HomeMy WebLinkAbout20013061.tiff RESOLUTION
RE: APPROVE APPLICATION FOR COUNTY EQUALIZATION GRANT FOR HIGH
PLAINS REGIONAL LIBRARY SERVICE SYSTEM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for a County Equalization
Grant from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the High Plains Regional Library Service System,
to the County Equalization Administration, with terms and conditions being as stated in said
application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Application for a County Equalization Grant from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the High Plains Regional Library Service System, to the County Equalization
Administration be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of October, A.D., 2001.
BOARD OF OUNTY COMMISSIONERS
WELD C• i� TY, COLORADO
ti
ATTEST: MidI gee,
' - r. J. Gei e, Cha'
Weld County Clerk to the at •` a
�p P ` lenn Vaad,�'ro-em BY: Deputy Clerk to the Board
Will H. Jerke(
APPRO D AS ORM: w
vi E. Long
ounty Attorn y ,
Robert D. Masden
2001-3061
C, Ik je r LI0009
REGIONAL LIBRARY SERVICE SYSTEM
APPLICATION FOR COUNTY EQUALIZATION GRANT
INSTRUCTIONS: Complete this form and return to:
COUNTY EQUALIZATION ADMINISTRATION
NAME OF COUNTY NAME OF LIBRARY OR AGENCY THAT WILL ADMINISTER PROJECT
WELD HIGH PLAINS REGIONAL LIBRARY SERVICE SYSTEM
ADDRESS
800 8rn Avenue, Suite 209; Greeley, CO 80631
FISCAL AGENT (IF DIFFERENT FROM LIBRARY OR AGENCY ADMINISTERING THE PROJECT
NAME: Beth Hager TELEPHONE NUMBER: (970) 356-4357
1. According to the statistical reports of public libraries in WELD county, total local library support for FY
01 was $5,753,342.
2. [x] I hereby certify that all libraries participating in the County Equalization Grant provide free library
service to all residents of the county.
3. [ x] I hereby certify that total local support budgeting for library service in the county is at or above
that minimum level mill levy rate equivalency of.5 mills.
4. [x] I hereby certify that the total local support budgeted for library service in the above named county
for FY 02 is $7,445,562.
5. [ x] If the amount listed in#4 is less than the amount listed in#1, please respond to one of the
following questions:
a) Is the legal maximum mill levy support for the library service being provided in the county
even though the actual dollar amount going to libraries is reduced because of a drop in
assessed valuation?
Yes x No
b) Other reasons (please specify)
S, e;
oard of County Commissioners
(10/29/2001)
AMOUNT OF STATED GRANT
$ 13,411.00
2001-3061
I. PLANNING COMMITTEE
CHECK THE APPROPRIATE BOX ANT)LIST THE NAME, TITLE, AND AFFILIATION
OF EACH MEMBER OF THE PLANNING COMMITTEE.
[ ] COUNTY LIBRARY BOARD OF TRUSTEES
[ ] LIBRARY DISTRICT BOARD
[ X ] COUNTY PLANNING COMMITTEE CONSISTING OF THE COUNTY
COMMISSIONERS OR DESIGNEE, ANT) AT FROM LEAST REPRESENTATIVE
EACH LEGALLY ESTABLISHED PUBLIC LIBRARY.
TITLE AFFILIATIOIN
NAME Carol End le Director Windsor/Severance LibrarDistrict
Steve Cottrell Director Weld Librar District
Karen Hebert Director Eaton Public Libr.
Janice Fisher-Giles Director Ft. Luton Public & School Libr.
Terri Redden Director Hudson Public Libr.
Director Glen A. Jones MD. Memorial Lib
Pat Betz Northern Plains Public LibrarKaren Haberman Director
Director Platteville Public Librar
Dianne Nor: en Dacono Public Library
Sharmaine Martinez Director
II. PARTICIPATING LIBRARIES
LIST THE NAME AND LOCATION OF EACH PARTICIPATING LIBRARY
NAME LOCATION
Northern Plains Public Library Ault
Eaton Public Libr Eaton
Dacono Public Libr Dacono
Weld Libr District, Centennial Park Greele
Weld Librar District,Lincoln Park Greele
Weld Libr District, Carbon Valle Frederick
Platteville Public Librar Platteville
Ft. Lu ton Libr Ft. Lu ton
Windsor
Windsor/Severance Libr District
Glenn A. Jones M.D. Memorial Libr Johnstown
Hudson Public Library Hudson
page 2
III. GOALS, OBJECTIVES, AND ACTIVITIES
What specific library needs will the County Equalization funds be used for?
Include:
A. Brief description of the needs
B. What you hope to accomplish with the money
C. How this will improve the library
A. GOALS
Goal A
The Weld Library District proposes to use the County Equalization funds to complete its collection
development project which began in 1998. Adding these funds to the new state funding for the purchase of
library materials will allow the district to make a significant step toward filling the gaps in the collections of its
nine libraries and one bookmobile.
During 1997 the Weld Library District provided a series of workshops on collection development to its three
branches and six member libraries. The workshops were conducted by Beth Hager, consultant for the High
Plains Regional Library Service System. One outcome of the workshops was a realization that the collections
in the branch and member libraries had not been analyzed or weeded on a consistent basis.
The Weld Library District began conducting an analysis of the age of the branch library collections during the
latter part of 1997. The results of the analysis indicated the need for a major weeding project at the Centennial
Park and Lincoln Park branches. In those two collections 50% of the items were between 0-15 years of age.
22% between 16-25 years of age, and 28% at 26+ years of age.
In 1998, the Weld Library District prepared aging reports for the collections of all libraries within the district.
A concerted effort was made to weed the collections during the year. The district began using equalization
funds to purchase updated materials and fill gaps within the reference and non-fiction collections. Cooperative
collection between the nine libraries has eliminated unnecessary duplication of materials.
The Weld Library District has continued to dedicate the equalization funds toward collection development in its
effort to rebuild the reference and non-fiction collections of the nine libraries. The district's on-line public
access catalog, the statewide courier service, and an inter-district courier service that provides daily delivery to
the nine libraries have ensured that all residents of the district, and the State of Colorado. have access to the
enhanced collections.
2
The 200/equalization funds in combination with state funding for library materials will allow the district to
complete its collection development re-building project. Future allocations from the state funding for libraries
will ensure that the district's libraries continue to enhance their collections for the benefit of all Colorado
residents.
The Weld Library District, all its branches, and members are Colorado Library Card participants.
page 3
Goal B
Windsor-Severance Library District will again use County Equalization monies to support expanded library
collection offerings to its patrons.
The Windsor-Severance community has shown a growing use of its library and the services it offers. While a
significant number of Windsor-Severance Library District residents commute to their work sites and may use
the libraries in other cities, a large growing percentage rely on Windsor as both the economic and employment
center. The local schools and library factor heavily in what is fast becoming an enviable quality of life.
This library offers the depth and breadth of collection users expect of it. and the staff services usually associated
with larger libraries. That includes efficient interlibrary loan. The staff is expert in the use of ACLIN, Internet.
and other on-line tools. Document delivery is provided by fax and courier. Windsor-Severance Library District
plans to use a portion of the County Equalization money to continue participation in the High Plains Courier
Program, which serves as a link between and among the libraries in Colorado.
The remaining equalization funds will be used to continue participation in the High Plains Audio and Video
Cooperative Program. This program enables the library to offer a wider range of books-on-tape and videos than
would otherwise be possible. A rotating collection provides new titles to the library's patrons on a quarterly
basis.
Windsor-Severance Library District is a Colorado Library Card participant.
Goal C
The Dacono community is in need of new non-fiction books. At least forty-five percent of the library holdings
are thirty years old or older. The library has begun a weeding process and this is leaving the shelves very bare.
By using equalization funds to purchase these new non-fiction books, the patrons will have better reference
sources for completion of homework.
Also with the equalization monies, the Dacono Public Library will again participate in the audio and video
cooperative exchange programs offered by the High Plains Regional Library Service System This is a very
popular program for the small rural community of Dacono. The library has adults waiting at the door each day
for it to open so they can get a new selection checked out. The costs for these programs are$500.00 for audio
and$250.00 for video each year.
The Dacono Public Library is a Colorado Library Card participant.
All three entities are working toward shared resources and expertise, for the benefit of their patrons and all
library users in the county. People will have expanded access to existing collections and acquired information.
And the path to enhanced cooperation has been cleared, which has the potential to further enhance user services.
Check the appropriate goals for the County Equalization funds from the Rules and Regulations. Check as
many as possible
[ ] To demonstrate a County-Wide Service Program.
[ ] To establish a County-Wide base for funding
[ X] To improve the quality or accessibility of the established County-Wide Service if a County-Wide
Library Program exists.
[ ] To explore the feasibility of an approach to Library Service by a group of counties
[ ] Other: Please explain
page 4
B. OBJECTIVES AND ACTIVITIES
For each goal or goals checked above, list the specific objectives (be sure they are measurable and give
completion time). For each objective, list at least one activity(what you're going to do). See example
below:
PLAN A
OBJECTIVES I ACTIVITIES
I. Remove outdated, inaccurate reference and non- I. Run aging reports and shelf-list printouts for
fiction materials from WLD libraries. each library.
2. Weed library collections using the CREW
method.
2. Replace weeded materials and fill gaps in the 1. Using standard selection tools, select library
WLD library collections. materials for WLD.
2. Match selections against OPAC and
acquisitions database to avoid unwanted
duplication.
PLAN B
OBJECTIVES ACTIVITIES
1. To make interlibrary loan more efficient and 1. Contract through the High Plains Regional
decrease turn-around time on patron requests. Library Service System for courier service.
2. To offer patrons wider variety of current 2. Participate in the High Plains RLSS Audio
audio-visual materials. I Video Cooperative Program.
PLAN C
OBJECTIVES ACTIVITIES
1. To continue Dacono's participation in the 1. Continue to contribute $750.00 each year to the
audio and video exchange programs. High Plains Regional Library Service System
Cooperative Program.
2. To purchase new non-fiction books to replace
the weeded ones. 2. Weed outdated non-fiction and reference
materials from Dacono Public Library.
2. Purchase approximately 22 new non-fiction
books.
IV. EVALUATION
List how you are going to know if your proposed program is a success.
1. Records will be kept on the number of pieces sent and received by Windsor-Severance Library
District via courier.
2. Windsor-Severance Library District will analyze usage of the audio and videos and determine
whether to continue with the program for another year.
3. Receipts will be kept for all expenditures by all recipients.
4. Dacono Library will know if their programs are a success through the collection of data regarding the
number of patrons participating as well as the number of circulations of each item.
5. WLD circulation statistics before the project and after the project will be compared.
6. Aging reports after the WLD project will be compared to pre-project aging reports to determine the
impact on the age of the collection.
page 5
V. EVALUATION
List how you are going to know if your proposed program is a success.
1. Records will be kept on the number of pieces sent and received by Windsor-Severance
Library District via courier.
2. Receipts will be kept for all expenditures by all recipients.
3. Dacono Library will know if the programs are a success by the number of patrons
participating and the book, audio book, and video circulation.
4. WLD circulation statistics before the project and after the project will be compared.
5. Aging reports after the WLD project will be compared to pre-project aging reports to
determine the impact on the age of the collection.
VI. BUDGET
Give the proposed County Equalization Budget for the fiscal year of the grant and the proposed
local budget for the same fiscal year by the following categories.
NOTE: In the counties with more than one participating library, please attach the local budget
for each library.
CATEGORY FY 02 COUNTY FY 02 LOCAL
EQUALIZATION BUDGET
BUDGET
SALARIES/BENEFIT 2,689,154
BOOKS &LIBRARY MATERIALS
11,242 2,478,550
AV MATERIALS 950 195,973
EQUIPMENT 25,539
OPERATING COSTS 1,219 951,109
OTHER(Please itemize) 0
TOTAL $13,411 $6,340,325
BUDGET JUSTIFICATION A
For County Equalization Funds only. Please be as specific as possible so that other people can
understand exactly what you plan to purchase.
366 non-fiction items at an average cost of$30.00 after discount, $10,942.00
Audio book exchange $500.00
Video exchange $250.00
Books—40 new children's books @7.50 $300.00
Educational software—6 @ $33.00 $200.00
Annual WSLD courier fees $1,219.00
TOTAL $13,411.00
page Sic,
WELD LIBRARY DISTRICT
2002 REVENUE ESTIMATE
REVENUE
2001 2002
BUDGET BUDGET EST.
TAXES
Property Taxes 5,045,637 6,448,653
Specific Ownership Taxes 500,000 620,000
TOTAL TAXES 5,545.637 7,068,653
CHARGE FOR SERVICES
Charge for Services 9,000 9,000
Payment for Lending 9,000 9,000
TOTAL CHARGE FOR SERVICES 18,000 18,000
MISCELLANEOUS
Fines 36,000 40.000
Earnings on Investments 100,000 130,000
Donations 5,000 5,000
Grants 51,389 45,000
Reimbursement from COP Proceeds 658,845 -
TOTAL MISCELLANEOUS 851,234 220,000
TOTAL REVENUE 6,414,871 7,306,653
a 'd 804GOCCOLG la I?IISIQ AdU?IBI1 Quin deg :20 10 8I 400
/
WELD LIBRARY DISTRICT
2002 PROPOSED BUDGET
�/ EXPENSES
/ 2000 2001 2002
BUDGET BUDGET BUDGET Note
OPERATING
Salaries and Fringe Benefits 1,547,827 1,791,348 2,475,415 1
Off.Supplies 7,325 5,800
Small equip. 19,703 10,631 5,539
Jant.Supplies 5,300 4,850 6,974
Other op.supplies 52,512 49,300 63,388 2
Technical processing supplies 16,706 3
Postage 20,650 21,650 18,861
Printing 30,605 26,050 20,083
Memberships 1,500 5,880 7,681
Public Relations 20,680 23,100 28,779
Programs 10,660 3Q362 4
Elec. 33,550 35,479 73,870
Water&Sewer 4,050 3,300 6,210
Gas 8,000 11,200 32,682
Phones 44,216 30,602 53,488 5
Trash 700 810 1,860
Other prof.serv. 48,612 137,410 125,528
Repair maint.-bldg 22,000 21,000 42,680
Repairmaint:vehicle 61,000 22,000 20,013
Repair maint.-equip. 19,200 23,900 31,580
Repair malnt.-computer 13,250 20,070 23,980
Repair maint.-on-line comp 34,931 32,731 38,500
Repair maint:other equip. 700 500
r Travel&meetings 20,000
a Travel-Mileage 6,000 10,000 6
Travel-Meetings 25,000 31,405 7
Books 238,007 314,089 2,390,500 8
Newspapers/periodicals, 19,870 22,000 23,550
Cassettes 14,200 15,500 17,600
Audio visual 5,000 21,000 9
Compact discs 5,700 7,500 10,700
CD databases 45,900 81,626 90,000
Microfilm 6,000 6,300 6,400
Software 3,120 50,051 27,073
Video 9,900 11,100 15,200
Other 2,000 2,000
Insurance 31,000 20,000 34,134
Treasurer's fee 96.730 10
TOTAL OPERATING 2,392,008 2,854,437 5,898,451
CAPITAL OUTLAY
Improvements to bldgs 375,000
7�0000 04,150 0 1348,876 11
6 12
Mach&equip
Computer equip. 29,475 48,533 71,874
Capital reserve 658,845 470,000
Lease 111,200 170,000 711,128 13
Contingency 100,000 100,000
TOTAL CAPITAL OUTLAY 1,392,310 943,658 3,232,792
(I GRANTS-IN-AID 915,337 992,126 1,112,320
TOTAL GRANTS-IN-AID 915,337 992,126 1,112,320
TOTAL EXPENSES 4.699,655 4,790,421 10,243,563
•
E 'd 00460ECOL6 13Id1SI0 A?IUa0I1 01319 dBC :20 10 01 1°0
4 ' .
October 18, 2001
County Equalization Grant / Windsor-Severance Library District
2001 Total anticipated local support: $190,000
(Kodak abatement and revaluation has taken its toll)
2001 budget figure=$343,075
2002 Total anticipated local support $356,000
The Windsor/Severance Library District proposed budget for 2002 is as follows:
Salaries and Benefits $198,130
Print Materials 62,000
Non-Print Materials 8,000
Equipment 20,000
Operating 132,835
•
2002 Droll Budget D a c co c. P...,b 1 c L:L c„r y 1019/01 F
I i ! 'CITY OF oACONO I I
Drat 64417741 . . ..
l 1002
__—_- 1 _..—�_ _. .__ OOI GFNERAI FUND � I
! ._— _ _ ._ .. - —__ .-. _ . T--- — __ -
459 WRA H.._ - Q
II A
Account 11 ;D.Knptbn 2000 - 2001 2001_ _ _ 2001 ti— 2002
i A[lual ou0pal tt0 E.DmWO 54.44.4144
EXPENSES fi - - - -
Peosormal Expenses
5000 •SJ1ab4L0y Payroll 116W 12000 6721 124001— 14400 I -
5006 0p.r41oq Oasis 10S 250 L 111 326 750 C
5009 olrme5V3pllea 900 500 736 472 600 2
5010 Polls. 0 I 0 0 0 0 1
5011 OWN.EUUV.Ma66. 051 1000 600 F - 1000 1000
-,
5014 Ph.M 444.r Cent 0 0 0 0 0 _
sole Trawl I 65 _ too 0 0 100 _,l 6
1.
5019 Dun IISubao1Peon. _ 130 250 39 _ 150 25D LI
U
_
5022 Unempbyn.m int. 34 50 29 40 44 --}_
54123 Yl.nm.CmrrpIAI Ion J/ SI 41 141 05 I L.
5024 4FICA Tam 900— 016 476 _ 915 1 1102 U
5035 I Publishing 0___I___ I 100 0 ] 0 0
5037 :Library Grail Fannin 0 0 0 -SON 'Swarm Sane4 RaWbq 60 Program 475 1 400 0 700 0 _L
_` -
5040 IunPr61t 171418364145147 - 2562 2100 — _ .._ 231 - 1000 _-- 3500 L _
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- 1 Param,mlbimanoa 1N16 17705 5549 x565 20909
E�enm 15810 __ 17105 1 6546 - 11353 20107
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