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Home My WebLink About20013499.tiff BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: TRANSFERS BUDGET UNIT TITLE AND NUMBER: Health Department Transfer-- 1000-56160 DEPARTMENT DESCRIPTION: General Fund contribution to Health Department operations. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 1,539,079 1,666,689 1,787,790 1,802,790 Capital 0 0 0 0 Gross County Cost $ 1,539,079 $ 1,666,689 $ 1,787,790 $ 1,802,790 Revenue 0 0 0 0 Net County Cost $ 1,539,079 $ 1,666,689 $ 1,787,790 $ 1,802,790 Budget Positions -- -- -- -- SUMMARY OF CHANGES: See Health Fund for details. OBJECTIVES: See Health Fund for details. WORKLOAD MEASURES: See Health Fund. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Board increased the subsidy by $15,000 to fund Suicide Education and Support Services. See Health Fund for details. 200 2001-3499 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Economic Development-- 1000-60200 DEPARTMENT DESCRIPTION: General Fund Department used to fund the county's economic development program through the Economic Development Action Partnership (EDAP), a public/private non-profit organization. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY:: NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 103,833 100,000 100,000 Fixed Charges 299,728 0 0 0 Capital 0 0 0 0 Gross County Cost $ 299,728 $ 103,833 $ 100,000 $ 100,000 Revenue 195,895 0 0 0 Net County Cost $ 103,833 $ 103,833 $ 100,000 $ 100,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: EDAP is requesting a reduction of$3,833 from last year's funding level. The reduction is due to EDAP getting more private donations. EDAP's goal is to be funded half by the public sector and half by the private sector. Great strides have been made towards this goal in the last year. OBJECTIVES: 1) Develop strategies to maintain the existing economic base and promote continued economic vitality to the county; 2)Assist existing businesses in their expansion efforts; 3)Work to retain existing businesses in the county; 4)Support state and regional efforts to attract businesses to Northern Colorado. 201 ECONOMIC DEVELOPMENT (CONTINUED) 1000-60200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) .5769 .5769 .5555 Effectiveness Measures (desired results) Jobs created 1,300 1,350 1,250 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval since economic development and job creation are high priorities for the county to diversify the local economy. Job creation is especially important to the success of the welfare reform efforts in Weld County. BOARD ACTION: No change. 202 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Building Rents -- 1000-60300 DEPARTMENT DESCRIPTION: General Fund Department used to fund lease/purchase contracts from Correctional Facility and the Administrative Building for building rents. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY ` CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 290,000 298,920 555,000 555,000 Interest 431,131 442,753 412,693 412,693 Gross County Cost $ 721,131 $ 741,673 $ 967,693 $ 967,693 Revenue 0 0 0 0 Net County Cost $ 721,131 $ 741,673 $ 967,693 $ 967,693 Budget Positions -- — — -- SUMMARY OF CHANGES: Budget reflects the following county lease purchase contracts: RENT INTEREST TOTAL Administration Building $ 495,000 $ 32,670 $ 527,670 Correctional Facility 60,000 380,023 440,023 Total $ 555,000 $ 412,693 $ 967,693 FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Budget reflects the final payment for the Administration Building. BOARD ACTION: No change. 203 LEASE-PURCHASE AGREEMENTS The following supplemental data regarding lease-purchase agreements involving real property is required under Section 29-1-104(2)(d), CRS, 1973: A. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements involving real property Correctional Facility $ 440,023 Administration $ 527,670 $ 967,693 B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms Correctional Facility $7,210,000 Administration $ 495,000 $7,705,000 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property $ -O- D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire terms of such agreements, including all optional renewal $ -0- 204 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Non-Departmental -- 1000-90100 DEPARTMENT DESCRIPTION: Central budget unit containing county-wide costs that are not allocated to program budgets, e.g. training, audit fees, etc. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 117,023 23,000 23,000 23,000 Purchased Services 214,723 201,100 260,500 235,500 Fixed Charges 49,420 18,390 50,000 50,000 Capital 0 0 Gross County Cost $ 381,166 $ 242,490 $ 333,500 $ 308,500 Revenue 29,959,654 30,514,079 32,762,500 32,937,352 Net County Cost $ -29,578,488 $ -30,271,589 $ -32,429,000 $ -32,628,852 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Supply line items are unchanged. Services in the recommended budget have increased $32,400. The increases are primarily in audit fees,which reflect the audit contract costs for 2002, and professional services, which is up $19,500 based upon recent expenditure patterns. Unfunded mid-year items are charged to this line item each year for special projects and studies, like the incubator feasibility study, and drainage studies, in 2001. A similar line item is the Miscellaneous line item that is charged for other unbudgeted mid-year requests, such as Progressive 15,and airport over runs. In recent years there have been more unexpected items that are deemed worthwhile by the Board;therefore, it is prudent budget planning to include more resources in these line items. If the money is not spent, it will go into the carry-over fund balance the next year. Included in the requested amount for this budget is an additional $27,000 for outside agencies. The Greeley Convention and Visitor's Bureau has requested an increase of$2,000 for a total of$5,000; however,only$3,000 is included in the recommended budget. The Island Grove Regional Treatment Center has requested $25,000 for 2002. The recommended budget includes $7,500 for Radio Reading Service and $8,000 for Outreach United Resources (OUR), located in Longmont and serving Southwest Weld residents. Revenues total$32,762,500. Property taxes are budgeted at$29,036,606. Severance taxes are up$5,000, indirect costs revenues are up$140,076,oil and gas leases are up$20,000,and cable franchise fees are up$5,000. Interest revenue is up$100,000. Other revenues are stable or only slightly changed. 205 NON-DEPARTMENTAL (CONTINUED) 1000-90100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) $2.118 $1.3472 $1.714 Non-Departmental Summary Total Non-Departmental $381,166 $242,490 $308,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the base budget as discussed in the above Summary of Changes Section. Funding of $25,000 for the Island Grove Regional Treatment Center(IGRTC) is a policy issue for the Board. In the past,the county has provided an in-kind match in the form of the building, donated land, water, and Internet connections via the county's network. The county donated additional land in 2001 for the IGRTC's expansion project. IGRTC has requested a cash match each of the last three years, which has been denied by past Boards. The funding structure for the program has changed in recent years to more of a managed care concept,which impacts the way the program is funded, compared to the past when a local match was a clear component of the funding structure. The program does serve Weld County residents and complements the criminal justice system. Larimer County contributes cash to the program. The IGRTC program received $242,837 in 2000, and $207,620 in 2001 from Weld County Social Services program contracts. Policy issue. Greeley Convention and Visitor's Bureau is requesting an additional $2,000, for a total of$5,000 for tourism promotional activities. Only $3,000 is included in the recommended budget. Expansion of the service in this area is a policy issue for the Board. Other outside agencies funded in the recommended budget include Radio Reading Services for $7,500, for services to the visually impaired, and Outreach United Resources (OUR) for $8,000. OUR is located in Longmont and serves Southwest Weld residents. The agreement the Board made last year was to fund this agency until Social Services has an office in Southwest Weld, and has a year's experience to see if the service requests going to OUR shift over to Social Services at the Southwest Weld Administration Building. If the shift occurs then funding would stop after 2002. BOARD ACTION: On the revenue side, property tax revenues were increased $175,000 due to a reduced requirement from Social Services due to additional IV-E funding from the State allocation. The Board approved an additional $2,000 in funding for the Greeley Convention and Visitor's Bureau to help market the new Community Building at Island Grove Park. The request for $25,000 from the IGRTC was denied. All other items were approved as recommended, including funding of $8,000 for OUR for one more year, and $7,500 for the Radio Reading Service. No other changes. 206 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EXTENSION DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Extension -- 1000-96100 DEPARTMENT DESCRIPTION: Provide adults and 4-H youth with unbiased, research-based education for agricultural, environmental and consumer issues. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY , NEXT FY NEXT FY Personnel Services $ 257,777 $ 273,683 $ 276,383 $ 288,937 Supplies 7,442 9,350 9,350 9,350 Purchased Services 59,798 55,101 55,101 55,101 Fixed Charges 648 0 0 0 Capital 0 0 0 0 Gross County Cost $ 325,665 $ 338,134 $ 340,834 $ 353,388 Revenue 28,801 35,358 36,813 36,813 Net County Cost $ 296,864 $ 302,776 $ 304,021 $ 316,575 Budget Positions 12.25 12.25 12.25 12.25 SUMMARY OF CHANGES: The only change to the expenditure budget is that the Colorado State University Memorandum of Understanding for the county portion of the salary for six agents increased salaries by $2,700. Revenues from the EFNEP program has increased $1,455 for salary and benefit increases for the grant in 2002. All other items remain the same. Final budget adjustments include an increase in salaries of$12,554. OBJECTIVES: 1) Provide information and education, as well as encourage the application of Colorado State University research-based knowledge in response to local, state, and national issues affecting individuals, youth, families, agricultural enterprises and communities. 207 EXTENSION (CONTINUED) 1000-96100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of contacts 68,729 70,103 70,103 4-H enrollment 1,143 1,200 1,200 Number of pubic meetings 459 468 468 Number of clients with increased knowledge at public meetings 29,106 29,688 29,688 Efficiency Measures FTE's per 10,000/capita .68 .68 .68 Per capita cost (county support) 1.65 1.68 1.76 Effectiveness Measures (desired results) Contacts per 10,000 capita 4,659 4,752 4,752 4-H enrollment per 10,000 capita 81 86 86 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 208 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EXTENSION SERVICE BUDGET UNIT TITLE AND NUMBER: County Fair-- 1000-96200 DEPARTMENT DESCRIPTION: To organize, plan, and administer the annual county fair. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 3,345 $ 6,051 $ 6,051 $ 6,051 Supplies 2,659 0 0 0 Purchased Services 59,051 46,610 46,610 46,610 Fixed Charges 598 0 0 0 Capital 0 0 0 0 Gross County Cost $ 65,653 $ 52,661 $ 52,661 $ 52,661 Revenue 29,641 14,000 14,000 14,000 Net County Cost $ 36,012 $ 38,661 $ 38,661 $ 38,661 Budget Positions 0.3 0.3 0.3 0.3 SUMMARY OF CHANGES: Base budget has no change. In the capital budget additional small livestock pens are being requested for expanding the fair to the New Community Building, which will let 4-H members show more projects. OBJECTIVES: 1)Exhibit of educational work and skills learned by youth;2)Recognition of youth and leaders for work and skills learned and shared; 3) Provide an opportunity for all county youth and adults to exhibit, learn and develop community spirit and pride. 209 COUNTY FAIR (CONTINUED) 1000-96200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Exhibits registered 1,200 1,250 1,325 Exhibitors registered 5,000 5,100 5,250 Efficiency Measures Per capita cost (county support) .2148 .2148 .2148 Effectiveness Measures (desired results) Number of people attending 10,000 11,000 12,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Funds for the additional pens are included in the capital equipment budget ($10,000). BOARD ACTION: No change. 210 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Veteran's Office -- 1000-96400 DEPARTMENT DESCRIPTION: Provides all types of services to Veterans of Weld County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY ' NEXT,FY Personnel Services $ 45,005 $ 46,177 $ 46,177 $ 49,548 Supplies 136 300 200 200 Purchased Services 4,731 6,988 7,088 7,088 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 49,872 $ 53,465 $ 53,465 $ 56,836 Revenue 2,400 2,400 2,400 2,400 Net County Cost $ 47,472 $ 51,065 $ 51,065 $ 54,436 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Total budget remains the same, but service and supply accounts have been reallocated to reflect expenditure patterns. Final budget adjustments include an increase in salaries of$3,371. OBJECTIVES: 1)To provide referral and processing services to veterans;2)To provide outreach to organizations and communities regarding veterans' benefits and rights; and 3) To maintain a strong liaison with Colorado Department of Veterans' Affairs and the Veterans' Administration. 211 VETERAN'S OFFICE (CONTINUED) 1000-96400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Active files 675 675 675 Office Visits 2,820 3,000 3,000 Efficiency Measures FTE's per 10,000/capita .0555 .0555 .0555 Per capita cost (county support) .2637 .2837 .3024 Effectiveness Measures (desired results) Process applications for VA compensation/ 100% 100% 100% by established Provide, in person information to groups 5 100% 100% 100% times per year FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 212 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Island Grove Building -- 1000-96500 DEPARTMENT DESCRIPTION: Maintenance for the Island Grove Park Community Building. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 100,000 $ 75,000 $ 75,000 Supplies 0 0 0 0 Purchased Services 1,500,000 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,500,000 $ 100,000 $ 75,000 $ 75,000 Revenue 0 0 0 0 Net County Cost $ 1,500,000 $ 100,000 $ 75,000 $ 75,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The total operating budget for the building is $233,848 for 2002. Revenue is estimated to be $110,000 from the rental of the building for a net cost of$123,848. Per the MOU with the City of Greeley the net costs of the building will be split equally between the city and county or $61,924 each for 2002. Since all users must pay the rental fees another $13,076 is budgeted for rental fees for county sponsored functions, such as the County Fair. The Fair's rental fee for the 2001 Fair was $5,200. After a history of county sponsored rental fees is established the rental fees will be budgeted in the using departments. It is also hoped that the city and county subsidy of the building will end within five years, once full utilization is established for the building. OBJECTIVES: Provide additional building space for Island Grove Park activities. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 213 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL FUND CONTINGENCY BUDGET UNIT TITLE AND NUMBER: Contingency -- 1000-99999 DEPARTMENT DESCRIPTION: Funds to cover reasonably unforeseen expenditures. In those proposed budget, this includes appropriations for points of issue. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Service $ 0 $ 0 $ 1,350,451 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 1,350,451 $ 0 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 1,350,451 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget reflects a four percent salary adjustment with rate changes for insurance. Health insurance has a 35 percent increase in rates, but life insurance and disability insurance costs remain the same for 2002. Health insurance is budgeted on the high- end of the provider's estimate. Hopefully, the rate increase falls in the 15 - 20 percent range. Final rates will be available in October. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: The Board approved the proposed four percent salary adjustment for 2002. Also,due to the health insurance costs being lower than expected (a 12.7 percent increase versus a 35 percent increase) the Board approved a four-tier health insurance premium plan, and a county contribution of$130.00 per month for dependent health coverage after an employee has had continuous dependent coverage for one year. 214 PUBLIC WORKS ■ FUND i.,, 4, ic '..e'' ,', 1.'_,,'.:',.:''.:”' 1'4'f' hLY v - :-. ........................................................................................................... TOTAL: $23,365,276 (2001. $17,264,847) Property Taxes 21 .4% $5,011 ,530 Fund Balance 17.1 % Miscellaneous 2.2% $4,000,000 $523,746 N r t.,-, m h Licenses/Permits 0.6% $150,000 Other s 19.3% $4Taxe,500,000 Federal/State 4.4% Highway Users Fee 34.9% $1 ,030,000 $8,150,000 evenue ge 8 0 0 O o O O cn o O . EA $10,000,000 g k 0 O 1 0 $8,000,000 :2-4. °_v - O O N -_____ . _- - o coo 2002 cu in o co O2001 $6,000,000 N a c m a EH 0 r $4,000,000 I E4 64 $2,000,000 : ' O [rte $0 / . . Highway Users Fee Licenses/Permits Other Taxes Hwy Users Bridge Property Taxes Fund Balance Federal/State Miscellaneous Type of Revenue PUBLIC WORKS 2002 Expenditures Expenditure Changes TOTAL: $20,215,276 (2001 $17,264,847) 75x,457 10 $6aoo 000 Municipalities Public Works $1,201,646 5.9% $7322343 36.2% Motorgrader _ $6,000,000 $2,955,409 14.6% I 02002 $3,063,,33 52,451,814 Oi 2001 $4,000.000 052$s »F sza A, - - - - 'It _ Adminsiration $z,3r4 $713,429 3.5% 5945,798 Bridge Construction $2,374,217 11.7% ;1 n .b Eis Trucking $2.000 000 P' Maintenance Support $2,933,572 14.5%Iv $1,489,052 7.4% Mining '.. II .,. ...- '; _ $1225608 6.1 V so Pubs Wa,ks Budge Conslruoton Maintenance Support Mlning Municpalllies Motoryrzder Tracking Adminotration All Funds Expenditures Ten Year Trend Public Works Expenditures and Local Taxes so / Public Works 40 �a.ea 30 : DPublic Works 20 10 0 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 TEN YEAR TREND Cumulative Percent Increase: Public Works 60 50 40 - N °0 3 - — 0 El Taxes tri ®Public Works — 20 "tie- 10 L- ., 4e 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 PUBLIC WORKS FUND SUMMARY The Public Works Fund records all costs related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. The Public Works budget got a badly needed infusion of added resources due to the County Council allowing the county budget to exceed the five percent Weld County Home Rule Charter by $2,675,472,which corresponds to the TABOR tax limitation. The added resources will be used to enhance gravel roads and dust abatement at a cost of $535,950. $1,487,212 will be put into contract services to enhance paved roads by accelerating the capital improvement plan, and developing roads that are part of the strategic road plan. Due to the fifty percent shareback provision of property taxes with municipalities, an additional $652,310 will be granted to municipalities in the county. A fund balance of$850,000 is included in the total available resources in addition to the revenue shown in the budget. The bulk of the fund balance comes from the$600,000 carried forward from the Energy Impact Grant for WCR 49 in 2001. Property tax is set at $5,011,530, including the $2,675,472 added due to the County Council's action. Specific ownership tax is estimated to be $4,500,000, up $500,000. HUTF is up $250,000 at $8,150,000. Grant revenue anticipated is $600,000 from an Energy Impact grant for the final phase of WCR 49 improvements. Other revenues include $77,000 from reimbursements for the Martin Subdivision, $58,000 from the Windsor area transportation impact fees, and $385,746 for maintenance of landfill roads. Other revenues are stable with little change. The resources for 2002 are up$4,761,129,with local resources at$20,215,276,of which$850,000 is from fund balance. Municipal share back is funded at $1,201,646. Salary increases are set at four percent, plus increases to cover the increase in health insurance costs. Road Construction Supplies were increased$546,669 to pay for the increased cost of asphalt and emulsion for paving and patching projects. Purchased Services increased because of the following: Contract Payments increased $2,414,865 in support of the capital improvement projects for 2002; Other Professional Services increased $15,000 for environmental studies in support of the capital improvement projects; and Fixed Charges decreased $2,410,700 since there are no federal or state bridge grants in 2002. With the additional funding approved by County Council, gravel roads will be improved in several ways. Two additional grader districts will be added, bringing the total number of districts to 32 at a cost of$145,500 per year. Overtime of$51,250 will be added to allow grader operators to work when weather conditions create an opportunity to better work the surfaces of the roads. A program to mix different soil types on the road surface to create soil mixture that is easier to maintain will cost $50,000 per year. Finally, a roving crew of grader operators and water trucks will work on specific gravel roads that need extraordinary maintenance or enhancement at a cost of$289,200 per year. 219 The resources available in 2002 for the various road and bridge projects beside normal in-house maintenance are as follows: Asphalt $2,380,950 Slurry/chip seal $ 860,000 Crack seal $ 90,000 Sand seal $ 50,000 Tree removal $ 100,000 Milling $ 60,000 Dust control $ 20,000 Stabilization $ 50,000 Bridge maintenance $ 200,000 Utility relocations $ 100,000 Drainage $ 50,000 Concrete $ 100,000 Contract construction $1,742,011 The 2002 Public Works Plan is presented at the end of this Section with specific projects. 220 CONCERNING LOCAL ACCOUNTABILITY FOR MONEY USED FOR HIGHWAY PURPOSES In accordance with Section 29-1-110, CRS, 1973, at a public hearing on the budget, Weld County must discuss the proposed use of its allocation of highway users tax fund monies and the County Public Works Fund and provide an opportunity for any elector to be heard on the expenditure of such monies for the current year and for the fiscal year governed by the proposed budget. The proposed use of the 2002 allocation of highway users tax fund monies and county road and bridge fund are as follows: Maintenance of Condition $ 2,955,409 Administration 713,429 Maintenance Support 1,489,052 Truck Hauling 1,556,850 Asphalt 1,435,260 TOTAL $ 8,150,000 221 CONSTRUCTION BIDDING FOR STATE-FUNDED LOCAL PROJECTS In accordance with Sections 29-1-701 through 707, CRS,as amended, cities or counties of 30,000 persons or more are required to bid projects of over$150,000. Local governments are required to bid competitively among private contractors for projects using Highway Users Tax Fund money (state funded projects),and are prohibited from dividing projects into two or more projects to evade provisions of the act. "State-funded public project"means any construction,alteration,repair,demolition,or improvement by any agency of local government of any land, structure, facility, road, highway, bridge, or other public improvement suitable for and intended for use in the promotion of the public health,welfare, or safety and any defined maintenance project which is funded in whole or in part from the highway users tax fund and which may be reasonably expected to exceed one hundred fifty thousand dollars in the aggregate for any fiscal year. "Defined maintenance project" means any project that involves a significant reconstruction, alteration, or improvement of any existing road, highway, bridge, structure,facility, or other public improvement, including but not limited to repairing or seal coating of roads or highways or major internal or external reconstruction or alteration of existing structures. "Defined maintenance project"does not include routine maintenance activities such as snow removal,minor surface repair of roads or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement of floor coverings, or minor reconstruction or alteration of existing structures. Based upon the above definitions, Weld County's Public Works 2002 budget would be allocated as follows by the above categories: TOTAL HUTF STATE LOCAUOTHER Bridge Construction $ 2,374,217 $ 0 $ 2,374,217 Graders 2,955,409 2,955,409 0 Maintenance Support 1,489,052 1,489,052 0 Trucking 2,933,572 1,556,850 1,376,722 Mining 1,225,608 0 1,225,608 Administration 713,429 713,429 0 Municipalities 1,201,646 0 1,201,646 Public Works: Miscellaneous 400,500 0 400,500 Part-time 548,028 0 548,028 Asphalt 2,380,950 1,435,260 945,690 Contract 3,992,865 0 3,992,865 $20,215,276 $ 8,150,000 $12,065,276 Based upon the above allocation Weld County, at a minimum, must competitively bid out asphalt totalling $1,435,260 and truck hauling of$1,556,850. However it is anticipated that, in addition to the minimum required by law,Weld County will bid out an additional$945,690 in asphalt purchases and contracts for overlays,reconstruction and chip and seal of$3,992,865,fora total of$7,930,665 bid projects for 2002. Maintenance of effort requirement was eliminated by the 1994 State Legislature, effective with the 1995 budget; therefore, it is not demonstrated in this budget document. 222 PUBLIC WORKS FUND SUMMARY OF REVENUE 2002 ACCOUNT NUMBER 2001 2002 2002 2002 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2000 90100 4112 CURRENT PROPERTY TAXES 2,224,817.00 2,336,058.00 2,336,058.00 5,011,530.00 2000 90100 4130 SPECIFIC OWNERSHIP TAXES 4,000,000.00 4,500,000.00 4,500,000.00 4,500,000.00 TOTAL TAXES 6,224,817.00 6,836,058.00 6,836,058.00 9,511,530.00 LICENSES&PERMITS 2000 90100 4221 PERMITS 130,000.00 150,000.00 150,000.00 150,000.00 INTERGOVERNMENTAL REVENUE 2000 90100 4312 MINERAL LEASING 40,000.00 50,000.00 50,000.00 50,000.00 2000 90100 4316 GRAZING ACT 40,000.00 30,000.00 30,000.00 30,000.00 2000 90100 4318 PAYMENT IN LIEU OF TAXES 40,000.00 50,000.00 50,000.00 50,000.00 2000 90100 4334 HIGHWAY USER 7,900,000.00 8,150,000.00 8,150,000.00 8,150,000.00 2000 90100 4338 MOTOR VEHICLE REG 300,000.00 300,000.00 300,000.00 300,000.00 2000 90100 4340 GRANTS 1,928,560.00 600,000.00 600,000.00 600,000.00 TOTAL INTERGOVERNMENTAL REVENUE 10,248,560.00 9,180,000.00 9,180,000.00 9,180,000.00 MISCELLANEOUS 2000 90100 4680 OTHER 310,470.00 137,000.00 137,000.00 522,746.00 N N) 2000 90100 4820 COMPENSATION FOR LOSSES 1,000.00 1,000.00 1,000.00 1,000.00 w TOTAL MISCELLANEOUS 311,470.00 138,000.00 138,000.00 523,746.00 TOTAL PUBLIC WORKS FUND 16,914,847.00 16,304,058.00 16,304,058.00 19,365,276.00 PUBLIC WORKS FUND SUMMARY OF EXPENDITURES 2002 ACCOUNT# 2001 2002 2002 2002 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2000 30100 ADMINISTRATION 571,867.00 607,369.00 607,369.00 713,429.00 2000 32100 TRUCKING 3,083,123.00 2,847,114.00 2,847,114.00 2,933,572.00 2000 32200 M0TORGRADER 2,451,814.00 2,486,745.00 2,486,745.00 2,955,409.00 2000 32300 BRIDGE 1,699,427.00 2,258,288.00 2,258,288.00 2,374,217.00 2000 32400 MAINTENANCE SUPPORT 1,214,765.00 1,464,691.00 1,464,691.00 1,489,052.00 2000 32500 OTHER PUBLIC WORKS 6,752,457.00 5,580,780.00 5,580,780.00 7,322,343.00 2000 32600 MINING 945,798.00 1,195,387.00 1,195,387.00 1,225,608.00 2000 56200 CITIES AND TOWNS 545,596.00 545,596.00 545,596.00 1,201,646.00 2000 99999 SALARY CONTINGENCY 0.00 168,088.00 168,088.00 0.00 TOTAL PUBLIC WORKS FUND 17,264,847.00 17,154,058.00 17,154,058.00 20,215,276.00 NJ Ni F BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Non-Departmental Revenue -- 2000-90100 DEPARTMENT DESCRIPTION: Revenue generated by Public Works Fund. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services -4,023 0 0 0 Capital 0 0 0 0 Gross County Cost $ -4,023 $ 0 $ 0 $ 0 Revenue 16,122,766 16,914,847 13,968,000 14,353,746 Net County Cost $ -16,126,789 $ -16,914,847 $ -13,968,000 $ -14,353,746 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Afund balance of$850,000 is included in the total available resources in addition to the revenue shown in the budget. The bulk of the fund balance comes from the $600,000 carried forward from the Energy Impact Grant for WCR 49 in 2001. Property tax is set at $5,011,530. Specific ownership tax is estimated to be $4,500,000 up $500,000. HUTF is up $250,000 at $8,150,000. Grant revenue anticipated is $600,000 from Energy Impact for the final phase of WCR 49 improvements. Other revenues include $77,000 from reimbursements for the Martin Subdivision, $58,000 from the Windsor area transportation impact fees,and$385,746 from maintenance of landfill roads. Other revenues are stable with little change. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. A policy issue for the Board is the fact the revenue anticipates approval of the Energy Impact Grant for$600,000 for the last phase of WCR 49 improvements.This$600,000 plus the carry over of$600,000 from 2001 is a spike in resources of $1,200,000 for 2002. Projects have been planned accordingly. The problem with this approach is that in 2003, if no grants are received there will be a drop of $1,200,000 in resources and corresponding projects. The option is to not anticipate the$600,000, and if the grant is received use it in 2003 to flatten the spending pattern and projects. Without the $600,000 there is still a 14.7 percent increase in local resources for the Other Public Works budget for 2002. With the $600,000 there is a 28.5 percent increase. Policy issue. BOARD ACTION: Final budget includes the addition of$2,675,472 in property taxes granted by the County Council, and $385,746 from the Solid Waste Fund for landfill road maintenance. The Energy Impact Grant for Weld County Road 49 for$600,000 was funded by the State of Colorado on October 19, 2001, so it was left in the 2002 Budget. 225 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Administration -- 2000-30100 DEPARTMENT DESCRIPTION: Directs the activities of Public Works as necessary;coordinates complaints; and maintains cost accounting records on projects. ACTUAL BUDGETED REQUESTED FINAL RESOURCES I LAST FY CURRENT FYI NEXT FY NEXT IFY Personnel Services $ 349,158 $ 411,088 $ 411,088 $ 517,148 Supplies 45,641 18,700 57,800 57,800 Purchased Services 179,999 141,579 137,981 137,981 Fixed Charges 0 500 500 500 Contra Expense -1,275 0 0 0 Capital 16,312 0 0 0 Gross County Cost $ 589,835 $ 571,867 $ 607,369 $ 713,429 Revenue 500 0 0 0 Net County Cost $ 589,335 $ 571,867 $ 607,369 $ 713,429 Budget Positions 7 7 7 8 SUMMARY OF CHANGES: Supplies increased due to the following: Computer Software and Attachments increased $39,100 for costs associated with the replacement of the present Work Management System with a new Cost Accounting system as approved by the Governance Board. The increase also includes upgrading current software for all divisions of Public Works. Purchased Services decreased because of the following: Medical Services increased $2,300 due to turnover and forecasted employee retirement. Repair and Maintenance Buildings decreased $10,000 because Building and Grounds no longer charges a monthly fee for routine maintenance at the Public Works Service Center. Projected Repair and Maintenance Vehicle expenses increased $2,102 per calculations by the Accounting Department based on historical usage and inflation. Travel and Meetings was increased $2,000 to focus on safety awareness training, supervisory training, and operational procedures training. Final budget adjustments include a decrease in salaries of$21,147. OBJECTIVES: 1) Keep the general public satisfied regarding the condition of the roadways and the efficiency of the operations; 2)Try to find solutions to any problems that may arise within the Public Works Department; 3) Provide professional, accurate, efficient and responsive information to the Board of County Commissioners, citizens and departments of Weld County. 226 PUBLIC WORKS - ADMINISTRATION (CONTINUED) 2000-30100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Not Applicable - This division serves as support to all other divisions Efficiency Measures FTE's per 10,000/capita .39 .39 .39 Per capita cost (county support) $3.27 $3.17 $3.26 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: $64,459 was added to the budget for computer software and hardware purchases in 2002. With the County Council's approval of the excess mill levy, a project manager position (Civil Engineer) was added to this budget, at a cost of$62,748. 227 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Trucking --2000-32100 DEPARTMENT DESCRIPTION: Conducts snow removal operations and provides loading and transportation of materials and equipment to all job sites, gravel roads, aggregate pits, stockpile sites, and capital improvement projects with 14 assigned truck tractors and trailers,4 loaders, and 6 dump trucks. Frequently transport equipment and supplies for other departments such as Sheriff and Health Services. Responsible for organizing and supervising the County Community Service Work program. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 609,636 $ 615,108 $ 615,108 $ 651,566 Supplies 11,198 8,000 11,000 11,000 Purchased Services 1,881,551 2,458,015 2,219,006 2,269,006 Fixed Charges 0 2,000 2,000 2,000 Contra Expense -462 0 0 0 Capital 0 0 0 0 Gross County Cost $ 2,501,923 $ 3,083,123 $ 2,847,114 $ 2,933,572 Revenue 1,517 0 0 0 Net County Cost $ 2,500,406 $ 3,083,123 $ 2,847,114 $ 2,933,572 Budget Positions 14 14 14 14 SUMMARY OF CHANGES: Other Operating Supplies increased by $3,000 based on historical usage. Purchased Services decreased due to the following: Utilities increased $835 because of actual cleaning/maintenance costs for three port-o-lets. Projected Repair and Maintenance Vehicle expenses decreased$239,844 per calculations by the Accounting Department based on historical usage and inflation. The department has requested an upgrade of a Service Worker III (Grade 25) to Foreman (Grade 38) for a cost of $11,387. Final budget adjustments include an increase in salaries of$36,458. OBJECTIVES: 1) Haul all gravel material needed for the gravel plan and capital improvement projects. This consists of maintaining good, sound roads for the general public, upgrade of roads for gravel, hauling all asphalt material for overlay and major patch work, and clearing of roads of snow in the winter. 228 PUBLIC WORKS TRUCKING (CONTINUED) 2000-32100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Tons of Asphalt Hauled 80,055 101,243 103,500 Tons of Gravel Material Hauled 755,000 750,000 850,000 Miles of Road Graveled 440 440 520 Efficiency Measures FTE's per 10,000/capita .778 .778 .778 Per capita cost (county support) $13.89 $17.13 $16.02 Effectiveness Measures (per work plan) Tons of Asphalt Hauled 100% 100% 100% Tons of Gravel Material Hauled 100% 100% 100% Miles of Road Graveled 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of all items, except the upgrade of the Service Worker Ill to Foreman ($11,387). Span of control of 13 for a trucking operation with radio communication has worked for years and does not seem to be an unreasonable structure. Policy issue that needs to be decided with an overview of the management structure and philosophy in the department with the addition of several supervisory positions in the 2002 budget request. Funding would have to come out of the contract services line-item in Other Public Works. BOARD ACTION: With the approval by the County Council of the excess mill levy, $50,000 was added to contract trucking to provide for the hauling of materials to mix the road base of gravel roads for easier maintenance. The Board did not approve the upgrade of the Service Worker Ill to Foreman. 229 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Motor Grader-- 2000-32200 DEPARTMENT DESCRIPTION: Fleet of 38 motor graders, 30 grader zones,21 grader stations, seven pickups,and two mowing tractors responsible for the upkeep of gravel roads in Weld County (approximately 2,500 miles). ACTUAL BUDGETED :' REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,343,780 $ 1,442,339 $ 1,442,339 $ 1,702,003 Supplies 77,985 200,255 200,100 200,100 Purchased Services 832,538 625,220 624,306 833,306 Fixed Charges 180,927 184,000 220,000 220,000 Contra Expense -1,149 0 0 0 Gross County Cost $ 2,434,081 $ 2,451,814 $ 2,486,745 $ 2,955,409 Revenue 1,833 0 0 0 Net County Cost $ 2,432,248 $ 2,451,814 $ 2,486,745 $ 2,955,409 Budget Positions 35 35 36 39 SUMMARY OF CHANGES: Supplies decreased $155 based on historical usage. Purchased Services decreased a total of$914 based on the following: Utilities decreased $5,000 because we no longer have to pay for two port-o-lets. Two new grader sheds are being replaced so the utility costs should decrease with these new buildings. No money was budgeted into Repair and Maintenance Buildings because Buildings and Grounds does not charge a monthly fee for maintenance at Public Works facilities; therefore, this line item was reduced $6,000. Projected Repair and Maintenance Vehicle expenses increased $12,086 per calculations by the Accounting Department based on historical usage and inflation. Repair and Maintenance Other decreased $2,000 based on historical usage. Fixed Charges increased a total of $36,000 based on the following: Land and Building Rental increased $1,000 per the contracted agreement with Union Pacific Railroad for the lease of the Lucerne grader shed. Machinery and Equipment Rental increased $35,000 based on the projected 2002 lease rate of $1500 each per month and the addition of one motor grader to the lease contract to reduce the IGA expense of replacement. An additional Foreman position is requested for this department, but not included in the recommended budget ($50,523). See discussion under recommendations. Final budget adjustments include an increase in salaries of$57,415. 230 MOTOR GRADER (CONTINUED) 2000-32200 OBJECTIVES: Maintain 2,500 miles of gravel roads, provide support to capital improvement construction projects and inter-government agreements, and conduct snow removal on 800 miles of paved roads as needed. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Snow Removal Lane Miles 1,390 1,406 1,415 Grading Lane Miles 131,171 126,000 120,000 Miles of Upgrade on Aggregate Surfaced Roads 5 8 8 Efficiency Measures FTE's per 10,000/capita 1.94 1.94 1.94 Per capita cost (county support) $13.51 $13.62 $14.13 Effectiveness Measures (per work plan) Snow Removal Lane Miles 100% 100% 100% Grading Lane Miles 100% 100% 100% Miles of Upgrade on Aggregate Surfaced 100% Roads 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of all items, except the additional Foreman position ($50,523). The addition of a Foreman in the Grader Division is a policy issue that needs to be decided with an overview of the management structure and philosophy in the department with the addition of several supervisory positions in the 2002 budget request. Funding would have to come out of the contract services line-item in Other Public Works. See Motor Pool IGA budget for discussion on policy issue of adding another leased motor grader at a cost of$18,000 in 2002 to reduce IGA expense of equipment replacements. Policy issue. 231 MOTOR GRADER (CONTINUED) 2000-32200 BOARD ACTION: With the County Council's approval of the excess mill levy for 2002, the following was added to this budget: 1. For more flexibility of hours to match road work with weather, $51,250 was added to overtime. 2. For reconstruction of gravel roads two Service Worker II positions were added for grader operators ($75,500) in this budget and three seasonal workers ($74,700) in Other Public Works. Equipment maintenance was increased $119,000, plus $20,000 in utilities for water to put on the roads. 3. Two additional grader districts were added at a cost of$75,500 for two Service Worker II positions, and $70,000 for equipment maintenance. Equipment costs for the above include four graders ($610,000) and three tractor/tankers ($270,000) totaling $880,000 are budgeted in the Motor Pool Equipment budget. The Board did not approve the additional Foreman position. No other changes. 232 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Bridge Construction -- 2000-32300 DEPARTMENT DESCRIPTION: Maintains approximately 1,400 bridges in the county. Replaces approximately 7-9 new bridges each year. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 917,123 $ 831,599 $ 831,599 $ 947,528 Supplies 697,374 610,859 616,500 616,500 Purchased Services 603,182 224,969 753,189 753,189 Fixed Charges 47,885 32,000 57,000 57,000 Contra Expense -591 0 0 0 Capital 0 0 0 0 Gross County Cost $ 2,264,973 $ 1,699,427 $ 2,258,288 $ 2,374,217 Revenue 541 0 0 0 Net County Cost $ 2,264,432 $ 1,699,427 $ 2,258,288 $ 2,374,217 Budget Positions 18 18 20 20 SUMMARY OF CHANGES: Supplies increased based on the following: Other Operating Supplies increased $5,641 because of a change in the outerwear policy and BMP items for the Storm water Management Act. Purchased Services increased based on the following: Utilities increased $663 because of the addition of one port-o-let. Projected Repair and Maintenance Vehicle expenses increased $517,557 per calculations from the Accounting Department based on historical usage and inflation. In other Professional Services $10,000 was added to cover costs for environmental studies,404 permits, Preble Mouse studies, etc.,for bridge projects. Fixed charges increased by $25,000 for the lease of one tracked excavator to defer IGA replacement expenses. Two positions were transferred from Maintenance ($75,148) in mid-2001. Final budget adjustments include an increase in salaries of$40,781. The department has requested the upgrade of a Service Worker III (grade 25) to a Lead Worker (grade 29) at a cost of$3,491. This upgrade is recommended. OBJECTIVES: 1)Repair and replace old,deteriorated bridges;2)Construct capital improvement projects; 3)Assist with snow removal on the county road system and all parking lots. 233 BRIDGE CONSTRUCTION (CONTINUED) 2000-32300 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Miles of Borrow Ditch Cleaning 45 45 23 New Bridges - Over 20 Feet in Length 6 2 2 New Bridges - Under 20 Feet in Length 2 7 5 Number of Bridge Repairs 75 75 30 Culverts (new and repaired) 15" and Larger 240 240 50 Number of Culverts Cleaned 35 35 25 Miles of New Construction/Reconstructed Roads Asphalted 7.0 9.5 19 Trees (trimming & removal) 100 100 100 Efficiency Measures FTE's per 10,000/capita 1.00 1.00 1.11 Per capita cost (county support) $12.58 $9.27 $13.19 Effectiveness Measures (per work plan) Miles of Borrow Ditch Cleaning 100% 100% 100% Culverts (new and repaired) 15" and Larger 100% 100% 100% Number of Culverts Cleaned 100% 100% 100% Miles of New Construction/Reconstructed Roads Asphalted 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval including position upgrade. However, the upgrade is a policy issue that needs to be decided with an overview of the management structure and philosophy in the department with the addition of several supervisory positions in the 2002 budget request. Funding would come from contract services line item in Other Public Works. See Motor Pool IGA budget for discussion of policy issue of leasing a tracked excavator to defer IGA replacement expenses ($25,000). Policy issue. BOARD ACTION: Board approved position upgrade and reaffirmed mid-year transfers. 234 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Maintenance Support-- 2000-32400 DEPARTMENT DESCRIPTION: Performs paved road maintenance involving asphalt patching, potholes, and paving operations. Responsible for all traffic control maintenance management of signs, barricades construction project signing, and roadway striping county-wide. Replaces and maintains all cattle guards and conducts routine and sustained snow removal operations as needed. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 626,697 $ 701,249 $ 701,249 $ 725,610 Supplies 349,029 259,000 383,000 383,000 Purchased Services 306,069 250,516 376,442 376,442 Fixed Charges 0 4,000 4,000 4,000 Contra Expense -1,317 0 Gross County Cost $ 1,280,478 $ 1,214,765 $ 1,464,691 $ 1,489,052 Revenue 1,504 0 0 0 Net County Cost $ 1,278,974 $ 1,214,765 $ 1,464,691 $ 1,489,052 Budget Positions 16 16 16 16 SUMMARY OF CHANGES: The Supplies line item increased $124,000 based on the following: Other Operating Supplies increased $114,000 based on snow & ice control costs and the new outerwear policy. Cost of Goods Sold increased $10,000 based on historical usage. Purchased Services increased $125,926 based on the following: Utilities increased $1,600 because of two additional port-o-lets. Projected Repair and Maintenance Vehicle expenses increased $112,326 per calculations by the Accounting Department based on historical usage and inflation. Repair and Maintenance Other increased $12,000 due to aging striping and paving equipment. Department has requested an upgrade of a Service Worker III (grade 25)to Lead Worker(grade 29) for the patch crew at a cost of$4,544. Funds for this upgrade would come from Other Public Works contract services. There is a request to make a temporary Service Worker II a full time Service Worker III at a cost of $4,846. There is also a request to make a Sign Tech a full time Service worker II at a cost of$8,476. A total of$75,148 would have to be transferred from Other Public Works salary account to this budget if approved. Two positions were transferred mid-2001 to Bridge ($75,148). Final budget adjustments include an increase in salaries of$24,361. 235 MAINTENANCE SUPPORT (CONTINUED) 2000-32400 OBJECTIVES: 1)Assure safe travel for the general public by maintaining clearly marked roads and bridges,along with responding to the culverts, cattle guards, and potholes on both asphalt and gravel roads; and 2)Assist with the plowing of snow and cindering of county roads. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Lane Miles of Pavement Markings 1,400 1,400 1,425 Cattle Guard Repairs 60 60 45 Cattle Guard Replacements 8 8 8 Tons of Asphalt Laid 80,055 101,243 103,500 Tons of Patching Laid 1,200 1,200 1,400 Efficiency Measures FTE's per 10,000/capita .813 .875 .875 Per capita cost (county support) $7.07 $7.59 $8.27 Effectiveness Measures (per work plan) Lane Miles of Pavement Markings 100% 100% 100% Cattle Guard Repairs 100% 100% 100% Cattle Guard Replacements 100% 100% 100% Tons of Asphalt Laid 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, except for position requests. The upgrade to a Lead Worker is a policy issue that needs to be decided with an overview of the management structure and philosophy in the department with the addition of several supervisory positions in the 2002 budget request. Funding would have to come out of the contract services line-item in Other Public Works. Making the two season Service Worker II positions full time Service Worker III positions, and the seasonal Sign Tech a full time Service Worker II are also policy issues. BOARD ACTION: The Board did not approve upgrade,but did approve the two seasonal positions becoming full-time and reaffirmed transfer of two positions to Bridge. 236 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Other Public Works -- 2000-32500 DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract payments for bridge grants and road construction projects and asphalt material for the blade patch program are included in this budget unit. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 718,900 $ 543,976 $ 548,476 $ 548,028 Supplies 1,597,727 1,834,281 2,380,950 2,380,950 Purchased Services 1,592,726 1,963,000 2,650,854 4,392,865 Fixed Charges 119,471 2,411,200 500 500 Capital 0 0 0 0 Gross County Cost $ 4,028,824 $ 6,752,457 $ 5,580,780 $ 7,322,343 Revenue 45,899 0 0 0 Net County Cost $ 3,982,925 $ 6,752,457 $ 5,580,780 $ 7,322,343 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Personnel Services increased due to overtime which was increased $4,500 based on historical expenditures and the 2002 capital improvement plan for Public Works. Supplies was increased due to the following: Road Construction Supplies was increased$546,669 to pay for the increased cost of asphalt and emulsion for paving and patching projects. Purchased Services increased because of the following: Contract Payments increased $672,854 in support of the capital improvement projects for 2002. Other Professional Services increased $15,000 for environmental studies in support of the capital improvement projects. Fixed Charges decreased $2,410,700 as there are no federal or state bridge grants in 2002. OBJECTIVES: This budget unit provides for hourly employees, road and bridge, contracts, bridge grants, a roadway classification study, and purchase of asphalt for road repair. 237 OTHER PUBLIC WORKS (CONTINUED) 2000-32500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Bridge Abutments 9 6 6 Efficiency Measures FTE's per 10,000/capita 0 0 0 Per capita cost (county support) $22,13 $37.51 $30.59 Effectiveness Measures (per work plan) Bridge Abutments 100% 67% 100% Please refer to other Public Works Division Budgets -Trucking, Motor Graders, Bridge, Maintenance-Support, and Mining. Please refer to the 2002 Roadway CIP Plan FINANCE/ADMINISTRATION RECOMMENDATION: This budget has two policy issues: 1. The revenue anticipates approval of the Energy Impact Grant for $600,000 for the last phase of WCR 49 improvements.This$600,000 plus the carry over of$600,000 from 2001 is a spike in resources of$1,200,000 for 2002. Projects have been planned accordingly. The problem with this approach is that in 2003, if no grants are received there will be a drop of$1,200,000 in resources and corresponding projects. The option is to not anticipate the $600,000, and if the grant is received use it in 2003 to flatten the spending pattern and projects. Without the $600,000 there is still a 14.7 percent increase in local resources for the Other Public Works budget for 2002. With the $600,000 there is a 28.5 percent increase. Local resources in 2001 were $4,341,757 when the bridge grant of$2,410,700 is taken out of the 2001 budget amount. Policy issue. 2. The request for an additional Engineering position($62,748)and the requested supervisory positions added or upgraded ($69,945) total $132,693 which would have to come out of contract services, if the Board approves all of the requests. In addition $75,148 will have to come out of the salary account in this budget if the two temporary positions are made full time as requested. All of the personnel issues are a policy issue that needs to be decided with an overview of the management structure and philosophy in the department with the addition of several supervisory positions in the 2002 budget request and conversion of two temporary employees to full time. 238 OTHER PUBLIC WORKS (CONTINUED) 2000-32500 BOARD ACTION: With the County Council's approval of the excess mill levy for 2002 and the addition of$385,746 for maintenance of landfill roads, the following was added to this budget: 1. $1,742,011 was added to contract services for road improvements in 2002 that are part of the Five-Year Public Works Capital Improvements Plan and/or Strategic Road Plan. 2. For reconstruction of gravel roads, two Service Worker II positions were added for grader operators ($75,500) in the Maintenance budget, and three seasonal workers ($74,700) in this budget unit. In addition,the$75,148 was transferred from the seasonal salary amount to Maintenance Support budget. No other positions were approved to impact this budget. Revenue estimates were not changed, thus leaving the$600,000 for grants in the budget and not reducing the contract services line item. The$600,000 Energy Impact Grant was approved by the State of Colorado on October 19, 2001. No other changes. 239 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Mining -- 2000-32600 DEPARTMENT DESCRIPTION: Responsible for mining, crushing, and screening of gravel in county-owned quarries. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY j CURRENT FY NEXT FY NEXT FY Personnel Services $ 481,521 $ 487,212 $ 496,212 $ 526,433 Supplies 199,423 149,995 176,000 176,000 Purchased Services 509,580 304,591 519,175 519,175 Fixed Charges 0 2,000 2,000 2,000 Machinery/Equip Rent 0 2,000 2,000 2,000 Contra Expense -621 0 0 0 Gross County Cost $ 1,189,903 $ 945,798 $ 1,195,387 $ 1,225,608 Revenue 0 0 0 0 Net County Cost $ 1,189,903 $ 945,798 $ 1,195,387 $ 1,225,608 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: Personnel Services was increased $9,000 to cover overtime costs due to supply and demand of gravel needed on a day-to day basis. Supplies increased based on the following: Road Construction Supplies was increased $30,000 based on historical usage and 2002 capital improvement projects. Other Operating Supplies was decreased $3,995 based on historical usage. Purchased Services increased based on the following: Other Purchased Services decreased $4,000 because a new Class 8 truck in the Trucking Division that can handle moving most of the Public Works equipment from various gravel pits. In other Professional Services$5,000 was added to cover the costs of environmental studies, Preble Mouse studies, orchid studies, 404 permits, etc., for gravel pit locations. Projected Repair and Maintenance Vehicle expenses increased $193,584 per calculations provided by the Accounting Department based on historical usage and inflation. Repair and Maintenance Other increased$20,000 due to projected maintenance expense for aging mining equipment. Final budget adjustments include an increase in salaries of$30,221. 240 MINING (CONTINUED) 2000-32600 OBJECTIVES: Provide suitable and sufficient aggregate in support of 2,500 miles of county road maintenance activities,capital improvement projects,and emergency repairs. Also responsible for compliance of all state and federal mining regulations and supporting snow removal operations. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Tons of Gravel Crushed 500,000 510,000 510,000 Screened Material Tons 100,000 125,000 50,000 Efficiency Measures FTE's per 10,000/capita .611 .611 .611 Per capita cost (county support) $6.61 $5.25 $6.81 Effectiveness Measures (per work plan) Tons of Gravel Crushed 100% 100% 100% Screened Material Tons 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 241 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Grants-in-Aid to Cities & Towns -- 2000-56200 DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202, CRS, 1973, 50 percent of the mill levy collected by the county on assessed values within incorporated municipalities to maintain county roads is paid to municipalities. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY. : NEXT FY Personnel Services $ 0 $ 0 Supplies 0 0 Purchased Services 542,900 545,596 545,596 1,201,646 Fixed Charges 0 0 Capital 0 0 Gross County Cost $ 542,900 $ 545,596 $ 545,596 $ 1,201,646 Revenue 0 0 0 0 Net County Cost $ 542,900 $ 545,596 $ 545,596 $ 1,201,646 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget is based on the final assessed value of the municipalities with the 2002 mill levy applied. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Statutory requirement. BOARD ACTION: The County Council's approval of the excess mill levy raised this budget to $1,201,646. 242 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Contingency -- 2000-99999 DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY ! CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 168,088 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 168,088 $ 0 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 168,088 $ 0 Budget Positions — — — -- SUMMARY OF CHANGES: Budget includes a 4 percent salary adjustment for 2002 and anticipated increases in the health insurance plan. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: The Board approved the proposed 4 percent salary adjustment for 2002. Also, due to the health insurance costs being lower than expected,the Board approved a four-tier health insurance premium plan, and approved a county contribution of$130.00 per month for dependent health coverage after an employee has had continuous dependent coverage for one year. 243 The eCow, D Q O sEd:,'Y.; Je. war ,. r:? y;. O COLORADO O 4 V I:)las . bile W°14k l I 244 New Construction WCR4 WCR65 WCR62 WCR390 WCR 15 WCR74 WCRI26 WCR3&L5 WCR47 i-•ts:WCR45 HWYSCxWCR8 WCatl7iWCRv WCRIJe x WCR134 WCRn:WCA14 HWY157:wCRu Phase.) Lyle'HWY$Z WCR54;WC RS0 r17 :rte»=t w "S4 F: y 20(}1 ;:F. �r 7 7 I V, J. r 1 ]. a W.:w� 1 — . Utilities',OS 2O ROW ( "7114,i;. f i':!:"•1 it— '• ._ --. Y I k I f (V{UR • f '�p 1 ' fk f I, .,.I, f c ulties. 'uel \ X07-f,•(,i,,t �� draifiage ; '24:A. t� FF °�Y' l n t c" $ t �Xvs�{"t � ,: xtr r. ;:�•, Ix- / R i �.I� rs p � I:. -pr'" 4r 7V T6., 4 - Y S j- ,.I ' +ki'N� � i�''.nd,Zit•7 .1" srf leiW:1 cr,,. '�l.e �« rJ. 1J e ° i �. _ ,L`x'47. k , .1.4,,..-44,4.-.< 4 '• �;�.i>'i 4.4,.0 r4...,.1.t ^�`Y .Y,i I.5"I.a..k F � `t7 i fi.k.s'w. N 7,n.,,!:"` �r •• 'G. .j.' ] `� y lialew :'- '',7-1,,,,,,,I,...0-.... ' c#. r y� I t�. I::�v�..',h�y�'�.�>. �•"Y tli+-v.•��+•�•.i,�p.;.i. f ll1 f r''- i a+o } r G° r b 5t .;< ?4 kt s, }+I.., h..r Fif i .,, s i ';- S .' 4'"' 'f^ . .1 d A tsy S� • L:1F.•Y ,g i y=y''Y,f n�AL,.;s•' .'ig K Ir i-n�c is �'��`k•ia: -1 �If• �r.1-��R 'e .,c� 7ft:Yl ��t�E�t6�'�t'.��R� '. � r4�Y:A� �- R' a..v.._ _ �: � �""lY-Jr� . I.a5sex • Associated Costs S500.oCo I 7 I r ] $400,000-- � 4- 1- I - _ I �-k? $300,000-- sz00,o00_.__ la.�, - --1---- 04— --.L—__' -- -: --_ I _— L .__ ` —r.$100.000— .. �. --- -- ---•--- : 'nx -- : r "4 _ _ N?N,, _ _ -- - — YK72 4 W R 65 VVCR 62 WCR 380 VtCR 15 MICR 74 WCR 126 VVCR 3&1.5 VVCR 47 Ei OONTRACTEDCOST . CONSTRUCTION MATERIAL PJRa-IPSE 245 SAFETY PROJECTS WCR49 wCR149 �hty wCR39 WCR27 A WCR74 WCR66 476z WCR2S At9bo�lrm An}m At PORN Tat 44$ W.20 h651hSi ve Hwy30 AtWQt35 AtWQ35 to '1'f S s i - - 2001 14" r ,, ,_ i d simmi SS iJtilities� a{ r�Y"7 715:::: i D #d it. 2002 Utilities utilities Tr ' ;!) - J b" 2003 Dr�nti9e Draiiwa�e rDralnage r ��a D; , utilities i1i " Y iit1 200 : , - , r (r, Drainage --f a�;j i. w. r + Av F ^vr o[v �z , C 3 �._. �" a ?Kier", Cam'i'TkTr r pit,,,r w�fF - {' rtyF . z£y„P j 2 t f- 2'� 1 a'fraPhi r a� t,' i N'. S ad " rw fe7,441-4" ,Ir,""'kr ,.. 1 ri n`, wainpig a. ui ''t dx�.�"r p4� ,%.,, 'p ;Wyr"F rre 1 -�r3 yk. .�Jty', 41,-4' .. 1 r4 Drainage' Drainage '.�"�t.t�`,�.�P�" ��nsu..'�.�1�.� 2y,asY�kx .€i ��ts��, a�� ..��a ,.��.��_�.�.�.�,�,�or��s�..�� + 2006 Associated Costs - $Tm.am — L J L 1 L J - st;m,om —— -— I I I I I I — azm,00a I I I I I 849.000 -- r 1 r r -I - s3m.000 -- y I r —i r r -I �2W.am -- ---1 ----� H-- t- -I-- NCR 49 NGR 149 Caw'Suety WCR 39 VCR 27 65th Ave X 74 NCR 66 CONTRACTED OJST CCNsTllicf1CN MAT92t4L PURCHASE 6/19/2001 246 SPECIAL PROJECT'S R+4::1110 Atilt Project W R15 %%U(235 Future Project At Mott,Sit 3rd Ave arid A,Bstreets JdmbenbWQt50 VICR2xMC1t6 2001 :` ,.9 , a 2 Utilities' Stabilize , '''..,::::';'):::::',':'1:t1.,-)1'::::: dl 2004 ., ,, '`n y , � f iaW �, w r 7 �es �'i•_.._> ._ <�....1 W( _�.I ��t F.�s,ii2 ,,. �'r,. .. L' . : 2006 Associated Costs $100,003 — _ s®:000 7 T ��, I ,a — smo3o— 4. 4, ^:::,,,s4 - I r I $a0,0oo— 4 .myI — $A.0]0' t3 - - - - - .^R - - - µ�xv;.i��^^ - t +;1 wax A" ,�'Y.' tt . 4 '�kd VYCR10 Alt VVCR15 VV:7tZ35 Fuhre CONTR/CTEI)COM' 5 CONSTRLCfION M47ERPL RJRCM4SE 6/19/2001 247 07r27r200 SUMMARY LIST OF PAVING PROJECTS 2001 ilitaInte trance Overlay ROAD LOCATION MILES MILES ASPHALT ASPHALT ASPHALT Etimated TOTAL DESIGN PAVE THICKNESS TONS COST ManlHrs LAB/EQUIP. COST Ewa CITY LIMITS TO 59 114 AVE ! 1.7 1 3 3,937 I $82,6791 8501 $86,6161 OLD PART OF SUBDIVISION i 4.5 1.5 I 5,211 5109,428 31501 5114,6391 Ig> �Ej'.�, .;,,-;: •1 ,1_- E.16TH TOHWY34 1 0.2 3 I 483 $9,727 1001 $10,190! TOTAL 6.4 9.61.1 626.1.134 4160 $211.445 ,2002 h lance Overf'ay _- HWY 392 AND RD 74 3 I 3 ' 8,948 $152,8521 3000 $152,8521 '-'' 4'-', '' -''. 43 to 47 2 3 4,632 $101,901 20001 $101,901] •: ,.�,,..,•,_:',._.,,_;.;..,;_;_.;;. HWY 257 7O rd 13 4 I 3 1 9,284 $203,803 40001 5203,8031 ;-"`-:'',';•t `'-`._. :' : 1 11,946 $282,810 31001 $262,810 -�• skF_.:_�::�:__;.�;: ::::�.:'- HVJY 3J AND 61 3.1 I 4 t.,.... 1;.,.f rte:. cki'sSo�l's��C ;>�-'+'` �.y-"?.: EVANSTON 0.5 I 2 1 1.155 $25,410 500 I $25,410 TOTAL 12.6 32,144 $146.776 12644 5746.774 2003 Maintenance Overla ,..,-.1t-,7;:',.`i: • -.'lat.'.r'-:- HWY 392 AND 64 ; 2 3 I 4,832 1 $105,533 10001 $101,901 1',-----÷j-7-4%--..-s�:::. : :ae_•. ...!....z.:,:::,;,1__;.si_;tt HWY 14 AND RD 74 4 3 i 9,284 $203,803 40001 $203,803 -- . "11111k.;-4; r.;a; 'i.t:=,r:':I HWY 66 TO RD 20 , 5 2 7,720 $162,116 2500 $189.836 ,,may �-.._;Y•,;::•t,,,--. -'.;,„, HWY 86 TO RD Monfort Ent. 25 4 7,720 $182,118 1250 5169,838 1-,117,7%,:-.':', 111. iwl,':'.4s".'1t,,,',11.!•• "-J 392t064 2 2 3,088 I 571,0221 1000! 567,9341 VF: t sl'A 81 AND 74 4.9 4 ; 18,882 $415,409• 4900' $415,409 hx #4 GREELEY AND 27 2 3 i 4,832 l 5108,5331 10001 $101,9011 TOTAL 22.4 56,937 $1.227.532 15 54 $1,230,620 • 1 MILES PER YEAR 25 t us r s YEAR 2001 15 am YEAR 2002 2 to k,..;',..,.,,,,,z, _ © YEAR 2003 P 4 248 08/01f2001 • '...::$tikiiiiiiAIRY tier Q E 4 la . CT , 2001:Maintenance Overlay ..• - ROAD LOCATION MILES MILES ASPHALT ASPHALT ASPHALT Etimated TOTAL DESIGN PAVE THICKNESS TONS COST Man/Hrs LAB/EQUIP. COST vP�c"�:1L444,fft ,' CITY LIMITS TO 59TH AVE — ' 1.7 ' 3 T 3,937 1 $82,8791 8501 $86,618 ' 1 ra:1w.1:7,15.1;4 t OLD PART OF SUBDIVISION 4.5 1.5 I 5211 $109,4281 31501 5114,6391 ;NarCI,`�7'.,,IT,P.' .,,W',.., E.18TH TO HWY 34 I 1 02 1 3 I 483 1 59,7271 100! $10,1901 TOTAL 5.4 9.811 $241.834 41Q0 5211.445 `2Qb2intenanee Overlay ".-35:'•:-•y .�.a FF-Y:Tilas ' i 3 3 8,948 5152,8521 3000! 5152,852 ''.' .1,• ..Y .•. •.. " 431047 2 1 3 4,632 $101,901 i 2000 $101,901 HWY 257 TO rd 13 4 ; 3 9,264 $203,803{ 4000 $203,803 :..2.1',:': HWY 37 AND 81 - 3-1 4 11,946 5282,8101 3100 5262,810 ' EVANSTON i 0.5 2 1,155 $25,4101 500 $25,4101 "ar. 1'ni T� ]Z.6 31.144 $748.775 125Q 5746.775 2:0Iid Maintenance Overla. .. .. "• "` '`. - HWY 392 AND 84 2 3 4,832 1108 533 1000 i $101 901 ., Ti; � ;.: HWY 14 AND RD 74 4 3 9,264 $203,803 4000 $203 803 W .a: I HY 66 TO RD 20 5 2 7,720 $162,118 2500 $169,8361 • v:',.v-r"": d;.>-;.', n 66 0 '• c• 2.5 I 4 7,720 $182,116 1250 $169,836 61 AND 74 4.9 4 18 882 $415,409 4900 $415 409 GREELEYAND 27 2 3 4632 $106.533 10001 $101,901 TOTAL 52,849 51.156.510 igifiQ $1,182,688 1_ I MILES PER YEAR 25 20 i „;: ®YEAR 2001 J /6 , YEAR 2002 2 10 ,r' cf YEAR 2003 v. is .J.os 7., L .:..:......: air ;`,"... ;. a • 249 ii,t, ; lURe. COLORADO 250 0111 SOCIAL SERVICES FUND SOCIAI SERVICES Revenue Changes 0 a a N N 03 O) T co T c $10,000,000 $8,000,000co a a MMto co ®2002 $6,000,000 co `R k rni 02001 ll i $4,000,000 2 $2,000,000 ,' ' 4, ;IPI FI 41;;I:, J yi. J $0 Property taxes Fund Balance Federal/State 2002 Revenue TOTAL: $14,907,583 (2001 : $13,181,183) Property taxes $2,840,898 19.1% Federal/State $9,182,950 61 .6% Fund Balance $2,883,735 19.3% 251 SOCIAL SERVICES 2002 Expenditures Expenditure Changes TOTAL: $13,707,583 (2001 $12,281,183) / OouNry ADMIN AND TANFMIO.B/o$125,000 0.9%e $1,465,063 $7,00,000 $1,950,000 14.2^/ _ $505,000 c PROGRAMS SMS CH$6,000,000 $1,3 ,000 9.7% $1,335,000 9.7% ehs. 55,000.000 CORE SERVICES • us.. LEAP O2002 $1.252,500 9.1 _. gas,000 oee, s4,000,000 O2OO1 DAY CARE ^ - �- $910,000 6.6% $],00,000 B yn.I $2000006 _._ ash_ . r Si p00,o00 . . _ CHILD WELFARE so I n 0 N a 0 w $6,060,000 44.2a/e D o 0 a o a o: ,- z ,° a -D 3'75 G a o T 0 * v 0 J N .5 N C N 00 , d -0 co ma C N 6 m 3 n In D a m N n w 3 Q 3 CT o. Ten Year Trend All Funds Expenditures Social Services Expenditures and Local Taxes 0 I �I ti Social Services 0 mra.es mSoual Services 0 it } . s I ,:4:;.:4F441::44; .4 u..... :44.:,.: ,rl46 41 : ', 0 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 TEN MAR TREND Cumulative Percent Inc rease: So da Services 120 100 . > y 80 p '. > . . ❑r e ° ® °® - - - ■s a Services\ • \ trail 40 ` \ . _ » _ w % ® ; 2© . rtrr E . y . ) , r _ y r p• -« <. k . , y » � » < 20 2J : y » ` © ° \\ <yz . . ) «° - } ° / \ \ - • } . . « o I I : I 1 , I I 1 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 SOCIAL SERVICES FUND SUMMARY The total Social Services budget is $13,707,583. The program is funded by property tax of $2,840,898, and state and federal funds of $9,182,950. Over the last ten years the county contribution of property tax has remained stable at about $3,000,000. The total budget is up by $1,426,400 primarily due to additional child welfare funding from the State. An ending fund balance of$1,200,000 is anticipated. Overall funding for Social Services has improved over the last few years. However, for County Administration the amount of funding is not adequate. Old Age Pension, Food Stamps, Medicaid, Adult Protection, and Common Support staff are funded out of Regular Administration of which about twenty five percent is contributed by the County. Each year the complexity and the number of Medicaid cases grows but no additional funding has been provided by the State to manage the cases. A workload study commissioned by HCP&F and CDHS had indicated that the Weld County should increase its FTE by four. A funding initiative by CDHS is pending for SFY03. Unless this situation changes, delays will result in processing cases for children's Medicaid, nursing homes, HCBS, and other Adult Medicaid programs. The complexity of Adult Medicaid program cases has increased due to State regulation changes. National, State, and local outreaching efforts to enroll children in Medicaid are increasing Medicaid cases significantly. Two Medicaid positions are requested to handle the caseload growth by using State/County Contingency funds. Miscellaneous revenue has become a greater part of funds for Social Services. Child Support incentives are projected to be about$400,000. Incentives and the federal reimbursement combine to make Child Support a self-supporting program. County contingency funds have increased over the last few years. A conservative estimate of county contingency is projected at $500,000 for CY2002. Federal funds for IV E have ranged from $650,000 to$200,000 per year over the most recent years. Since it is difficult to project, IV E funds were estimated at $375,000 for CY2002. Employment First, Medicaid Transportation, Medical Exams, Fraud, Food Stamps Refunds, and Child Welfare Staff Development are combined into the budget unit entitled"Other Programs." No significant changes are anticipated for CY2002. The department will continue a strong effort to reduce the amount of welfare fraud through the Investigative Unit of Assistance Payments. Child Support collection efforts have resulted in steady improvement over the last several years. The department is now able to obtain financial information from parents to collect more money to meet their child support obligations. Interstate collections are still difficult to obtain despite the efforts made nationally to improve this area. Federal TANF reauthorization will be a major issue for the next two years. Changes from TANF reauthorization are not clear at this time. Weld County has some advantages over other counties since a conservative approach has been used in administering the program and benefits. Since the inception of welfare reform, the number of cases in TANF has dropped dramatically. The remaining clients that are on TANF have significant barriers to obtain employment. Caseloads for CY2002 are projected to rise due to recent State Law changes that expand eligibility for the program. A recession or plant closing would have obvious significant impacts to the caseload. The county has adequate reserves to handle an increase in cases for a few years. However, possible State legislation in SFY2002 regarding county reserves may have significant impact on the department's ability to fund increases in cases. 254 The number of cases in Aid to the Needy (AND) is expected to increase because of the overall growth in the county. Lack of mental health resources in the community is having a great impact on the number of AND cases. Like other adult programs, the State regulations are growing in complexity. The demand for quality day care and the ability of the community to afford it remain concerns for the department. Infant care is expensive and the supply is limited. The budget anticipates no provider rate increase. The State and Federal funding for day care is not adequate without significant transfers of TANF funds. With an uncertain funding outlook for both day care resources and TANF, day care rate increases and maintaining client eligibility levels remain major issues. The success of keeping clients in the workforce will depend on the quality and availability of day care. The State has recently increased funding for child welfare due to the increase in cases, additional mandates, and rising costs of services over the last few years. The State has also re-distributed the allocation with a new child welfare funding formula. Locally, shortages of funding for mental health, alcohol and drug services, and the cost of juvenile delinquents are increasing the cost of child welfare. The distribution of mental health and ADAD funding is not equitable across the State. With increased funding for child welfare, it is anticipated that deficits in RTC may be reduced and Core Services can be sustained at a higher level for CY2002 to support prevention and early intervention initiatives. The Federal government will be auditing the State regarding child welfare services in CY2002. This audit may impact the department in future years by adding to mandates and costs. The enactment of Family Court recommendations as developed by the Colorado Judicial Branch Court Improvement Committee may impact the Department by requiring additional court time by caseworkers and Assistant County Attorneys and increasing mandates for services. Similar judicial branch reports have resulted in increased services and costs to the Department. LEAP has been impacted by the high cost of heating fuels resulting in a record number of cases. Upcoming State regulations to expand eligibility will increase caseloads in CY2002. The amount of funding for General Assistance is requested at the same level. This program has not seen an increase for about fifteen years. Certain inadequacies in the State Medicaid system may negatively impact our general assistance fund in the areas of prescription drugs and emergency care needs in CY2002. Also, increased population demands may increase utilization of County Burial Assistance. 255 DEPARTMENT OF SOCIAL SERVICES MANDATED FEDERAL AND STATE PROGRAMS Assistance Payment Programs: Most assistance payment programs are mandated by the federal or state government. Consequently, local government is limited as to what can be done to reduce costs from these programs. Federally State Mandated Mandated Temporary Assistance to Needy Families X X Aid to the Needy Disabled X X Low Income Energy Assistance X X Old Age Pension X General Assistance* Optional Optional *State law allows counties the option of having a general assistance program and, if established, to determine the benefit level. Social Service Programs: Social service programs administered by the department are mandated by federal or state law; however, local government have a higher degree of managerial flexibility with these programs. Federally State Mandated Mandated Child Protection - Casework Services X X Youth Services - Casework Services X X Administration: Costs associated with administration also include compensation for direct services through caseworkers, technicians and support staff. In addition, overhead such as rent, utilities,travel,supplies,and equipment are funded through Administration. The State establishes an allocation and reimburses at various rates depending on the type of expenditure and program. Expenditures greater than allocation are generally reimbursed through surplus distribution. 256 DEPARTMENT OF SOCIAL SERVICES ESTIMATED REVENUE 2002 FEDERAL AND STATE COUNTY TOTAL County Administration $ 1,210,000 $ 740,000 $ 1,950,000 Other Programs 272,000 91,000 363,000 Child Support Administration 894,450 440,550 1,335,000 TANF Targeted Amount 0 1,485,083 1,485,083 Aid to the Needy Disabled 15,000 110,000 125,000 Day Care 112,000 798,000 910,000 Old Aqe Pension 0 10,000 10,000 Child Welfare 4,242,000 1,818,000 6,060,000 Core Services 1,077,500 175,000 1,252,500 LEAP 85,000 0 85,000 General Assistance 0 132,000 132,000 Sub-Total $ 7,907,950 $ 5,799,633 $13,707,583 Federal/State Reimbursement $ 7,907,950 County Property Tax/Penalties 2,840,898 Child Support Incentives 400,000 State/County Contingency 500,000 IV E Funds 375,000 TANF Adjustment 683,735 Fund Balance 1,000,000 Total Revenue $13,707,583 257 SOCIAL SERVICES FUND SUMMARY OF REVENUE 2002 ACCOUNT NUMBER 2001 2002 2002 2002 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2100 42111 4112 CURRENT PROPERTY TAXES 3,315,898.00 3,015,898.00 3,015,898.00 2,840,898.00 TOTAL TAXES 3,315,898.00 3,015,898.00 3,015,898.00 2,840,898.00 INTERGOVERNMENTAL REVENUE 2100 42110 4336 REIMBURSEMENTS 1,406,000.00 1,210,000.00 1,210,000.00 1,210,000.00 2100 42111 4336 REIMBURSEMENTS 610,000.00 1,100,000.00 1,100,000.00 1,275,000.00 2100 42115 4336 REIMBURSEMENTS 200,000.00 272,000.00 272,000.00 272,000.00 2100 42200 4336 REIMBURSEMENTS 1,056,190.00 894,450.00 894,450.00 894,450.00 2100 42370 4336 REIMBURSEMENTS 15,000.00 15,000.00 15,000.00 15,000.00 2100 42375 4336 REIMBURSEMENTS 112,000.00 112,000.00 112,000.00 112,000.00 2100 42410 4336 REIMBURSEMENTS 2,584,000.00 4,242,000.00 4,242,000.00 4,242,000.00 2100 42415 4336 REIMBURSEMENTS 1,077,500.00 1,077,500.00 1,077,500.00 1,077,500.00 2100 42610 4336 REIMBURSEMENTS 83,600.00 85,000.00 85,000.00 85,000.00 2100 42815 4340 GRANTS 45,000.00 0.00 0.00 0.00 TOTAL INTERGOVERNMENTAL REVENUE 7,189,290.00 9,007,950.00 9,007,950.00 9,182,950.00 TOTAL SOCIAL SERVICES FUND 10,505,188.00 12,023,848.00 12,023,848.00 12,023,848.00 N is W SOCIAL SERVICES FUND SUMMARY OF EXPENDITURES 2002 ACCOUNT# 2001 2002 2002 2002 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2100 42110 ADMINISTRATION-REGULAR 1,900,000.00 1,950,000.00 1,950,000.00 1,950,000.00 2100 42115 EMPLOYMENT FIRST 273,000.00 363,000.00 363,000.00 363,000.00 2100 42200 IV-D ADMINISTRATION 1,335,000.00 1,335,000.00 1,335,000.00 1,335,000.00 2100 42365 TANF 1,485,083.00 1,485,083.00 1,485,083.00 1,485,083.00 2100 42370 NEEDY AND DISABLED 125,000.00 125,000.00 125,000.00 125,000.00 2100 42375 DAY CARE 710,000.00 910,000.00 910,000.00 910,000.00 2100 42380 OLD AGE PENSION 10,000.00 10,000.00 10,000.00 10,000.00 2100 42410 CHILD WELFARE 4,930,000.00 6,060,000.00 6,060,000.00 6,060,000.00 2100 42415 PLACEMENT ALTERNATIVE CARE 1,252,500.00 1,252,500.00 1,252,500.00 1,252,500.00 2100 42610 ADMINISTRATION-LEAP 83,600.00 85,000.00 85,000.00 85,000.00 2100 42700 GENERAL ASSISTANCE 132,000.00 132,000.00 132,000.00 132,000.00 2100 42815 ESG 45,000.00 0.00 0.00 0.00 TOTAL SOCIAL SERVICES FUND 12,281,183.00 13,707,583.00 13,707,583.00 13,707,583.00 N BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: County Administration -- 2100-42110 DEPARTMENTDESCRIPTION: Administration of OAP,Food Stamps, Medicaid,Adult Protection, and Common Support programs. Staff compensation and operating expenditures are paid from this budget. The State establishes an allocation which limits the reimbursement for administrative expenditures. ACTUAL BUDGETED REQUESTED FINAL RESOURCES '' LAST FY CURRENT FY ` NEXT FY NEXT FY Personnel Services $ 5,513,013 $ 1,050,000 $ 1,100,000 $ 1,100,000 Supplies 158,809 200,000 200,000 200,000 Purchased Services 902,980 400,000 400,000 400,000 Fixed Charges 399,020 200,000 200,000 200,000 Contra Expense -3,310 0 0 0 Capital 62,974 50,000 50,000 50,000 Gross County Cost $ 7,033,486 $ 1,900,000 $ 1,950,000 $ 1,950,000 Revenue 10,987,154 1,406,000 1,210,000 1,210,000 Net County Cost $ -3,953,668 $ 494,000 $ 740,000 $ 740,000 Budget Positions 127.5 54 57 57 SUMMARY OF CHANGES: This budget unit has been changed to reflect the staff charged to the programs listed above. Twenty five positions were transferred from County Administration to Child Welfare. In the total of 57, three new positions are being requested. The department is requesting two Medicaid technicians and one common support position. The Medicaid positions are for the growth in caseloads and complexity of the cases. Institutions such as the hospital and children clinics are actively outreaching to more individuals to enroll in Medicaid. In addition, the general growth in the county is resulting in additional cases. State contingency funding received by the department can be used to fund these new positions. In order to meet State and federal food stamp error rate requirements, a Common Support position will be utilized to primarily assist food stamp technicians in the areas of tracking applications,verifying client information on different State computer systems, general filing and mailing. OBJECTIVES: Administer OAP, Food Stamps, Medicaid, Common Support, and Adult Protection. 260 SOCIAL SERVICES REGULAR ADMINISTRATION (CONTINUED) 2100-42110 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load (Average) 9,900 9,900 10,200 Efficiency Measures FTE's per 10,000/capita 7.97 1.81 1.71 Per capita cost (county support) ($24.49) $3.09 4.35 Effectiveness Measures (desired results) Error rate below State average 100% 100% 100% Determine eligibility and provide service 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the three additional positions requested due to caseload growth and availability of funding. BOARD ACTION: No change. Additional positions were approved. 261 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Non Program Revenue - - 2100-42111 DEPARTMENT DESCRIPTION: State and Federal Incentives,County Contingency,and Property Tax. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 0 600,000 1,100,000 1,275,000 Net County Cost $ 0 $ -600,000 $ -1,100,000 $ -1,275,000 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Over the last few years miscellaneous funding has increased but has been difficult to project due to the complexities associated with allocating State funds. The following amounts are reflected in the numbers above. Child Support incentive$400,000, County Contingency $500,000, and IV E funding $375,000. OBJECTIVES: Track revenue for Social Services Department that is not associated with program expenditures. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: IV-E Funding was increased by$175,000 due to an increased State allocation for a total of $375,000. This reduced the property tax requirement by $175,000, or a levy of $2,840,898. No other change. 262 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: Social Services BUDGET UNIT TITLE AND NUMBER: Other Programs -- 2100 - 42115 DEPARTMENT DESCRIPTION: This budget unit was established for minor programs for the Department of Social Services. It includes Employment First, Medicaid Transportation, Medical Exams, Fraud, Food Stamps Refunds, EPP, and Child Welfare Staff Development. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY ! CURRENT FY NEXT FY NEXT FY Personnel Services $ 180,958 $ 95,500 $ 95,500 $ 95,500 Supplies 2,569 0 0 0 Purchased Services 58,092 176,500 266,500 266,500 Fixed Charges 208,403 0 0 0 Capital 0 1,000 1,000 1,000 Gross County Cost $ 450,022 $ 273,000 $ 363,000 $ 363,000 Revenue 0 200,000 272,000 272,000 Net County Cost $ 450,022 $ 73,000 $ 91,000 $ 91,000 Budget Positions 2.5 2.5 2.5 2.5 SUMMARY OF CHANGES: Expedited Permanency Planning (EPP) has been added to this budget unit for$90,000 of the gross county cost. EPP is scheduled to be reduced by 25 percent in funding for CY 2002. OBJECTIVES: Employment First is a program to assist clients in obtaining jobs so the need for food stamps is reduced. Medicaid Transportation is a program that assists with the cost of transportation to medical services. Medical Exams is a program that is used to determine the medical condition of clients applying for benefits. Staff development is a program to provide training for staff in the area of child welfare. Fraud is a program that is designed to detect clients that should not be receiving benefits. Expedited Permanency Planning is a child welfare program design to reduce the amount of time children spend in placement. 263 OTHER PROGRAMS (CONTINUED) 2100 - 42115 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 1,500 1,500 1,500 Efficiency Measures FTE's per 10,000/capita 0 .16 .15 Per capita cost (county support) .40 .45 .43 Effectiveness Measures (desired results) EPP - Placement Rate after 1 year 82% 90% 90% Determine eligibility and provide services 100% 100% 100% Cases referred to D.A. - conviction rate 90% 90% 90% Assess, register, & serve mandatory food stamp recipients 100% 100% 100% Request medical exams as required 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 264 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Support Administration -- 210042200 DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent children to offset part of the TANF and foster care costs. In addition, child support is collected for non-TANF clients based on court orders. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 908,334 $ 1,052,500 $ 1,052,500 $ 1,052,500 Supplies 7,839 10,000 10,000 10,000 Purchased Services 195,295 251,275 251,275 251,275 Fixed Charges 27,407 41,225 41,225 41,225 Contra Expense -6 -25,000 -25,000 -25,000 Capital 1,400 5,000 5,000 5,000 Gross County Cost $ 1,140,269 $ 1,335,000 $ 1,335,000 $ 1,335,000 Revenue 742,024 1,056,190 894,450 894,450 Net County Cost $ 398,245 $ 278,810 $ 440,550 $ 440,550 Budget Positions 25 25 25 25 SUMMARY OF CHANGES: Increased collections are anticipated through financial data matches in the next few years. The department will be able to determine if funds can be obtained from parents that are not paying their child support obligations. Interstate collections are still difficult to accomplish. Federal and State incentives for child support should amount to about $400,000. They are accounted for in budget unit 42111. Including incentives and federal reimbursement,this program is self sufficient. Cases have been closed if it is not likely collections can be obtained. OBJECTIVES: Obtain child support payments for TANF and "non-welfare" households. Child Support collections lower the cost of the TANF Program and help to keep other households self- sufficient. Administrative costs cover compensation for legal technicians, parent locators, and attorney costs. 265 CHILD SUPPORT ADMINISTRATION (CONTINUED) 2100-42200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 6,300 5,800 5,300 Efficiency Measures FTE's per 10,000/capita 1.56 1.56 1.47 Per capita cost (county support) 2.54 1.65 2.59 Effectiveness Measures (desired results) Establish Paternity 83% 80% 80% Cases with Court Orders 83% 76% 80% Collection Rate Current Support 54% 53% 58% Cases Paying on Arrears 66% 64% 67% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 266 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Temporary Assistance to BUDGET UNIT TITLE AND NUMBER: Needy Families & Administration - 2100-42365 DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF program. This budget unit also has administrative funding for TANF staff and operating costs. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 400,000 $ 400,000 $ 400,000 Purchased Services 0 500,000 500,000 500,000 Fixed Charges 610,583 585,083 585,083 585,083 Contra Expense -296,706 0 0 0 Capital 0 0 0 0 Gross County Cost $ 313,877 $ 1,485,083 $ 1,485,083 $ 1,485,083 Revenue 0 0 0 0 Net County Cost $ 313,877 $ 1,485,083 $ 1,485,083 $ 1,485,083 Budget Positions -- 11 11 11 SUMMARY OF CHANGES: The caseload for CY2002 is projected to rise due to recent law changes that expand eligibility for the program. A significant recession could increase the caseload. The county has sufficient reserves for TANF if caseloads increase and counties continue to have the authority to maintain reserves under current State statutes. This budget assumes about 30 percent of TANF funding will be transferred to child care and child welfare. The caseload consists of clients that have significant barriers to employment. The department is proposing program changes for TANF. They include additional funds to reduce RTC costs through an after-care program, and funds to enhance services to TANF clients in the areas of child-only cases, housing, alcohol and drug, and mentoring. These changes will not result in increased local costs but will be paid for from State and Federal funds. OBJECTIVES: Provide assistance payments to eligible recipients of the TANF Program. The average household is comprised of the caretaker mother and two children. Provide employment training, work experience, and job placement for clients. Provide for funding necessary for staff associated with the TANF Program. 267 TEMPORARY ASSISTANCE TO NEEDY FAMILIES & ADMINISTRATION (CONTINUED) 2100-42365 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Loads (Average) 391 420 450 Efficiency Measures FTE's per 10,000/capita 0 .69 .65 Per capita cost (county support) 9.28 9.28 8.74 Effectiveness Measures (desired results) Work participation rate - one parent family 40% * 50% * 50%* Work participation rate - two parent family 90% * 90% * 90%* *As adjusted by the caseload reduction factor. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Legally TANF maintenance of effort(MOE)requires a funding level of$1,485,083. It is anticipated that even with a transfer of 30 percent of the TANF allocation to child care and child welfare, $683,735 of the MOE will not be spent. The following program changes were proposed when the TANF bid was submitted with the Commissioners indicating they wanted to review the items with the 2002 Budget: 1. Due to the increasing number and percentage of the overall TANF population, Child Only Cases will require considerably more attention. Efforts to reduce instances of child abuse, neglect, identification of caretaker alcohol and or drug abuse, and prevention/intervention to avoid foster care placement will need to be implemented. Estimated costs would be $50,000 in contract salary. 2. Affordable housing for TANF families has been, and will continue to be, a major stumbling block to self-sufficiency. Funding subsidized housing opportunities in order to stabilize low- income and "hard to serve" families is instrumental in the success of the mission of the TANF Program. Cost is estimated to be $10,000. This initiative would be similar to HUD Section 8, but time limited and based on job performance. 3. It has been determined appropriate and necessary to implement an improved alcohol and drug abuse identification, prevention and recovery program. Statistics and research indicate that this is a significant problem in assuring long term self-sufficiency. Estimated annual costs would be $5,000 through a contract with Island Grove Regional Treatment Center. 268 TEMPORARY ASSISTANCE TO NEEDY FAMILIES & ADMINISTRATION (CONTINUED) 2100-42365 FINANCE/ADMINISTRATION RECOMMENDATION(CONTINUED): 4. Weld County is currently developing a mentoring program to assist current and employed TANF recipients. The goal of the mentoring program will be to identify early-on barriers to employment in two ways. First, an additional vocational/mental health assessment and second, providing ongoing support and guidance for families transitioning from welfare to work. Estimated annual costs would be $50,000. 5. Transportation in Weld County(considering the size-4,000 square miles) continues to be a major issue for many TANF residents. Providing transportation assistance to clients who are working and do not have transportation and do not live near a bus route is critical to obtaining and maintaining employment. Efforts to provide this necessary service may include the purchase of services from County mini-bus and City direct services, taxicab vouchers, etc. Estimated costs would be $25,000 annually (increased usage of already allocated supportive services). BOARD ACTION: Board approved the program as presented above, which was amended from the original plan by reducing item #1 by $75,000, and item #2 by$90,000. Overall TANF budget remains the same due to the maintenance of effort (MOE) requirement. 269 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled -- 2100-42370 DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits for SSI clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Fixed Charges 72,581 150,000 150,000 150,000 Contra Account -18,239 -25,000 -25,000 -25,000 Capital 0 0 0 0 Gross County Cost $ 54,342 $ 125,000 $ 125,000 $ 125,000 Revenue 0 15,000 15,000 15,000 Net County Cost $ 54,342 $ 110,000 $ 110,000 $ 110,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: There are two Aid to the Needy Disabled Programs, State A.N.D. (Cash payment of$239.00 only)and those who also receive SSI and Medicaid. Expecting growth in both programs due to lack of services for mental health needs and an increasing number of people being approved for SSI because of mental illness. Also, an increasing number of people are moving into long term care programs in order to avoid nursing home costs. OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible disabled clients. Another component of this program serves clients as supplement to their Social Security benefits. 270 AID TO NEEDY DISABLED (CONTINUED) 2100-42370 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Output Case Load 1,900 2,025 2,125 Efficiency Measures Per capita cost (county support) .69 .78 .65 Effectiveness Measures (desired results) Establish program eligibility within 60 Days 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 271 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Day Care -- 2100-42375 DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and "income eligible" households. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT Pf NEXT FY NEXT FY, Personnel Services $ 0 $ 140,000 $ 140,000 $ 140,000 Supplies 0 0 0 0 Purchased Services 510,743 565,000 765,000 765,000 Contra Expense -1,821 5,000 5,000 5,000 Capital 0 0 0 0 Gross County Cost $ 508,922 $ 710,000 $ 910,000 $ 910,000 Revenue 0 112,000 112,000 112,000 Net County Cost $ 508,922 $ 598,000 $ 798,000 $ 798,000 Budget Positions -- 5 5 5 SUMMARY OF CHANGES: Families within the community continue to struggle in paying for child care. Infant care is expensive and the supply is limited. A decision will need to be made concerning rates for providers. The budget amounts above assume, through legislation and rule changes, up to a four percent increase subject to Board approval and State funding. We anticipate continued efforts by the State and other interests to expand eligibility for the program and costs associated with the program. OBJECTIVES: Purchase of day care services for eligible children. This program also includes services for a small number of"special needs" children when child protection is a concern. The program is available to clients enrolled in the TANF Program. The department pays state rates for payment of day care services for"special needs" children who are in child protection. 272 DAY CARE (CONTINUED) 2100-42375 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 600 625 750 Efficiency Measures FTE's per 10,000/capita 0 .31 .29 Per capita cost (county support) 3.49 3.56 4.69 Effectiveness Measures (desired results) Process applications within 60 days 100% 100% 100% Error rate under 5% 5% 5% FINANCE/ADMINISTRATION RECOMMENDATION: The funding level of day care is a policy issue for the Board. The 2002 Budget includes a 4 percent cost of living adjustment for providers for clients below 185 percent of poverty level. The minimum poverty level is 155 percent with a maximum of 225 percent of poverty level. As long as the expenditures remain at or below the state allocation amount and by use of TANF direct coding there is no county cost. This is a level of approximately $4,820,000. However, due to caseload growth an additional $200,000 of county resources is included in this budget as a precaution. Policy issue. BOARD ACTION: Due to the uncertainty of TANF reauthorization and the potential of the county reserve being reduced by the State's new interpretation of the reserve calculation, the Board decided to: 1. Leave the poverty level at 185 percent of poverty. 2. Not give a rate increase to day care providers. 273 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Old Aqe Pension -- 2100-42380 DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who meet income, resource and age tests. Program costs are reimbursed 99.5 percent by the state. Administrative costs are reimbursed 80 percent and are included as part of the Social Services Administrative budget. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 11,480 10,000 10,000 10,000 Contra Expense 0 0 0 0 Gross County Cost $ 11,480 $ 10,000 $ 10,000 $ 10,000 Revenue 0 0 0 0 Net County Cost $ 11,480 $ 10,000 $ 10,000 $ 10,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Some growth is anticipated for Old Age Pension due to County population increases and seniors living longer. A three to four percent cost-of-living adjustment is anticipated for 2002. More of the cases are qualifying for multiple services such as HCBS, Home Care Allowance, and Food Stamps. OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting age, resource and income tests. Program costs are reimbursed 100 percent by the state, except for home care allowances where the county contribution is 5 percent of these costs. Administrative costs are reimbursed 80 percent by the state. OAP money payments serve as income supplement to social security payments in many OAP households. 274 OLD AGE PENSION (CONTINUED) 2100-42380 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 1,900 2,120 2,220 Efficiency Measures Per capita cost (county support) .21 06 .06 Effectiveness Measures (desired results) Approve applications within 45 days 80% 80% 70% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 275 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Welfare and Administration -- 2100-42410 DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster homes, group homes, residential treatment centers, and residential child care facilities. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 3,230,000 $ 3,360,000 $ 3,360,000 Supplies 0 0 0 0 Purchased Services 1,238,806 1,900,000 2,900,000 2,900,000 Contra Expenses -30,328 -200,000 -200,000 -200,000 Capital 0 0 0 0 Gross County Cost $ 1,208,478 $ 4,930,000 $ 6,060,000 $ 6,060,000 Revenue 0 2,584,000 4,242,000 4,242,000 Net County Cost $ 1,208,478 $ 2,346,000 $ 1,818,000 $ 1,818,000 Budget Positions -- 55 58 58 SUMMARY OF CHANGES: The State Department has increased funding for child welfare by about $2,000,000 for State FY 01-02. Additional funding will be used to offset rising RTC costs, maintain caseload standards, retain youth in homes, and increase resources in Core Services. With the population growth in the county and increased severity of cases, the funding should allow the department to meet the needs associated with child welfare. The budget amount includes funding for a two to three percent increase for RTC and CPA providers; however, up to a four percent increase has been included for County certified foster care homes. Shortages of funding for mental health services and alcohol services are impacting this budget unit. To meet the case load work standard, three positions have been requested. All positions are for caseworkers; one will handle excess cases, one will improve adoptions services, and one will work in Youth and Conflict. Adoption caseworkers on average are handling about 40 cases. In both Child Protection and Youth in Conflict the Child Welfare Settlement Agreement the standard of cases for a caseworker to handle is 17. Our caseworkers currently have an average of 22 cases. OBJECTIVES: Expenditures in this program are for the placement of children into facilities due to abuse or for placement of youth beyond control of their parents. Placements are made in family foster homes, group homes, child placement agencies, and residential child care facilities. Some costs are reduced by the collections from parents and social security. 276 CHILD WELFARE AND ADMINISTRATION (CONTINUED) 2100-42410 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Average Case Load 500 500 600 Efficiency Measures FTE's per 10,000/capita 0 5 3.24 Per capita cost (county support) 5.63 14.67 10.69 Effectiveness Measures (desired results) Reduce RTC placements (Average) 91 80 70 Manage CPA costs (Reduction per Case) $0 $250 $250 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Additional positions are justified based upon caseload. BOARD ACTION: Board approved the additional positions. No change to recommended budget. 277 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Core Services 2100-42415 DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster care program primarily through counseling and parental education. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 1,168 2,500 2,500 2,500 Fixed Charges 867,059 1,250,000 1,250,000 1,250,000 Capital 0 0 0 0 Gross County Cost $ 868,227 $ 1,252,500 $ 1,252,500 $ 1,252,500 Revenue 576,971 1,077,500 1,077,500 1,077,500 Net County Cost $ 291,256 $ 175,000 $ 175,000 $ 175,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Over the past few years budgetary limitations in Child Welfare have led to a rationing of Core Service expenditures. With the 2001 increase in Child Welfare funding, it is anticipated that Core Services can be sustained at a higher level. OBJECTIVES: This program is designed to provide services such as counseling, day treatment, and education to prevent out-of-home placements. In addition, services are provided to reunite families with children in foster care. A plan is developed on an annual basis and submitted to the State for approval. Cases are monitored to determine the effectiveness of providers and program. 278 CORE SERVICES (CONTINUED) 2100-42415 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 110 110 110 Efficiency Measures Per capita cost (county support) .62 1.09 1.03 Effectiveness Measures (desired results) Amount above allocation $0 $0 $0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 279 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Low Income Energy Assistance Program & BUDGET UNIT TITLE AND NUMBER: Administration -- 2100-42610/42620 DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program. This program is 100 percent federally funded. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 91,156 $ 73,200 $ 74,600 $ 74,600 Supplies 191 1,300 1,300 1,300 Purchased Services 4,111 9,100 9,100 9,100 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 95,458 $ 83,600 $ 85,000 $ 85,000 Revenue 102,422 83,600 85,000 85,000 Net County Cost $ -6,964 $ 0 $ 0 $ 0 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: LEAP has been impacted by the high cost of heating fuels resulting in a record number of cases. The Department received 1,552 more applications in FY2000/2001 than the previous year. Upcoming State rules to expand eligibility will increase caseloads in CY2002. OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program. Eligibility is determined after an application is submitted by clients. Staff are seasonal or temporary. 280 LOW INCOME ENERGY ASSISTANCE PROGRAM &ADMINISTRATION (CONTINUED) 2100-42610 & 42620 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load (End of Program) 1,949 3,277 4,000 Efficiency Measures FTE's per 10,000/capita .31 .31 .29 Per capita cost (county support) 0 0 0 Effectiveness Measures (desired results) Determine eligibility within 45 days 100% 100% 100% Stay within allocations 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 281 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: General Assistance -- 2100-42700 DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for Federal/State categorical assistance programs and help for some medical indigents. Totally funded by county. Expenditures from this program are not covered by TANF, OAP, AND, etc. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 110,614 134,000 134,000 134,000 Contra Expense -750 -2,000 -2,000 -2,000 Capital 0 0 0 0 Gross County Cost $ 109,864 $ 132,000 $ 132,000 $ 132,000 Revenue 0 0 0 0 Net County Cost $ 109,864 $ 132,000 $ 132,000 $ 132,000 Budget Positions - -- -- -- SUMMARY OF CHANGES: The amount of funding for General Assistance is requested at the same level. The Department will monitor the usage of general assistance in CY2002 to identify if the usage of prescription drugs and County burial assistance will increase significantly. These increases may be a result of inadequacies in the State Medicaid system and general population growth. Below is a breakdown of the amounts requested. Dental $ 17,000 Vision 22,000 Shelter 40,000 Kind 5,000 Prescription 5,000 Burial 25,000 Shelter Care Mgt. 20,000 Refund - 2.000 Total $132,000 282 GENERAL ASSISTANCE (CONTINUED) 2100-42700 OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of public assistance. Non-mandated and funded 100 percent by the county. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load excluding shelter (Average) 75 75 75 Efficiency Measures Per capita cost (county support) .83 .83 .78 Effectiveness Measures (desired results) Remain within allocations 100% 100% 100% Shelter nights 2,900 2,900 2,900 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Program 100 percent county funded. BOARD ACTION: No change. 283 111 Wil('6t '\ C COLORADO 284 g A HEALTH FUND °. . . f - ,, Revenue Changes co CD COW Co to N CO r.T co a m co $2,000,000ta T T pen,. UD co $1,500,000 co N o O2002 to 10 m 02001 $1 ,000,000 F o vfil to l'IrCi Mil a �o „ifki al T y® $500,000 $0 j Solid Waste Trfs Federal/State Miscellaneous General Fund Trfs Chg for Services Licenses & Permits Fund Balance TOTAL: $5,444,582 (2001 : $4,713,970) General Fund Transfer $1 ,802,789 33.1% L4ar icenses & Permits $309,600 5.7% Miscellaneous $32,860 0.6% Solid Waste Transfer i ° $743,795 13.7% Charges for Services $510,830 9.4% Fund Balance $400,000 7.3% Federal/State $1 ,644,708 30.2% 285 HEALTH FUND 2002 Expenditures Expenditure Changes TOTAL: $5,044,582 (2001: $4,713,970) $300.000 02002 M'��3�220 Health Protection Sery � t ' $2 500 $1,$51551 $1,803,923 35.8% — $2,°000 ,jp i3isa[ •• 02001 i $118,199 51000.00 $128,000 $500,000 f J Administration $° .4 A' ;qg4 .. : ; 1' $135.000 2.7% = s E A 1 Ee Health Promotion " $466,897 9.3% = Community Health i $2,638,762 52.3% Ni r CO 5 ON E All Funds Expenditures Ten Year Trend Health Fund Expenditures and Local Taxes 100 80 He Ith 60 Taxes " °Health Fund 40 20 0 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 TEN YEAR TREND Cumulative Percent Increase: Health Subsidy 120 100 80 _ .a= ❑Taxes V r - IC 'II-7:17: 60 — LL 7, —t a Health Subsidy t 40 - :---7--------#._ - _ 20 r .y _4 0 I - I .-_ I - I I _m I = : I 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 PUBLIC HEALTH FUND SUMMARY The Weld County Department of Public Health and Environment 2002 Budget is $5,044,582. Revenue, including per capita allocation, is projected at $3,241,793 for FY 2002. Overall, this recommendation represents an increase in net county cost for FY 2002 of $136,100. The increase in net county cost is largely due to anticipated cost-of-living raises and higher health insurance costs ($184,303). Program evaluation and long-range strategic planning served as the foundation for budget preparation for FY 2002. Our goal remains to link Department budgeting to strategic goals and the evaluation of program effectiveness in achieving desired outcomes. The Administration Division of the Department continues to provide fiscal, personnel, and general administrative support to the other divisions. The Division also administers the Vital Statistics functions for Weld County. For FY 2002, the Administration Division is projecting a $35,137 increase in Personnel Services and an increase of 0.50 FTE. Of this increased amount, $27,495 is for salary and fringe benefits for the requested 0.50 FTE Health Planner position. The balance is due to the projected 4 percent cost of living salary increases. Purchased Services are projected to increase$36,443. Of this amount, $30,000 is requested for information services. This amount reflects the actual year 2000 expense of $221,430 plus an anticipated increase of $8,570 for installation of a new clinic software system. Increases of $1,000 in postage and a combined increase of $2,000 in printing and contracted services are based on increased mailings as the county's population continues to grow and for the production and distribution of an annual report to the community. An increase of $3,000 in phone services is also projected to include services to the new South County location and phone services for the requested new staff. The Administration Division is also projecting an increase in revenue of$15,000 for FY 2002 from the sale of certified copies of birth and death certificates. The Division of Public Health Nursing continues to provide preventive services to those who have no other access to health care and to those in outlying areas of the County. Division staff also performs communicable disease epidemiologic services and Tuberculosis contact investigation and treatment. The Division's request for FY 2002 is $2,638,761. This represents an increase of $414,541 over FY 2001 budget. The increase is due to increases in Personnel Services ($277,153), Supplies ($38,472), and Purchased Services ($59,771). The Division's requested increase in personnel services is largely due to $230,561 in grant funded positions for the new Nurse Family Partnership Program. The projected cost-of-living increase accounts for the balance of the total increase in personnel services. The increase in supply costs of $38,472 from the FY 2001 budget is due largely to inflationary increases in supply costs coupled with the addition of grant covered expenses related to the Nurse Family Partnership (home visitation) Program. Growth in client numbers projected for FY 2002 was also considered in projecting supply costs. The increase in Purchased Services for FY 2002 will allow the Department to provide level transition funding for the Maternity Program while the United Way Promises for Children campaign identifies community solutions to the issue of historically poor early access to prenatal care. The remainder of the requested increase in Purchased Services results from required nurse home visitor training that is covered under the grant from the CDPHE. The Nursing Division forecasts revenue increases of$340,401 for FY 2002. Most of this projected increase in revenue results from the Nurse Family Partnership grant($331,969). Increased revenue will also result from Travel Clinic, Tuberculosis control, and higher Medicaid reimbursement for Prenatal Plus case management services. Despite a modest increase in Tuberculosis funding from the CDPHE, the projected local treatment and contact investigation activities resulting from significant growth in suspected and confirmed tuberculosis cases are likely to exceed traditionally available resource allocations. The Nursing Division's 2002 request for budgeted positions represents a net increase of 4.09 FTE over the budget positions for FY 2001. This net change in positions reflects the added 288 5.0 FTE paid for by the Nurse Family Partnership grant from the CDPHE, the transfer to Health Education of 0.5 FTE of Office Technician support for Cancer Outreach and other minor reductions in FTE commitments to various programs. The Division's increase in net County cost results primarily from the proposed 4 percent cost of living salary increase for FY 2002. Growth in the County continues to increase demands for service from our Environmental Health Services Division. The Division's budget for FY 2002 is $1,803,925. This represents an increase of $152,374 over the FY 2001 Budget. The increase is due to increases in Personnel Services ($82,022), Supplies ($17,910), and Purchased Services ($59,222). Included in the $82,022 of increased expense to personnel services projected in FY 2002, the Division requested 1.25 FTE over its budgeted positions for FY 2001. Of the new FTE, 0.75 FTE will be dedicated to advancing the goals of the Weld County Solid Waste Advisory Group. Their goals involve improving solid waste diversion and recycling options in the community; including the development of a green waste transfer station and construction and demolition debris options. The other 0.50 FTE will be dedicated to Food Inspection and activities in the Confined Animal Feeding Operation program. The request for these increases in FTE results from continued growth in the restaurant industry and the expansion of feeding operations in the county conflicting with continued urban growth. The Division has also requested $10,009 to create a third tier of Environmental Health Specialist positions and $2,586 for a Chemist II position. The tiered positions will improve employee retention and allow the Division to compete for staff with other Front Range counties. Currently, Weld County is the only Front Range county without three tiers of Environmental Health Specialists. Tiered positions are also a common practice within Weld County's payroll system. The remaining increase in personnel services can be accounted for in anticipated cost-of-living increases and increased insurance costs. The Division's Supplies request represents an increase of$17,730. This is primarily due to software (Decade) user fees ($8,500) and equipment ($3,300) for the Household Hazardous Waste sites. The Division's Purchased Services expenses are projected to increase in FY 2002 by $59,222. This is primarily accounted for by projected increases in disposal expenses ($30,000), building utility expenses ($13,394), and staff medical monitoring ($1,500) in the continually growing Household Hazardous Waste Program. Also included in the increase are additional funds for the depreciation of vehicles ($11,000) and maintenance costs ($3,700) for laboratory equipment. As the result of recent grants received by the Division, no capital is necessary for the laboratory. The only capital requested this year is $5,200 for a high volume filing cabinet for record storage. The Division anticipates generating$1,288,366 in revenue during 2002. Overall, this is a $77,266 increase from anticipated 2001 revenue. The Division anticipates a decrease in revenue in the Air Program contract with CDPHE and less revenue due to the issuance of fewer biosolid and septic permits. However, increased revenue is projected in the Food Inspection Program, Daycare contract, processing of laboratory samples (water), and from the solid waste fund. The Health Promotion section provides health assessment and planning to identify, develop, and implement prevention programs that will improve the health of the citizens of Weld County. This section requests an additional 1.95 FTE of grant funded positions in the budget proposal for FY 2002. The request represents an increase in personnel services of $41,211. The additional FTE are made possible by expanded grant funds for Tobacco Control. Supplies costs are forecast to increase by $8,450 as a result of the increase in Tobacco Control programming, and the proposed purchase of a LCD projector to accommodate expanded internal and external use by all health department staff and other county departments. Revenue is projected to increase for 2002 by$26,624 as a result of increased funding for Tobacco Control. The projected change in services for 2002 represents a net county cost increase of$22,074. One of the Department's major strategic goals is to identify and implement Internet-based electronic government if it improves the efficiency of providing services or makes access more convenient for citizens. The Department remains committed to looking for more opportunities to offer the residents of Weld County easily accessible services, seamlessly integrated with other departments,and provided in a spirit of collaboration and shared ownership of issues and solutions with our communities. 289 PUBLIC HEALTH FUND SUMMARY OF REVENUE 2002 ACCOUNT NUMBER 2001 2002 2002 2002 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL LICENSES&PERMITS 2560 41400 4210 LICENSES 46,000.00 56,000.00 56,000.00 56,000.00 2560 41400 4221 PERMITS 284,600.00 253,600.00 253,600.00 253,600.00 TOTAL LICENSES&PERMITS 330,600.00 309,600.00 309,600.00 309,600.00 INTERGOVERNMENTAL REVENUE 2530 41300 4321 MEDICAID 8,270.00 9,600.00 9,600.00 9,600.00 2530 99900 4321 MEDICAID 48,928.00 49,575.00 49,575.00 49,575.00 2530 41300 4322 MEDICARE 1,675.00 2,365.00 2,365.00 2,365.00 2500 41100 4340 GRANTS 218,036.00 253,257.00 253,257.00 253,257.00 2521 41210 4340 GRANTS 14,706.00 14,707.00 14,707.00 14,707.00 2534 41300 4340 GRANTS 3,500.00 1,428.00 1,428.00 1,428.00 2535 41300 4340 GRANTS 27,000.00 21,600.00 21,600.00 21,600.00 2539 41300 4340 GRANTS 64,280.00 72,600.00 72,600.00 72,600.00 2544 41300 4340 GRANTS 6,500.00 7,156.00 7,156.00 7,156.00 2564 41400 4340 GRANTS 50,000.00 45,500.00 45,500.00 45,500.00 2520 99900 4340 GRANTS 206,695.00 257,003.00 257,003.00 233,318.00 2530 99900 4340 GRANTS 577,109.00 851,631.00 851,631.00 851,631.00 2560 99900 4340 GRANTS 83,664.00 81,971.00 81,971.00 81,971.00 Na 2500 41100 4356 COUNTIES 1,666,689.00 1,787,789.00 1,787,789.00 1,802,789.00 w 0 TOTAL INTERGOVERNMENTAL REVENUE 2,977,052.00 3,456,182.00 3,456,182.00 3,447,497.00 CHARGE FOR SERVICES 2500 41100 4410 CHARGE FOR SERVICES 120,000.00 135,000.00 135,000.00 135,000.00 2530 41300 4410 CHARGE FOR SERVICES 146,700.00 162,245.00 162,245.00 162,245.00 2534 41300 4410 CHARGE FOR SERVICES 1,500.00 1,150.00 1,150.00 1,150.00 2560 41400 4410 CHARGE FOR SERVICES 120,000.00 107,500.00 107,500.00 107,500.00 2530 99900 4410 CHARGE FOR SERVICES 75,845.00 104,935.00 104,935.00 104,935.00 TOTAL CHARGE FOR SERVICE 464,045.00 510,830.00 510,830.00 510,830.00 MISCELLANEOUS 2530 41300 4680 OTHER 17.00 350.00 350.00 350.00 2530 99900 4680 OTHER 650.00 1,440.00 1,440.00 1,440.00 2530 41300 4690 DONATIONS 60.00 2,605.00 2,605.00 2,605.00 2530 99900 4690 DONATIONS 14,710.00 28,465.00 28,465.00 28,465.00 TOTAL MISCELLANEOUS 15,437.00 32,860.00 32,860.00 32,860.00 TRANSFERS-IN 2560 41400 712700 TRANSFERS-IN 599,000.00 762,263.00 762,263.00 743,795.00 TOTAL PUBLIC HEALTH FUND 4,386,134.00 5,071,735.00 5,071,735.00 5,044,582.00 PUBLIC HEALTH FUND SUMMARY OF EXPENDITURES 2002 ACCOUNT# 2001 2002 2002 2002 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2500 41100 ADMINISTRATION 120,000.00 135,000.00 135,000.00 135,000.00 2520 41210 GENERAL HEALTH EDUCATION 187,036.00 196,374.00 196,374.00 196,374.00 2521 41210 GENERAL HEALTH EDUCATION 16,128.00 15,951.00 15,951.00 15,951.00 2530 41300 NURSING 591,865.00 521,389.00 521,389.00 521,389.00 2534 41300 NURSING 9,235.00 7,417.00 7,417.00 7,417.00 2535 41300 NURSING 27,218.00 28,080.00 28,080.00 28,080.00 2539 41300 NURSING 113,102.00 125,621.00 125,621.00 125,621.00 2560 41400 ENVIRONMENTAL 1,458,793.00 1,659,106.00 1,659,106.00 1,640,638.00 2564 41400 ENVIRONMENTAL 81,232.00 68,525.00 68,525.00 68,525.00 2520 99900 UNALLOCATED GRANTS 215,035.00 263,257.00 263,257.00 254,572.00 2530 99900 UNALLOCATED GRANTS 1,482,800.00 1,956,255.00 1,956,255.00 1,956,255.00 2560 99900 UNALLOCATED GRANTS 111,526.00 94,760.00 94,760.00 94,760.00 TOTAL PUBLIC HEALTH FUND 4,413,970.00 5,071,735.00 5,071,735.00 5,044,582.00 N BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: SUMMARY-- All Departments -- Fund 2500 DEPARTMENT DESCRIPTION: See individual units. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY I' CURRENT FY NEXT FY NEXT FY Personnel Services $ 2,936,571 $ 3,256,445 $ 3,710,436 $ 3,691,968 Supplies 238,788 241,881 306,013 306,013 Purchased Services 844,901 892,274 1,049,227 1,040,542 Fixed Charges 490,408 545,641 602,110 602,110 Contra Expense -487,768 -545,371 -601,251 -601,251 Capital 54,392 23,100 5,200 5,200 Gross County Cost $ 4,077,292 $ 4,413,970 $ 5,071,735 $ 5,044,582 Revenue 4,347,015 2,747,281 3,283,946 3,241,793 Net County Cost $ -269,723 $ 1,666,689 $ 1,787,789 $ 1,802,789 Budget Positions 73.05 76.15 83.42 83.17 SUMMARY OF CHANGES: See individual budget units. OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County;and 4)To develop programs that address the major public health issues within the county. 292 HEALTH FUND SUMMARY ALL DEPARTMENTS (CONTINUED) FUND 2500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs See individual budget units Efficiency Measures FTE's per 10,000/capita 4.06 4.23 4.62 Per capita cost (county support) $8.32 $9.26 $10.01 Effectiveness Measures (desired results) See individual budget units. FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units. BOARD ACTION: See individual budget units. 293 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue -- 25004110 DEPARTMENT DESCRIPTION: Non-program revenues from the State per capita health funds. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services Fixed Charges Capital Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 215,440 218,036 253,257 253,257 Net County Cost $ -215,440 $ -218,036 $ -253,257 $ -253,257 Budget Positions -- -- -- -- SUMMARY OF CHANGES: This increase of $35,221 from the Colorado Department of Public Health and Environment is based on the actual contracted amount for the time period July 1,2001, through June 30, 2002. The State has not yet projected the amounts for the period 2002/2003. OBJECTIVES: 1) To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County; 4) To develop programs that address the major public health issues within the county. 294 HEALTH DEPARTMENT NON-PROGRAM REVENUE (CONTINUED) 2500-4110 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs See individual budget units Efficiency Measures Per capita cost (county support) ($1.20) ($1.36) ($1.41) Effectiveness Measures (desired results) See individual budget units FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 295 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Administration -- 2500-41100 DEPARTMENT DESCRIPTION: Overall administration of Department of Public Health and Environment, including personnel, fiscal management, data and records management, procurement and facilities management. The Director is the official registrar of vital statistics for Weld County. Records of births and deaths which occur in Weld County are kept and certified copies are available upon request from the deputy registrar. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 283,232 $ 331,589 $ 366,726 $ 366,726 Supplies 4,567 15,350 14,650 14,650 Purchased Services 323,995 318,332 354,775 354,775 Fixed Charges 88 100 100 100 Contra Expense -487,768 -545,371 -601,251 -601,251 Capital 0 0 0 0 Gross County Cost $ 124,114 $ 120,000 $ 135,000 $ 135,000 Revenue 1,663,146 120,000 135,000 135,000 Net County Cost $ -1,539,032 $ 0 $ 0 $ 0 Budget Positions 7 7 7.5 7.5 SUMMARY OF CHANGES: Approximately$27,495 of the$35,137 increase in Personnel Services is for the requested .50 FTE Health Planner position. The balance is due to the projected 4 percent cost-of-living salary increases. The decrease in Supplies is based on actual expenditures from FY 2000. Of the $36,443 increase in Purchased Services, $30,000 is requested for information services. This increased amount reflects the actual year 2000 expense of$221,430, plus an anticipated increase of$8,570 for installation of a new clinic software system. Increases of$1,000 for postage and $3,000 for phone services are due to increased mailings as the county population continues to grow and for phone services at the new South County location. The contracted services and printing/duplication line items reflect a combined increase of$2,000 for the production and distribution of an annual report. The$15,000 increase in revenue is based on year 2000 actual receipts of $124,000 from the sale of certified copies of birth and death certificates. OBJECTIVES: 1) Issue birth and death certificates; 2) Provide fiscal, personnel and general management support to Environmental Protection, and Community Health Services and Health Promotion. 296 HEALTH ADMINISTRATION (CONTINUED) 2500-41100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Issuance of Birth and Death Certificates 14,153 15,500 16,500 Efficiency Measures FTE's per 10,000/capita .438 ..438 .417 Per capita cost (county support) 0 0 0 Effectiveness Measures (desired results) Increase number of certified copies of birth and death records issued from our Department. FINANCE/ADMINISTRATION RECOMMENDATION: The .5 FTE Health Planner position at a cost of$27,495 is a policy issue for the Board. Currently, the Department has a very limited ability to manage and interpret Weld-specific health data and make program or policy recommendations to the Commissioners or public and private sector partners. Boulder County, Tri-County, and Jefferson County all have Health Planners. Larimer County, and other counties, have dedicated Environmental Planners. The function of this position aligns well with Weld County's strategic plan to move away from being the direct provider of many health related services and into a role of facilitator and convener of community solutions. A part-time Health Planner would allow the department to provide up-to-date epidemiologic data in summary format to public and private agencies in Weld County to use in service planning and evaluation. Funds totaling $27,495 are included in the recommended budget. Policy issue. All other items requested are justified and recommended. BOARD ACTION: No change. Board approved the .5 FTE Health Planner position. 297 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Health Promotion -- 252041210 DEPARTMENT DESCRIPTION: Provides community organizational and educational services in the areas of adolescent pregnancy prevention, injury prevention, and chronic and communicable disease prevention. The Health Promotion Division also conducts community needs assessments in Weld County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES " LAST FY CURRENT FY r NEXT FY , NEXT FY Personnel Services $ 181,942 $ 236,055 $ 277,266 $ 277,266 Supplies 7,042 14,850 23,300 23,300 Purchased Services 65,110 122,970 124,487 115,802 Fixed Charges 35,436 44,324 50,529 50,529 Capital 1,697 0 0 0 Gross County Cost $ 291,227 $ 418,199 $ 475,582 $ 466,897 Revenue 161,658 221,401 271,710 248,025 Net County Cost $ 129,569 $ 196,798 $ 203,872 $ 218,872 Budget Positions 4.30 6.05 7.98 7.98 SUMMARY OF CHANGES: Additional FTE of 1.95 represents an increase of $41,211 in personnel of grant funded positions for the Tobacco Project and CWCCI. The Abstinence Grant will end June 1, 2002. The 1.0 FTE from this program is included in Health Promotion FTE count but expenses and funding have not been budgeted for FY2002 as the program will use carryover funding from 2001. Supplies will increase$8,450 due to expanded activity in the Tobacco Program and the purchase of a new LCD projector and a color printer. Purchased services will increase $1,517 to provide abstinence education. Revenue is projected to increase by $50,309 from increased Tobacco funding. The projected change in services represents an increase in net county cost of$7,074. OBJECTIVES: 1)Identify,access and implement health promotion/disease prevention programs and activities that will improve the health of the citizens of Weld County as determined by data tracking, health needs assessment,and resource availability;2)Reduce teen pregnancy and other youth risk-taking behavior through implementation of community-based programs promoting the assets for youth and strengthening family skills;3)Increase access to Health Department and other support services through increased collaboration and cooperation with other community agencies and organizations; and 4) Increase WCDPHE ability to perform effective health promotion/education activities through technical support and training for department staff. 298 HEALTH PROMOTION (CONTINUED) 2500-41210 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of people attending Health 8075 att 10,000 10,000 Education activities. 14418 enc. # Ed Materials Distributed in addition to 28,556 0 30,000 activities Efficiency Measures FTE's per 10,000/capita .58 .58 .44 Per capita cost (county support) 1.23 1.23 1.22 Effectiveness Measures (desired results) Reduction in teen birth rate for 10-17yr 19.2/1000 14.5/1000 19/1000 Maintain/reduce number of traffic fatalities 52 deaths 46 deaths Under 60 with increased number of cars in Weld Co Issues: Resources: Identify Weld County citizens' priority health Tobacco TS funds; issues and local/state and national use; teen WeCan resources available to address these pregnancy Action Group issues. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. New positions are grant funded. Net county cost increase is for salary adjustment. BOARD ACTION: The Board eliminated the Suicide Prevention Grant that was not funded by reducing revenues and purchase of services by $23,685. The Board did, however, make a one- time grant of$15,000 to Suicide Education and Support Services for 2002. No other changes. 299 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Community Health Services -- 2500-41300 DEPARTMENT DESCRIPTION: Holds clinics for immunizations, family planning, international travel health, and Tuberculosis. Provides immunizations, screening, counseling, communicable disease surveillance, containment, treatment, and teaching. Home visits for health promotion, evaluation, health assessment, and community activities. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,458,980 $ 1,559,048 $ 1,836,201 $ 1,836,201 Supplies 134,264 142,387 180,859 180,859 Purchased Services 240,484 230,156 289,927 289,927 Fixed Charges 268,845 290,429 331,774 331,774 Capital 10,144 2,200 0 0 Gross County Cost $ 2,112,717 $ 2,224,220 $ 2,638,761 $ 2,638,761 Revenue 1,003,647 976,744 1,317,145 1,317,145 Net County Cost $ 1,109,070 $ 1,247,476 $ 1,321,616 $ 1,321,616 Budget Positions 38.00 38.35 42.44 42.44 SUMMARY OF CHANGES: A gain of 4.09 FTE from the FY2001 budget is attributed to the newly implemented Nurse Family Partnership Program. Of the $277,153 increase, approximately $230,561 is for staff for this grant funded program. The balance is the four percent cost-of-living increase in salaries. Cost for supplies increased by $38,472. This is due to the addition of the Nurse Family Partnership program, increased prices for vaccines/medical supplies, and increased service utilization by the public. The increase of $59,771 in purchased services reflects the required training for the Nurse Family Partnership staff, level funding for the Maternity Program, and greater demand for consultation, lab, and diagnostic services. Request reflects an increase of$41,345 in overhead for administration services. Increased fees for international travel and expanded Medicaid reimbursements account for the additional revenue of $340,401 for the Nurse Family Partnership Grant. 300 COMMUNITY HEALTH SERVICES (CONTINUED) 2500-41300 OBJECTIVES: 1) To provide preventive and protective health services to the citizens of Weld County. 2) Continue program evaluation and on-going analysis of cost effective methods of providing health services. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs 16,207 18,300 18,500 Efficiency Measures FTE's per 10,000/capita 2.18 2.4 2.3 Per capita cost (county support) $6.16 $7.80 $7.34 Immunizations given 17,730 16,899 18,000 Children's Health 302 900 350 Family Services 5,312 5,925 6,045 Effectiveness Measures (desired results) Fewer unintended pregnancies Increased access to prenatal care in the first trimester Evaluate barriers to accessing health care Ensure provision of immunizations according to the state law FINANCE/ADMINISTRATION RECOMMENDATION: The budget includes the restructuring of the pay grades for the Community Health Nurse(CHN) classifications by creating a new classification of CHN III at pay grade 37, and selling the current classification of CHN II at pay grade 35. Initial cost impact is $1,441, long term has potential savings to the county. The purpose is to provide an additional tier for professional nursing positions requiring greater skill sets or involvement in managing regional programs. This should help with retention and fits what other county health department are doing. Additional positions are all grant funded. Recommend approval. BOARD ACTION: Board approved the budget as recommended including the additional grant positions and restructuring of the pay grades for Community Health Nurses. 301 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Environmental Health Services -- 2560-41400 DEPARTMENT DESCRIPTION: Serves to improve the quality of life for all county residents by requiring safe, healthful,and comfortable living and working conditions and by striving to enhance the individual's total environmental well-being. Services include technical assistance and consultation, monitoring and sampling, inspection and enforcement, education and planning activities. The laboratory purpose is the prevention and control of communicable diseases and the epidemiological study of disease. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,012,417 $ 1,129,753 $ 1,230,243 $ 1,211,775 Supplies 92,915 69,294 87,204 87,204 Purchased Services 215,312 220,816 280,038 280,038 Fixed Charges 186,039 210,788 219,708 219,708 Capital 42,551 20,900 5,200 5,200 Gross County Cost $ 1,549,234 $ 1,651,551 $ 1,822,393 $ 1,803,925 Revenue 1,303,124 1,211,100 1,306,834 1,288,366 Net County Cost $ 246,110 $ 440,451 $ 515,559 $ 515,559 Budget Positions 23.75 24.75 25.50 25.25 SUMMARY OF CHANGES: The Division is requesting 1.5 FTE. One FTE ( $18,458) will work exclusively in recycling and solid waste outreach to provide increased recycling and waste diversion options to the citizens of the County. This position will fill a similar role as the temporary .75 staff person that was funded the previous two budget cycles. The other.5 FTE ($22,300)is requested due to the continued growth of the restaurant industry and increasing complaints and involvement with confined animal feeding operations. The Division is also requesting to create a third tier of Environmental Health Specialists($10,009)and upgrade a Chemical Specialist position ($2,586). Other increases to the Personnel Services result from anticipation of a four percent cost-of-living raise and increased insurance costs. The Division is requesting$87,024 for supplies in 2002. This is an increase of$17,730 from the 2001 request. The increase is due to: Software (Decade) user fees ($8,500), additional supplies for the new Health Education Specialist position ($3,150), a hydraulic lift gate and antifreeze tank for the Household Hazardous Waste Program ($3,300), and funding ($1,634) for additional outreach (newsletter) for the food program. 302 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2500-41400 The Division's request for services is approximately$60,000 more than the 2001 request. This is due primarily to requests for the Household Hazardous Waste Program and include anticipated increased disposal costs ($30,000), increased utility costs at the sites ($13,394), and medical testing for staff($1,500). Other changes in services are increased funds for new outreach position ($6,000), depreciation of vehicles ($11,000), and funding for maintenance of DI system ($1,200) and autoclave ($2,500). The Division's fixed charges have increased by approximately $17,000, due to the cost of overhead. The Division's request of$5,200 for a high volume filing cabinet in capital outlay is much less than previous years. The Division anticipates generating $1,306,834 in revenue during 2002, which is a $95,734 increase over the 2001 anticipated revenue. The Division anticipates reduced revenues through the Division's contract with the Air Pollution Control Division of the Colorado Department of Pubic Health and Environment, Septic and Biosolids permits, and the loss of a laboratory contract with North Colorado Medical Center. However, the Division expects increased revenues from the food program, daycare contract, HHW , and processing of laboratory (water) samples. OBJECTIVES: 1)To minimize the risk and rate of transmission of communicable diseases in Weld County; 2) To minimize the environmental impacts from waste disposal and work to provide recycling and waste diversion opportunities; 3)To protect water quality;4)To maintain and improve the level of service in response to growth in the County by optimizing technology and efficiency; 5) To be prepared and effectively respond to environmental and public health emergencies; 6)To protect air quality in Weld County; 7)To work cooperatively with the public through outreach and education to reduce negative environmental impacts; 8)To minimize rural-urban conflicts through environmental planning, communication, and service; 9) To maintain and expand community partnerships to maximize resources for solutions to public health issues; and 10) To effectively communicate internally and externally to provide optimum service to our clients. 303 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2500-41400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Field Activities (inspection, complaints, 8,550 8,700 8,900 investigations, etc.) Efficiency Measures FTE's per 10,000/capita 1.48 1.54 1.40 Per capita cost (county support) $1.36 $2.45 $2.86 Effectiveness Measures (desired results)* Fewer illnesses from communicable diseases Minimized environmental impacts from waste disposal and waste facilities. Improved water quality. Improved efficiency and use of technology. Effective response to environmental or public health emergencies. Improved air quality. Fewer environmental impacts. Minimized rural-urban conflicts. Expanded community partnerships that results in improved resources for solutions to public health issues. Improved service to external and internal customers. *Also, please see Objective Tracking Statement. 304 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2500-41400 FINANCE/ADMINISTRATIONRECOMMENDATION:The budget includes the following Personnel items that are recommended: 1. An additional .5 FTE Environmental Health Specialist II (EHS II) position for confined feeding operations(CAFO)activities and Retail Food Program is recommended. Continued growth development in the county has resulted in the increase in the number of food establishments and CAFO complaints. In 1998 there were 511 food establishments to inspect, 638 in 2000, and approaching 700 by 2002. As more subdivisions move into rural areas the number of CAFO complaints grows accordingly. Workload appears to justify the .5 FTE ($22,330). Position costs are partly offset by added revenue. (Approved by Board.) 2. Converting .75 FTE Health Education Specialist from temporary to full-time has been requested ($18,458). The Board has indicated in work sessions that they want to continue efforts to educate the public about recycling to reduce the waste going into landfills. This program is funded by the Solid Waste Fund ($82,093). Policy issue. (Not approved by Board.) 3. Restructure the Environmental Health Specialist (EHS) classification series to add an additional tier for professional growth and to be more competitive in the labor market by adding an EHS III at grade 37 ($4,765) and reducing EHS II to grade 35 ($5,244). The budget cost is the worst case if everyone was promoted that was eligible. Currently EHS positions are under filled and salary savings is accruing. Recommend implementation for internal and external pay equity for the profession. (Approved by Board.) 4. It is recommended that the Chemist position be upgraded to pay grade 37($2,586). Brings the position into better internal and external pay alignment based upon salary surveys and duties assigned. (Approved by Board.) All other line item funding levels are recommended. BOARD ACTION: The Board approved the budget as recommended with the exception of increasing the .75 FTE Health Education specialist to full-time($18,458)for the recycling program (Item#2)since the City of Greeley declined to participate in the Green Waste Reduction Program the county will not proceed with it, either. As a result, the additional .25 FTE is not justified. All other recommended items were unchanged by the Board. 305 ist:, WUDc. COLORADO 306 HUMAN RESOURCES FUND 1 TEN YEAR TREND Cumulative Percent Increase: Human Services 300 250 200 — w T _ �- ®Human 150 - - Services y 100 $., _ ----- _— _ —_ — -_= _ 50 ' Y _._._- _ 0 - I "- I I I I I I - I I I 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 HUMAN SERVICES FUND SUMMARY The Human Services Fund for 2002 is projected to increase by$984,151, or 10.68 percent, for a total of$10,194,500. Changes are associated with increases to Head Start Programs,which help with various needs of economically disadvantaged pre-school children and jobs programs, as well as Area Agency on Aging, which includes a variety of programs for older Americans. Being totally reliant upon state and federal funding sources, Human Services continues to operate in an environment of uncertainty. The Human Services Fund's 2002 budget has been constructed based upon the best available information on the funding levels. It is very likely that many of the amounts will be changed between now and the actual execution of the 2002 budget. The primary programs of Human Services are associated with the Workforce Investment Act(W IA) funded under the Department of Labor, Employment and Training Administration. This program is anticipating $1,200,000 for 2002. In addition, the Job Service contract will be for $550,000. Temporary Assistance to Needy Families (TANF) is funded at $365,000, primarily for training of TANF clients. The Welfare to Work Grant remains the same at $250,000 for 2002. The Human Services Fund is totally funded through state and federal programs with the exception of the 25 percent local match for the Aging Program, which amounts to $12,351. All Human Services indirect costs are included in the 2002 budget. Other programs of the Human Services Fund remain relatively stable programmatically with the following 2002 funding levels: Transportation $ 125,000 Supplemental Foods 1,130,000 Area Agency on Aging 950,000 Senior Nutrition 365,000 CSBG 250,000 In the above programs, Weld County must continue to be responsive and reactive to federal and state administrative and budget changes in 2002. The budget includes funding for Head Start programs totaling $2,582,000, with an additional $2,200,000 for Migrant Head Start. The Pre-School Program is funded at $227,500, and all the educational programs total $5,009,500, up $725,000. 308 HUMAN SERVICES FUND SUMMARY OF REVENUE 2002 ACCOUNT NUMBER 2001 2002 2002 2002 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL INTERGOVERNMENTAL REVENUE 2611 60000 4314 USDA 115,000.00 115,000.00 115,000.00 115,000.00 261495 60000 4314 USDA 40,000.00 40,000.00 40,000.00 40,000.00 2653 60000 4314 USDA 50,000.00 50,000.00 50,000.00 50,000.00 2654 60000 4314 USDA 10,000.00 10,000.00 10,000.00 10,000.00 267695 60000 4314 USDA 175,000.00 180,000.00 180,000.00 180,000.00 2611 60000 4320 FEDERAL GRANTS 2,069,000.00 2,456,000.00 2,456,000.00 2,456,000.00 261495 60000 4320 FEDERAL GRANTS 1,802,000.00 2,140,000.00 2,140,000.00 2,140,000.00 262695 60000 4320 FEDERAL GRANTS 450,000.00 550,000.00 550,000.00 550,000.00 2627 60000 4320 FEDERAL GRANTS 15,000.00 17,000.00 17,000.00 17,000.00 2633 60000 4320 FEDERAL GRANTS 205,000.00 250,000.00 250,000.00 250,000.00 2635 60000 4320 FEDERAL GRANTS 76,000.00 66,000.00 66,000.00 66,000.00 2636 60000 4320 FEDERAL GRANTS 250,000.00 170,000.00 170,000.00 170,000.00 2637 60000 4320 FEDERAL GRANTS 250,000.00 210,000.00 210,000.00 210,000.00 2641 60000 4320 FEDERAL GRANTS 20,000.00 30,000.00 30,000.00 30,000.00 2643 60000 4320 FEDERAL GRANTS 200,000.00 200,000.00 200,000.00 200,000.00 2651 60000 4320 FEDERAL GRANTS 35,649.00 37,649.00 37,649.00 37,649.00 2652 60000 4320 FEDERAL GRANTS 196,000.00 196,000.00 196,000.00 196,000.00 2653 60000 4320 FEDERAL GRANTS 170,000.00 193,000.00 193,000.00 193,000.00 W 2654 60000 4320 FEDERAL GRANTS 29,000.00 29,000.00 29,000.00 29,000.00 O 2656 60000 4320 FEDERAL GRANTS 15,000.00 23,000.00 23,000.00 23,000.00 2657 60000 4320 FEDERAL GRANTS 2,500.00 2,500.00 2,500.00 2,500.00 2658 60000 4320 FEDERAL GRANTS 2,000.00 2,500.00 2,500.00 2,500.00 2662 60000 4320 FEDERAL GRANTS 65,000.00 70,000.00 70,000.00 70,000.00 267895 60000 4320 FEDERAL GRANTS 210,000.00 250,000.00 250,000.00 250,000.00 2672 60000 4321 MEDICAID 55,000.00 55,000.00 55,000.00 55,000.00 267695 60000 4324 VALUE OF INVENTORY 900,000.00 950,000.00 950,000.00 950,000.00 262995 60000 4340 GRANTS 167,000.00 167,000.00 167,000.00 167,000.00 2630 60000 4340 GRANTS 55,000.00 55,000.00 55,000.00 55,000.00 2632 60000 4340 GRANTS 253,000.00 345,000.00 345,000.00 345,000.00 2646 60000 4340 GRANTS 105,000.00 107,000.00 107,000.00 107,000.00 265995 60000 4340 GRANTS 420,000.00 425,000.00 425,000.00 425,000.00 2671 60000 4340 GRANTS 185,000.00 180,000.00 180,000.00 180,000.00 TOTAL INTERGOVERNMENTAL REVENUE 8,592,149.00 9,571,649.00 9,571,649.00 9,571,649.00 HUMAN SERVICES FUND SUMMARY OF REVENUE 2002 ACCOUNT NUMBER 2001 2002 2002 2002 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL CHARGE K0R SERVICES 2611 60000 4410 CHARGE FOR SERVICES 10,000.00 10,000.00 10,000.00 10,000.00 2617 60000 4410 CHARGE FOR SERVICES 227,500.00 227,500.00 227,500.00 227,500.00 2620 60000 4410 CHARGE FOR SERVICES 11,700.00 0.00 0.00 0.00 262995 60000 4410 CHARGE FOR SERVICES 10,000.00 10,000.00 10,000.00 10,000.00 2632 60000 4410 CHARGE FOR SERVICES 20,000.00 20,000.00 20,000.00 20,000.00 2645 60000 4410 CHARGE FOR SERVICES 155,000.00 155,000.00 155,000.00 155,000.00 2646 60000 4410 CHARGE FOR SERVICES 13,000.00 13,000.00 13,000.00 13,000.00 2654 60000 4410 CHARGE FOR SERVICES 12,000.00 12,000.00 12,000.00 12,000.00 2669 60000 4410 CHARGE FOR SERVICES 16,000.00 20,000.00 20,000.00 20,000.00 TOTAL CHARGE FOR SERVICE 475,200.00 467,500.00 467,500.00 467,500.00 MISCELLANEOUS 261495 60000 4680 OTHER 20,000.00 20,000.00 20,000.00 20,000.00 2611 60000 4690 DONATIONS 1,000.00 1,000.00 1,000.00 1,000.00 2653 60000 4690 DONATIONS 122,000.00 122,000.00 122,000.00 122,000.00 TOTAL MISCELLANEOUS 143,000.00 143,000.00 143,000.00 143,000.00 TRANSFERS-IN - 2651 60000 711000 TRANSFERS-IN 0.00 12,351.00 12,351.00 12,351.00 O TOTAL HUMAN SERVICES FUND 9,210,349.00 10,194,500.00 10,194,500.00 10,194,500.00 HUMAN SERVICES FUND SUMMARY OF EXPENDITURES 2002 ACCOUNT# 2001 2002 2002 2002 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2611 60000 HUMAN SERVICES 2,195,000.00 2,582,000.00 2,582,000.00 2,582,000.00 261495 60000 HUMAN SERVICES 1,862,000.00 2,200,000.00 2,200,000.00 2,200,000.00 2617 60000 HUMAN SERVICES 227,500.00 227,500.00 227,500.00 227,500.00 2620 60000 HUMAN SERVICES 11,700.00 0.00 0.00 0.00 262695 60000 HUMAN SERVICES 450,000.00 550,000.00 550,000.00 550,000.00 2627 60000 HUMAN SERVICES 15,000.00 17,000.00 17,000.00 17,000.00 262995 60000 HUMAN SERVICES 177,000.00 177,000.00 177,000.00 177,000.00 2630 60000 HUMAN SERVICES 55,000.00 55,000.00 55,000.00 55,000.00 2632 60000 HUMAN SERVICES 273,000.00 365,000.00 365,000.00 365,000.00 2633 60000 HUMAN SERVICES 205,000.00 250,000.00 250,000.00 250,000.00 2635 60000 HUMAN SERVICES 76,000.00 66,000.00 66,000.00 66,000.00 2636 60000 HUMAN SERVICES 250,000.00 170,000.00 170,000.00 170,000.00 2637 60000 HUMAN SERVICES 250,000.00 210,000.00 210,000.00 210,000.00 Lo 2641 60000 HUMAN SERVICES 20,000.00 30,000.00 30,000.00 30,000.00 '- 2643 60000 HUMAN SERVICES 200,000.00 200,000.00 200,000.00 200,000.00 2645 60000 HUMAN SERVICES 155,000.00 155,000.00 155,000.00 155,000.00 2646 60000 HUMAN SERVICES 118,000.00 120,000.00 120,000.00 120,000.00 2651 60000 HUMAN SERVICES 48,000.00 50,000.00 50,000.00 50,000.00 2652 60000 HUMAN SERVICES 196,000.00 196,000.00 196,000.00 196,000.00 2653 60000 HUMAN SERVICES 342,000.00 365,000.00 365,000.00 365,000.00 2654 60000 HUMAN SERVICES 51,000.00 51,000.00 51,000.00 51,000.00 2656 60000 HUMAN SERVICES 15,000.00 23,000.00 23,000.00 23,000.00 2657 60000 HUMAN SERVICES 2,500.00 2,500.00 2,500.00 2,500.00 2658 60000 HUMAN SERVICES 2,000.00 2,500.00 2,500.00 2,500.00 265995 60000 HUMAN SERVICES 420,000.00 425,000.00 425,000.00 425,000.00 2662 60000 HUMAN SERVICES 65,000.00 70,000.00 70,000.00 70,000.00 2669 60000 HUMAN SERVICES 16,000.00 20,000.00 20,000.00 20,000.00 I 2671 60000 HUMAN SERVICES 185,000.00 180,000.00 180,000.00 180,000.00 2672 60000 HUMAN SERVICES 55,000.00 55,000.00 55,000.00 55,000.00 , 267695 60000 HUMAN SERVICES 1,075,000.00 1,130,000.00 1,130,000.00 1,130,000.00 267895 60000 HUMAN SERVICES 210,000.00 250,000.00 250,000.00 250,000.00 TOTAL HUMAN SERVICES FUND 9,222,700.00 10,194,500.00 10,194,500.00 10,194,500.00 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Head Start Program -- 60000 - 2611 DEPARTMENT DESCRIPTION: Health, nutrition, education and day care programs for economically disadvantaged pre-school age children. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,049,252 $ 1,200,000 $ 1,300,000 $ 1,300,000 Supplies 61,459 95,000 75,000 75,000 Purchased Services 1,026,260 900,000 1,200,000 1,200,000 Fixed Charges 4,074 0 7,000 7,000 Capital 0 0 0 0 Gross County Cost $ 2,141,045 $ 2,195,000 $ 2,582,000 $ 2,582,000 Revenue 2,141,045 2,195,000 2,582,000 2,582,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Grant has increased due to federal legislation expanding Head Start programs. OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2) Provide services to eligible clients as specified in the Head Start plan approved by the Board. 312 HEAD START PROGRAM (CONTINUED) 60000 - 2611 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients Served 537 517 517 Efficiency Measures Per capita cost $11.83 $12.13 $14.27 Per capita cost (County support) In kind $ .16 $ .41 $ .47 Effectiveness Measures (desired results) Maintain full case load slots 517 517 517 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 313 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Migrant Head Start-- 60000 - 2614 DEPARTMENT DESCRIPTION: Health, nutrition and day care programs for infant/toddler and preschool-age migrant children in Northeast Colorado and the Western slope. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 741,541 $ 950,000 $ 1,000,000 $ 1,000,000 Supplies 21,521 100,000 100,000 100,000 Purchased Services 646,907 800,000 997,000 997,000 Fixed Charges 2,566 12,000 3,000 3,000 Capital 102,806 0 100,000 100,000 Gross County Cost $ 1,515,341 $ 1,862,000 $ 2,200,000 $ 2,200,000 Revenue 1,515,341 1,862,000 2,200,000 2,200,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Grant has increased due to federal legislation expanding Migrant Head Start. OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2) Provide services to eligible clients as specified in the Migrant Head Start plan approved by the Board. 314 MIGRANT HEAD START (CONTINUED) 60000 - 2614 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 99 150 250 Efficiency Measures Per capita cost $8.37 $10.29 $12.16 Per capita cost (County Support) In kind $ .13 $ .21 $ .24 Effectiveness Measures (desired results) Maintain performance standards Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 315 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Preschool Fund --60000 - 2617 DEPARTMENT DESCRIPTION: Contracted Preschool slots with various school districts. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY ' CURRENT FY NEXT FY NEXT FY Personnel Services $ 69,374 $ 125,000 $ 125,000 $ 125,000 Supplies 632 2,500 2,500 2,500 Purchased Services 66,288 100,000 100,000 100,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 136,294 $ 227,500 $ 227,500 $ 227,500 Revenue 136,294 227,500 227,500 227,500 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: Provide preschool services to school district requesting the services. 316 PRESCHOOL FUND (CONTINUED) 60000 - 2617 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 79 75 75 Efficiency Measures Per capita cost $ .75 $1.26 $1.26 Effectiveness Measures (desired results) Full slots maintained 75 75 75 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 317 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Job Service (Wagner/Peyser)—60000 - 2626 DEPARTMENT DESCRIPTION: Administer all Job Service activities to the residents of Weld County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 332,566 $ 275,000 $ 400,000 $ 400,000 Supplies 1,947 5,000 3,000 3,000 Purchased Services 72,454 170,000 147,000 147,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 406,967 $ 450,000 $ 550,000 $ 550,000 Revenue 406,967 450,000 550,000 550,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: New formula at state level has increased Weld County's funding by $100,000. OBJECTIVES: 1) Administer Wagner/Peyser Contract in accordance with DOL rules and regulations; and 2) Provide services to eligible clients as specified in the One Stop plan approved by the Board. 318 JOB SERVICE (WAGNER/PEYSER) (CONTINUED) 60000 - 2626 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 8,230 8,000 8,000 Efficiency Measures Per capita cost $2.25 $2.48 $3.04 Effectiveness Measures (desired results) Job placements 2,268 2500 2,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 319 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND Number: Summer Job Hunt -- 60000 - 2627 DEPARTMENT DESCRIPTION: Administer youth employment program for the summer months. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 10,548 $ 10,000 $ 12,000 $ 12,000 Supplies 174 1,000 1,000 1,000 Purchased Services 2,278 4,000 4,000 4,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 13,000 $ 15,000 $ 17,000 $ 17,000 Revenue 13,000 15,000 17,000 17,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program has a $2,000 increase in funding. OBJECTIVES: 1) Administer Summer Job Hunt contract in accordance with DOL rules and regulations; and 2) Provide services to eligible clients as specified in the One Stop plan approved by the Board. 320 SUMMER JOB HUNT (CONTINUED) 60000 - 2627 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 1,153 1,200 1,200 Efficiency Measures Per capita cost $ .07 $ .08 $ .09 Effectiveness Measures (desired results) Obtained employments 371 400 400 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 321 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Employment First -- 60000 - 2629 DEPARTMENT DESCRIPTION: This program allows eligible Food Stamp clients to participate in various job search and development activities. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY '! NEXT FY NEXT FY Personnel Services $ 88,607 $ 100,000 $ 100,000 $ 100,000 Supplies 11,809 32,000 12,000 12,000 Purchased Services 62,905 45,000 65,000 65,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 163,321 $ 177,000 $ 177,000 $ 177,000 Revenue/Transfers In 163,321 177,000 177,000 177,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2) Provide services to eligible clients as specified in the Employment First plan approved by the Board. 322 EMPLOYMENT FIRST (CONTINUED) 60000 - 2629 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients Served 729 935 950 Efficiency Measures Per capita cost $ .90 $ .98 $ .98 Effectiveness Measures (desired results) Clients placed in FT employment 225 252 285 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 323 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Youth Crime Prevention Intervention -- 60000 - 2630 DEPARTMENT DESCRIPTION: Employment and training for hi-risk out of school youth . ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY ! CURRENT FY NEXT FY NEXT FY Personnel Services $ 10,911 $ 30,000 $ 20,000 $ 20,000 Supplies 57 1,000 1,000 1,000 Purchased Services 43,051 24,000 34,000 34,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 54,019 $ 55,000 $ 55,000 $ 55,000 Revenue 54,019 55,000 55,000 55,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: Provide employment and training for at-risk youth. 324 YOUTH CRIME PREVENTION INTERVENTION (CONTINUED) 60000 - 2630 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Youth served 131 150 60 Efficiency Measures Per capita cost $ .30 $ .30 $ .30 Effectiveness Measures (desired results) Participants receiving GED's 47 35 20 Participants entering employment 52 46 30 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 325 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Temporary Assistance to Needy Families - 60000-2632 DEPARTMENT DESCRIPTION: Employment/Training program for clients on welfare. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 204,426 $ 150,000 $ 210,000 $ 210,000 Supplies 979 3,000 1,000 1,000 Purchased Services 180,800 120,000 154,000 154,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 386,205 $ 273,000 $ 365,000 $ 365,000 Revenue 386,205 273,000 365,000 365,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program increased by $92,000 for 2002. OBJECTIVES: Provide employment services to TANF clients. 326 TEMPORARY ASSISTANCE TO NEEDY FAMILIES (CONTINUED) 60000-2632 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients Served 391 390 380 Efficiency Measures Per capita cost (county support) $2.13 $1.51 $2.02 Effectiveness Measures (desired results) Meet Federal Participation rates Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 327 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Welfare to Work -- 60000 - 2633 DEPARTMENT DESCRIPTION: Program to work with the employed, hard-to-serve TANF clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES ` LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 39,115 $ 100,000 $ 100,000 $ 100,000 Supplies 789 5,000 5,000 5,000 Purchased Services 99,800 100,000 145,000 145,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 139,704 $ 205,000 $ 250,000 $ 250,000 Revenue 139,704 205,000 250,000 250,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Increase of$45,000 for contract services. OBJECTIVES: To keep clients off of public assistance and employed. 328 WELFARE TO WORK (CONTINUED) 60000 - 2633 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients Served 110 135 130 Efficiency Measures Per capita cost $ .77 $1.13 $1.38 Effectiveness Measures (desired results) Meet job entry rate Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 329 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act,Administration--60000-2635 DEPARTMENT DESCRIPTION: This program tracks the administration for all of the Workforce Investment Act grants. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY. NEX P FY NEXT FY Personnel Services $ 19,636 $ 50,000 $ 50,000 $ 50,000 Supplies 59 1,000 1,000 1,000 Purchased Services 3,688 25,000 15,000 15,000 OFixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 23,383 $ 76,000 $ 66,000 $ 66,000 Revenue 23,383 76,000 66,000 66,000 Net County Cost $ 0 $ 0 _$ 0 $ 0 Budget Positions - - - - -- - - SUMMARY OF CHANGES: Decrease of$10,000 in program funding. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients Served 111 129 120 Efficiency Measures Per capita cost $ .13 $.42 $.37 Effectiveness Measures (desired results) Positive terminations 51 109 100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 330 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act Adult Program - 60000-2636 DEPARTMENT DESCRIPTION: This program replaced the JTPA adult program on July 1, 2000. This program provides employment and training for eligible adults. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY " CURRENT FY ! NEXT FY NEXT FY Personnel Services $ 54,570 $ 120,000 $ 110,000 $ 110,000 Supplies 1,045 5,000 3,000 3,000 Purchased Services 23,637 125,000 57,000 57,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 79,252 $ 250,000 $ 170,000 $ 170,000 Revenue 79,252 250,000 170,000 170,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Decrease of$80,000 in program funding. OBJECTIVES: Provide eligible adults with core services to attain employment. 331 WORKFORCE INVESTMENT ACT ADULT PROGRAM (CONTINUED) 60000-2636 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients Served 111 129 120 Efficiency Measures Per capita cost $ .44 $1.38 $ .94 Effectiveness Measures (desired results) Positive terminations 51 109 100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 332 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act-Youth Program-60000 -2637 DEPARTMENT DESCRIPTION: This program replaces JTPA youth programs on July 1, 2000. This program provides employment and training programs for in-school and out-of-school youth. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 68,214 $ 170,000 $ 175,000 $ 175,000 Supplies 347 5,000 1,000 1,000 Purchased Services 8,862 75,000 34,000 34,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 77,423 $ 250,000 $ 210,000 $ 210,000 Revenue 77,423 250,000 210,000 210,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Decrease of$40,000 in grant funding. OBJECTIVES: To provide core services to eligible youth. 333 WORKFORCE INVESTMENT ACT YOUTH PROGRAM (CONTINUED) 60000 -2637 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Youth served 69 90 85 Efficiency Measures Per capita cost $ .43 $1.38 $1.16 Effectiveness Measures (desired results) Terminations 10 66 60 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 334 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Workforce Investment Act BUDGET UNIT TITLE AND NUMBER: Statewide Activities Grant - - 60000-2640 DEPARTMENT DESCRIPTION: These funds are incentive grants based on performance of the WIA programs and are used for staff training and administration. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY ' NEXT FY NEXT FY Personnel Services $ 6,640 $ 0 $ 10,000 $ 10,000 Supplies 0 0 0 0 Purchased Services 12,778 20,000 20,000 20,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 19,418 $ 20,000 $ 30,000 $ 30,000 Revenue 19,418 20,000 30,000 30,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Increase of$10,000 for personnel services in program. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients Served 111 129 120 Efficiency Measures Per capita cost $ .11 $.11 $.17 Effectiveness Measures (desired results) Positive terminations 51 109 100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval BOARD ACTION: No change. 335 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Workforce Investment Act BUDGET UNIT TITLE AND NUMBER: Dislocated Worker Program -- 60000-2643 DEPARTMENT DESCRIPTION: This program replaced the JTPA Dislocated Worker Program on July 1, 2000. This program provides retraining for laid off clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 42,082 $ 100,000 $ 100,000 $ 100,000 Supplies 0 10,000 10,000 10,000 Purchased Services 30,092 90,000 90,000 90,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 72,174 $ 200,000 $ 200,000 $ 200,000 Revenue 72,174 200,000 200,000 200,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: Provide retraining for eligible laid off clients. 336 WORKFORCE INVESTMENT ACT DISLOCATED WORKER PROGRAM (CONTINUED) 60000-2643 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 84 85 80 Efficiency Measures Per capita cost $ .40 $1.11 $1.11 Effectiveness Measures (desired results) Positive terminations 42 68 62 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 337 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Educational Lab -- 60000 - 2645 DEPARTMENT DESCRIPTION: This fund covers the cost of operating the Computer Educational Lab. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY' Personnel Services $ 91,728 $ 100,000 $ 100,000 $ 100,000 Supplies 9,944 25,000 25,000 25,000 Purchased Services 23,409 30,000 30,000 30,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 125,081 $ 155,000 $ 155,000 $ 155,000 Revenue 125,081 155,000 155,000 155,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: Provide a computer educational experience for clients. 338 EDUCATIONAL LAB (CONTINUED) 60000 - 2645 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 1,994 1,500 1500 Efficiency Measures Per capita cost $ .69 $ .86 $ .86 Effectiveness Measures (desired results) GED's obtained 43 50 50 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 339 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Americorp Program -- 60000 - 2646 DEPARTMENT DESCRIPTION: Youth corp program contracted with Larimer County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 97,538 $ 40,000 $ 99,000 $ 99,000 Supplies 2,880 2,000 3,000 3,000 Purchased Services 17,132 70,000 18,000 18,000 Fixed Charges 0 6,000 0 0 Capital 0 0 0 0 Gross County Cost $ 117,550 $ 118,000 $ 120,000 $ 120,000 Revenue 117,550 118,000 120,000 120,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Increase of$2,000 in grant funding and a reallocation of line items. OBJECTIVES: Provide Federal Americorp program for youth to receive stipends and college tuition credits for public service work. 340 AMERICORP PROGRAM (CONTINUED) 60000 - 2646 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Participants in program 8 8 8 Efficiency Measures Per capita cost $ .65 $ .65 $ .66 Effectiveness Measures (desired results) Clients completing program 4 2 8 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 341 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Administration -- 60000 - 2651 DEPARTMENT DESCRIPTION: This Older American's Act Grant administers the Senior Programs of the Area Agency on Aging. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 32,352 $ 37,000 $ 34,000 $ 34,000 Supplies 862 1,000 1,000 1,000 Purchased Services 14,998 10,000 15,000 15,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 48,212 $ 48,000 $ 50,000 $ 50,000 Revenue/Transfers In 35,861 35,649 37,649 37,649 Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Slight increase of$2,000. County subsidy of$12,351 is unchanged. OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. 342 AREA AGENCY ON AGING ADMINISTRATION (CONTINUED) 60000 - 2651 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Programs Administered 11 12 12 Efficiency Measures Per capita cost (county support) $ .07 $ .07 $ .07 Per capita cost other .20 .20 .21 Effectiveness Measures(desired results) n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 343 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Support Services -- 60000 - 2652 DEPARTMENT DESCRIPTION: This grant provides several contracted services to the elderly; adult day care, home nursing care, peer counseling, outreach, respite services, legal counseling and ombudsman assistance. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 58,425 $ 82,000 $ 60,000 $ 60,000 Supplies 252 1,000 1,000 1,000 Purchased Services 140,660 113,000 135,000 135,000 Fixed Charges° 0 0 0 Capital 0 0 0 0 Gross County Cost $ 199,337 $ 196,000 $ 196,000 $ 196,000 Revenue 199,337 196,000 196,000 196,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. 344 AREA AGENCY ON AGING SUPPORT SERVICES (CONTINUED) 60000 - 2652 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Outreach - homebound Spanish-surnamed elderly 4,594 3,600 3,600 Adult day care 19,140 20,000 20,000 Peer Counseling 1,932 1,800 1,800 Legal consultation/representation 682 970 970 Homemaker and personal care 2,016 1,787 1,787 Nursing home advocacy 332 450 450 Efficiency Measures Per capita cost $1.10 $1.08 $1.08 Effectiveness Measures (desired results) Work output goals are maintained Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 345 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Congregate Meal Program -- 60000 - 2653 DEPARTMENT DESCRIPTION: This grant provides meals to the senior population at 23 nutrition sites around the County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES 'c LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 71,627 $ 50,000 $ 55,000 $ 55,000 Supplies 6,932 9,000 9,000 9,000 Purchased Services 257,085 283,000 301,000 301,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 335,644 $ 342,000 $ 365,000 $ 365,000 Revenue 335,644 342,000 365,000 365,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Increase of$23,000 or 6.7 percent in funding level. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. 346 AREA AGENCY ON AGING CONGREGATE MEAL PROGRAM (CONTINUED) 60000 - 2653 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Meals served 70,934 71,500 70,000 Efficiency Measures Per capita cost $1.85 $1.89 $2.02 Effectiveness Measures (desired results) Maintain program income/meal $2.06 $2.00 $2.00 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 347 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Home Delivered Meals -- 60000 - 2654 DEPARTMENT DESCRIPTION: This grant provides home delivered meals through Meals on Wheels and also funds the Liquid Supplement Program. ACTUAL BUDGETED REQUESTED " FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 6,585 7,000 7,000 7,000 Purchased Services 43,520 44,000 44,000 44,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 50,105 $ 51,000 $ 51,000 $ 51,000 Revenue 50,105 51,000 51,000 51,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: 1) Administer program as defined by CDHS/0AA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. 348 AREA AGENCY ON AGING HOME DELIVERED MEALS (CONTINUED) 60000-2654 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Meals served 27,657 30,000 30,000 Efficiency Measures Per capita cost $ .28 $ .28 $ .28 Effectiveness Measures (desired results) Maintain income/meal ($2) $2.13 $2.00 $2.00 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 349 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Health Services -- 60000 - 2656 DEPARTMENT DESCRIPTION:This grant provides health services to needy elderly clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY ! NEXT FY Personnel Services $ 395 $ 2,000 $ 9,000 $ 9,000 Supplies 2,522 0 0 0 Purchased Services 2,801 13,000 14,000 14,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 5,718 $ 15,000 $ 23,000 $ 23,000 Revenue 5,718 15,000 23,000 23,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - -- -- -- SUMMARY OF CHANGES: $8,000 increased level of federal funding. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. 350 AREA AGENCY ON AGING HEALTH SERVICES (CONTINUED) 60000 - 2656 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Dental services to low income elderly 18 20 25 Efficiency Measures Per capita cost $ .03 $ .08 $ .13 Effectiveness Measures (desired results) Work output goals are maintained Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 351 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Elder Abuse Grant -- 60000 - 2657 DEPARTMENT DESCRIPTION: This grant provides for educational training to the community on elder abuse. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 3,683 $ 2,000 $ 2,000 $ 2,000 Supplies 0 0 0 0 Purchased Services 600 500 500 500 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 4,283 $ 2,500 $ 2,500 $ 2,500 Revenue 4,283 2,500 2,500 2,500 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: Provide training to the community on elderly abuse. 352 AREA AGENCY ON AGING ELDER ABUSE GRANT (CONTINUED) 60000 - 2657 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Educated CNA, staff, NH residents/families 167 175 175 Efficiency Measures Per capita cost $ .01 $ .02 $ .02 Effectiveness Measures (desired results) Education of long term staff 167 175 175 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 353 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Special Ombudsman -- 60000 - 2658 DEPARTMENT DESCRIPTION: These funds supplement the support services fund. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 3,685 $ 1,500 $ 1,500 $ 1,500 Supplies 0 0 0 0 Purchased Services 690 500 1,000 1,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 4,375 $ 2,000 $ 2,500 $ 2,500 Revenue 4,375 2,000 2,500 2,500 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Slight increase in funding of$500. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. 354 AREA AGENCY ON AGING SPECIAL OMBUDSMAN (CONTINUED) 60000 - 2658 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Recruit and train volunteers 166 165 165 Efficiency Measures Per capita cost $ .02 $ .01 $ .01 Effectiveness Measures (desired results) Work outputs are maintained Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 355 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Single Entry Point-- 60000 - 2659 DEPARTMENT DESCRIPTION: This grant provides case management services to Medicaid eligible clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST Pt CURRENT FY NEXT FY NEXT FY Personnel Services $ 301,062 $ 330,000 $ 345,000 $ 345,000 Supplies 1,177 2,000 5,000 5,000 Purchased Services 70,380 88,000 75,000 75,000 Fixed Charges 0 0 0 0 Capital 14,137 0 0 0 Gross County Cost $ 386,756 $ 420,000 $ 425,000 $ 425,000 Revenue 386,756 420,000 425,000 425,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Increase of$5,000 in program funding. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. 356 AREA AGENCY ON AGING SINGLE ENTRY POINT (CONTINUED) 60000 - 2659 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 463 470 475 Efficiency Measures Per capita cost $2.14 $2.32 $2.35 Effectiveness Measures (desired results) Divert Medicaid Eligible clients from Institutional care to cost effective home care 463 470 475 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 357 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Federal Transit Grant-- 60000 - 2662 DEPARTMENT DESCRIPTION: This grant supplements minibus services to the elderly of the County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 36,076 $ 0 $ 40,000 $ 40,000 Supplies 10,000 0 0 0 Purchased Services 26,124 65,000 30,000 30,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 72,200 $ 65,000 $ 70,000 $ 70,000 Revenue 72,200 65,000 70,000 70,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- j SUMMARY OF CHANGES: Increase of$5,000 in federal transit dollars. OBJECTIVES: 1)Administer program as defined by CDOT rules and regulations; and 2) Provide services to eligible clients as specified in the FTA grant approved by the Board. 358 FEDERAL TRANSIT GRANT (CONTINUED) 60000 - 2662 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Miles tracked 469,410 470,000 475,000 Efficiency Measures Per capita cost $ .40 $ .36 $ .39 Effectiveness Measures (desired results) Passenger trips 82,338 82,500 83,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 359 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Other Programs -- 60000 - 2669 DEPARTMENT DESCRIPTION: This area includes minor sources of funding that supplement the aging programs. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FT CURRENT FY NEXT FY NEXT FY Personnel Services $ 12,003 $ 10,000 $ 18,000 $ 18,000 Supplies 0 500 0 0 Purchased Services 7,828 5,500 2,000 2,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 19,831 $ 16,000 $ 20,000 $ 20,000 Revenue 19,831 16,000 20,000 20,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: $4,000 increase, or 25 percent in federal monies. OBJECTIVES: Supplement other senior programs in Weld County. 360 AREA AGENCY ON AGING OTHER PROGRAMS (CONTINUED) 60000 - 2669 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Client assessments as needed 10 10 10 Efficiency Measures Per capita cost $ .11 $ .09 $ .11 Effectiveness Measures (desired results) Maintain work outputs goals Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 361 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging State Funds - - 60000-2671 DEPARTMENT DESCRIPTION: New supplemental funding source started 7/1/2000. A combination of HB-1072 funds and General Fund Long Bill monies. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 25,062 $ 50,000 $ 50,000 $ 50,000 Supplies 106 1,000 1,000 1,000 Purchased Services 54,313 134,000 129,000 129,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 79,481 $ 185,000 $ 180,000 $ 180,000 Revenue 79,481 185,000 180,000 180,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Decrease of$5,000 in state aging dollars. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. 362 AREA AGENCY ON AGING STATE FUNDS (CONTINUED) 60000 - 2671 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Dental Clients Served 14 30 30 Meals served 2,052 4,500 4,500 SC Personal Care Clients served 172 250 250 SC Adult Day Care clients served 70 150 150 Omsbudsman clients served 450 800 800 Efficiency Measures Per capita cost $ .44 $1.02 $ .99 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 363 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Medicaid Transportation -- 60000 - 2672 DEPARTMENT DESCRIPTION: Medical and non-medical transportation of Medicaid clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 23,065 $ 0 $ 30,000 $ 30,000 Supplies 0 0 0 0 Purchased Services 16,702 55,000 25,000 25,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 39,767 $ 55,000 $ 55,000 $ 55,000 Revenue 39,767 55,000 55,000 55,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change in funding level. Line items have been reallocated. OBJECTIVES: To establish a new program with transportation and meet a community need. 364 MEDICAID TRANSPORTATION (CONTINUED) 60000 - 2672 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Miles tracked 26,564 27,000 27,500 Efficiency Measures Per capita cost $ .22 $ .30 $ .30 Effectiveness Measures (desired results) Passenger trips 2,977 3,000 3,100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 365 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Supplemental Foods -- 60000- 2676 DEPARTMENT DESCRIPTION: This program distributes USDA commodities to low income eligible mothers, infants and children and elderly of the County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 26,477 $ 0 $ 25,000 $ 25,000 Supplies 932,799 900,000 950,000 950,000 Purchased Services 170,757 175,000 155,000 155,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,130,033 $ 1,075,000 $ 1,130,000 $ 1,130,000 Revenue 1,130,033 1,075,000 1,130,000 1,130,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Supplemental foods budget is up $55,000 or 5 percent for 2002. OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2) Provide services to eligible clients as specified in the USDA contract approved by the Board. 366 SUPPLEMENTAL FOODS (CONTINUED) 60000- 2676 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 51,481 52,000 52,000 Efficiency Measures Per capita cost $6.25 $5.94 $6.25 Effectiveness Measures (desired results) Maintain or increase average monthly participation rate Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 367 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Community Services Block Grant -- 60000 - 2678 DEPARTMENT DESCRIPTION: This grant provides a range of community services to the low income and elderly of the community. It's focus has been on transportation in the rural sites. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY i NEXT FY NEXT FY Personnel Services $ 136,210 $ 50,000 $ 145,000 $ 145,000 Supplies 149 1,000 1,000 1,000 Purchased Services 80,538 159,000 104,000 104,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 216,897 $ 210,000 $ 250,000 $ 250,000 Revenue 216,897 210,000 250,000 250,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program funding is up $40,000 for 2002. OBJECTIVES: 1) Administer program as defined by D0L rules and regulations; and 2) Provide services to eligible clients as specified in the CSBG plan approved by the Board. 368 • COMMUNITY SERVICES BLOCK GRANT (CONTINUED) 60000 - 2678 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Transportation to rural elderly 6,230 6,300 6300 Volunteer support 250 240 240 Employment opportunities low-income unskilled adult labor force 1028 746 750 Efficiency Measures Per capita cost $1.20 $1.16 $1.38 Effectiveness Measures (desired results) Work output goals maintained Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 369 Atvvr IfilDC. COLORADO 370 r � Val VI d 2f1N2AJ, p 1VIO2d SPECIAL REVENUE FUNDS Special Revenue Funds are established to account for taxes or other earmarked revenue of the county which finance specified activities as required by law or administrative action. CONTINGENCY FUND: The Contingency Fund is funded at the level of$3,000,000. It is recommended that this amount, coupled with the approximate$2,000,000 carry-over fund balance in the General Fund be retained, especially with all the uncertainty of state and federal funding and tax collections. SOLID WASTE FUND: The Solid Waste Fund is funded at the anticipated revenue level of fees at $1,300,000 with an anticipated beginning fund balance of$1,000,000. Funds are committed to offset environmental health costs, the household hazardous waste program ($743,795), overhead ($90,487),and trash enforcement and pickup program($64,972). $15,000 is budgeted for equipment for the hazardous materials response team. The remaining $385,746 is designated for roads impacted by landfills. CONSERVATION TRUST FUND: The Conservation Trust Fund is budgeted at$355,718 based upon the anticipated operating costs for 2002. The budget reflects funding of Island Grove Park only. EMERGENCY RESERVE FUND: The Emergency Reserve Fund is established perAmendment One(TABOR), passed November 3, 1992. The amendment requires that an emergency reserve be created to be used for declared emergencies only. It also requires each local government to reserve one percent or more for 1993, two percent or more for 1994, and three percent or more for all later years of the fiscal year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. A reserve of$2,500,000 has been established for 2002,which is greater than the required 3 percent of fiscal spending. 371 CONSERVATION TRUST FUND SUMMARY OF REVENUE 2002 ACCOUNT NUMBER 2001 2002 2002 2002 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL INTERGOVERNMENTAL REVENUE 2200 73700 4332 LOTTERY 330,000.00 355,000.00 355,000.00 355,000.00 MISCELLANEOUS REVENUE 2200 73700 4610 EARNINGS ON INVESTMENTS 10,000.00 2,500.00 2,500.00 2,500.00 TOTAL CONSERVATION TRUST FUND 340,000.00 357,500.00 357,500.00 357,500.00 w V N CONSERVATION TRUST FUND SUMMARY OF EXPENDITURES 2002 ACCOUNT# 2001 2002 2002 2002 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2200 73700 CONSERVATION TRUST 340,000.00 355,718.00 355,718.00 355,718.00 TOTAL CONSERVATION TRUST FUND 340,000.00 355,718.00 355,718.00 355,718.00 w V w BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CONSERVATION TRUST FUND BUDGET UNIT TITLE AND NUMBER: Conservation Trust Fund -- 2200-73700 DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of Colorado to be used for the acquisition, development, and maintenance of new conservation sites within Weld County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES P LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 315,044 309,934 352,718 352,718 Capital 0 30,066 3,000 3,000 Gross County Cost $ 315,044 $ 340,000 $ 355,718 $ 355,718 Revenue 382,477 340,000 357,500 357,500 Net County Cost $ -67,433 $ 0 $ -1,782 $ -1,782 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Revenues from the Colorado Lottery are difficult to predict for 2002 due to a decline in the traditional lottery revenues that will be offset with the lottery proceeds from the new Powerball game started in August, 2001. As a result the revenues are being projected at the historical level of$355,000 for the lottery proceeds, and $2,500 from interest earnings in 2002.The fund has a$400,000 carry over fund balance that allows the county to in essence spend the proceeds one year after their receipt, which is a prudent spending philosophy for this fund. Island Grove Park will cost$355,718,which is nearly the entire 2002 amount of estimated revenue. The big increase is in energy costs ($30,000) and the loss of$10,000 in revenue due to the shift of users to the new Community Building. This will mean that the Missile Site park will be funded entirely by the General Fund at a cost of$50,342. A total of$1,782 is undesignated. OBJECTIVES: See criteria following Administrative Recommendation. 374 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Missile Site Park Visitors 2,300 2,400 2,400 Island Grove Park Visitors 775,000 800,000 810,00 Efficiency Measures Per capita cost (county support) $1.75 $1.89 $1.98 Cost per visitor $0.41 $0.42 $0.44 Effectiveness Measures (desired results) Percentage of increased use 3% 3% 1.2% Percentage of increased revenue from user fees to support parks 15% 15% 0% FINANCE/ADMINISTRATION RECOMMENDATION: Historically, the following is the amount of money received annually since the lottery started: 1983 $ 194,698 1984 195,304 1985 151,033 1986 138,069 1987 162,736 1988 154,074 1989 130,764 1990 136,726 1991 200,103 1992 220,219 1993 264,371 1994 205,534 1995 327,162 1996 312,024 1997 356,262 1998 363,962 1999 286,971 2001 358,802 375 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 The funds have been used for maintenance and development of Island Grove Park and the Missile Site Park, with the exception of the following items: Entity Purpose Amount 1983: Greeley Civic Auditorium $ 141,464 1984: Greeley Civic Auditorium $ 143,000 1985: Greeley Civic Auditorium $ 90,000 1986: Greeley Civic Auditorium $ 51,500 LaSalle Community Center 10,000 Ault Park System 7,500 Dacono Park Improvements 3,000 Windsor Park Improvements 6,000 Ft. Lupton Pearsin Park Sports Complex 10,000 Independence Stampede Headquarters Facility 5,000 Since 1987 all funds have gone to the two county parks. Beginning in 2002 only Island Grove Park will be funded. In 1984,the Board adopted the following criteria,in priority order,for the use and allocation of Weld County lottery funds. This policy remains in force today: 1. To maintain and develop the two existing county parks. 2. Projects must enhance the quality of life for the citizens of Weld County. 3. Projects must contribute to or compliment the economic development activities of Weld County. 4. Projects must have an area impact or significance. 5. Funds used for local community projects must have substantial local support. 6. Outside of existing county parks, no operating funds shall be contributed to projects. 376 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 $25,000 was requested for a new Island Grove Park Master Plan. City of Greeley is not funding their $25,000 share. Concur with City of Greeley that a new Master Plan is not needed and, therefore, not recommended for funding in 2002. Capital items totaling $26,900 were requested, but only $3,000 are recommended as follows: (4-H Building) ADA Lift Platform $ 23,900 $ -0- Vacuum and Buffer 3,000 3,000 $ 26,900 $ 3,000 BOARD ACTION: The Board approved the budget as recommended. Missile site Park will be funded in the General Fund. The additional $30,000 for utilities was reduced due to recent drops in energy costs. It is not felt that the additional $30,000 will be needed. The total undesignated amount resulting with this change is $30,178. 377 CONTINGENT FUND SUMMARY OF REVENUE 2002 ACCOUNT NUMBER 2001 2002 2002 2002 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2300 90300 4112 CURRENT PROPERTY TAXES 2,100,000.00 0.00 0.00 0.00 TOTAL CONTINGENT FUND 2,100,000.00 0.00 0.00 0.00 V CO CONTINGENT FUND SUMMARY OF EXPENDITURES 2002 ACCOUNT# 2001 2002 2002 2002 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2300 90300 CONTINGENT 4,450,000.00 3,000,000.00 3,000,000.00 3,000,000.00 TOTAL CONTINGENT FUND 4,450,000.00 3,000,000.00 3,000,000.00 3,000,000.00 L.) BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CONTINGENCY FUND BUDGET UNIT TITLE AND NUMBER: Contingency Fund -- 2300-90300 DEPARTMENT DESCRIPTION: The Contingency Fund exists to cover reasonably unforeseen expenditures or revenue short-falls. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 2,250,000 4,450,000 3,000,000 3,000,000 Capital 0 0 0 0 Gross County Cost $ 2,250,000 $ 4,450,000 $ 3,000,000 $ 3,000,000 Revenue/Fund Bal. 2,251,414 2,350,000 3,000,000 3,000,000 Net County Cost $ -1,414 $ 2,100,000 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Contingency Fund is funded at the level of $3,000,000 by a carryover fund balance of$3,000,000. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that the amount of $3,000,000 and the Emergency Reserve of$2,500,000 provide adequate reserves for the county and should be retained. BOARD ACTION: No change. 380 EMERGENCY RESERVE FUND SUMMARY OF REVENUE 2002 ACCOUNT NUMBER 2001 2002 2002 2002 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2400 53100 4112 CURRENT PROPERTY TAXES 0.00 0.00 0.00 0.00 TOTAL EMERGENCY RESERVE FUND 0.00 0.00 0.00 0.00 Co EMERGENCY RESERVE FUND SUMMARY OF EXPENDITURES 2002 ACCOUNT# 2001 2002 2002 2002 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2400 53100 EMERGENCY RESERVE 2,500,000.00 2,500,000.00 2,500,000.00 2,500,000.00 TOTAL EMERGENCY RESERVE FUND 2,500,000.00 2,500,000.00 2,500,000.00 2,500,000.00 w 00 N BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EMERGENCY RESERVE FUND BUDGET UNIT TITLE AND NUMBER: Emergency Reserve -- 2400-53100 DEPARTMENT DESCRIPTION: The Emergency Reserve Fund is established per Amendment One (TABOR), passed November 3, 1992, which requires that an emergency reserve be established to be used for declared emergencies only, and that each local government shall reserve for 1993 1 percent or more, for 1994 2 percent or more, and for all later years 3 percent or more of the fiscal year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 2,500,000 2,500,000 2,500,000 Capital 0 0 0 0 Gross County Cost $ 0 $ 2,500,000 $ 2,500,000 $ 2,500,000 Revenue/Fund Bal. 0 2,500,000 2,500,000 2,500,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Emergency Reserve is funded at$2,500,000, which meets the 3 percent fiscal year spending requirement. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that $2,500,000 be funded to comply with the TABOR Amendment requirements passed in 1992. Reserve is funded from carry-over fund balance. BOARD ACTION: No change. 383 SOLID WASTE FUND SUMMARY OF REVENUE 2002 ACCOUNT NUMBER 2001 2002 2002 2002 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL CHARGE FOR SERVICES 2700 90200 4410 CHARGE FOR SERVICES 1,150,000.00 1,300,000.00 1,300,000.00 1,300,000.00 TOTAL SOLID WASTE FUND 1,150,000.00 1,300,000.00 1,300,000.00 1,300,000.00 w 03 SOLID WASTE FUND SUMMARY OF EXPENDITURES 2002 ACCOUNT# 2001 2002 2002 2002 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2700 21240 ORDINANCE 163 ENFORCEMENT 112,782.00 64,972.00 64,972.00 64,972.00 2700 90200 SOLID WASTE 466,773.00 1,235,028.00 1,235,028.00 1,235,028.00 TOTAL SOLID WASTE FUND 579,555.00 1,300,000.00 1,300,000.00 1,300,000.00 Lo 00 Ln BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOLID WASTE BUDGET UNIT TITLE AND NUMBER: Code Enforcement-- 2700-21240 DEPARTMENT DESCRIPTION: This budget accounts for code enforcement for littering, illegal dumping, and roadside trash pick-up program. ACTUAL ' BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT Pt ' NEXT FY NEXT FY Personnel Services $ 26,337 $ 30,041 $ 38,622 $ 38,622 Supplies 0 650 650 650 Purchased Services 9,021 20,700 20,700 20,700 Fixed Charges 0 5,000 5,000 5,000 Capital 0 0 0 0 Gross County Cost $ 35,358 $ 56,391 $ 64,972 $ 64,972 Revenue 0 0 0 0 Net County Cost $ 35,358 $ 56,391 $ 64,972 $ 64,972 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: The only change to the budget is the cost for personnel,which is up due to cost of living and more time devoted to enforcement. All other line items are the same. OBJECTIVES: 1)Mitigate the impact of solid waste sites in Weld County;and 2)Provide roadside trash pick-up and enforcement. 386 CODE ENFORCEMENT (CONTINUED) 2700-21240 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of Complaints 700 700 800 Efficiency Measures FTE's per 10,000/capita support .0555 .0555 .0555 Per capita cost (county support) $0.20 $0.31 $0.36 Effectiveness Measures (desired results) Reduced roadside litter FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Time spent is based upon level of complaints. BOARD ACTION: No change. 387 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOLID WASTE BUDGET UNIT TITLE AND NUMBER: Solid Waste Fund -- 2700-90200 DEPARTMENT DESCRIPTION: This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites to combat environmental problems,promote trash clean- up, provide for the household hazardous materials program, and to further improve and develop landfill sites within the county. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 357 0 0 0 Purchased Services 96,461 1,079,662 1,144,541 1,144,541 Fixed Charges 654,292 13,947 90,487 90,487 Capital 0 0 0 0 Gross County Cost $ 751,110 $ 1,093,609 $ 1,235,028 $ 1,235,028 Revenue 1,299,132 1,150,000 1,300,000 1,300,000 Fund Balance $ -548,022 $ -56,391 $ -64,972 $ -64,972 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Revenues are up $150,000 due to higher utilization of the landfills in Weld County. Department of Health and Environment costs for the Household Hazardous Waste program ($680,170) and solid waste reduction education and recycling program ($63,625) are budgeted for a total of $743,795. Indirect costs are $90,487 for 2002. For the first time $15,000 is budgeted to fund equipment for the hazardous materials response team. Undesignated amounts of$385,746 are in the budget. OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide Household Hazardous Materials Program. 388 SOLID WASTE FUND (CONTINUED) 2700-90200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Landfill Inspections 36 36 36 Household Hazardous Material (HHM) 576,201 626,836 680,170 Surcharge Collected $1,299,132 $1,150,000 $1,300,000 Efficiency Measures Per capita cost (collected) $7.22 $6.39 $7.22 Per capita HI-IM cost $3.20 $3.48 $3.78 Effectiveness Measures (desired results) Community clean-ups 4 4 4 Increased volume of HHM diverted from landfills 7% 9% 10% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. $385,746 remains undesignated in the 2002 budget to mitigate impacts of landfills, such as road access, cleanups, and transfer stations. A $1,000,000 fund balance also exists for the same needs if required. BOARD ACTION: Board did not approve the addition of.25 FTE Health Education Specialist for the green waste reduction program. This reduced the transfer to the Health Department by $18,468, and increased the undesignated amount to $385,746. The Board plans to use the full undesignated amount for work on county roads impacted by landfills in 2002. 389 a ri _111111e. COLORADO 390 I I C tND \ s 0 V CAPITAL PROJECT FUNDS SUMMARY Capital Project Funds are established to budget for financial resources used for the acquisition or improvement of the capital facilities of the county. A detailed Long Range Capital Plan for 2002- 2006 is presented in this section and relates to the specifics of the 2002 capital project budgets. The Capital Expenditures Fund accounts for various capital improvement projects for county buildings. The 2002 program is funded at $12,064,555 with $8,005,555 from property tax, $300,000 from an Energy Impact Grant, and$200,000 from interest earnings. Anticipated projects include Phase II of the North Jail($8,000,000), Public Safety Administration Building ($2,500,000), replacement of the Galeton grader shed ($165,000), parks/recreation ($125,000), and special projects ($165,000). In addition, $1,109,555 will be reserved for the construction of Phase III of the North Jail Complex. A$3,559,000 carry-over beginning fund balance and a$1,109,555 ending reserve fund balance is anticipated. The 2002 budget focuses primarily on the most significant one,which is the jail expansion in 2002. Based upon a study done by the Sheriff's Office staff, it is anticipated that the additional 226-bed facility will take approximately$500,000 to staff and operate with the closure of the Centennial Jail concurrent with the opening of the new 226-bed pod. This amount is programmed into the five- year operational budget projections. The other projects in the five-year capital plan focus on providing space for the courts. Maintenance of the space will be a county cost, but operational costs of the court system remain a cost of the State of Colorado. A 22,000 square foot building for the public safety administrative functions will be constructed in 2002 to allow the Sheriff to vacate the Centennial Complex for Court needs. The additional operation costs for the Public Safety Administration Building is estimated to be $80,000 per year beginning in 2003. The special projects are primarily cosmetic enhancements to buildings that will not impact operating costs, but will improve the appearance and functionality of the buildings involved. 391 CAPITAL EXPENDITURE FUND SUMMARY OF REVENUE 2002 ACCOUNT NUMBER 2001 2002 2002 2002 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 4000 17500 4112 CURRENT PROPERTY TAXES 2,525,000.00 5,775,000.00 5,775,000.00 8,005,555.00 INTERGOVERNMENTAL REVENUE 4000 17500 4340 GRANTS 0.00 0.00 0.00 300,000.00 MISCELLANEOUS 4000 17500 4610 EARNINGS ON INVESTMENTS 150,000.00 200,000.00 200,000.00 200,000.00 TOTAL CAPITAL EXPENDITURE FUND 2,675,000.00 5,975,000.00 5,975,000.00 8,505,555.00 I w VD N CAPITAL EXPENDITURES FUND SUMMARY OF EXPENDITURES 2002 ACCOUNT# 2001 2002 2002 2002 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 4000 17500 CAPITAL IMPROVEMENT AND ACQUISITION 5,185,000.00 8,455,000.00 8,455,000.00 12,064,555.00 TOTAL CAPITAL EXPENDITURES FUND 5,185,000.00 8,455,000.00 8,455,000.00 12,064,555.00 w w BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CAPITAL EXPENDITURES BUDGET UNIT TITLE AND NUMBER: Capital Expenditures --4000-17500 DEPARTMENT DESCRIPTION: Capital projects for general county use. Created in accordance with CRS 29-1-301(1.2)April 5, 1984. Formerly Public Works-County Buildings Fund (Fund 33). ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Capital 2,225,949 2,725,000 8,455,000 12,064,555 Gross County Cost $ 2,225,949 $ 2,725,000 $ 8,455,000 $ 12,064,555 Revenue 2,491,811 200,000 200,000 500,000 Fund Balance (2,233,377) 0 2,480,000 3,559,000 Net County Cost $ (2,499,239) $ 2,525,000 $ 5,775,000 $ 8,005,555 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Capital Expenditures Fund accounts for various capital improvement projects for county buildings. The 2002 program is funded at $12,064,555 with $8,005,555 from property tax, $300,000 from an Energy Impact Grant, and $200,000 from interest earnings. Anticipated projects include Phase II of the North Jail ($8,000,000), Public Safety Administration Building ($2,500,000), replacement of the Galeton grader shed ($165,000), parks/recreation ($125,000), and special projects ($165,000). In addition, $1,109,555 will be reserved for the construction of Phase III of the North Jail Complex. A $3,559,000 carry-over beginning fund balance and a $1,109,555 ending reserve fund balance is anticipated. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Budget reflects the 2002 funding level of the Proposed Long Range Capital Plan for 2002 - 2006. The actual plan is on the pages immediately following. BOARD ACTION: Final budget moved the construction of the Public Safety (Sheriff) Administration Building into FY 2002. 394 WELD COUNTY LONG RANGE CAPITAL PROJECTS FIVE-YEAR PLAN 2002 - 2006 Presented By: Donald D. Warden, Director Finance and Administration September, 2001 395 LONG RANGE CAPITAL PROJECTS FIVE YEAR PLAN 2002 - 2006 INTRODUCTION: Section 14-3 of the Weld County Home Rule Charter provides: "The Board may require that the Director of Finance and Purchasing submit, at the time of submission of the annual budget,a five-year capital improvements program and budget. Such program shall include recommended projects, construction schedule,estimate of cost,anticipated revenue sources, methods of financing, and such other information as may be required." This five-year plan projects capital improvements for 2002 - 2006. The recommended program for capital construction is intended as a guideline to be adjusted by the Board of County Commissioners on an annual basis. It represents flexible goals for organizing solutions to county program needs, and it is intended to provide the Board of County Commissioners with the perspective for making fiscal policy decisions. Annual modifications in the plan will reflect necessary adjustments and priorities, changes in programs, and readjustments of other county fiscal requirements. This report has four(4) sections: 1. Introduction 2. Financing Alternatives 3. 2002 - 2006 Five-year Plan 4. 2002 Budgetary Impact The section on financing recommends a program for funding the next five years' capital construction. This section lists the various sources of revenue currently available to the county, and the alternatives available for financing the remainder of the capital projects program. The 2002-2006 five-year plan section provides a list of recommended projects and the time schedule for the next five fiscal years. Additionally, it provides justification for the recommendation and attempts to enumerate problems and recommended solutions for the capital improvements program over the next five years. The project section describes each recommended project, and provides information on the existing situation, the proposed solution, and the financing plan for each project. The last section of the report provides a recommended 2002 budget for the capital construction program. It provides specific detail regarding each recommended project and the impact on the 2002 county budget. 396 FINANCING ALTERNATIVES 397 FINANCING Overview: There are a number of ways to finance capital improvement projects. Some of the most common methods are: 1. Pay as you go: Pay as you go is a method of financing capital projects with current revenues -- paying cash instead of borrowing against future revenues. Pay as you go has several advantages. First, it saves interest cost. Second, pay as you go protects borrowing capacity for unforeseen major outlays that are beyond any current year's capacity. Third, when coupled with regular, steady completion of capital improvements and good documentation and publicity, pay as you go fosters favorable bond ratings when long term financing is undertaken. Finally, the technique avoids the inconvenience and considerable cost associated with marketing of bond issues, advisors, counsel, printing, etc. However, there are practical and theoretical disadvantages to a pay as you go policy. First, pay as you go puts a heavy burden on the project year. Second, it creates awkward fluctuating expenditure cycles which do not occur with extended financing. Third, a long life asset should be paid for by its users throughout its normal life rather than all at once by those who may not have the use of it for the full term. Finally, when inflation is driving up construction costs, it may be cheaper to borrow and pay today's prices rather than wait and pay tomorrow's. 2. All borrowing policy: An all borrowing policy or a substantial reliance on debt financing is another approach. The annual available resources could be used entirely for debt service with the size of the annual resources setting the limit on the amount that could be borrowed. 3. Capital reserve: A capital reserve plan is an approach where the annual resources available could be accumulated in one or more capital reserve funds, the amounts invested, and when any funds become adequate to pay for a proposed project, the fund could be expended. This is a good approach when a county has a capital requirement which can wait. Accumulation of the necessary capital funds over a period of time is a feasible approach,assuming a relatively stable construction dollar. HB1111 passed in 1982 specifically provides for a capital improvements trust fund for capital reserves. 398 4. Partial pay as you go policy: A partial pay as you go policy is a common approach. Some of the annual resources would be used to finance capital improvements directly, and the remainder would go for supporting a debt program. Even if a local government pursues a borrowing policy, an initial down payment out of current revenues is a possibility. A customary five to ten percent down is a limited pay as you go policy, and assures that the voters authorizing the approval will make a cash contribution so all of the burden will not be postponed. 5. Joint financing: An ever increasing number of cities and counties are benefitting from joint development of a project. The construction of a city/county office building and recreational areas are examples. This avenue of funding and planning capital projects normally is advantageous to both jurisdictions. 6. Lease/Purchase: Local governments can utilize lease/purchase methods for needed public works projects by having it constructed by a private company or authority. The facility is then leased by the jurisdiction on an annual or a monthly rental. At the end of the lease period, the title to the facility can be conveyed to the jurisdiction without any future payments. The rental over the years will have paid the total original cost plus interest. This method has been used successfully in a number of jurisdictions. The utilization of a building authority would fall under this category of financing. Numerous considerations are involved in the selection of the foregoing approaches, or some combination thereof: 1. Political realities may preclude utilization of one or more of the above alternatives. For example, the passage of general obligation bonds as a debt financing mechanism has not met recent success at the polling places in most jurisdictions. 2. The pay as you go concept has three distinct advantages. A. It provides great flexibility to the county for future periods of economic recession or depression but does not accumulate large fixed-charge costs. B. It avoids the payment of interest charges. C. It imposes upon public officials the full political responsibility for levy of the taxes necessary to pay the local share of such projects. 3. The debt financing approach has the advantage of spreading the cost over a generation of current users of public facilities, thereby imposing upon each a significant portion of the cost of each project. 4. In an inflationary period,one must take into account the extent to which prepayment for capital outlay is warranted, when the opportunity for repayment of the principal and interest in dollars that are less expensive can be arranged. 399 5. During periods of rapid rise in costs, the time delay necessary to accumulate down payments or full pay as you go resources invites higher costs which may wipe out most, if not all, of the advantages of non-payment of interest. In the five-year capital projects plan, a combination of funding methods will be recommended to finance capital construction in an attempt to balance the economy of a payment in full program with the fairness of sharing the burden among present and future taxpayers. This recommended financial program reflects consideration of many factors, including the availability of cash, anticipated interest rates at the time of construction, and projected inflationary cost increases that would result from project delays. 400 Hello