Migrant Head Start Program, the Senior
Nutrition Program of the Area Agency on Aging,and the Welfare Diversion Program, (the Diversion program
in 1981),the TANF (presently), the Welfare to Work(presently), with the Employment Services Unit.
Between 1983 and 1988 the ridership for the Transportation Program had doubled and service miles tripled.
In 1990 the WCDHS Transportation Program was awarded first time FTA Section 18 funds to expand
services to the general public in designated rural areas of Weld County. In 1997 the PTMS (Para Transit
Management system) computer software program was added and became fully operational. Client data,
driver manifests, and program reports were generated from PTMS. This system provided the capability to
track Medicaid billing and other types of contractual billings more efficiently. The Transportation
Department has moved to a larger office site,with area for the inventory of the Head Start,Migrant Head Start
and Senior Nutrition programs, and a paved lighted area for the fleet of Mini-vans, trucks and cargo units
assigned to the Transportation Department.
3. Number and Classification of Employees- The reorganization plan, implemented in May or 1999 has been
profitable. The Transit System of Weld County, within the realm of the Weld County government,has the
Executive Director,the Transit System Administrator, the Operations Coordinator, a Supply Specialist, and a
dispatcher/scheduler. There are 28 drivers, 2 full time(40 hours per week),nine %time (32-40 hours per
week), seven '/2 time (20 plus hours per week)and the remainder of ten drivers working less than 20 hours
every week, anywhere from 3 hours to 19 hours per week.
WCDHS vehicles are included under a single contract to maintain all of Weld County's vehicle. Mechanics
are assigned to service the vehicles from a pool of mechanics. Office support is provided from the main office
of WCDHS for administrative, secretarial,personnel, and fiscal support.
B. CURRENT LEVELS OF SERVICE
1. Boundaries— The boundaries of Weld County delineate the primary service area for the WCDHS Transit
System. Service needs for the Summer Migrant Program,the Employment Program, and health service
related trips for the elderly and disabled require travel to Larimer,Boulder, Adams,Arapahoe,Morgan and
Denver Counties. Within Weld County all areas are covered with somewhat less frequent service to the far
eastern and northern sectors of the county which is sparsely populated.
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
PAGE 10 (B)
2. Hours—The Transit System is open 6 days per week, 52 weeks for year. Weekdays are 5:30 a.m. to 6:00
p.m. and Saturday services are 8:00 a.m. to 5:00 p.m. The Summer months,June,July,August, and
September may have hours that differ from the regular program because of the migrant daycare program.
Programs with group type activities are encouraged to utilize the evening or Saturday,which may be
prearranged depending on the program needs.
3. Vehicle Usage—Peak service is early morning,noon, and late afternoon. Elderly and disabled services are
available during all Transit hours but clients are encouraged to utilize the non-peak hours. The modified
hours for rural programs are usually set independent of the peak hours. Clients are encouraged to make their
appointments to coincide with the scheduled modified routes in place. Special activities are arranged during
the seasonal fluctuations during the year, the down time between spring and summer routes, and Holiday
breaks, such as Christmas, and other days usually associated with Head Start or Migrant Head Start.
Weld County Human Services provides a Head Start Migrant program for 16 weeks in the summer
in the Grand Junction/Olathe area on the Western Slope of Colorado. We contract transportation
needs with a local vendor.
C. CURRENT VEHICLE USAGE
1. We have 33 vehicles in the transportation fleet. At peak times of each day,the average usage for vans
number 28 with 5 units on stand by or assigned to office staff on call for vehicle problems,and to cover
regular maintenance schedules.
2. We have several additional units in the fleet that are used in the moving of Head Start, Migrant Head Start,
Senior Nutrition, and employment services for moving items necessary to keep the programs open.
D. MARKETING
1. Promotion—Marketing of the program occurs through regular communication with Human Service groups
such as the Long Term Coordinating Committee(meets monthly),the Weld County Senior Aide Coordinators
(meets monthly,the Transit Committee(meets monthly), Senior Center newsletters (published monthly) and
the Transit System. A brochure has been designed and updated to more clearly provide information on the
public aspect of the program.
2. Marking of Vehicles—Agency vehicles are marked with a Weld County Government Decal on each side of
the van. Beginning in 1997 we have additional signage on each side"Weld County Transportation" with our
telephone number listed. We have installed the new C-Dot/Colorado Transit decals on the back window of
each van. The County decal is the logo we use on the company letterheads,brochure and business cards.
3. Public Promotion—The majority of riders are categorized as special populations which include, children,
youth,unemployed in training,physically and mentally disabled, and elderly. The general public is welcome
to ride on non contracted routes(those supported in part by Section 5311 funds). The availability of this
service is communicated through newsletters,network meeting, and the newly revised brochure.
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
PROPOSED PROJECT ALL APPLICANTS PAGE 10 (C)
A. PROPOSED SERVICES FOR FY 2002-2003
1. Area Served- The Grantee operates a demand response and modified demand response system (term
used to describe regular routes to rural towns which are built around a call-in system to a local contact
person) for the residents of Weld County excluding the City of Greeley. This service is available to both
incorporated and unincorporated areas of the county.
2. Population Segments Served—This service shall be available to the general public with a significant number
of ridership comprised of elderly, disabled, and low income individuals.
3. Levels of Service—The Weld County Transit System modified demand response service will occur
through the following proposed route schedule:
Area Days Hours
Ault 2 x per week 10:00-- 3:00
Dacono/Tri 2 x per week 9:00 — 4:00
Eaton 2 x per month 10:00 -- 3:00
Ft. Lupton 4 x per week 9:30 -- 3:00
Gilcrest 4 x per week 9:00 — 3:30
Hill N Park 2 x per week 9:30 --2:30
Hudson 2 x per month 9:00 -- 3:00
Johnstown 3 x per week 9:30 -- 2:30
Keenesburg 2 x per month 9:00 — 3:00
Kersey 3 x per week 9:00 -- 3:30
Lochbuie 2 x per month 9:00 — 3:00
Milliken 3 x per week 9:30 -- 3:30
Platteville 3 x per week 9:00 -- 3:30
Windsor 4 x per week 9:30 -- 3:30
Erie,Severance,Nunn
Grover,Briggsdale,Mead On Call Vaned time
Wheelchair clients Demand Response Varied time
(BOLD LETTERING REPRESENTS CHANGES)
Persons may also call for service at times not listed above. Demand response requests may be
received between 8:00 a.m. and 5:00 p.m. A minimum 24 hours notice is required.
4. New or Expanded Service—In 2002 and 2003 we plan to increase our demand response service
by 10%. This plan is intended to increase the public's access to transit that currently emphasizes
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
PAGE 10 (D)
group and modified fixed route services to the small rural Weld communities. We also plan to
increase our wheelchair accessible service to have five wheelchair vehicles on the road at all times
with two vehicles on stand-by. We increased the service to three vans every day and on several
occasions had the fourth vehicle available when needed during the 2000/2001 previous grant year.
5. The Project—The service description above is only part of the transportation service we provide.
This service plan only reflects the Section 5311 Section 5311 service funded primarily by FTA
The Community Service Block Grant,non-medical, proposed medical Medicaid, and a small amount
of collectable fares.
B. SERVICE LEVELS
Our 2002/2003 goal is to increase service levels to the public with the emphasis on the elderly and
disabled by 10 percent by the end of 2003. With current expressed needs, we must increase our
capabilities to respond to demand response calls. Currently, and appropriately, most of our public
trips are scheduled by days and times to rural Weld communities. This service, must continue to
benefits the needs of elderly, disabled and general public. However, through a community
informational program we propose to make our service more visible and to continue to encourage
individual call-ins for service.
C. CAPITAL EQUIPMENT REQUEST
We are requesting $64,000 for year 2002 and $64,000 for year 2003. We are replacing 2 vehicles
in 2002 replacing 2 high mileage units, and 2 high mileage units in 2003. Because of the very large
area we must cover in Weld County, our units experiences lots of miles, many of the miles on dirt/
gravel roads. Life expectancy is not as great as a vehicle used in highway driving. We will not be
increasing our wheelchair fleet until 2003. We feel we are able to meet the requests for wheelchair
needs during the 2001 year. We have 11 vans equipped with lifts or ramps at this time and are able
to meet the need. We will be liquidating 2 older vans this year leaving a total of 9 wheelchair units.
We have a grant from FTA for monies to purchase additional vans, wheelchair or ramp style for
late 2001/early 2002. The extended roof vans have proved to be an additional comfort area for the
passengers, head room, easy entry/exit, cool/warm is easier to control and the noise level can be
controlled with the heavier insulation on the high top and higher side walls. The ramps on many
of the units are most assuredly welcomed by the elderly and disabled clients over the automatic
lifts for security.
D. ADA COMPLIANCE
1. Our service is provided to clients of all degrees of disabilities. We ask the client or the
responsible caregiver or program person if this new client has a special need ( such a wheelchair,
scoter, walker, O2,) so we are prepared when we arrive at the pick-up point. We can also allow a
little extra dwell time for the client if necessary. We are a door to door service. We are connected
with other services in Weld, to enhance the care and welfare of clients in need of other services
beyond transportation needs. Service to persons with disabilities does not differ from the service
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
PAGE 10 (E)
offered to persons without disabilities. Schedules and trip purposes are handled in the same way as
for the general public.
We plan to increase all services, including general public service. We will address the needs of the
communities by locally advertising our hours of service on local radio stations. We will continue
to seek out ways of providing one on one service, as well as our group type activities.
We continue to seek opportunities to work with health care facilities, daycare units, and other
organizations having transportation needs beyond their capabilities. The fare system, when fully
established will bring additional revenue. This system should be filly operational by the end of
2001. The fare system will allow additional routes within the program, new and/or improved
routes.
2. Employee Training—Drivers receive training in Passenger Assistance, First Aid, CPR, Substance
Abuse for Safety Sensitive Employees and Defensive Driving. Drivers receive necessary data on
the daily schedule. A"notice sheet" is posted on a daily basis in the training room whereas the
drivers. Receive the schedule, notifying them of special circumstances on new/updated routes.
Staff mini training are scheduled often to help drivers with problem solving situations. Driver
training videos are readily available to all drivers to be utilized during down time periods at the
training room in the Transportation office. We have a network of Defensive, Seasoned, Passenger
Assistance help desks with local organizations; City of Greeley Bus, Weld County Sheriff
Department and the Colorado Counties Technical Services, Inc. making available a wealth of safety
information available to our Transportation Program. Our dispatchers attended a 40 hour course on
Customer Service Skills aimed at the clientele we serve on a daily basis. The Operational
Coordinator has attended classes in Human Resources issues. The Transit System Administrator
was given the Weld County Safety Award in 2000 for years of service on the Safety Committee and
excellent safety records of the staff in the Transportation Department. The Administrator is on
several committees and groups of Transportation providers in Weld County and surrounding areas.
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
COORDINATION OF SERVICE PAGE 11(A)
The WCDHS Transit System has been designed to minimize duplication of service. Through centralized
Management and planning no program has ownership or monopoly of a van. Schedules are prepared
based on the most cost efficient manner of providing the service. The result is that a single
transportation fleet serves Head Start, Migrant Head Start, Senior Nutrition, the Elderly and Disabled of
rural Weld, the Summer Youth Employment Program, the TANF Program, and the general public. The
following specific programs are examples of our transit coordination:
Head Start—Head Start integrated their transportation system with the Weld County System in 1975.
This is an in-house program. Before 1975 this program operated its own buses. Enveloping this
program into a single Weld County Transit System has eliminated a tremendous amount of duplication.
County Agreement
Migrant Head Start—For many years the Migrant program operated their own transportation system
during the summer months while the WCDHS program during the same summer months would
experience significant down time because regular Head Start was closed. When we added Migrant Head
Start, we filled a gap in our scheduling,by replacing the regular Head Start service with a summer
program. Weld County Transportation and WCDHS Migrant Program subcontracts with MesAbility,
Grand Valley Transit, Grand Junction, Colorado to provide transportation services for Migrant children
and families in the Grand Junction and Olathe areas on the Western Slope. The Weld County Transit
System Administrator assists with the management of this contract. Such an arrangement minimizes
statewide administrative overhead to transport migrant children. County Agreement
Colorado Preschool- This service was started in February of 1990. We currently have eleven locations in
Weld County for this program. We run this program with several of the other programs, that is to say
children are transported along with regular Head Start children, employment services clients, Elder
Daycare, Elderly and Disabled clients. Several contracts are in place with local school districts for the
Preschool Program. County Agreement
Weld BOCES—This service is for special needs children who attend Head Start. This service represents a
small contract with Weld BOCES to serve up to 20 special needs children annually. County Agreement
Employment Services - Since 1990 the Transportation Program has provided service to clients of several
employment and training programs of Weld County Employment Services Division by transporting
clients to workshops and job sites. Depending on funding levels for the Summer Youth Program of
Employment Services; transportation is provided to youth to get them to and from work sites. County
Agreement
City of Greeley—We provide temporary transit service within the City of Greeley for emergency situations
while the clients are being screened and qualified for the City of Greeley door to door service..
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
PAGE 11 (B)
The City of Greeley Transit Superintendent, John Lee, is a member of the Human Service Transit Advisory
Board and the Area Agency on Aging Advisory Board.
Senior Nutrition Program —Annually, the Weld County Transit System delivers approximately
71,000 meals into 25 sites throughout Weld County. Two new sites were added in 2001; Grover and
Ft. Lupton,beginning in May and June, serving one time each week. It is possible on the nutrition routes to
transport clients to the area of the nutrition site and/or transport passengers into Greeley from the area as the
drivers are returning trays to the UNC kitchen. County Agreement
A. RESULTS OF COORDINATION
If each of the programs above were to implement a separate transportation system it would require the
following bus resources: Head Start/Pre-school—21 vans, Senior Nutrition 5 vans, 4 Employment vans,
one Inter-office mail routes, 2 Americorp vans, 3 Summer Youth(4 months a year), 3 TANF/Welfare to
Work programs, and Mini-Bus (E&D, general public)4/7 depending on day. This totals up to 46 units,
each of the programs would have administrative duties associated with the operation of transportation
services. Costs would be duplicated for the operation of each transportation entity. In most counties each
of these programs operates separately, in Weld many are under the Human Services umbrella and
transportation for these programs is fully consolidated and integrate under one management system in
conjunction with public, elder and disabled transportation.
The City of Greeley Bus is beginning a new"companion" service. This is a one on one training for elderly
and disabled clients to use the fixed route service. We believe it will be advantageous for our rural clients
to utilize the fixed route service while in Greeley and free our vans to make additional rural pick-up or
return routes.
The City of Greeley Bus has an application sheet that must be completed by a new client before that client
is qualified to ride the Elderly/Disabled Bus. During the time of qualifying for their service, the Weld
County Transportation is available to transport the client until the paperwork has been completed, usually
within a three week time frame.
B. TRANSIT SYSTEM ADVISORY COMMITTEE
The Weld County Division of Human Services Transit Advisory Board was established in April 1999.
This Committee consists of nine (9) community members who are appointed by the Board of Weld County
Commissioners. The committee meets every other month and is attended by a County Commissioner as
well as the Executive Director of Human Services. The Transit System Administrator reports to the
members of the committee on the events of Transportation. The committee also reviews all policies and
procedures, having discussion and comments on such policies before they are implemented.
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
SERVICE JUSTIFICATION ALL APPLICANTS Page 12 (A)
A. TRIP DESTINATION-DEMAND RESPONSE
Trip Category Percent of Total
Medical 9% elderly, disabled, general public
Nutrition 4% transport to senior meal sites
Education/Employ 80%includes Children programs, TANF,Youth
Social/Recreational 4% primarily well elderly
Grocery Shopping 3% elderly/disabled
B. FUNDING CUTS
If we are not awarded the requested funds we will re-look at the expansion plan we have indicated.
Some adjustments would be made.
In 2000 non medical Medicaid revenue has generated an additional $47,000. This funding covers trips
provided for adult day care participants and for home and community based services recipients. We are
currently applying to be certified for Medicaid medical transportation and we are currently building a
clientele for the service. We are projecting $5,000 per month when the certification has been granted.
It is our goal to continue to diversify our funding sources so that any given funding cut would not cause
A dramatic cut in service to our clients.
C. PASSENGER CHARACTERISTICS AND DEMOGRAPHIC DATA
1. Profile of Target Clientele
Our target population for the entire transportation program is primarily low income children,
elderly, and persons with disabilities. Elderly and disabled and the general public are served
under the CDOT grant.
2. Breakout of Passengersship by Age Brackets for Entire Program.
Under 18 54% 98% of the 56% are below poverty level
18—60 7% 7% of the 7% are below poverty level
60 plus 39% 40%of the 36% are below poverty level
OTHER INFORMATION
1. Degree of Need for Transit Service—It is the goal of the Weld County Transit System to have
some visible level of public transportation available to each of the population centers and the
surrounding unincorporated areas of the population centers. The Weld County Area Agency
on Aging, through a variety of formal and informal needs assessments believes that transportation,
home health care, low income housing, are the highest need categories for our county. In many
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
PAGE 12 (B)
such as the Tri-Town and Erie communities; transportation is the highest priority. Wheelchair
service remains a high need and is documented by the frequent requests for service. Since in the past
our service has placed a high emphasis non-sponsored passengers, there is a continuing need to
increase service to non sponsored passengers, that is passengers who are not affiliated with a
particular group of service. As proposed above; our plan in 2002 and 2003 is to increase service to
the non-sponsored passengers.
2. Why Need? - We attribute the need for transportation in this county to a variety of factors which are
are as follows:
(Size of the County)—Weld County encompasses 4004 square miles. It is the third largest county in
the nation, as large as the State of Connecticut. There are approximately 27 small incorporated towns
scattered throughout the county. There are high percentages of 60 plus residents in many of these
communities with percentages at 27% in Grover and 17 in Keenesburg. Many communities are
over one hour from the county seat in Greeley. We also cross the county line to transport to
Longmont and Northglenn because these economic centers are closer than the county seat. Citizens
in the southeastern and northeastern sections of the county experience the most isolation and
frustration over transportation needs.
(Demographics)—The current population estimates from Colorado Division of Local Government
show Weld at 20,718 of the 60 plus population. Persons between the ages of 75 and 85 years are
increasing three times faster than all other age cohorts. Between 1980 and 1990 the 60 and 75 plus
population for Weld has increased by 20% and 30% respectively. An examination of selected
subgroups as a percent of the State total, prepared by the Aging and Adult Services Division, Weld
County ranked in comparison to 62 other counties, 9th in percent of 75 plus population, 6'" in
percent of 60 plus minority population and 1s`in percent of rural 60 plus population. Overall the
population for Weld has increased from 154,930 to 180,396 in 2000.
(Volunteers)—Volunteers are recruited through the rural senior centers and are reimbursed 30 %2 cents
per mile to help with transportation requests. Annually, $10,000 per year is set aside from the CSBG
grant to cover this expense. We have 1 to 3 volunteer drivers in the 19 rural towns. Ironically, older
volunteers are the most available to do this transportation,but the least capable over time. It is
difficult to recruit younger volunteers because most are working. The young/old are traveling and
often are reluctant to make regular commitments. We are continually recruiting new volunteers.
(Safety concerns)—With the increasing numbers of very elderly persons, the safety of these
individuals driving—that is safety to themselves and others—is a serious consideration.
(Dependency)—With the exception of the towns of Windsor, Ft. Lupton, Hudson (very limited), and
Platteville, there is no other access to public transportation outside the urbanized Greeley/Evans area.
The Town of Windsor operates a vehicle to transport seniors to the nutrition site and to doctor's
appointments. Ft. Lupton and Hudson Housing Authorities provide limited service for the senior
transportation. It is not a public service. The Platteville senior citizens recently received a gift of a
van from a private donor, operated by the local government of Platteville. In each community the
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
PAGE 12 (C)
Weld County Transit System provides additional service. The County Transit System is a necessary
service for every rural community in Weld County.
(Demand)—The North Front Range Regional Transit Element indicates the transit demand for the
elderly and disabled account for approximately 43% in the Non-Urbanized Area. The Element
analysis indicates there was a 40% estimate of unmet need in the Non-Urbanized County. Our
greatest unmet need is for expanded wheelchair service and for non-sponsored passengers.
We are finding it increasingly difficult to meet needs of individuals who have daily appointments, such
As dialysis, therapy. Often we have to rearrange clients'appointment to ft with our schedules, which
could be very inconvenient for the client. Transportation to adult daycare from around the county is
Another great need and one that affects the quality of like of the client and the care giver when we are
Unable to accommodate a daily or several times per week schedule for these passengers.
3. Unmet needs—Our goal is to increase our public demand response capability by 10% over the next
two years. We have a well established modified fixed route service to the rural senior center locations.
However, we feel we need to be able to respond better to individual need calls. The diversification of
of our funding sources by seeking Medicaid funds, am increase in 5311 funds, and the new Fare Plan,
is intended to cover additional costs to increase this service. It continues to be important to have
sources of funding to support every passenger we transport.
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
FINANCIAL JUSTIFICATION ALL APPLICANTS Page 13(a)
!. FISCAL RESOURCES OF THE APPLICANT
1. Medicaid- Non medical Certification for our system is generating approximately $4,000
per month. This source of income initiated in 1997. Medical Medicaid Certification will bring
additional income into the system in 2001 as long as Medicaid transportation is available.
2. Title III—For several years the Area Agency on Aging was able to provide monies to reimburse
volunteer drivers. In 1987, due to demands for home health care for the frail elderly, this support
source was shifted to the Community Service Block Grant. As a resource Title III is becoming
less and less a possibility. The Title III program has not realized a real increase in funds since
1980.We do, however, transport meals to senior nutrition meal sites at a cost of approximately
$54,000 Title III annually. The Title III budgets for 2002 and 2003 appears at this time to be stable.
3. United Way—Not a source for transportation funding in Weld County.
4. County Government—The WELDCOS Senior Aide Coordinators receive $10,000 from general
funds annually from the Board of County Commissioners for Senior Coordinators for senior
center operations. Although these funds do not go directly for transportation, Senior Coordinators
working from their respective centers, are the local schedulers for transportation requests. This
information is communicated to the Transportation Department on a weekly basis. An additional
$150,000- $200,000 will be contributed by the County with donated office and parking space for the
vans, the Weld County gas and license plate discounts in 2002 and 2003. Also, the County will match
the capitol needs for an approximate total of$250,000 per year for 2002 and 2003.
5. Fare System —The fare system will be fully operational by the end of 2001. Non-contractual riders
will pay a portion of their transportation costs, therefore generating money for expanded services.
A grant from the North Front Range Transportation and Air Quality Planning Council of the
Metropolitan Planning Organization provided the Fare and Implementation Study in 2000.
6. Foundations—None at this time.
7. City of Greeley—No income, however coordination occurs with Weld County transporting the
City of Greeley clients until such a time as the Para-Transit system can provide. The training
Video Resource is excellent. A member of"The Bus" staff is a member on the Transit Advisory
Board of Weld County.
8 Other
Community Service Block Grant - The Transit System will allocate $95,000 and $105,000
in costs to CSBG to Subsidize transportation for the elderly and disabled in 2002/2003.
another$10,000 will be allocated to the WELDCOS (Rural Senior Coordinators)to
reimburse volunteer drivers at $ .30 %2 per mile.
APPLICATION FOR FINANCIAL ASSISTANCE 2002/2003
PAGE 13 (b)
Local Civic groups/clubs—The Town of Ft. Lupton Housing Authority provides van service for the
Elderly or shopping and medical appointments on a daily basis. The Platteville Senior
Citizens were recently given a new van from a private donor to be used for transportation needs
of the elderly in the Platteville area. The Housing Authority of Hudson secured a van through
the State Surplus Division to transport seniors for medical and shopping appointments within the
immediate area. The Town of Windsor provides a car and two part-time drivers to transport
Seniors to local grocery stores and to necessary medical appoints outside Windsor
WIA—The Employment Training Programs of Weld County utilize Transit System to transport
Summer Youth to job sites. Income form this source in 2002 will be $3,000 and $4,000 for 2003.
Head Start and Migrant Head Start Program is an important source of income for the Transit System.
The 2002 and 2003 estimated income is $1,070,000.
Weld School Districts—The Colorado Pre School Program which is run in conjunction with the
Head Start Program is a relatively new source of income for the Transit System. The 2002/2003
projected income is $87,000.
B. INCOME VRS. EXPENDITURES
The proposed plan of service in this application would allow the Weld County Transit System
to provide more services to individuals whose needs do not necessarily fall within a group trip
service.
C. REVENUES AND CONTRACTS RESOURCES
Fare and Donations—It has taken considerable time to find an efficient, fair and safe way to
implement the collection of fares on our public routes. We vastly over projected the potential
and capability to retrieve fares. We have established a schedule and will continue working
toward collection of fares; projecting $7,500 for 2002 and$10,000 for 2003. We continue to
emphasize income from non medical and medical (non-emergency) Medicaid. We are projecting
$55,000 for 2002 and $57,000 for 2003.
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