HomeMy WebLinkAbout20010191.tiff RESOLUTION
RE: IMPREST FUND FOR THE WELD COUNTY FAIR - JUNIOR LIVESTOCK SALES
COMMITTEE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners of Weld County, Colorado, on
March 4, 1970, passed a Resolution creating the Weld County Fair Board which specified
certain organizational and administrative procedures, and
WHEREAS, the Fair Board has requested an amendment to the policy of the Imprest
Fund to allow for the creation of an additional Imprest Fund for the operation of the Junior
Livestock Auction.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that an additional Imprest Fund for the operation of the Junior
Livestock Auction be created and the policy of the Junior Livestock Auction Imprest Fund be,
and hereby is authorized as follows:
1. The Imprest Fund will operate out of American Ag Bank checking account
#61000653, and Money Market account#62000209
2. Three authorized signatures for the Imprest Fund must be on the account, which
must be the Weld County Extension Agent, the committee chair, and the
Committee Treasurer of the Junior Livestock Auction Committee.
3. Two authorized signatures must be on all checks to make them valid
withdrawals.
4. All Junior Livestock Auction Committee transactions will flow through the Imprest
Fund, meaning both expenses and revenues.
5. The Imprest Fund shall maintain any year-end cash balance for the
enhancement of future Junior Livestock Auction's operations, capital items, or
activities.
6. Full accounting of the Imprest Fund will be maintained by the Treasurer of the
Junior Livestock Auction Committee and all records shall be open to the public at
all times for examination or audit.
7. The Imprest Fund shall be audited annually by the independent auditor engaged
by the Board of County Commissioners for the County audit, and an audit report
shall be filed with the Board of County Commissioners and Fair Board annually.
pc : EX 4e 2001-0191
AC0005
RE - IMPREST FUND - JUNIOR LIVESTOCK AUCTION COMMITTEE
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of January, A.D., 2001.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: iL _ / I�';�� II a EXCUSED
'' 1 M. J. Geile, C air
Weld County Clerk to t B
i . .' � _4a9 I
Glenn Vaad,= .- em
BY:
Deputy Clerk to the \ \ 1' ctu7 &.1,(
WiittafFiLJerke
APPROVED AS TO FAR �J U /
D vid ong
ounty Attorn y k,
Robert E. Masden
2001-0191
AC0005
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