HomeMy WebLinkAbout20010973 RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 28, 2001
TAPE #2001-14
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, March 28, 2001, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner M. J. Geile, Chair
Commissioner Glenn Vaad, Pro-Tem
Commissioner William H. Jerke
Commissioner David E. Long - EXCUSED
Commissioner Robert D. Masden
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther E. Gesick
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of March 26, 2001, as printed. Commissioner Jerke seconded the motion, and it carried
unanimously.
ADDITIONS TO AGENDA: There were no additions to the agenda.
CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, WORKFORCE DEVELOPMENT BOARD - BRIAN LESSMAN, B. J.
DEAN,AND DICK WOOD: Chair Geile read the certificate and presented it to Brian Lessman, recognizing
him for four years of service on the Workforce Development Board. Chair Geile also read the certificates
for B. J. Dean for seven years, and Dick Wood for six years of service on the Workforce Development
Board; however, neither were present.
RECOGNITION OF SERVICES, UNIFORM BUILDING CODE BOARD OF APPEALS - DALE LYMAN:
Chair Geile read the certificate recognizing Dale Lyman for three years of service on the Uniform Building
Code Board of Appeals; however, Mr. Lyman was not present.
RECOGNITION OF SERVICES, EMERGENCY MEDICAL SERVICES COUNCIL - CLOYD CONLEY,
YVONNE DUARTE, RON DEVER,AND JIM MCEACHRON: Chair Geile read the certificates recognizing
Cloyd Conley, Yvonne Duarte, and Ron Dever, for their services on the Emergency Medical Services
2001-0973
BC0016
Council; however, they were not present. Jim McEachron was present and Chair Geile commended him
for five years of service on the Emergency Medical Services Council although his certificate only indicated
two years.
RECOGNITION OF SERVICES - AWARD OF FINANCIAL REPORTING ACHIEVEMENT, WELD
COUNTY ACCOUNTING DEPARTMENT: Chair Geile read the plaque recognizing the Weld County
Accounting Department for the work done on the Comprehensive Annual Financial Report (CAFR). Mr.
Warden presented the award to Claud Hanes, Janet Reichert, and Barbara Eurich. Commissioner Vaad
also complimented the Accounting Department staff and commented that CCI has begun to realize the
outstanding work done on the Weld County's CAFR.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
PUBLIC INPUT: There was no public input.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $533,206.78
Electronic Transfers -All Funds $3,000,700.06
Commissioner Masden moved to approve the warrants as presented by Mr.Warden. Commissioner Vaad
seconded the motion, which carried unanimously.
BIDS:
PRESENT REMODEL OF THE WEST ANNEX BUILDING BID - FINANCE DEPARTMENT: Mr. Warden
presented the two bids received. Said bids will be considered for approval on Wednesday,April 11, 2001.
In response to Commissioner Vaad, Mr. Warden stated the bids are under the budgeted amount and in
response to Commissioner Masden, he stated they allow for a ten-percent contingency.
PRESENT 2001 SEALCOAT PROJECT BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden
presented the two bids received. Said bids will be considered for approval on Wednesday,April 11, 2001.
PRESENT FUEL-DIESEL, UNLEADED,AND PROPANE BID-DEPARTMENT OF PUBLIC WORKS: Mr.
Warden presented the two bids received. Said bids will be considered for approval on Wednesday,
April 11, 2001.
APPROVE 2001 STEEL BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the Department
of Public Works recommends approval of the bids from Big R Manufacturing, Contech Construction,
Winograd's, JD Fields and Company, and Carder Concrete for the various products indicated in the
memorandum from the Department of Public Works, dated March 21, 2001. Commissioner Vaad moved
to approve said bids as recommended by staff. Commissioner Jerke seconded the motion, which carried
unanimously.
NEW BUSINESS:
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES AND AUTHORIZE CHAIR TO SIGN-
ADVANCED TOOLING CONCEPTS, LLC: Raelene Anderson, Assessor's Office, stated the petitioner
reported two pieces of equipment that were being leased from another company which resulted in a double
assessment. Ms. Anderson stated staff recommends this petition request be approved. Commissioner
Minutes, March 28, 2001 2001-0973
Page 2 BC0016
Vaad moved to approve said petition and authorize the Chair to sign. The motion, which was seconded
by Commissioner Jerke, carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES AND AUTHORIZE CHAIR TO SIGN-
REGENCY HALLMARK: Ms. Anderson stated due to a staff data entry error they recommend approval of
this request. Commissioner Vaad moved to approve said petition and authorize the Chair to sign.
Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER 2001-2002 COMMUNITY SERVICES BLOCK GRANT APPLICATION AND PLAN AND
AUTHORIZE CHAIR TO SIGN: Mr. Warden stated staff would like to continue this matter to Monday,
April 2, 2001, at 9:00 to allow adequate time for notification. Commissioner Vaad moved to continue
consideration of said application and plan to Monday, April 2, 2001, at 9:00 a.m. Commissioner Masden
seconded the motion, which carried unanimously.
CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND MAINTENANCE OF A
PORTION OF WELD COUNTY ROAD 51 AND AUTHORIZE CHAIR TO SIGN - TIMOTHY AND
STEPHANIE FINK: Bruce Barker, County Attorney, stated this is a standard agreement allowing Timothy
and Stephanie Fink to use a 440-foot portion of Weld County Road 51 extending south from Weld County
Road 40 as an access to their residence. Commissioner Vaad moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER SETTING HEARING DATE TO CONSIDER PETITION FOR VACATION OF A PORTION OF
RIGHT-OF-WAY ON WELD COUNTY ROAD 39 - DWAINE POLAND: Mr. Barker stated road vacation
petitions require ten days notice and he recommends the Board set the hearing date to consider this matter
for April 11, 2001, at 9:00 a.m. Commissioner Vaad moved to set the hearing date to consider the petition
of Dwaine Poland for the vacation of a portion of right-of-way on Weld County Road 39 for April 11, 2001,
at 9:00 a.m. Commissioner Masden seconded the motion, which carried unanimously.
CONSIDER SETTING HEARING DATE TO CONSIDER PETITION FOR VACATION OF A PORTION OF
RIGHT-OF-WAY ON WELD COUNTY ROAD 6 - ROCKY MOUNTAIN WILDLIFE CONSERVATION
CENTER: Commissioner Vaad moved to set the hearing date to consider the petition of the Rocky
Mountain Wildlife Conservation Center for the vacation of a portion of right-of-way on Weld County Road 6
for April 11, 2001, at 9:00 a.m. Commissioner Masden seconded the motion, which carried unanimously.
PLANNING:
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL
FOR IMPROVEMENTS (PRIVATE ROAD MAINTENANCE) FOR SOARING EAGLE RANCH PLANNED
UNIT DEVELOPMENT, S #549, AND AUTHORIZE CHAIR TO SIGN - SOARING HOME, LLC: Lee
Morrison, Assistant County Attorney, suggested the Board also approve the proposed form of collateral
in conjunction with the Agreement. He explained the developer will provide collateral in two forms. Fifteen
percent will be covered by a Letter of Credit and the remaining 85 percent will be the construction loan held
by the developer which the County will be able to access if necessary. Mr. Morrison stated he has
reviewed the agreement and form of collateral and recommends approval. In response to Commissioner
Jerke, Mr. Morrison stated the developer will have no access to the 15 percent Letter of Credit, and added
the bank is ensuring that the money is only drawn for the next phase of work by the developer. He further
stated this proposal is a substantial deviation from the standard forms of collateral; however, this allows
the County access to an amount which is substantially more than what would otherwise be required. Mr.
Morrison stated this deviation must be approved by the Board; staff does not have that authority. He
further stated this process has been used by other counties, and he feels this will still provide a substantial
protection for the County. Responding further to Commissioner Jerke, Mr. Morrison stated approval of this
request would allow for other developers to use this option in the future; however, he does not think it will
Minutes, March 28, 2001 2001-0973
Page 3 BC0016
set a precedent. In response to Chair Geile, Mr. Morrison reviewed the loan amount, which covers
completion of the entire project, rather than proposing phases. He further stated the bank is committed
to notifying the County of any concerns with the development, and further restrictions can be added at a
later date if there are problems. Commissioner Vaad moved to approve said agreement, accept the form
of collateral, and authorize the Chair to sign. Seconded by Commissioner Jerke, the motion carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:40 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: IIa /fraa�� EXCUSED DATE OF APPROVAL
-es M. J. Geile, Chair
Weld County Clerk to the :1 ord �e i
�
1 186 %4O0'al
Glenn Vaad, Pro- e
BY: 3'/ii. . re. 1
Deputy Clerk to the Boa: I 711"7, 44\
s f11. William H. Jerke
EXCUSED
vi E. Long
Robert D. asden
Minutes, March 28, 2001 2001-0973
Page 4 BC0016
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