HomeMy WebLinkAbout20010737.tiff RESOLUTION
RE: APPROVE COORDINATION AGREEMENT FOR SUPPORTED EMPLOYMENT
TRAINING SITE AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Coordination Agreement for a
Supported Employment Training Site among the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Social Services, the Employment Services of Weld County, and the Weld Food Bank,
commencing upon full execution of said agreement, and ending December 31, 2001, with
further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Coordination Agreement
for a Supported Employment Training Site among the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department
of Social Services, and the Employment Services of Weld County, and the Weld Food Bank be,
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 19th day of March, A.D., 2001.
BOARD OF OUNTY COMMISSIONERS
��_` WELD C NTY, COLORADO
ATTEST: fai A�A� IE�
'�1�' .� y . J. eile, Chai
Weld County Clerk to the .'tiff 1`.et'a. S / y
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2%P � lenn• Vaad,
BY:
Deputy Clerk to the Boar. g EXCUSED
Wil ' H. Jerke
D AS O FORM: . �
TThAUrney
Robert D. asden
2001-0737
F c: "z=' SS0028
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DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
lifillIDWEBSITE:www.co.weld.co.us
C Administration and Public uppce(970)352-6933.
O Child Support(970)352-6933
COLORADO MEMORANDUM
TO: M. J. Geile, Chair DATE: March 14, 2001
Board of County Commissioners k
FR: Judy A. Griego, Director, Social Services C \IL'0 r)
c.
RE: Coordination Agreement for Supported Emp oyment Training
Site Among the Weld Food Bank, the Weld County Department
of Social Services, and the Weld County Division of Human
Services
Enclosed for Board approval is a Coordination Agreement for Supported Employment
Training Site Among the Weld Food Bank, the Weld County Department of Social
Services, and the Weld County Division of Human Services.
The major provisions of the Agreement are as follows:
1. The term of the Agreement commences January 1, 2001, and ends December
31, 2001.
2. The Coordination Agreement is non-financial.
a. The Weld Food Bank will provide a supported employment work site
and work site supervisor for clients under the Colorado Works in Weld
County or Temporary Assistance for Needy Families (TANF).
b. The Weld County Division of Human Services will coordinate work
activities with the work site supervisor and provide support for the
client during his or her participation at the work site.
c. The Weld County Department of Social Services will provide the
computer and work site equipment for up to two clients.
d. The Weld Food Bank will be allowed limited access to Weld County's
Computer Network as provided in the terms of the Agreement.
If you have any questions, please telephone me at extension 6510.
2001-0737
COORDINATION AGREEMENT FOR SUPPORTED EMPLOYMENT TRAINING
SITE AMONG THE WELD FOOD BANK, THE WELD COUNTY
DEPARTMENT OF SOCIAL SERVICES, AND THE WELD COUNTY
DIVISION OF HUMAN SERVICES
This Coordination Agreement is entered this first day of January, 2001, and is by and between
the County of Weld, a political subdivision of the State of Colorado, by and through the Board
of County Commissioners of the County of Weld, on behalf of the Weld County Department of
Social Services and Employment Services of Weld County, a department of the Weld County
Division of Human Services, hereinafter collectively referred to as "County," and the Weld
Food Bank, hereinafter referred to as "Food Bank."
Purpose
The Food Bank and the County have identified a need for a supported employment
training site for Temporary Assistance for Needy Families (TANF) clients to be located
at the Food Bank. The supported employment training site will offer TANF clients,
who are in need of work skills development, the opportunity to gain basic work skills,
practical knowledge, and work experience in a controlled and supported employment
setting. The skills, knowledge, and support that TANF clients will receive will be
invaluable in establishing a sound work-based background that will assist them in
alleviating the need to rely on cash assistance. Additionally, this project will provide
the Food Bank with manpower to take applications for food boxes, determine
eligibility, possibly initiate food stamp applications, and provide information and
referral services to Food Bank clients in need of other community resources.
The parties understand that this coordination Agreement is a non-financial agreement.
II. Responsibilities and Location
The supported employment training site will be physically located on the property of
the Food Bank. This site location was selected for the following reasons:
A. The supervision and administration of the functions of the site and associated
staff will be monitored and enhanced by the administrative staff of the Food
Bank.
B. The site is in a central location, with close proximity to the Weld County
Department of Social Services, on the City of Greeley's main bus route, and
within minutes of Employment Services of Weld County.
C. The site location is in an area where many low-income individuals reside and it
provides easy access to the Food Bank programs.
D. Food Bank, through funding by United Way, will provide a temporary building
with sufficient space to house the supported employment training site. The
building will be physically located at the Food Bank to provide workspace for
the project supervisor and the TANF clients.
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III. Selection of Clients
The County, through the Weld County Department of Social Services and Employment
Services of Weld County, will cooperatively review and select TANF clients who
would be appropriate for placement at this location. Selection will be based upon the
client's ability to benefit from participation as well as their ability to perform the
required duties. Assessment criteria to determine appropriateness of placement will
include a review of the client's physical capabilities as they relate to the position, the
basic educational skills necessary to perform the functions of the job, their interest in
continued employment in related occupations, and their ability to work the required
number of hours.
IV. Supervision of Client
The Food Bank, with funding provided by the United Way, will provide a staff member
who will act as the on-site supervisor for this project. The on-site supervisor's
responsibilities will include the daily supervision of the TANF clients placed,
assignment of daily duties, and assisting the clients in acquiring the basic workplace
skills identified by Employment Services of Weld County and the Weld County
Department of Social Services, as necessary for entry level employees. Training and
support will be available to the on-site supervisor regarding basic workplace skill
development through Employment Services of Weld County. The on-site supervisor
will also train the TANF clients so they are able to assist individuals in completing
applications for food boxes, initiate referrals to the Food Stamp Program, make other
community service referrals, and complete other administrative and clerical
responsibilities as appropriate.
The on-site supervisor will also act as a job site mentor for the clients and assist them
in resolving work issues such as getting along with others, developing alternative plans
for transportation to be able to get to work, and any other issues that may interfere with
them being successful on the job.
The Weld County Department of Social Services will have overall supervision of the
TANF client as he or she participates in the Colorado Works in Weld County Program.
V. Training of Clients
Training of TANF clients for this position would primarily be on-the-job. The on-site
supervisor would be responsible for training the TANF clients on the specific of the
job.
TANF clients will also be afforded the opportunity to increase their experience and
skills by taking advantage of training, which may include GED, increasing their basic
skills, learning basic word processing, spreadsheet applications, or other training
related to their position. This training could be accessed at Employment Services
Learning Lab, Aims Community College, or any other training facility offering the
skills the client needs or wants. Costs of training such as tuition, books, fees, etc.
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would be paid from TANF funds. Child care and transportation services would be
covered under supportive services.
VI. Length of Placement
Placement of TANF clients in the supported employment training site will not exceed
six months. TANF clients will be evaluated monthly to measure their progress in
obtaining the basic workplace skills identified as necessary for entry level employees
and the skills necessary for the job.
VII. Supportive Services
Supportive services such as child care, transportation assistance, vouchers for
appropriate work clothing, etc., will be provided by the County, through its TANF
Program, as appropriate. The goal of the County and Food Bank is to assist individuals
in obtaining and maintaining employment that allows the individual to be self-
supporting. To this end the County, through its TANF Program, may provide any
services that an individual needs to assist them in the transition from cash assistance to
employment.
VIII. Equipment
The Weld County Department of Social Services will provide the furniture and
computer hardware for the on-site supervisor and TANF clients that will be needed to
adequately run the project. Any equipment provided will be the property of the Weld
County Department of Social Services and be returned to the Department if the project
does not continue. Necessary equipment will be determined as the project develops.
Special adaptive equipment needed by individuals with disabilities to be able to perform
their duties may be provided through the County, through its TANF Program, or
through a coordinated effort between the County and the Division of Vocational
Rehabilitation.
IX. Job Seeking Assistance for Clients
TANF clients are provided job-seeking assistance from County staff and programs of
the Weld County Department of Social Services and Employment Services of Weld
County. While participating in this project, TANF clients will be encouraged to seek
full-time employment as soon as it is determined that they are job ready. Referrals to
related job openings will be provided and clients will be expected to follow-up on job
leads.
X. Network Access
The Food Bank is being granted limited access to the Weld County Government
computer network. Network access is being provided to facilitate a more efficient
business process related to the Supported Employment Training Project administered by
the County.
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The Food Bank desktop computers will be provided access to the Weld County
Network for basic file sharing and to run software applications associated with the
project. While Food Bank computers will be connected to the Weld County Network,
support and ongoing maintenance of the Food Bank desktop computers remains the
responsibility of the Food Bank.
Weld County reserves the right to immediately disconnect computers from the network
or to disable an individual's network security at anytime without notification to
maintain the stability of the Weld County Network. Disruptive or illegal use of the
computer or network is also grounds to have security immediately revoked. General
guidelines for computer use, network access, or use of electronic mail should be
adhered to as outlined in the Weld County's Internet Acceptable Use Policy, which is
attached hereto and made a part of this Agreement.
These limited access provisions denote what will and will not be provided by Weld
County and what is expected of the Food Bank to obtain and maintain the network
access that is being granted.
A. Weld County will provide the following to the Food Bank:
1. Connectivity to the Weld County Network and Social Services' file
server to the point of providing a network hub active on the network.
2. Cabling from the network hub to the individual Food Bank desktop
computers is the responsibility of the Food Bank.
3. Network administration responsibilities, e.g., configuring authorized
network security accounts and network maintenance to the network
hub.
4. Novell NetWare client software will be provided. Installation is the
responsibility of the Food Bank.
5. An IP and MAC address will be provided to each computer that is
authorized by completing a Weld County Computer Security Request
form.
6. Authorized Food Bank employees will be granted limited access to the
network and file server to facilitate the following:
• File sharing with Social Services employees
• Running shared applications on the network
• Provide a secured home directory on the network
• Internet connectivity
7. Group Wise electronic mail will be provided to authorized TANF
workers. The Food Bank maintains their own local electronic mail
system.
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B. Weld County is not providing the following to the Food Bank.
1. Desktop computer support and maintenance.
2. Network print capability for non-TANF equipment.
3. Cabling to the Food Bank desktop computer.
4. Network interface cards for Food Bank computers.
5. Additional network protocols cannot be implemented on the network by
the Food Bank.
6. Sharing of local drives on the computer or sharing locally attached
printers is not allowed.
7. Software programs sending broadcasts or other unwanted traffic on the
network is not allowed.
C. Contacting the Weld County Help Desk - Procedurally, a primary technical
contact should be designated for both Food Bank employees and a designated
technical contact within Social Services. All trouble calls should initially be
routed through the Social Services contact and if they are unable to resolve the
issue and it is within the scope of Weld County support, they will contact the
Weld County Help Desk at extension 4851. All responses will be directed to
the Social Services technical contact who will assist with the resolution of the
problem.
All security requests should be made through the Social Services Contact and
approved by the Director of Weld County Social Services.
XI. Term of the Memorandum of Agreement
The term of the Agreement shall commence the day the Agreement is fully executed
and will end on December 31, 2001.
XII. Modifications
This Agreement may be modified in whole or in part upon approval of the signers.
XIII. Termination
This Agreement may be terminated by any of the signers upon thirty (30) days written
notice.
XIV. Entire Agreement/No Third Party Beneficiary
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This Cooperative Agreement contains the entire agreement and understanding between
the parties to this Cooperative Agreement and supersedes any other agreements
concerning the subject matter of this transaction, whether oral or written. It is the
express intention of the parties that any entity other than the undersigned parties
receiving services or benefits under this Cooperative Agreement shall be deemed an
incidental beneficiary only.
XV. No Waiver of Immunity
No portion of this Cooperative Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall any portion
of this Cooperative Agreement be deemed to have created a duty of care that did not
previously exist with respect to any person not a party to this Cooperative Agreement.
XVI. Severabiliy
If any provision of the Cooperative Agreement should be held to be invalid, illegal, or
unenforceable for any reason, the validity, legality, and enforceability of the remaining
provisions shall not in any way be affected or impaired thereby.
ATTEST: ' �`� BOARD OF COUNTY COMMISSIONERS
WELD C OU COLORADO
,v+ I�yTY'
Weld County Clerk to di iv
Deputy Clerk to `s= acP M. J. Geile, Chair (03/19/2001)
WELD COUNTY DEPARTMENT OF WELD FOOD BANK
SOCIAL SERVICES
By: . \ ') By: /Va_. �a.a}
Ju A. iego, Di ctor Leona Martens, Executive Director
EMPLOYMENT SERVICES OF WELD
COUNTY
DEPARTMENT OF MAN SERVICES
By:
J:' n irector
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Attachment
ELECTRONIC MAIL (E-MAIL)
Electronic Mail (e-mail) is defined as any message that is transmitted
electronically between two or more computers or terminals, whether stored
digitally or converted to hard (paper) copy. Under part 2 of article 72 of title
24, C.R.5., e-mail messages are considered public records and may be subject
to public inspection, pursuant to 24-72-203, C.R.S. All computer-related
information,including e-mail messages,are the property of Weld County and are
considered the County's records.
As with any County property or equipment, e-mail should be used for official
County business only. Incidental and occasional personal use of e-mail is
permitted. However, strictly forbidden e-mail usage Includes use for personal
profit or gain; transmission of political messages; solicitation of funds for
political or other purposes; or sending of harassing messages.
Because e-mail is County property, the County has the right to inspect and
review any e-mail or other data stored on County computers/equipment. SGT
staff is responsible for monitoring electronic mail through regular
computer/network maintenance. Additionally, County officials may inspect and
copy e-mail and computer records when there are indications of impropriety by
an employee,when substantive information must be located and no other means
are readily available, or when necessary for conducting County business.
Supervisors may review the contents of an employee's electronic mail without
the employee's consent.
Employees using e-mail should refer to the Weld County Internet Acceptable Use
Policy in the Weld County Administrative Manual.
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