HomeMy WebLinkAbout20010442.tiff 011#
SOCIAL
SERVICES
FUND
SOCIAL SEFIVICFS
Revenue Changes
CI 0
R N
O OI
O OD
d T
$10,000,000 f9 i.
co
o)
$8,000,000 03 N
Li CD
CO T 01
C CO X2002
$6,000,000 m fR • 1%. co
Cli N LJ2001
$4,000,000 u:= <, a-.•... .�.
20000
$ , 00 J
$0
P J J I
Property taxes Fund Balance
Federal/State
2002 Revenue
TOTAL: $14,907,583 (2001 : $13,181,183)
Property taxes
$3,015,898 20.2%
Federal/State wcitnisi
$9,007,950 60.4°/0
Fund Balance
$2,883,735 19.3%
243
SOCIAL SERVICES
2002 Expenditures
Total $13,707,583 (2001 $12,281,183)
60110000
5000000 4930000Child Welfare
Core Services 43%
4000000 9%
TANF
3000000 11%
z000000 1455053 1050B05�-_--
IGR5081.•13!35
+a5o55 ,zszso0 —11°°°°° _-132,5000miscellaneous r
nu0013,5 m � 4%
0 110900
fl19C0... 506550
L. § G g izsooa 46"° Iao3 aid to needy leap
i •- i tsE e 21 disabled 1%
5 5 1 41a @ 1% Child Support
N t Admin day care administration
F n 10% 7% 14%
Ten Year Trend
All Funds Expenditures
120
100
80
60 ■Taxes
0 Social Services
40 I
20 ® SOCIAL
A `;` SERVICES
0 ,
XO'93 �99� ��'cb 43�� �°jc;\ N�9� N9c�I,, fl, QO(`L
Social Services Expenditures& Local Taxes
•
TEN YIBAR TREND
Cumulative Percent Increase: Social Services
120
II
100
Inill......._ ...-- —.=
80 R
N
r m
60 ❑Taxes
1------te,
®Social Services
40
E
20 1=
0 , I -" t I I i f
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002
SOCIAL SERVICES FUND SUMMARY
The total Social Services budget is $13,707,583. The program is funded by property tax of
$3,015,898, and state and federal funds of $9,007,950. Over the last ten years the county
contribution of property tax has remained stable at about $3,000,000. The total budget is up by
$1,426,400 primarily due to additional child welfare funding from the State. An ending fund balance
of$1,200,000 is anticipated.
Overall funding for Social Services has improved over the last few years. However, for County
Administration the amount of funding is not adequate. Old Age Pension, Food Stamps, Medicaid,
Adult Protection, and Common Support staff are funded out of Regular Administration of which
about twenty five percent is contributed by the County. Each year the complexity and the number
of Medicaid cases grows but no additional funding has been provided by the State to manage the
cases. A workload study commissioned by HCP&F and CDHS had indicated that the Weld County
should increase its FTE by four. A funding initiative by CDHS is pending for SFY03. Unless this
situation changes, delays will result in processing cases for children's Medicaid, nursing homes,
HCBS, and other Adult Medicaid programs. The complexity of Adult Medicaid program cases has
increased due to State regulation changes. National, State, and local outreaching efforts to enroll
children in Medicaid are increasing Medicaid cases significantly. Two Medicaid positions are
requested to handle the caseload growth by using State/County Contingency funds.
Miscellaneous revenue has become a greater part of funds for Social Services. Child Support
incentives are projected to be about$400,000. Incentives and the federal reimbursement combine
to make Child Support a self supporting program. County contingency funds have increased over
the last few years. A conservative estimate of county contingency is projected at $500,000 for
CY2002. Federal funds for IV E have ranged from $650,000 to $200,000 per year over the most
recent years. Since it is difficult to project, IV E funds were estimated at $200,000 for CY2002.
Employment First, Medicaid Transportation, Medical Exams, Fraud, Food Stamps Refunds, and
Child Welfare Staff Development are combined into the budget unit entitled"Other Programs". No
significant changes are anticipated for CY2002. The department will continue a strong effort to
reduce the amount of welfare fraud through the Investigative Unit of Assistance Payments.
Child Support collection efforts have resulted in steady improvement over the last several years.
The department is now able to obtain financial information from parents to collect more money to
meet their child support obligations. Interstate collections are still difficult to obtain despite the
efforts made nationally to improve this area.
Federal TANF reauthorization will be a major issue for the next two years. Changes from TANF
reauthorization are not clear at this time. Weld County has some advantages over other counties
since a conservative approach has been used in administering the program and benefits. Since
the inception of welfare reform, the number of cases in TANF has dropped dramatically. The
remaining clients that are on TANF have significant barriers to obtain employment. Caseloads for
CY2002 are projected to rise due to recent State Law changes that expand eligibility for the
program. A recession or plant closing would have obvious significant impacts to the caseload. The
county has adequate reserves to handle an increase in cases for a few years. However, possible
State legislation in SFY2002 regarding county reserves may have significant impact on the
department's ability to fund increases in cases.
246
The number of cases in Aid to the Needy (AND) is expected to increase because of the overall
growth in the county. Lack of mental health resources in the community is having a great impact
on the number of AND cases. Like other adult programs, the State regulations are growing in
complexity.
The demand for quality day care and the ability of the community to afford it remain concerns for
the department. Infant care is expensive and the supply is limited. The budget anticipates a
provider rate increase of up to four percent subject to Board approval and State funding. The State
and Federal funding for day care is not adequate without significant transfers of TANF funds. With
an uncertain funding outlook for both day care resources and TANF, day care rate increases and
maintaining client eligibility levels remain major issues. The success of keeping clients in the
workforce will depend on the quality and availability of day care.
The State has recently increased funding for child welfare due to the increase in cases, additional
mandates, and rising costs of services over the last few years. The State has also re-distributed
the allocation with a new child welfare funding formula. Locally, shortages of funding for mental
health alcohol and drug services and the cost of juvenile delinquents are increasing the cost of
child welfare. The distribution of mental health and ADAD funding is not equitable across the State.
With increased funding for child welfare, it is anticipated that deficits in RTC may be reduced and
Core Services can be sustained at a higher level for CY2002 to support prevention and early
intervention initiatives. The Federal government will be auditing the State regarding child welfare
services in CY2002. This audit may impact the department in future years by adding to mandates
and costs. The enactment of Family Court recommendations as developed by the Colorado
Judicial Branch Court Improvement Committee may impact the Department by requiring addition
court time by caseworkers and Assistant County Attorneys and increasing mandates for services.
Similar judicial branch reports have resulted in increased services and costs to the Department.
LEAP has been impacted by the high cost of heating fuels resulting in a record number of cases.
Upcoming State regulations to expand eligibility will increase caseloads in CY2002.
The amount of funding for General Assistance is requested at the same level. This program has
not seen an increase for about fifteen years. Certain inadequacies in the State Medicaid system
may negatively impact our general assistance fund in the areas of prescription drugs and
emergency care needs in CY2002. Also, increased population demands may increase utilization
of County Burial Assistance.
247
DEPARTMENT OF SOCIAL SERVICES
MANDATED FEDERAL
AND STATE PROGRAMS
Assistance Payment Programs: Most assistance payment programs are mandated by the
federal or state government. Consequently, local government is limited as to what can be done
to reduce costs from these programs.
Federally State
Mandated Mandated
Temporary Assistance to Needy Families X X
Aid to the Needy Disabled X X
Low Income Energy Assistance X X
Old Age Pension X
General Assistance* Optional Optional
*State law allows counties the option of having a general assistance
program and, if established, to determine the benefit level.
Social Service Programs: Social service programs administered by the department are
mandated by federal or state law; however, local government have a higher degree of managerial
flexibility with these programs.
Federally State
Mandated Mandated
Child Protection - Casework Services X X
Youth Services - Casework Services X X
Administration: Costs associated with administration also include compensation for direct
services through caseworkers, technicians and support staff. In addition, overhead such as rent,
utilities,travel, supplies, and equipment are funded through Administration. The State establishes
an allocation and reimburses at various rates depending on the type of expenditure and program.
Expenditures greater than allocation are generally reimbursed through surplus distribution.
248
DEPARTMENT OF SOCIAL SERVICES
ESTIMATED REVENUE
2002
FEDERAL
AND STATE COUNTY TOTAL
County Administration $ 1,210,000 $ 740,000 $ 1,950,000
Other Programs 272,000 91,000 363,000
Child Support Administration 894,450 440,550 1,335,000
TANF Targeted Amount 0 1,485,083 1,485,083
Aid to the Needy Disabled 15,000 110,000 125,000
Day Care 112,000 798,000 910,000
Old Age Pension 0 10,000 10,000
Child Welfare 4,242,000 1,818,000 6,060,000
Core Services 1,077,500 175,000 1,252,500
LEAP 85,000 0 85,000
General Assistance 0 132,000 132,000
Sub-Total $ 7,907,950 $ 5,799,633 $13,707,583
Federal/State Reimbursement $ 7,907,950
County Property Tax/Penalties 3,015,898
Child Support Incentives 400,000
State/County Contingency 500,000
IV E Funds 200,000
TANF Adjustment 683,735
Fund Balance 1,000,000
Total Revenue $13,707,583
249
SOCIAL SERVICES FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND •
TAXES
2100 42111 4112 CURRENT PROPERTY TAXES 3,315,898.00 3,015,898.00 3,015,898.00
TOTAL TAXES 3,315,898.00 3,015,898.00 3,015,898.00
INTERGOVERNMENTAL REVENUE
2100 42110 4336 REIMBURSEMENTS 1,406,000.00 1,210,000.00 1,210,000.00
2100 42111 4336 REIMBURSEMENTS 610,000.00 1,100,000.00 1,100,000.00
2100 42115 4336 REIMBURSEMENTS 200,000.00 272,000.00 272,000.00
2100 42200 4336 REIMBURSEMENTS 1,056,190.00 894,450.00 894,450.00
2100 42370 4336 REIMBURSEMENTS 15,000.00 15,000.00 15,000.00
2100 42375 4336 REIMBURSEMENTS 112,000.00 112,000.00 112,000.00
2100 42410 4336 REIMBURSEMENTS 2,584,000.00 4,242,000.00 4,242,000.00
2100 42415 4336 REIMBURSEMENTS 1,077,500.00 1,077,500.00 1,077,500.00
2100 42610 4336 REIMBURSEMENTS 83,600.00 85,000.00 85,000.00
2100 42815 4340 GRANTS 45,000.00 0.00 0.00
TOTAL INTERGOVERNMENTAL REVENUE 7,189,290.00 9,007,950.00 9,007,950.00
TOTAL SOCIAL SERVICES FUND 10,505,188.00 12,023,848.00 12,023,848.00
N
C
O
SOCIAL SERVICES FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND ,
2100 42110 ADMINISTRATION-REGULAR 1,900,000.00 1,950,000.00 1,950,000.00
2100 42115 OTHER PROGRAMS 273,000.00 363,000.00 363,000.00
2100 42200 IV-D ADMINISTRATION 1,335,000.00 1,335,000.00 1,335,000.00
2100 42365 TANF&ADMINISTRATION 1,485,083.00 1,485,083.00 1,485,083.00
2100 42370 NEEDY AND DISABLED 125,000.00 125,000.00 125,000.00
2100 42375 DAY CARE&ADMINISTRATION 710,000.00 910,000.00 910,000.00
2100 42380 OLD AGE PENSION 10,000.00 10,000.00 10,000.00
2100 42410 CHILD WELFARE&ADMINISTRATION 4,930,000.00 6,060,000.00 6,060,000.00
2100 42415 PLACEMENT ALTERNATIVE CARE 1,252,500.00 1,252,500.00 1,252,500.00
2100 42610 LEAP ADMINISTRATION&OUTREACH 83,600.00 85,000.00 85,000.00
2100 42700 GENERAL ASSISTANCE 132,000.00 132,000.00 132,000.00
2100 42815 ESG 45,000.00 0.00 0.00
TOTAL SOCIAL SERVICES FUND 12,281,183.00 13,707,583.00 13,707,583.00
U,
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: County Administration -- 2100-42110
DEPARTMENTDESCRIPTION: Administration of OAP,Food Stamps, Medicaid,Adult Protection,
and Common Support programs. Staff compensation and operating expenditures are paid from
this budget. The State establishes an allocation which limits the reimbursement for administrative
expenditures.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 5,513,013 $ 1,050,000 $ 1,100,000 $ 1,100,000
Supplies 158,809 200,000 200,000 200,000
Purchased Services 902,980 400,000 400,000 400,000
Fixed Charges 399,020 200,000 200,000 200,000
Contra Expense -3,310 0 0 0
Capital 62,974 50,000 50,000 50,000
Gross County Cost $ 7,033,486 $ 1,900,000 $ 1,950,000 $ 1,950,000
Revenue 10,987,154 1,406,000 1,210,000 1,210,000
Net County Cost $ -3,953,668 $ 494,000 $ 740,000 $ 740,000
Budget Positions 127.5 54 57 57
SUMMARY OF CHANGES: This budget unit has been changed to reflect the staff charged to
the programs listed above. Twenty five positions were transferred from County Administration to
Child Welfare. In the total of 57, three new positions are being requested. The department is
requesting two Medicaid technicians and one common support position. The Medicaid positions
are for the growth in caseloads and complexity of the cases. Institutions such as the hospital and
children clinics are actively outreaching to more individuals to enroll in Medicaid. In addition, the
general growth in the county is resulting in additional cases. State contingency funding received
by the department can be used to fund these new positions. In order to meet State and federal
food stamp error rate requirements, a Common Support position will be utilized to primarily assist
food stamp technicians in the areas of tracking applications,verifying client information on different
State computer systems, general filing and mailing.
OBJECTIVES: Administer OAP, Food Stamps, Medicaid, Common Support, and Adult
Protection.
252
SOCIAL SERVICES
REGULAR ADMINISTRATION
(CONTINUED)
2100-42110
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load (Average) 9,900 9,900 10,200
Efficiency Measures
FTE's per 10,000/capita 7.97 1.81 1.71
Per capita cost (county support) ($24.49) $3.09 4.35
Effectiveness Measures (desired results)
Error rate below State average 100% 100% 100%
Determine eligibility and provide service 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the three
additional positions requested due to caseload growth and availability of funding.
BOARD ACTION:
253
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Non Program Revenue - - 2100-42111
DEPARTMENT DESCRIPTION: State and Federal Incentives,County Contingency,and Property
Tax.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY - NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue 0 600,000 1,100,000 1,100,000
Net County Cost $ 0 $ -600,000 $ -1,100,000 $ -1,100,000
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Over the last few years miscellaneous funding has increased but has
been difficult to project due to the complexities associated with allocating State funds. The
following amounts are reflected in the numbers above. Child Support incentive $400,000, County
Contingency$500,000, and IV E funding $200,000.
OBJECTIVES: Track revenue for Social Services Department that is not associated with program
expenditures.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
254
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: Social Services
BUDGET UNIT TITLE AND NUMBER: Other Programs -- 2100 - 42115
DEPARTMENT DESCRIPTION: This budget unit was established for minor programs for the
Department of Social Services. It includes Employment First, Medicaid Transportation, Medical
Exams, Fraud, Food Stamps Refunds, EPP, and Child Welfare Staff Development.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES ` LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 180,958 $ 95,500 $ 95,500 $ 95,500
Supplies 2,569 0 0 0
Purchased Services 58,092 176,500 266,500 266,500
Fixed Charges 208,403 0 0 0
Capital 0 1,000 1,000 1,000
Gross County Cost $ 450,022 $ 273,000 $ 363,000 $ 363,000
Revenue 0 200,000 272,000 272,000
Net County Cost $ 450,022 $ 73,000 $ 91,000 $ 91,000
Budget Positions 2.5 2.5 2.5 2.5
SUMMARY OF CHANGES: Expedited Permanency Planning (EPP) has been added to this
budget unit for $90,000 of the gross county cost. EPP is scheduled to be reduced by 25% in
funding for CY 2002.
OBJECTIVES: Employment First is a program to assist clients in obtaining jobs so the need for
food stamps is reduced. Medicaid Transportation is a program that assists with the cost of
transportation to medical services. Medical Exams is a program that is used to determine the
medical condition of clients applying for benefits. Staff development is a program to provide
training for staff in the area of child welfare. Fraud is a program that is designed to detect clients
that should not be receiving benefits. Expedited Permanency Planning is a child welfare
program design to reduce the amount of time children spend in placement.
255
OTHER PROGRAMS
(CONTINUED)
2100 - 42115
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 1,500 1,500 1,500
Efficiency Measures
FTE's per 10,000/capita 0 .16 .15
Per capita cost (county support) .40 .45 .43
Effectiveness Measures (desired results)
EPP - Placement Rate after 1 year 82% 90% 90%
Determine eligibility and provide services 100% 100% 100%
Cases referred to D.A. - conviction rate 90% 90% 90%
Assess, register, & serve mandatory food
stamp recipients 100% 100% 100%
Request medical exams as required 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
256
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Child Support Administration -- 2100-42200
DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent
children to offset part of the TANF and foster care costs. In addition, child support is collected for
non-TANF clients based on court orders.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 908,334 $ 1,052,500 $ 1,052,500 $ 1,052,500
Supplies 7,839 10,000 10,000 10,000
Purchased Services 195,295 251,275 251,275 251,275
Fixed Charges 27,407 41,225 41,225 41,225
Contra Expense -6 -25,000 -25,000 -25,000
Capital 1,400 5,000 5,000 5,000
Gross County Cost $ 1,140,269 $ 1,335,000 $ 1,335,000 $ 1,335,000
Revenue 742,024 1,056,190 894,450 894,450
Net County Cost $ 398,245 $ 278,810 $ 440,550 $ 440,550
Budget Positions 25 25 25 25_
SUMMARY OF CHANGES: Increased collections are anticipated through financial data matches
in the next few years. The department will be able to determine if funds can be obtained from
parents that are not paying their child support obligations. Interstate collections are still difficult to
accomplish. Federal and State incentives for child support should amount to about $400,000.
They are accounted for in budget unit 42111. Including incentives and federal reimbursement,this
program is self sufficient. Cases have been closed if it is not likely collections can be obtained.
OBJECTIVES: Obtain child support payments for TANF and "non-welfare" households. Child
Support collections lower the cost of the TANF Program and help to keep other households self-
sufficient. Administrative costs cover compensation for legal technicians, parent locators, and
attorney costs.
257
CHILD SUPPORT ADMINISTRATION
(CONTINUED)
2100-42200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 6,300 5,800 5,300
Efficiency Measures
FTE's per 10,000/capita 1.56 1.56 1.47
Per capita cost (county support) 2.54 1.65 2.59
Effectiveness Measures (desired results)
Establish Paternity 83% 80% 80%
Cases with Court Orders 83% 76% 80%
Collection Rate Current Support 54% 53% 58%
Cases Paying on Arrears 66% 64% 67%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
258
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
Temporary Assistance to
BUDGET UNIT TITLE AND NUMBER: Needy Families & Administration - 2100-42365
DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF
program. This budget unit also has administrative funding for TANF staff and operating costs.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY '' CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 400,000 $ 400,000 $ 400,000
Purchased Services 0 500,000 500,000 500,000
Fixed Charges 610,583 585,083 585,083 585,083
Contra Expense -296,706 0 0 0
Capital 0 0 0 0
Gross County Cost $ 313,877 $ 1,485,083 $ 1,485,083 $ 1,485,083
Revenue 0 0 0 0
Net County Cost $ 313,877 $ 1,485,083 $ 1,485,083 $ 1,485,083
Budget Positions -- 11 11 11
SUMMARY OF CHANGES: The caseload for CY2002 is projected to rise due to recent law
changes that expand eligibility for the program. A significant recession could increase the
caseload. The county has sufficient reserves for TANF if caseloads increase and counties
continue to have the authority to maintain reserves under current state statutes. This budget
assumes about thirty percent of TANF funding will be transferred to child care and child welfare.
The caseload consists of clients that have significant barriers to employment. The department is
proposing program changes for TAN F. They include additional funds to reduce RTC costs through
an after-care program, and funds to enhance services to TANF clients in the areas of child-only
cases;housing,alcohol and drug,mentoring. These changes will not result in increased local costs
but will be paid for from State and Federal funds.
OBJECTIVES: Provide assistance payments to eligible recipients of the TANF program. The
average household is comprised of the caretaker mother and two children. Provide employment
training, work experience, and job placement for clients. Provide for funding necessary for staff
associated with the TANF program.
259
TEMPORARY ASSISTANCE TO
NEEDY FAMILIES & ADMINISTRATION
(CONTINUED)
2100-42365
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Loads (Average) 391 420 450
Efficiency Measures
FTE's per 10,000/capita 0 .69 .65
Per capita cost (county support) 9.28 9.28 8.74
Effectiveness Measures (desired results)
Work participation rate - one parent family 40% * 50% * 50%*
Work participation rate -two parent family 90% * 90% * 90%*
* As adjusted by the caseload reduction factor.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Legally TANF
maintenance of effort(MOE)requires a funding level of$1,485,083. It is anticipated that even with
a transfer of 30% of the TANF allocation to child care and child welfare that$683,735 of the MOE
will not be spent.
The following program changes were proposed when the TANF bid was submitted with the
Commissioners indicating they wanted to review the items with the 2002 budget:
1. Due to the increasing number and percentage of the overall TANF population, Child Only
Cases will require considerably more attention. Efforts to reduce instances of child abuse,
neglect, identification of caretaker alcohol and or drug abuse, and prevention/intervention
to avoid foster care placement will need to be implemented. Estimated costs would be
$50,000 in contract salary and estimated $75,000 in supportive services (increased usage
of previously allocated supportive services).
2. Affordable housing for TANF families has, and it appears will continue to be, a major
stumbling block to self-sufficiency. Funding is subsidized housing opportunities in order to
stabilize low-income and "hard to serve" families is instrumental in the success of the
mission of the TANF Program. Cost is estimated to be $5,000 per year per eligible
household serving probably twenty households (estimated total $100,000). This initiative
would be similar to HUD Section 8, but be time limited and based on job performance.
3. It has been determined appropriate and necessary to implement an improved alcohol and
drug abuse identification, prevention and recovery program. Statistics and research
indicate that this is a significant problem in assuring long term self-sufficiency. Estimated
annual costs would be $5,000.
260
TEMPORARY ASSISTANCE TO
NEEDY FAMILIES & ADMINISTRATION
(CONTINUED)
2100-42365
FINANCE/ADMINISTRATION RECOMMENDATION(CONTINUED):
4. Weld County is currently developing a mentoring program to assist current and employed
TANF recipients. The goal of the mentoring program will be to identify early-on barriers to
employment in two ways. First, an additional vocational / mental health assessment and
second, providing ongoing support and guidance for families transitioning from welfare to
work. Estimated annual costs would be $50,000.
5. Transportation in Weld County(considering the size-4,000 square miles) continues to be
a major issue for many TANF residents. Providing transportation assistance to clients who
are working and do not have transportation and do not live near a bus route is critical to
obtaining and maintaining employment. Efforts to provide this necessary service may
include the purchase of services from County and City operations, automobile purchasing
assistance, etc. Estimated costs would be $25,000 annually (increased usage of already
allocated supportive services).
BOARD ACTION:
261
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled -- 2100-42370
DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits
for SSI clients.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY , NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Fixed Charges 72,581 150,000 150,000 150,000
Contra Account -18,239 -25,000 -25,000 -25,000
Capital 0 0 0 0
Gross County Cost $ 54,342 $ 125,000 $ 125,000 $ 125,000
Revenue 0 15,000 15,000 15,000
Net County Cost $ 54,342 $ 110,000 $ 110,000 $ 110,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: There are two Aid to the Needy Disabled Programs, State A.N.D.
(Cash payment of$239.00 only)and those who also receive SSI and Medicaid. Expecting growth
in both programs due to lack of services for mental health needs and an increasing number of
people being approved for SSI because of mental illness. Also, an increasing number of people
are moving into long term care programs in order to avoid nursing home costs.
OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible
disabled clients. Another component of this program serves clients as supplement to their
Social Security benefits.
262
AID TO NEEDY DISABLED
(CONTINUED)
2100-42370
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Output
Case Load 1,900 2,025 2,125
Efficiency Measures
Per capita cost (county support) .69 .78 .65
Effectiveness Measures (desired results)
Establish program eligibility within 60 Days 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
263
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Day Care -- 2100-42375
DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and
"income eligible" households.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 140,000 $ 140,000 $ 140,000
Supplies 0 0 0 0
Purchased Services 510,743 565,000 765,000 765,000
Contra Expense -1,821 5,000 5,000 5,000
Capital 0 0 0 0
Gross County Cost $ 508,922 $ 710,000 $ 910,000 $ 910,000
Revenue 0 112,000 112,000 112,000
Net County Cost $ 508,922 $ 598,000 $ 798,000 $ 798,000
Budget Positions -- 5 5 5
SUMMARY OF CHANGES: Families within the community continue to struggle in paying for child
care. Infant care is expensive and the supply is limited. A decision will need to be made
concerning rates for providers. The budget amounts above assume, through legislation and rule
changes, up to a four percent increase subject to Board approval and State funding. We
anticipate continued efforts by the State and other interests to expand eligibility for the program and
costs associated with the program.
OBJECTIVES: Purchase of day care services for eligible children. This program also includes
services for a small number of"special needs" children when child protection is a concern. The
program is available to clients enrolled in the TANF Program. The department pays state rates for
payment of day care services for"special needs" children who are in child protection.
264
DAY CARE
(CONTINUED)
2100-42375
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 600 625 750
Efficiency Measures
FTE's per 10,000/capita 0 .31 .29
Per capita cost (county support) 3.49 3.56 4.69
Effectiveness Measures (desired results)
Process applications within 60 days 100% 100% 100%
Error rate under 5% 5% 5%
FINANCE/ADMINISTRATION RECOMMENDATION: The funding level of day care is a policy
issue for the Board. The 2002 budget includes a 4% cost of living adjustment for providers for
clients below 185%of poverty level. The minimum poverty level is 155%with a maximum of 225%
of poverty level. As long as the expenditures remain at or below the state allocation amount and
by use of TANF direct coding there is no county cost. This is a level of approximately$4,820,000.
However, due to caseload growth an additional $200,000 of county resources is included in this
budget as a precaution. Policy issue.
BOARD ACTION:
265
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Old Aqe Pension -- 2100-42380
DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who
meet income, resource and age tests. Program costs are reimbursed 99.5% by the state.
Administrative costs are reimbursed 80% and are included as part of the Social Services
Administrative budget.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES " LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 11,480 10,000 10,000 10,000
Contra Expense 0 0 0 0
Gross County Cost $ 11,480 $ 10,000 $ 10,000 $ 10,000
Revenue 0 0 0 0
Net County Cost $ 11,480 $ 10,000 $ 10,000 $ 10,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Some growth is anticipated for Old Age Pension due to County
population increases and seniors living longer. A three to four percent cost of living adjustment is
anticipated for 2002. More of the cases are qualifying for multiple services such as HCBS, Home
Care Allowance, and Food Stamps.
OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting
age, resource and income tests. Program costs are reimbursed 100% by the state, except for
home care allowances where the county contribution is 5% of these costs. Administrative costs
are reimbursed 80% by the state. OAP money payments serve as income supplement to social
security payments in many OAP households.
266
OLD AGE PENSION
(CONTINUED)
2100-42380
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 1,900 2,120 2,220
Efficiency Measures
Per capita cost (county support) .21 06 .06
Effectiveness Measures (desired results)
Approve applications within 45 days 80% 80% 70%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
267
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Child Welfare and Administration -- 2100-42410
DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster
homes, group homes, residential treatment centers, and residential child care facilities.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 3,230,000 $ 3,360,000 $ 3,360,000
Supplies 0 0 0 0
Purchased Services 1,238,806 1,900,000 2,900,000 2,900,000
Contra Expenses -30,328 -200,000 -200,000 -200,000
Capital 0 0 0 0
Gross County Cost $ 1,208,478 $ 4,930,000 $ 6,060,000 $ 6,060,000
Revenue 0 2,584,000 4,242,000 4,242,000
Net County Cost $ 1,208,478 $ 2,346,000 $ 1,818,000 $ 1,818,000
Budget Positions -- 80 58 58
SUMMARY OF CHANGES: The State Department has increased funding for child welfare by
about $2,000,000 for State FY 01-02. Additional funding will be used to offset rising RTC costs,
maintain caseload standards, retain youth in homes, and increase resources in Core Services.
With the population growth in the county and increased severity of cases, the funding should allow
the department to meet the needs associated with child welfare. The budget amount includes
funding for a two to three percent increase for RTC and CPA providers; however,we have included
up to a 4% increase for County certified foster care homes. Shortages of funding for mental health
services and alcohol services are impacting this budget unit. To meet the case load work standard,
three positions have been requested. All positions are for caseworkers; one will handle excess
cases, one will improve adoptions services, and one will work in Youth and Conflict. Adoption
caseworkers on average are handling about 40 cases. In both Child Protection and Youth in
Conflict the Child Welfare Settlement Agreement the standard of cases for a caseworker to handle
is 17. Our caseworkers currently have an average of 22 cases.
OBJECTIVES: Expenditures in this program are for the placement of children into facilities due
to abuse or for placement of youth beyond control of their parents. Placements are made in family
foster homes, group homes, child placement agencies, and residential child care facilities. Some
costs are reduced by the collections from parents and social security.
268
CHILD WELFARE AND ADMINISTRATION
(CONTINUED)
2100-42410
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Average Case Load 500 500 600
Efficiency Measures
FTE's per 10,000/capita 0 5 3.24
Per capita cost (county support) 5.63 14.67 10.69
Effectiveness Measures (desired results)
Reduce RTC placements (Average) 91 80 70
Manage CPA costs (Reduction per Case) $0 $250 $250
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Additional positions
are justified based upon caseload.
BOARD ACTION:
269
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Core Services 2100-42415
DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster
care program primarily through counseling and parental education.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY.' NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 1,168 2,500 2,500 2,500
Fixed Charges 867,059 1,250,000 1,250,000 1,250,000
Capital 0 0 0 0
Gross County Cost $ 868,227 $ 1,252,500 $ 1,252,500 $ 1,252,500
Revenue 576,971 1,077,500 1,077,500 1,077,500
Net County Cost $ 291,256 $ 175,000 $ 175,000 $ 175,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Over the past few years budgetary limitations in Child Welfare have
led to a rationing of Core Service expenditures. With the 2001 increase in Child Welfare funding,
it is anticipated that Core Services can be sustained at a higher level.
OBJECTIVES: This program is designed to provide services such as counseling, day treatment,
and education to prevent out of home placements. In addition, services are provided to reunite
families with children in foster care. A plan is developed on an annual basis and submitted to the
state for approval. Cases are monitored to determine the effectiveness of providers and program.
270
CORE SERVICES
(CONTINUED)
2100-42415
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 110 110 110
Efficiency Measures
Per capita cost (county support) .62 1.09 1.03
Effectiveness Measures (desired results)
Amount above allocation $0 $0 $0
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
271
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
Low Income Energy Assistance Program &
BUDGET UNIT TITLE AND NUMBER: Administration -- 2100-42610/42620
DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program.
This program is 100% federally funded.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY ! NEXT FY NEXT FY
Personnel Services $ 91,156 $ 73,200 $ 74,600 $ 74,600
Supplies 191 1,300 1,300 1,300
Purchased Services 4,111 9,100 9,100 9,100
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 95,458 $ 83,600 $ 85,000 $ 85,000
Revenue 102,422 83,600 85,000 85,000
Net County Cost $ -6,964 $ 0 $ 0 $ 0
Budget Positions 5 5 5 5
SUMMARY OF CHANGES: LEAP has been impacted by the high cost of heating fuels resulting
in a record number of cases. The Department received 1,552 more applications in FY2000/2001
than the previous year. Upcoming State rules to expand eligibility will increase caseloads in
CY2002.
OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program.
Eligibility is determined after an application is submitted by clients. Staff are seasonal or
temporary.
272
LOW INCOME ENERGY ASSISTANCE
PROGRAM &ADMINISTRATION
(CONTINUED)
2100-42610 & 42620
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load (End of Program) 1,949 3,277 4,000
Efficiency Measures
FTE's per 10,000/capita .31 .31 .29
Per capita cost (county support) 0 0 0
Effectiveness Measures (desired results)
Determine eligibility within 45 days 100% 100% 100%
Stay within allocations 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
273
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: General Assistance -- 2100-42700
DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for
federal/state categorical assistance programs and help for some medical indigents. Totally funded
by county. Expenditures from this program are not covered by TANF, OAP, AND, etc.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 110,614 134,000 134,000 134,000
Contra Expense -750 -2,000 -2,000 -2,000
Capital 0 0 0 0
Gross County Cost $ 109,864 $ 132,000 $ 132,000 $ 132,000
Revenue 0 0 0 0
Net County Cost $ 109,864 $ 132,000 $ 132,000 $ 132,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The amount of funding for General Assistance is requested at the
same level. The Department will monitor the usage of general assistance in CY2002 to identify if
the usage of prescription drugs and County burial assistance will increase significantly. These
increases may be a result of inadequacies in the State Medicaid system and general population
growth. Below is a breakdown of the amounts requested.
Dental $ 17,000
Vision 22,000
Shelter 40,000
Kind 5,000
Prescription 5,000
Burial 25,000
Shelter Care Mgt. 20,000
Refund - 2.000
Total $132,000
274
GENERAL ASSISTANCE
(CONTINUED)
2100-42700
OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of
public assistance. Non-mandated and funded 100% by the county.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load excluding shelter (Average) 75 75 75
Efficiency Measures
Per capita cost (county support) .83 .83 .78
Effectiveness Measures (desired results)
Remain within allocations 100% 100% 100%
Shelter nights 2,900 2,900 2,900
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Program 100%
county funded.
BOARD ACTION:
275
4*1:,
Wilk
COLORADO
HEALTH
FUND
IF ii
Revenue Changes cn
co
n
co co
Un ye
CO ,-/$2,000,000 c+�
6f} rffl
CD
$1,500,000 c`o CO
N N o :., 02002
o
mcs1 vs c al 02001
$1,000,000 co n o
CO c
ro<< 'I -
$500,000 .Sr
tea
$o
Solid Waste Trfs Federal/State Miscellaneous General Fund Trfs
Chg for Services Licenses & Permits Fund Balance
ll 1 .�
TOTAL: $5,471,735 (2001: $4,713,970)
General Fund Trandsfer
$1 ,787,789 32.7% Licenses & Permits
$309,600 5.7%
Solid Waste Transfer:
Miscellaneous $762,263 13.9%
$32,860 0.6%
Charges for Services
$510,830 9.3%
Fund Balance
$400,000 7.3% Federal/State
$1 ,668,393 30.5%
277
HEALTH FUND 2002 Expenditures
Expenditure Changes TOTAL: $5,071,735 (2001: $4,713,970)
$3600.000 E2,63$ 6,220
Health Protection Sew
$2.500.000 -
$1,651,551 $1,822,392 35.9%
X2002
E2.000.000
02001 -s-
YM
'1 1-
.. ,. .,,.: ..
Administration
. .. .:; . .. f :. t! ::
1'. J J $135.0002.7% VIIIIPATI `—� :urrr,. A.e
0
SO
2
N Health PromotionA
° AAA, '^�J
I a
$475,582 9.4%
ry '
E
Community Health
$2,638,761 52.0%
x
`s
i
N)
'',..1
E
co
8 E
All Funds Expenditures
Ten Year Trend
Health Fund Expenditures and Local Taxes
100 / gotr-
80
He Ith
60 mean Fund
40
20
0
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002
TEN YEAR TREND
Cumulative Percent Increase: Health Subsidy
120
100 —
e
80 —
N
o ❑Taxes
60 ®Health Subsidy
Rai"'
, _ , -
..
' _
° . ;
, t a a
- �
20 ---- p. _
pN
m
0 2" I I
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002
PUBLIC HEALTH FUND SUMMARY
The Weld County Department of Public Health and Environment's Fiscal Year 2002 Budget
recommendation is$5,071,736. Revenue,including per capita allocation,is projected at$3,283,946
for FY 2002. Overall, this recommendation represents an increase in net county cost for FY 2002
of $121,100. The increase in net county cost is largely due to anticipated cost-of-living raises and
higher health insurance costs ($184,303). Program evaluation and long-range strategic planning
served as the foundation for budget preparation for FY 2002. Our goal remains to link Department
budgeting to strategic goals and the evaluation of program effectiveness in achieving desired
outcomes.
The Administration Division of the Department continues to provide fiscal, personnel, and general
administrative support to the other divisions. The Division also administers the Vital Statistics
functions for Weld County. For FY 2002, the Administration Division is projecting a $35,137
increase in Personnel Services and an increase of 0.50 FTE. Of this increased amount, $27,495
is for salary and fringe benefits for the requested 0.50 FTE Health Planner position. The balance
is due to the projected 4% cost of living salary increases. Purchased Services are projected to
increase $36,443. Of this amount, $30,000 is requested for information services. This amount
reflects the actual year 2000 expense of $221,430 plus an anticipated increase of $8,570 for
installation of a new clinic software system. Increases of $1,000 in postage and a combined
increase of $2,000 in printing and contracted services are based on increased mailings as the
county's population continues to grow and for the production and distribution of an annual report
to the community. An increase of$3,000 in phone services is also projected to include services
to the new South County location and phone services for the requested new staff. The
Administration Division is also projecting an increase in revenue of$15,000 for FY 2002 from the
sale of certified copies of birth and death certificates.
The Division of Public Health Nursing continues to provide preventive services to those who have
no other access to health care and to those in outlying areas of the County. Division staff also
performs communicable disease epidemiologic services and tuberculosis contact investigation and
treatment. The Division's request for FY 2002 is $2,638,761. This represents an increase of
$414,541 over FY 2001 budget. The increase is due to increases in Personnel Services
($277,153), Supplies ($38,472), and Purchased Services ($59,771). The Division's requested
increase in personnel services is largely due to $230,561 in grant funded positions for the new
Nurse Family Partnership Program. The projected cost of living increase accounts for the balance
of the total increase in personnel services. The increase in supply costs of$38,472 from the FY
2001 budget is due largely to inflationary increases in supply costs coupled with the addition of
grant covered expenses related to the Nurse Family Partnership(home visitation)Program.Growth
in client numbers projected for FY 2002 was also considered in projecting supply costs. The
increase in Purchased Services for FY 2002 will allow the Department to provide level transition
funding for the Maternity Program while the United Way Promises for Children campaign identifies
community solutions to the issue of historically poor early access to prenatal care. The remainder
of the requested increase in Purchased Services results from required nurse home visitor training
that is covered under the grant from CDPHE. The Nursing Division forecasts revenue increases
of$340,401 for FY 2002. Most of this projected increase in revenue results from the Nurse Family
Partnership grant ($331,969). Increased revenue will also result from Travel Clinic, Tuberculosis
control,and higher Medicaid reimbursement for Prenatal Plus case management services. Despite
a modest increase in Tuberculosis funding from CDPHE,the projected local treatment and contact
investigation activities resulting from significant growth in suspected and confirmed tuberculosis
cases are likely to exceed traditionally available resource allocations. The Nursing Division's 2002
request for budgeted positions represents a net increase of 4.09 FTE over the budget positions for
FY 2001. This net change in positions reflects the added 5.0 FTE paid for by the Nurse Family
Partnership grant from CDPHE, the transfer to Health Education of 0.5 FTE of Office Technician
supportfor Cancer Outreach and other minor reductions in FTE commitments to various programs.
280
The Division's increase in net County cost results primarily from the proposed 4% cost of living
salary increase for FY 2002.
Growth in the County continues to increase demands for service from our Environmental Health
Services Division. The Division's request for FY 2002 is $1,822,393. This represents an increase
of $170,842 over FY 2001 Budget. The increase is due to increases in Personnel Services
($100,490), Supplies ($17,910), and Purchased Services ($59,222). Included in the $100,490 of
increased expense to personnel services projected in FY 2002,the Division has requested 1.5 FTE
over its budgeted positions for FY 2001. Of the new FTE, 1.0 FTE will be dedicated to advancing
the goals of the Weld County Solid Waste Advisory Group. Their goals involve improving solid
waste diversion and recycling options in the community; including the development of a green
waste transfer station and construction and demolition debris options. The other 0.50 FTE will be
dedicated to Food Inspection and activities in the Confined Animal Feeding Operation program.
The request for these increases in FTE results from continued growth in the restaurant industry and
the expansion of feeding operations in the county conflicting with continued urban growth. The
Division has also requested $10,009 to create a third tier of Environmental Health Specialist
positions and$2,586 for a Chemist II position. The tiered positions will improve employee retention
and allow the Division to compete for staff with other Front Range Counties. Currently, Weld
County is the only Front Range county without three tiers of Environmental Health Specialists.
Tiered positions are also common practice within Weld County's payroll system. The remaining
increase in Personnel Services can be accounted for in anticipated cost of living increases and
increased insurance costs. The Division's Supplies request represents an increase of$17,730.
This is primarily due to software (Decade) user fees ($8,500) and equipment ($3,300) for the
Household Hazardous Waste sites. The Division's Purchased Services expenses are projected
to increase in FY 2002 by $59,222. This is primarily accounted for by projected increases in
disposal expenses ($30,000), building utility expenses ($13,394), and staff medical monitoring
($1,500) in the continually growing Household Hazardous Waste program. Also included in the
increase are additional funds for the depreciation of vehicles ($11,000) and maintenance costs
($3,700)for laboratory equipment. As the result of recent grants received by the Division no capital
is necessary for the laboratory. The only capital requested this year is $5,200 for a high volume
filing cabinet for record storage. The Division anticipates generating $1,306,834 in revenue during
2002. Overall, this is a $95,734 increase from anticipated 2001 revenue. The Division anticipates
a decrease in revenue in the Air Program contract with CDPHE and less revenue due to the
issuance of fewer biosolid and septic permits. However, increased revenue is projected in the
Food Inspection Program, Daycare contract, processing of laboratory samples (water), and from
the solid waste fund.
The Health Promotion section provides health assessment and planning to identify, develop and
implement prevention programs that will improve the health of the citizens of Weld County. This
section requests an additional 1.95 FTE of grant funded positions in the budget proposal for FY
2002. The request represents an increase in Personnel Services of$41,211. The additional FTE
are made possible by expanded grant funds for Tobacco Control. Supplies costs are forecast to
increase by$8,450 as a result of the increase in Tobacco Control programming, and the proposed
purchase of a LCD projector to accommodate expanded internal and external use by all health
department staff and other County departments. Purchased Services are projected to increase by
$1,517 in 2002 due primarily to higher Abstinence Education expenses (ending June 2002), and
increases in both the Fitness and HIV grants. Revenue is projected to increase for 2002 by
$50,309 as a result of increased funding for Tobacco Control. The projected change in services
for 2002 represents a net county cost increase of$7,074.
One of the Department's major strategic goals is to identify and implement internet-based
electronic government if it improves the efficiency of providing services or makes access more
convenient for citizens. The Department remains committed to looking for more opportunities to
offer the residents of Weld County easily accessible services seamlessly integrated with other
departments and provided in a spirit of collaboration and shared ownership of issues and solutions
with our communities.
281
PUBLIC HEALTH FUND
SUMMARY OF REVENUE
2002
• ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
LICENSES&PERMITS
2560 41400 4210 LICENSES 46,000.00 56,000.00 56,000.00
2560 41400 4221 PERMITS 284,600.00 253,600.00 253,600.00
TOTAL LICENSES&PERMITS 330,600.00 309,600.00 309,600.00
INTERGOVERNMENTAL REVENUE
2530 41300 4321 MEDICAID 8,270.00 9,600.00 9,600.00
2530 99900 4321 MEDICAID 48,928.00 49,575.00 49,575.00
2530 41300 4322 MEDICARE 1,675.00 2,365.00 2,365.00
2500 41100 4340 GRANTS 218,036.00 253,257.00 253,257.00
2521 41210 4340 GRANTS 14,706.00 14,707.00 14,707.00
2534 41300 4340 GRANTS 3,500.00 1,428.00 1,428.00
2535 41300 4340 GRANTS 27,000.00 21,600.00 21,600.00
2539 41300 4340 GRANTS 64,280.00 72,600.00 72,600.00
2544 41300 4340 GRANTS 6,500.00 7,156.00 7,156.00
2564 41400 4340 GRANTS 50,000.00 45,500.00 45,500.00
2520 99900 4340 GRANTS 206,695.00 257,003.00 257,003.00
N 2530 99900 4340 GRANTS 577,109.00 851,631.00 851,631.00
00 2560 99900 4340 GRANTS 83,664.00 81,971.00 81,971.00
N 2500 41100 4356 COUNTIES 1,666,689.00 1,787,789.00 1,787,789.00
TOTAL INTERGOVERNMENTAL REVENUE 2,977,052.00 3,456,182.00 3,456,182.00
CHARGE FOR SERVICES
2500 41100 4410 CHARGE FOR SERVICES 120,000.00 135,000.00 135,000.00
2530 41300 4410 CHARGE FOR SERVICES 146,700.00 162,245.00 162,245.00
2534 41300 4410 CHARGE FOR SERVICES 1,500.00 1,150.00 1,150.00
2560 41400 4410 CHARGE FOR SERVICES 120,000.00 107,500.00 107,500.00
2530 99900 4410 CHARGE FOR SERVICES 75,845.00 104,935.00 104,935.00
TOTAL CHARGE FOR SERVICE 464,045.00 510,830.00 510,830.00
MISCELLANEOUS
2530 41300 4680 OTHER 17.00 350.00 350.00
2530 99900 4680 OTHER 650.00 1,440.00 1,440.00
2530 41300 4690 DONATIONS 60.00 2,605.00 2,605.00
2530 99900 4690 DONATIONS 14,710.00 28,465.00 28,465.00
TOTAL MISCELLANEOUS 15,437.00 32,860.00 32,860.00
TRANSFERS-IN
2560 712700 41300 TRANSFERS-IN 599,000.00 762,263.00 762,263.00
TOTAL PUBLIC HEALTH FUND 4,386,134.00 5,071,735.00 5,071,735.00
PUBLIC HEALTH FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
2500 41100 ADMINISTRATION 120,000.00 135,000.00 135,000.00
2520 41210 GENERAL HEALTH EDUCATION 187,036.00 196,374.00 196,374.00
2521 41210 GENERAL HEALTH EDUCATION 16,128.00 15,951.00 15,951.00
2530 41300 NURSING 591,865.00 521,389.00 521,389.00
2534 41300 NURSING 9,235.00 7,417.00 7,417.00
2535 41300 NURSING 27,218.00 28,080.00 28,080.00
2539 41300 NURSING 113,102.00 125,621.00 125,621.00
2560 41400 ENVIROMENTAL 831,957.00 1,659,106.00 1,659,106.00
2564 41400 ENVIROMENTAL 81,232.00 68,525.00 68,525.00
2520 99900 UNALLOCATED GRANTS 215,035.00 263,257.00 263,257.00
2530 99900 UNALLOCATED GRANTS 1,482,800.00 1,956,255.00 1,956,255.00
2560 99900 UNALLOCATED GRANTS 111,526.00 94,760.00 94,760.00
N TOTAL PUBLIC HEALTH FUND 3,787,134.00 5,071,735.00 5,071,735.00
ao
w
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: SUMMARY-- All Departments -- Fund 2500
DEPARTMENT DESCRIPTION: See individual units.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY_, NEXT FY NEXT FY
Personnel Services $ 2,936,571 $ 3,256,445 $ 3,710,436 $ 3,710,436
Supplies 238,788 241,881 306,013 306,013
Purchased Services 844,901 892,274 1,049,227 1,049,227
Fixed Charges 490,408 545,641 602,110 602,110
Contra Expense -487,768 -545,371 -601,251 -601,251
Capital 54,392 23,100 5,200 5,200
Gross County Cost $ 4,077,292 $ 4,413,970 $ 5,071,735 $ 5,071,735
Revenue 4,347,015 2,747,281 3,283,946 3,283,946
Net County Cost $ -269,723 $ 1,666,689 $ 1,787,789 $ 1,787,789
Budget Positions 73.05 76.15 83.42 83.42
SUMMARY OF CHANGES: See individual budget units.
OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2)
To monitor and protect the environment of Weld County; 3) To provide surveillance of and
intervention in developing health problems within the population of Weld County;and 4)To develop
programs that address the major public health issues within the county.
284
HEALTH FUND SUMMARY
ALL DEPARTMENTS
(CONTINUED)
FUND 2500
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
See individual budget units
Efficiency Measures
FTE's per 10,000/capita 4.06 4.23 4.71
Per capita cost (county support) $8.32 $9.26 $9.93
Effectiveness Measures (desired results)
See individual budget units.
FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units.
BOARD ACTION: See individual budget units.
285
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue -- 2500-4110
DEPARTMENT DESCRIPTION: Non-program revenues from the State per capita health funds.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY! NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies
Purchased Services
Fixed Charges
Capital
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue 215,440 218,036 253,257 253,257
Net County Cost $ -215,440 $ -218,036 $ -253,257 $ -253,257
Budget Positions -- -- -- --
SUMMARY OF CHANGES: This increase of $35,221 from the Colorado Department of Public
Health and Environment is based on the actual contracted amount for the time period July 1,2001
through June 30, 2002. The State has not yet projected the amounts for the period 2002/2003.
OBJECTIVES: 1) To provide preventive health care services to the citizens of Weld County; 2)
To monitor and protect the environment of Weld County; 3) To provide surveillance of and
intervention in developing health problems within the population of Weld County; 4) To develop
programs that address the major public health issues within the county.
286
HEALTH DEPARTMENT
NON-PROGRAM REVENUE
(CONTINUED)
2500-4110
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
See individual budget units
Efficiency Measures
Per capita cost (county support) ($1.20) ($1.36) ($1.41)
Effectiveness Measures (desired results)
See individual budget units
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
287
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Administration -- 2500-41100
DEPARTMENT DESCRIPTION: Overall administration of Department of Public Health and
Environment, including personnel, fiscal management, data and records management,
procurement and facilities management. The Director is the official registrar of vital statistics for
Weld County. Records of births and deaths which occur in Weld County are kept and certified
copies are available upon request from the deputy registrar.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY ! CURRENT FY NEXT FY NEXT FY
Personnel Services $ 283,232 $ 331,589 $ 366,726 $ 366,726
Supplies 4,567 15,350 14,650 14,650
Purchased Services 323,995 318,332 354,775 354,775
Fixed Charges 88 100 100 100
Contra Expense -487,768 -545,371 -601,251 -601,251
Capital 0 0 0 0
Gross County Cost $ 124,114 $ 120,000 $ 135,000 $ 135,000
Revenue 1,663,146 120,000 135,000 135,000
Net County Cost $ -1,539,032 $ 0 $ 0 $ 0
Budget Positions 7 7 7.5 7.5
SUMMARY OF CHANGES: Approximately$27,495 of the$35,137 increase in Personnel Services
is for the requested .50 FTE Health Planner position. The balance is due to the projected 4%cost-
of-living salary increases. The decrease in Supplies is based on actual expenditures for FY2000.
Of the $36,443 increase in Purchased Services, $30,000 is requested for information services.
This increased amount reflects the actual year 2000 expense of $221,430 plus an anticipated
increase of$8,570 for installation of a new clinic software system. Increases of$1,000 for postage
and $3,000 for phone services are due to increased mailings as the county population continues
to grow and for phone services at the new South County location. The contracted services and
printing/duplication line items reflect a combined increase of $2,000 for the production and
distribution of an annual report. The $15,000 increase in revenue is based on year 2000 actual
receipts of$124,000 from the sale of certified copies of birth and death certificates.
OBJECTIVES: 1) Issue birth and death certificates; 2) Provide fiscal, personnel and general
management support to Environmental Protection, Community Health Services and Health
Promotion.
288
HEALTH ADMINISTRATION
(CONTINUED)
2500-41100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Issuance of Birth and Death Certificates 14,153 15,500 16,500
Efficiency Measures
FTE's per 10,000/capita .438 ..438 .417
Per capita cost (county support) 0 0 0
Effectiveness Measures (desired results)
Increase number of certified copies of birth
and death records issued from our
Department.
FINANCE/ADMINISTRATION RECOMMENDATION: The .5 FTE Health Planner position at a
cost of$27,495 is a policy issue for the Board. Currently the department has a very limited ability
to manage and interpret Weld-specific health data and make program or policy recommendations
to the Commissioners or public and private sector partners. Boulder County, Tri-County, and
Jefferson County all have Health Planners. Larimer County, and other counties, have dedicated
Environmental Planners. The function of this position aligns well with Weld County's strategic plan
to move away from being the direct provider of many health related services and into a role of
facilitator and convener of community solutions. A part-time Health Planner would allow the
department to provide up-to-date epidemiologic data in summary format to public and private
agencies in Weld County to use in service planning and evaluation. Funds totaling $27,495 are
included in the recommended budget. Policy issue.
All other items requested are justified and recommended.
BOARD ACTION:
289
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Health Promotion -- 2520-41210
DEPARTMENT DESCRIPTION: Provides community organizational and educational services in
the areas of adolescent pregnancy prevention, injury prevention, chronic and communicable
disease prevention. The Health Promotion Division also conducts community needs assessments
in Weld County.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 181,942 $ 236,055 $ 277,266 $ 277,266
Supplies 7,042 14,850 23,300 23,300
Purchased Services 65,110 122,970 124,487 124,487
Fixed Charges 35,436 44,324 50,529 50,529
Capital 1,697 0 0 0
Gross County Cost $ 291,227 $ 418,199 $ 475,582 $ 475,582
Revenue 161,658 221,401 271,710 271,710
Net County Cost $ 129,569 $ 196,798 $ 203,872 $ 203,872
Budget Positions 4.30 6.05 7.98 7.98
SUMMARY OF CHANGES: Additional FTE of 1.95 represents an increase of $41,211 in
personnel of grant funded positions for the Tobacco Project and CWCCI. The Abstinence Grant
will end June 1, 2002. The 1.0 FTE from this program are included in Health Promotion FTE count
but expenses and funding have not been budgeted for FY2002 as the program will use carryover
funding from 2001. Supplies will increase$8,450 due to expanded activity in the Tobacco Program
and the purchase of a new LCD projector and a color printer. Purchased services will increase
$1,517 to provide abstinence education. Revenue is projected to increase by $50,309 from
increased Tobacco funding. The projected change in services represents an increase in net county
cost of$7,074.
OBJECTIVES: 1)Identify,access and implement health promotion/disease prevention programs
and activities that will improve the health of the citizens of Weld County as determined by data
tracking, health needs assessment,and resource availability;2)Reduce teen pregnancy and other
youth risk-taking behavior through implementation of community-based programs promoting the
assets for youth and strengthening family skills; and 3) Increase access to Health Department and
other support services through increased collaboration and cooperation with other community
agencies and organizations. 4) Increase WCDPHE ability to perform effective health
promotion/education activities through technical support and training for department staff.
290
HEALTH PROMOTION
(CONTINUED)
2500-41210
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of people attending Health 8075 att 10,000 10,000
Education activities. 14418 enc.
# Ed Materials Distributed in addition to 28,556 0 30,000
activities
Efficiency Measures
FTE's per 10,000/capita .58 .58 .44
Per capita cost (county support) 1.23 1.23 1.13
Effectiveness Measures (desired results)
Reduction in teen birth rate for 10-17yr 19.2/1000 14.5/1000 19/1000
Maintain/reduce number of traffic fatalities 52 deaths 46 deaths Under 60
with increased number of cars in Weld Co
Issues: Resources:
Identify Weld County citizens' priority health Tobacco TS funds;
issues and local/state and national use; teen WeCan
resources available to address these pregnancy Action Group
issues.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. New positions are
grant funded. Net county cost increase is for salary adjustment.
BOARD ACTION:
291
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Community Health Services -- 2500-41300
DEPARTMENT DESCRIPTION: Holds clinics for immunizations, family planning, international
travel health, and tuberculosis. Provides immunizations; screening, counseling, communicable
disease surveillance, containment, treatment, and teaching. Home visits for health promotion,
evaluation, health assessment; and community activities.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,458,980 $ 1,559,048 $ 1,836,201 $ 1,836,201
Supplies 134,264 142,387 180,859 180,859
Purchased Services 240,484 230,156 289,927 289,927
Fixed Charges 268,845 290,429 331,774 331,774
Capital 10,144 2,200 0 0
Gross County Cost $ 2,112,717 $ 2,224,220 $ 2,638,761 $ 2,638,761
Revenue 1,003,647 976,744 1,317,145 1,317,145
Net County Cost $ 1,109,070 $ 1,247,476 $ 1,321,616 $ 1,321,616
Budget Positions 38.00 38.35 42.44 42.44
SUMMARY OF CHANGES: A gain of 4.09 FTE from the FY2001 budget is attributed to the newly
implemented Nurse Family Partnership Program. Of the $277,153 increase, approximately
$230,561 is for staff for this grant funded program. The balance is the 4% cost of living increase
in salaries. Cost for supplies increased by$38,472. This is due to the addition of the Nurse Family
Partnership program, increased prices for vaccines/medical supplies, and increased service
utilization by the public.The increase of$59,771 in purchased services reflects the required training
for the Nurse Family Partnership staff, level funding for the Maternity Program, and greater
demand for consultation, lab, and diagnostic services. Request reflects an increase of$41,345 in
overhead for administration services.
From the Nurse Family Partnership grant, increased fees for international travel, and expanded
medicaid reimbursement account for the additional revenue of$340,401.
292
COMMUNITY HEALTH SERVICES
(CONTINUED)
2500-41300
OBJECTIVES: 1) To provide preventive and protective health services to the citizens of Weld
County. 2) Continue program evaluation and on-going analysis of cost effective methods of
providing health services.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs 16,207 18,300 18,500
Efficiency Measures
FTE's per 10,000/capita 2.18 2.4 2.3
Per capita cost (county support) $6.16 $7.80 $7.34
Immunizations given 17,730 16,899 18,000
Children's Health 302 900 350
Family Services 5,312 5,925 6,045
Effectiveness Measures (desired results)
Fewer unintended pregnancies
Increased access to prenatal care in the first
trimester
Evaluate barriers to accessing health care
Ensure provision of immunizations
according to the state law
FINANCE/ADMINISTRATION RECOMMENDATION:The budget includes the restructuring of the
pay grades for the Community Health Nurse(CHN) classifications by creating a new classification
of CHN III at pay grade 37 , and setting the current classification of CHN II at pay grade 35. Initial
cost impact is$1,441, long term has potential savings to the county. The purpose is to provide an
additional tier for professional nursing positions requiring greater skill sets or involvement in
managing regional programs. This should help with retention and fits what other county health
department are doing.
Additional positions are all grant funded. Recommend approval.
BOARD ACTION:
293
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Environmental Health Services -- 2560-41400
DEPARTMENT DESCRIPTION: Serves to improve the quality of life for all county residents by
requiring safe, healthful, and comfortable living and working conditions and by striving to enhance
the individual's total environmental well-being. Services include technical assistance and
consultation, monitoring and sampling, inspection and enforcement, education and planning
activities. The laboratory purpose is the prevention and control of communicable diseases and the
epidemiological study of disease.
ACTUAL BUDGETED ! REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,012,417 $ 1,129,753 $ 1,230,243 $ 1,230,243
Supplies 92,915 69,294 87,204 87,204
Purchased Services 215,312 220,816 280,038 280,038
Fixed Charges 186,039 210,788 219,708 219,708
Capital 42,551 20,900 5,200 5,200
Gross County Cost $ 1,549,234 $ 1,651,551 $ 1,822,393 $ 1,822,393
Revenue 1,303,124 1,211,100 1,306,834 1,306,834
Net County Cost $ 246,110 $ 440,451 $ 515,559 $ 515,559
Budget Positions 23.75 24.75 25.50 25.50
SUMMARY OF CHANGES: The Division is requesting 1.5 FTE. One FTE ( $18,458) will work
exclusively in recycling and solid waste outreach to provide increased recycling and waste diversion
options to the citizens of the County. This position will fill a similar role as the temporary .75 staff
person that was funded the previous two budget cycles. The other .5 FTE ($22,300) is requested
due to the continued growth of the restaurant industry and increasing complaints and involvement
with confined animal feeding operations. The Division is also requesting to create a third tier of
Environmental Health Specialists($10,009)and upgrade a Chemical Specialist position ($2,586).
Other increases to the Personnel Services result from anticipation of a 4% cost of living raise and
increased insurance costs. The Division is requesting $87,024 for supplies in 2002. This is an
increase of$17,730 from the 2001 request. The increase is due to: Software (Decade) user fees
($8,500), additional supplies for the new Health Education Specialist position ($3,150), a hydraulic
lift gate and antifreeze tank for the Household Hazardous Waste program ($3,300), and funding
($1,634)for additional outreach (newsletter) for the food program.
294
ENVIRONMENTAL HEALTH SERVICES
(CONTINUED)
2500-41400
The Division's request for services is approximately$60,000 more than our 2001 request. This is
due primarily to requests for the Household Hazardous Waste program. These include:Anticipated
increased disposal costs ($30,000), increased utility costs ($13,394) at the sites, and medical
testing for staff($1,500). Other changes in services are: Increased funds for new outreach position
($6,000), depreciation of vehicles ($11,000), and funding for maintenance of DI system ($1,200)
and autoclave ($2,500).The Division's fixed charges have increased by approximately $17,000.
This increase is due to the increased cost of overhead.The Division's request of$5,200 for capital
is much less than previous years. This request is for a high volume filing cabinet.
The Division anticipates generating$1,306,834 in revenue during 2002. This is a$95,734 increase
over our 2001 anticipated revenue. The Division anticipates reduced revenues through the
Division's contract with the Air Pollution Control Division of the Colorado Department of Pubic
Health and Environment, Septic and Biosolids permits, and due to the loss of a laboratory contract
with North Colorado Medical Center. However,the Division expects increased revenues from the
food program, daycare contract, HHW , and processing of laboratory (water) samples.
OBJECTIVES: 1)To minimize the risk and rate of transmission of communicable diseases in Weld
County; 2) To minimize the environmental impacts from waste disposal and work to provide
recycling and waste diversion opportunities; 3)To protect water quality;4)To maintain and improve
our level of service in response to growth in the County by optimizing technology and efficiency;
5)To be prepared and effectively respond to environmental and public health emergencies; 6)To
protect air quality in Weld County; 7) To work cooperatively with the public through outreach and
education to reduce negative environmental impacts; 8)To minimize rural-urban conflicts through
environmental planning, communication, and service; 9) To maintain and expand community
partnerships to maximize resources for solutions to public health issues; 10) To effectively
communicate internally and externally to provide optimum service to our clients.
295
ENVIRONMENTAL HEALTH SERVICES
(CONTINUED)
2500-41400
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Field Activities (inspection, complaints, 8,550 8,700 8,900
investigations, etc.)
Efficiency Measures
FTE's per 10,000/capita 1.48 1.54 1.42
Per capita cost (county support) $1.36 $2.45 $2.86
Effectiveness Measures (desired
results)*
Fewer illnesses from communicable
diseases
Minimized environmental impacts from
waste disposal and waste facilities.
Improved water quality.
Improved efficiency and use of technology.
Effective response to environmental or
public health emergencies.
Improved air quality.
Fewer environmental impacts.
Minimized rural-urban conflicts.
Expanded community partnerships that
results in improved resources for solutions
to public health issues.
Improved service to external and internal
customers.
*Also, please see Objective Tracking Statement.
296
ENVIRONMENTAL HEALTH SERVICES
(CONTINUED)
2500-41400
FINANCE/ADMINISTRATION RECOMMENDATION:The budget includes the following Personnel
items that are recommended:
1. An additional .5 FTE Environmental Health Specialist II (EHS II) position for confined
feeding operations(CAFO)activities and retail food program is recommended. Continued
growth development in the county has resulted in the increase in the number of food
establishments and CAFO complaints. In 1998 there were 511 food establishments to
inspect, 638 in 2000, and approaching 700 by 2002. As more subdivisions move into rural
areas the number of CAFO complaints grows accordingly. Workload appears to justify the
.5 FTE ($22,330). Position costs are partly offset by added revenue.
2. Converting .75 FTE Health Education Specialist from temporary to full-time has been
requested ($18,458). Board has indicated in work sessions that they want to continue
efforts to educate the public about recycling to reduce the waste going into landfills. This
program is funded by the Solid Waste Fund ($82,093). Policy issue.
3. Restructure the Environmental Health Specialist (EHS) classification series to add an
additional tier for professional growth and to be more competitive in the labor market by
adding an EHS III at grade 37 ($4,765) and reducing EHS II to grade 35 ($5,244). The
budget cost is the worst case if everyone was promoted that was eligible. Currently EHS
positions are under filled and salary savings is accruing. Recommend implementation for
internal and external pay equity for the profession.
4. It is recommended that the Chemist position be upgraded to pay grade 37 ($2,586). Brings
the position into better internal and external pay alignment based upon salary surveys and
duties assigned.
All other line item funding levels are recommended.
BOARD ACTION:
297
istr,
WIDc
COLORADO
298
J 'I
HUMAN
RESOURCES
FUND
TEN YEAR TREND
Cumulative Percent Increase: Human Services
300 -
250 -
200
___Thri
r__..."N _
l0 '
150 ❑Taxes
base
®Human Services
27
x
1004.4 4444 - -
- c
a
- - _
50 I--
:
w
2IIM '4-222
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002
HUMAN SERVICES FUND SUMMARY
The Human Services Fund for 2002 is projected to increase by$971,800, or 10.55%, for a total of
$10,182,149. Changes are associated with increases to Head Start Programs, which help with
various needs of economically disadvantaged pre-school children and jobs programs, as well as
Area Agency on Aging, which includes a variety of programs for older Americans.
Being totally reliant upon state and federal funding sources, Human Services continues to operate
in an environment of uncertainty. The Human Services Fund's 2002 budget has been constructed
based upon the best available information on the funding levels. It is very likely that many of the
amounts will be changed between now and the actual execution of the 2002 budget.
The primary programs of Human Services are associated with the Workforce Investment Act(W IA)
funded under the Department of Labor, Employment and Training Administration. This program
is anticipating $1,200,000 for 2002. In addition, the Job Service contract will be for $550,000.
Temporary Assistance to Needy Families (TANF) is funded at $365,000, primarily for training of
TANF clients. The Welfare to Work Grant remains the same at $250,000 for 2002.
The Human Services Fund is totally funded through state and federal programs with the exception
of the 25% local match for the Aging Program, which amounts to $12,351. All Human Services
indirect costs are included in the 2002 budget.
Other programs of the Human Services Fund remain relatively stable programmatically with the
following 2002 funding levels:
Transportation $ 125,000
Supplemental Foods 1,130,000
Area Agency on Aging 950,000
Senior Nutrition 365,000
CSBG 250,000
In the above programs, Weld County must continue to be responsive and reactive to federal and
state administrative and budget changes in 2002.
The budget includes funding for Head Start programs totaling $2,582,000, with an additional
$2,200,000 for Migrant Head Start. The Pre-School Program is funded at $227,500, and all the
educational programs total $5,009,500, up $725,000.
300
HUMAN SERVICES FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
INTERGOVERNMENTAL REVENUE
2611 60000 4314 USDA 115,000.00 115,000.00 115,000.00
261495 60000 4314 USDA 40,000.00 40,000.00 40,000.00
2653 60000 4314 USDA 50,000.00 50,000.00 50,000.00
2654 60000 4314 USDA 10,000.00 10,000.00 10,000.00
267695 60000 4314 USDA 175,000.00 180,000.00 180,000.00
2611 60000 4320 FEDERAL GRANTS 2,069,000.00 2,456,000.00 2,456,000.00
261495 60000 4320 FEDERAL GRANTS 1,802,000.00 2,140,000.00 2,140,000.00
262695 60000 4320 FEDERAL GRANTS 450,000.00 550,000.00 550,000.00
2627 60000 4320 FEDERAL GRANTS 15,000.00 17,000.00 17,000.00
2633 60000 4320 FEDERAL GRANTS 205,000.00 250,000.00 250,000.00
2635 60000 4320 FEDERAL GRANTS 76,000.00 66,000.00 66,000.00
2636 60000 4320 FEDERAL GRANTS 250,000.00 170,000.00 170,000.00
2637 60000 4320 FEDERAL GRANTS 250,000.00 210,000.00 210,000.00
2641 60000 4320 FEDERAL GRANTS 20,000.00 30,000.00 30,000.00
2643 60000 4320 FEDERAL GRANTS 200,000.00 200,000.00 200,000.00
2651 60000 4320 FEDERAL GRANTS 35,649.00 37,649.00 37,649.00
W 0 2652 60000 4320 FEDERAL GRANTS 196,000.00 196,000.00 196,000.00
i- 2653 60000 4320 FEDERAL GRANTS 170,000.00 193,000.00 193,000.00
2654 60000 4320 FEDERAL GRANTS 29,000.00 29,000.00 29,000.00
2656 60000 4320 FEDERAL GRANTS 15,000.00 23,000.00 23,000.00
2657 60000 4320 FEDERAL GRANTS 2,500.00 2,500.00 2,500.00
2658 60000 4320 FEDERAL GRANTS 2,000.00 2,500.00 2,500.00
2662 60000 4320 FEDERAL GRANTS 65,000.00 70,000.00 70,000.00
267895 60000 4320 FEDERAL GRANTS 210,000.00 250,000.00 250,000.00
2672 60000 4321 MEDICAID 55,000.00 55,000.00 55,000.00
267695 60000 4324 VALUE OF INVENTORY 900,000.00 950,000.00 950,000.00
262995 60000 4340 GRANTS 167,000.00 167,000.00 167,000.00
2630 60000 4340 GRANTS 55,000.00 55,000.00 55,000.00
2632 60000 4340 GRANTS 253,000.00 345,000.00 345,000.00
2646 60000 4340 GRANTS 105,000.00 107,000.00 107,000.00
265995 60000 4340 GRANTS 420,000.00 425,000.00 425,000.00
2671 60000 4340 GRANTS 185,000.00 180,000.00 180,000.00
TOTAL INTERGOVERNMENTAL REVENUE 8,592,149.00 9,571,649.00 9,571,649.00
CHARGE FOR SERVICES
2611 60000 4410 CHARGE FOR SERVICES 10,000.00 10,000.00 10,000.00
2617 60000 4410 CHARGE FOR SERVICES 227,500.00 227,500.00 227,500.00
2620 60000 4410 CHARGE FOR SERVICES 11,700.00 0.00 0.00
262995 60000 4410 CHARGE FOR SERVICES 10,000.00 10,000.00 10,000.00
2632 60000 4410 CHARGE FOR SERVICES 20,000.00 20,000.00 20,000.00
2645 60000 4410 CHARGE FOR SERVICES 155,000.00 155,000.00 155,000.00
2646 60000 4410 CHARGE FOR SERVICES 13,000.00 13,000.00 13,000.00
2654 60000 4410 CHARGE FOR SERVICES 12,000.00 12,000.00 12,000.00
2669 60000 4410 CHARGE FOR SERVICES 16,000.00 20,000.00 20,000.00
TOTAL CHARGE FOR SERVICE 475,200.00 467,500.00 467,500.00
MISCELLANEOUS
261495 60000 4680 OTHER 20,000.00 20,000.00 20,000.00
2611 60000 4690 DONATIONS 1,000.00 1,000.00 1,000.00
2653 60000 4690 DONATIONS 122,000.00 122,000.00 122,000.00
TOTAL MISCELLANEOUS 143,000.00 143,000.00 143,000.00
TOTAL HUMAN SERVICES FUND 9,210,349.00 10,182,149.00 10,182,149.00
Ls.)
0
Ni
HUMAN SERVICES FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND ,
2611 60000 HUMAN SERVICES 2,195,000.00 2,582,000.00 2,582,000.00
261495 60000 HUMAN SERVICES 1,862,000.00 2,200,000.00 2,200,000.00
2617 60000 HUMAN SERVICES 227,500.00 227,500.00 227,500.00
2620 60000 HUMAN SERVICES 11,700.00 0.00 0.00
262695 60000 HUMAN SERVICES 450,000.00 550,000.00 550,000.00
2627 60000 HUMAN SERVICES 15,000.00 17,000.00 17,000.00
262995 60000 HUMAN SERVICES 177,000.00 177,000.00 177,000.00
2630 60000 HUMAN SERVICES 55,000.00 55,000.00 55,000.00
2632 60000 HUMAN SERVICES 273,000.00 365,000.00 365,000.00
2633 60000 HUMAN SERVICES 205,000.00 250,000.00 250,000.00
2635 60000 HUMAN SERVICES 76,000.00 66,000.00 66,000.00
2636 60000 HUMAN SERVICES 250,000.00 170,000.00 170,000.00
u' 2637 60000 HUMAN SERVICES 250,000.00 210,000.00 210,000.00
0
w 2641 60000 HUMAN SERVICES 20,000.00 30,000.00 30,000.00
2643 60000 HUMAN SERVICES 200,000.00 200,000.00 200,000.00
2645 60000 HUMAN SERVICES 155,000.00 155,000.00 155,000.00
2646 60000 HUMAN SERVICES 118,000.00 120,000.00 120,000.00
2651 60000 HUMAN SERVICES 35,649.00 37,649.00 37,649.00
2652 60000 HUMAN SERVICES 196,000.00 196,000.00 196,000.00
2653 60000 HUMAN SERVICES 342,000.00 365,000.00 365,000.00
2654 60000 HUMAN SERVICES 51,000.00 51,000.00 51,000.00
2656 60000 HUMAN SERVICES 15,000.00 23,000.00 23,000.00
2657 60000 HUMAN SERVICES 2,500.00 2,500.00 2,500.00
2658 60000 HUMAN SERVICES 2,000.00 2,500.00 2,500.00
265995 60000 HUMAN SERVICES 420,000.00 425,000.00 425,000.00
2662 60000 HUMAN SERVICES 65,000.00 70,000.00 70,000.00
2669 60000 HUMAN SERVICES 16,000.00 20,000.00 20,000.00
2671 60000 HUMAN SERVICES 185,000.00 180,000.00 180,000.00
2672 60000 HUMAN SERVICES 55,000.00 55,000.00 55,000.00
267695 60000 HUMAN SERVICES 1,075,000.00 1,130,000.00 1,130,000.00
267895 60000 HUMAN SERVICES 210,000.00 250,000.00 250,000.00
TOTAL HUMAN SERVICES FUND 9,210,349.00 10,182,149.00 10,182,149.00
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Head Start Program -- 60000 - 2611
DEPARTMENT DESCRIPTION: Health, nutrition, education and day care programs for
economically disadvantaged pre-school age children.
ACTUAL BUDGETED : REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,049,252 $ 1,200,000 $ 1,300,000 $ 1,300,000
Supplies 61,459 95,000 75,000 75,000
Purchased Services 1,026,260 900,000 1,200,000 1,200,000
Fixed Charges 4,074 0 7,000 7,000
Capital 0 0 0 0
Gross County Cost $ 2,141,045 $ 2,195,000 $ 2,582,000 $ 2,582,000
Revenue 2,141,045 2,195,000 2,582,000 2,582,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Grant has increased due to federal legislation expanding Head Start
programs.
OBJECTIVES: 1)Administer program in accordance with DHHS rules and regulations; and 2)
Provide services to eligible clients as specified in the Head Start plan approved by the Board.
304
HEAD START PROGRAM
(CONTINUED)
60000 - 2611
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 537 517 517
Efficiency Measures
Per capita cost $11.83 $12.13 $14.27
Per capita cost (County support) In kind $ .16 $ .41 $ .47
Effectiveness Measures (desired results)
Maintain full case load slots 517 517 517
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
305
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Migrant Head Start -- 60000 - 2614
DEPARTMENT DESCRIPTION: Health, nutrition and day care programs for infant/toddler and
preschool-age migrant children in Northeast Colorado and the Western slope.
ACTUAL BUDGETED ! REQUESTED RECOMMEND
RESOURCES LAST FY ; CURRENT FY; NEXT FY NEXT FY
Personnel Services $ 741,541 $ 950,000 $ 1,000,000 $ 1,000,000
Supplies 21,521 100,000 100,000 100,000
Purchased Services 646,907 800,000 997,000 997,000
Fixed Charges 2,566 12,000 3,000 3,000
Capital 102,806 0 100,000 100,000
Gross County Cost $ 1,515,341 $ 1,862,000 $ 2,200,000 $ 2,200,000
Revenue 1,515,341 1,862,000 2,200,000 2,200,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Grant has increased due to federal legislation expanding Migrant
Head Start.
OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2)
Provide services to eligible clients as specified in the Migrant Head Start plan approved by the
Board.
306
MIGRANT HEAD START
(CONTINUED)
60000 - 2614
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 99 150 250
Efficiency Measures
Per capita cost $8.37 $10.29 $12.16
Per capita cost (County Support) In kind $ .13 $ .21 $ .24
Effectiveness Measures (desired results)
Maintain performance standards Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
307
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Preschool Fund --60000 - 2617
DEPARTMENT DESCRIPTION: Contracted Preschool slots with various school districts.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST Pt' ! CURRENT FY NEXT FY NEXT FY
Personnel Services $ 69,374 $ 125,000 $ 125,000 $ 125,000
Supplies 632 2,500 2,500 2,500
Purchased Services 66,288 100,000 100,000 100,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 136,294 $ 227,500 $ 227,500 $ 227,500
Revenue 136,294 227,500 227,500 227,500
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: Provide preschool services to school district requesting the services.
308
PRESCHOOL FUND
(CONTINUED)
60000 - 2617
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 79 75 75
Efficiency Measures
Per capita cost $ .75 $1.26 $1.26
Effectiveness Measures (desired results)
Full slots maintained 75 75 75
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
309
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Job Service (Wagner/Peyser)—60000 - 2626
DEPARTMENT DESCRIPTION: Administer all Job Service activities to the residents of Weld
County.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY ! NEXT FY NEXT FY
Personnel Services $ 332,566 $ 275,000 $ 400,000 $ 400,000
Supplies 1,947 5,000 3,000 3,000
Purchased Services 72,454 170,000 147,000 147,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 406,967 $ 450,000 $ 550,000 $ 550,000
Revenue 406,967 450,000 550,000 550,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: New formula at state level has increased Weld County's funding by
$100,000.
OBJECTIVES: 1) Administer Wagner/Peyser Contract in accordance with DOL rules and
regulations; and 2) Provide services to eligible clients as specified in the One Stop plan approved
by the Board.
310
JOB SERVICE (WAGNER/PEYSER)
(CONTINUED)
60000 - 2626
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 8,230 8,000 8,000
Efficiency Measures
Per capita cost $2.25 $2.48 $3.04
Effectiveness Measures (desired results)
Job placements 2,268 2500 2,500
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
311
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND Number Summer Job Hunt-- 60000 - 2627
DEPARTMENT DESCRIPTION: Administer youth employment program for the summer months.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 10,548 $ 10,000 $ 12,000 $ 12,000
Supplies 174 1,000 1,000 1,000
Purchased Services 2,278 4,000 4,000 4,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 13,000 $ 15,000 $ 17,000 $ 17,000
Revenue 13,000 15,000 17,000 17,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Program has a $2,000 increase in funding.
OBJECTIVES: 1) Administer Summer Job Hunt contract in accordance with DOL rules and
regulations; and 2) Provide services to eligible clients as specified in the One Stop plan approved
by the Board.
312
SUMMER JOB HUNT
(CONTINUED)
60000 - 2627
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,153 1,200 1,200
Efficiency Measures
Per capita cost $ .07 $ .08 $ .09
Effectiveness Measures (desired results)
Obtained employments 371 400 400
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
313
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Employment First -- 60000 - 2629
DEPARTMENT DESCRIPTION: This program allows eligible Food Stamp clients to participate
in various job search and development activities.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 88,607 $ 100,000 $ 100,000 $ 100,000
Supplies 11,809 32,000 12,000 12,000
Purchased Services 62,905 45,000 65,000 65,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0_
Gross County Cost $ 163,321 $ 177,000 $ 177,000 $ 177,000
Revenue/Transfers In 163,321 177,000 177,000 177,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2)
Provide services to eligible clients as specified in the Employment First plan approved by the
Board.
314
EMPLOYMENT FIRST
(CONTINUED)
60000 - 2629
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 729 935 950
Efficiency Measures
Per capita cost $ .90 $ .98 $ .98
Effectiveness Measures (desired results)
Clients placed in FT employment 225 252 285
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
315
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Youth Crime Prevention Intervention -- 60000 - 2630
DEPARTMENT DESCRIPTION: Employment and training for hi-risk out of school youth .
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 10,911 $ 30,000 $ 20,000 $ 20,000
Supplies 57 1,000 1,000 1,000
Purchased Services 43,051 24,000 34,000 34,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 54,019 $ 55,000 $ 55,000 $ 55,000
Revenue 54,019 55,000 55,000 55,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: Provide employment and training for at-risk youth.
316
YOUTH CRIME PREVENTION INTERVENTION
(CONTINUED)
60000 - 2630
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Youth served 131 150 60
Efficiency Measures
Per capita cost $ .30 $ .30 $ .30
Effectiveness Measures (desired results)
Participants receiving GED's 47 35 20
Participants entering employment 52 46 30
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
317
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Temporary Assistance to Needy Families - 60000-2632
DEPARTMENT DESCRIPTION: Employment/Training program for clients on welfare.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY ! NEXT FY NEXT FY
Personnel Services $ 204,426 $ 150,000 $ 210,000 $ 210,000
Supplies 979 3,000 1,000 1,000
Purchased Services 180,800 120,000 154,000 154,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 386,205 $ 273,000 $ 365,000 $ 365,000
Revenue 386,205 273,000 365,000 365,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Program increased by $92,000 for 2002.
OBJECTIVES: Provide employment services to TANF clients.
318
TEMPORARY ASSISTANCE
TO NEEDY FAMILIES
(CONTINUED)
60000-2632
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 391 390 380
Efficiency Measures
Per capita cost (county support) $2.13 $1.51 $2.02
Effectiveness Measures (desired results)
Meet Federal Participation rates Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
319
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Welfare to Work -- 60000 - 2633
DEPARTMENT DESCRIPTION: Program to work with the employed, hard-to-serve TANF
clients.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 39,115 $ 100,000 $ 100,000 $ 100,000
Supplies 789 5,000 5,000 5,000
Purchased Services 99,800 100,000 145,000 145,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 139,704 $ 205,000 $ 250,000 $ 250,000
Revenue 139,704 205,000 250,000 250,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Increase of$45,000 for contract services.
OBJECTIVES: To keep clients off of public assistance and employed.
320
WELFARE TO WORK
(CONTINUED)
60000 - 2633
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 110 135 130
Efficiency Measures
Per capita cost $ .77 $1.13 $1.38
Effectiveness Measures (desired results)
Meet job entry rate Yes Yes Yes
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
321
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act.Administration--60000-2635
DEPARTMENT DESCRIPTION: This program tracks the administration for all of the Workforce
Investment Act grants.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 19,636 $ 50,000 $ 50,000 $ 50,000
Supplies 59 1,000 1,000 1,000
Purchased Services 3,688 25,000 15,000 15,000
OFixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 23,383 $ 76,000 $ 66,000 $ 66,000
Revenue 23,383 76,000 66,000 66,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Decrease of$10,000 in program funding.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 111 129 120
Efficiency Measures
Per capita cost $ .13 $.42 $.37
Effectiveness Measures (desired results)
Positive terminations 51 109 100
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
322
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act Adult Program - 60000-2636
DEPARTMENT DESCRIPTION: This program will replaced the JTPA adult program on July 1,
2000. This program provides employment and training for eligible adults.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 54,570 $ 120,000 $ 110,000 $ 110,000
Supplies 1,045 5,000 3,000 3,000
Purchased Services 23,637 125,000 57,000 57,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 79,252 $ 250,000 $ 170,000 $ 170,000
Revenue 79,252 250,000 170,000 170,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Decrease of$80,000 in program funding.
OBJECTIVES: Provide eligible adults with core services to attain employment.
323
WORKFORCE INVESTMENT ACT
ADULT PROGRAM
(CONTINUED)
60000-2636
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 111 129 120
Efficiency Measures
Per capita cost $ .44 $1.38 $ .94
Effectiveness Measures (desired results)
Positive terminations 51 109 100
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
324
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act-Youth Program-60000 -2637
DEPARTMENT DESCRIPTION: This program replaces JTPA youth programs on July 1, 2000.
This program provides employment and training programs for in-school and out-of-school youth.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY ! CURRENT FY NEXT FY NEXT FY
Personnel Services $ 68,214 $ 170,000 $ 175,000 $ 175,000
Supplies 347 5,000 1,000 1,000
Purchased Services 8,862 75,000 34,000 34,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 77,423 $ 250,000 $ 210,000 $ 210,000
Revenue 77,423 250,000 210,000 210,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Decrease of$40,000 in grant funding.
OBJECTIVES: To provide core services to eligible youth.
325
WORKFORCE INVESTMENT ACT
YOUTH PROGRAM
(CONTINUED)
60000 -2637
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Youth served 69 90 85
Efficiency Measures
Per capita cost $ .43 $1.38 $1.16
Effectiveness Measures (desired results)
Terminations 10 66 60
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
326
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Workforce Investment Act
BUDGET UNIT TITLE AND NUMBER: Statewide Activities Grant- - 60000-2640
DEPARTMENT DESCRIPTION: These funds are incentive grants based on performance of the
WIA programs and are used for staff training and administration.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 6,640 $ 0 $ 10,000 $ 10,000
Supplies 0 0 0 0
Purchased Services 12,778 20,000 20,000 20,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 19,418 $ 20,000 $ 30,000 $ 30,000
Revenue 19,418 20,000 30,000 30,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Increase of$10,000 for personnel services in program.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 111 129 120
Efficiency Measures
Per capita cost $ .11 $.11 $.17
Effectiveness Measures (desired results)
Positive terminations 51 109 100
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval
BOARD ACTION:
327
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Workforce Investment Act
BUDGET UNIT TITLE AND NUMBER: Dislocated Worker Program -- 60000-2643
DEPARTMENT DESCRIPTION: This program replaced the JTPA Dislocated Worker Program
on July 1, 2000. This program provides retraining for laid off clients.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT Pt NEXT Pt NEXT FY
Personnel Services $ 42,082 $ 100,000 $ 100,000 $ 100,000
Supplies 0 10,000 10,000 10,000
Purchased Services 30,092 90,000 90,000 90,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 72,174 $ 200,000 $ 200,000 $ 200,000
Revenue 72,174 200,000 200,000 200,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: Provide retraining for eligible laid off clients.
328
WORKFORCE INVESTMENT ACT
DISLOCATED WORKER PROGRAM
(CONTINUED)
60000-2643
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 84 85 80
Efficiency Measures
Per capita cost $ .40 $1.11 $1.11
Effectiveness Measures(desired results)
Positive terminations 42 68 62
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
329
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Educational Lab -- 60000 - 2645
DEPARTMENT DESCRIPTION: This fund covers the cost of operating the Computer Educational
Lab.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY'' NEXT FY NEXT FY
Personnel Services $ 91,728 $ 100,000 $ 100,000 $ 100,000
Supplies 9,944 25,000 25,000 25,000
Purchased Services 23,409 30,000 30,000 30,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 125,081 $ 155,000 $ 155,000 $ 155,000
Revenue 125,081 155,000 155,000 155,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: Provide a computer educational experience for clients.
330
EDUCATIONAL LAB
(CONTINUED)
60000 - 2645
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,994 1,500 1500
Efficiency Measures
Per capita cost $ .69 $ .86 $ .86
Effectiveness Measures (desired results)
GED's obtained 43 50 50
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
331
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Americorp Program -- 60000 - 2646
DEPARTMENT DESCRIPTION: Youth corp program contracted with Larimer County.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 97,538 $ 40,000 $ 99,000 $ 99,000
Supplies 2,880 2,000 3,000 3,000
Purchased Services 17,132 70,000 18,000 18,000
Fixed Charges 0 6,000 0 0
Capital 0 0 0 0
Gross County Cost $ 117,550 $ 118,000 $ 120,000 $ 120,000
Revenue 117,550 118,000 120,000 120,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Increase of$2,000 in grant funding and a reallocation of line items.
OBJECTIVES: Provide Federal Americorp program for youth to receive stipends and college
tuition credits for public service work.
332
AMERICORP PROGRAM
(CONTINUED)
60000 - 2646
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Participants in program 8 8 8
Efficiency Measures
Per capita cost $ .65 $ .65 $ .66
Effectiveness Measures (desired results)
Clients completing program 4 2 8
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
333
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Administration -- 60000 - 2651
DEPARTMENT DESCRIPTION: This Older American's Act Grant administers the Senior
Programs of the Area Agency on Aging.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY ! CURRENT FY NEXT FY NEXT FY
Personnel Services $ 32,352 $ 37,000 $ 34,000 $ 34,000
Supplies 862 1,000 1,000 1,000
Purchased Services 14,998 10,000 15,000 15,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 48,212 $ 48,000 $ 50,000 $ 50,000
Revenue/Transfers In 35,861 35,649 37,649 37,649
Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Slight increase of$2,000. County subsidy of$12,351 is unchanged.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
334
AREA AGENCY ON AGING
ADMINISTRATION (CONTINUED)
60000 - 2651
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Programs Administered 11 12 12
Efficiency Measures
Per capita cost (county support) $ .07 $ .07 $ .07
Per capita cost other .20 .20 .21
Effectiveness Measures (desired results)
n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
335
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Support Services -- 60000 - 2652
DEPARTMENT DESCRIPTION: This grant provides several contracted services to the elderly;
Adult day care, home nursing care, peer counseling, outreach, respite services, legal counseling
and ombudsman assistance.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 58,425 $ 82,000 $ 60,000 $ 60,000
Supplies 252 1,000 1,000 1,000
Purchased Services 140,660 113,000 135,000 135,000
Fixed Charges0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 199,337 $ 196,000 $ 196,000 $ 196,000
Revenue 199,337 196,000 196,000 196,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1)Administer program as defined by CDHS/0AA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
336
AREA AGENCY ON AGING
SUPPORT SERVICES
(CONTINUED)
60000 - 2652
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs unit of
service
Outreach - homebound Spanish surnamed
elderly 4594 3,600 3,600
Adult day care 19,140 20,000 20,000
Peer Counseling 1932 1,800 1,800
Legal consultation/representation 682 970 970
Homemaker and personal care 2,016 1,787 1,787
Nursing home advocacy 332 450 450
Efficiency Measures
Per capita cost $1.10 $1.08 $1.08
Effectiveness Measures (desired results)
Work output goals are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
337
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Congregate Meal Program -- 60000 - 2653
DEPARTMENT DESCRIPTION: This grant provides meals to the senior population at 23 nutrition
sites around the County.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY ' CURRENT FY NEXT FY NEXT FY
Personnel Services $ 71,627 $ 50,000 $ 55,000 $ 55,000
Supplies 6,932 9,000 9,000 9,000
Purchased Services 257,085 283,000 301,000 301,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 335,644 $ 342,000 $ 365,000 $ 365,000
Revenue 335,644 342,000 365,000 365,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Increase of$23,000 or 6.7% in funding level.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
338
AREA AGENCY ON AGING
CONGREGATE MEAL PROGRAM
(CONTINUED)
60000 - 2653
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Meals served 70,934 71,500 70,000
Efficiency Measures
Per capita cost $1.85 $1.89 $2.02
Effectiveness Measures (desired results)
Maintain program income/meal $2.06 $2.00 $2.00
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
339
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Home Delivered Meals -- 60000 - 2654
DEPARTMENT DESCRIPTION: This grant provides home delivered meals through Meals on
Wheels and also funds the Liquid Supplement Program.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 6,585 7,000 7,000 7,000
Purchased Services 43,520 44,000 44,000 44,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 50,105 $ 51,000 $ 51,000 $ 51,000
Revenue 50,105 51,000 51,000 51,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
340
AREA AGENCY ON AGING
HOME DELIVERED MEALS
(CONTINUED)
60000-2654
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Meals served 27,657 30,000 30,000
Efficiency Measures
Per capita cost $ .28 $ .28 $ .28
Effectiveness Measures (desired results)
Maintain income/meal ($2) $2.13 $2.00 $2.00
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
341
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Health Services -- 60000 - 2656
DEPARTMENT DESCRIPTION: This grant provides health services to needy elderly clients.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT Pt
Personnel Services $ 395 $ 2,000 $ 9,000 $ 9,000
Supplies 2,522 0 0 0
Purchased Services 2,801 13,000 14,000 14,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 5,718 $ 15,000 $ 23,000 $ 23,000
Revenue 5,718 15,000 23,000 23,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - -- -- --
SUMMARY OF CHANGES: $8,000 increased level of federal funding.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
342
AREA AGENCY ON AGING
HEALTH SERVICES
(CONTINUED)
60000 - 2656
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Dental services to low income elderly 18 20 25
Efficiency Measures
Per capita cost $ .03 $ .08 $ .13
Effectiveness Measures (desired results)
Work output goals are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
343
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Elder Abuse Grant -- 60000 - 2657
DEPARTMENT DESCRIPTION:This grant provides for educational training to the community on
elder abuse.
ACTUAL BUDGETED " REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 3,683 $ 2,000 $ 2,000 $ 2,000
Supplies 0 0 0 0
Purchased Services 600 500 500 500
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 4,283 $ 2,500 $ 2,500 $ 2,500
Revenue 4,283 2,500 2,500 2,500
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change.
OBJECTIVES: Provide training to the community on elderly abuse.
344
AREA AGENCY ON AGING
ELDER ABUSE GRANT
(CONTINUED)
60000 - 2657
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Educated CNA, staff, NH residents/families 167 175 175
Efficiency Measures
Per capita cost $ .01 $ .02 $ .02
Effectiveness Measures (desired results)
Education of long term staff 167 175 175
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
345
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Special Ombudsman -- 60000 - 2658
DEPARTMENT DESCRIPTION: These funds supplement the support services fund.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES ! LAST FY CURRENT FY''- NEXT FY NEXT FY
Personnel Services $ 3,685 $ 1,500 $ 1,500 $ 1,500
Supplies 0 0 0 0
Purchased Services 690 500 1,000 1,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 4,375 $ 2,000 $ 2,500 $ 2,500
Revenue 4,375 2,000 2,500 2,500
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Slight increase in funding of$500.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
346
AREA AGENCY ON AGING
SPECIAL OMBUDSMAN
(CONTINUED)
60000 - 2658
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Recruit and train volunteers 166 165 165
Efficiency Measures
Per capita cost $ .02 $ .01 $ .01
Effectiveness Measures (desired results)
Work outputs are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
347
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Single Entry Point -- 60000 - 2659
DEPARTMENT DESCRIPTION: This grant provides case management services to Medicaid
eligible clients.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY ' NEXT FY NEXT FY
Personnel Services $ 301,062 $ 330,000 $ 345,000 $ 345,000
Supplies 1,177 2,000 5,000 5,000
Purchased Services 70,380 88,000 75,000 75,000
Fixed Charges 0 0 0 0
Capital 14,137 0 0 0
Gross County Cost $ 386,756 $ 420,000 $ 425,000 $ 425,000
Revenue 386,756 420,000 425,000 425,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Increase of$5,000 in program funding.
OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide
services to eligible clients as specified in the Area Agency on Aging grant approved by the Board.
348
AREA AGENCY ON AGING
SINGLE ENTRY POINT
(CONTINUED)
60000 - 2659
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 463 470 475
Efficiency Measures
Per capita cost $2.14 $2.32 $2.35
Effectiveness Measures (desired results)
Divert Medicaid Eligible clients from
Institutional care to cost effective home
care 463 470 475
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
349
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Federal Transit Grant-- 60000 - 2662
DEPARTMENT DESCRIPTION: This grant supplements minibus services to the elderly of the
County.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 36,076 $ 0 $ 40,000 $ 40,000
Supplies 10,000 0 0 0
Purchased Services 26,124 65,000 30,000 30,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 72,200 $ 65,000 $ 70,000 $ 70,000
Revenue 72,200 65,000 70,000 70,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Increase of$5,000 in federal transit dollars.
OBJECTIVES: 1)Administer program as defined by CDOT rules and regulations; and 2) Provide
services to eligible clients as specified in the FTA grant approved by the Board.
350
FEDERAL TRANSIT GRANT
(CONTINUED)
60000 - 2662
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Miles tracked 469,410 470,000 475,000
Efficiency Measures
Per capita cost $ .40 $ .36 $ .39
Effectiveness Measures (desired results)
Passenger trips 82,338 82,500 83,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
351
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Other Programs -- 60000 - 2669
DEPARTMENT DESCRIPTION: This area includes minor sources of funding that supplement the
aging programs.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 12,003 $ 10,000 $ 18,000 $ 18,000
Supplies 0 500 0 0
Purchased Services 7,828 5,500 2,000 2,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 19,831 $ 16,000 $ 20,000 $ 20,000
Revenue 19,831 16,000 20,000 20,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: $4,000 increase, or 25% in federal monies.
OBJECTIVES: Supplement other senior programs in Weld County.
352
AREA AGENCY ON AGING
OTHER PROGRAMS
(CONTINUED)
60000 - 2669
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Client assessments as needed 10 10 10
Efficiency Measures
Per capita cost $ .11 $ .09 $ .11
Effectiveness Measures (desired results)
Maintain work outputs goals Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
353
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging State Funds - - 60000-2671
DEPARTMENT DESCRIPTION: New supplemental funding source started 7/1/2000. A
combination of HB-1072 funds and General Fund Long Bill monies.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY r NEXT FY NEXT FY
Personnel Services $ 25,062 $ 50,000 $ 50,000 $ 50,000
Supplies 106 1,000 1,000 1,000
Purchased Services 54,313 134,000 129,000 129,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 79,481 $ 185,000 $ 180,000 $ 180,000
Revenue 79,481 185,000 180,000 180,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Decrease of$5,000 in state aging dollars.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
354
AREA AGENCY ON AGING
STATE FUNDS
(CONTINUED)
60000 - 2671
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Dental Clients Served 14 30 30
Meals served 2,052 4,500 4,500
SC Personal Care Clients served 172 250 250
SC Adult Day Care clients served 70 150 150
Omsbudsman clients served 450 800 800
Efficiency Measures
Per capita cost $ .44 $1.02 $ .99
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
355
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Medicaid Transportation -- 60000 - 2672
DEPARTMENT DESCRIPTION: Medical and non-medical transportation of Medicaid clients.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT IFY
Personnel Services $ 23,065 $ 0 $ 30,000 $ 30,000
Supplies 0 0 0 0
Purchased Services 16,702 55,000 25,000 25,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 39,767 $ 55,000 $ 55,000 $ 55,000
Revenue 39,767 55,000 55,000 55,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: No change in funding level. Line items have been reallocated.
OBJECTIVES: To establish a new program with transportation and meet a community need.
356
MEDICAID TRANSPORTATION
(CONTINUED)
60000 - 2672
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Miles tracked 26,564 27,000 27,500
Efficiency Measures
Per capita cost $ .22 $ .30 $ .30
Effectiveness Measures (desired results)
Passenger trips 2,977 3,000 3,100
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
357
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Supplemental Foods -- 60000- 2676
DEPARTMENT DESCRIPTION: This program distributes USDA commodities to low income
eligible mothers, infants and children and elderly of the County.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY °' CURRENT FY NEXT FY NEXT FY
Personnel Services $ 26,477 $ 0 $ 25,000 $ 25,000
Supplies 932,799 900,000 950,000 950,000
Purchased Services 170,757 175,000 155,000 155,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 1,130,033 $ 1,075,000 $ 1,130,000 $ 1,130,000
Revenue 1,130,033 1,075,000 1,130,000 1,130,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Supplemental foods budget is up $55,000 or 5% for 2002.
OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2)
Provide services to eligible clients as specified in the USDA contract approved by the Board.
358
SUPPLEMENTAL FOODS
(CONTINUED)
60000- 2676
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 51,481 52,000 52,000
Efficiency Measures
Per capita cost $6.25 $5.94 $6.25
Effectiveness Measures(desired results)
Maintain or increase average monthly
participation rate Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
359
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Community Services Block Grant -- 60000 - 2678
DEPARTMENT DESCRIPTION: This grant provides a range of community services to the low
income and elderly of the community. It's focus has been on transportation in the rural sites.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 136,210 $ 50,000 $ 145,000 $ 145,000
Supplies 149 1,000 1,000 1,000
Purchased Services 80,538 159,000 104,000 104,000
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 216,897 $ 210,000 $ 250,000 $ 250,000
Revenue 216,897 210,000 250,000 250,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- __
SUMMARY OF CHANGES: Program funding is up $40,000 for 2002.
OBJECTIVES: 1) Administer program as defined by DOL rules and regulations; and 2) Provide
services to eligible clients as specified in the CSBG plan approved by the Board.
360
COMMUNITY SERVICES BLOCK GRANT
(CONTINUED)
60000 - 2678
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Transportation to rural elderly 6,230 6,300 6300
Volunteer support 250 240 240
Employment opportunities low-income
unskilled adult labor force 1028 746 750
Efficiency Measures
Per capita cost $1.20 $1.16 $1.38
Effectiveness Measures (desired results)
Work output goals maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
361
ria16 ,
"DC.
COLORADO.
saNnd
2flN2A2 ,
`o V
1VIO2d
SPECIAL REVENUE FUNDS
Special Revenue Funds are established to account for taxes or other earmarked revenue of the
county which finance specified activities as required by law or administrative action.
CONTINGENCY FUND:
The Contingency Fund is funded at the level of$3,000,000. It is recommended that this amount,
coupled with the $2,000,000 carry-over fund balance in the General Fund be retained, especially
with all the uncertainty of state and federal funding and tax collections.
SOLID WASTE FUND:
The Solid Waste Fund is funded at the anticipated revenue level of fees at $1,300,000 with an
anticipated beginning fund balance of$1,000,000. Funds are committed to offset environmental
health costs,the household hazardous waste program ($762,263), overhead ($90,487), and trash
enforcement and pickup program($64,972). $15,000 is budgeted for equipment for the hazardous
materials response team. The remaining $367,278 is undesignated.
CONSERVATION TRUST FUND:
The Conservation Trust Fund is budgeted at$355,718 based upon the anticipated operating costs
for 2002. The budget reflects funding of Island Grove Park only.
EMERGENCY RESERVE FUND:
The Emergency Reserve Fund is established per Amendment One(TABOR), passed November 3,
1992. The amendment requires that an emergency reserve be created to be used for declared
emergencies only. It also requires each local government to reserve one percent or more for 1993,
two percent or more for 1994, and three percent or more for all later years of the fiscal year
spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. A
reserve of $2,500,000 has been established for 2002, which is greater than the required 3% of
fiscal spending.
363
CONSERVATION TRUST FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND •
INTERGOVERNMENTAL REVENUE
2200 73700 4332 LOTTERY 330,000.00 355,000.00 355,000.00
MISCELLANEOUS REVENUE
2200 73700 4610 EARNINGS ON INVESTMENTS 10,000.00 2,500.00 2,500.00
TOTAL CONSERVATION TRUST FUND 340,000.00 357,500.00 357,500.00
w
cr.
r
CONSERVATION TRUST FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
2200 73700 CONSERVATION TRUST 340,000.00 355,718.00 355,718.00
TOTAL CONSERVATION TRUST FUND 340,000.00 355,718.00 355,718.00
w
a
In
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CONSERVATION TRUST FUND
BUDGET UNIT TITLE AND NUMBER: Conservation Trust Fund -- 2200-73700
DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of Colorado to
be used for the acquisition, development, and maintenance of new conservation sites within Weld
County.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 315,044 309,934 352,718 352,718
Capital 0 30,066 3,000 3,000_
Gross County Cost $ 315,044 $ 340,000 $ 355,718 $ 355,718
Revenue 382,477 340,000 357,500 357,500
Net County Cost $ -67,433 $ 0 $ -1,782 $ -1,782
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Revenues from the Colorado Lottery are difficult to predict for 2002
due to a decline in the traditional lottery revenues that will be offset with the lottery proceeds from
the new Powerball game started in August, 2001. As a result the revenues are being projected
at the historical level of $355,000 for the lottery proceeds, and $2,500 from interest earnings in
2002.The fund has a$400,000 carry over fund balance that allows the county to in essence spend
the proceeds one year after their receipt, which is a prudent spending philosophy for this fund.
Island Grove Park will cost$355,718,which is nearly the entire 2002 amount of estimated revenue.
The big increase is in energy costs ($30,000) and the loss of$10,000 in revenue due to the shift
of users to the new Community Building. This will mean that the Missile Site park will be funded
entirely by the General Fund at a cost of$50,342. A total of$1,782 is undesigned.
OBJECTIVES: See criteria following Administrative Recommendation.
366
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Missile Site Park Visitors 2,300 2,400 2,400
Island Grove Park Visitors 775,000 800,000 810,00
Efficiency Measures
Per capita cost (county support) $1.75 $1.89 $1.98
Cost per visitor $0.41 $0.42 $0.44
Effectiveness Measures(desired results)
Percentage of increased use 3% 3% 1.2%
Percentage of increased revenue from user
fees to support parks 15% 15% 0%
FINANCE/ADMINISTRATION RECOMMENDATION:
Historically, the following is the amount of money received annually since the lottery started:
1983 $ 194,698
1984 195,304
1985 151,033
1986 138,069
1987 162,736
1988 154,074
1989 130,764
1990 136,726
1991 200,103
1992 220,219
1993 264,371
1994 205,534
1995 327,162
1996 312,024
1997 356,262
1998 363,962
1999 286,971
2001 358,802
367
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
The funds have been used for maintenance and development of Island Grove Park and the Missile
Site Park, with the exception of the following items:
Entity Purpose Amount
1983:
Greeley Civic Auditorium $ 141,464
1984:
Greeley Civic Auditorium $ 143,000
1985:
Greeley Civic Auditorium $ 90,000
1986:
Greeley Civic Auditorium $ 51,500
LaSalle Community Center 10,000
Ault Park System 7,500
Dacono Park Improvements 3,000
Windsor Park Improvements 6,000
Ft. Lupton Pearsin Park Sports
Complex 10,000
Independence Stampede Headquarters Facility 5,000
Since 1987 all funds have gone to the two county parks. Beginning in 2002 only
Island Grove Park will be funded.
In 1984,the Board adopted the following criteria, in priority order,for the use and allocation of Weld
County lottery funds. This policy remains in force today:
1. To maintain and develop the two existing county parks.
2. Projects must enhance the quality of life for the citizens of Weld County.
3. Projects must contribute to or compliment the economic development
activities of Weld County.
4. Projects must have an area impact or significance.
5. Funds used for local community projects must have substantial local
support.
6. Outside of existing county parks, no operating funds shall be contributed
to projects.
368
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
$25,000 was requested for a new Island Grove Park Master Plan. City of Greeley is not funding
their $25,000 share. Concur with City of Greeley that a new Master Plan is not needed and,
therefore, not recommended for funding in 2002.
Capital items totaling $26,900 were requested, but only$3,000 are recommended as follows:
(4-H Building)
ADA Lift Platform $ 23,900 $ -0-
Vacuum and
Buffer 3,000 3,000
$ 26,900 $ 3,000
BOARD ACTION:
369
CONTINGENT FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND •
TAXES
2300 90300 4112 CURRENT PROPERTY TAXES 2,100,000.00 0.00 0.00
TOTAL CONTINGENT FUND 2,100,000.00 0.00 0.00
co
V
O
CONTINGENT FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
2300 90300 CONTINGENT 4,450,000.00 3,000,000.00 3,000,000.00
TOTAL CONTINGENT FUND 4,450,000.00 3,000,000.00 3,000,000.00
V
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CONTINGENCY FUND
BUDGET UNIT TITLE AND NUMBER: Contingency Fund -- 2300-90300
DEPARTMENT DESCRIPTION: The Contingency Fund exists to cover reasonably unforeseen
expenditures or revenue short-falls.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY i NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 2,250,000 4,450,000 3,000,000 3,000,000
Capital 0 0 0 0_
Gross County Cost $ 2,250,000 $ 4,450,000 $ 3,000,000 $ 3,000,000
Revenue/Fund Bal. 2,251,414 2,350,000 3,000,000 3,000,000
Net County Cost $ -1,414 $ 2,100,000 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The Contingency Fund is funded at the level of $3,000,000 by a
carryover fund balance of$3,000,000.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that the amount of
$3,000,000 and the Emergency Reserve of$2,500,000 provide adequate reserves for the county
and should be retained.
BOARD ACTION:
372
EMERGENCY RESERVE FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
TAXES
2400 53100 4112 CURRENT PROPERTY TAXES 0.00 0.00 0.00
TOTAL EMERGENCY RESERVE FUND 0.00 0.00 0.00
W
EMERGENCY RESERVE FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
2400 53100 EMERGENCY RESERVE 2,500,000.00 2,500,000.00 2,500,000.00
TOTAL EMERGENCY RESERVE FUND 2,500,000.00 2,500,000.00 2,500,000.00
w
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: EMERGENCY RESERVE FUND
BUDGET UNIT TITLE AND NUMBER: Emergency Reserve -- 2400-53100
DEPARTMENT DESCRIPTION: The Emergency Reserve Fund is established per Amendment
One (TABOR), passed November 3, 1992, which requires that an emergency reserve be
established to be used for declared emergencies only, and that each local government shall
reserve for 1993 1% or more, for 1994 2%or more, and for all later years 3% or more of the fiscal
year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 2,500,000 2,500,000 2,500,000
Capital 0 0 0 0
Gross County Cost $ 0 $ 2,500,000 $ 2,500,000 $ 2,500,000
Revenue/Fund Bal. 0 2,500,000 2,500,000 2,500,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The Emergency Reserve is funded at$2,500,000, which meets the
3% fiscal year spending requirement.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that $2,500,000 be
funded to comply with the TABOR Amendment requirements passed in 1992. Reserve is funded
from carry-over fund balance.
BOARD ACTION:
375
SOLID WASTE FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
CHARGE FOR SERVICES
2700 90200 4410 CHARGE FOR SERVICES 1,150,000.00 1,300,000.00 1,300,000.00
TOTAL SOLID WASTE FUND 1,150,000.00 1,300,000.00 1,300,000.00
ea‘
SOLID WASTE FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
2700 21240 ORDINANCE 163 ENFORCEMENT 112,782.00 64,972.00 64,972.00
2700 90200 SOLID WASTE 1,093,609.00 1,235,028.00 1,235,028.00
TOTAL SOLID WASTE FUND 1,206,391.00 1,300,000.00 1,300,000.00
w
V
V
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOLID WASTE
BUDGET UNIT TITLE AND NUMBER: Code Enforcement-- 2700-21240
DEPARTMENT DESCRIPTION: This budget accounts for code enforcement for littering, illegal
dumping, and roadside trash pick-up program.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 26,337 $ 30,041 $ 38,622 $ 38,622
Supplies 0 650 650 650
Purchased Services 9,021 20,700 20,700 20,700
Fixed Charges 0 5,000 5,000 5,000
Capital 0 0 0 0
Gross County Cost $ 35,358 $ 56,391 $ 64,972 $ 64,972
Revenue 0 0 0 0
Net County Cost $ 35,358 $ 56,391 $ 64,972 $ 64,972
Budget Positions 1 1 1 1
SUMMARY OF CHANGES: The only change to the budget is the cost for personnel, which is up
due to cost of living and more time devoted to enforcement. All other line items are the same.
OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide
roadside trash pick-up and enforcement.
378
CODE ENFORCEMENT
(CONTINUED)
2700-21240
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of Complaints 700 700 800
Efficiency Measures
FTE's per 10,000/capita support .0555 .0555 .0555
Per capita cost (county support) $0.20 $0.31 $0.36
Effectiveness Measures (desired results)
Reduced roadside litter
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Time spent is based
upon level of complaints.
BOARD ACTION:
379
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOLID WASTE
BUDGET UNIT TITLE AND NUMBER: Solid Waste Fund -- 2700-90200
DEPARTMENT DESCRIPTION: This fund accounts for revenue received from a surcharge on
dumping fees at solid waste disposal sites to combat environmental problems,promote trash clean-
up, provide for the household hazardous materials program, and to further improve and develop
landfill sites within the county.
ACTUAL BUDGETED ! REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY ' NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 357 0 0 0
Purchased Services 96,461 1,079,662 1,144,541 1,144,541
Fixed Charges 654,292 13,947 90,487 90,487
Capital 0 0 0 0
Gross County Cost $ 751,110 $ 1,093,609 $ 1,235,028 $ 1,235,028
Revenue 1,299,132 1,150,000 1,300,000 1,300,000
Fund Balance $ -548,022 $ -56,391 $ -64,972 $ -64,972
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Revenues are up $150,000 due to higher utilization of the landfills in
Weld County. Department of Health and Environment costs for the Household Hazardous Waste
program ($680,170) and solid waste reduction education and recycling program ($82,093) are
budgeted for a total of $762,263. Indirect costs are $90,487 for 2002. For the first time $15,000
is budgeted to fund equipment for the hazardous materials response team. Undesignated
amounts of$367,278 are in the budget.
OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide
Household Hazardous Materials Program.
380
SOLID WASTE FUND
(CONTINUED)
2700-90200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Landfill Inspections 36 36 36
Household Hazardous Material (HHM) 576,201 626,836 680,170
Surcharge Collected $1,299,132 $1,150,000 $1,300,000
Efficiency Measures
Per capita cost (collected) $7.22 $6.39 $7.22
Per capita HHM cost $3.20 $3.48 $3.78
Effectiveness Measures (desired results)
Community clean-ups 4 4 4
Increased volume of HHM diverted from
landfills 7% 9% 10%
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. $367,278 remains
undesignated in the 2002 budget to mitigate impacts of landfills, such as road access, cleanups,
and transfer stations. A $1,000,000 fund balance also exists for the same needs if required.
BOARD ACTION:
381
OatlHdlO0
C PIgRL
UNDTMl
0 9 /
v i
CAPITAL PROJECT FUNDS SUMMARY
Capital Project Funds are established to budget for financial resources used for the acquisition or
improvement of the capital facilities of the county. A detailed Long Range Capital Plan for 2002 -
2006 is presented in this section and relates to the specifics of the 2002 capital project budgets.
The Capital Expenditures Fund accounts for various capital improvement projects for county
buildings. The 2002 program is funded at $8,455,000 with $5,775,000 from property tax and
$200,000 from interest earnings. Anticipated projects include Phase II of the North Jail
($8,000,000), replacement of the Galeton grader shed ($165,000), parks/recreation ($125,000),
and special projects ($165,000). In addition, $500,000 will be reserved for the construction of
Phase III of the North Jail Complex. A $3,559,000 carry-over beginning fund balance and a
$1,079,000 ending reserve fund balance is anticipated.
The 2002 budget focuses primarily on the most significant one,which is the jail expansion in 2002.
Based upon a study done by the Sheriffs Office staff, it is anticipated that the additional 226-bed
facility will take approximately$500,000 to staff and operate with the closure of the Centennial Jail
concurrent with the opening of the new 226-bed pod. This amount is programmed into the five-
year operational budget projections. The other projects in the five-year capital plan focus on
providing space for the courts. Maintenance of the space will be a county cost, but operational
costs of the court system remain a cost of the State of Colorado. A 20,000 square foot building
for the Sheriff's building will be constructed in 2003 to allow the Sheriff to vacate the Centennial
Complex for Court needs.
The special projects are primarily cosmetic enhancements to buildings that will not impact operating
costs, but will improve the appearance and functionality of the buildings involved.
383
CAPITAL EXPENDITURE FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
TAXES
4000 17500 4112 CURRENT PROPERTY TAXES 2525,000.00 5,775,000.00 5,775,000.00
MISCELLANEOUS
4000 17500 4610 EARNINGS ON INVESTMENTS 150,000.00 200,000.00 200,000.00
TOTAL CAPITAL EXPENDITURE FUND 2,675,000.00 5,975,000.00 5,975,000.00
co
CAPITAL EXPENDITURES FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND ,
4000 17500 CAPITAL IMPROVEMENT AND ACQUISITION 5,185,000.00 8,455,000.00 8,455,000.00
TOTAL CAPITAL EXPENDITURES FUND 5,185,000.00 8,455,000.00 8,455,000.00
m
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CAPITAL EXPENDITURES
BUDGET UNIT TITLE AND NUMBER: Capital Expenditures --4000-17500
DEPARTMENT DESCRIPTION: Capital projects for general county use. Created in accordance
with CRS 29-1-301(1.2)April 5, 1984. Formerly Public Works-County Buildings Fund (Fund 33).
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Capital 2,225,949 2,725,000 8,455,000 8,455,000
Gross County Cost $ 2,225,949 $ 2,725,000 $ 8,455,000 $ 8,455,000
Revenue 2,491,811 200,000 200,000 200,000
Fund Balance (2,233,377) 0 2,480,000 2,480,000
Net County Cost $ (2,499,239) $ 2,525,000 $ 5,775,000 $ 5,775,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The Capital Expenditures Fund accounts for various capital
improvement projects for county buildings. The 2002 program is funded at $8,455,000 with
$5,775,000 from property tax and $200,000 from interest earnings. Anticipated projects include
Phase II of the North Jail ($8,000,000), replacement of the Galeton grader shed ($165,000),
parks/recreation ($125,000), and special projects ($165,000). In addition, $500,000 will be
reserved for the construction of Phase III of the North Jail Complex. A $3,559,000 carry-over
beginning fund balance and a $1,079,000 ending reserve fund balance is anticipated.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Budget reflects the 2002 funding level of
the Proposed Long Range Capital Plan for 2002 - 2006. The actual plan is on the pages
immediately following.
BOARD ACTION:
386
WELD COUNTY
LONG RANGE CAPITAL PROJECTS
FIVE-YEAR PLAN
2002 - 2006
Presented By: Donald D. Warden, Director
Finance and Administration
September, 2001
387
LONG RANGE CAPITAL PROJECTS
FIVE YEAR PLAN
2002 - 2006
INTRODUCTION:
Section 14-3 of the Weld County Home Rule Charter provides:
"The Board may require that the Director of Finance and Purchasing submit, at the
time of submission of the annual budget, a five-year capital improvements program
and budget. Such program shall include recommended projects, construction
schedule,estimate of cost,anticipated revenue sources, methods of financing,and
such other information as may be required."
This five-year plan projects capital improvements for 2002 - 2006.
The recommended program for capital construction is intended as a guideline to be adjusted by
the Board of County Commissioners on an annual basis. It represents flexible goals for organizing
solutions to county program needs, and it is intended to provide the Board of County
Commissioners with the perspective for making fiscal policy decisions. Annual modifications in the
plan will reflect necessary adjustments and priorities, changes in programs, and readjustments of
other county fiscal requirements.
This report has four (4) sections:
1. Introduction
2. Financing Alternatives
3. 2002 - 2006 Five-year Plan
4. 2002 Budgetary Impact
The section on financing recommends a program for funding the next five years' capital
construction. This section lists the various sources of revenue currently available to the county,
and the alternatives available for financing the remainder of the capital projects program. The
2002-2006 five-year plan section provides a list of recommended projects and the time schedule
for the next five fiscal years. Additionally, it provides justification for the recommendation and
attempts to enumerate problems and recommended solutions for the capital improvements
program over the next five years. The project section describes each recommended project, and
provides information on the existing situation, the proposed solution, and the financing plan for
each project.
The last section of the report provides a recommended 2002 budget for the capital construction
program. It provides specific detail regarding each recommended project and the impact on the
2002 county budget.
388
FINANCING ALTERNATIVES
389
FINANCING
Overview:
There are a number of ways to finance capital improvement projects. Some of the most common
methods are:
1. Pay as you go:
Pay as you go is a method of financing capital projects with current revenues --
paying cash instead of borrowing against future revenues. Pay as you go has
several advantages. First, it saves interest cost. Second, pay as you go protects
borrowing capacity for unforeseen major outlays that are beyond any current year's
capacity. Third, when coupled with regular, steady completion of capital
improvements and good documentation and publicity, pay as you go fosters
favorable bond ratings when long term financing is undertaken. Finally, the
technique avoids the inconvenience and considerable cost associated with
marketing of bond issues, advisors, counsel, printing, etc.
However, there are practical and theoretical disadvantages to a pay as you go
policy. First, pay as you go puts a heavy burden on the project year. Second, it
creates awkward fluctuating expenditure cycles which do not occur with extended
financing. Third, a long life asset should be paid for by its users throughout its
normal life rather than all at once by those who may not have the use of it for the
full term. Finally, when inflation is driving up construction costs, it may be cheaper
to borrow and pay today's prices rather than wait and pay tomorrow's.
2. All borrowing policy:
An all borrowing policy or a substantial reliance on debt financing is another
approach. The annual available resources could be used entirely for debt service
with the size of the annual resources setting the limit on the amount that could be
borrowed.
3. Capital reserve:
A capital reserve plan is an approach where the annual resources available could
be accumulated in one or more capital reserve funds, the amounts invested, and
when any funds become adequate to pay for a proposed project, the fund could be
expended. This is a good approach when a county has a capital requirement which
can wait. Accumulation of the necessary capital funds over a period of time is a
feasible approach,assuming a relatively stable construction dollar. HB1111 passed
in 1982 specifically provides for a capital improvements trust fund for capital
reserves.
390
4. Partial pay as you go policy:
A partial pay as you go policy is a common approach. Some of the annual
resources would be used to finance capital improvements directly, and the
remainder would go for supporting a debt program. Even if a local government
pursues a borrowing policy, an initial down payment out of current revenues is a
possibility. A customary five to ten percent down is a limited pay as you go policy,
and assures that the voters authorizing the approval will make a cash contribution
so all of the burden will not be postponed.
5. Joint financing:
An ever increasing number of cities and counties are benefitting from joint
development of a project. The construction of a city/county office building and
recreational areas are examples. This avenue of funding and planning capital
projects normally is advantageous to both jurisdictions.
6. Lease/Purchase:
Local governments can utilize lease/purchase methods for needed public works
projects by having it constructed by a private company or authority. The facility is
then leased by the jurisdiction on an annual or a monthly rental. At the end of the
lease period, the title to the facility can be conveyed to the jurisdiction without any
future payments. The rental over the years will have paid the total original cost plus
interest. This method has been used successfully in a number of jurisdictions. The
utilization of a building authority would fall under this category of financing.
Numerous considerations are involved in the selection of the foregoing approaches, or some
combination thereof:
1. Political realities may preclude utilization of one or more of the above alternatives.
For example, the passage of general obligation bonds as a debt financing
mechanism has not met recent success at the polling places in most jurisdictions.
2. The pay as you go concept has three distinct advantages.
A. It provides great flexibility to the county for future periods of economic
recession or depression but does not accumulate large fixed-charge costs.
B. It avoids the payment of interest charges.
C. It imposes upon public officials the full political responsibility for levy of the
taxes necessary to pay the local share of such projects.
3. The debt financing approach has the advantage of spreading the cost over a
generation of current users of public facilities, thereby imposing upon each a
significant portion of the cost of each project.
4. In an inflationary period,one must take into account the extent to which prepayment
for capital outlay is warranted, when the opportunity for repayment of the principal
and interest in dollars that are less expensive can be arranged.
391
5. During periods of rapid rise in costs, the time delay necessary to accumulate down
payments or full pay as you go resources invites higher costs which may wipe out
most, if not all, of the advantages of non-payment of interest.
In the five-year capital projects plan, a combination of funding methods will be recommended to
finance capital construction in an attempt to balance the economy of a payment in full program with
the fairness of sharing the burden among present and future taxpayers.
This recommended financial program reflects consideration of many factors, including the
availability of cash, anticipated interest rates at the time of construction, and projected inflationary
cost increases that would result from project delays.
392
DEBT FINANCING
Before discussing specific types of borrowing, it is appropriate to review some of the basic
constitutional statutory provisions which generally are applicable to debt financing.
Article XI,Section 6 of the Colorado Constitution provides that no debt may be created by a political
subdivision of the state, unless the question of incurring such debt has been approved by a majority
of the qualified electorate voting. Any obligation paid, or contracted to be paid, out of a fund that
is a product of a tax levy is a debt within the means of the Constitution (Trinidad vs. Haxby, 136
Colorado 168, 315 p 2d 204 -- 1957).
In addition to voter approval, Article XI, Section 6 requires the debt be incurred by adoption of a
legislative measure which is irrevocable until the indebtedness is fully paid or discharged. The
ordinance must:
1. Set forth the purpose for which the bond proceeds will be applied, and
2. Provide for the levy of the tax which, together with such other revenues as may be
pledged, will be sufficient to pay the principal and interest of the debt.
The Constitution delegates to the Legislature the duty to establish statutory limitations on the
incurrence of debt. The total amount of debt which a county may incur may not exceed 3% of the
assessed value in the county, which is slightly over thirty million dollars in Weld County.
Section 4 of Article X, Section 20 (TABOR Amendment) requires voter approval for any form of
multi-year debt. It states that an election is required: "Except for the refinancing of district bonded
debt at a lower interest rate or adding new employees to existing district pension plans, creation
of any multiple-fiscal year direct or indirect district debt or other financial obligation whatsoever
without adequate present cash reserves pledged irrevocable and held for payments in all future
fiscal years."
In addition to the state statute, Section 14-6 of the Weld County Home Rule Charter specifies:
"The incurring of indebtedness by the county and the issuance of evidences of such
indebtedness shall be authorized, made and executed in accordance with the laws
of the state, including the borrowing of money to fund county projects,the pledging
of project revenues and repayment thereof, and the issuance of revenue warrants,
or revenue bonds, or other forms of evidence of such obligations."
Before discussing specific types of bonds, it is appropriate to review some of the general
characteristics of bonds. Bonds mature serially,that is, a portion of the principal is retired over the
entire term of the bond issue. Interest on municipal bonds is free from Federal Income Tax which
is an important feature to prospective purchasers. The term or the length of time to maturity of
municipal bonds can vary considerably. Generally, the last maturing bond comes due ten to thirty
years from the date of issue. Normally, the longer the maturity of the bonds, the higher the yields
or return on investment demanded by the market price. Thus, a bond issue that runs thirty years
will pay a higher net effective interest rate than a bond issue that runs twenty years.
393
General Obligation Bonds:
General obligation bonds are secured by a pledge of the full faith, credit and taxing power of the
county. The county is obligated to levy sufficient taxes each year to pay the principal and interest
of the bond issue. Consequently, general obligation bonds are a debt subject to the constitutional
and statutory provisions discussed earlier. Because the issue of general obligation bond pledges
its full faith and credit and agrees to levy the ad valorem taxes necessary to repay the principal and
interest of the bond, it is generally agreed to be a more secure investment than other types of
bonds. Thus, the major advantage of general obligation financing is the low rate of interest as
compared to the interest of other types of bonds. The law permits general obligation bonds to have
a thirty-year term; however, general obligation bond issues usually have terms of twenty years or
less.
General obligation bonds, in addition to being secured by full faith and credit of the issuer, may
provide additional security by pledging certain available revenues.
The major disadvantage of general obligation bonds is the fact that it does require voter approval
prior to issuance. Voter resistance to increased taxes may prevent a successful bond election.
Revenue Bonds:
Revenue bonds are not a debt in the constitutional sense. They are secured by the revenue
derived from the project to be constructed, not by pledge of the full faith,credit,and taxing authority
of the county. Projects typically financed by revenue bonds include airports, stadiums, and park
facilities. Under the TABOR Amendment, revenue bonds can only be used for enterprise funds
and operations.
Although it may seem possible to pledge any non-tax revenues for payment of revenue bonds,
there should be a relationship between the type of revenue pledged for payment of the bonds and
the project to be financed. Although revenue bonds need not comply with the constitutional
statutory provisions generally applicable to a debt,there are several statutory provisions which may
affect the issuance of certain types of revenue bonds and the statutes should be consulted for
specific provisions regarding the issue of revenue bonds if this method is considered.
Revenue bonds are considered to be less secure than general obligation bonds because of the
inability of the issuer to levy taxes to assure the payment of principal and interest. Thus, there is
normally a higher interest rate on revenue bonds. The term of revenue bonds is often beyond
twenty years, frequently as long as thirty years.
The concept of issuing revenue bonds is based on the theory that certain projects which benefit
only certain individuals should be self-supporting and should be paid for by the user of that project
rather than the populace as a whole. Thus, airport revenue bonds are paid for by air travelers and
airlines and parking revenue bonds are paid for by users, etc.
In order for a county to issue a revenue bond, the system which generates the revenues to repay
the principal and interest of the bond must:
1. Have a good operating history documented by audited figures.
2. Reflect good debt service coverage through use of a feasibility study
completed by a recognized expert in the field.
394
In analyzing a revenue bond issue for underwriting, an investment banker will look not only at
operating statistics and coverages, but also at more basic elements, such as the necessity of the
service, control over competition, and delinquency procedures. Revenue bonds are becoming
more popular because they do not require voter approval and do not apply in statutory debt limits.
Leases:
A less traditional method of financing county facilities is a lease arrangement. A lease is executed
with the county, which gives the county the option to purchase the equipment or facility during the
term of the lease. All or part of the lease payments may be applied to the purchase prices.
A bona fide lease option agreement is not a debt; however, an installment purchase program is a
debt. A bona fide lease/option agreement is characterized by two factors:
1. Annual rental payments with automatic renewal of the lease unless
terminated by either party, and
2. No obligation on the part of the local government to purchase the property
if the lease is terminated.
Also, some court cases indicate the annual rental must be paid from non-property tax revenues to
avoid the lease being considered a general obligation. Upon exercise of the option, the local
government obtains full legal title to the property. Leases of this nature are distinctively different
from more conventional means of financing. Of primary importance is the security which underlies
the lease period. It is not a promise to levy taxes or a pledge of revenues from the system. Rather,
it is usually a promise to pay only one year at a time,with an implied intention to continue payment
until ownership is transferred. As ultimate security, the holder of the lease may look to the asset
which is being leased in the event of a default.
There is little statutory or judicial guidance in the area of leases of this type, and the obligation to
continue lease payments until title transfers is a moral, rather than a legal obligation. As a
consequence, the underwriting or placement of a lease is more difficult than the underwriting of
conventional bonds. The term of the leases generally are short, usually from seven to ten years.
Because the security underlying the lease is not good compared with conventional financing,
interest rates on leases are higher.
Building Authority:
A building authority is a non-profit corporation which generally is formed at the request of the
governing body of the county or local jurisdiction,which also appoints the Board of Directors of the
corporation. Weld County created such an authority in 1987 named the Weld County Finance
Corporation. The directors are the Director of Finance and Administration, County Attorney, and
Director of General Services, each appointed for ten year terms.
395
The building authority issues its own bonds to finance a facility. To achieve the same lower interest
rates that traditional municipal bonds enjoy, the building authority must obtain a ruling from the
Internal Revenue Service that the interest on the authority's bonds is exempt from Federal Income
Tax. Such an exemption is granted if the IRS finds the authority's bonds are issued on behalf of
a political subdivision, which is determined based upon the following factors as detailed in IRS
Revenue Ruling 63-20.
1. The authority engages in activities which are essentially public in nature.
2. The corporation is not organized for profit.
3. The corporate income does not inure to the benefit of any private person.
4. The political subdivision has a beneficial interest in the corporation, while the
indebtedness is outstanding, and it obtains full legal title to the property on the
retirement of the debt.
5. The corporation has been approved by the political subdivision which has approved
the specific obligation of the corporation.
Like municipal bonds, bonds issued by a corporation usually are subject to registration and other
requirements of the Securities Act of 1933 and the Security Exchange Act of 1934. After receiving
a favorable ruling from the IRS, a "no action" letter should be secured from the Security and
Exchange Commission, exempting the authority's bonds from these requirements. The authority
then issues bonds pledging the annual rental payments as security. After issuance of bonds and
construction of the facilities, the authority leases the facilities to the county. Again, this must be
a bona fide lease and possess all the elements discussed under Lease/Purchase.
The bonds of a building authority are similar to municipal leases in the manner in which they are
viewed by investors. As with a simple municipal lease, building authority bonds are less secure
than general obligation or revenue bonds. As a result, bonds issued through a building authority
bear higher interest than more secure issues.
Certificates of Participation (COP) may be issued in the same manner as bonds. As a practical
matter the COP is the same as a bond, except from a legal point of view, the COP is evidencing
assignment of proportionate undivided interests in rights to receive certain revenues in the form
of a lease or rental amount for the purpose of providing funding for capital improvements. The
lease and COP do not constitute a general obligation or other indebtedness of the county within
the meaning of any constitutional, statutory or home rule charter debt limitation. The lease is a
year-to-year obligation.
396
BUILDING AUTHORITY FINANCE
The Philosophy:
Tax-exempt financing is available through a building authority with the issuance of bonds when the
facilities financed are for public purposes and the benefit is to the sponsoring public entity.
The Building Authority:
A building authority is a Colorado non-profit corporation created by the county itself. The county
adopts a resolution calling for the creation of the Building Authority and directing counsel to draw
articles of incorporation and by-laws in compliance with Colorado Statutes. A board of directors
is formed. The board may consist of County Commissioners or administrative personnel or
individuals not associated with any public entity. The Weld County Finance Corporation, created
in 1987, consists of the Director of Finance/Administration, County Attorney, and Director of
General Services as directors.
Tax-Exemption of Interest:
Once the non-profit corporation is created, the tax-exempt nature of interest paid on the
corporation's bonds must be assured. A revenue ruling is requested from the Internal Revenue
Service on the non-profit status of the corporation pursuant to Internal Revenue Code, 103(a) 1 and
Revenue Ruling 63-20, and on the tax-exempt status of interest paid.
Such an application involves considerable work and a detailed analysis of the situation which is
presented to the Internal Revenue Service. The application includes information as to public
purpose, the county, the agency using the facilities, the proposed lease terms, terms of title
reversion to the county and the proposed method of financing.
Corporate Bonds and the S.E.C.:
As corporate bonds are subject to registration requirements of the Securities and Exchange
Commission, a "no action" letter must be obtained from the S.E.C. In essence, the S.E.C. says
that no action will be taken if the bonds of the building authority/non-profit corporation are not
registered.
The Purchase Contract:
Once the building authority is created with powers to act, it may enter into a contract to purchase
the facility. The contract should be subject to:
1. A favorable revenue ruling from the Internal Revenue Service.
2. Receipt of an S.E.C. "no action" letter.
3. Finalization of financing.
397
The Bond Issue:
When all legal and tax questions are answered the building authority may issue bonds for the
purchase of the facility. Normally the bonds are sold directly to an underwriter who then resells the
bonds to the ultimate investor.
The bonds that are issued will be an obligation of the building authority only and not a debt
obligation of the county.
The County Lease:
Upon the issuance of the bonds and the purchase of the building by the building authority, the
county can lease the building from the authority. The lease would be from year-to-year with
automatic renewal unless otherwise terminated. A county lease for any period in excess of one
year constitutes a debt and must be approved by voters.
The Bond Security:
The security of the bond holders may be only in a pledge of lease revenues by the authority. The
bond holders may also have a first mortgage lien on the building. The combination of the two
results in a more secure bond and a correspondingly lower rate of interest.
Partial Seller Financing:
Depending on factors such as the seller's motivation, whether there is an existing loan on the
building,and negotiations, a bond issue can be for only the amount necessary for a down payment.
The sellers can carry back the balance, receiving installment sale tax benefits on the capital gains.
A revenue ruling would be required, however, interest paid on a promissory note to the seller may
also be tax exempt. The total cost to the county and the building authority then may be
substantially lower on this basis.
398
COMPLETED CAPITAL PROJECTS
1996 - 2000
399
COMPLETED CAPITAL PROJECTS
1996-2000
Actual Actual Actual Actual Actual
Requirements Total 1996 1997 1998 1999 2000
Centennial Complex $1,178,636 1,187 6,750 71,988 353,935 744,776
Court House $142,538 19,765 62,634 24,557 15,000 20,582
Courthouse Annex $929,027 162,159 766,868
Food Clearing House $29,494 3,100 6,832 19,562
Grader Sheds $20,567 20,567
Head Start $323,032 155,018 59,237 9,272 99,505
Health Department $4,808,466 77,564 3,307,223 1,423,679
Island Grove $137,557 7,110 24,630 7,600 98,217
Jail $9,153,674 5,344,480 3,711,859 12,173 85,162
North County Complex $987,006 17,570 312,865 18,772 329,346 308,453
Public Works $2,843,085 93,727 1,210,396 1,366,960 172,002
o Social Services $2,446,783 269,792 1,189,601 911,493 75,897
Southwest Weld Complex $141,979 141,979
Training Center $1,011,906 50,087 961,819
Miscellaneous $343,386 1,700 295,054 8,500 9,662 28,470
$24,497,136 $5,570,497 $4,914,112 $5,850,042 $4,658,755 $3,503,730
2002 - 2006
FIVE YEAR
CAPITAL PROJECTS PROGRAMS
401
2002 - 2006
FIVE-YEAR CAPITAL PROJECTS PROGRAM
TOTAL
REQUIREMENTS (5 Years) 2002 2003 2004 2005 2006
CAPITAL EXPENDITURE
FUND:
Capital Reserve $ 7,765,000 $ 500,000 $ 565,000 $ 1,550,000 $ 1,900,000 $ 3,250,000
Jail Expansion 8,000,000 8,000,000 0 0 0 0
SO Administrative
o Offices 2,400,000 0 2,400,000 0 0 0
N
Courthouse/Centennial
Remodel 1,000,000 0 500,000 500,000 0 0
Grader Sheds/ice
control bldg 365,000 230,000 135,000 0 0 0
Parks/Recreation 625,000 125,000 125,000 125,000 125,000 125,000
Miscellaneous projects 500,000 100,000 100,000 100,000 100,000 100,000
TOTAL $20,655,000 $ 8,955,000 $ 3,825,000 $ 2,275,000 $ 2,125,000 $ 3,475,000
RESOURCE CAPACITY
*****************
FUNDING SOURCES
*****************
CASH FLOW ANALYSIS
403
CAPITAL EXPENDITURES FUND
RESOURCE CAPACITY
2002 - 2006
INTEREST ROPERTY' OTHE `y TOTAL
2002 $ 200,000 $ 5,775,000 $ 0 $ 5,975,000
2003 300,000 3,525,000 0 3,825,000
2004 0 2,275,000 0 2,275,000
2005 100,000 2,025,000 0 2,125,000
2006 200,000 3,275,000 0 3,475,000
404
CASH FLOW ANALYSIS
CASH
REVENUES EXPENDITURES RESOURCES
BEGINNING ENDING
FUND CAPITAL OTHER/ FUND
BALANCE FUND INTEREST CONSTRUCTION BALANCE
2002 $ 3,559,000 $ 6,275,000 $ 200,000 $ 8,555,000 $ 1,479,000
2003 1,079,000 3,525,000 300,000 3,260,000 1,644,000
2004 1,644,000 2,275,000 0 725,000 3,194,000
2005 3,194,000 2,025,000 100,000 225,000 5,094,000
2006 5,094,000 3,275,000 200,000 225,000 8,344,000
405
CORRECTIONAL FACILITY
Existing Situation:
The Centennial Complex Jail was constructed in 1978, and has been remodeled three times to
increase the capacity to 294 beds. In 1997 Phase I of the North Jail Complex was constructed with
160 beds, and all the core service facilities. The North Jail Complex is currently designed for a
build out of 640 beds, but the site can accommodate a 960-bed facility. Each phase would be in
increments of approximately 160 - 226 beds. Jail population continues to grow in Weld County.
Based upon a study done by the Sheriffs Office it is anticipated that by the year 2004 Phase II will
be required. Phase II will add 226 beds based upon the design. Construction of Phase II will allow
for the closure of the Centennial Jail and conversion of the space to accommodate Court needs.
Proposed Solution:
It is proposed that additional phases of the North Jail Complex be constructed in increments of 160
-226 beds as needed. The total project of approximately 211,355 square feet will be constructed
in phases. The first phase constructed in 1997 was 125,775 square feet. It included the core
service facilities,such as kitchen,administrative offices,medical detention,booking area,and lobby
to accommodate 640 inmates. Phase II will be 226 beds and will be both maximum and medium
security to accommodate the projected inmate classifications. It is proposed that Phase II be
constructed in the 2002-2003 time frame for full operation by 2004.
Financing:
It is recommended that the county budget $8,000,000 in the 2002 budget for funding of Phase II
for 226 additional beds. In addition, $500,000 for operation of the additional 226 bed pod must be
programmed into the operational budget plan for 2004.
406
WELD COUNTY BUSINESS PARK
Existing Situation:
In 1987 Weld County acquired 160 acres located in the southwest corner of"O" Street and North
11th Avenue in Greeley. Funds for the property came from the sale of the Health Building.
Proposed Solution:
The property is large enough to allow for future consolidation of county facilities in one area. The
utilities and site improvement were developed in 1988 at an estimated cost of$1,750,000 with the
aid of a $630,000 EDA Grant. The first facilities,completed in 1989, included a 15,000 square foot
building for Human Services and a county motor vehicle shop. Fifty to 60 acres have been
developed for building and storage sites and approximately 60 acres can be mined for gravel and
reclaimed in an attractive way. The new correctional facility is located on this site, as well as
Human Services, Health Department, Motor Pool, Public Works, and two administrative buildings.
A portion of the property was made available for commercial development and offered at no cost
or low cost to private parties for economic development incentives. A PUD was approved for land
use purposes in 1989.
Financing:
Development, using future years' funds, is programmed into the long-range plan under specific
projects, which include a correction facility ($8,000,000), Sheriff Office Administration Building
($2,400,000), and Administrative Facility ($5,000,000).
407
GRADER SHEDS/ICE CONTROL STORAGE BUILDING
Existing Situation:
The county currently has 18 grader sheds throughout Weld County, to accommodate road
maintenance function in all sectors of the county. The grader sheds are in various conditions,
ranging from good to needing replacement. Fifteen have recently been replaced -- Nunn (1981),
Gwonda (1982), Vim (1983), New Raymer (1984), Mead (1985), Rockport (1986), Kiowa (1987),
Severance (1987), Gilcrest(1989),Ault(1989), Briggsdale (1991), Keenesburg (1994)Stoneham
(1994), Dacono (1995), Fort Lupton (2000), and Gill (2001). Replacement order is as follows:
Galeton (2002), and New Raymer (2003). In addition, four ice control storage buildings were
needed. The only remaining one is the Briggsdale building in 2002
Proposed Solution:
An analysis of existing grader sheds determined which are required for the operational functions
of the road maintenance operation in Weld County. In the process some have been sold, others
consolidated, and some identified for replacement. In cases where existing grader sheds will
accommodate the maintenance function, it is suggested that attention be given to those sheds that
need maintenance or major improvements. Where necessary, replacement sheds have been
identified. Four ice control storage buildings were needed.
Financing:
It is recommended that the county budget $230,000 in 2002 to construct, maintain, and upgrade
grader sheds and construct one ice control storage building in 2002. In 2003, an additional grader
shed will be needed at the cost of$135,000. The funding mechanism should be a pay as you go
function out of the Capital Projects Fund.
408
COURTHOUSE/COURTHOUSE ANNEXES
Existing Situation:
The Courthouse and Courthouse Annexes provide for the space needs of the 19th Judicial District.
Under state law the county is obligated to provide and maintain the facilities for court related
activities. The Courthouse was built in 1917 and is maintained on the Federal Register of Historical
Buildings. After many remodels and upgrades it still functions as the main court facility for Weld
County. In the mid-1980's two buildings across the street from the Courthouse were acquired and
remodeled to house the Probation Department. In 2001,the West Courthouse Annex Building was
acquired to house the District Attorney Juvenile Division. As the population grows and court related
activities grow the space requirements continue to expand.
Proposed Solution:
With the growing needs of the courts it will require that the county convert the Centennial Center,
including the jail, to courtrooms and court-related offices. With the construction of Phase II of the
North Jail, the Centennial Jail will be closed and remodeled into court-related space. In addition
all Sheriffs office administrative functions,along with Communications and Records,will be moved
to the new Sheriffs Administrative Building next to the North Jail. Over time the entire Centennial
Complex will become court-related space, as well as the two annex buildings to the west and east
of the Courthouse. In the five-year capital plan, three additional district courtroom will be created,
a juvenile courtroom,and one additional county courtroom. These courtrooms will supplement the
current vacant district courtroom and the visiting judge courtroom to accommodate anticipated
additional judges through 2008. The first floor of the Centennial Jail will be converted into
courtrooms and office space for Juvenile Probation. The second floor of the jail will be remodeled
in the future for additional court and office facilities. The third floor of the jail will be for the work
release program. First floor Centennial offices will be converted into office space for the Clerk to
the Court. The space in the Courthouse occupied by the Clerk to the Court will be converted into
a district courtroom. Space occupied by the Weld County Commissioners and administrative
functions will be converted to court-related space and District Attorney space after these functions
move to a new administrative building after 2010.
Financing:
Phase II of the North Jail will be funded in 2002. The new Sheriff's Administration Building will be
constructed in 2003. Once the Sheriff's office is relocated, the Sheriffs administrative area and
the jail will be remodeled in late 2003 - 2004 to provide for the additional courts and space for
Juvenile Probation. Funds for all these projects are included in the five-year capital plan.
409
SHERIFF'S ADMINISTRATION BUILDING
Existing Situation:
Due to the growing needs of the courts it will require that the county convert the Centennial Center,
including the jail, to courtrooms and court-related offices. With the construction of Phase II of the
North Jail, the Centennial Jail will be closed and remodeled into court-related space. In addition,
all Sheriff's office administrative functions, along with the Communications and Records, must be
relocated by 2004 to accommodate the courts.
Proposed Solution:
Since the entire jail operation will be moved to the North Jail there are logistical advantages to
relocate all Sheriff office functions near the jail site. To accommodate the space needs of the
Sheriff's Office it is proposed to construct a 20,000 square foot office building near the North Jail
site. The building would house the Sheriff's office functions, Communications, and Records. In
addition the County Coroner's office could be located in the same building. This would allow the
consolidation of all criminal justice functions at one site with the exception of patrol substations.
Financing:
The new Sheriffs Administration Building will be constructed in 2003. Funds in the amount of
$2,400,000 are budgeted in 2003 for the construction of a 20,000 square foot office building.
410
ADMINISTRATIVE OFFICE BUILDING
Existing Situation:
The long term plan with the development of the Weld County Business Park was for the eventual
move of all administrative functions of the county to the business park. All of the functions were
housed at the Centennial Complex in 1976. In 1990-91 the Assessor, Treasurer, Clerk and
Recorder, and Planning were relocated to the business park. With the future space demands of
the courts it is anticipated that the remaining county administrative functions at the Centennial
Complex will need to be relocated to the Weld County Business Park within the next 10 years. This
will leave the Centennial Complex as a justice and law enforcement center exclusively.
Proposed Solution:
In order to accommodate the court's space needs and the county's administrative functions it will
be necessary to construct a new administrative facility at the Weld County Business Park in the
next 10 years. To accommodate the space needs of the existing administrative functions and plan
for future growth it is anticipated that a building comparable to the new Health Building will be
required.
Financing:
It is recommended that in the Capital Improvement Plan that the county begin to accumulate funds
in a reserve for the future construction of a new administrative building. Estimated costs for the
facility will be $5,000,000. In the ten-year Capital Improvement Plan $5,000,000 is reserved.
411
MISCELLANEOUS PROJECTS
Existing Situation:
Each year there are several small projects to update or renovate county facilities, provide for new
county programs, and remodel to accommodate changing programs or meet new legal standards.
An approach which provides miscellaneous funds of this nature can prevent postponing necessary
remodeling of facilities and, thus, avoid added cost or delay of potential savings to the county and
taxpayers. In addition, such an approach can also make better utilization of existing facilities in
order to avoid the acquisition of new space and facilities. Carpet replacement should be included
in this category.
Proposed Solution:
It is recommended that an amount of$100,000 per year be set aside for such projects in the Long
Range Capital Projects Plan.
Financing:
It is recommended the county budget $100,000 in each future year.
412
ACCUMULATIVE CAPITAL
OUTLAY/CONTINGENCY
Existing Situation:
If Weld County is to embark upon a number of ventures in capital projects over the next five years,
it is suggested the county proceed very cautiously and very conservatively in the area of financing.
To do this, it is suggested that a contingency be set aside each year on a pay as you go basis to
accommodate unanticipated cost increases or emergency situations which cannot be foreseen at
this time. If the contingency amount is accumulated over the next five years, it can be used as a
reserve for the capital projects program in future years, or it can be used as a funding mechanism
in years beyond 2006. The primary reserve would be for a future correctional facility or other
facilities at the North County Complex and South County administrative office sites.
Proposed Solution:
Budget any carry-over amount each year on a contingency basis that ultimately could be used to
meet any contingency or emergency situation, or could be used as an accumulation of capital
outlay funds for funding of projects beyond 2006.
Financing:
It is recommended that the county budget fund balance carry-overs in the capital fund each year
as a contingency.
413
MISCELLANEOUS FUNDS
414
AIRPORT
Existing Situation:
The Weld County Board of County Commissioners, with approval of the Airport Master Plan,
committed to participate in certain enhancements at the Airport facility, especially those
enhancements that will ensure the safety of airport operations. If the Board decides to continue
to participate in the joint funding of the Greeley/Weld County Airport Authority with the City of
Greeley, funds should be provided for in the Long Range Capital Projects Plan to accommodate
the FAA ADAP program during the next five years. Funds can also be made available to maintain
FAA constructed facilities.
Proposed Solution:
In the Long Range Capital Projects Plan for 2002, $93,050 is included to accommodate capital
improvements at the Greeley/Weld County Airport. If funding is provided, it should be for projects
that emphasize safety features and other essential enhancements to the current operation.
Financing:
Funding of$93,050 is included in the budget for 2002.
415
GREELEY-WELD COUNTY AIRPORT AUTHORITY
2002 MASTER PLAN BUDGET
Description of Program to be funded:
A. Runway Expansion Project Matching Funds - Matching funds needed for the Runway
Expansion Project for 2000 were requested and approved by Weld County in the amount
of$41,666,which was to be used for the completion of the Taxiway C portion of the project.
The Federal Aviation Administration now plans on funding the completion of this phase of
work in 2002. Therefore, the budget request above does not include these funds, since
they were previously budgeted.
B. Entrance Roads - Phase II - Phase I of the re-alignment and re-construction of airport
roads was completed in 2000. This project will allow for completion of the re-construction
of the existing interior airport roadway system which has totally failed in some areas, and
is in a substantially deteriorated condition in most other areas. The total estimated cost
of this project is$85,500, of which half is being requested from Weld County,with the other
half being requested from the City of Greeley. The cost estimates are based upon
construction by the Weld County Department of Public Works.
C. Design Infrastructure-The airport Infrastructure Master Plan was completed in 2000,and
identified approximately 5.5 million dollars in infrastructure improvements to be constructed
over several years. The project must first be designed however, and this request would
satisfy that requirement. The total estimated cost of the project is $100,000, with half this
amount being requested to be provided by Weld County, and with the other half requested
to be provided by the City of Greeley.
416
CONSERVATION TRUST FUND
Existing Situation:
With the passage of SB119 (The Colorado Lottery), 40% of the proceeds of the lottery are
earmarked for Conservation Trust Funds in local governments. The earning potential of the lottery
is anticipated to be $350,000 per year. The funds must be used for"the acquisition, development
and maintenance of new conservation sites or for capital improvements or maintenance for
recreational purposes on any public site". (Section 29-21-101, CRS, 1973). With the passage of
Amendment 8 (GO COLORADO) these funds should stabilize at $350,000 per year, plus lottery
sales growth. See Conservation Trust Fund for detailed discussion.
Proposed Solution:
The Board has the option to use the funds in the following ways:
1. Maintain and improve Island Grove Park.
2. Maintain and improve the Missile Site park.
3. Acquire and maintain open space.
4. Develop and maintain trails.
5. Other project requests from throughout the county.
Financing:
In addition to Conservation Trust Funds, it is recommended that the county finance parks and
recreation projects at a level of$125,000 in the Capital Expenditure Fund from property taxes. On
September 20, 2000, the Board committed $100,000 for each of the next three years for the land
preservation and trail construction activities specified in the Saint Vrain Valley Open Lands and
Trails Master Plan. In addition, $200,000 has been earmarked for the Poudre River Trail.
417
ISLAND GROVE
Existing Situation:
Weld County and the City of Greeley currently have certain joint ventures and commitments to
develop the Island Grove Park facility. Some discussion has been held regarding the creation of
an Island Grove Park Authority for development and management of the facility.
Proposed Solution:
If the Board of County Commissioners decides to continue participation in the development of the
Island Grove facility, it is recommended that Conservation Trust Funds from the lottery be used to
the maximum amount prior to use of county general tax funds.
Financing:
It is recommended that the county finance any Island Grove enhancements with Conservation Trust
Funds resulting from the lottery to the maximum amount possible prior to use of general county tax
funds. Beginning in 2002, $75,000 in General Fund dollars has been committed to the
maintenance of an indoor arena facility. Also, in 2000 the County contributed $1,500,000 towards
the construction of the indoor arena facility, known as the Island Grove Community Building. The
facility will be constructed and maintained jointly by the City of Greeley, Farm Show, and Weld
County.
418
e_
SNfld
•
LF��L-fit
�J
AbIVI9lbJdOb1d
PROPRIETARY FUNDS SUMMARY
Proprietary funds include both Internal Service Funds and Enterprise Funds. Internal Service
Funds are established to account for goods and services provided to other departments of the
county on a cost-reimbursement basis. Enterprise Funds account for departments providing
services primarily to third party payers.
AMBULANCE ENTERPRISE FUND: The Ambulance Service is funded totally from 2002
projected fees of$6,210,000 with no county subsidy. Total expenditures include $2,909,540 for
salaries,$1,506,063 for bad debt allowance,$308,318 county overhead,$189,644 for depreciation
and the remainder for service and supplies. The budget for new equipment is $405,298. An 8%
rate increase is calculated to support the service in 2002.
MOTOR VEHICLE FUND: The Motor Vehicle Fund accounts for the revenue and costs generated
by equipment and vehicles rented to other county departments. The gross operating budget
amounts to$4,002,836 in 2002,with$1,969,516 budgeted for new capital equipment. The budget
reflects the continuation of the contract fleet management approach adopted by the Board in
August 1984. Contract amount is $852,710 for 2002. Depreciation is $1,619,816 for new
equipment purchases, plus sale of surplus items of$349,700.
HEALTH INSURANCE FUND: The Health Insurance Fund reflects the cost of Weld County's self-
insurance program which includes dental and vision coverage. Details of the program and
coverage are found under the specifics of the fund summary. In 2002,the county will continue with
only dental and vision being self-insured. Health coverage will be provided by a private company.
INSURANCE FUND: The Insurance Fund accounts for all insurance costs for the county. The
program is a combination of insured risks and protected self-insurance risks. Gross budget costs
are $823,000 in 2002, with a property tax levy of$550,000. Details of the program are provided
under the specifics of the fund summary.
PHONE SERVICE FUND: Budget reflects total consolidation of phone service costs of$883,080
in Weld County. Funding is at current level and reflects no capital upgrades.
WELD COUNTY FINANCE CORPORATION: Budget contains the funding for the Weld County
Finance Corporation, which accounts for the lease purchases of county buildings. The active
leases are for the Administrative Building and North Jail Correctional Facility.
419
AMBULANCE ENTERPRISE FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
CHARGE FOR SERVICES
5000 23100 4410 CHARGE FOR SERVICES 5,333,880.00 5,996,768.00 5,996,768.00
TOTAL AMBULANCE ENTERPRISE FUND 5,333,880.00 5,996,768.00 5,996,768.00
N
0
AMBULANCE ENTERPRISE FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND •
5000 23100 AMBULANCE 5,560,000.00 6,210,000.00 6,210,000.00
TOTAL AMBULANCE ENTERPRISE FUND 5,560,000.00 6,210,000.00 6,210,000.00
F
N
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: AMBULANCE ENTERPRISE FUND
BUDGET UNIT TITLE AND NUMBER: Ambulance -- 5000-23100
DEPARTMENT DESCRIPTION: The Ambulance Service responds to both routine and
emergency calls for the county. It is an advanced life support(paramedic)provider. Personnel and
vehicles are stationed in Greeley, Evans, and Fort Lupton.
ACTUAL BUDGETED ' REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY ? NEXT FY NEXT FY
Personnel Services $ 2,426,480 $ 2,741,804 $ 2,909,540 $ 2,909,540
Supplies 149,776 167,500 184,280 184,280
Purchased Services 1,319,898 444,445 493,625 493,625
Fixed Charges 1,165,045 1,609,240 2,004,025 2,004,025
Capital 117,548 370,891 405,298 405,298
Gross County Cost $ 5,178,747 $ 5,333,880 $ 5,996,768 $ 5,996,768
Revenue 4,635,509 5,560,000 6,210,000 6,210,000
Net County Cost $ 543,238 $ -226,120 $ -213,232 $ -213,232
Budget Positions 43 48 48 48
SUMMARY OF CHANGES:Fees are increased 8%to meet rising operating costs,slower revenue
stream, and lower collection ratios. In addition the Weld County Ambulance Service, due to cash
flow in 1999 - 2000, has an advance from the General Fund of$635,000 as of 12/31/00 that it is
repaying over a three year period. For this reason revenues exceed expenditures by $213,232.
In 2001 there was increased staff to meet response time demands in western areas of county, and
a clerical position was added to increase collection efforts. These positions are fully funded in the
2002 budget. Capital is increased to purchase two replacement ambulances, additional VHF &
UHF radios,as well as a carry-over from 2001 of the 800mhz radios. Service and supply accounts
are up due to inflation and higher utilization with call volume increasing.
OBJECTIVES: 1)To keep the Ambulance Service on a self-supporting (zero subsidy) basis; 2)
To maintain maximum possible collection ratios; and 3) To develop stable revenue sources.
422
AMBULANCE SERVICE
(CONTINUED)
5000-23100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number Emergency Transports 4,319 4,361 4,623
Number Routine Runs 2,368 2,664 2,824
Number Dry Runs 3,109 2,975 2,504
Number Eval/Treat and Release 625 625 650
Efficiency Measures
FTE's per 10,000/capita 2.44 2.66 2.66
Per capita cost (county support) 0 0 0
Annual cost per patient 690 687 603
Effectiveness Measures (desired results)
Decrease Dry runs (EMD) 3,109 2,975 3,154
Collection Ratio (* ADJUSTED) 78.28% 79.56% 74.89*
Reduce unscheduled overtime cost 278,000 282,000 332,760
FINANCE/ADMINISTRATION RECOMMENDATION:Recommend approval. The added collection
efforts in 2001 have improved revenues and cash flow for the Weld County Ambulance Service,
so revenue estimates look realistic for 2002. Increases all appear justified based upon call volume.
BOARD ACTION:
423
MOTOR POOL IGS FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
CHARGE FOR SERVICES
6000 96300 4410 CHARGE FOR SERVICES 2,259,274.00 2,383,020.00 2,383,020.00
MISCELLANEOUS
6000 96300 4680 OTHER 1,413,516.00 1,619,816.00 1,619,816.00
6000 96300 4810 GAIN LOSS ON SALE 356,700.00 599,500.00 599,500.00
TOTAL MISCELLANEOUS 1,770,216.00 2,219,316.00 2,219,316.00
TOTAL MOTOR POOL IGS FUND 4,029,490.00 4,602,336.00 4,602,336.00
N
F
MOTOR POOL IGS FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
6000 17550 VEHICLE REPLACEMENT 1,766,534.00 3,313,000.00 3,313,000.00
6000 96300 COUNTY SHOP 3,672,790.00 4,002,836.00 4,002,836.00
TOTAL MOTOR POOL IGS FUND 5,439,324.00 7,315,836.00 7,315,836.00
r
N
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: IS - MOTOR POOL
BUDGET UNIT TITLE AND NUMBER: Motor Pool Equipment -- 6000-17550
DEPARTMENT DESCRIPTION: Use of funded depreciation to acquire vehicles for county use.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY '! NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Capital 2,257,688 1,766,534 3,313,000 3,313,000
Gross County Cost $ 2,257,688 $ 1,766,534 $ 3,313,000 $ 3,313,000
Revenue 0 0 0 0
Net County Cost $ 2,257,688 $ 1,766,534 $ 3,313,000 $ 3,313,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The equipment to be purchased in 2002 is listed on the following
page.
OBJECTIVES: N/A
FINANCE/ADMINISTRATION RECOMMENDATION: Public Works has requested a significant
number of equipment replacements in 2002 in an attempt to get their fleet of equipment totally
updated. Public Works' basic request of$1,623,000 is $469,566 over last year's request. If you
add in the rock crusher plant ($480,000), front-end loader ($300,000), and asphalt paver
($250,000), the total increase is $1,499,566. In addition in the Public Works budget a motor
grader is changed from an owned grader to a leased grader, and a tracked excavator is being
requested for lease, which is an additional $43,000 in annual leases for equipment which is worth
approximately $400,000. The total requested amount for one year totals a two or three year
request. There are a number of policy issues and policy options:
1. In order to purchase the additional items listed under Public Works it will require using
$500,000 from the fund balance of the Motor Pool Fund's reserves, plus transferring
$593,684 from the Public Works Fund's fund balance.
426
IS - MOTOR POOL EQUIPMENT
(CONTINUED)
6000-17550
FINANCE/ADMINISTRATION RECOMMENDATION(Continued):
2. Another option is to defer buying all or part of the items until 2003. Items that could be
deferred without adversely impacting operations are as follows.
A. Grader Two of the requested graders are backup graders. Cost $150,000 each.
B. Dozer: The dozer in Mining is used on a part time basis. Cost $210,000.
C. Asphalt paver: This is a backup paver. Cost $250,000.
D. Roller: This is backup roller. Cost $115,000.
The total deferred is $725,000 with one grader and $875,000 with two graders.
3. The Public Works budget includes leasing one additional grader for$18,000 per year and
one tracked excavator for $25,000 per year. The justification is to defer IGA replacement
costs. The current grader program was developed to have a balance of owned and leased
graders, to take advantage of the rental market and GSA pricing without ever being at the
mercy of vendors by having all leased graders. Also,too many leased graders turned back
on a three-year cycle will flood the local resale market and drive up the leased costs.
Finance staff would not recommend adding to the leased number of graders. The long
term impact of starting to rent major equipment like the tracked excavator to defer
replacement costs is a short term financial solution that may lead to adverse long term
financial impacts.
From a financial point of view it appears that Public Works is trying to do too much too fast in the
replacement of equipment. We have a standard replacement policy based upon a reasonable
useful life for all front line equipment, but spares or backup equipment may fall outside that
standard cycle because it is not in full time use. If spare equipment fails Public Works has always
been able to rent equipment on an as-needed basis from equipment dealers in the area. The
county's fleet in total is much more current than most private contractors. In fact in the past the
county has been criticized by private contractors that say only the county can afford to have such
a new fleet.
Finance and Administration's recommendation is to use the $500,000 from the Motor pool Fund
reserve, and then defer the other purchases until future years. Also, use of leased equipment to
add to fleet should be discouraged. Finally, Public Works needs to realize that they have only the
amount of reserves generated by the Motor Pool Fund annually to work with in requesting
equipment replacement,unless the Board is willing to supplement the amount from other resources
in the county budget.
BOARD ACTION:
427
IGA EQUIPMENT
Request Recommend
Sheriff:
15 passenger Van (1) $35,000 $35,000
Patrol Vehicles (6) 132,000 132,000
Civilian Vehicles (4) 64,000 64,000
Transport Van (1) 24,000 24,000
Crime Scene Van (1) 22,000 22,000
Coroner
Pickup (1) 23,000 23,000
Human Services:
Vans (6) 210,000 210,000
Van with Lift (1) 40,000 40,000
District Attorney:
Civilian Vehicle (2) 32,000 32,000
Building Inspection:
4X4 Pickup (2) 36,000 36,000
Building and Grounds:
3/4 Ton with Utility Box (1) 23,000 23,000
Engineering:
Cargo Van (1) 19,000 19,000
Public Works:
See Basic List 1,623,000 1,623,000
Additional Capital items:
Rock crusher Plant 480,000 480,000
Front End loader 300,000 300,000
Asphalt Paver 250.000 250.000
GRAND TOTAL $3,313,000 $3,313,000
428
2002 PROPOSED EQUIPMENT REPLACEMENT
Division Qty_ Description --.1 Estimated Replaces Est. 1* 2* 3* 4* 5* 6* 7* Current
Price Pei` Year/Unit Value Miles
Unit
Grader 3 Motor Graders $150,000 92/15820076 $54,000
$150,000 93/15820077 $55,000
$150,000 93/15820078 $55,000
93/15820079 $55,000
1 '/2-Ton, 4X4 Extend Cab Pickup $20,000 Additional
1 %2-Ton Regular Cab $16,000 92/15220052 $3,000
Trucking 1 Bottom Dump Trailer $45,000 15610019 $14,000
r 1 Truck Tractor $68,000 88/15410025 $19,000
N
`° 1 3/4-Ton, 4X4 Pickup
$24,000 89/15230024 $3,000
1 Bottom Dump Trailer $45,000 80/15610003 $14,000
Mining 1 Bulldozer- D7 $210,000 82/15810005 $20,000
Status:
1* - la`Draft Complete 5* - Final Editing Complete
2* - To Editing 6* - To Purchasing
3* -Draft Editing Complete 7* -
4* - To Final Editing
2002 PROPOSED EQUIPMENT REPLACEMENT
Division.- Qty Description µ= Estimated-. ; Replaces Est, - 1* 2* 3* 4*` * 7* ' Current
Price Per Year/Unit Value Miles
Unit .
Maint-Supt 1 Highway Striper w/Retroreflect and Lazer $210,000 89/15470004 $43,000
Guidance
1 Vibratory Steel-wheel Roller $115,000 79/16010002 $10,000
1 2.5 Ton Water Truck, 1000/gal tank $70,000 79/15450004 $5,000
1 Front-End Loader $120,000 73/15830006 $15,000
Bridge 1 %2-Ton, 4X4 Pickup, Extend Cab, Short $20,000 87/15450013 $5,000
Bed
1 Trailer, 24-Ton Towmaster, 40' $28,000
w
0
1 2002 JD 160 Trade-in $21,000 00/15850012
1 30-Ton Rubber-Tire Roller $85,000 74/16020002 $6,000
1 Backhoe, 410, 4X4 w/Extend-a-Boom $76,000 87/15840007 $14,000
1 3/4-Ton Pickup, Surplus 94/15230036 $5,000
1 Crane, Surplus 64/15870002 $14,000
1 Crane, Surplus 67/15870003 $14,000
TOTALS $1,623,000 TOTALS $423,000
ESTIMATED TOTAL LESS ESTIMATED VALUE = $1,200,000
HEALTH INSURANCE IGS FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND •
MISCELLANEOUS
6200 93400 46902 EMPLOYEE CONTRIBUTIONS 178,344.00 178,164.00 178,164.00
TOTAL HEALTH INSURANCE IGS FUND 178,344.00 178,164.00 178,164.00
•
it
HEALTH INSURANCE IGS FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND ,
6200 93400 DENTAL/VISION 178,344.00 178,164.00 178,164.00
TOTAL HEALTH INSURANCE IGS FUND 178,344.00 178,164.00 178,164.00
L--
co
N
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: IS - HEALTH INSURANCE
BUDGET UNIT TITLE AND NUMBER: Health Insurance Fund -- 6200-93100/93400
DEPARTMENT DESCRIPTION: Provides for the costs associated with Weld County's self-insured
health program.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 204,370 1,500 1,500 1,500
Fixed Charges 197,814 176,844 176,664 176,664
Capital 0 0
Gross County Cost $ 402,184 $ 178,344 $ 178,164 $ 178,164
Revenue 382,567 178,344 178,164 178,164
Net County Cost $ 19,617 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The budget reflects the cost of self-insuring the dental and vision
reimbursement plan ($176,664) and wellness program ($1,500).
OBJECTIVES: 1)Provide employee health/dental/vision insurance in the most cost effective way
possible; and 2) Provide a well program to all employees.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Single coverage 631 648 687
Family coverage 227 222 204
FINANCE/ADMINISTRATION RECOMMENDATION: The market for coverage was reviewed and
quotes obtained. Based upon the review the current carrier offered the most competitive rates.
There were no changes to the plan design. Recommend continuation of Blue Cross/Blue Shield
contract with the new rates cited on the next page.
433
IS - HEALTH INSURANCE
6200-93100
(CONTINUED)
2001 Insurance rates are as follows:
gM Ps Putt�l�
, ��."x,19 NO "f'6f iI 9,`�"" pFli'3��pr "sI v k ;Ora , v
6sm
ag,B7„.,��kGa92�$.I;u�a, .m._.. .., �� 3 pr."� �.�.,
Employee:
Health $ 220.00 $ 230.37 $ 284.70
DentalNision 13.00 13.00 13.00
TOTAL $ 233.00 $ 243.37 $ 297.70
Employee $ 16.00 $ 26.37 $ 80.70
County 217.00 217.00 217.00
Dependent:
Health $ 328.64 $ 345.57 $ 435.25
DentalNision 16.00 16.00 16.00
TOTAL $ 344.64 $ 361.57 $ 451.25
Total Employee $ 360.64 $ 387.94 $ 531.95
Total County 217.00 217.00 217.00
Employee
Costs:
2001 $ 360.64 $ 387.94 $ 531.95
2000 318.18 341.95 467.35
DIFFERENCE $ 42.46 $ 45.99 $ 64.60
An additional $20.92 per month surcharge will be paid by the County for each single coverage in
2002 to reimburse the Health Insurance Fund for the $230,000 up-front premium.
NOTE: 2002 rates will be presented in the Final Budget. The Proposed Budget anticipates a 35%
rate increase, which is the high-end estimate from our current provider. The low-end estimate is
15%.
434
IS - HEALTH INSURANCE
6200-93100
(CONTINUED)
The 2002 program is calculated with current participation as follows:
Single Coverage: 687 Dependent Coverage: 204
DENTAL AND VISION:
Administration/Well Costs = $ 1,500
Fixed Costs: $ 1,500
LOSS FUND:
Dental = $ 140,664
Vision = 36.000
GRAND TOTAL - COSTS $ 178,164
REVENUE:
Single Vision/Dental 891 X $13/month X 12 = $ 138,996
Dependent Vision/Dental 204 X $16/month X 12 = 39,168
TOTAL REVENUE $ 178,164
BOARD ACTION:
435
LIABILITY INSURANCE IGS FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
TAXES
6300 93300 4112 CURRENT PROPERTY TAXES 550,000.00 550,000.00 550,000.00
CHARGE FOR SERVICES
6300 93200 4410 CHARGE FOR SERVICES 170,000.00 185,000.00 185,000.00
6300 93300 4610 EARNINGS ON INVESTMENTS 75,000.00 68,000.00 68,000.00
TOTAL CHARGE FOR SERVICE 245,000.00 253,000.00 253,000.00
MISCELLANEOUS
6300 93300 4820 COMPENSATION FOR LOSSES 20,000.00 20,000.00 20,000.00
TOTAL MISCELLANEOUS 20,000.00 20,000.00 20,000.00
TOTAL LIABILITY INSURANCE FUND 815,000.00 823,000.00 823,000.00
4---
co
rn
LIABILITY INSURANCE IGS FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
6300 93200 WORKERS COMPENSATION 70,000.00 434,500.00 434,500.00
6300 93300 LIABILITY 745,000.00 388,500.00 388,500.00
TOTAL LIABILITY INSURANCE IGS FUND 815,000.00 823,000.00 823,000.00
LO
w
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: IS - INSURANCE
BUDGET UNIT TITLE AND NUMBER: Insurance Fund -- 6300-93200/93300
DEPARTMENT DESCRIPTION: Central fund to provide county-wide insurance coverage.
Administered by Finance and Administration unit in the General Fund.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 2,649 $ 0 $ 0 $ 0
Supplies 0 700 700 700
Purchased Services 20,627 27,900 26,900 26,900
Fixed Charges 902,089 786,400 795,400 795,400
Capital 0 0 0 0
Gross County Cost $ 925,365 $ 815,000 $ 823,000 $ 823,000
Revenue/Fund Bal. 982,555 265,000 273,000 273,000
Net County Cost $ -57,190 $ 550,000 $ 550,000 $ 550,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The budget is structured with Weld County remaining a member of
CAPP, but using the self-insured option under the insurance pool for a fixed cost of $188,500.
Effective January 1, 1992,Weld County became self-insured for workers'compensation. Workers'
compensation includes excess insurance and bonds costing $54,500, claims administration costs
of $20,000, and a loss fund of $360,000. A loss fund for all other coverages is budgeted at
$200,000. Unemployment insurance is being charged directly to departments.
The program is supported by property tax ($550,000), charges for service ($185,000), interest
($68,000), and compensation for losses ($20,000).
OBJECTIVES: Provide county-wide insurance coverage in most cost effective manner possible.
438
INSURANCE FUND
(CONTINUED)
6300-93300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of training sessions 33 35 35
Number of workers' compensation claims 114 110 110
Dollar amount of prop/casualty claims paid $238,582 $200,000 $200,000
Efficiency Measures
FTE's per 10,000/capita .0555 .0555 .0555
Per capita cost (county support) $3.06 $3.06 $3.06
Cost per claim processed $175.44 $181.80 $181.80
Effectiveness Measures (desired results)
Number of employees trained 453 300 300
Average loss per workers' comp claim $3,755 $2,954 $3,272
Percent increase/decrease in number of
claims 0% -4% 0%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the insurance
program as outlined above in the summary of changes. In accordance with Section 8-4-110,
C.R.S., it is recommended that a mill levy be used to fund the insurance program for local county
activities and a charge back mechanism be used only for programs funded by state and federal
funding sources. Weld County,through CAPP,has reduced limits of coverage and placed reliance
on sovereign immunity to stay within the budgeted amount. The legislative changes in 1986
strengthened the county's position in the use of sovereign immunity limits in Colorado cases.
Continuation of the self-insured program for workers'compensation is recommended,which should
result in cost savings, plus no shared risks with other counties. Unemployment costs are
recommended to be charged directly to departments for revenue raising strategies and
departmental accountability for costs. The fund enjoys a fund balance of$1,700,000 to safeguard
against any extraordinary losses in a given year.
BOARD ACTION:
439
PHONE SERVICES IGS FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND •
CHARGE FOR SERVICES
6400 17400 4410 CHARGE FOR SERVICES 877,357.00 878,487.00 878,487.00
TOTAL PHONE SERVICES IGS FUND 877,357.00 878,487.00 878,487.00
•
•
•
i p
PHONE SERVICES IGS FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND
6400 17400 PHONE SERVICES 877,357.00 878,487.00 878,487.00
TOTAL PHONE SERVICES IGS FUND 877,357.00 878,487.00 878,487.00
F
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVICES AGENCY
BUDGET UNIT TITLE AND NUMBER: PBX Phone Services -- 6400-17400
DEPARTMENT DESCRIPTION: Provide phone services to Weld County and the Court system.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY '! NEXT FY NEXT'FY
Personnel Services $ 116,470 $ 117,605 $ 93,846 $ 93,846
Supplies 17,907 4,000 6,700 6,700
Purchased Services 534,303 633,223 645,027 645,027
Fixed Charges 110,099 122,529 132,914 132,914
Capital 10,258 0 0 0
Gross County Cost $ 789,037 $ 877,357 $ 878,487 $ 878,487
Revenue 872,167 877,357 878,487 878,487
Net County Cost $ -83,130 $ 0 $ 0 $ 0
Budget Positions 3 3 2 2
SUMMARY OF CHANGES: Budget reflects a 4% salary increase, but is still down due to the
March, 2001, reorganization that eliminated a PBX Operator's position in this budget with a charge
back for services from the Clerk to the Board in Professional Services. Phone costs for local and
long distance charges are down$66,203 due to rate increases that did not materialize in 2001 due
to competition in the telecom industry, even with additional buildings and phones. Depreciation is
up $14,978 for 2002 with the phone systems for the new buildings. Phone maintenance is up
$40,466. Overhead is down$4,593.All other line items are stable and reflect historical expenditure
patterns. Total budget is up $1,130. Expenses are fully recovered from revenues from users of
the phone system.
OBJECTIVES: To operate and maintain all county phone systems, including research for
replacement, improved productivity, and other service requests.
442
PBX PHONE SERVICES
(CONTINUED)
6400-17400
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Incoming calls 3,200,000 3,300,000 3,500,000
Efficiency Measures
FTE's per 10,000/capita .1875 .1875 .1111
Per capita cost (county support) 0 0 0
Annual cost per call .2545 .2659 .2501
Effectiveness Measures (desired results)
Process requests for service within 7 days 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
443
FINANCE CORPORATION IGS FUND
SUMMARY OF REVENUE
2002
ACCOUNT NUMBER 2001 2002 2002
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND
MISCELLANEOUS
6500 17700 4624 RENTS FROM BUILDINGS 741,673.00 967,693.00 967,693.00
TOTAL FINANCE CORPORATION IGS FUND 741,673.00 967,693.00 967,693.00
FINANCE CORPORATION IGS FUND
SUMMARY OF EXPENDITURES
2002
ACCOUNT# 2001 2002 2002
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND ,
6500 17700 FINANCE CORPORATION 741,673.00 967,693.00 967,693.00
TOTAL FINANCE CORPORATION IGS FUND 741,673.00 967,693.00 967,693.00
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: WELD COUNTY FINANCE AUTHORITY
BUDGET UNIT TITLE AND NUMBER: Weld County Finance Authority -- 6500-17700
DEPARTMENT DESCRIPTION: Provides funds to cover the lease/purchase of county buildings.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY ; NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 3,538 0 0 0
Purchased Services 680 0 0 0
Fixed Charges 738,534 741,673 967,693 967,693
Capital 0 0 0 0
Gross County Cost $ 742,752 $ 741,673 $ 967,693 $ 967,693
Revenue 737,180 741,673 967,693 967,693
Net County Cost $ 5,572 $ 0 $ 0 $ 0
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Budget reflects the following county lease/purchase contracts:
RENT INTEREST TOTAL
Administrative Building $ 495,000 $ 32,670 $ 527,670
Correctional Facility 60,000 380.023 440,023
Total $ 555,000 $412,693 $ 967,693
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
446
GLOSSARY
GLOSSARY
ACCOUNTING PROCEDURES All processes which discover, record, classify, and summarize
financial information to produce financial reports and to provide
internal control.
ACCRUAL BASIS The basis of accounting under which transactions are
recognized when they occur, regardless of the timing of related
cash flows.
ACCRUED EXPENSES Expenses incurred but not due until a later date.
ACTIVITY A specific and distinguishable line of work performed by one or
more organizational components of a government for the
purpose of accomplishing a function for which the government
is responsible. For example, "food inspection" is an activity
performed in the discharge of the "health" function.
ACTIVITY CLASSIFICATION Expenditure classification according to the specific lines of work
performed by organization units. For example, "sewage
treatment and disposal", "garbage collection", "garbage
disposal", and "street cleaning" are activities performed in
carrying out the function of"sanitation". The segregation of the
expenditures made for each of these activities constitutes an
activity classification.
ALLOCATE To divide a lump-sum appropriation into parts which are
designated for expenditure by specific organizational units
and/or for specific purposes, activities, or objects.
ALLOCATED COSTS Indirect costs distributed to programs or departments via a cost
allocation plan.
ALLOCATION A part of a lump-sum appropriation which is designated for
expenditure by specific organizational units and/or for special
purposes, activities, or objects.
ALLOT To divide an appropriation into amounts which may be
encumbered or expended during an allotment period.
447
ALLOTMENT A part of an appropriation which may be encumbered or
expended during an allotment period.
ALLOTMENT PERIOD A period of time less than one fiscal year in length during which
an allotment is effective. Bi-monthly and quarterly allotment
periods are most common.
ANNUAL BUDGET A budget applicable to a single fiscal year.
APPROPRIATION A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time
when it may be expended.
APPROPRIATION BILL,
ORDINANCE, RESOLUTION,
or ORDER A bill, ordinance, resolution, or order by means of which
appropriations are given legal effect. It is the method by which
the expenditure side of the annual operating budget is enacted
into law by the legislative body. In many governmental
jurisdictions, appropriations cannot be enacted into law by
resolution but only by a bill, ordinance, or order.
APPROPRIATION
EXPENDITURE An expenditure chargeable to an appropriation. Since virtually
all expenditures of governments are chargeable to
appropriations, the term expenditures by itself is widely and
properly used.
ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes.
AUTHORITY A government or public agency created to perform a single
function or a restricted group of related activities. Usually such
units are financed from service charges, fees, and tolls, but in
some instances they also have taxing powers. An authority
may be completely independent of other governments or
partially dependent upon other governments for its creation, its
financing, or the exercise of certain powers.
AUTHORIZED POSITION A position (job) authorized by the Board of County
Commissioners as part of the annual adopted budget.
448
BUDGET A plan of financial operation embodying an estimate of
proposed expenditures for a given period and the proposed
means of financing them. Used without any modifier, the term
usually indicates a financial plan for a single fiscal year. The
term "budget" is used in two senses in practice. Sometimes it
designates the financial plan presented to the appropriating
body for adoption and sometimes the plan finally approved by
that body. It is usually necessary to specify whether the budget
under consideration is preliminary and tentative or whether it
has been approved by the appropriating body.
BUDGET DOCUMENT The instrument used by the budget-making authority to present
a comprehensive financial program to the appropriating body.
The budget document usually consists of three parts. The first
part contains a message from the budget-making authority,
together with a summary of the proposed expenditures and the
means of financing them. The second consists of schedules
supporting the summary. These schedules show in detail the
information as to past years' actual revenues, expenditures,
and other data used in making the estimates. The third part is
composed of drafts of the appropriation, revenue, and
borrowing measures necessary to put the budget into effect.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget-making authority to the legislative body.
The budget message should contain an explanation of the
principal budget items, an outline of the government's
experience during the past period and its financial status at the
time of the message, and recommendations regarding the
financial policy for the coming period.
BUDGETARY ACCOUNTS Accounts used to enter the formally adopted annual operating
budget into the general ledger as part of the management
control technique of formal budgetary integration.
BUDGETARY COMPARISONS Governmental GAAP financial reports must include
comparisons of approved budgeted amounts with actual results
of operations. Such reports should be subjected to an
independent audit, so that all parties involved in the annual
operating budget/legal appropriation process are provided with
assurances that government monies are spent in accordance
with the mutually agreed-upon budgetary plan.
BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of
keeping expenditures within the limitations of available
appropriations and available revenues.
449
BUDGETARY EXPENDITURES Decreases in net current assets. In contrast to conventional
expenditures, budgetary expenditures are limited in amount to
exclude amounts represented by noncurrent liabilities. Due to
their spending measurement focus, governmental fund types
are concerned with the measurement of budgetary
expenditures.
BUDGETED FUNDS Funds that are planned for certain uses but have not been
formally or legally appropriated by the legislative body. The
budget document that is submitted for Board approval is
composed of budgeted funds.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
them.
CAPITAL OUTLAY Expenditures for equipment,vehicles,or machinery that results
in the acquisition or addition to fixed assets.
CAPITAL PROGRAM A plan for capital expenditures to be incurred each year over a
fixed period of years to meet capital needs arising from the
long-term work program or otherwise. It sets forth each project
or other contemplated expenditure in which the government is
to have a part and specifies the full resources estimated to be
available to finance the projected expenditures.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be used for
the acquisition or construction of major capital facilities (other
than those financed by proprietary funds, Special Assessment
Funds, and Trust Funds).
CAPITAL RESOURCES Resources of a fixed or permanent character,such as land and
buildings, which cannot ordinarily be used to meet current
expenditures.
CERTIFICATES OF
PARTICIPATION(COP) Form of financial instrument similar to a bond to facilitate lease/
purchase agreements. Not a debt of the County.
CONSERVATION TRUST State of Colorado lottery funds remitted to the County for parks
and recreation use.
450
CONTINGENCY ACCOUNT A budgetary reserve set aside for emergencies or unforeseen
expenditures not otherwise included in the budget.
CONTINUING APPROPRIATION An appropriation which, once established, is automatically
renewed without further legislative action, period after period,
until altered or revoked. The term should not be confused with
INDETERMINATE APPROPRIATION.
COPS UHS Federal community oriented policing grant.
COST ALLOCATION PLAN Identification, accumulation and distribution of costs relative to
the provision of those services, along with the methods used.
CRS Colorado Revised Statutes
DA District Attorney
DEFICIT (1) The excess of the liabilities of a fund over its assets.
(2) The excess of expenditures over revenues during an
accounting period; or, in the case of proprietary funds,
the excess of expense over income during an accounting
period.
DEPRECIATION (1) Expiration in the service life of fixed assets, other than
wasting assets attributable to wear and tear,
deterioration, action of the physical elements,
inadequacy, and obsolescence.
(2) The portion of the cost of a fixed asset other than a
wasting asset which is charged as an expense during a
particular period. In accounting for depreciation,the cost
of a fixed asset, less any salvage value, is prorated over
the estimated service life of such an asset, and each
period is charged with a portion of such cost. Through
this process, the entire cost of the asset is ultimately
charged off as an expense.
DIRECT COSTS Costs that have a clearly identifiable beneficial or causal
relationship to the services performed.
EDAP Economic Development Action Partnership.
451
ENCUMBRANCES Obligations in the form of purchase orders, contracts or salary
commitments which are chargeable to an appropriation and for
which a part of the appropriation is reserved. They cease to be
encumbrances when paid or when an actual liability is set up.
ESTIMATED REVENUE The amount of projected revenue to be collected during the
fiscal year. The amount of revenue appropriated is the amount
approved by the Board.
EXPENDITURES Decreases in net financial resources. Expenditures include
current operating expenses which require the current or future
use of net current assets, debt service, and capital outlays.
The unmodified use of the term expenditures in this text is
intended to mean budgetary expenditures.
FISCAL PERIOD Any period at the end of which a government determines its
financial position and the results of its operations.
FISCAL YEAR A 12-month period to which the annual operating budget
applies and at the end of which a government determines its
financial position and the results of its operations.
FIXED ASSETS Assets of a long-term character which are intended to continue
to be held or used,such as land, buildings, improvements other
than buildings, machinery and equipment.
FTE(FULL-TIME
EQUIVALENT) Numeric equivalent of one person occupying one employment
position for one year(equivalent of 2,080 hours or 52 forty-hour
weeks).
FUNCTION A group of related activities aimed at accomplishing a major
service or regulatory program for which a government is
responsible. For example, public health is a function.
FUNCTIONAL
CLASSIFICATION Expenditure classification according to the principal purposes
for which expenditures are made. Examples are public safety,
public health, public welfare, etc.
FUND A fiscal and accounting entity with a self-balancing set of
accounts recording cash and other financial resources,together
with all related liabilities and residual equities or balances, and
changes therein, which are segregated for the purpose of
carrying on specific activities or attaining certain objectives in
accordance with special regulations, restrictions, or limitations.
452
FUND BALANCE Fund balance is the excess of assets over liabilities and is
therefore also known as surplus funds.
GAAP(GENERALLY
ACCEPTED ACCOUNTING
PRINCIPLES) Standards for financial accounting and reporting.
GENERAL FUND The fund used to account for all financial resources except
those required to be accounted for in another fund.
GEOGRAPHICAL
INFORMATION SYSTEM(GIS) A computerized data base of all land attributes within the
County. The"base map"contains the least amount of common
data which is supplemented by attribute overlays.
GRANT A contribution by a government or other organization to support
a particular function. Grants may be classified as either
categorical or block depending upon the amount of discretion
allowed the grantee.
HIGHWAY USER TAX(HUTF) Revenue that is derived from the state gasoline tax, and
restricted for Road and Bridge activities.
INDETERMINATE
APPROPRIATION An appropriation which is not limited either to any definite
period of time or to any definite amount. A distinction must be
made between an indeterminate appropriation and a continuing
appropriation. In the first place, whereas a continuing
appropriation is indefinite only as to time, an indeterminate
appropriation is indefinite as to both time and amount. In the
second place, even indeterminate appropriations which are
indefinite only as to time are to be distinguished from continuing
appropriations in that such indeterminate appropriations may
eventually lapse. For example, an appropriation to construct a
building may be made to continue in effect until the building is
constructed. Once the building is completed, however, the
unexpended balance of the appropriation lapses. A continuing
appropriation, on the other hand, may continue forever; it can
only be abolished by specific action of the legislative body.
INDIRECT COSTS Costs associated with, but not directly attributable to, the
providing of a product or service. These costs are usually
incurred by other departments in the support of operating
departments.
453
INTERFUND TRANSFER Amounts transferred from one fund to another.
INTERGOVERNMENTAL
REVENUE Revenue received from another government for a specified
purpose. In Weld County, these are funds from municipalities,
the State of Colorado, and the Federal Government.
INTERNAL SERVICE FUND Funds used to account for the financing of goods or services
provided by one department to another department on a cost
reimbursement basis, for example, the Printing and Supply
Fund and the Computer Services Fund.
LINE-ITEM BUDGET A budget that lists each expenditure category(salary, materials,
telephone service, travel, etc.)separately, along with the dollar
amount budgeted for each specified category.
MANDATE Any responsibility, action or procedure that is imposed by one
sphere of government on another through constitutional,
legislative, administrative, executive, or judicial action as a
direct order or that is required as a condition of aid.
MILL LEVY(TAX RATE) Rate applied to assessed valuation to determine proeprty taxes.
A mill is 1/10th of a penny, or$1.00 of tax for each $1,000 of
assessed valuation.
MODIFIED ACCRUAL BASIS The accrual basis of accounting adapted to the governmental
fund type Spending Measurement Focus. Under it, revenues
are recognized when they become both "measurable" and
"available to finance expenditures of the current period".
Expenditures are recognized when the related fund liability is
incurred except for:
(1) inventories of materials and supplies which may be
considered expenditures either when purchased or when
used;
(2) prepaid insurance and similar items which need not be
reported;
(3) accumulated unpaid vacation, sick pay, and other
employee benefit amounts which need not be recognized
in the current period, but for which larger-than-normal
accumulations must be disclosed in the notes to the
financial statements;
454
(4) interest on special assessment indebtedness which may
be recorded when due rather than accrued, if
approximately offset by interest earnings on special
assessment levies; and
(5) principal and interest on long-term debt which are
generally recognized when due. All governmental funds
and Expendable Trust Funds are accounted for using the
modified accrual basis of accounting.
NET BUDGET The net budget eliminates double-counting in the budget, such
as fund transfers, and thus represents the true level of
programmed spending in the budget.
NON-DEPARTMENTAL A category established to account for expenses not associated
with any specific department, but all departments or many,
within a fund.
OBJECT As used in expenditure classification, this term applies to the
article purchased or the service obtained (as distinguished from
the results obtained from expenditures). Examples are
personal services,contractual services,materials,and supplies.
OPERATING BUDGET Plans of current expenditures and the proposed means of
financing them. The annual operating budget (or, in the case
of some state governments, the biennial operating budget) is
the primary means by which most of the financing acquisition,
spending, and service delivery activities of a government are
controlled. The use of annual operating budgets is usually
required by law. Even where not required by law, however,
annual operating budgets are essential to sound financial
management and should be adopted by every government.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
fund's primary service activities.
OPERATING GRANTS Grants which are restricted by the grantor to operating
purposes or which may be used for either capital or operating
purposes at the discretion of the grantee.
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses.
455
OPERATING TRANSFER Routine and/or recurring transfers of assets between funds.
ORGANIZATIONAL UNIT A responsibility center within a government.
ORGANIZATION UNIT
CLASSIFICATION Expenditure classification according to responsibility centers
within a government's organization structure. Classification of
expenditures by organization unit is essential to fixing
stewardship responsibility for individual government resources.
OVERHEAD Those elements of cost necessary in the production of an
article or the performance of a service which are of such a
nature that the amount applicable to the product or service
cannot be determined accurately or readily. Usually they relate
to those objects of expenditure which do not become an
integral part of the finished product or service such as rent,
heat, light, supplies, management, supervision, etc.
PROGRAM An organized set of related work activities which are directed
toward a common purpose or goal and represent a well defined
expenditure of county resources.
PROGRAM BUDGET A budget wherein expenditures are based primarily on
programs of work and secondarily on character and object
class. A program budget is a transitional type of budget
between the traditional character and object class budget, on
the one hand, and the performance budget, on the other.
REIMBURSEMENTS (1) Repayments of amounts remitted on behalf of another
party.
(2) Interfund transactions which constitute reimbursements
of a fund for expenditures or expenses initially made
from it which are properly applicable to another fund --
e.g., an expenditure properly chargeable to a Special
Revenue Fund was initially made from the General Fund,
which is subsequently reimbursed. They are recorded as
expenditures or expenses (as appropriate) in the
reimbursing fund and as reductions of the expenditure or
expense in the fund that is reimbursed.
RESERVE (1) An account used to earmark a portion of fund balance to
indicate that it is not appropriate for expenditure.
456
(2) An account used to earmark a portion of fund equity as
legally segregated for a specific future use.
RESIDUAL EQUITY
TRANSFER Non-recurring or non-routine transfers of assets between funds.
REVENUES (1) Increases in governmental fund type net current assets
from other than expenditure refunds and residual equity
transfers. Under NCGA Statement 1, general long-term
debt proceeds and operating transfers-in are classified
as "other financing sources" rather than revenues.
(2) Increases in proprietary fund type net total assets from
other than expense refunds, capital contributions, and
residual equity transfers. Under NCGA Statement 1,
operating transfers-in are classified separately from
revenues.
SOURCE OF REVENUE Revenues are classified according to their source or point of
origin.
SUBACTIVITY A specific line of work performed in carrying out a governmental
activity. For example, "cleaning luminaries" and "replacing
defective street lamps"would be subactivities under the activity
of"street light maintenance".
SUBFUNCTION A grouping of related activities within a particular governmental
function. For example, "police" is a subfunction of the function
"public safety".
SURPLUS The use of the term "surplus" in governmental accounting is
generally discouraged because it creates a potential for
misleading inference.
TABOR(TAXPAYERS
BILL OF RIGHTS) An amendment to the Colorado Constitution approved by the
voters in November 1992. The Taxpayers Bill of Rights has
been incorporated in the State Constitution as Section 20 of
Article X. The amendment limits growth in both state and local
government revenue and expenditures, makes provision for
annual elections,and requires voter approval for tax increases.
457
TABOR RESERVE Term applied to a reserve which is required by the TABOR
Amendment. Starting in 1995 this reserve is 3%of"Fiscal Year
Spending" excluding bonded debt service. This reserve is for
use in declared emergencies only.
TANF Temporary Assistance to Needy Families.
TAXES Compulsory charges levied by a government for the purpose of
financing services performed for the common benefit. This
term does not include specific charges made against particular
persons or property for current or permanent benefits such as
special assessments. Neither does the term include charges
for services rendered only to those paying such charges as,for
example, sewer service charges.
TAX LEVY The total amount to be raised by general property taxes.
TAX RATE The amount of tax stated in terms of a unit of the tax base; for
example, 25 mills per dollar of assessed valuation of taxable
property.
TAX RATE LIMIT The maximum rate at which a government may levy a tax. The
limit may apply to taxes raised for a particular purpose, or to
taxes imposed for all purposes, and may apply to a single
government, to a class of governments, or to all governments
operating in a particular area. Overall tax rate limits usually
restrict levies for all purposes and of all governments, state and
local, having jurisdiction in a given area.
TAX ROLL The official list showing the amount of taxes levied against each
taxpayer or property. Frequently, the tax roll and the
assessment roll are combined, but even in these cases the two
can be distinguished.
TRADITIONAL BUDGET A term sometimes applied to the budget of a government
wherein expenditures are based entirely or primarily on objects
of expenditure.
UNC University of Northern Colorado
UNINCORPORATED COUNTY Those portions of the county that are not part of a legal entity
such as a city or some towns.
458
WELL PROGRAM Wellness health program provided as a fringe benefit to
employees.
WORKLOAD MEASURES Specific quantitative and qualitative measures of work
performed as an objective of the department.
WORK PROGRAM A plan of work proposed to be done during a particular period
by the administrative agency in carrying out its assigned
activities.
WORK UNIT A fixed quantity which will consistently measure work effort
expended in the performance of an activity or the production of
a commodity.
NOTE: Most of the above definitions were taken from Governmental
Accounting, Auditing, and Financial Reporting, MFOA, Chicago, 1980, Appendix B. pp. 53-77.
459
a:rio
WilC.
COLORADO
460
Hello