HomeMy WebLinkAbout20011409.tiff RESOLUTION
RE: APPROVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARD FOR INTENSIVE
FAMILY THERAPY AND AUTHORIZE CHAIR TO SIGN - MEDIATION
COMMUNICATION TRAINING
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Notification of Financial Assistance
Award for Intensive Family Therapy between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Social Services, and Mediation Communication Training, commencing June 1, 2001, and
ending May 31, 2002, with further terms and conditions being as stated in said award, and
WHEREAS, after review, the Board deems it advisable to approve said award, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial
Assistance Award for Intensive Family Therapy between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Social Services, and Mediation Communication Training, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said award.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of May, A.D., 2001.
BOARD OF COUNTY COMMISSIONERS
WELD COU , COLORADO
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ATTEST: j r t,1 fit, `;
Weld County Clerk tooth o-
S u Glenn Vaad, Pro-Tem
Deputy Clerk to the Board / P A-tx
Willia Jerke
AEPRfV AS TQ RM:
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/ David E. Long
ounty ttorn y
Robert D. Masden
2001-1409
p , �s SS0028
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
WEBSITE:www,co.weld.co.us
Administration and Public Assistance(970)352-1551
O Child Support(970)352-6933
COLORADO
MEMORANDUM
TO: M. J. Geile, Chair Date: May 23, 2001
Board of County Commissioners
FR: Judy Griego, Director
Weld County Departme of S ial S rvic
RE: PY 2001-2002 Notification of Financial Assistance Awards (NOFAA) under Core
Services Funds-Mediation Communication Training
Enclosed for Board approval are the PY 2001-2002 Notifications of Financial Assistance
Awards (NOFAA) for Families, Youth, and Children Commission (FYC) Core Services
Funds, which are for the period of June 1, 2001,through May 31, 2002.
The Families, Youth and Children Commission(FYC) reviewed proposals under a
Request for Proposal process and are recommending approval of these bids.
Mediation Communication Training, Inc.
Intensive Family Therapy. A maximum of 35 families served yearly, open monthly
capacity, service to,four families per month. Services,for pre D&N pleas, determining
treatment plans, addressing communication and/or termination of parental rights issues.
Rate is$150.60/hour.
If you have any questions, please telephone me at extension 6510.
of
2001-1409
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission (Core)Funds
Type of Action Contract Award No
X Initial Award FY01-FYC-1000
Revision (RFP-FYC-01008)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2001 and Mediation Communication Training
Ending 05/31/2002 Intensive Family Therapy
7500 Streamside Drive
Fort Collins, CO 80525
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Award is based upon your Request for Proposal (RFP).
This program offers mediation services to The RFP specifies the scope of services and conditions
families involved with Social Services. of award. Except where it is in conflict with this
Mediation services are used for pre D&N pleas, NOFAA in which case the NOFAA governs, the RFP
determining treatment plans, addressing upon which this award is based is an integral part of the
communication issues,termination of parental action.
rights issues. Services to 35 families per year,
open monthly capacity, services to four families Special conditions
per month
1) Reimbursement for the Unit of Services will be based
Cost Per Unit of Service on an hourly rate per child or per family.
2) The hourly rate will be paid for only direct face to face
Hourly Rate Per $ 110.67 contact with the child and/or family, as evidenced by
Unit of Service Based on Approved Plan client-signed verification form, and as specified in the
unit of cost computation.
Enclosures: 3) Unit of service costs cannot exceed the hourly and
X Signed RFP:Exhibit A yearly cost per child and/or family.
Supplemental Narrative to RFP: Exhibit B 4) Payment will only be remitted on cases open with, and
_Recommendation(s) referrals made by the Weld County Department of
Social Services.
Conditions of Approval
5) Requests for payment must be an original submitted to
the Weld County Department of Social Services by the
end of the 25th calendar day following the end of the
month of service. The provider must submit requests
for payment on forms approved by Weld County
Department of Social Services.
Appro a : Progr Officia
By By
M. J. G ile,Chair Ju A. Gro,Dire o11:ur
Board of Weld County Commissioners We d County Department of Social Services
Date: 05/3/2001 Date: 5/2 3/01
am/- /LIOQ
Signed RFP: Exhibit A
Mediation Communication Training
RFP: 01008-Intensive Family Therapy
INVITATION TO BID
RFP-FYC 01005
DATE:February 28, 2001 BID NO: RFP-FYC-01005-
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-01005) for:Family Preservation Program--Life Skills Program Family
Issue's Cash Fund or Family Preservation Program
Funds
Deadline: March 23, 2001, Friday, 10:00 a.m.
The Families, Youth and Children Commission, an advisory commission to the Weld County Department of
Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of
Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-
101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement
(C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to
run from June 1, 2001, through May 31, 2002, at specific rates for different types of service, the county will
authorize approved vendors and rates for services only. The Life Skills Program must provide services that
focus on teaching life skills which are designed to improve household management competency, parental
competency, family conflict management and effectively accessing community resources. This program
announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
Delivery Date
(After receipt of order) BID MUST BE SIGNED IN INK
0.1L{1 /f/'/1 I- ca)T/4 Aso/7
TYPED OR PRINTED SIGNATURE
VENDOR /C7/(ink- ,
(Name) Handwritten Signature By Authorized
1 Officer or Agent of Vender
ADDRESS 71s706 Cf/,oGta iio-k g • TITLE (to
f /nD//i,&s, C fGlt l DATE /7h-ice /y ,.'loo/
PHONE# 7 c c.idf 9f/3
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1 of 32
RFP-FYC-01005 Attached A
LIFE SKILLS PROGRAM BID PROPOSAL AND
REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING
FAMILY PRESERVATION PROGRAM
2001/2002 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2001-2002
BID #RFP-FYC-01005
NAME OF AGENCY: /7l/pia hLyi CO 7440 kli ira ,4' , 7,-2-a4/)7/;7/
__ADDRESS: Aroo SYEFaurns.?le /floe- For/ l'r,///" s CO A>a r
PHONE: (97-0) X2r - y V7=5
=5 /7f /�
CONTACT PERSON: J�a /'u fin /FFh ( hf pn TITLE: C13O
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must
provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving
household management competency,parental competency. family conflict management and effectively accessing
community resources
12-Month approximate Project Dates: I2-month contract with actual time lines of:
Start June 1, 2001 Start
End May 31, 2002//� /y� End
TITLE OF PROJECT: Cou r* AteX a_I'11/cv
AMOUNT REQUESTED: Oa//// ()X/, Co
/7OArA /72 erfon
Name and Signature of Person Preparing Document Date
426 c /9/ doe/
Name and Signature Chief Administrative Officer Applicant Agency Date
MANDATORY PROPOSAL REQUIREMENTS
For both new bids and renewal bids,please initial to indicate that the following required sections are included in this
Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund
Year 2000-2001 to Program Fund year 2001-2002.
Indicate No Change from FY 2000-2001 to 2001-2002
Project Description 4 I
Target/EligibilityPopulations Xncn-asfd r°44
Types of services Provided X /S fa 3.3'
Measurable Outcomes r cSffdtJ Jo 7ar
Service Objectives X
f-Ai •
Workload Standards 4-2 ygu.f
Staff Qualifications
Unit of Service Rate Computation
Program Capacity per Month
Certificate of Insurance
Page 26 of 32
r.l(IP- Llpp t I . -jjP f:'9i�' til LL5i ,,-_.
T0: 15703535215 P:2/2
RFP-FYC-01005 Attached A
Date of Meeting(s)with Social Services Division Supervisor: C - 7-0
Comments by SSD Supervisor:
a a ckeit__-,- , 0.17 ) h LL e 3O /
Name and Signature of SD S pervisor Date
Page 27 of 32
Project Description
Project Mission. To assist families to stay together or to expedite the re-
unification of families by using mediation for conflict resolution
throughout the Department of Social Services (DSS) Dependency and
Neglect (D&N) process.
Project Purpose. To offer mediation services to families involved with the
Department of Social Services for child protection issues. Research shows
that families who actively solve their own problems are more motivated
and follow through. In mediation, a neutral third party facilitates the
problem-solving sessions which empowers parents to become active in
resolving their issues. The neutral third party is critical to make this
process work. By offering mediation as an alternative form of conflict
resolution, the parents, their attorneys, the DSS caseworker, the GAL, and
Special Respondents are able to explore together avenues of resolution
beyond the typical solutions available through the current system.
The Department of Social Services, always looking for innovative
programs for their clients, started a pilot project in 1998 to mediate
various issues for families on a fast track through the court system for
child abuse/neglect (EPP). Of the EPP and core services cases mediated in
1999, all found resolution which resulted in lower costs for DSS and the
courts, more motivated parents and, most importantly, accelerated
permanency for the children involved.
Effective times in the D&N system to use mediation are:
• for pre D&N pleas,
• determining treatment plans or changes in treatment plans,
• addressing communication issues that exist (these can be between the
parents or between the family and the DSS caseworker, or other
professionals involved with the family), and;
• termination of parental rights issues.
Project Design. The courts, professionals, or families request mediation.
The mediator may meet with all parties individually to educate them
about the process of mediation and get a sense of the main issues to be
resolved in the mediation session. Two-hour mediations are set and
include all relevant parties needed to successfully resolve the issues. The
mediator clarifies the real issues of the conflict, promotes mutually
agreed upon settlements and records solutions. The success of the
mediation is measured by the parties' compliance on agreements and
saving time in court.
1
Target/Eligibility Populations
A. Total number of clients to be served will be 35 families or
approximately 70 parents and/or special respondents. Additionally,
professionals from DSS, the County attorney's office, GAL's, and the
family's attorney are also served through mediation. We increased this
from 15 due to the use of the program during 2000/01. To date, we
have mediated 17 families and have scheduled 5 more this March.
B. Total individual clients and the children's ages. In most mediation
sessions there are a minimum of two family members and a minimum
of four professionals. Thirty-five families will be served over the year
representing over 85 children from infancy through eighteen years of
age.
C. Total family units will be 35. Our unit of service is family units, not
individuals.
D. Any individuals needing bicultural-bilingual services will be
accommodated with an interpreter when possible.
E. Any South Weld County residents referred to mediation will be served.
F. Since mediation is not a crisis service, there is no 24-hour service. We
will be flexible in our hours to accommodate family schedules.
G. The monthly maximum capacity is open. Since there are several
mediators involved we can handle up to four families a month if
necessary.
H. The monthly average capacity is not applicable to this program.
I. The average mediation time will be four hours throughout the families
involvement with the D&N system over one year. A typical mediation
session is set for two hours at a time.
J. Average hours per week is not applicable for this program.
2
Tyne Of Services To Be Provided
We will be providing mediation services exclusively in order to assist 35
Weld County families involved in the D&N system to resolve conflicts and
disagreements within the family and between the family and the D&N
system. The resolutions made in mediation will impact the reduction of
child maltreatment and the reduction of behavior constituting status
offenses.
Mediation is a form of conflict resolution where a trained neutral third
party (the mediator) intervenes between conflicting parties. Mediation
will:
• Clarify the real issues in the conflict.
• Record possible solutions.
• Promote mutually agreed upon settlements.
Mediation is a process where the parties in conflict make the decisions.
This means that the solutions arrived at are:
• In their control.
• Unique to their situation.
• Enduring.
This project will have up to three qualified mediators on hand to provide
services. Each mediator will contact the parties involved prior to the
mediation to request necessary materials and discuss the mediation
process. Each mediation session will be scheduled in two-hour blocks
with the family receiving up to two blocks of mediation (or four hours)
throughout the year. Most resolutions occur within the first two hours.
The remaining hours will be used as the family goes through the process
and encounters other conflicts that are unresolved in the normal
channels. Cases will be referred to mediation through the courts, DSS,
GAL's or families.
A. Mediation is the actual planning process to resolve family issues, so by
nature, that problem-solving process guarantees comprehensive
inclusion of all necessary service providers.
B. Though mediation is not therapeutic in nature, it is a very flexible
process and demands participation from any one who is able to assist
in resolving the issue.
3
C. Again, mediation is not a therapeutic process, it is an alternative form
of conflict resolution. Sometimes mediators work together to co-
mediate. We have the capability to do that, however, most mediators
work on their own.
D. Mediation is designed solely to assist people to resolve conflicts.
Currently, there are several mediators in practice throughout Weld
County. This project differs in two main areas from mediations common
in a private practice. First, D&N mediation requires a direct knowledge of
the complexity of the D&N system and the issues involved in child
protection cases. Second, the mediations in this project involve large
numbers of people, whereas most private mediation practices are limited
to divorce and work related mediations serving a small group.
Additionally, most mediators in private practice charge a minimum of
$150.00 an hour plus writing time and preparation time. The background
of the mediators of this project, the complexity of the issues being
resolved, and the unique system that the issues must be resolved within
guarantee that this project is not duplicating other services in Weld
County. In fact, the mediators in this project were urged to submit this
proposal by the Court D&N case coordinator due to the large number of
D&N cases currently in the system that would benefit from mediation.
4
Measurable Outcomes
Success is easily measured in this project. First, when agreements are
made, that means the initial blocks that brought the case to the mediators
initially have been bridged. Second, since resolution came from all
parties there will be motivation to complete the agreements. Third, there
will be a reduction of time required for the D&N system by all parties
involved, including the court. And last, children will reach permanency
more rapidly.
A. Though children typically are not part of a mediation process, their
parents will be making decisions that will keep their children from
going into placement and/or coming home from placement more
rapidly. We expect this to happen in 80% of our mediations. So far, in
2000/01 it has been 100%.
B. D&N mediations often focus on treatment plans. The decisions the
parents make about their involvement with treatment plans directly
helps keep families together. We expect this to happen in 70% of our
cases. Those cases that are being referred for mediation of the
termination of parental rights will obviously not meet this criteria. We
anticipate that in 75% of these cases, we will bring a quick resolution
on how to make the termination process as successful as possible for
all involved. Again, to date in 2000/01, we have been 95%% in both
these areas.
C. Again, as families take control of their decisions, they are empowered
and motivated to follow through. This will cause quicker re-unification
with their children in 90% of the cases. 2000/01 cases are still
pending.
D. Learning effective conflict resolution through the mediation process
definitely improves parental competency. Mediation is a short-term
process and is focused on resolving specific issues in an expedited
manner. By participating in the mediation process, families begin to
learn new behaviors for conflict resolution. Since we are with the
families a limited time, it is difficult to measure this outcome.
E. Mediation is limited in this project to four hours per family. Thus, the
cost per family annually compared to the cost of placement is
significant. To date, the longest time spent with a family is 2.5 hours.
F. The behavioral changes will be specifically around conflict resolution.
Many people who go through mediation pick up on new ways to
5
communicate and express themselves. The biggest benefit in these
cases is to give the parents the power to take responsibility to solve
their own problems. We anticipate that will happen in many of the
cases.
We will measure our outcomes through the written mediated agreement
that documents the resolutions made by the family and the professionals
involved. Follow-up on the family's compliance with the agreements will
be made monthly for up to three months. We will track any court time
saved due to the agreements made in mediation. If possible, we will track
the time saved in the permanency plan for the children due to the impact
of mediation.
6
Service Objectives
A. This project will show parents how to effectively resolve their conflicts
through cooperation and decision-making techniques. All conflicts
being solved will directly relate to child protection issues and how to
effectively deal with child maltreatment issues. We will measure our
success through the agreements made. When agreements are made
that solve the child protection issue and save court time, we consider
that successful.
B. Parental competency will be measured in this program as to how well
the parents do in resolving their issues and cooperating with the
mediation process. Again, our measure of this is with the written
agreements made by the parents and their dedication to follow-through
with these agreements.
C. Many of the professionals that the parents are involved with, such as
attorneys and caseworkers, will participate in the mediation. In those
cases, immediate ability to access resources is available. The
professionals attending the mediation have vast knowledge of the
services available in the County and can assist families in connecting
with them. Additionally, the mediation process will assist the parents
in dealing with professionals as they solve their conflicts.
7
Workload Standards
A. Number of hours per day, week or month. Mediation sessions will
take place in two-hour blocks. These blocks are typically a few weeks
apart.
B. There will be up to three qualified mediators available to provide this
service.
C. The caseload will depend on the mediator's availability to mediate a
case in a timely fashion. Most mediators will handle four to five
families throughout the year.
D. Mediation is the form of conflict resolution being used in this project.
E. We will average four hours of mediation per family annually.
F. Three mediators providing these services.
G. All of our mediators are experienced and no longer require
supervision. We do have the option of meeting or conferring with each
other on a case by case basis if necessary. All information in mediation
is kept confidential, so any conferring is done taking this into account.
H. Insurance policy is attached.
8
,Staff Qualifications
A. All mediators in this project have completed a minimum of forty hours
of mediation training and have mediated for several years.
Additionally, our mediators have direct experience with child
protection issues.
1) Kathleen L. Brunson, M.A. has been active in child protection issues
since 1986. A former director of c.a.r.e., she is currently an EPP
mediator for DSS.
2) Dana Wellman, M.A. has been a therapist at Northern Behavioral
Center for over fifteen years. His expertise is working with parents
involved in child protection issues. He, too, is an EPP mediator for DSS.
3) Hannah Staub, M.A. is a therapist/mediator/special advocate in
private practice for over fifteen years. Her expertise is with children
and child protection issues.
B. Three mediators are available for this project. Having this selection of
qualified experts in this area will enable the project to rapidly schedule
mediations and make sure there are no potential conflicts of interest
between the mediators and the cases.
C. All mediators bring a wealth of expertise in the area of mediation, as
well as child protection issues. These mediators were hand picked for
their unique backgrounds.
D. Not applicable for mediators, however, all mediators listed constantly
seek further education to assist them in sharpening their skills. If a
minimum of eight hours of continuing education is required, we can
accommodate that request.
E. Supervision is not required for mediators with this caliber of
experience. Again, we are available to consult with each other.
F. Not applicable.
9
Total hours direct service per family 4 Hours (A)
Total Clients to be Served 35 families Clients (B)
Total Hours of Direct Service for Year 140 Per Hour (C)
Cost per hour of direct service $120.00 Per Hour (D)
Total Direct Service Costs $16,800.0( (E)
Administration Costs allocated $ 2,100.0( (F)
Overhead $ 1,050.0 (G)
Total Cost $19,950.0( (H)
Anticipated Profits $ 1,134.0( (I)
Total Costs and profits to be covered $21,084.0( (J)
Total Hours 140 (K)
Rate per hour $150.60
10
STATE FARM CERTIFICATE OF INSURANCE
T s . 1Thth 0 STATE FARM FIRE AND CASUALTY COMPANY, Bloomington, Illinois
,,j r
- ❑ STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois
in lea@Rerfoll 'ng policyholder for the coverages indicated below:
Name of policyholder MEDIATION COMMUNICATION TRAINING, INC.
Address of policyholder 7500 STREAMSIDE DRIVE
FORT COLLINS, COLORADO 80525-8821
Location of operations
Description of operations
The policies listed below have been issued to the policyholder for the policy periods shown. The insurance described in these policies is
subject to all the terms exclusions, and conditions of those policies.The limits of liability shown may have been reduced by any paid claims.
POLICY NUMBER TYPE OF INSURANCE POLICY PERIOD LIMITS OF LIABILITY
Effective Date Expiration Date (at beginning of policy period)
Comprehensive BODILY INJURY AND
96-EB-4091-4 Business Liability 03/16/01 03/16/02 PROPERTY DAMAGE
This insurance includes: ® Products-Completed Operations
0 Contractual Liability
0 Underground Hazard Coverage Each Occurrence $ 500 , 000
❑ Personal Injury
0 Advertising Injury General Aggregate $ 1 . 000 000
❑ Explosion Hazard Coverage Products-Completed
❑ Collapse Hazard Coverage Operations Aggregate $ 1 . 000, 000
❑ General Aggregate Limit applies to each project
EXCESS LIABILITY POLICY PERIOD BODILY INJURY AND PROPERTY DAMAGE
Effective Date Expiration Date (Combined Single Limit)
❑ Umbrella Each Occurrence $
❑ Other ggregate $
Part 1 STATUTORY
Part 2 BODILY INJURY
Workers' Compensation
and Employers Liability Each Accident $
Disease Each Employee $
Disease-Policy Limit $
POLICY NUMBER TYPE OF INSURANCE POLICY PERIOD LIMITS OF LIABILITY
Effective Date Expiration Date (at beginning of policy period)
If any of the described policies are canceled before its
expiration date, State Farm will try to mail a written notice to
the certificate holder days before cancellation. If,
however, we fail to mail such notice, no obligation or liability
will be imposed on State Farm or its agents or
representatives.
Name and Address of Certificate Holder
ti A
1 zz
Pat Persichino Signature of Authori d Representative
915 10th st
d
po box 758 Title
Greeley, co 80632 c7/9/0
9/0
Date
Hello