HomeMy WebLinkAbout20012446 RESOLUTION
RE: APPROVE STATEMENT OF GRANT AWARD AND CERTIFICATION OF
COMPLIANCE WITH REGULATIONS FOR JUVENILE ACCOUNTABILITY
INCENTIVE BLOCK GRANT PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Statement of Grant Award and
Certification of Compliance with Regulations for the Juvenile Accountability Incentive Block
Grant Program between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the
Colorado Division of Criminal Justice, commencing October 1, 2001, and ending September 30,
2002, with further terms and conditions being as stated in said grant, and
WHEREAS, after review, the Board deems it advisable to approve said grant and
certification, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Statement of Grant Award and Certification of Compliance with
Regulations for the Juvenile Accountability Incentive Block Grant Program between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Weld County Sheriff's Office, and the Colorado Division of Criminal
Justice be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said grant and certification.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of August, A.D., 2001.
BOARD OF COUNTY COMMISSIONERS
WELD CO TY, COLORADO
% '
ATTEST: gteil / ��),;� ..El'�� � �M. J.
J�`.c,`i
�`O' =,M J eie, C it
Weld County Clerk to th:` :r l J.1
i rW A
,a Glenn Vaad, Pro- em
BY: /r_ �G I/.� :
Deputy Clerk to the Boa!►��ot j� r-L
W" H. Jerke
APPROVED A M:
D vi E. Long
ty Attorne A
R bert D. Ma den
Date of signature: 1/
eel So 2001-2446
SO0022
DIVISION OF CRIMINAL JUSTICE
STATEMENT OF GRANT AWARD
FEDERAL PROGRAM INFORMATION
Federal Agency: Office of Juvenile Justice and Delinquency Prevention, OJP, DOJ
Federal Award Year, Name& Number: FY Juvenile Accountability Incentive Block Grant; Federal Award#20-JB-VX-0008
CFDA Title and Number Juvenile Accountability Incentive Block Grant#16.523
Subgrantee Name: Weld County
Project Director: Mr. Kenneth Poncelow
Project Director Address: Weld County
915 10th Street
POB 758
Greeley, CO 80631
Grant Number 20-JB-L-19-13
Project Title: Juvenile Accountability Incentive Block Grant: Weld County
Grant Period: October 1,2001 To September 30, 2002
Date Issued: August 20, 2001
In accordance with the provisions of the FY1998 Appropriations Act, Public Law 105-119, November 26, 1997,the Division
of Criminal Justice hereby awards a grant to the above-named subgrantee. The attached grant application, including the
Certified Assurances and Special Provisions, is incorporated herein as a part of this document. •
APPROVED BUDGET BY PURPOSE AREA
Purpose Area#/Project Federal Award Cash Match Total
02-Teen CourURest. Justice $40,000.00 $41,951.00 81,951.00
07- Juvenile Assessment/Gang Intervention $60,518.00 $11,057.00 71,575.00
TOTAL BUDGET $100,518 00 $53,008600 153,526.00
* The detailed budget(s)found in the attached,approved plan provide budget category amounts for each
purpose area. Use these approved detailed budget(s)for reporting expenditures by Purpose Area. Any
purchase of equipment requires the prior written approval of the Division of Criminal Justice.
Special Conditions:
1. The Project Director is responsible to have all staff and volunteers assigned to this funded project read and understand the rights
afforded to crime victims pursuant to Colorado Victim Rights Act and its enabling legislation, 24-4.1-302.5, 24-4.1-303 and 24-1-304,
Colorado Revised Statutes.
2. THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT
CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE NOR ANY AGENT, SUB-
CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE
OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT
TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE
ACKNOWLEDGES THAT THE SUBGRANTEE AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE
BENEFITS UNLESS THE SUBGRANTEE OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT
PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE SHALL NOT HAVE AUTHORIZATION, EXPRESS OR
IMPLIED,TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET
FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE SHALL PROVIDE AND
KEEP IN FORCE WORKERS COMPENSATION(AND SHOW PROOF OF SUCH INSURANCE)AND UNEMPLOYMENT
COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW. SUBGRANTEE AGENCY SHALL BE SOLELY
RESPONSIBLE FOR THE ACTS OF ITS EMPLOYEES, INDEPENDENT SUB-CONTRACTORS AND AGENTS.
Rev.6/01 Page 1 of 3
H:Uan\JB\20JB-13,17,29.wpd "JAIBG"
c9&UFa q 4(e
Statement of Grant Award
INSTRUCTIONS
1. Grant activities must be based on the approved budget shown on page one of this Statement of Grant Award,
and the approved detailed budget(s) within the approved application, which supersedes any earlier budget
request submitted, and which may be different from the budget originally submitted in your application. The
subgrantee must secure prior written approval from the Division of Criminal Justice if there is to be a change
in any budget category.
2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare
the necessary financial reports.
3. Review carefully the Certified Assurances and Standard Conditions contained in the approved grant
application.
4. Review carefully the"Administrative Guide for Federal Justice Grant Programs Administered by the Colorado
Division of Criminal Justice,"which includes procedures regarding this document, drawdown of grant funds,
reporting requirements and requesting grant modifications.
5. This grant shall be effective upon approval by the State Controller, or designee and grant activities shall
commence as soon as practicable after this effective date. The grant award may be voided or designated
a later start date if it is not signed by the subgrantee's Authorized Official and returned to the Division of
Criminal Justice within 10 days of the start date as stated on page 1.
6. The signature of the Authorized Official below should be the same as the one on the grant application. If there
has been a change in the Authorized Official, please submit a letter, or completed DCJ Form 4-B, with this
document so stating, and appropriate documentation in the case of private agencies.
Standard Conditions:
(1) Commencement within 60 Days. If a project is not operational within 60 days of the original starting date
of the grant period,the subgrantee must report by letter to the Division of Criminal Justice the steps taken to
initiate the project,the reasons for delay, and the expected starting date.
(2) Operational Within 90 Days. If a project is not operational within 90 days of the original starting date of the
grant period, the subgrantee must submit a second statement to the Division of Criminal Justice explaining
the implementation delay. Upon receipt of the 90-day letter, the Division of Criminal Justice may cancel the
project, or where extenuating circumstances warrant, extend the implementation date of the project past the
90-day period.
(3) When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal money, all subgrantees receiving
federal funds, including but not limited to state and local governments, shall clearly state (1)the percentage
of the total cost of the program or project which will be financed with federal money, and(2)the dollar amount
of federal funds for the project or program and(3) use the phrase: ..."through the Division of Criminal Justice,
Department of Public Safety."
(4) Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant
may be terminated if the services are not satisfactorily performed by the subgrantee or if it is in the best
interest of the State of Colorado to terminate the grant If the grant is terminated by either the subgrantee or
the State, the subgrantee shall be paid the necessary and allowable costs incurred through the date of
termination, but not exceeding a prorated amount based on the number of days of project operation prior to
the date of termination. Any equipment purchased under this grant would revert to the Division of Criminal '
Justice upon termination of the grant
(5) The State will pay the subgrantee the reasonable and allowable costs of performance, in accordance with
applicable financial OMB circulars and Colorado State Fiscal Rules, not to exceed the amount specified
herein as the Total Award Amount The State's requirements for invoice, advance payment, and cost
reporting submissions are contained in the DCJ Form 3 Cash Request Procedures and DCJ Form 1A
Subgrant Financial Report,which are hereby incorporated by reference.
(6) These federal funds cannot be guaranteed beyond the end date of this grant period.
Rev.6/01 "JAIBG"
- RECEIVED BY
_
Statement of Grant Award DCJ
NOV 14 2001
THIS GRANT AWARD WHICH SERVES AS THE CONTRACT BETWEEN THE DIVISION OF CRIMINALJUSTICE
AND THE SUBGRANTEE SHALL NOT BE DEEMED VALID UNTIL IT SHALL HAVE BEEN APPROVED AND
SIGNED BY THE DIRECTOR OF THE DIVISION OF CRIMINAL JUSTICE OR SUCH DIRECTOR'S DESIGNEE,
AND BY THE CONTROLLER OF THE STATE OF COLORADO OR SUCH CONTROLLER'S DESIGNEE.
This grant is accepted by:
�/ fli�j� 08/29/2001
Signa re of Authorized Official Date
Chair, M. J. Celle
Weld County Board of Commissioners
STATE OF COLORADO
BILL OWENS, GOVERNOR
Dire, ivision of Criminal Justi Date
Departm of Public Safety
APPROVED
STATE CONTROLLER
ARTHUR L BARNHART(11;CD>By at vtdej6\
Dan Freluncf Date
• Return BOTH SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal
Justice, Office of Juvenile Justice, 700 Kipling Street, Suite 1000, Denver, CO 80215.
'
Rev.6/01 "JAIBG"
CERTIFICATION OF COMPLIANCE WITH REGULATIONS
OFFICE FOR CIVIL RIGHTS, OFFICE OF JUSTICE PROGRAMS
FOR SUBGRANTS ISSUED BY THE COLORADO DIVISION OF CRIMINAL JUSTICE
INSTRUCTIONS: Complete the identifying information, which is found on the Statement of Grant Award(SOGA), in the
table below. Read the form completely, identifying, under "I,"the person responsible for reporting civil rights findings;
and checking only the one certification under "II"that applies to your agency Have your Authorized Official sign at the
bottom of page 2,forward a copy to the person you identified under "I"and return the original to the Colorado Division of
Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO 80215, within 45 days of the grant award beginning date.
Grant# .to -c771 -C -/y- /3 Grant Project Title:.vg en, ,—y _nice, cr' de.?e.„<- C'de
Subgrantee Name(Funded Entity): 43. c o c ;-
Address: 'is 7'y rr
c 0 6''aG J,
Duration: Beginning date: oc rod <e it z o a , End date: s pry ,Bte 10 ,r,.,,? Award: $ /o a s-/y, o o
Project Director's Name&Phone#:
4, eca4/ (F1°) 34-6 -yai, - .°.°
AUTHORIZED OFFICIAL'S CERTIFICATION: As the Authorized Official for the above Subgrantee, I certify,by my
signature below,that I have read and am fully cognizant of our duties and responsibilities under this Certification.
I. CIVIL RIGHTS REQUIREMENTS OF SUBGRANT RECIPIENTS: All subgrant recipients, regardless of the type of
entity or the amount awarded, are subject to the prohibitions against discrimination in any program or activity.
I certify that this project will maintain, and submit when required, data to ensure our services are delivered in an equitable
manner to all segments of the service population and our employment practices comply with Equal Opportunity
Requirements, 28 CFR 42.207 and 42.301 et seq.
I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of
discrimination will submit these findings, if any,to the Division of Criminal Justice within 45 days of the finding, and/or if
the finding occurred prior to the grant award beginning date,within 45 days of the grant award beginning date. A copy of
this Certification will be provided to this person, as identified here:
Person respo le for reporting civil rights findings of discrimination: (Name, address &phone)
7/1, 915 10th Street
/ Greeley, Colorado 80631
(970)356-4000 X4200
N. 7. Geile, Chair, Weld County Board of Commissioners
H. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: Check the box before ONLY THE ONE
APPROPRIATE CERTIFICATION (A, B, Cl or C2 below)that applies to this subgrantee agency during the period of the
grant duration noted above.
O CERTIFICATION "A" [NO EEOP IS REQUIRED if(1), (2) or (3),below, apply.] This is the Certification That
most non-profits and small agencies will use. Check(1), (2)and/or(3)as they apply to your entity. (More than one may
apply.)
This funded entity has not been awarded more than$1 million cumulatively from all programs administered by the U.S.
Department of Justice over an 18-month period that includes the above grant duration period, and
(1) is an educational,medical or non-profit institution or an Indian Tribe; and/or
_(2) has less than 50 employees; and/or
_(3) was awarded through this grant from the Colorado Division of Criminal Justice less than$25,000 in
federal U.S. Department of Justice funds.
Therefore, I hereby certify that this funded entity is not required to maintain an EEOP,pursuant to 28 CFR 42.301, et
seq.
(CONTINUED ON THE REVERSE SIDE) 2001-2446
Colorado Division of Crimi al Justice Page 1 of 2 (Rev.5rsv 1.�
CERTIFICATION OF COMPLIANCE WITH REGULATIONS, OFFICE FOR CIVIL RIGHTS, OFFICE OF
JUSTICE PROGRAMS (Continued)
II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: (Continued)
O CERTIFICATION "B" (EEOP MUST BE ON FILE)
This funded entity, as a for-profit entity or a state or local government having 50 or more employees,was awarded,
through this grant from the Colorado Division of Criminal Justice,more than$25,000,but less than$500,000 in federal
U.S. Department of Justice funds. Also, it has not been awarded more than$1 million cumulatively from all programs
administered by the U.S. Department of Justice over an 18-month period that includes the above grant duration period.
Therefore, I hereby certify that the funded entity has formulated an Equal Employment Opportunity Plan in accordance
with 28 CFR 42.301, et seg., subpart E,that it has been signed into effect by the proper authority and disseminated to all
employees, and that it is on file for review or audit by officials of the Division of Criminal Justice or the Office for
Civil Rights, Office of Justice Programs as required by relevant laws and regulations.
O CERTIFICATION "Cl" (EEOP MUST BE SUBMITTED) This funded entity, as a for-profit Lnlity or a state or
local government having 50 or more employees, was awarded,through this grant from the Colorado Division of
Criminal Justice,more than$500,000 in federal U.S. Department of Justice funds,but, it has not been awarded more
than$1 million cumulatively from all programs administered by the U.S. Department of Justice over an 18-month
period that includes the above grant duration period.
Therefore, I hereby certify that the funded entity will submit, within 45 days of the award, an EEOP or an EEOP Short
Form,that will include a section specifically analyzing the subgrantee(implementing) agency.
O CERTIFICATION "C2" (EEOP MUST BE SUBMITTED) This funded entity,having 50 or more employees,has
been awarded more than$1 million cumulatively from all programs administered by the U.S. Department of Justice,
including this subgrant from the Div. of Criminal Justice, over an 18-month period that includes the above grant
duration period.
Therefore, I hereby certify that the funded entity will submit, within 45 days of the award, an EEOP or an EEOP Short
Form,that will include a section specifically analyzing the subgrantee (implementing) agency. (If you have already
submitted an EEOP applicable to this time period, send a copy of the letter received from the Office for Civil Rights
showing that your EEOP is acceptable.)
As the Authorized Official for the above Subgrantee,I certify,by my signature below,that I have read and am fully cognizant of
our duties and responsibilities under this Certification.
27 flit/ 08/29/2001
[Authorized Offi ial's signature] [Date]
M. J. Celle Chair, Weld County Board of Commissioners
[Typed Name] [Title]
* * * * * * * * * *
This original signed form must be returned to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO
80215, within 45 days of the grant award beginning date. You must also forward a signed copy to the person you identified
under "I"on page 1. DCJ will forward a copy to the Office for Civil Rights, Office of Justice Programs, US. Department of
Justice.
Colorado Division of C,9nmal Justice Page 2 of 2 ota.si99)awMM.at
;ER 111-/IED ASSURANCES AND SPECIAL PROVISIONS (C_QNTINUEII):--
g Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of
a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
h. Except for transactions authorized under paragraph d above, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is suspended,debarred,ineligible,
or voluntarily excluded from participation in this transaction,in addition to other remedies available to the
Federal Government,the department or agency with which this transaction originated may pursue available
remedies,including suspension and/or debarment.
2) Where the prospective subgrantee is unable to certify to any of the statements in this certification, the
prospective subgrantee shall attach an explanation to this application.
I. Certification Regarding Lobbying(S'ubgrantees receiving$100,000 or more) The prospective subgrantee certifies,
by submission of this proposal,that
1) No federal funds received through this subgrant will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a member of Congress in connection with the making of any federal grant,the entering into
of any cooperative agreement, and the extension, continuation,renewal, amendment, or modification of any
federal grant or cooperative agreement;
2) If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a member of Congress in connection with this subgrant,the prospective subgrantee shall
cuniplete and submit Standard Form-LLL, `Disclosure of Lobbying Activities_"
J. Right of Privacy for Recipients of Services and Sharing of Information.
The prospective subgrantee certifies,by submission of this proposal,that
1) Pursuant to Section 223(a)(18) of the JJDP Act, procedures have been established to ensure that this
program will not disclose program records containing the identity of individual juveniles. Exceptions to this
requirement are authorization by law; consent of either the juvenile or his/her legal authorized
representative; or justification that otherwise the functions of this title cannot be performed. Under no
circumstances may public project reports or findings contain names of actual juvenile service recipients.
2) Necessary information will be shared appropriately among schools,law enforcement, courts and juvenile-
serving agencies pursuant to the Family.Educational Rights and Privacy Act(FERPA) (20 U.S.C. §1232g),
as amended lay-die Improving America's Schools Act of 1994(IASA). FERPA allows schools to play a vital
role in a community's efforts to identify children who are at risk of delinquency and provide services prior
to a child's becoming involved in the juvenile justice system.
3) Necessary information will be shared in accordance with the "Children's Code Records and Information
Act," 19-1-301 et seq., Colorado Revised Statutes (1996),to balance the best interests of children and the
privacy interests of children and their families with the need to share information among service agencies
and the need to protect the public safety.
K. Other Federal and State Requirements
1) The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the
interpretation, execution and enforcement of this subgrant. Any provision of this subgrant whether or not
incorporated herein by refeieuce which provides for arbitration by any extiayndicial body or person or which
is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing
contained in any provision incorporated herein by reference which purports to negate this or any other special
provision or condition in whole or in part shall be valid or enforceable or available in any action at law whether
by way of complaint, defense, or otherwise. Any provision rendered null and void by the opeiation of this
provision will not invalidate the remainder of this subgrant to the extent that the subgrant is capable of
execution.
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ERTTFIED ASSURANCES AND SPECIAL PROVISIONS (CONTINUED):
2) Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds
for that purpose being appropriated,budgeted, and otherwise made available.
3) Any subgrant award is subject to and contingent upon the continuing availability of federal funds for the
purposes hereof.
4) Either party may terminate the subgrant with thirty days written notice of intent to cancel or terminate. The
subgrant may be terminated if the services are not satisfactorily performed by the subgrantee or if it is in the
best interest of the state of Colorado to terminate the subgrant, If the subgrant
subgrantee or the state,the subgrantee shall bepaid the necessary is termdt hd u hither the
and allowable costs incurred-through,the date
oftermination,but not exceeding a prorated amount based on the number of days of project operation prior to
the date of termination. Any equipment purchased under this subgrant would revert, at the option of the
Division of Criminal Justice,to the Division of Criminal Justice upon termination of the subgrant.
5) The subgrant may be suspended ortenninated at any time by the Division of Criminal Justice if the subgrantee
fails to comply with the previsions of the JJDP Act, 1974,as amended, or any of the Certified Assurances and
Special Provisions.
6) Any inconsistency or conflict in this subgxarrt shall be resolved by giving precedence in the following order.
(a)Certified Assurances and Special Provisions; (b) Statement of Grant Award, and(c)Subgra.nt Application.
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