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Home My WebLink About20012522 l / yr 11� 5 l� d" _�sk9� !f r '✓ t d A , a� ! ‘,.. ..,. .,,s i ' yM F may.` ; ` s ' YEAR ENDED DECEMBER 31, 2000 j 1• IN tO till ' , j ( I ey �j C..* 1 4\ I r r :: j. '' 2.3 ',:','..t.,,,y- Prepared by: $ '" ,` Finance/Accounting i' Departments ,, rAilvit i, {.fir ,., it fit, x .s 1 ( ( It�R 9 f '" % oti-�Jc-02Oor �_ "**} (..\'�_ } 4� may_ Na ` s"` . — . a , 2001-2522 4 oavuozoo 31114 K14,1\42Y4 NOT UBS AbO13nQO211NI TABLE OF CONTENTS Page INTRODUCTORY SECTION Table of Contents Letter of Transmittal 1 Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting 12 Organization Chart 13 Principal County Officials 14 FINANCIAL SECTION Independent Auditors' Report 15 GENERAL PURPOSE FINANCIAL STATEMENTS Combined Balance Sheet - All Fund Types, Account Groups and Discretely Presented Component Unit 18 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Government Fund Types, Expendable Trust Funds and Discretely Presented Component Unit 20 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - General Fund, Special Revenue Funds and Capital Project Funds 22 Combined Statement of Revenues, Expenses and Changes in Retained Eamings/Fund Balances - All Proprietary Fund Types and Similar Trust Funds 24 Combined Statement of Changes in Plan Net Assets - Pension Trust Fund 25 Combined Statement of Cash Flows- All Proprietary Fund Types and Nonexpendable Trust Fund 26 Notes to Financial Statements 27 Pension Trust Required Supplementary Information 49 COMBINING STATEMENTS, INDIVIDUAL FUND AND ACCOUNT GROUP STATEMENTS AND SCHEDULES GENERAL FUND Balance Sheet 51 Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 52 SPECIAL REVENUE FUNDS Explanations of Individual Funds 57 Combining Balance Sheet 58 Combining Statement of Revenues, Expenditures and Changes in Fund Balances 60 Public Works Fund - Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 62 Social Services Fund - Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 64 Conservation Trust Fund - Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 66 Contingent Fund - Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 67 Emergency Fund - Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 68 Public Health Fund - Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 69 Human Services Fund - Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 70 Solid Waste Fund - Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 72 ii CAPITAL PROJECTS FUND Explanation of Individual Fund 73 Capital Expenditures Fund - Balance Sheet 74 Capital Expenditures Fund - Statement of Revenues, Expenditures and Changes in Fund Balance, Budget and Actual 75 ENTERPRISE FUND Explanation of Individual Fund 77 Ambulance Fund - Balance Sheet 78 Ambulance Fund - Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual 79 INTERNAL SERVICE FUNDS Explanations of Individual Funds 81 Combining Balance Sheet 82 Combining Statement of Revenues, Expenses and Changes in Retained Earnings 84 Combining Statement of Cash Flows 86 Motor Vehicle Fund - Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual 88 Health Insurance Fund - Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual 89 Insurance Fund - Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual 90 Phone Service Fund - Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual 91 Weld Finance Corporation - Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual 92 iii TRUST AND AGENCY FUNDS Explanations of Individual Funds 93 Combining Balance Sheet 94 Pension Trust Fund - Statement of Changes in Plan Net Assets 96 All Expendable Trust Funds - Statement of Revenues, Expenditures and Changes in Fund Balances 97 Nonexpendable Trust Fund - Statement of Revenues, Expenses and Changes in Fund Balance 98 Statement of Changes in Assets and Liabilities - All Agency Funds 99 GENERAL FIXED ASSETS ACCOUNT GROUP Schedule of General Fixed Assets by Source 101 Schedule of General Fixed Assets by Function and Activity 102 Schedule of Changes in General Fixed Assets by Function and Activity 103 GENERAL LONG-TERM DEBT ACCOUNT GROUP Schedule of Long-Term Debt 105 STATISTICAL SECTION Tables Relating to Bonded Debt 107 General Governmental Expenditures by Function 108 General Revenue by Source 108 Property Value, Construction, Bank Deposits and Other Economic Indicators 110 Property Tax Levies and Collections 111 Assessed and Estimated Actual Value of Property 111 Property Tax Levies - Direct and Overlapping Governments 112 iv STATISTICAL SECTION (Continued): Special Assessment Collections 113 Computation of Legal Debt Margin 114 Demographic Statistics 115 Principal Taxpayers 116 Miscellaneous Statistics 117 Insurance in Force 119 Salaries of Principal Officials 120 Surety Bond Coverage for Principal Officials 120 Private Purpose Revenue Bonds 121 Computation of Overlapping Bonded Debt - General Obligation Bonds 122 COMPLIANCE SECTION Independent Auditors' Report on Compliance and on Internal Control over Financial Reporting on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 123 Independent Auditors' Report on Compliance with Requirements Applicable to each Major Program and on Internal Control over Compliance in Accordance with OMB Circular A-133 125 Schedule of Expenditures of Federal Awards 127 Notes to Schedule of Expenditures of Federal Awards 130 Schedule of Findings and Questioned Costs 131 Summary Schedule of Prior Audit Findings 132 v A,cit Ville COLORADO .t DEPARTMENT OF FINANCE AND ADMINISTRATION PHONE (970) 356-4000, EXT.4218 FAX (970) 352-0242 P.O. BOX 758 O GREELEY, COLORADO 80632 COLORADO June 1, 2001 Honorable Board of Commissioners County of Weld 915 10th Street Greeley, CO 80631 Dear Board Members: The Comprehensive Annual Financial Report of the County of Weld, State of Colorado for the fiscal year ended December 31, 2000, is hereby submitted. Responsibility for both the accuracy of the data, and the completeness and fairness of the presentation, including all disclosures, rests with the County. To the best of our knowledge and belief, the enclosed data is accurate in all material respects and is reported in a manner designed to present fairly the financial position and results of operations of the various funds and account groups of the County. All disclosures necessary to enable the reader to gain an understanding of the County's financial activities have been included. The Comprehensive Annual Financial Report is presented in four sections: introductory,financial, statistical and compliance. The introductory section includes this transmittal letter, the government's organizational chart and a list of principal officials. The financial section includes the general purpose financial statements and the combining and individual fund and account group financial statements and schedules, as well as the independent auditors' report on the financial statements and schedules. The statistical section includes selected financial and demographic information, generally presented on a multi-year basis. The County is required to undergo an annual single audit in conformity with the provisions of the Single Audit Act of 1984, Federal Single Audit Amendments of 1996, and U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Information related to this single audit, including the schedule of expenditures of federal awards, and auditors' reports on compliance and internal controls, are included in the compliance section of this report. The funds and entities related to the County of Weld that are in our Comprehensive Annual Financial Report include those of separately administered organizations that are financially accountable to the County. The financial statements of the following organizations are included in the accompanying financial statements: • Weld County Housing Authority • Weld County Retirement Plan • Weld County Finance Corporation 1 Honorable Board of Commissioners The following related organizations are excluded from the accompanying financial statements: • Greeley-Weld Airport Authority • Weld Library District Details of the criteria applied and the specific reasons for inclusion or exclusion are contained in the Notes to Financial Statements. The County provides the full range of county services contemplated by statute or charter. These include general government functions, public protection and safety, health, social services, human resource services, public improvements, road and bridge operations, planning and zoning, and general administrative services. ECONOMIC CONDITION AND OUTLOOK As Rhonda R. Corman, UNC Department of Economics, pointed out in a recent EDAP article, the national economy in the year 2000 performed below the expectations of many. Gross Domestic Product (GDP) in the 3rd quarter of 2000 grew at a rate of 2.2% compared to 4% in 1999. While January 2000 marked the longest expansion in U.S. history, the impending slowdown became apparent by the end of the 3rd quarter. By examining the Consumer Price Index for 2000, the annual inflation rate for the year was 3.26%, up from 2.2% in 1999. The primary contributor to the increase was the surge in energy prices in June and September. While producer prices were most directly impacted by the situation in the energy sector, consumer prices in the areas of heating and transportation have felt significant effects. Consumer confidence in 2000 waned when compared to 1999. In the last quarter of 2000, sales figures for durable items fell while there was an increase in the sales of less expensive non-durables. E-commerce, although not as strong as in 1999,experienced a 15% increase in the 3rd quarter of the year. The rate of unemployment maintained the level set in 1999, averaging 4% for the year. Although some increases in productivity were realized, the low unemployment rate suggests a growing shortage of labor, especially skilled labor, putting upward pressure on wages. Hourly earnings increased a total of 0.8% during the year, 0.4% in July and again in December. At the state level, the economy has shown signs of slowing but remains strong. Personal income increased 8.25% between 1999 and 2000, based on 2nd quarter comparisons. Unemployment in Colorado has remained below 3.1%since January 1999. The average rate in 2000 was a low 2.6% for all sectors. Employers have repeatedly referred to the impending shortage of labor as an impediment to planned hiring. Colorado's construction sector remained steady in 2000 due to the surge in demand for multi-family housing units. Through October, multi-family permits had increased 58.2% while single family permits decreased 2.1%. The rise in multi-family units can be attributed to the low vacancy rates in the Denver-Metro area as well as along the Front Range of the state. Locally, Greeley/Evans single family building permits increased 28.4% between 1999 and 2000. Outlying areas also experienced an increase in single-family building; for example, Windsor permits increased 47.9% last year. 2 Honorable Board of Commissioners The value of non-residential construction permits was down 20.1% through October but is still considered to be at a high level for the state. The manufacturing sector remains vital primarily due to the technology industries that continue to develop within Colorado. The average unemployment rate in Weld County dipped to 3.2%for 2000, slightly higher than the annual unemployment rate for Colorado of 2.6%. Growth in Weld County employment, however, continued in all sectors (based on ES-202 data,2nd quarter comparisons)with the strongest being the mining sector propelled by the expansion of oil and gas extraction. The transportation, communications, and public utilities sector grew as a result of the trucking-warehousing and pipeline industries. Significant job growth also occurred in the retail trade sector driven by the automotive and restaurant industries, and the services sector led by a significant increase in business service jobs. The increase in government jobs can be largely attributed the growth in local school districts and hiring federal census workers. Median prices for new homes in Weld County increased 15.27% from June 1999 through June 2000,with prices increasing from$138,500 to$159,650. Larimer County median new home prices increased 10.23% over the same period. Although the growth rate in Larimer County is smaller, the median dollar values in Larimer County continue to be significantly higher, increasing from $176,900 to $195,000 from June to June. The average price of new homes in Greeley increased $20,000 in the first six months of 2000 and $40,000 in Ft. Collins, leading to affordability problems for residents whose income growth fails to keep pace. The following data show the percentage of individuals in each region that cannot afford rent on one, two, and three bedroom apartments (based on housing costs equal to 30% of gross income). Weld Larimer Colorado 1 Bdrm 42% 38% 39% 2 Bdrm 52% 47% 38% 3 Bdrm 69% 64% 52% In Weld County, retail sales increased 52.8%between the 2nd quarter of 1999 and the 2nd quarter of 2000. In fact, retail sales from January to July 2000 increased 15.5% over the same period in 1999. The City of Greeley captures 47%of all retail sales in Weld County and therefore benefitted significantly for this increase. Motor vehicle sales between 1999 and 2000(based on a 2nd quarter to 2nd quarter comparison)increased 15.2%along the Front Range,compared to the national level increase of 3.8%. MAJOR INITIATIVES For the Year: In 2000 the Board identified a number of significant program changes to enhance service delivery to the citizens of Weld County. The following is a summary of significant program changes and initiatives for 2000: > Implemented impact fees to fund an identified transportation system as a result of a study of developing a transportation system in southwest Weld County and the Windsor area that the county and municipalities agree to along with transportation impact fees. > Continued implementation of community-oriented policing program in Sheriffs Office. 3 Honorable Board of Commissioners > Added domestic violence courtroom for State Court operations. > Continued the implementation of welfare reform in Weld County. > Added an environmental specialist to perform environmental education as part of the Solid Waste Action Group. > Funded a new community building at Island Grove. >- Added a Long Range Planner position to coordinate community growth issues. > Added engineering staff to deal with drainage issues. > Added four Sheriffs Deputy position via a COPS UHP grant. > Added .5 FTE Animal Control Officer to increase enforcement. > Agricultural Advisory Committee reviewed county policies and land use issues associated with agriculture in the county. > Began a four-year process to convert the Regional Communications Center to an 800 MHZ radio system. > Added building inspectors to accommodate building development. FOR THE FUTURE As Weld County looks to 2001 and beyond, a number of challenges face the Board and staff to meet the ever changing and growing demands of the county's citizens to maintain the quality of service the citizens have grown to expect from their county government. The largest single capital project looming over the county in next two to three years is the decision associated with the jail expansion. The 2001 budget contains construction funding reserves of $2,400,000. In the Long Term Capital Plan there is a total of$8,000,000 for new jail construction. The jail construction must be dealt with in conjunction with the space needs of the courts. A space planning study is called for in 2001 to evaluate the best course of action for jail expansion. The two main options include the continuation of operating two facilities with an expansion of 160-226 beds at the north site with court space; or close the Centennial facility and expand the north site for more operational efficiencies, plus free up space to expand the courts. Besides the capital costs, the future expansion of 160 - 226 beds will result in an operational increase approaching $850,000 annually. Public safety will continue to have a significant impact on future budgets. The impact is due to the growth in the county putting demands on the criminal justice system, plus the public's continued demand for more law enforcement, rigorous prosecution of crimes, and more and longer incarceration of criminals committing crimes. All of these factors impact the court space needs, District Attorney's Office, Sheriffs patrol unit, and jail space needs and costs. It is a tough job for the Commissioners to determine how much financial support to provide to the criminal justice system in Weld County, balanced against all the other demands for service in the other functional areas of the county. 4 Honorable Board of Commissioners Growth in the county has put an ever increasing demand on county services and the county's infrastructure. The growth has increased the use of county roads and created congestion on several county roadways that needs to be mitigated. Although the county has made tremendous progress over the last twenty years in improving the overall condition of county roads and bridges, the growth is adding a whole set of new problems. The character of many county roads in the Greeley-Windsor area and Southwest part of the county has changed from rural roads to urbanized roads due to the traffic volume demanding a higher capacity and level of service. Even though the county has increased funding and imposed a traffic impact fee in these areas, additional investments may have to be made in the future to the keep the transportation system at an acceptable level. Besides transportation and public safety the population growth and economic boom have had other impacts on the county that will continue. The tight labor market has impacted recruitment and salary levels in several of the county jobs. This adds cost to providing services. Growing demand for service is being experienced in all of the county departments besides those directly related to growth, such as Planning and Building Inspection. The growth adds strain to the provision of services and to the finances of the county, especially with the fiscal constraints of the TABOR property tax and revenue limitations, as well as the Weld County Home Rule Charter five percent property tax growth limit. All this means that in 2001, and in the future the Weld County Commissioners' primary consideration in planning any new budget will be identifying available revenues to offset growing expenditures. Since a third of the county's revenue is from property tax, the property tax revenue limits of TABOR and the Weld County Home Rule Charter will require a prudent approach to the levels of service that impact expenditures beyond current budget levels. Without voters'approval, growth from property tax revenues can only be realized if the assessed value increases, either through reappraisals or new construction which adds properties to the tax roll. The paradox is that although growth adds a demand for services, continued growth and economic development is essential for the long term financial viability of Weld County government and its citizens. Department Focus: The County uses Banner financial software and the PeopleSoft human resources system, which were implemented January 1, 1996. Both systems have provided the County with necessary query management facilities, graphic presentation and upload/download capabilities, and were certified year 2000 compatible. Both systems converted to the year 2000 operations without any problems. Both systems have been beneficial in allowing greater user access to financial information,thereby assisting the managers of the county in business planning of individual departments. A major effort is going on in 2001 to allow Weld County to comply with GASB 34 and issue a Comprehensive Annual Financial Report in the GASB 34 format for the fiscal year ending December 31, 2001. Program changes for 2001 involve the following: >- Added Deputy District Attorney and clerical staff in District Attorney's Office to staff domestic violence courtroom. > Completed all mapping to implement the Geographical Information System (GIS). > Added an environmental specialist to perform environmental planning tasks. > Funded the operational costs of new community building at Island Grove. 5 Honorable Board of Commissioners > Added Building Inspections and Planning staff to accommodate growth demand. • Added four Sheriffs Deputy positions via a CDOT Office of Highway Safety grant for traffic control. > Continued a four-year process to convert the Regional Communications Center to an 800 MHZ radio system. • Added Clerk and Recorder staff in Motor Vehicle to deal with increased service demands. > Conducted a study for the future space needs of Sheriff and Court system. FINANCIAL INFORMATION Management of the County is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the County are protected from loss, theft or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. Internal controls are designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the evaluation of costs and benefits requires estimates and judgments by management. Single Audit. As a recipient of federal and state financial assistance,the County also is responsible for ensuring that adequate internal controls are in place to ensure compliance with applicable laws and regulations related to those programs. Internal controls are subject to periodic evaluation by management and external auditors. As a part of the County's single audit, described earlier, tests are made to determine the adequacy of internal controls, including that portion related to federal financial assistance programs, as well as to determine that the County has complied with applicable laws and regulations. The results of the County's single audit for the fiscal year ended December 31, 2000, indicated no instances of material weaknesses in internal controls or significant violations of applicable laws and regulations. Budgeting Controls. In addition, the County maintains budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions embodied in the annual appropriated budget approved by the government's governing body. Activities of the General Fund, Special Revenue Funds, Capital Project Fund, Enterprise Fund and Internal Service Funds are included in the annual appropriated budget. The level of budgetary control (that is, the level at which expenditures cannot legally exceed the appropriated amount)is established at the fund level, except for the General Fund which is at the department level. The County also maintains an encumbrance accounting system as one technique of accomplishing budgetary control. Purchase orders which result in an overrun of department balances are not released until additional appropriations are made available. Encumbered amounts lapse at year end. However, encumbrances generally are reappropriated as part of the following year's budget. As demonstrated by the statements and schedules included in the financial section of this report, the government continues to meet its responsibility for sound financial management. 6 Honorable Board of Commissioners GENERAL GOVERNMENT FUNCTIONS Revenue for general government functions including General, Special Revenue, Capital Projects and Expendable Trust Funds totaled$89,677,391 in 2000,an increase of 6.7%over 1999. General property taxes and specific ownership taxes produced 44.3% of total revenue, down from 1999. The amount of revenue from various sources and the changes from 1999 are shown in the following tabulation: Increase Percent (Decrease) Revenue Sources Amount of Total from 1999 Taxes 39,665,850 44.2 2,140,642 Licenses and Permits 2,201,549 2.4 401,235 Intergovernmental Revenue 33,294,534 37.1 287,106 Charges for Services 4,713,051 5.3 617,689 Fines and Forfeitures 40,039 .1 (23,056) Miscellaneous Revenue 5,829,559 6.5 1,978,042 Fees 3,932,809 4.4 199,126 Total $ 89,677,391 100.0% $ 5,600,784 The mill levy was 22.038 mills, unchanged from last year. The assessed value for 2000 was $1,632,470,782, which was up $82.3 million or 5.31% over last year. All classes of property increased in assessed value for the year, except oil and gas. Oil and gas was down $62.8 million, or 18.1% due to the drop in oil prices. Agricultural properties increased $9.4 million or 9.5%. Residential properties resulted in a$59.5 million increase,or 12.8%. Commercial property was up $39.9 million or 15.9%, and industrial property was up $11.4 million, or 7.2%. State assessed property was up$16.0 million, or 9.2%. This was a reappraisal year, but there was an actual value increase of new construction on $403 million, or nearly a 5.9% increase in actual value. Current tax collections were 99.48% of the tax levy, down .32% from 1999. Delinquent tax collections were $ 115,279 compared with $ 68,396 in 1999. Allocations of property tax by purpose for 2000 and 1999 are shown as follows: 1999 2000 Purpose Mills Mills General Fund 14.737 15.539 Special Revenue Funds 5.317 4.615 Capital Projects Fund 1.629 1.547 Internal Service Funds .355 .337 Total Tax Rate 22.038 22.038 Intergovernmental Revenue represented 37.2%of total general governmental revenue,compared with 39.3% for 1999. Social Service programs account for 27.8% of the intergovernmental revenue, which is caused by the increased caseload of the welfare system in the areas of Foster Care and Day Care. 7 Honorable Board of Commissioners Expenditures for general governmental purposes including General, Special Revenue, Capital Projects, and Expendable Trust Funds totaled $87,214,128, an increase of 5% from 1999. Changes in levels of expenditures for major functions of the county over 1999 are shown in the following tabulation: Increase Percent (Decrease) Expenditure Purpose Amount of Total from 1999 Current Operating: General Government 15,400,126 17.7 1,121,455 Public Safety 19,010,872 21.8 607,374 Public Works 15,631,103 17.9 (526,776) Public Health & Welfare 16,406,557 18.8 (947,391) Culture & Recreation 601,774 .7 231,624 Economic Assistance 8,322,697 9.5 162,177 Miscellaneous 5,456,763 6.3 4,193,684 Capital Outlay 5,410,205 6.2 (406,017) Debt Service 431,131 .5 (9,583) Intergovernmental 542,900 .6 (23,269) Total $ 87,214,128 100.0% $ 4,403,278 The major factors impacting Weld County in 2000 dealt with the rapid growth that it is experiencing county wide. The growth impacted the criminal justice system, land use planning, transportation systems, and human services. The growth in construction and development caused the addition of staff in the Planning, Building Inspection, and Clerk and Recorder budgets. This was necessary to keep up with the rapid growth in the county. The spin off is that the growth is impacting virtually every county department. Not only direct service departments, but also support functions, such as the Geographical Information System that is being implemented. The year 2000 was the year that Weld County was forced to add a number of positions to keep up with the growth in workload. The additions occurred in the Clerk and Recorder areas (2.5 FTE), Sheriff's Office (6.5 FTE), Planning (1.0 FTE), Building Inspection (2.0 FTE), Buildings and Grounds (1.0 FTE), and Engineering (2.0 FTE). This trend will continue in the future if the growth and development continues. As cited earlier, Weld County needs to convert to a new 800 MHZ digitized radio system over a 5-6 year phased in process that began in 2000. The system is needed since FCC will no longer issue lower level frequencies in high growth areas, such as the Front Range of Colorado. New frequencies are needed due to the growth and demand for service in the area. The new technology will also allow agencies to communicate with each other on the same frequencies when an emergency situation requires multiple agencies to respond. The E-911 Board has committed $1,200,000 to this project, and a $2,000,000 energy impact assistance grant has been approved. 8 Honorable Board of Commissioners This project is essential to keep the Weld County Regional Communications Center functioning in the future with all the anticipated growth in the county. Radios to accommodate this system will be acquired via normal attrition and the county's radio replacement program. In 2000, $500,000 was funded to start the implementation of this project. As one examines specific areas one finds that general government functions were up $1,121,455, primarily due to elections, which was up $295,268 in order to hold three elections last year since it was a Presidential election year. New positions in Clerk and Recording, Planning, District Attorney, and Buildings and Grounds account for the other increases. Public Safety was up $607,374 due mainly to Sheriff's Office budget being up$480,360 with the addition of 6.5 positions. The other public safety increases of $134,885 were for additional building inspectors to keep up with the growth. Engineering was up $93,967 with the addition of two positions for contract engineering services for 2000 road and bridge projects. A 4% salary increase and health insurance rate increases accounted for an increase of$1,588,106. Other line items were relatively stable for 2000. Licenses and permits were up $401,235 due to building development activity. Grant revenue was up $287,106, almost exclusively attributed to Community Corrections. Charges for services were up $617,689. Fines were down $23,056. Miscellaneous revenues were up $1,978,042 due to interest earnings and SB -182 tax credits. Fees were up$199,126 due to the Clerk and Recorder fees with an offset in a drop in Treasurer fees due to the law change cutting in half the charge for school district tax collections. Other revenues remained very stable and healthy. FUND BALANCE Total fund balance and fund equity in the major operating funds were maintained at adequate levels. The General Fund balance of $4,065,669 was up $1,422,701 from last year. The $17,411,220 balance in the Special Revenue Funds was up from the previous year by 1.3%. Enterprise Operations: The County's enterprise operation is comprised of the Ambulance Service Fund. The Ambulance Service is a county-wide advanced life support emergency medical service. The program is primarily supported by fees with a subsidy from the County of indirect support costs only. The operation answered over 8,800 calls in 2000 and generated revenue of $ 4,609,961. Pension Trust Fund Operations: The operations of the Weld County Retirement Plan remained stable in 2000. The annual actuarial valuation continues to reflect a positive trend in the funding of the retirement plan, resulting in an excess funding capacity in the amount of $ 650,282. Internal Service Funds: The Internal Service Funds consists of five funds. The Motor Vehicle Fund provides maintenance to all vehicles owned by the County, as well as renting equipment to Road and Bridge and other various departments. The Health Insurance Fund provides dental and vision health coverage for all employees of the County. The Insurance Fund provides workers' compensation, property and casualty insurance needs for the County. The PBX Fund provides all phone service to the County. The Weld Finance Corporation Fund provides capital financing for building facilities to the County. 9 Honorable Board of Commissioners Capital Project Funds: The Capital Expenditures Fund was established to account for all capital projects for general County use. At the end of each fiscal year, the completed project items are transferred to the General Fixed Asset Account Group. The County has developed a five year Capital Improvements Program outlining projected costs and probable sources of funding for various capital improvement projects. Funds in 2000 were for the new training center and remodels of the Courthouse Annex and Centennial Center for additional court space. General Fixed Assets: The General Fixed Assets of the County are the fixed assets used in the performance of general governmental functions and exclude the fixed assets of the Proprietary Funds. As of December 31, 2000, the General Fixed Assets of the County amounted to $56,544,437. This amount represents the original cost of the assets and is considerably more than their present value. Depreciation of General Fixed Assets is not recognized in the County's financial statements. Debt Administration: In 2000 the County continued to have no bonded indebtedness. With the passage of HB 1579 in 1981, Section 30-35-201, C.R.S., 1973 now allows the debt ceiling to be 3% of the assessed valuation of the County. Thus, Weld County maintains nearly a forty-nine million dollar allowable debt capacity in accordance with Colorado Revised Statutes. There are lease/purchase agreements which involve two Certificate of Participation Bond Issues totaling $8,015,000 for the construction of the new jail and north administrative buildings. Cash Management: Cash temporarily idle during the year was invested in time deposits ranging up to 180 days to maturity. Interest earned on investments of cash held by the County Treasurer was recorded as revenue in the General Fund,with the exception of interest attributed to the other specified funds, and the interest earned on certain deposits held for other taxing authorities. The amount of interest earned was $ 2,902,044 in 2000. The County's investment policy is to minimize credit and market risks while maintaining a competitive yield on its portfolio. Accordingly, deposits are either insured by federal depository insurance or collateralized. All collateral on deposits was held either by the County, its agent or a financial institution's trust department in the County's name. All of investments held by the County during the year and at December 31, 2000, are classified in the category of lowest credit risk as defined by the Governmental Accounting Standards Board, except for mutual funds and investment pools which cannot be categorized. Risk Management: During 2000 Weld County continued to be a member of Colorado Counties Casualty and Property Pool. The pool offers full safety and risk management programs to minimize losses,together with 57 other Colorado counties. Effective January 1, 1992,Weld County became self-insured under a State permit for workers' compensation. OTHER INFORMATION Independent Audit: The Weld County Home Rule Charter requires an annual audit of the books of accounts, financial records, and transactions of all administrative departments of the County by independent certified public accountants selected by the Board of County Commissioners, and engaged for a period not to exceed five years. The accounting firm of Anderson and Whitney, PC, was selected by the County. In addition to meeting the requirements set forth in the Charter, the audit also was designed to meet the requirements of the Federal Single Audit Act of 1984, Federal 10 Honorable Board of Commissioners Single Audit Amendments of 1996, and related OMB Circular A-133. The auditors' report on the general purpose financial statements and combining and individual fund statements and schedules is included in the Financial Section of this report. The auditors' reports related specifically to the single audit are included in the Compliance Section. Awards: The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the County for its Comprehensive Annual Financial Report for the fiscal year ended December 31, 1999. This was the nineteenth year that the County has received this prestigious award. In order to be awarded a Certificate of Achievement, the County published an easily readable and efficiently organized Comprehensive Annual Financial Report. This report satisfied both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current Comprehensive Annual Financial Report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. In addition, the County also received the GFOA's Award for Distinguished Budget Presentation for its 2001 annual appropriated budget for the sixteenth consecutive year. In order to qualify for the Distinguished Budget Presentation Award, the County's budget document was judged to be proficient in several categories including policy documentation,financial planning and organization. ACKNOWLEDGMENTS Financial reports are valuable in that they provide a permanent historical record of a governmental agency's operation to the management and the general public. It is our belief that this is a comprehensive report of the 2000 financial transactions under our control and that the following statements present an accurate, informative record of the financial activities of the County of Weld and its financial condition at December 31, 2000. The preparation of this report could not be accomplished without the efficient and dedicated services of the entire staff of the Accounting/Finance Department. I should like to express my appreciation to all members of the department who assisted and contributed to its preparation. I would also like to thank the members of the Board of County Commissioners for their interest and support in planning and conducting financial operations of the County in a responsible and progressive manner. Respectfully submitted, 1614 kik Donald D. Warden, Director Finance and Administration DDW/cah 11 Certificate of Achievement for Excellence in Financial Reporting Presented to County of Weld, Colorado For its Comprehensive Annual Financial Report for the Fiscal Year Ended December 31, 1999 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. U,CE te OF DE 40 n lt STA a. UYR[A MO°"A°1 fl A resident SEAL uxul /if; 4:1" Executive Director 12 WELD COUNTY HOME RULE GOVERNMFNT (COUNTY VOTERS) ( Assessor ) WELD COUNTY COUNCIL Board of County Commissioners -( Treasurer ) County Attorney) (5 Elected Members) (5 Elected Members) ► I I I 1 I Sheriff Department of Department of Department of Department of - Department of` Corrections,Law Enforcement Finance, Central Public Health and Planning Public Human - Animal control Forensic Lab Purchasing, and Environment Services Works Services Task Force,Code Enforcement Office of Emergency Management Personnel Commissioner Commissioner Commissioner Commissioner Commissioner Coordinator Coordinator Coordinator Coordinator , Coordinator I I i I rn Health Director -4 Director of Public Works Social Services Clerk and Health Department Planning Director Director Recorder Director of Health Board Hospital Board Services Engineering Finance and Social Services _ I Road and Bridge Recording Planning and Zoning Pest and Weed Motor Vehicle Administration Ambulance Building Inspection Election Board of Adjustment Finance Division Director Planning Commission Personnel Services Uniform Building Code Human Services Information Services Utility Board Ambulance Services Accounting - Director Clerk to the Board Budget Human Services Risk Management Extension Human Services Board Airport Communications Director Contract Administration Fleet Management Sanitary Landfills Extension Service Purchasing Fair Board Buildings and Grounds Special Projects Veterans' Services Printing and Supply COUNTY OF WELD STATE OF COLORADO PRINCIPAL COUNTY OFFICIALS December 31, 2000 Board of County Commissioners Barb Kirkmeyer Mike Geile Dale Hall George Baxter Glenn Vaad County Treasurer Arthur Willis County Clerk and Recorder J.A. Tsukamoto County Assessor Stan Sessions County Sheriff Ed Jordan County Coroner Scott Anthony Director of Finance & Administration Donald D. Warden Comptroller Claud Hanes Independent Auditors Anderson &Whitney P.C. Certified Public Accountants 14 oay.ozoo 31111 "A„,i,1\ito NOI103S 1dI0NdNIJ ANDERSON &WHITNEY, P.C. ANdERSON CERTIFIED PUBLIC ACCOUNTANTS AND BUSINESS ADVISORS 1001 Ninth Avenue ©WE-IITNEV Greeley,Colorado 80631-4046 Pc (970)352-7990 • FAX(970)352-1855 ■ ■ ■ ■ ■ Website: awhitney.com Independent Auditors' Report Board of County Commissioners Weld County, Colorado We have audited the accompanying general purpose financial statements of Weld County, Colorado, as of and for the year then ended December 31, 2000, as listed in the table of contents. These financial statements are the responsibility of Weld County, Colorado management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to in the first paragraph present fairly, in all material respects, the financial position of Weld County, Colorado, as of December 31, 2000, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles in the United States of America. Our audit was made for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The accompanying financial information listed as combining, individual fund and account group financial statements and schedules and the Schedule of Expenditures of Federal Awards in the table of contents is presented for purposes of additional analysis and is not a required part of the financial statements of Weld County, Colorado. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. In accordance with Government Auditing Standards, we have also issued our reports dated May 25, 2001 on our consideration of Weld County's internal control structure over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. May 25, 2001 -15- MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS SEC AND PRIVATE COMPANIES PRACTICE SECTIONS-AICPA DIVISION FOR CPA FIRMS ACCOUNTING FIRMS ASSOCIATED,INC. ittri COLORADO 16 GENERAL PURPOSE FINANCIAL STATEMENTS 04, 111k. COLORADO COLORADO COUNTY OF WELD STATE OF COLORADO Combined Balance Sheet - All Fund Types. Account Groups and Discretely Presented Component Unit December 31. 2000 (With comparative totals for December 31. 1999) Proprietary Governmental Fund Type Fund Type Special Capital Enterprise Internal General Revenue Projects Fund Service ASSETS Cash and short-term investments $ 5.286,013 $ 16.596.638 $ 3.756.490 $ 11.413 $ 5.017.703 Receivables (net of allowance for uncollectibles): Current property taxes 28,059.247 7.640.715 2.525.000 0 550.000 Delinquent property taxes 90.070 26.020 8.466 0 2.033 Accounts 580.997 1.066,183 0 708.607 59,607 Special assessment 0 92.014 0 0 0 Due from other County funds 100.796 213.489 2,111 0 330.011 Due from other governments 279.125 1.370.949 0 0 0 Advances to other funds 795.000 0 0 0 0 Inventories 105.290 1.239.055 0 0 14.107 Restricted Assets Cash 0 0 0 0 0 Retirement plan investments 0 0 0 0 0 Other assets 96.498 9,680 36.500 102 0 Land 0 0 0 48.496 2.054.318 Improvements other than buildings 0 0 0 43.332 277.259 Buildings 0 0 0 660,677 12.250.514 Machinery and equipment 0 0 0 936,911 19.620.000 Accumulated depreciation 0 0 0 (785,717) (14,945.182) Amounts to be provided for retirement of general long-term debt 0 0 0 0 0 Total Assets $ 35.393.036 $ 28.254.743 $ 6.328.567 $ 1.623.821 $ 25.230.370 LIABILITIES. FUND EQUITY & OTHER CREDITS Liabilities: Accounts payable $ 1,404.216 $ 540.935 $ 109.209 $ 12.423 $ 199,939 Due to other County funds 67.937 517.762 0 11.313 18.825 Due to other governments 0 67.538 0 0 0 Accrued liabilities 915.040 783.764 0 224.222 406,027 Other liabilities 0 40,090 0 0 0 Deferred revenue 28.553.190 8.733,434 2.533.465 0 552,034 Unexpended grant revenue 386,984 0 0 0 0 Long term debt 0 0 0 0 7.988.664 Advances from other funds 0 160.000 0 635.000 0 Total Liabilities 31.327,367 10.843.523 2.642.674 882.958 9.165.489 Other Credits: Investment in general fixed assets 0 0 0 0 0 Fund Equity: Contributed capital 0 0 0 108.059 10.151.760 Unreserved retained earnings 0 0 0 632.804 5.913.121 Fund Balances: Reserved 1.446.538 1.180.840 483.175 0 0 Reserved for employees pension benefits 0 0 0 0 0 Unreserved: Designated for future year's expenditures 0 6,975.995 2.510.000 0 0 Undesignated 2.619.131 9,254.385 692.718 0 0 Total Fund Equity and Other Credits 4,065.669 17,411.220 3.685.893 740.863 16.064.881 Total Liabilities. Fund Equity and Other Credits $ 35.393.036 $ 28.254,743 $ 6.328.567 $ 1.623.821 $ 25.230.370 (See Notes to Financial Statements) 18 Fiduciary Fund Type Account Groups Primary Government Component Unit Memorandum Totals Housing Authority Trust and General General Long Agency Fixed Assets Term Debt 2000 1999 2000 1999 $ 5.676.967 $ 0 $ 0 $ 36,345,224 $ 37.334.768 $ 692,378 $ 961.806 0 0 0 38.774.962 35.976,390 0 0 0 0 0 126.589 122.424 0 0 12.376 0 0 2.427.770 2.095.316 1.516 104 0 0 0 92,014 123.150 0 0 1.778 0 0 648.185 589.830 0 0 0 0 0 1.650.074 362.069 186,909 166.801 0 0 0 795,000 275.000 0 0 0 0 0 1.358,452 1.132.564 0 0 1,611.696 0 0 1.611.696 267,646 0 0 80.868.750 0 0 80,868.750 78,051.472 0 0 100 0 0 142.880 500.684 147.358 43,312 0 2,489.635 0 4,592,449 4.491.534 0 0 0 3.678.733 0 3.999.324 3.954.778 0 0 0 38.640.001 0 51.551.192 48.986.904 0 0 0 11.736.068 0 32.292.979 29.756.917 0 0 0 0 0 (15.730.899) (14,719,147) 0 0 0 0 1,544.183 1.544.183 1.409.386 0 0 $ 88.171,667 $ 56.544.437 5 1.544.183 $ 243.090,824 $ 230.711.685 $ 1.028,161 $ 1.172,023 $ 1.592.570 $ 0 $ 0 $ 3.859.292 $ 3.855,825 $ 521 $ 15.125 32.348 0 0 648,185 589.830 0 0 5,284,699 0 0 5,352.237 4.818.193 288.259 223.061 0 0 1.544.183 3.873.236 3.596.862 0 0 0 0 0 40,090 139.841 0 0 0 0 0 40.372.123 38.835.896 0 0 0 0 0 386.984 (104.123) 0 165.225 0 0 0 7.988.664 8.285.127 0 0 0 0 0 795,000 275.000 0 0 6.909.617 0 1.544.183 63.315.811 60,292.451 288,780 403.411 0 56.544,437 0 56.544.437 52.746,391 0 0 0 0 0 10.259.819 9.884.511 0 0 0 0 0 6.545.925 6,729,497 0 0 0 0 0 3.110.553 5.244.699 0 43.312 74,091.851 0 0 74.091.851 68.518.936 0 0 0 0 0 9.485.995 7,152.050 0 0 7.170.199 0 0 19.736.433 20,143.150 739.381 725.300 81.262.050 56.544.437 0 179,775.013 170.419,234 739.381 768.612 $ 88.171.667 $ 56.544.437 $ 1.544.183 $ 243.090,824 f 230.711.685 $ 1.028.161 $ 1.172.023 19 COUNTY OF WELD STATE OF COLORADO Combined Statement of Revenues. Expenditures and Changes in Fund Balances All Government Fund Types. Expendable Trust Funds and Discretely Presented Component Unit For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) Governmental Fund Type Special Capital General Revenue Projects REVENUES Taxes $ 25,264.213 $ 11.902,398 $ 2,499.239 Licenses and permits 1.690.969 510,580 0 Intergovernmental 4.861.020 27.903,514 530.000 Fines and forfeitures 41.832 (1.793) 0 Miscellaneous 5.145.059 237,008 70.011 Fees 3.932,378 431 0 Charges for services 2.051,525 2.661.526 0 Total Revenues 42.986.996 43,213.664 3,099.250 EXPENDITURES Current: General government 15.400.126 0 0 Public safety 19.010.872 0 0 Public works 1.156.106 14.474.997 0 Public health and welfare 493,437 15.913,120 0 Culture and recreation 286,730 315,044 0 Economic assistance 0 8.322.697 0 Miscellaneous 2.171.166 2,908,085 0 Capital outlay 1,421.497 262.113 3.726.595 Debt service 431,131 0 0 Intergovernmental 0 542.900 0 Total Expenditures 40.371.065 42.738.956 3.726.595 Excess of Revenues Over (Under) Expenditures 2,615,931 474.708 (627,345) Other Financing Sources (Uses): Operating transfers - in 900.000 2.183.030 1.891.800 Operating transfers - out (2.093.230) (2.881.600) 0 Total Other Financing Sources (Uses) (1.193.230) (698.570) 1.891.800 Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses 1.422.701 (223.862) 1.264.455 Fund Balances at Beginning of Year 2.642.968 17.635,082 2.421.438 Prior period adjustment 0 0 0 Beginning fund balance (restated) 2,642.968 17.635.082 2.421.438 Fund Balances at End of Year $ 4.065.669 $ 17.411.220 $ 3.685.893 (See Notes to Financial Statements) 20 Fiduciary Fund Type Primary Government Component Unit Memorandum Totals Housing Authority Expendable Trust 2000 1999 2000 1999 $ 0 $ 39.665.850 $ 37.525,208 $ 0 $ 0 0 2.201.549 1.800,314 0 0 0 33.294.534 33.007.428 1,646.656 1,767.569 0 40.039 63.095 0 0 377.481 5.829,559 3.851,517 122.084 117.046 0 3,932,809 3,733,683 0 0 0 4.713.051 4.095,362 0 0 377.481 89.677.391 84.076.607 1.768.740 1.884.615 0 15.400.126 14.278.671 0 0 0 19.010.872 18.403.498 0 0 0 15.631.103 16.157,879 0 0 0 16,406.557 17.353.948 0 0 0 601.774 370.150 0 0 0 8.322,697 8.160.520 1,797.971 1.589,854 377.512 5.456.763 1.263.079 0 0 0 5.410.205 5.816.222 0 0 0 431.131 440,714 0 0 0 542.900 566.169 0 0 377,512 87.214.128 82.810.850 1.797,971 1.589,854 (31) 2.463,263 1.265.757 (29.231) 294,761 0 4.974.830 4.821.502 0 0 0 (4,974.830) (4.821.502) 0 0 0 0 0 0 0 (31) 2.463.263 1.265.757 (29,231) 294.761 31 22.699.519 21.010.600 768.612 473.851 0 0 423.167 0 0 31 22.699.519 21.433.767 768.612 473.851 $ 0 $ 25.162.782 $ 22.699.519 $ 739.381 $ 768.612 21 COUNTY OF WELD STATE OF COLORADO Combined Statement of Revenues. Expenditures and Changes in Fund Balances Budget and Actual - General Fund, Special Revenue Funds and Capital Project Funds For the fiscal year ended December 31. 2000 General Variance Favorable Budget Actual (Unfavorable) REVENUES Taxes $ 25.441,620 $ 25.264.213 $ (177.407) Licenses and permits 1.585.000 1.690.969 105.969 Intergovernmental 5.111.678 4.861.020 (250,658) Fines and forfeitures 35.000 41.832 6.832 Miscellaneous 4.408.185 5.145.059 736.874 Fees 3.888.300 3.932,378 44.078 Charges for services 2.406,423 2.051.525 (354.898) Total Revenues 42.876,206 42.986.996 110.790 EXPENDITURES Current: General government 16.021.154 15.400.126 621.028 Public safety 19.716,536 19,010.872 705,664 Public works 1.399,775 1.156.106 243.669 Public health and welfare 507.603 493,437 14.166 Culture and recreation 56,661 286.730 (230.069) Economic assistance 0 0 0 Miscellaneous 2.204.780 2.171.166 33.614 Capital outlay 2.363.173 1.421.497 941.676 Debt service 449.160 431.131 18,029 Intergovernmental 0 0 0 Total Expenditures 42.718.842 40,371.065 2.347,777 Excess of Revenues Over (Under) Expenditures 157.364 2,615.931 2.458.567 Other Financing Sources (Uses): Operating transfers - in 900.000 900.000 0 Operating transfers - out (2,093.230) (2,093.230) 0 Total Other Financing Sources (Uses) (1.193.230) (1.193.230) 0 Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (1.035,866) 1.422.701 2,458,567 Fund Balances at Beginning of Year 2.642.968 2.642.968 0 Fund Balances at End of Year $ 1.607.102 $ 4.065.669 $ 2.458.567 (See Notes to Financial Statements) 22 Special Revenue Capital Projects Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 11.634.771 $ 11.902.398 $ 267.627 $ 2.525.000 $ 2,499.239 S (25.761) 393.075 510.580 117.505 0 0 0 29.953.814 27.903.514 (2.050.300) 1.080.000 530,000 (550,000) 0 (1.793) (1.793) 0 0 0 163.650 237.008 73.358 200.000 70.011 (129.989) 0 431 431 0 0 0 2.618.392 2.661.526 43.134 0 0 0 44.763.702 43.213.664 (1,550.038) 3,805,000 3.099.250 (705.750) 0 0 0 0 0 0 0 0 0 0 0 0 16.488.528 14.474.997 2.013.531 0 0 0 17.868.517 15.913.120 1.955.397 0 0 0 323,000 315,044 7,956 0 0 0 9,138,504 8,322,697 815,807 0 0 0 5,546.761 2.908.085 2.638.676 0 0 0 291.803 262.113 29.690 6.896,893 3.726.595 3.170.298 0 0 0 0 0 0 545.620 542.900 2.720 0 0 0 50,202,733 42.738.956 7.463.777 6.896.893 3.726.595 3.170.298 (5.439.031) 474.708 5,913.739 (3,091.893) (627,345) 2.464.548 12.351 2.183.030 2.170.679 808.200 1.891.800 1.083,600 (2.855,289) (2.881.600) (26.311) 0 0 0 (2.842.938) (698.570) 2.144.368 808,200 1.891.800 1.083,600 (8.281.969) (223.862) 8.058.107 (2.283.693) 1.264.455 3,548,148 17.635.082 17,635.082 0 2.421.438 2,421.438 0 $ 9.353.113 $ 17.411.220 $ 8.058.107 $ 137.745 $ 3.685.893 $ 3.548.148 23 COUNTY OF WELD STATE OF COLORADO Combined Statement of Revenues. Expenses and Changes in Retained Earnings/Fund Balances All Proprietary Fund Types and Similar Trust Funds For the fiscal year ended December 31, 2000 (With comparative totals for the fiscal year ended December 31. 1999) Fiduciary Proprietary Fund Type Fund Type Memorandum Totals Internal Non- Enterprise Service Expendable Fund Fund Trust Fund 2000 1999 OPERATING REVENUES Earnings on investments S 0 $ 0 $ 0 $ 0 $ 0 Contributions 0 381.557 0 381.557 185,661 Charges for services 4,609.961 5.580.274 0 10.190.235 9.711.342 Total Operating Revenues 4.609.961 5.961.831 0 10.571,792 9.897,003 OPERATING EXPENSES Personnel services 2.426.481 116.469 0 2.542.950 2.158.562 Supplies 149.778 825,859 0 975,637 746.443 Purchased services 1.319,895 2,153,697 0 3.473.592 3.324.690 Insurance and bonds 0 234,868 0 234.868 254.745 Depreciation 186.371 2.049.136 0 2,235.507 2.152,592 Other 327.521 57.768 279 385.568 297,381 Claims 0 844.551 0 844.551 634,692 Bad debt expense 649,246 0 0 649.246 406.671 Total Operating Expenses 5.059,292 6.282.348 279 11,341.919 9.975.776 Operating Income (Loss) (449.331) (320.517) (279) (770.127) (78,773) NONOPERATING REVENUES (EXPENSES) Taxes 0 540.962 0 540.962 548.598 Intergovernmental 16.253 0 0 16.253 36.592 Miscellaneous 1.294 62.265 0 63.559 64.577 Fees 0 0 0 0 0 Gain (loss) on disposition of assets 6,092 226.525 0 232.617 250.037 Judgements and damages 0 182,044 0 182.044 16.207 Net increase(decrease) in fair value 0 0 0 0 (25.657) Interest 0 (449.160) 0 (449,160) (465.330) Total Nonoperating Revenues (Expenses) 23.639 562.636 0 586.275 425,024 Net Income (Loss) (425.692) 242,119 (279) (183.852) 346.25: Retained Earnings/Fund Balance at Beginning of Year 1.058,496 5.671.001 279 6.729.776 6.383.525 Retained Earnings/Fund Balance at End of Year $ 632,804 $ 5.913,120 $ 0 $ 6.545,924 $ 6.729.776 (See Notes to Financial Statements) 24 COUNTY OF WELD STATE OF COLORADO Combined Statement of Changes in Plan Net Assets Pension Trust Fund For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) Weld County Retirement Plan 2000 1999 Additions: Employer contributions $ 1.814,318 $ 1.683.017 Employees contributions 2.023,488 1.906.105 Earnings on investments 7.211,746 6.967,036 Net appreciation in fair market value of investments (4,674.109) 2,115.681 Total Additions 6,375.443 12,671,839 Deductions: Actuarial/trustee fees 238.980 234.031 Benefit payments 3.227.807 2.909.913 Meeting expense 339 0 Supplies 5.305 3,900 Total Deductions 3.472,431 3.147,844 Increase in net assets 2.903.012 9.523.995 Net assets held in trust for pension benefits Beginning of the year 78.359.038 68,835.043 End of the year $ 81.262.050 $ 78,359.038 (See Notes to Financial Statements) 25 COUNTY OF WELD STATE OF COLORADO Combined Statement of Cash Flows All Proprietary Fund Types and Nonexpendable Trust Fund For the fiscal year ended December 31, 2000 Proprietary Fund Type Nonexpendable Memorandum Enterprise Internal Trust Total Fund Service Fund 2000 CASH FLOWS FROM OPERATING ACTIVITIES Operating income (loss) $ (449,331) $ !320,517) $ (279) $ )770,127) Adjustments to reconcile operating income(loss) To net cash provided by operating activities Depreciation 186,371 2,049,136 0 2,235,507 Discount accrection 0 3,538 0 3,538 Miscellaneous revenue 17,547 46,216 0 63,763 Change in assets and liabilities (Increase) decrease in receivables (28,271) (9,423) 0 (37,694) (Increase) decrease in inventories 0 114 0 1:4 (Increase) decrease in other assets 200 (133,463) 0 (133,263) Increase (decrease) in accounts payable (13,707) 1,505 0 (:2.202) Increase (decrease) in accrued liabilities 25,096 (3,851) 0 21,245 Increase (decrease) in other liabilities 1,178 4,435 0 5,613 Total adjustments 188,414 1,958,207 0 2,146,621 Net cash. provided (used) by operating activities (260,917) 1,637,690 '279) 1,376,494 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES: Taxes 0 540,962 0 540,962 Cash transfers 360,000 0 0 360,000 Judgements, damaged, losses 0 182,044 0 122,044 Net cash provided by noncapital Financing activities 360,000 723,006 0 1,083,006 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Interest paid on borrowings 0 (449,160) 0 ,449,160) Proceeds from sale of capital assets 8,000 333,113 0 341,113 Acquisition of capital assets (117,548) (2,287,158) 0 (2,404,706) Principal paid on long-term debt 0 (291,000) 0 '290,022) Net cash used for capital and related Financing activities (109,548) '2,693,205) 0 ,8`2.753' CASH FLOWS FROM INVESTING ACTIVITIES Interest on investments 0 16,050 0 16,050 Net Increase in Cash and Cash Equivalents (10,465) (316.459) (279) (327,203) Cash and Cash Equivalents at Beginning of Year 21,878 5,334,162 279 5,356,319 Cash and Cash Equivalents at End of Year $ 11,413 $ 5,017,703 S 0 $ 5,029,116 Reconciliation to Balance Sheet: Cash and Cash Equivalents at end of year 11,413 5,017,703 0 5,029,116 Other Trust and Agency Funds 0 0 5,676,967 5.676.967 Per Balance Sheet $ 11,413 $ 5,017,703 $ 5,676,967 $ 11,022,542 NONCASH TRANSACTIONS AFFECTING FINANCIAL POSITION Disposition of contributed fixed assets $ 3,740 $ 0 $ 0 $ 3,740 Contribution of fixed assets 0 (379,049) 0 )379,049) Net change in contributed capital (3,740) 379,049 0 375,309 Net effect of noncash transactions $ 0 $ 0 $ 0 $ 0 (See Notes to Financial Statements) 26 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Note 1 - Summary of Significant Accounting Policies: The County of Weld, Colorado ("County") was established in 1861, and on January 1, 1976, became a home rule county under the provisions of Section 30-35-501, CRS, 1973 . The County operates under an elected commissioner form of government. The County provides the full range of services contemplated by statute or charter. These include general government functions, public protection and safety, health, social services, human resource services, public improvements, road and bridge operations, planning and zoning, and general administrative services. The financial statements of the County have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to governmental units. The following summary of significant accounting policies is presented to assist the reader in evaluating the County's financial statements. A. Reporting Entity: The financial statements of the County include those of legally separate entities which are in the County's reporting entity because of the significance of their operational or financial relationship with the County. Financial information for each of the individual component units may be obtained at the County' s administrative offices. The Weld County Housing Authority has been included in Weld County's Comprehensive Annual Financial Report as a discretely presented component unit. The Board of County Commissioners appoints all of the five member Housing Authority Board. The County has the ability to remove any of the appointed board members, they can modify decisions made by the board and can hire or fire persons responsible for the day to day operations. The Weld County Housing Authority is governed by state regulations, but was designated as part of the County for budgetary and audit purposes by an act of the Colorado General Assembly in 1989. Because they provide services to or otherwise benefit Weld County, the financial statements of the following organizations are blended into the County financial statements: Weld County Retirement Plan -- The Retirement Board consists of five members, two selected by participating employees, two appointed by the Board of County Commissioners, and the fifth being the elected County Treasurer. The County funds half of the retirement plan, which covers substantially all permanent, full-time employees of Weld County. The operation of the plan is accounted for in the Weld County Retirement Fund, as a Pension Trust Fund. Weld County Finance Corporation -- The Weld County Finance Corporation ("Corporation") was formed in 1987 as a not-for-profit corporation under section 501 (c) (4) of the Internal Revenue Code, and exists solely to acquire real estate and construct buildings for lease to the County. The Board of County Commissioners appoints the three-member Board of Directors of the Corporation, and approves all projects undertaken by the Corporation. The members of the Board of Directors are employees of the County. 27 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Beebe Draw Law Enforcement Authority is a blended component unit and is a part of the General Fund. The Local Improvement Districts have not been included in the County' s financial statements individually, but are included as a blended component unit of Pubic Works, a special revenue fund. The following related organizations are excluded from the accompanying financial statements because the County' s accountability for these organizations does not extend beyond various appointments . North Colorado Medical Center -- The Board of County Commissioners appoints a seven member Hospital Board of Trustees. The Hospital Board of Trustees leases land only to Normedco. Normedco is a holding company of which the North Colorado Medical Center (NCMC) is a not-for-profit subsidiary operating the hospital . Effective in 1991, the Hospital Board of Trustees no longer appoints any members to the Normedco Board of Directors. The NCMC has the ability to incur its own debt and its operations are financed totally by patient revenues. Greeley-Weld Airport Authority -- The County Commissioners appoint two of the five Airport Authority Board members. The County has contributed approximately 5% of the funds for capital construction. The Authority has full autonomy under Colorado State law, can incur debt, and funds its operations totally from user fees . Weld Library District -- The County Commissioners, together with the concurrence of the city councils of seven participating municipalities, appoint the seven member Library District Board. The Library District Board has total autonomy under the State Library Act to incur debt, establish budgets, and levy property taxes to support the District' s library system. Colorado Counties Casualty and Property Pool (hereinafter referred to as "CAPP") -- CAPP was formed July 1, 1986, by an intergovernmental agreement by member counties as a separate and independent governmental and legal entity pursuant to the provisions of Article XIV, section 18 (2) of the Colorado Constitution and section 29-1-201 et seq. , 24-10-115.5, and 29-13- 102, CRS, as amended. Each member county in this intergovernmental agreement has the power under Colorado law to make provision for the property and casualty coverage which constitute the functions and services jointly provided by means of the CAPP. The Insurance Commissioner of the State of Colorado has such authority with respect to the CAPP as is provided by applicable Colorado statues. The purposes of the CAPP are to provide a risk management fund for defined property and casualty coverage and to assist members in controlling costs by providing specialized governmental risk management services and systems. It is the intent of the members to use member contributions to defend and indemnify, in accordance with the bylaws, any member 28 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 against stated liability or loss to the limit of the financial resources of the risk management fund. It is also the intent of the members to have CAPP provide needed coverage at reasonable costs . All income and assets of CAPP shall be at all times dedicated to the exclusive benefit of its members. Weld County, through its Insurance Internal Service Fund, recognizes an expense for the amount paid to CAPP annually for these coverages. Weld County is a charter member of CAPP, and has been a continuous member since July 1, 1986 . B. Basis of Presentation: Each fund is an independent fiscal and accounting entity with a self- balancing set of accounts recording cash and other financial resources together with all related liabilities, residual equities and balances which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The various funds are grouped into six generic fund types under three broad fund categories, as follows: Governmental Fund Types: All governmental funds and expendable trust funds are accounted for using a current financial resources measurement focus. Under this measurement focus, only current assets and current liabilities are generally included in the balance sheets. The reported fund balance (net current assets) is considered a measure of "available spendable resources" . Governmental fund operating statements present increases (revenue and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, these funds are said to present a summary of sources and uses of "available spendable resources" during a period. General Fund: The General Fund accounts for all financial transactions of the County that are not properly accounted for in other funds. Ordinary operations of the County such as public safety, County administration and other activities financed from taxes and general revenue are reflected in this fund. Special Revenue Funds: Special Revenue Funds are established to account for taxes or other earmarked revenue of the County which finance specified activities as required by law or administrative action. Capital Projects Funds: Capital Projects Funds are established to account for financial resources used for the acquisition or improvement of the capital facilities of the County. 29 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Proprietary Fund Types: All proprietary funds are accounted for on a flow of economic resources measurement focus. This means that all assets and all liabilities (whether current or non-current) associated with the fund's activity are included on the balance sheet. Fund equity (net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund type operating statements present increases (revenue) and decrease (expenses) in net total assets. The County applies applicable FASB pronouncements issued on or before November 30, 1989, in accounting and reporting for its proprietary operations. Enterprise Fund: Enterprise Funds are used to account for operations where the intent of the County is that the costs or services to the general public on a continuing basis be financed or recovered primarily through user charges. Internal Service Funds: Internal Service Funds are established to account for goods and services provided to other departments of the County on a cost- reimbursement basis. Fiduciary Fund Types (Trust and Agency Funds) : Trust and Agency Funds are established to record transactions relating to assets held by the County in the capacity of trustee, custodian, or agent for individuals, governmental entities and non- public organizations. These include expendable trust, non- expendable trust, pension trust, and agency funds. Expendable trust funds are accounted for in essentially the same manner as governmental funds. Nonexpendable trust funds and pension trust funds are accounted for in essentially the same manner as proprietary funds. Agency funds are purely custodial (assets equal liabilities) and thus do not involve measurement of results of operations. In addition to the funds, self-balancing account groups are established to account for the general fixed assets and general long-term debt of the County, as follows: General Fixed Assets Account Group: Fixed assets used in governmental fund type operations are accounted for in the General Fixed Assets Account Group. General Long-Term Debt Account Group: The General Long-Term Debt Account Group is used to account for all long term indebtedness not accounted for in the proprietary fund types. Discretely Presented Component Unit : The component unit column in the combined financial statements includes the financial data of the County' s discretely presented component unit. It is reported in a separate column to emphasize that it is legally separate from the County. The component unit is accounted for using a current financial resources measurement focus. 30 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 C. Basis of Accounting: The governmental funds, expendable trust funds, and agency funds utilize the modified accrual basis of accounting. Under this method revenues are recognized when measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. Primary revenues susceptible to accrual are taxes, grant revenues and investment earnings. Property tax is reported as deferred revenue (less estimated uncollectible amounts) in the year the levy is certified and as a revenue when available to finance the County's current operations. Other taxes are also reported as revenue when available. Grant revenue is recognized as qualifying expenditures are incurred, and investment earnings are accrued over the life of the investment. Expenditures are generally recognized when the related fund liability is incurred except for long-term liabilities, such as accrued vacation and sick leave, which are recorded when payable from current available financial resources. Proprietary funds, nonexpendable trust funds and pension trust funds follow the accrual basis of accounting whereby revenue is recognized when earned and expenses are recorded when liabilities are incurred. Investments in the Pension Retirement Fund are valued at their fair values in the Combining Balance Sheet. Unrealized gains and losses are included in the change in plan net assets. Encumbrances: Weld County utilizes the encumbrance method of recording commitments related to unperformed contracts for goods and services or portions thereof not yet received. Under this method, encumbrances for purchase orders, contracts, and other commitments outstanding at year end are recorded as a reservation of fund balance and do not constitute expenditures or liabilities. Because the commitments will be honored during the subsequent year a reappropriation is made in the subsequent year to provide authority to complete the transaction. Budget: An annual budget and appropriation ordinance is adopted by the Board of County Commissioners in accordance with the Colorado State Budget Act and Weld County Home Rule Charter. The budget is prepared on a basis consistent with generally accepted accounting principles. Budgets are established for all Governmental funds, Internal Service funds and the Enterprise Fund. The accounting system is employed as a budgetary management control device during the year to monitor the individual departments. The fund level is the level of classification at which expenditures may not legally exceed appropriations, except for the General Fund where the department level of expenditures cannot legally exceed appropriations. During the year, several supplemental appropriations were necessary. All annual appropriations lapse at year end. 31 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 The Director of Finance and Administration is authorized to transfer budgeted amounts within departments of each fund. Any revisions that alter the total appropriation for a fund or for any General Fund department must be approved by the County Commissioners through a supplemental appropriation ordinance. During 2000, two supplemental appropriation ordinances were enacted, which brought the total budget from the original appropriation of $104,421, 954 to $119, 800, 067. Budget amounts reported in the accompanying financial statements reflect these supplemental appropriations. Property Taxes: Property taxes attach as an enforceable lien on property as of January 1. Taxes were levied on December 13, 1999, and are collected in 2000 in either two installments or one full payment as follows: The first billing is mailed January 15 and is due by February 28, (half installment) or a full payment by April 30 . The second billing is mailed May 15, and is due by June 15, (second installment) . The bill becomes delinquent on March 1, May 1, and June 16 and penalties and interest may be assessed by the County. The County, through the Weld County Treasurer, bills and collects its own property taxes as well as property taxes for all school districts, cities and towns, and special districts located within the County. In accordance with Section 14-7 of the Weld County Home Rule Charter, all ad valorem tax levies for County purposes, when applied to the total valuation for assessment of the County, shall be reduced so as to prohibit the levying of a greater amount of tax revenue than was levied from ad valorem taxation in the preceding year plus five per cent (5%) , except to provide for the payment of bonds and interest. The Board of County Commissioners may submit the question of an increased levy to the County Council and, if in the opinion of a majority of the County Council the County is in need of additional funds, the Council may grant an increased levy for the County in such amount as it deems appropriate, and the County is authorized to make such increased levy. Any one capital project requiring a capital expenditure out of funds procured by ad valorem taxation equal to a three mill levy for three years, shall be prohibited unless approved by a majority vote of the qualified electors at a general or special election per Section 14-8 of the Weld County Home Rule Charter. 32 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 The original January 1, 2000 levies for the applicable funds of the County are as follows: Mills Amount General Fund 15.539 $ 25, 366, 620 Road and Bridge 1.298 2,118, 873 Social Services Fund 1.938 3, 163, 848 Contingent Fund 1.379 2, 252, 050 Capital Expenditures Fund 1.547 2;525, 000 Insurance Fund .337 550, 000 TOTAL 22 .038 $ 35, 976, 391 Investments: Investments are reported at fair value which is determined using selected bases. Short-term investments are reported at cost, which approximates fair value. Securities traded on a national or international exchange are valued at the last reported sales price at current exchange rates. Non-participating contracts such as certificates of deposits are reported at cost. Cash deposits and money market investments that mature within one year or less are reported at carrying amount which reasonably estimates fair value. Investments pools are reported at fair value which is determined by the fair value per share of the pool' s underlying asset portfolio. Cash and Cash Equivalents For purposes of the statement of cash flows, the County considers all highly liquid investments with a maturity of three months or less to be cash equivalents . Inventories: Inventories of governmental funds, which consist of expendable materials held for consumption, are stated at cost utilizing the weighted average cost method. These funds follow the consumption method of accounting whereby expenditures are recorded at the time the inventory items are used. Inventories of proprietary funds are recorded at average cost . Interfund Receivables/Payables: Interfund transactions resulting from reimbursements, operating transfers, and charges for services rendered are recorded as due to or due from other County funds. 33 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Interfund Transactions: Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. All other interfund transactions, except quasi-external transactions and reimbursements, are reported as transfers. Nonrecurring or non- routine permanent transfers of equity are reported as residual equity transfers. All other interfund transfers are reported as operating transfers. Fixed Assets: Acquisitions of general fixed assets are recorded as capital outlay expenditures within the governmental funds. Public domain ("infrastructure") general fixed assets consisting of roads, bridges and rights-of-way are not capitalized. No depreciation is provided on general fixed assets. All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated fair market value on the date donated. Depreciation of all exhaustible fixed assets used by Internal Service Funds and Enterprise Funds is charged as an expense against the operations. Accumulated depreciation is reported on the related balance sheets . Depreciation is provided using the straight-line method over the estimated useful lives, as follows: Buildings 20-30 years Improvements Other than Buildings 20 years Machinery and Equipment 3-10 years Risk Management and Insurance: The County manages risks of loss through a combination of commercial insurance, participation in a public entity risk pool, and self- insurance. These activities are accounted for in the Insurance Fund, an internal service fund. The County provides dental and vision insurance benefits to employees, which are funded by employee contributions. These activities are accounted for in the Health Insurance Fund, an internal service fund. Estimated liabilities for claims incurred but not reported are included in accrued liabilities. 34 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Sick Leave and Vacation Pay: Accrued sick leave for the governmental funds is accounted for in the General Long-Term Debt Account Group. Sick leave is earned when vested, and it is recorded as an expenditure in the applicable fund when paid. In the event of retirement or termination, an employee whose date of hire is prior to January 1, 1985 is paid for 50% of accumulated sick leave hours up to the equivalent of one month. If the employees date of hire is after January 1, 1985, no sick leave is paid upon retirement or termination. Accrued vacation for the governmental funds is accounted for in the General Long-Term Debt Account Group. Unused vacation time is forfeited after 24 months from date earned. Upon termination or retirement, employees are paid for their accrued vacation. Vacation is recorded as an expenditure in the applicable governmental type fund when paid. Vacation and sick leave is accrued in the proprietary fund types when earned. Long-term Obligations: Long-term debt is recognized as a liability of a governmental fund when due. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reported as a fund liability of a governmental fund. The remaining portion of such obligations is reported in the General Long-Term Debt Account Group. Long-term liabilities expected to be financed from proprietary fund operations are accounted for in those funds. Fund Equity: Contributed capital is recorded in proprietary funds that have received capital grants or contributions from developers, customers or other funds. Reserves represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. Designated fund balances represent tentative plans for future use of financial resources. Reserves for the County of Weld are recorded up to the maximum equity available in fund balance and consist of: Reserved for Encumbrances: These reserves are established to record purchase orders and commitments outstanding for which the related goods/services have not been received at year end. The reserves recorded at December 31, 2000 include $449, 750, $297,302, and $446, 675 for the General Fund, Special Revenue Funds, and Capital Projects Fund, respectively, for a total of $1, 193, 727 . Reserved for Other Assets: These reserves are established to record all prepaid items. Recorded reserves at December 31, 2000 are $96,498, $9, 680, and $36, 500 for the General Fund, Special Revenue Funds, and Capital Projects Fund, respectively, for a total of $142, 678 . 35 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Reserved for Inventories: These reserves are established to record the total level of supply inventories. Recorded reserves at December 31, 2000 are $105, 290 and $873, 858 for General Fund and Special Revenue Funds, respectively, for a total of $979,148 . Reserved for Employees Pension Benefits: These reserves are established to record the pension benefit obligation of the Weld County Retirement Plan. The amount of this reserve is $74, 091, 851 at December 31, 2000 . Reserved for Advances: These reserves are established to record the total advance between funds. Reserves at December 31, 2000 is $795, 000, all recorded in General Fund. Designated Fund Balance: Fund balance designated for subsequent year's expenditures represents fund balance commitments for appropriated expenditures in excess of anticipated revenue for the year ended December 31, 2001. Non-Federal In-Kind Contributions: Volunteers assist the various programs of the Human Services Fund (a Special Revenue Fund) in providing transportation and various other program functions . Donated labor is recorded at rates based upon the market rate of service provided. Volunteer mileage is recorded at 30 .5 per mile. Donated food, clothing, and other goods are recognized as contributed revenue at fair market value. An offsetting in-kind expenditure is also recorded for the value of the donated goods and services. Memorandum Only - Total Columns: Total columns on the General Purpose Financial Statements are captioned Memorandum Total to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles . Neither is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Comparative Data: Comparative total data for the prior year has been presented in the accompanying financial statements in order to provide an understanding of changes in the County's financial position and operations. However, comparative data has not been presented in all statements because their inclusion would make certain statements unduly complex and difficult to understand. 36 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Use of Estimates: The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. Note 2 - Equity in Pooled Cash and Investments: The County maintains a cash and investment pool that is available for use by all funds. The cash and investment pool is under the custody of the County Treasurer. Several of the County's funds also hold investments on their own account some of which are restricted assets. Each fund's share of the cash and investment pool as well as non-pooled cash and investments is displayed on the balance sheets as "Cash and Short-term Investments." Substantially all cash and investments of the Pension Trust Fund are held separately from those of the other County funds. If a fund overdraws its share of a pooled cash account, the overdraft is reported as an interfund receivable/advance to other fund in the General Fund with an offsetting interfund payable in the overdrawn fund. Deposits: Colorado State Statutes, specifically the Public Deposit Protection Act of 1989, require all public monies to be deposited in financial institutions which have been designed as eligible public depositories . Eligible public depositories must pledge eligible collateral, as promulgated by the State banking board, having a market value in excess of one hundred two percent of the aggregate uninsured public deposits. Eligible collateral must be held in the custody of any federal reserve bank or any branch thereof, or of any depository trust company which is a member of the federal reserve system and which is supervised by the State banking board. The Statutes further restrict such deposits to eligible public depositories having their principal offices within the State of Colorado. The bank balances of the County's pooled and non-pooled deposits are categorized by level of risk as follows: Category A (the least level of risk) includes deposits with financial institutions that are insured by the Federal Deposit Insurance Corporation (FDIC) , with securities held by the County or its agent in the County' s name; Category B includes uninsured deposits collateralized with securities held by the pledging financial institution' s trust department or agent in the County' s name, including those collateralized in accordance with the Public Deposit Act of 1989; and Category C (the highest level of risk) includes uninsured or uncollateralized funds held by the pledging financial institution, or by its trust department or agent but not in the County' s name, that could be lost if the financial institution fails. Categorized deposits at December 31, 2000 are as follows: 37 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 CATEGORY Bank Carrying A B Balance Amount Primary Government: Pooled Deposits $ 100,000 $ 14,261,574 $ 14,361,574 $ 10,860,405 Demand Deposits Certificates of Deposit 900,000 6,247,714 7,147,714 7,147,714 Total Pooled Deposits $1,000,000 $ 20,509,288 $ 21,509,288 $ 18,008,119 Non-Pooled Deposits Demand Deposits $ 0 $ 0 $ 0 $ 0 Total Deposits $1,000,000 $ 20,509,288 $ 21,509,288 $ 18,008,119 Component Unit: Pooled Deposits Certificates of Deposit $ 0 $ 34,802 $ 34,802 $ 34,802 All deposits made by the County Treasurer in 2000 done so in eligible public depositories, as defined by the Public Deposit Protection Act of 1989. Investments: Colorado State Statutes authorize the County to invest in U.S. Treasury bills, notes, and bonds, U.S. government agency securities, general obligations and revenue bonds of any state, commercial paper, money market funds, repurchase agreements, and local government investment pools. At December 31, 2000, the County held investments in the following local government investment pools: the Colorado Surplus Asset Fund Trust (CSAFE) , the Colorado Diversified Trust (CDT) , the Colorado Local Government Liquid Asset Trust (COLOTRUST) and the Government Asset Pool (GAP) , which are 2a7-like investment pools. The investment pools are routinely monitored by the Colorado Division of Securities with regard to operations and investments. All securities owned by each pooled investment are held by the Federal Reserve Bank in the account maintained for the custodial bank. The custodian' s internal records identify the investments owned by each pool investor. The Weld County Retirement Plan contractually delegates investment management to investment managers. The County's investments are categorized by level of risk as follows: Category A (the least level of risk) includes investments that are insured or registered or for which the securities are held by the County or its agent in the County' s name; Category B includes uninsured or unregistered investments for which the securities are held by the counter party' s trust department in the County's name; and Category C (the highest level of risk) includes uninsured or unregistered investments for which the securities are held by the counter party or by its trust department or agent but not in the County's name and that portion of the carrying amount of any repurchase agreement that exceeds the market value of the underlying securities. The County's investments in local government investment pools and money market funds cannot be categorized by 38 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 level of risk because they are not evidenced by specific securities due to the nature of an investment pool. The retirement plan and deferred compensation plan investments also cannot be categorized since the specific securities belonging to Weld County cannot be identified. Fair Value/ Category Carrying B Amount Cost Primary Government: Pooled Investments: U.S. Government Agency Notes $ 11,960,193 $ 11,960,193 $ 11,982,025 Local Government Investment Pools 2,931,301 2,931,301 Money Market Funds 1,568,762 1,568,762 Total pooled investments 16,450,256 16,482,088 Non-pooled Investments: Money Market Funds - Finance Corp 232,665 232,665 Retirement Plan 80,868,750 78,331,316 Total $ 81,101,415 $ 78,563,981 Component Unit: Local Government Investment Pools $ 371,307 $ 371,307 Money Market Funds 284,286 284,286 Total 655,593 $ 655,593 At December 31, 2000, the County has invested $2, 754, 017 in a government securities fund, initially as a short-term investment . As discussed in Note 11, this fund was frozen in 1991 by the Securities and Exchange Commission pending outcome of criminal investigations of the securities dealers and the County initiated litigation to recover damages . The market value of this investment is not available. It is probable that an investment loss will ultimately be realized. An allowance for the entire investment balance has been recorded in the Contingent Fund. 39 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Note 3 - Allowance for Uncollectible Accounts Receivable: The allowance for uncollectible receivables consists of the following at December 31, 2000 : Allowance for Fund Type Uncollectible General $ 33, 591 Special Revenue 7, 087 Capital Projects 4, 586 Enterprise 576,245 Internal Service 853 Total $ 622, 362 Note 4 - Individual Fund Receivable and Payable Balances and Advances: Interfund receivable and payable at December 31, 2000 are as follows: Interfund Interfund Receivables Payables General Fund $ 100,796 $ 67, 937 Special Revenue Funds: Public Works Fund 146, 212 197, 519 Social Services Fund 0 242, 885 Public Health Fund 8, 334 2,451 Human Service Fund 58, 943 24, 626 Solid Waste Fund 0 50,281 Capital Projects Fund 2, 111 0 Enterprise Fund: Ambulance 0 11, 313 Internal Service Funds: Motor Vehicle Fund 295,612 17, 893 Health Insurance Fund 0 127 Insurance Fund 9, 937 800 Phone Services Fund 24,462 5 Trust and Agency Funds: Employee Flexible Spending 127 32, 348 Payroll Agency Fund 1, 553 0 Retirement 98 0 Total $ 648, 185 $ 648, 185 40 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Advances from and to other funds at December 31, 2000 are as follows: Advances Advances From To General Fund $ 0 $ 795, 000 Ambulance Fund 635, 000 0 Human Services Fund 160, 000 0 Total $ 795, 000 $ 795, 000 Transfer in and out other funds at December 31, 2000 are as follows : Transfer Transfer In Out General Fund $ 900, 000 $2, 093, 230 Special Revenue Funds: Contingent Fund 0 2, 250, 000 Solid Waste Fund 0 631,600 Public Health Fund 2, 170,679 0 Human Services Fund 12,351 0 Capital Projects Fund 1, 891, 800 0 Total $4, 974, 830 $4, 974, 830 Note 5 - General Fixed Assets: A summary of changes in general fixed assets follows: Balance Balance 1/1/00 Reclass Additions Deletions 12/31/00 Land $ 2,399,928 $ 0 $ 89,707 $ 0 $ 2,489,635 Buildings 36,266,251 297,527 3,014,266 1,076,288 38,501,756 Leasehold Improvements 29,596 0 0 0 29,596 Improvements Other Than Buildings 3,634,187 (239,839) 291,109 6,724 3,678,733 Machinery and Equipment 10,358,741 0 2,103,912 726,585 11,736,068 Construction in Progress 57,688 (57,688) 108,649 0 108,649 Total $ 52,746,391 $ 0 $ 5,607,643 $ 1,809,597 $ 56,544,437 At year-end 2000 construction in progress consists of $108,649 for the Southwest Weld County Administrative Building. 41 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Note 6 - Operating Leases: The reporting entity has entered into a number of operating leases which contain cancellation provisions and are subject to annual appropriations. For the reporting period, rent expenditures approximated $385, 500 for all types of leases. These expenditures were made primarily from the General, Public Works and Social Service Funds. Note 7 - Long-Term Debt: Long-term debt consists of the following at December 31, 2000 : Internal Service Fund: Certificates of participation $ 8, 015, 000 Less uncredited discount 26, 336 Certificates of participation - net 7, 988, 664 General Long-Term Debt Account Group: Sick-leave and vacation accruals 1, 544, 183 Total 1, 544, 183 MEMORANDUM TOTAL $ 9, 532, 847 Certificates of participation represent debt of the Weld County Finance Corporation, an Internal Service Fund and are not general obligations of the County. The certificates were issued to finance the construction of buildings leased to the County under annually renewable operating leases. The debt of the Weld County Finance Corporation is payable from lease payments received from the County. The certificates bear interest at rates ranging from 3 . 80% to 7.3% per annum and mature in increasing annual amounts through 2016 . Series 1992 certificates maturing in 2001 or after and series 1997 certificates maturing in 2008 or after are callable for redemption prior to maturity in whole or in part at the option of the County in 2000 and 2007, respectively. Future debt service requirements for the certificates of participation are as follows: Year Principal Interest Total 2001 $ 310, 000 $ 431, 673 $ 741, 673 2002 555, 000 412, 692 967, 692 2003 360,000 377,233 737, 233 2004 380, 000 360,133 740, 133 2005 400, 000 341, 893 741, 893 2006-2016 6, 010,000 2, 057,765 8, 067, 765 Total $ 8, 015, 000 $ 3, 981, 389 $11, 996, 389 42 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Special assessment bonds are payable solely from assessments collected from the property owners benefitted by the respective improvements. All assessments have been collected from property owners. Long-term debt transactions during 2000 are summarized as follows: Certificates Vacation of and Sick Bond Participation Leave Payable Total Balance, January 1, 2000 $ 8, 275, 126 $ 1,399, 386 $ 10, 000 $ 9, 684, 512 Retired in 2000 (290, 000) 0 10, 000 (300, 000) Discount accretion 3, 538 0 0 3, 538 Additions in 2000 0 144, 797 0 144, 797 Balance, December 31, 2000 $ 7, 988, 664 $ 1, 544, 183 $ 0 $ 9, 532, 847 Weld County has no general bonded indebtedness. In accordance with Section 30-35-201,CRS, 1973, the County' s general bonded indebtedness is limited to 3% of the assessed valuation, or $52, 880, 883 at December 31, 2000 . The County has issued industrial revenue bonds for the purpose of financing capital projects of several private enterprises. Under terms of a financing agreement, the bonds are sold to a bank, the private enterprise assumes full responsibility for repayment of the debt, and the County is released from any liability for repayment. Industrial revenue bonds outstanding as of December 31, 2000, totaled $10, 560, 924 . Note 8 - Other Required Individual Fund Disclosures: Excesses of expenditures over appropriations in individual funds are as follows: Revised Over- Appropriation Expenditures Expenditures Ambulance Fund $ 4,591,859 $ 5,059,292 $ 467,433 Motor vehicle 3,657,204 3,902,428 245,224 Insurance Fund 875,141 905,368 30,227 Finance Corporation 290,000 293,592 3,592 Excesses of expenditures over appropriations in General Fund departments can be seen by unfavorable variances in the expenditures section of the Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual . Retained earnings in the Weld Finance Corporation December 31, 2000 was a deficit of $213, 866 . The deficit will be recovered through future operations. 43 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Note 9 - Weld County Retirement Plan: Plan Description: The Weld County Retirement Plan ("Plan") is a single-employer, defined benefit pension plan administered by a five-member retirement board. The plan provides retirement, disability and death benefits to plan members and beneficiaries at the discretion of the Retirement Board. The Retirement Board and the Board of Commissioners maintain the authority to establish and amend benefit provisions of the Plan. The Retirement Board issues a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by contacting the County of Weld, State of Colorado. Funding Policy: The contribution requirements of plan members and the County are established and maintained by the Board of Commissioners. Plan members are required to contribute 6% of their annual covered payroll. The County is required to contribute at an actuarially determined rate; the current rate is 6% of annual covered payroll. Annual Pension Cost and Net Pension Obligation: The County's annual pension cost and net pension obligation to the Plan for the current year were: Annual Required Contributions $ 1,'99,689 Interest on net pension obligation (35,653) Annual Pension Cost 1,'64,036 Contributions made (1,814,318) Increase (decrease) in net pension obligation (650,282) Net pension obligation beginning of year (445,663) Net pension obligation end of year $(1,095,945) The annual required contribution for the current year was determined as part of the January 1, 2000 actuarial valuation using the entry age actuarial cost method. The actuarial assumptions included (a) 8% investment rate of return (net of administrative expenses) and (b) projected salary increases ranging from 5.3% to 8.5% per year. Both (a) and (b) included an inflation component of 3 .5%. The assumptions also include post-retirement benefit increases of 2%. The actuarial value of assets was determined using techniques that smooth the effects of short- term volatility in the market value of investments over a five-year period. The unfunded actuarial liability is being amortized as a level percentage of projected payroll on a closed basis. The remaining amortization period at January 1, 2000, was 30 years. Three-Year Trend Information: Fiscal Year Ending Annual Pension Percentage of Net Pension Cost (APC) APC Contributed Obligation December 31, 1998 $ 1,326,191 117.4% $ (285,412) December 31, 1999 1,522,766 110.5% (445,663) December 31, 2000 1,164,036 155.9% (1,095,945) 44 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Note 10 - Risk Management: The County uses a combination of self insurance, participation in an insurance pool (discussed in Note 1) , and insurance coverage. The activity for County risk functions is accounted for in the Insurance Internal Service Fund and Health Insurance Internal Service Fund. Workers' Compensation coverage is partially self-insured with insurance coverage of a $300, 000 self-insured retention. Estimated liabilities for claims made and claims incurred but not reported (IBNR) at year-end are shown as accrued liabilities in the fund. These estimated are based upon a third- party administrator' s review of claims and actuarial projections from historical claims data. Changes in the balances of claims liabilities during the current and prior years are as follows: December 31, 1999 December 31, 2000 Unpaid Claims - Beginning $ 194,873 $ 241,492 Incurred Claims (Includes IBNR'S) 385,251 297,680 Claims Paid (338,632) (201,323) Unpaid Claims - Ending $ 241,492 $ 337,879 The Insurance Internal Service Fund provides protection against losses involving County property, equipment, and liability. Reserves within the fund support higher deductible or self-insured retention level against loss. Payments to CAPP for coverage under the insurance pool are shown as expenses in the Insurance Internal Service Fund. Estimated liabilities under the $125, 000 self-insured retention for claims made and claims incurred but not reported (IBNR) at year-end are shown as accrued liabilities in the fund. These estimates are based upon CAPP' s claim administrator's review of claims and actuarial projection from historical claims data. Changes in the balances of claims liabilities under the $125, 000 self-insured retention during current and prior years are as follows: December 31, 1999 December 31, 2000 Unpaid Claims - Beginning $ 42,310 $ 158,911 Incurred Claims (Includes IBNR'S) 180,326 55,744 Claims Paid (63,725) (158,623) Unpaid Claims - Ending $ 158,911 $ 56,032 The Health Insurance Internal Service Fund covers the county' s dental and vision reimbursement plan. The plan is not an insurance program, but rather an employee reimbursement plan that closes out each year on December 31, for services received on or before the date. No outstanding claims or incurred but not reported liabilities exist for year-end. The health insurance plan is fully insured. 45 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Note 11 - Contingencies: The County is currently the defendant in several lawsuits. Based upon the opinion of legal counsel, these claims would be covered by insurance and/or there does not appear to be a threat of significant liability to the County. At December 31, 2000, the County had $2, 754, 017 plus interest invested in a government securities fund. This fund was frozen in 1991 by the Securities and Exchange Commission pending outcome of criminal investigations of the securities dealers and the County initiated litigation to recover damages . As of December 31, 2000, this litigation continues against substantial business entity defendants. It is probable that an investment ,loss will ultimately be realized. An allowance for the entire investment balance has been recorded in the Contingent Fund. Colorado voters passed an amendment to the State Constitution, Article X, Section 20, which has several limitations, including revenue raising, spending abilities, and other specific requirements of state and local governments . The Amendment is complex and subject to judicial interpretation. The entity believes it is in compliance with the requirements of the. amendment. However, the entity has made certain interpretations of the amendment' s language in order to determine its compliance. The County is exposed to various risks of loss related to torts; theft of, damage to, or destruction of assets; and errors or omissions. (See Note 9) These activities are accounted for in the Insurance Fund, an internal service fund. A liability for a claim is established if information indicates that it is probable that a liability has been incurred at the date of the financial statements and the amount of the loss is reasonably estimable. Insurance coverages have not been significantly reduced from prior years and settlements have not exceeded insurance coverage in the past three years. The County participates in a number of federal and state grant programs. Principal funding agencies include Department of Labor, Community Services Administration, Department of Health and Human Services, Department of Housing and Urban Development, Economic Development Agency, and Area Agency on Aging. These programs are subject to program compliance audits by the grantors or their representatives. The amount, if any, of expenditures which may be disallowed by the granting agencies cannot be determined at this time, although the County expects such amounts, if any, to be immaterial . 46 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Note 12 - Non-Cash Activity in Social Services Fund Schedule of EBT Authorizations, Warrant Expenditures and Total Expenditures For the Year Ended December 31, 2000 A B C D E County EBT County EBT County Share of Expenditure By Program Authorizations plus Authorizations Authorizations County Warrant Expenditures by County Total Expenditures Warrant (Col.A+Col.C) (Col. B+Col.C) Old Age Pension S 1,784,932 S 12,120 S 0 5 1,784,932 5 12,120 Low-Income Energy 818,393 0 96,092 914,485 96,092 Assistance Program Temporary Assistance for 1,324,613 280,235 0 1,324,613 280,235 Needy Families Regular Administration 0 188,223 6,875,766 6,875,766 7,063,989 CWEST/Child Welfare 9,239,206 1,155,856 127,243 9,366,449 1,283,099 Core Services 0 0 558,407 858,407 858,407 Aid to the Needy Disabled 419,418 52,554 0 419,418 52,554 IV-D Administration 0 0 1,134,542 1,134,542 1,134,542 CHATS/Child Care 4,239,529 586,630 0 4,239,529 586,630 Medicaid Transportation 0 0 4,501 4,501 4,501 Aid to the Blind 1,000 200 0 1,000 200 General Assistance 0 0 109,865 109,865 109,865 Miscellaneous 0 15,939 470,318 470,318 456,257 Subtotal 17,827,091 2,291,757 9,676,734 27,503,825 11,96S,491 Food Assistance 3,736,889 0 (13,977) 3,722,912 (13,977) Total 521,563,980 S 2,291,757 S 9,662,757 S31,226,737 S11,954,514 A. Welfare payments authorized by the Weld County Department of Social Services. These County authorizations are paid by the Colorado Department of Human Services by QUEST debit cards or by electronic benefits transfer(EBT). B. County share of EBT authorizations. These amounts are settled monthly by a reduction of State cash advances to the county. C. Expenditures made by county warrants or other county payment methods. D. This represents the total cost of the welfare programs that are administered by Weld County. E This total matches the expenditure on the Social Services Fund-Statement of Revenues, Expenditures and Changes in the Fund Balance. 47 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 2000 Note 13 - Public Trustee: Pursuant to an act of the Colorado General Assembly, the Weld County Public Trustee is to be deemed an agency of the County for the purpose of financial reporting. Related activity has been reported in the General Agency Fund, with the following activity identified strictly for the office of the Public Trustee as of and for the year ended December 31, 2000 : Assets $ 574,400 Liabilities 126, 186 Fund Balance 448, 214 Revenues 539, 727 Expenditures 314, 235 Note 14 - Changes in Contributed Capital: A reconciliation of changes in contributed capital is as follows: Additions (Deletions) To/From General Fixed Assets or Year Ended December 31, 2000 Cont . Capital Motor Vehicle Fund $ 379,049 General Fixed Assets (375,309) Ambulance (3.740) Total $ 0 48 COUNTY OF WELD STATE OF COLORADO PENSION TRUST REQUIRED SUPPLEMENTARY INFORMATION Year Ended December 31, 2000 Schedule of Funding Progress Actuarial Actuarial Actuarial Unfunded Funded Covered UAAL as a Valuation Value of Accrued AAL (UAAL) Ratio Payroll Percentage of Date Assets Liability (AAL) (b-a) (a/b) (C) Covered (a) Entry Age Payroll (b) (b-a)/c) 1/1/97 $52,113,121 $56,148,086 $ 4,034,963 92.8% $22,728,155 17.8% 1/1/98 $58,256,392 $61,714,771 $ 3,458,379 94.4% $24,902,505 13.9% 1/1/99 $64,835,754 $68,518,936 $ 3,683,182 94.6% $27,741,047 13.3% 1/1/00 $73,496,057 $74,091,851 $ 595,794 99.2% $29,265,761 2.0% 49 i&tti, Wine COLORADO 50 COMBINING STATEMENTS , INDIVIDUAL FUND AND ACCOUNT GROUP STATEMENTS AND SCHEDULES GENERAL FUND The General fund Accounts for all financial transactions of the county that are not properly accounted for in other funds. Ordinary operations of the County such as public safety, county administration and other activities financed from taxes and general revenues are reflected in this fund. COUNTY OF WELD STATE OF COLORADO General Fund Balance Sheet December 31. 2000 (With comparative totals for December 31. 1999) 2000 1999 ASSETS Cash and short-term investments $ 5.286.013 $ 5.774,571 Receivables (net of allowance for uncollectibles): Current property taxes 28.059,247 25.366.619 Delinquent property taxes 90.070 81.306 Accounts 580.997 459.323 Due from other County funds 100.796 241.388 Due from other governments 279,125 89,860 Advances to other funds 795.000 275.000 Inventories 105.290 111.064 Other assets 96.498 240.467 Total Assets $ 35.393,036 $ 32.639.598 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ 1,404.216 $ 2,189.529 Accrued liabilities 915.040 826.831 Due to other County funds 67.937 23.100 Deferred revenue 28.553.190 27.104.909 Unexpended grant revenue 386,984 (147.739) Total Liabilities 31.327.367 29.996.630 Fund Balance: Reserved for encumbrances 449.750 35.949 Reserved for advances to other funds 795.000 0 Reserved for other assets 96.498 22,343 Reserved for inventories 105.290 111.064 Unreserved: Undesignated 2.619.131 2.473.612 Total Fund Balance 4.065.669 2.642.968 Total Liabilities and Fund Balance $ 35,393,036 $ 32,639.598 51 COUNTY OF WELD STATE OF COLORADO General Fund Statement of Revenues. Expenditures and Changes in Fund Balances . Budget and Actual For the fiscal year ended December 31, 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 2000 2000 1999 Budget Actual Variance Actual REVENUES Taxes: General property taxes $ 25,366,620 $ 25,126.550 $ (240,070) $ 22,630,522 Severance tax 10,000 21,111 11.111 22.744 Tobacco products 65,000 98.104 33,104 79.884 Penalties & interest 0 18.448 18.448 52.495 Total Taxes 25.441.620 25,264.213 (177.407) 22,785.645 Licenses and Permits: Liquor licenses 5.000 4.296 (704) 4.696 Planning permits 500.000 514,806 14,806 380.480 Building permits 930.000 975.027 45.027 838.352 Electrical permits 150.000 196.840 46.840 132.285 Total Licenses and Permits 1.585.000 1.690.969 105.969 1.355.813 Intergovernmental: Federal grants 0 218.393 218.393 71.360 Payment in lieu of taxes 600 18 (582) 0 State grants 4,959.688 4.161.940 (797,748) 4,382,216 Other governmental units 29,890 91,994 62.104 149.100 Cities 8 towns 121,500 388,675 267.175 447.866 Total Intergovernmental 5,111.678 4,861.020 (250.658) 5,050,542 Charges for Services: Plan checking fees 350,000 397.329 47,329 298.104 Charges for services 1.972.773 1.564.350 (408.423) 1,431,407 Sale of supplies 71,150 77.283 6,133 51,937 Parking 12.500 12.563 63 12.363 Total Charges for Services 2.406.423 2,051.525 (354.898) 1.793.811 Fines and Forfeitures: Property forfeitures/evidence 0 (300) (300) 6.387 Fines (drunk drivers) 35.000 42.132 7,132 32.914 Total Fines and Forfeitures 35.000 41.832 6,832 39,301 52 COUNTY OF WELD STATE OF COLORADO General Fund Statement of Revenues. Expenditures and Changes in Fund Balances . Budget and Actual For the fiscal year ended December 31, 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 2000 2000 1999 Budget Actual Variance Actual REVENUES (CONTINUED) Miscellaneous: Miscellaneous 367,597 171.513 (196.084) 227,088 Interest 2.200.000 2,698.151 498,151 2.149.474 Rents from land 0 24.845 24,845 0 Rents from buildings 343.304 334.811 (8.493) 316.589 Royalties 125,000 241.328 116.328 181,343 Other 1.372.284 1.662.098 289,814 893,614 Contributions/In kind 0 12,213 12.213 4.166 Net increase (decrease) in fair value 0 0 0 (715.107) Sale of assets 0 100 100 110.682 Total Miscellaneous 4.408.185 5.145.059 736,874 3.167.849 Fees: Fee account 0 11.873 11.873 34.576 Clerk E. Recorder fees 3.035,000 3,032.400 (2.600) 2.766.799 Treasurer's fees 759,000 764.943 5,943 829.543 Advertising 30.000 35.372 5.372 26.412 Assessor's fees 24.000 41,403 17.403 30.870 Bad check fees 4.800 9,718 4.918 10.842 Community service fees 0 5 5 (25) Investigation fees 500 257 (243) 301 Cable fees 35.000 36,407 1.407 33.770 Total Fees 3.888.300 3.932.378 44.078 3,733,088 Total Revenues 42,876.206 42,986.996 110,790 37.926.049 EXPENDITURES General Government: Office of the Board 474,843 453,800 21.043 447.177 County Attorney 486,723 481,666 5.057 430.149 Public Trustee 4,000 3,460 540 3.522 Planning and zoning 799.232 771.604 27,628 617.326 Clerk to the Board 107,578 100.927 6.651 110.311 County Clerk 1.552.290 1.475.282 77,008 1.363.517 Elections and registration 718,345 679.997 38.348 384.729 County Treasurer 624.620 612,589 12.031 617.997 County Assessor 1.771.606 1.686.090 85.516 1.655.357 Maintenance of buildings/grounds 2,869,631 2.691.463 178.168 2.392,377 County Council 24.801 12.196 12.605 11.398 District Attorney 2,221,500 2,142.527 78.973 2,145.133 Juvenile Diversion Grant 273.680 277.432 (3,752) 256.566 Victim Assistance 214,492 636.263 (421.771) 582.915 Financial administration 263.027 253.331 9.696 225,328 General accounting 510.289 503.886 6.403 406.267 Purchasing 94.431 91,660 2.771 85.066 Personnel 353.170 349.416 3.754 312.458 Geographical Information Systems 519.017 333,354 185,663 528,074 Capital 0 37.710 (37.710) 0 Computer Services 1.719.973 1.425.330 294.643 1.504.429 Printing and Supply 417,906 380.143 37.763 198.575 Total General Government 16.021.154 15.400.126 621.028 14.278.671 (CONTINUED) 53 COUNTY OF WELD STATE OF COLORADO General Fund Statement of Revenues. Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31, 1999) 2000 2000 2000 1999 Budget Actual Variance Actual EXPENDITURES (CONTINUED) Public Safety: Sheriff administration $ 869.820 f 857.353 $ 12.467 $ 675.538 Crime control and investigations 3,964,684 3.938,213 26.471 3,541.462 Task force 296,082 301.933 (5.851) 145.747 Regional forensic laboratory 125.846 122,508 3.338 114.148 Communications services 827,992 793.068 34.924 867.449 . Communication system development 0 1.000 (1.000) 19.398 E-911 administration 700 612 88 642 Criminal justice 516,256 514,948 1.308 485,627 County Coroner 350,520 330,082 20.438 311.224 Correctional administration 8.070,706 7.722.325 348,381 7.985,077 Community correction 3.414,930 3.197.685 217,245 3.193.749 Building inspection 785,112 767,862 17.250 632.977 Office of emergency management 89.306 80.856 8.450 85.449 Waste water management 6,964 6,964 0 7.703 Animal control 148,722 130,424 18.298 99.958 Pest/weed control 248.896 244,239 4.657 234.508 Solid Waste 0 800 (800) 2,842 Total Public Safety 19.716.536 19.010.872 705.664 18,403.498 Public Works: General engineering 701.472 491.489 209.983 397.522 Extension services 328.160 325,668 2.492 288.801 Veterans office 53.477 49,872 3.605 47,718 Airport 316.666 289.077 27.589 677,682 Total Public Works 1,399,775 1,156,106 243.669 1.411,723 Public Health and Welfare: Mental health 135,875 120.875 15.000 134.875 Developmentally disabled 52.000 52,000 0 44,023 Seniors program 12.500 12.500 0 12.500 Economic development 299.728 299.728 0 575,338 A Kid's Place 7.500 8.334 (834) 7.505 Total Public Health and Welfare 507,603 493,437 14.166 774.241 Culture and Recreation: Missile site park 4,000 (2.205) 6.205 (1.934) County fair 52.661 288.935 (236.274) 85.113 Total Culture and Recreation 56.661 286,730 (230.069) 83.179 Miscellaneous: Other 414.780 381.166 33.614 530,888 Building rents 1,790.000 1.790.000 0 275.000 Total Miscellaneous 2.204,780 2.171.166 33.614 805.888 54 COUNTY OF WELD STATE OF COLORADO General Fund Statement of Revenues. Expenditures and Changes in Fund Balances . Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 2000 2000 1999 Budget Actual Variance Actual EXPENDITURES (CONTINUED) Capital Outlay: Office of the Board 0 0 0 1.818 Clerk to the Board 0 3,312 (3.312) 0 County Clerk 0 20.025 (20.025) 6.355 Elections and registration 45.000 43.190 1,810 0 Treasurer 0 18.274 (18.274) 0 Assessor 4.000 28.067 (24,067) 3.011 District Attorney 3.000 2.799 201 49.729 Finance 0 0 0 26.298 Accounting 0 0 0 1.773 Planning 8,000 7,252 748 10.555 Maintenance of buildings/grounds 60,100 38.661 21.439 8.750 Information services 394.714 540,702 (145.988) 321.926 Geographical Information Systems 16.200 9.073 7,127 28.071 Capital improvement 50.000 34.901 15.099 48,389 Sheriff administration 6.000 5.040 960 1.096 Crime control and investigations 61.266 33.022 28,244 7.244 Regional forensic laboratory 23.330 2.018 21,312 0 Communication system development 1,634.891 525.285 1.109.606 11.579 County Coroner 0 0 0 4.098 Correctional administration 40.672 109.876 (69.204) 2.714 Extension 0 0 0 2.022 Office of Emergency Management 0 0 0 2.018 Community corrections 6.000 0 6.000 2.297 Veterans 0 0 0 1,399 Animal Control 10,000 0 10,000 0 Total Capital Outlay 2.363.173 1.421.497 941,676 541.142 Debt Service: Capital lease 449.160 431.131 18.029 440.714 Total Debt Service 449.160 431,131 18.029 440.714 Total Expenditures 42,718,842 40.371,065 2.347.777 36,739.056 Other Financing Sources (Uses): Operating Transfers - In: 900,000 900,000 0 0 Operating Transfers . Out: Appropriation Grants-In-Aid 2.093.230 2.093.230 0 2.909.724 Total Other Financing Sources (Uses) (1,193,230) (1.193.230) 0 (2.909,724) Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (1,035,866) 1.422.701 2.458.567 (1.722.731) Fund Balance at Beginning of Year 2.642.968 2.642.968 0 3.942.532 Prior perior adjustment 0 0 0 423,167 Beginning fund balance (restated) 2.642.968 2.642.968 0 4,365.699 Fund Balance at End of Year $ 1.607.102 $ 4.065.669 $ 2.458.567 $ 2.642.968 55 ta :ri WING COLORADO 56 SPECIAL REVENUE FUNDS dans vicros tilwisor Special Revenue Funds are established to account for taxes or other earmarked revenues of the County which finance specified activities as required by law or administrative action. COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS EXPLANATIONS OF INDIVIDUAL FUNDS December 31, 2000 Public Works Fund: The Public Works Fund records all costs related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. In compliance with GASB Statement #6, Local Improvement Districts Basswood Avenue, 83rd Avenue, Roads 15 & 84, Road 34, Road 32, Road 8, Road 38, Johnson Subdivision,Arrowhead Subdivision,Roth Subdivision,Martin Subdivision and Delwood Avenue are reported in the Public Works Fund. Social Services Fund: The Social Services Fund accounts for the various public welfare programs administered by the County. Conservation Trust Fund: The Conservation Trust Fund accounts for revenue received from the State of Colorado to be used for the acquisition, development and maintenance of new and existing conservation sites within Weld County. The funds are derived from the Colorado State Lottery. Contingent Fund: The Contingent Fund records any property tax revenue levied by the Board of County Commissioners to cover reasonably unforseen expenditures. Emergency Fund: The Emergency Fund accounts for the"Emergency Reserve"required by"Amendment One"to the Colorado constitution. Public Health Fund: The Weld County Public Health Department provides health services to County residents. The fund reflects revenue and expenditures for health care, health education, health monitoring and other related activities. Human Services Fund: The Human Services Fund accounts for various federal and state human service grants. Primary funding agencies are Department of Labor and Health and Human Services. Solid Waste Fund: This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites for the purpose of combating environmental problems and for the further improvement and development of landfill sites within the County. 57 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Combining Balance Sheet December 31. 2000 (With comparative totals for December 31, 1999) Social Conservation Public Works Services Trust Contingent Emergency Fund Fund Fund Fund Fund ASSETS Cash and short-term investments $ 5,840,234 $ 3,849,234 $ 476,946 $ 2.607.819 $ 2,525,414 Receivables (net of allowance for uncollectibles): Current property taxes 2,224,817 3,315.898 0 2.100.000 0 Delinquent property taxes 7,388 10,339 0 8.228 65 Accounts 26,144 80,102 0 0 0 Special assessment 92.014 0 0 0 0 Due from other County funds 146,212 0 0 0 0 Due from other governments 0 517.873 0 0 0 Inventories 851,899 0 0 0 0 Other assets 0 7.544 0 0 0 Total Assets $ 9,188,708 $ 7.780.990 $ 476.946 $ 4,716,047 $ 2.525.479 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ 285.398 $ 41.006 $ 0 $ 0 5 0 Due to other County funds 197.519 242.885 0 0 0 Due to other governments 0 67,538 0 0 0 Accrued liabilities 196.267 139,537 0 0 0 Other liabilities 0 40.090 0 0 0 Deferred revenue 2.298.115 3.880.597 0 2,108.228 65 Unexpended grant revenue 0 0 0 0 0 Advances from other funds 0 0 0 0 0 Total Liabilities 2,977,299 4.411.653 0 2.108.228 65 Fund Balances: Reserved for encumbrances 297.302 0 0 0 0 Reserved for other assets 0 7.544 0 0 0 Reserved for inventories 851,899 0 0 0 0 Reserved for claims 0 0 0 0 0 Unreserved: Designated for future year's expenditures 350.000 1.775.995 0 2,350,000 2,500,000 Undesignated 4,712,208 1.585.798 476.946 257,819 25,414 Total Fund Balances 6,211,409 3.369,337 476,946 2,607,819 2.525,414 Total Liabilities and Fund Balances $ 9.188.708 $ 7,780,990 $ 476.946 $ 4.716.047 $ 2.525.479 58 Public Human Totals Health Services Solid Waste Fund Fund Fund 2000 1999 $ 339,301 $ 13.334 $ 944,356 $ 16.596.638 $ 18,286.477 0 0 0 7,640,715 7.534,771 0 0 0 26,020 28.708 575.613 170.644 213,680 1.066,183 890.337 0 0 0 92,014 123.150 8,334 58.943 0 213.489 175.355 0 853.076 0 1,370,949 272.209 21.959 365.197 0 1,239,055 1,007.278 175 1.961 0 9,680 20,982 $ 945,382 $ 1.463,155 $ 1.158.036 $ 28.254,743 $ 28.339,267 $ 86,377 $ 127.586 $ 568 $ 540,935 $ 583.053 2,451 24,626 50.281 517,762 486.826 0 0 0 67.538 45.630 127.128 320.832 0 783.764 761.641 0 0 0 40.090 139,841 20.757 425,672 0 8,733.434 8.643,578 0 0 0 0 43,616 0 160.000 0 160.000 0 236.713 1,058,716 50.849 10,843.523 10,704,185 0 0 0 297,302 320.666 175 1.961 0 9.680 8.482 21.959 0 0 873,858 792,084 0 0 0 0 2,754.017 0 0 0 6.975,995 7,152,050 686.535 402,478 1,107,187 9.254,385 6,607.783 708.669 404,439 1,107,187 17.411,220 17.635.082 $ 945.382 $ 1.463.155 $ 1.158.036 $ 28.254,743 $ 28.339,267 59 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Combining Statement of Revenues. Expenditures and Changes in Fund Balances For the fiscal year ended December 31, 2000 (With Comparative totals for the fiscal year ended December 31, 1999) Social Conservation Public Works Services Trust Contingent Emergency Fund Fund Fund Fund Fund Revenues: Taxes $ 6,510.589 $ 3,140.373 $ 0 $ 2,251,414 $ 22 Licenses and permits 181,730 0 0 0 0 Intergovernmental 9,214.478 9,264.117 358,802 0 0 Charges for services 252,796 0 21,500 0 0 Miscellaneous 40,774 40 2.175 0 0 Total Revenues 16,200.367 12.404.530 382,477 2.251.414 22 Expenditures: Public works 14,474,997 0 0 0 0 Public health and welfare 0 11.890.211 0 0 0 Culture and recreation 0 0 315,044 0 0 Economic assistance 0 0 0 0 0 Miscellaneous 0 0 0 2.754.017 0 Other professional services 0 0 0 0 0 Capital outlay 16.312 64.304 0 0 0 Intergovernmental 542,900 0 0 0 0 Total Expenditures 15.034,209 11.954.515 315.044 2.754.017 0 Excess of Revenues Over (Under) Expenditures 1.166.158 450,015 67.433 (502,603) 22 Other Financing Sources (Uses): Operating transfers - in 0 0 0 0 0 Operating transfers - out 0 0 0 (2.250.000) 0 Total Other Financing Sources (Uses) 0 0 0 (2.250.000) 0 Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses 1.166.158 450.015 67.433 (2,752,603) 22 Fund Balances at Beginning of Year 5.045.251 2,919.322 409.513 5,360.422 2.525.392 Fund Balances at End of Year $ 6.211.409 $ 3.369,337 $ 476,946 $ 2.607.819 $ 2.525.414 60 Public Human Totals Health Services Solid Waste Fund Fund Fund 2000 1999 $ 0 $ 0 $ 0 $ 11.902,398 $ 12,215.753 328.850 0 0 510.580 444.501 1,291.993 7.774,124 0 27.903.514 27.686.886 527.919 558,386 1,299,132 2.659,733 2,325,338 27.099 167,351 0 237.439 294,134 2,175.861 8.499,861 1.299.132 43,213.664 42,966.612 0 0 0 14.474,997 14,746.156 4,022,909 0 0 15,913.120 16,579.707 0 0 0 315,044 286,971 0 8.322,697 0 8,322,697 8,160,520 0 0 0 2,754.017 0 0 0 154,068 154.068 121,061 54.392 127.105 0 262.113 429,918 0 0 0 542.900 566,169 4,077,301 8,449.802 154,068 42,738,956 40,890,502 (1.901.440) 50,059 1.145,064 474,708 2,076.110 2,170.679 12.351 0 2,183.030 2,621,502 0 0 (631.600) (2,881,600) (1.911,778) 2.170,679 12.351 (631.600) (698,570) 709.724 269.239 62,410 513.464 (223,862) 2,785.834 439,430 342,029 593.723 17,635,082 14,849,248 $ 708.669 $ 404.439 $ 1.107,187 $ 17.411,220 $ 17.635.082 61 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Public Works Fund Statement of Revenues. Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 2000 2000 1999 Budget Actual Variance Actual REVENUES Taxes: General property taxes $ 2.118.873 $ 2.097.988 $ (20.885) E 2.371.295 Specific ownership taxes 4.100.000 4,411,444 311.444 3,978,697 Penalties 8 interest 0 1.157 1,157 5.393 Total Taxes 6.218.873 6,510.589 291,716 6.355.385 Licenses and Permits: Moving permits 130.000 181.730 51,730 152.711 Intergovernmental: Mineral leasing 38.000 152,323 114.323 48,799 Grazing act 40,000 31.097 (8.903) 42,237 Payment in lieu of taxes 40,000 51.328 11,328 39.482 Grants 833,800 659.269 (174,531) 626.158 Motor vehicle registration fees 300.000 300,220 220 300.933 Highway user tax fund 7,830.000 8,020,020 190.020 7.674.624 State maintenance agreement 0 221 221 41 Total Intergovernmental 9,081,800 9.214,478 132,678 8.732,274 Charges for Services: Charges for services 0 252,796 252.796 291,554 Miscellaneous: Earnings on deposits 0 60 60 12.628 Special assessments 0 29,864 29.864 34.691 Miscellaneous 0 0 0 3.966 Other 1.000 10,350 9,350 8.797 Gain on sale of assets 0 500 500 21.065 Recovery of losses 1,000 0 (1,000) 623 Total Miscellaneous 2,000 40.774 38,774 81,770 Total Revenues $ 15.432.673 $ 16.200,367 $ 767,694 $ 15,613,694 62 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Public Works Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 2000 (With comparative totals for the fiscal year ended December 31, 1999) 2000 2000 2000 1999 Budget Actual Variance Actual EXPENDITURES Public Works: Bridge construction $ 2,220.621 $ 2.264.973 $ (44,352) $ 1.853.480 Maintenance of condition 2.700.626 2.434,081 266.545 2.413,303 Maintenance support 1.321.841 1,280,479 41.362 1.102,741 Trucking division 2.943.960 2,501,923 442,037 1.256,202 Mining division 1.260.738 1,189.903 70,835 1.299,868 Administration 618,750 569.500 49,250 500.490 Other public works 5.421,992 4,234.138 1,187,854 6,320.070 Total Public Works 16,488,528 14,474,997 2.013.531 14,746.154 Intergovernmental: Grants-in-aid to cities/towns 545,620 542,900 2,720 566,169 Capital Outlay: Maintenance of condition 0 0 0 5,050 Other public works 0 0 0 20.675 Administration 18,000 16.312 1.688 9.896 Total Capital Outlay 18,000 16.312 1.688 35.621 Total Expenditures 17.052.148 15.034,209 2,017,939 15.347.944 Other Financing Sources (Uses): Operating Transfers - In: General Fund 0 0 0 209.692 Soild Waste 0 0 0 171.793 Total Other Financing Sources 0 0 0 381.485 Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (1.619.475) 1.166.158 2.785.633 647.235 Fund Balances at Beginning of Year 5.045.251 5.045.251 0 4,398.016 Fund Balances at End of Year $ 3,425.776 $ 6.211.409 $ 2.785.633 $ 5.045,251 63 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Social Services Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31, 1999) 2000 2000 2000 1999 Budget Actual Variance Actual REVENUES Taxes: General property taxes $ 3.163,848 $ 3,137,172 $ (26.676) $ 3,149,618 Penalties & interest 0 3,201 3,201 7,023 Total Taxes 3,163,848 3.140.373 (23.475) 3.156.641 Intergovernmental: Welfare 7,869,700 9.264.117 1,394,417 9.892.068 Total Intergovernmental 7,869,700 9.264.117 1.394,417 9.892.068 Miscellaneous: Earnings on deposits 0 40 40 61 Miscellaneous 0 0 0 8 Total Miscellaneous 0 40 40 69 Total Revenues 11.033.548 12.404.530 1.370.982 13.048.778 EXPENDITURES Public Health and Welfare: Administrative - regular 5.095.415 7,001,085 (1,905,670) 6.700.162 Administrative - IV-D 1.230.000 1.133.142 96.858 1.074.480 Institutional care 80.000 183,857 (103,857) 179.290 Food stamps (50.000) (13.977) (36.023) 33.256 Jobs - IV-F 1.200,000 151.908 1,048.092 127.837 Employment first 150,000 129.732 20,268 156.752 General assistance 132,000 109.865 22,135 109,305 AB 0 200 (200) 0 AFDC 1.485.083 280.235 1.204.848 875.585 AND - State 110.000 52,554 57,446 84.226 Child Welfare 900.000 1.155,857 (255.857) 1,152,540 Day care 550.000 586.630 (36.630) 566.504 Medicaid transportation 15,000 4,501 10,499 9.901 64 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Social Services Fund Statement of Revenues. Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 2000 2000 1999 Budget Actual Variance Actual EXPENDITURES (CONTINUED): Non-contractual case services $ 60.000 $ 127,242 $ (67.242) $ 101,964 OAP - A 35.000 12,120 22,880 4.406 Placement alternative care 1.000,000 858.407 141,593 1,357.509 Staff development 5.000 0 5,000 281 Medical examinations 7.500 4,820 2.680 5,417 Administrative - LEAP 64,000 82,700 (18.700) 80.516 Administrative - LEAP outreach 19,600 13,392 6.208 26.935 LEAP - regular 2,000 0 2,000 0 FEMA 45,000 15.941 29.059 43.658 Total Public Health and Welfare 12.135,598 11,890.211 245,387 12,690,524 Capital Outlay: Administrative - regular 150.000 62,904 87.096 183.254 Leap - regular 0 0 0 1.631 IV-0 adminstration 0 1.400 (1.400) 32.984 Fraud unit 0 0 0 816 Total Capital Outlay 150.000 64,304 85.696 218,685 Total Expenditures 12.285.598 11,954,515 331.083 12,909.209 Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (1.252.050) 450.015 1,702.065 139,569 Fund Balances at Beginning of Year 2.919.322 2.919,322 0 2,779.753 Fund Balances at End of Year $ 1,667,272 $ 3.369,337 $ 1.702,065 $ 2.919,322 65 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Conservation Trust Fund Statement of Revenues. Expenditures and Changes in Fund Balances Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31, 1999) 2000 2000 2000 1999 Budget Actual Variance Actual REVENUES Intergovernmental: State lottery $ 325,000 $ 358.802 $ 33.802 $ 316.119 Miscellaneous: Earnings on deposits 2.500 2.175 (325) 1,651 Charge for service 0 21,500 21.500 0 Total Miscellaneous Revenue 2,500 23.675 21,175 1.651 Total Revenues 327,500 382,477 54.977 317.770 EXPENDITURES Culture and Recreation: Land improvements 323.000 315,044 7.956 286,972 Capital Outlay: Land improvements 4,500 0 4,500 0 Total Expenditures 327.500 315,044 12,456 286.972 Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses 0 67.433 67,433 30,798 Fund Balances at Beginning of Year 409,513 409.513 0 378,715 Fund Balances at End of Year $ 409.513 $ 476.946 $ 67.433 $ 409.513 66 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Contingent Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31, 1999) 2000 2000 2000 1999 Budget Actual Variance Actual REVENUES Taxes: General property taxes $ 2.252.050 $ 2.245.602 $ (6,448) $ 2,693,806 Penalties d interest 0 5.812 5.812 5.347 Total Revenues 2,252,050 2.251.414 (636) 2,699.153 EXPENDITURES Miscellaneous 2.602.050 0 2.602.050 0 Investment loss 0 2.754.017 (2,754.017) 0 Total Expenditures 2.602.050 2,754,017 (151.967) 0 Other Financing Sources (Uses): Operating Transfers • Out: Other (2.250.000) (2.250.000) 0 (1.200.000) Total Other Financing (Uses) (2.250.000) (2,250.000) 0 (1.200.000) Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (2.600,000) (2,752,603) (152,603) 1,499,153 Fund Balances at Beginning of Year 5,360,422 5.360,422 0 3,861.269 Fund Balances at End of Year $ 2.760.422 $ 2.607.819 $ (152.603) $ 5.360.422 67 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Emergency Fund Statement of Revenues. Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 2000 (With comparative totals for the fiscal year ended December 31, 1999) 2000 2000 2000 1999 Budget Actual Variance Actual REVENUES Taxes: General property taxes S 0 $ 13 $ 13 $ 4.585 Penalties 8 interest 0 9 9 (11) Total Revenues 0 22 22 4.574 EXPENDITURES 2,500.000 0 2.500.000 0 Other Financing Sources (Uses): Operating Transfers - In: Total Other Financing Sources (Use 0 0 0 0 Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (2.500.000) 22 2.500.022 4.574 Fund Balances at Beginning of Year 2.525,392 2.525.392 0 2,520.818 Fund Balances at End of Year $ 25.392 $ 2.525,414 $ 2.500.022 $ 2,525,392 68 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Public Health Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 2000 2000 1999 Budget Actual Variance Actual REVENUES Licenses and Permits: Health licenses $ 263.075 $ 328.850 $ 65,775 $ 291.790 Intergovernmental: State grants 2.520.511 1.291.993 (1.228,518) 1.195.164 Counties 1.638.054 0 (1.638.054) 0 Total Intergovernmental 4,158,565 1,291.993 (2.866.572) 1.195.164 Charges for Services: Charges for services 34.793 35.713 920 39,085 Vital statistics 110.000 124,067 14.067 118,423 Protective inspection fees 733.850 156.726 (577,124) 121,787 Clinic fees 222.549 211.413 (11,136) 138.675 Total Charges for Services 1.101.192 527.919 (573.273) 417.970 Miscellaneous: Miscellaneous 150 1,328 1.178 3.062 Fees and fines 0 431 431 24.382 Other 0 0 0 21.600 Donations 16,000 25,340 9,340 15.318 Total Miscellaneous 16.150 27.099 10.949 64.362 Total Revenues 5.538.982 2.175.861 (3.363.121) 1.969.286 EXPENDITURES Public Health and Welfare: Public health administration 462,839 124.104 338.735 78.512 Health Education 512,104 289.553 222.551 331.185 Nursing 3.096.443 2.102.575 993.868 2.075.424 Environmental health 1.661.533 1.506.677 154.856 1.404.062 Total Public Health and Welfare 5.732.919 4.022.909 1.710.010 3.889.183 Capital Outlay: Administration 3.873 0 3,873 44.995 Health Education 5,103 1.697 3.406 3.434 Nursing 9.000 10.144 (1.144) 10.752 Environmental health 50.912 42.551 8,361 6.798 Total Capital Outlay 68.888 54.392 14.496 65.979 Total Expenditures 5.801.807 4,077.301 1.724.506 3.955.162 Other Financing Sources (Uses): Operating Transfers • In: Non-Departmental 0 2.170,679 2.170.679 2.227.666 Total Other Financing Sources 0 2.170.679 2.170.679 2.227.666 Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (262.825) 269.239 532.064 241.790 Fund Balances at Beginning of Year 439.430 439.430 0 197.640 Fund Balances at End of Year $ 176.605 $ 708.669 $ 532.064 $ 439.430 69 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Human Services Fund Statement of Revenues. Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 2000 2000 1999 Budget Actual Variance Actual REVENUES Intergovernmental: Federal grants $ 7.431,749 $ 6.904,990 $ (526.759) $ 6,576.319 State grants 1.087,000 869.134 (217.866) 974.942 Total Intergovernmental 8.518.749 7.774,124 (744.625) 7.551.261 Charges for Services Charges for services 467,200 558.386 91,186 441.853 Fees 0 0 0 5,055 Total Charges for Services 467.200 558.386 91.186 446.908 Miscellaneous: Donations from private sources 123.000 132,652 9.652 138.118 Other revenue 20.000 34.699 14,699 31.951 Total Miscellaneous 143,000 167.351 24.351 170.069 Total Revenues 9,128.949 8.499.861 (629.088) 8.168.238 EXPENDITURES Economic Assistance: JTPA performance incentive 26,000 19.292 6,708 24,840 Family support 0 0 0 45.910 Medicaid Transportation 51,000 39.767 11.233 46.239 JTPA older workers 25.000 12,300 12.700 46,030 One stop 5.000 4.339 661 61,474 JTPA IIA 290.000 182,389 107.611 238.488 JTPA IIB 202.000 36.193 165.807 245.068 JTPA IIC 259.100 96.855 162.245 28.896 JTPA closeout 20.000 19.500 500 0 EDWAA 10t displaced worker 320.000 167.750 152.250 240.985 Health services 15,000 5.718 9,282 15.684 LEAP 0 0 0 6,873 Older worker EDWAA 0 0 0 5,733 Job service 350.000 406.967 (56.967) 349,289 Summer job hunt 10.000 13.000 (3.000) 10.000 Employment first 150.000 163.320 (13.320) 154.485 U.I. training program 112.000 117,550 (5.550) 102.059 State - pre-school 227.500 136.293 91.207 126.746 Head start 1.990.478 2.141.045 (150.567) 1.925,940 Migrant head start 1.800.000 1.415.835 384.165 1.647,174 CSBG 201.000 216.897 (15.897) 164.844 Supplemental foods 1,075.000 1.130.033 (55.033) 1.046.346 FTA 79.773 72.200 7.573 59.263 DOE weatherization 0 0 0 1.472 MA elder abuse 5,500 4.283 1,217 166 Single entry point 350.000 372.619 (22.619) 365.685 OAA area agency 46.000 46.812 (812) 46.231 OM title III-B 200.000 199,337 663 168.807 MA case management 16.000 19.831 (3.831) 10.231 AAA state funds 60,000 79.484 (19.484) 0 AM ombudsman 1.500 4.375 (2,875) 155 70 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Human Services Fund Statement of Revenues. Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31, 1999) 2000 2000 2000 1999 Budget Actual Variance Actual EXPENDITURES (CONTINUED): OAA title III C-I congregate $ 342.000 $ 335.644 $ 6.356 $ 340.547 OAA title III-C2 52.000 50.106 1.894 49.327 OAA in home support 12.000 3,548 8.452 7.982 Human resources general fund 7,953 61,287 (53,334) 832 Transportation 10.000 127 9.873 48,302 Neighbor to neighbor 0 0 0 4,557 CAHP 11.700 8.761 2.939 8.706 YCPI 55.000 54.019 981 51.824 Summer of service 0 0 0 (10) TANF 370,000 386.205 (16.205) 241.997 Welfare to work 205,000 139.704 65.296 74.023 School to career 15,000 10.713 4.287 0 WIA adminstration 20,000 23.383 (3.383) 0 WIA statewide activities 0 145 (145) 0 Human resources lab pool 150,000 125.071 24.929 147.320 Total Economic Assistance 9.138.504 8,322.697 815.807 8.160.520 Capital Outlay: MA administration 0 1.400 (1.400) 0 Employment First 0 0 0 3.684 One stop 0 0 0 35.376 Single entry point 14.137 14.137 0 0 Migrant head start 0 99,506 (99.506) 0 FTA 27.000 0 27.000 0 OAA title III C-I congregate 0 0 0 1.280 Human resources general fund 9.278 12.062 (2.784) 22.461 HRD Lab Pool 0 0 0 46.833 Total Capital Outlay 50,415 127.105 (76.690) 109.634 Total Expenditures 9.188.919 8,449.802 739.117 8.270.154 Other Financing Sources (Uses): Operating Transfers - In: OM area agency 12,351 12.351 0 12.351 Total Other Financing Sources 12.351 12.351 0 12.351 Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (47.619) 62.410 110,029 (89.565) Fund Balances at Beginning of Year 342.029 342.029 0 431,594 Fund Balances at End of Year $ 294.410 $ 404,439 $ 110.029 $ 342.029 71 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Solid Waste Fund Statement of Revenues. Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31, 1999) 2000 2000 2000 1999 Budget Actual Variance Actual REVENUES Charges for Services: Landfill surcharge $ 1.050.000 $ 1.299.132 $ 249.132 $ 1.145.119 Total Revenues 1.050.000 1,299.132 249,132 1.145.119 EXPENDITURES Miscellaneous: Solid waste 389,102 119.511 269.591 88.091 Code enforcement 55,609 34.557 21.052 32.970 Total Miscellaneous 444,711 154.068 290.643 121,061 Capital Outlay: Total Expenditures 444.711 154.068 290.643 121.061 Other Financing Sources (Uses): Operating Transfers . Out: Health department (605.289) (631.600) (26.311) (711.778) Total Other Financing Sources (Uses) (605.289) (631.600) (26.311) (711,778) Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses 0 513.464 513.464 312,280 Fund Balances at Beginning of Year 593.723 593.723 0 281.443 Fund Balances at End of Year $ 593,723 $ 1,107.187 $ 513.464 f 593,723 72 CAPITAL PROJECTS FUND Capital Projects Funds are established to account for financial resources used for the acquisition or improvement of the capital facilities of the County. COUNTY OF WELD STATE OF COLORADO CAPITAL PROJECTS FUND EXPLANATION OF INDIVIDUAL FUND December 31, 2000 Capital Expenditures Fund: This fund accounts for various capital improvement projects on County property. 73 COUNTY OF WELD STATE OF COLORADO Capital Projects Fund Capital Expenditures Fund Balance Sheet December 31, 2000 (With comparative totals for December 31, 1999) 2000 1999 ASSETS Assets: Cash and short-term investments $ 3,756.490 $ 2.754.195 Receivables (net of allowance for uncollectibles): Current property taxes 2,525,000 2,525.000 Delinquent property taxes 8,466 10.356 Due from other County funds 2.111 0 Other assets 36,500 0 Total Assets $ 6.328.567 $ 5.289.551 LIABILITIES AND FUND BALANCE Liabilities: Accounts payable $ 109.209 $ 332,758 Deferred revenue 2.533.465 2.535,355 Total Liabilities 2.642.674 2,868,113 Fund Balance: Reserved for other assets 36.500 0 Reserved for encumbrances 446.675 1.200.094 Unreserved: Designated for future year's expenditures 2.510.000 0 Undesignated 692,718 1.221.344 Total Fund Balance 3,685.893 2.421,438 Total Liabilities and Fund Balance $ 6.328.567 $ 5,289.551 74 COUNTY OF WELD STATE OF COLORADO Capital Projects Fund Capital Expenditures Fund Statement of Revenues. Expenditures and Changes in Fund Balances . Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31, 1999) 2000 2000 2000 1999 Budget Actual Variance Actual REVENUES Taxes: General property taxes $ 2.525,000 $ 2.498.321 $ (26,679) $ 2.517.926 Penalties & interest 0 918 918 5.884 Total Taxes 2.525,000 2.499.239 (25,761) 2.523,810 Miscellaneous: Grant 1.080.000 530.000 (550.000) 270.000 Earnings on deposits 200.000 69.289 (130.711) 52.361 Miscellaneous 0 722 722 1.638 Total Miscellaneous 1.280.000 600,011 (679,989) 323.999 Total Revenues 3.805,000 3.099.250 (705.750) 2.847.809 EXPENDITURES Capital Outlay: Buildings 6.896,893 3,726.595 3.170.298 4.845.160 Total Expenditures 6.896.893 3.726,595 3.170.298 4.845,160 Other Financing Sources (Uses): Operating Transfers - In: General Fund (541.800) 541.800 1.083.600 1.000.000 Contingent Fund 1.350,000 1,350.000 0 1.200,000 Total Other Financing Sources 808,200 1.891.800 1.083.600 2,200.000 Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (2.283.693) 1.264.455 3,548.148 202.649 Fund Balance at Beginning of Year 2.421.438 2.421,438 0 2.218.789 Fund Balance at End of Year $ 137,745 $ 3.685.893 $ 3.548.148 $ 2.421.438 75 tga :It Wine COLORADO 76 ENTERPRISE FUND `! /1I Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises- where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. COUNTY OF WELD STATE OF COLORADO ENTERPRISE FUND EXPLANATION OF INDIVIDUAL FUND December 31, 2000 Ambulance Fund: This fund accounts for the ambulance services provided to Weld County. 77 COUNTY OF WELD STATE OF COLORADO Enterprise Fund Ambulance Fund Balance Sheet December 31. 2000 (With comparative totals for December 31, 1999) 2000 1999 ASSETS Current Assets: Cash and short-term investments $ 11,413 $ 21.878 Receivables (net of allowance for uncollectibles): Accounts - ambulance services 708.607 680,336 Other assets 102 302 Total Current Assets 720.122 702.516 Fixed Assets: Land 48,496 48.496 Improvements other than buildings 43.332 43.332 Buildings 660.677 660.677 Machinery and equipment 936,911 999.572 Accumulated depreciation (785.717) (773,907) Total Fixed Assets 903.699 978.170 Total Assets $ 1.623.821 $ 1,680.686 LIABILITIES AND FUND EQUITY Current Liabilities: Accounts payable $ 12,423 $ 26,130 Due to other County funds 11,313 10,135 Accrued liabilities 224,222 199.126 Advances from general fund 635,000 275,000 Total Current Liabilities 882.958 510.391 Fund Equity: Contributed capital 108.059 111.799 Unreserved retained earnings 632.804 1,058.496 Total Fund Equity 740.863 1.170.295 Total Liabilities and Fund Equity $ 1,623.821 $ 1,680.686 78 COUNTY OF WELD STATE OF COLORADO Enterprise Fund Ambulance Fund Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 2000 2000 1999 Budget Actual Variance Actual Operating Revenues: Rescue unit fees $ 4,864,959 $ 4,609,961 $ (254.998) E 4.199.786 Total Operating Revenues 4,864.959 4.609.961 (254,998) 4.199.786 Operating Expenses: Bad debt expense 1.132,000 649,246 482.754 406.671 Personnel services 2,393,400 2.426.481 (33.081) , 2.042.721 Supplies 152,000 149.778 2.222 151.603 Purchased services 419.500 1,319.895 (900,395) 1.345.386 Depreciation 167.438 186.371 (18.933) 189.644 Other 327.521 327.521 0 224.117 Total Operating Expenses 4.591.859 5.059.292 (467.433) 4,360.142 Operating Income (Loss) 273.100 (449.331) (722.431) (160,356) Nonoperating Revenues: State grants 12.400 16.253 3.853 36.592 Other 0 1.294 1.294 23.383 Gain (Loss)on disposition of assets 0 6.092 6.092 3.000 Total Nonoperating Revenues 12,400 23.639 11.239 62,975 Net Income (Loss) 285,500 (425.692) (711.192) (97.381) Retained Earnings at Beginning of Year 1.058.496 1,058.496 0 1.155.877 Retained Earnings at End of Year $ 1,343,996 $ 632.804 f (711.192) f 1.058,496 79 COLORADO INTERNAL SERVICE FUNDS Internal Service Funds are established to account for goods and services provided to other departments of the County on a cost-reimbursement basis. COUNTY OF WELD STATE OF COLORADO INTERNAL SERVICE FUNDS EXPLANATIONS OF INDIVIDUAL FUNDS December 31, 2000 Motor Vehicle Fund: This fund accounts for the revenue and costs generated by equipment and vehicles rented to the Public Works Fund and to various departments of other County funds. Health Insurance Fund: This fund accounts for the County's self-insured dental and vision coverage. Revenue is generated from contributions from the employees of the County. Disbursements are made after insured claims have been verified and approved. Insurance Fund: This fund accounts for all insurance costs for the County,except health insurance. This program is a combination of insured risks and protected self-insurance risks. Phone Services Fund: This fund accounts for all phone costs provided to the County and other outside agencies on a cost- reimbursement basis. Weld Finance Corporation: This fund acquires real estate and constructs buildings for the use of County departments. 81 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Combining Balance Sheet December 31, 2000 (With comparative totals for December 31, 1999) Motor Health Vehicle Insurance Fund Fund ASSETS Current Assets: Cash and short-term investments $ 1,069,772 $ 993.990 Receivables (net of allowance for uncollectibles): Current property taxes 0 0 Delinquent property taxes 0 0 Accounts 40.536 298 Due from other County funds 295.612 0 Inventories 14.107 0 Other assets 0 0 Total Current Assets 1.420.027 994.288 Fixed Assets: Land 2,054,318 0 Improvements other than buildings 277,259 0 Buildings 3.096.568 0 Machinery and equipment 18.779.368 0 Accumulated depreciation (12.687,224) 0 Total Fixed Assets 11,520,289 0 Total Assets $ 12.940.316 $ 994,288 LIABILITES AND FUND EQUITY Current Liabilities: Accounts payable $ 144.438 $ 8.701 Due to other County funds 17.893 127 Accrued liabilities 0 0 Deferred revenue 0 0 Current portion of long term debt 0 0 Total Current Liabilities 162.331 8.828 Long-term Liabilities: Certificates of participation 0 0 Total Long-term Liabilities 0 0 Total Liabilities 162.331 8.828 Fund Equity: Contributed capital 9.575.015 0 Unreserved retained earnings 3.202.970 985.460 Total Fund Equity 12.777.985 985.460 Total Liabilities and Fund Equity $ 12,940,316 $ 994.288 82 Phone Weld Totals Insurance Services Finance Fund Fund Corporation 2000 1999 $ 2.166.330 $ 554.946 $ 232.665 $ 5,017.703 $ 5.334,162 550.000 0 0 550.000 550.000 2.033 0 0 2,033 2.054 4.771 14.002 0 59,607 50,164 9.937 24,462 0 330.011 171.909 0 0 0 14.107 14,222 0 0 0 0 24.640 2,733.071 593.410 232.665 5,973.461 6.147,151 0 0 0 2.054.318 2.043,109 0 0 0 277.259 277.259 0 0 9,153.946 12,250,514 11.972.692 0 840.632 0 19.620,000 18,398.604 0 (646,146) (1.611.812) (14.945,182) (13.945,240) 0 194.486 7.542,134 19,256,909 18.746,424 $ 2.733.071 $ 787.896 $ 7.774.799 $ 25.230.370 $ 24.893.575 $ 37.379 $ 9.421 $ 0 $ 199.939 $ 198.434 800 5 0 18.825 14.370 393,911 12,116 0 406.027 409.878 552.034 0 0 552.034 552.054 0 0 310.000 310.000 0 984,124 21,542 310.000 1.486.825 1.174.736 0 0 7.678.665 7.678,665 8.275.126 0 0 7,678.665 7.678.665 8.275.126 984,124 21.542 7.988,665 9,165,490 9.449.862 0 576.745 0 10.151.760 9.772,712 1.748.947 189.609 (213.866) 5.913,120 5.671.001 1.748.947 766.354 (213.866) 16.064.880 15,443.713 $ 2.733.071 $ 787,896 $ 7.774.799 $ 25.230.370 $ 24.893.575 83 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Combining Statement of Revenues, Expenses and Changes in Retained Earnings For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31, 1999) Motor Health Vehicle Insurance Insurance Fund Fund Fund Contributions $ 0 $ 381.557 $ 0 Rental income 0 0 0 Charges for services 3,771.577 1.010 214.389 Total Operating Revenues 3.771,577 382.567 214,389 Personnel services 0 0 0 Supplies 804,414 0 0 Purchased services 1.391,071 204.368 23.276 Insurance and bonds 0 0 234.868 Depreciation 1,673.038 0 0 Other 33,905 0 488 Claims 0 197.815 646.736 Total Operating Expenses 3,902.428 402.183 905.368 Operating Income (Loss) (130.851) (19.616) (690.979) Taxes 0 0 540.962 Miscellaneous 3.010 0 43.206 Fees 0 0 0 Gain on disposition of assets 226.525 0 0 Compensation for loss 14.383 0 167,661 Loss on disposition of assets 0 0 0 Net increase(decrease) in fair value 0 0 0 Interest expense 0 0 0 Total Nonoperating Revenues (Expenses) 243,918 0 751,829 Income (Loss) Before Operating Transfers 113,067 (19.616) 60.850 Operating transfers - in 0 0 0 Total Operating Transfers In (Out) 0 0 0 Net Income (Loss) 113.067 (19,616) 60.850 Retained Earnings at Beginning of Year 3,089.903 1,005.076 1.688.097 Retained Earning at End of Year $ 3,202.970 $ 985.460 $ 1.748.947 84 Phone Weld Totals Services Finance Fund Corporation 2000 1999 $ 0 $ 0 $ 381,557 $ 185.661 0 721.131 721.131 715.714 872.167 0 4.859.143 4,795.842 872.167 721,131 5.961.831 5.697,217 116,469 0 116.469 115,841 17.907 3.538 825.859 594,840 534,302 680 2,153.697 1.979.304 0 0 234.868 254.745 86.724 289.374 2.049,136 1,962,948 23,375 0 57,768 73.264 0 0 844.551 634.692 778,777 293.592 6.282,348 5,615.634 93,390 427.539 (320,517) 81.583 0 0 540.962 548,598 0 16.049 62.265 41,194 0 0 0 0 0 0 226.525 247.036 0 0 182.044 16,207 0 0 0 0 0 0 0 (25,657) 0 (449.160) (449.160) (465.330) 0 (433,111) 562.636 362.048 93.390 (5.572) 242.119 443,631 0 0 0 0 0 0 0 0 93,390 (5.572) 242.119 443.631 96,219 (208.294) 5.671,001 5.227.370 $ 189.609 $ (213.866) $ 5.913.120 $ 5,671.001 85 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Combining Statement of Cash Flows For the fiscal year ended December 31, 2000 (With comparative totals for the fiscal year ended December 31, 1999) Motor Health Vehicle Insurance Fund Fund CASH FLOWS FROM OPERATING ACTIVITIES Operating income (loss) $ (130,851) $ (19,616) Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Depreciation 1,673,038 0 Discount Accretion 0 0 Miscellaneous revenue 3,010 0 Change in assets and liabilities (Increase) decrease in receivables (1,361) 89 (Increase) decrease in inventories 114 0 (Increase) decrease in other assets (157,729) 0 Increase (decrease) in accounts payable (5,353) 3,199 Increase (decrease) in accrued liabilities 0 0 Increase (decrease) in other liabilities 5,128 127 Total adjustments 1,516,847 3,415 Net cash provided by (used for) operating activities 1,385,996 (16,201) CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Taxes 0 0 Judgements/damages/losses 14,383 0 Net cash provided by (used for) noncapital Financing activities 14,383 0 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Interest paid on borrowings 0 0 Proceeds from sale of assets 333,113 0 Acquisition of capital assets (2,276,900) 0 Principal paid on long-term debt 0 0 Net cash used for capital and related Financing activities (1,943.787) 0 CASH FLOWS FROM INVESTING ACTIVITIES Interest on investments 0 0 Adjustment to fair market value 0 0 Net cash provided by (used for)investing Activities 0 0 Net Increase (Decrease) in Cash and Cash Equivalents (543,408) (16,201) Cash and Cash Equivalents at Beginning of Year 1,613,180 1,010,191 Cash and Cash Equivalents at End of Year $1,069,772 $ 993,990 86 Phone Weld Insurance Services Finance Totals Fund Fund Corporation 2000 1999 $ (690,979) $ 93,390 $ 427,539 $ (320,517) $ 81,583 0 86,724 289,374 2,049,136 1,962,948 0 0 3,538 3,538 43,206 0 0 46,216 19,860 5,781 (13,932) 0 (9,423) (26,603) 0 0 0 114 53,307 20,175 4,091 0 (133,463) 23,607 22 3,637 0 1,505 11,834 (6,493) 2,642 0 (3,851) 157,641 680 (1,500) 0 4,435 4,531 63,371 81,662 292,912 1,958,207 2,207,125 (627.6(28) 175,052 720,451 1,637,690 2,288,708 540,962 0 0 540,962 548,598 167,661 0 0 182,044 0 708,623 0 0 723,006 548,598 0 0 (449,160) (449,160) (465,330) O 0 0 333,113 303,198 O (10,258) 0 (2,287,158) (2,107,576) O 0 (290,000) (290,000) (275,000) 0 (10,258) (739,160) (2,693,205) (2,544,708) 0 0 16,050 16,050 37,541 0 0 0 0 (25,657) 0 0 16,050 16,050 11,884 81,015 164,794 (2,659) (316,459) 304,482 2,085,315 390,152 235,324 5,334,162 5,029,680 $2,166,330 $ 554,946 $ 232,665 $5,017,703 $5,334,162 87 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Motor Vehicle Fund Statement of Revenues. Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 2000 2000 1999 Budget Actual Variance Actual Operating Revenues: Charges for services $ 2.093.662 $ 2.077,618 $ (16.044) $ 1.904,410 Miscellaneous 1.563,542 1.693.959 130.417 1.603,664 Total Operating Revenues 3,657.204 3,771.577 114.373 3.508,074 Operating Expenses: Supplies 483,476 804.414 (320.938) 559.693 Purchased services 1.560,208 1,391.071 169,137 1,452.381 Depreciation 1.563,542 1,673.038 (109.496) 1,593.630 Other 49.978 33,905 16.073 50.000 Total Operating Expenses 3.657,204 3.902.428 (245.224) 3.655.704 Operating Income (Loss) 0 (130.851) (130.851) (147.630) Nonoperating Revenues: Miscellaneous 0 3.010 3.010 3.653 Gain on disposition of assets 410.000 226.525 (183.475) 247.037 Judgements and damages 0 14.383 14.383 0 Total Nonoperating Revenues 410.000 243.918 (166.082) 250.690 Net Income (Loss) 410,000 113.067 (296.933) 103,060 Retained Earnings at Beginning of Year 3,089,903 3,089.903 0 2,986,843 Retained Earnings at End of Year $ 3.499.903 $ 3.202,970 $ (296.933) $ 3.089.903 88 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Health Insurance Fund Statement of Revenues. Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31, 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 2000 2000 1999 Budget Actual Variance Actual Operating Revenues: Contributions $ 183,348 f 382,567 $ 199.219 f 367.255 Operating Expenses: Purchased services 215.000 204.368 10.632 519 Claims 218.348 197.815 20.533 180.491 Total Operating Expenses 433.348 402.183 31.165 181.010 Operating Income (Loss) (250,000) (19,616) 230.384 186.245 Operating Transfers: Net Income (Loss) (250,000) (19.616) 230.384 186.245 Retained Earnings at Beginning of Year 1.005,076 1.005.076 0 818.831 Retained Earnings at End of Year $ 755,076 f 985.460 $ 230.384 $ 1,005.076 89 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Insurance Fund Statement of Revenues. Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31, 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 2000 2000 1999 Budget Actual Variance Actual Operating Revenues: Charges for services $ 228.683 $ 214.389 E (14.294) $ 196.734 Operating Expenses: Supplies 2.500 0 2,500 0 Purchased services 51.100 23,276 27.824 3.927 Insurance and bonds 246,041 234.868 11.173 254.745 Other 500 488 12 206 Claims 575,000 646.736 (71.736) 454.201 Total Operating Expenses 875.141 905.368 (30,227) 713.079 Operating Income (Loss) (646.458) (690.979) (44.521) (516.345) Nonoperati ng Revenues: General property taxes 550,000 541.515 (8.485) 547,193 Penalties & interest 0 (553) (553) 1.405 Compensation for loss 30.000 167.661 137.661 16.207 Earnings on deposits 66,458 41.706 (24.752) 24.453 Other 0 1.500 1.500 0 Net increase(decrease) in fair value 0 0 0 (25.657) Total Nonoperating Revenues 646.458 751.829 105.371 563,601 Net Income (Loss) 0 60,850 60.850 47.256 Retained Earnings at Beginning of Year 1.688.097 1.688.097 0 1.640.841 Retained Earnings at End of Year $ 1.688.097 $ 1.748.947 $ 60.850 $ 1,688.097 90 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Phone Service Fund Statement of Revenues. Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 2000 2000 1999 Budget Actual Variance Actual Operating Revenues: Charges for services S 814.336 $ 872.167 $ 57,831 $ 909.440 Total Operating Revenues 814.336 872.167 57.831 909.440 Operating Expenses: Personnel services 124.608 116,469 8.139 115,841 Supplies 3,300 17.907 (14.607) 30.258 Purchased services 571.253 534.302 36.951 521.810 Depreciation 91,800 86.724 5.076 79.944 Other 23.375 23.375 0 23.058 Total Operating Expenses 814,336 778.777 35,559 770.911 Operating Income (Loss) 0 93.390 93.390 138.529 Nonoperating Revenues: Income (Loss) Before Operating Transfers 0 93.390 93,390 138.529 Operating Transfers - In: Net Income (Loss) 0 93,390 93,390 138.529 Retained Earnings at Beginning of Year 96,219 96.219 0 (42.310) Retained Earnings at End of Year $ 96,219 $ 189.609 $ 93.390 $ 96.219 91 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Weld Finance Corporation Statement of Revenues. Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31, 1999) 2000 2000 2000 1999 Budget Actual Variance Actual Operating Revenues: Rental income $ 739,160 $ 721.131 $ (18.029) $ 715.714 Total Operating Revenues 739,160 721,131 (18.029) 715.714 Operating Expenses: Supplies 0 3.538 (3,538) 4.889 Purchased services 0 680 (680) 667 Depreciation 290.000 289,374 626 • 289,374 Total Operating Expenses 290,000 293.592 (3.592) 294.930 Operating Income (Loss) 449,160 427,539 (21.621) 420.784 Nonoperating Revenues/Expenses: Interest income 0 16.049 16.049 13,088 Interest expense (449.160) (449,160) 0 (465.330) Total Nonoperating Revenues (449.160) (433.111) 16,049 (452,242) Net Income (loss) 0 (5.572) (5.572) (31.458) Retained Earnings at Beginning of Year (208.294) (208,294) 0 (176,836) Retained Earnings at End of Year $ (208.294) $ (213.866) $ (5.572) $ (208.294) 92 TRUST AND AGENCY FUNDS Trust and Agency Funds are established to record transactions relating to assets held by the County in the capacity of trustee,custodian or agent for individual, governmental entities and non- public organizations. COUNTY OF WELD STATE OF COLORADO TRUST AND AGENCY FUNDS EXPLANATIONS OF INDIVIDUAL FUNDS December 31, 2000 Expendable Trust Funds: North Colorado Medical Center Trust Fund: This fund accounts for the revenue and related capital expenditures as required by the North Colorado Medical Center Board of Trustees, an autonomous board responsible for administering the operations of the hospital. Fund was closed out in 2000. Employee Flexible Spending Fund: This fund accounts for Weld County's Section 125,voluntary tax-sheltered plan,which the County administers directly. Employee contributions to the plan are refunded upon submission of documentation for unreimbursed claims. Nonexpendable Trust Fund: Waste Services Trust Fund: This fund accounts for the interception and disposal of household hazardous waste to encourage recycling and proper handling of hazardous waste. Fund was closed out in 2000. Pension Trust Fund: Weld County Retirement Plan Fund: This fund accounts for the defined benefit retirement pension plan which covers substantially all permanent, full-time employees of Weld County. Agency Funds: General Agency Fund: This fund accounts for all monies collected(principally tax collections)by the Weld County Treasurer for various other local governmental units within the County. Payroll Agency Fund: This fund accounts for the accumulation of County payrolls and related withholdings. Disbursements are made to the appropriate financial institutions through the payroll direct deposit system and the various vendors for the withholdings. Emergency Telephone Service Fund: This fund accounts for the E-911 function in the County which services all emergency agencies of the County. 93 COUNTY OF WELD STATE OF COLORADO Trust and Agency Funds Combining Balance Sheet December 31. 2000 (With comparative totals for December 31, 1999) Nonexpendable Pension Trust Expendable Trust Funds Trust Fund Fund North Colorado Employee Waste Weld County Medical Center Flexible Services Retirement Trust Spending Trust Plan Assets Cash and short-term investments $ 0 $ 44.450 $ 0 S 0 Accounts receivable (net of allowance for uncollectibles): 0 0 0 0 Due from other County funds 0 127 0 99 Due from other governments 0 0 0 0 Prepaid expense 0 0 0 0 Restricted assets Cash 0 0 0 1.611.696 Retirement plan investments 0 0 0 80,868.750 Total Assets $ 0 S 44,577 $ 0 $ 82.480,545 Liabilities and Fund Equity Accounts payable $ 0 $ 12.229 $ 0 $ 1.218.495 Due to other County funds 0 32,348 0 0 Due to other governments 0 0 0 0 Total Liabilities 0 44,577 0 1.218.495 Fund Balances: Reserved for employee pension benefits 0 0 0 74,091,851 Unreserved and undesignated 0 0 0 7,170,199 Total Fund Balances 0 0 0 81.262.050 Total Liabilities and Fund Equity $ 0 $ 44.577 $ 0 $ 82.480.545 94 Agency Funds Totals Emergency General Payroll Telephone Agency Agency Service 2000 1999 $ 3,849,626 $ 355,595 $ 1.427.296 $ 5,676.967 $ 5.163.485 9,939 5 2.432 12.376 15,156 0 1.552 0 1.778 1.178 0 0 0 0 0 100 0 0 100 214.293 0 0 0 1,611.696 267.646 0 0 0 80,868.750 78,051,472 $ 3.859,665 $ 357,152 $ 1.429.728 $ 88,171.667 $ 83.713.230 $ 4.694 $ 357,152 $ 0 $ 1.592,570 $ 525.921 0 0 0 32.348 55,399 3.854.971 0 1.429.728 5.284,699 4.772.563 3.859.665 357.152 1.429.728 6.909.617 5,353.883 0 0 0 74.091.851 68.518.936 0 0 0 7,170.199 9.840.411 0 0 0 81,262,050 78.359,347 $ 3.859.665 $ 357.152 $ 1.429.728 $ 88.171.667 $ 83,713.230 95 COUNTY OF WELD STATE OF COLORADO Trust and Agency Funds Pension Trust Fund Statement of Changes in Plan Net Assets For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) Weld County Retirement Plan 2000 1999 Additions: Contributions $ 3.837.806 $ 3,589,122 Earnings on investments 7.211.746 6,967,036 Net appreciation in fair market value of investments (4.674.109) 2.115.681 Total Additions 6.375.443 12.671.839 Deductions: Actuarial/trustee fees 238,980 234.031 Benefit payments 3,227,807 2,909.913 Meeting expense 339 0 Supplies 5.305 3,900 Total Deductions 3.472.431 3.147.844 Increase in Net Assets 2.903,012 9,523.995 Net Assets Held in Trust for Pension Benefits Beginning of the Year 78,359.038 68.835.043 End of the Year $ 81.262.050 $ 78,359.038 96 COUNTY OF WELD STATE OF COLORADO Trust and Agency Funds All Expendable Trust Funds Statement of Revenues, Expenditures and Changes in Fund Balances For the fiscal year ended December 31, 2000 (With comparative totals for the fiscal year ended December 31. 1999) North Colorado Employee Totals Medical Center Flexible Trust Spending 2000 1999 Revenues: Earnings on investments $ 0 $ 0 $ 0 $ 0 Contributions 0 377.481 377,481 336.130 Total Revenues 0 377.481 377,481 336.130 Expenditures: Reimbursements 0 377.481 377,481 336,130 Claims 31 0 31 0 Total Expenditures 31 377.481 377,512 336.130 Excess of Revenues Over (Under) Expenditures (31) 0 (31) 0 Fund Balances at Beginning of Year 31 0 31 31 Fund Balances at End of Year $ 0 $ 0 $ 0 $ 31 97 COUNTY OF WELD STATE OF COLORADO Trust and Agency Funds Nonexpendable Trust Fund Statement of Revenues. Expenses and Changes in Fund Balance For the fiscal year ended December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) Waste Services 2000 1999 REVENUES Earnings on deposits f 0 $ 0 EXPENSES Miscellaneous 279 0 Net Income (279) 0 Fund Balance at Beginning of Year 279 279 Fund Balance at End of Year f 0 $ 279 98 COUNTY OF WELD STATE OF COLORADO Trust and Agency Funds Statement of Changes in Assets and Liabilities All Agency Funds For the fiscal year ended December 31. 2000 Balance Balance 01/01/00 Additions Deductions 12/31/00 GENERAL AGENCY FUND Assets: Cash and short-term investments $ 3.558.629 $ 3,237.019 $ 2.946,022 S 3.849,626 Accounts receivable 12.673 71.986 74.720 9.939 Prepaid expenses 0 100 0 100 Total Assets $ 3,571,302 $ 3.309.105 $ 3.020.742 $ 3.859.655 Liabilities: Accounts payable $ 5,904 $ 331.612 $ 332.822 S 4.694 Due to other governments 3.565.398 3.162.891 2.873.318 3.854.971 Total Liabilities $ 3,571.302 $ 3.494.503 $ 3.206,140 $ 3.859,665 PAYROLL AGENCY FUND Assets: Cash and short-term investments $ 331.162 $ 14,609.225 $ 14.584,792 $ 355.595 Accounts receivable 51 9.212 9.258 5 Due from other County funds 1.178 1,552 1.178 1.552 Total Assets $ 332.391 $ 14.619,989 $ 14,595.228 $ 357.152 Liabilities: Accounts payable $ 332,391 $ 18.722.649 $ 18.697.888 $ 357,152 Total Liabilities $ 332.391 $ 18,722.649 $ 18.697.888 $ 357,152 EMERGENCY TELEPHONE SERVICE Assets: Cash and short-term investments $ 1,208.291 $ 1.911.036 $ 1.692.031 $ 1.427.296 Accounts receivable 2.432 2,432 2.432 2.432 Total Assets $ 1.210.723 $ 1.913,468 $ 1.694.463 $ 1.429.728 Liabilities: Accounts payable $ 3.558 $ 214,587 $ 218.145 $ 0 Due to other governments 1.207.165 972.910 750.347 1.429.728 Total Liabilities $ 1.210.723 $ 1.187.497 $ 968.492 $ 1.429.728 TOTAL • ALL AGENCY FUNDS Assets: Cash and short-term investments $ 5,098.082 $ 19.757.280 $ 19.222.845 $ 5.632.517 Accounts receivable 15,156 83,630 86,410 12.376 Due from other County funds 1,178 1,552 1.178 1,552 Prepaid expenses 0 100 0 100 Total Assets $ 5.114,416 $ 19,842.562 $ 19.310.433 $ 5.646.545 Liabilities: Accounts payable $ 341.853 $ 19.268,848 $ 19.248,855 $ 361.846 Due to other governments 4.772,563 4.135,801 3.623.665 5.284,699 Total Liabilities $ 5.114,416 $ 23.404,649 $ 22.872.520 $ 5.646.545 99 COLORADO GENERAL FIXED ASSETS ACCOUNT GROUP O Investment in property and equipment, except for those of the Proprietary Funds, are recorded in the account group. COUNTY OF WELD STATE OF COLORADO General Fixed Assets Account Group Schedule of General Fixed Assets by Source December 31.2000 (With comparative totals as of December 31. 1999) GENERAL FIXED ASSETS: 2000 1999 Land $ 2,489.635 $ 2.399.928 Improvements other than buildings 3.678.733 3.634.187 Buildings 38.501.756 36.266.251 Leasehold improvements 29.596 29,596 Machinery and equipment 11.736.068 10.358,741 Construction in progress 108.649 57.688 Total Assets $56.544.437 $52.746.391 INVESTMENTS IN GENERAL FIXED ASSETS BY SOURCE: General Fund $ 7.953.303 $ 6,773.513 Special Revenue Funds 2.324.715 2.099.530 Capital Projects Fund 46.150.309 43.759.677 Donations 116.110 113.671 Total Investments in General Fixed Assets $56.544.437 $52.746,391 101 COUNTY OF WELD STATE OF COLORADO General Fixed Assets Schedule of General Fixed Assets by Function and Activity December 31, 2000 (With comparative totals as of December 31, 1999) Land Leasehold Equipment/ Construction Memorandum Totals Land Improv. Buildings Improv. Furniture In Progress 2000 1999 GENERAL GOVERNMENT: Office of the Board 5 0 $ 0 5 0 5 0 5 7,362 $ 0 $ 7,362 5 7,362 County Attorney 0 0 0 0 1,650 0 1,650 1,650 Clerk to the Board 0 0 0 0 24,010 0 24,010 24,050 County Clerk 0 0 0 0 215,]03 0 215,303 244,563 Elections 0 0 0 0 631,414 0 631,414 593,946 Treasurer 0 0 0 0 32,555 0 32,555 39,971 Assessor 0 0 0 0 30,175 0 30.175 30,175 District Attorney 0 0 0 0 138,135 0 138,135 108,002 Finance 0 0 0 0 2,565 0 2,565 2,565 Accounting 0 0 0 0 8,966 0 8.966 8,966 Personnel 0 0 0 0 6,063 0 6,063 5,045 Planning 0 0 0 0 47,880 0 47,820 47,880 Buildings and Grounds 0 0 0 0 131,527 0 131,527 90,132 Data Processing 0 0 0 0 3.434,651 0 3,434,651 3,250,945 Capital Improvements 2,128,315 2,572,247 22,293,060 0 70,579 108,649 28,172,850 25,471,873 Printing and Supply 0 0 0 0 31,093 0 31,093 23,792 TOTAL GENERAL GOVERNMENT 52.128.315 52,5]2,247 $23,293,060 5 0 S 4,813,928 5108 649 532,916,199 $29,950,876 PUBLIC SAFETY: Sheriff Administration 0 594,458 1,926,989 0 739,030 0 3,260,477 2,839,196 Communications 43,474 0 335,518 29,596 3,981.308 0 4,389,896 3,405,119 County Coroner 0 0 0 0 1,338 0 1,338 1,338 Emergency Management 0 018 0 0 0 2 0 2,018 43.571 TOTAL PUBLIC SAFETY 43,474 594.458 2.262,507 2596 4,723.694 0 7.653,729 6,289,224 PUBLIC WORKS: Roads and Bridges 0 180.096 2,679,512 0 51,114 0 2.905 742 2,733,741 HEALTH AND WELFARE: Health 0 7,893 9,803,445 0 490,299 0 5.301,637 5,263,452 Public Welfare 170,318 3452 . 3 3,220,023 0 1,384,795 0 4.709,659 4.586.257 TOTAL HEALTH ANDWELFARE 1 16 70,]38 92.9 s8.023,4680 1,775,094 0 10.011,296 9,049.709 ECONOMIC ASSISTANCE: Housing 0 0 0 0 8,920 0 8,920 8,920 Human Services 147,328 96 016 1.089.569 0 274,975 0 1,557,888 1,419,607 TOTAL ECONOMIC ASSISTANCE 167,]38 468569 0 ,016 1,09. 283,895 0 1.566,908 1,128,537 AUXILIARY SERVICES: Missile Park 0 139,762 38,757 0 0 0 178,519 178,519 Library 0 0 0 0 0 0 0 1,102.218 Extension Services 200 3718 1,119,862 0 01. 88,343 0 1,312,144 1,213.577 TOTAL AUXILIARY SERVICES 200 243,500 3,150,63 0.3 98,343 0 1.190,662 3,491,314 TOTAL GENERAL FIXED ASSETS 52,489.635 53,678,733 538,501,756 52y596 531,136,068 $108.649 556,544,437 552,746,391 102 COUNTY OF WELD STATE OF COLORADO General Fixed Assets Schedule of Changes in General Fixed Assets by Function and Activity For the fiscal year ended December 31. 2000 General General Fixed Assets Fixed Assets 01/01/00 Transfers Additions Deletions 12/31/00 GENERAL GOVERNMENT: Office of the Board $ 7.362 $ 0 $ 0 $ 0 $ 7.362 County Attorney 1.650 0 0 0 1.650 Clerk to the Board 24.010 0 0 0 24.010 County Clerk 244.563 0 19.228 48.488 215.303 Elections 593.946 0 37.468 0 631.414 Treasurer 39.971 0 0 7.416 32.555 Assessor 30.175 0 0 0 30.175 District Attorney 108.002 0 32,388 2.255 138.135 Finance 2.565 0 0 0 2.565 Accounting 8.966 0 0 0 8.966 Personnel 5,045 0 1.018 0 6.063 Planning 47.880 0 0 0 47.880 Buildings and Grounds 90.132 0 53.184 11.789 131.527 Data Processing 3.250.945 0 692.853 509.147 3.434.651 Capital Improvements 25.471.872 (258.408) 2.959.386 0 28.172.850 Printing and Supply 23.792 0 7.301 0 31.093 TOTAL GENERAL GOVERNMENT 29.950.876 (258.408) 3.802.826 579.095 32.916.199 PUBLIC SAFETY: Sheriff Administration 2.839.196 239.839 208.083 26.641 3.260.477 Communications 3.405.119 10.969 1.039.462 65.654 4.389,896 County Coroner 1,338 0 0 0 1.338 Emergency Management 43.571 0 0 41.553 2.018 TOTAL PUBLIC SAFETY 6.289.224 250.808 1.247.545 133.848 7.653.729 PUBLIC WORKS: Roads and Bridges 2.733.741 0 172.001 0 2.905.742 HEALTH AND WELFARE: Health 5.263.452 0 40.730 2.545 5.301.637 Public Welfare 4.586.257 0 123.402 0 4.709.659 TOTAL HEALTH AND WELFARE 9.849.709 0 164.132 2.545 10.011.296 ECONOMIC ASSISTANCE: Housing 8.920 0 0 0 8.920 Human Services 1.419.607 19.207 122.922 3.848 1.557.888 TOTAL ECONOMIC ASSISTANCE 1.428.527 19.207 122.922 3.848 1.566.808 AUXILIARY SERVICES: Missile Park 178.519 0 0 0 178.519 Library 1.102.218 (19.207) 0 1.083.011 (0) Extension Services 1.213.577 7.600 98.217 7.250 1.312.144 TOTAL AUXILIARY SERVICES 2.494.314 (11.607) 98.217 1.090.261 1.490.663 TOTAL GENERAL FIXED ASSETS $ 52.746.391 $ 0 $ 5.607.643 $ 1.809.597 $ 56.544.437 103 f*:rm Wilk COLORADO 104 LONG-TERM DEBT ACCOUNT GROUP WS Sick and vacation accrual and long term lease liabilities for Governmental Fund types are recorded in this account group. COUNTY OF WELD STATE OF COLORADO General Long-Term Debt Account Group Schedule of Long-Term Debt December 31. 2000 (With comparative totals for the fiscal year ended December 31. 1999) 2000 1999 Amounts to be Provided for Retirement Of General Long-Term Debt $ 1,544.183 $ 1.409.386 Liabilities: Special assessment bonds payable 0 10,000 Vacation and sick-leave accrual 1.544.183 1,399,386 Total General Long-Term Debt $ 1.544,183 $ 1.409.386 105 Miti COLORADO 106 STATISTICAL SECTION COUNTY OF WELD STATE OF COLORADO Tables Relating to Bonded Debt (Unaudited) December 31, 2000 NOTE: Weld County is without bonded debt and, accordingly, the following statistical tables are not presented: A. Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita - Last Ten Years B. Ratio of Annual Debt Service for General Bonded Debt to Total General Expenditures - Last Ten Years C. Revenue Bond Coverage - Last Ten Years 107 COUNTY OF WELD STATE OF COLORADO General Governmental Expenditures by Function (Unaudited) Last Ten Years General Public Public Public Health Year Government Safety Works 8 Welfare 1991 $ 8.780.727 $ 10.804.861 $ 11.412.048 f 26,818,985 1992 8.851.711 11,129,398 12,923.390 29.115.143 1993 9.240,852 12,316,998 12.406.610 30.368.869 1994 11.055.275 12,433.092 13.294.864 33,011,044 1995 10,592.856 12.987.458 14.566.805 30,821.874 1996 11,948,235 14,259,703 13.775.099 31.956.369 1997 12.174.652 15.080.985 16.287.124 30,211,705 1998 13.452,540 17,585,720 15.559.093 14.957.946 1999 14,278.671 18.403.498 16.157.879 17.353.948 2000 15,400,126 19.010.872 15.631.103 16.406,557 General Revenue by Source (Unaudited) Last Ten Years Licenses Intergovernmental Year Taxes and Permits Revenue 1991 $ 23.867.746 S 647,634 f 37,805.169 1992 24.932.140 840.856 39,972.645 1993 25.235,991 1.123.683 42.971.833 1994 26,840,523 1.196.030 43.606.733 1995 28.435.809 863,912 45,867,426 1996 31.314.756 1,007.453 43,123.798 1997 31.864,782 1.134.380 45.660.932 1998 33,494,276 1.765.997 29.766.176 1999 37.525.208 1,800,314 33.007.428 2000 39,665.850 2,201,549 33,294.534 108 Auxiliary Capital Debt Intergovernmental Total Services* Outlay Service Expenditures Miscellaneous Expenditures $ 7.761.470 $ 2.164,396 $ 461,193 $ 810.111 $ 1.129.079 $ 70,142.870 10,109.482 4,507,019 174.194 809,896 3,572,646 81.192.879 8.737,127 1.919.586 315.046 667.306 3.756,189 79.728.583 8.313.101 5.006.189 181.228 678.046 4.439.223 88.412,062 8.860.831 3,594.276 154.507 522.232 7,861.329 89.962,168 7.063,067 6.077.085 107.963 559.388 2,330.118 88.077.027 8.159.490 6.574.292 289.363 486.365 1,154.747 90.418.723 8.715.697 8.331.072 479.925 526.430 1,073.351 80.681.774 8.530.670 5.816.222 440.714 566.169 1.263.079 82.810.850 8.924.471 5,410.205 431.131 542.900 5.456.763 87,214.128 *Auxiliary Services includes culture and recreation. conservation of natural resources. and economic assistance. General governmental expenditures include expenditures of General. Special Revenue. Capital Projects. and Expendable Trust Funds. Charges for Fines and Miscellaneous Services Forfeitures Revenue Fees Total Revenue $ 1.975.095 $ 56.652 $ 4.121.565 $ 2.473.394 $ 70.947.255 2,009.366 34.275 5.321.336 2.850.764 75.961,382 3,291,217 36,407 3.361.712 3.180.126 79.200.969 4,700,961 30.910 3.191,184 3.476,797 83.043.138 4,149.997 28.983 3.820.161 3.425.702 86.591.990 4,938.013 24.345 3.913.650 2,762.388 87.084.403 5.784.697 23.301 12.271.411 2.897,598 99.637.101 4.116.160 35,264 4.555.678 3,547,667 77.281.218 4.095.362 63.095 3.851.517 3.733.683 84.076.607 4.713.051 40,039 5,829,559 3.932.809 89.677.391 General revenue includes revenue of General, Special Revenue, Capital Projects and Expendable Trust Funds. 109 COUNTY OF WELD STATE OF COLORADO Property Value, Construction, Bank Deposits and Other Economic Indicators (Unaudited) Last Ten Years Property Value Value of Crop P Y Estimated 8 Livestock Estimated Actual Construction Bank Deposits Retail Sales Production Year value (millions) Building Permits (millions) (millions) (millions) (thousands) (3) (2) (2) (1) (1) (1) 1991 $ 6,273.90 1.923 $ 42.00 $ 905.10 $ 2,282.00 $ 1.068 1991 6,191.50 2,020 42.00 839.00 1,555.00 1.128 1993 7,176.40 2,348 57.30 803.76 1.789.50 1,275 1994 7,390.40 2.236 62.95 928.24 2.005.00 1.184 1995 7,930.17 1.614 45.37 1.006.86 2,007.00 1.205 1996 7,607.03 1.721 55.74 1,089.32 2,271.43 1.230 1997 8.582.62 1,773 70.75 1.244.73 2.403.42 1,287 1998 9.037.15 1,760 99.57 1,524.38 2,583.89 1.243 1999 9,524.87 2.087 117.44 1.582.80 2.724.80 1,254 2000 10,458.25 2.190 143.85 1.672.00 3.048.40 1.253 * Information not available. Data Sources: (1) EDAP - Greeely/Weld Economic Development Action Partnership. (2) Weld County Planning and Building Ispection Departments. (3) Weld County Comprehensive Annual Financial Report. 110 COUNTY OF WELD STATE OF COLORADO Property Tax Levies and Collections (Unaudited) Last Ten Years Total Total Current Percent Delinquent Total Outstanding Levy Collection Original Tax Tax of Levy Tax Tax Delinquent Year Year Levy Collections Collected Collections Collections Taxes 1991 1991 $ 22.459,831 $ 22.228.600 $ 98.97 $ 311.671 $ 22.540,271 f 886.342 1992 1992 23.752,395 23,608.438 99.39 104.726 23,713,164 968.201 1993 1993 23,773,780 23.653,525 99.49 60,584 23.714,109 978.926 1994 1994 24.920.742 24,793.121 99.49 65.403 24,858.524 905.474 1995 1995 27.473.515 27.308,264 99.40 64,220 27,372.484 781.720 1996 1996 29.618.111 29.460.936 99.47 121,172 29,582.108 457.518 1997 1997 29,246.805 28,843.296 98.62 91.804 28.935.100 355,254 1998 1998 32.543,342 32,222,578 99.01 108,995 32.331.573 316.323 1999 1999 34.162,938 34.094.225 99.80 68.396 34,162.621 34,795 2000 2000 35.976,391 35,788.843 99.48 115.279 35,904.122 24.565 COUNTY OF WELD STATE OF COLORADO Assessed and Estimated Actual Value of Property (Unaudited) Last Ten Years Real Property (1) Personal Property (2) Total Levy Assessed Estimated Assessed Estimated Assessed Estimated Year Value Actual Value Value Actual Value Value (4) Actual Value 1991 $ 845.519,470 $ 5,896.230,613 $ 109.525,160 $ 377,672,966 $ 955.044,630 $ 6.273.903.579 1992 820.834,330 5,724,088.773 135.566.770 467,471.621 956.401.100 6,191,560.394 1993 859.726,540 6,685.276,361 142,446,590 491,195,138 1.002.173,130 7,176.471,499 1994 958.849,570 6,836,859.318 160,423.580 553.184.759 1.119.273.150 7.390.044.077 1995 1,027,364.600 7,317,227.471 177,752,250 612.938.793 1,205,116.850 7.930.166.264 1996 987,014.993 6,971.201,156 184.390,364 635.828.841 1.171.405.357 7,607,029.997 1997 1.115.923,550 7.914.137,072 193.859,950 668,482.586 1.309.783.500 8.582.619.658 1998 1.177.632.350 8,344,493.359 200.869.820 692.654.552 1.378.502.170 9.037.147.911 1999 1,267.726,630 8.912.720,454 177.524.250 612.152.586 1.445.250.880 9.524.873.040 2000 1.394.937.800 9,843,021.051 178.415,510 615,225.897 1.573.353,310 10,458,246.948 (1) Residential improved land and improvements at 12.86% of 1991 to June 30. 1992 replacement costs as determined by State law. (2) Commercial improved land, improvements, and personal property at 29* of 1989 to June 30, 1990 replacement costs, as determined by State law. (3) Total includes audit of oil and gas values understated by producers in 1990. (4) State assessed value is deducted from total assessed value as state property is not taxable. 111 COUNTY OF WELD STATE OF COLORADO Property Tax Levies - Direct and Overlapping Governments (Unaudited) Last Ten Years Levy Collection School Junior Year Year Cities Districts County College Other Tax Levies 1991 1991 531.5700 741.70 22.2100 5.9200 242.8300 1992 1992 587.7900 762.50 22.4600 5.9900 252.2400 1993 1993 595.7700 753.42 22.4600 6.3400 242.3000 1994 1994 593.5000 747.48 22.4600 6.3200 239.5300 1995 1995 575.8300 719.57 22.0400 6.1500 220.5800 1996 1996 565.9900 694.28 22.0400 6.3200 245.1200 1997 1997 541.6000 710.62 22.0400 6.2500 237.1800 1998 1998 508.4700 724.65 22.0400 6.3200 346.6200 1999 1999 522.1500 717.98 22.0400 6.2500 346.5700 2000 2000 584.3300 711.44 22.0400 6.3400 378.7500 Tax Revenues 1992 1992 $ 5.838,481 $ 45,723.479 $ 22.459,831 $ 5.449.422 $ 7,356.376 1993 1993 6.107.177 48.665.910 23,752,395 5.760.833 7,747.251 1994 1994 6.155,382 48,258.097 23.773.780 6.118,008 7,099.152 1995 1995 6.243.780 49.387,551 24,920.742 6.376.268 7.479.307 1996 1996 6,705.795 52.888.144 27.473,515 6.988.393 8,514.042 1997 1997 7.599.166 56,390.200 29.675.966 7,714,651 9.992.187 1998 1998 8.094.430 61.343.860 29.306.985 7.520.384 9.654.639 1999 1999 9,174,205 67.344.547 32.608.877 8.397.821 10.629.365 2000 2000 9,712,451 70,210.998 34.162.938 8,656,280 11.301.823 2001 2001 10.420.562 73.480,134 36,053.130 9.161.765 14.289.800 The basis for the property tax rates is per $1,000 assessed valuation. 112 COUNTY OF WELD STATE OF COLORADO Special Assessment Collections (Unaudited) Last Ten Years Current Current Ratio of Total Assessments Assessments Collections Outstanding Year Due Collected To Amount Due Assessments 1991 (1) $ 188.602 $ 188.602 $ 100 $ 742.081 1992 (2) 521.076 521.076 100 628.605 1993 (3) 335,532 335,532 100 679.639 1994 (4) 213,990 213,990 100 465.649 1995 (4) 243,621 243,621 100 222,028 1996 (5) 92.291 92.291 100 235.343 1997 (4) 46.012 46,012 100 189.331 1998 (6) 57.017 57,017 100 163.210 1999 (4) 40.060 40.060 100 123.150 2000 (4) 31.136 31.136 100 92,014 Notes: (1) Basswood Special Assessment of $11. 508. Eighty-third Avenue Special Assessment of $124.640. (2) Roads 15 & 84 Special Assessment of $357.600. Weld County Road 34 Special Assessment of $25.000. Weld County Road 32 Special Assessment of $25,000. (3) Weld County Road 8 Special Assessment of $114.000, Road 38 $53.035. Johnson Subdivision $48.236. and Arrowhead Subdivision $171.294. (4) No new special assessments. (5) Roth Subdivision $86.456. Delwood Special Assessment $19,150. (6) Martin Brothers Special Assessment $30.896. 113 COUNTY OF WELD STATE OF COLORADO Computation of Legal Debt Margin (Unaudited) December 31, 2000 Assessed Value, 2000 $1,762,696,110 Debt Limit 3 Percent of Assessed Value 52,880,883 Amount of Debt Applicable to Limit: Total Bonded Debt $ 0 Installment Purchase Agreements 0 Total Amount of Debt Applicable to Debt Limit 0 Legal Debt Margin S 52,880,883 Debt Limitation: Under Section 30-35-201, Colorado Revised Statutes, 1973, the County may incur indebtedness for general County purposes in an amount not to exceed 3% of assessed valuation of all taxable property. 114 COUNTY OF WELD STATE OF COLORADO Demographic Statistics (Unaudited) Last Ten Years Estimated Total Per Median Population Housing Year Population Median Age Personal Income Capita Income Family Income Per Household Units 1991 133.400 ** $ 2.204,000,000 $ 15.592 $ ** ** ** 1992 137,621 ** 2.219.278,000 16.315 ** ** ** 1993 141,492 ** 2.486.014,000 17.714 ** ** ** 1994 140.320 ** 2.568.335.000 17,776 36.296 2.68 54.551 1995 146.643 32.00 2,739,133.000 18.475 40.524 2.68 56.207 1996 149.332 32.30 2,930,552.000 19.328 41.693 2.68 56.849 1997 154,930 32.50 3.116.653,000 20.038 41.704 2.73 57,618 1998 157.873 32.80 3,281,629.000 20.209 40,561 2.70 59.592 1999 162.253 33.10 3.471,677,000 21.723 43.301 2.70 61.488 2000 180.936 33.20 5.766.371.000 23,839 46,115 2.71 64.161 Source: Greeley/Weld Economic Development Office (EDAP) * Actual not available - Information is estimated ** Information is not available 115 COUNTY OF WELD STATE OF COLORADO Principal Taxpayers (Unaudited) December 31, 2000 Percent 1999 Of Total Assessed Assessed Valuation Valuation HS Resources Inc $137,450,560 7.80% Patina Oil & Gas Corporation 84,274,800 4.78% Public Service Company of Colorado 74,232,600 4.21% Eastman Kodak Company 65,131,980 3.70% North American Resources 22,423,130 1.27% US West Communications Inc 19,794,800 1.128 Thermo Cogeneration 19,748,600 1.12% Duke Energy Field Services Inc 18,272,620 1.04% Prima Oil & Gas Company 14,666,580 .83% Southwestern Productions Corp 12,419,230 .70% $468,414,900 26.57% 116 COUNTY OF WELD STATE OF COLORADO Miscellaneous Statistics (Unaudited) December 31, 2000 1. Date of Incorporation: 1861 2. Form of Government: Home Rule Charter 3. Date Present Charter Adopted: January 1, 1976 4. Area - Square Miles: 4,004 square miles 5. County Seat: City of Greeley 6. Employees as of December 31, 2000: Elected Officials - 11 Department Heads - 11 Employees with Benefits - 1117 Employees without Benefits - 61 7. Miles of Roads: Paved - 664.56 Unpaved - 2489.99 Unmaintained - 254.95 No. of 8. Building Permits: Year Permits valuation 1991 1,923 $ 32,555,285 1992 2,020 $ 42,051,597 1993 2,348 $ 57,367,455 1994 2,236 $ 62,952,354 1995 1,614 $ 45,372,478 1996 1,721 $ 55,739,785 1997 1,773 $ 70,754,537 1998 1,760 $ 99,568,712 1999 2,087 $117,443,469 2000 2,190 $'_43,655,324 9. Motor vehicle Registration: 1991 173,967 1992 177,298 1993 187,638 1994 211,713 1995 247,579 1996 254,312 1997 257,445 1998 261,495 1999 273,191 2000 278,727 10. Special Districts within County: 31 - Cities and Towns 17 - Schools 22 - Fire 19 - Water & Other 2 - Colleges 10 - Sanitation 11. Cities and Towns: Ault Garden City Longmont Brighton Gilcrest Mead Broomfield Greeley Milliken Dacono Grover Northglenn Eaton Hudson Nunn Erie Johnstown Pierce Evans Keensburg Platteville Firestone Kersey Rayner Frederick Lasalle Severance Ft. Lupton Lochbuie Windsor Thornton 12. Recreation: Golf Courses - 5 City and Regional Parks Island Grove Recreational Complex Greeley Recreation Center 117 COUNTY OF WELD STATE OF COLORADO Miscellaneous Statistics - Continued (Unaudited) December 31. 2000 13. Libraries: Ault Town Library 17.832 Volumes Eaton Library 10.622 Volc-es Fort Lupton Library 30.025 Volumes Glen A. Jones Library 15.620 Volumes Hudson Library 10.161_ Volumes Platteville Library 17.103 Volumes University of No. CO 1.034.411 Volumes Weld Library District 248.114 Volumes Windsor Public Library 42.337 Volumes 14. Elections: Number of Number Percent of Registered of Votes Registered Voters Cast Vcte�s Y:' 1992 General Election 58.079 55.041 1993 Coordinated Election 64.161 25.044 1994 General Election 69.887 41.075 55.2 1995 Coordinated Election 67.572 21.882 3279 1996 General Election 78.700 55.313 70.3 1997 Coordinated Election 83.856 22.745 27 1 1998 General Election 91.156 47.212 51 E 1999 Coordinated Election *60.536 21.989 __ 2000 General Election *80.041 65.317 El 6 *number of active registered voters 15. Media: Newspapers: The Greeley Tribune Town & Country News Aims College World The Mirror (UNC) North Weld Herald Farmer & Miner South Weld Sun Johnstown Breeze Ft. Lupton Press Platteville Herald Windsor Beacon Erie Echo Ft. Morgan Times LaSalle Leader Platte Valley Voice The Centennial News Radio Stations: KFKA/KVVS KGRE/KHNC KUAD AM & FM KUNC FM Television: Receives commercial and public television originating from both Denver and Cheyenne stations: also cable television. 16. Sales Tax as of December 31. 2000: State - 3% Source: Weld County offices. Individual Libraries 118 COUNTY OF WELD STATE OF COLORADO Insurance In Force (Unaudited) December 31, 2000 Policy Policy Period Details of Annual Name of Company Number Begins Expires Coverage Liability Limits Premium Midwest Employers 2392-SO-CO 01/01/00 12/31/00 Excess Worker's Employer's Liability Casualty Company Compensation $1,000,000/Accident Workers Compensation Statutory Limits with County Retaining First $300,000 each claim $ 21,260 St.Paul Fire and Marine GP09100425 07/01/00 12/31/00 Property Damage, Property: $50,000,000/ Insurance Company Automobile Occupancy/$500 Deductible (Colorado Counties Liabilities All Liability: $250,000/ Casualty & Property General Liability, Person: $600,000/Claim Pool) Public Officials Excess Liability: (Federal and Out-of-State Only) $1,750,000/Person Excess St.Paul Fire and Marine GP09100426 Excess Casualty $250,00$400,000 $600,000/Claim Insurance Company Excess $4 Crime: $150,000/Loss (Colorado Counties $500 Deductible Casualty & Property Property Claim Pool) $191,634 County retaining first $125,000 each claim St.Paul Fire and Marine GP09100425 Boiler & Machinery Insurance Company (Colorado Counties Casualty & Property Pool) 119 COUNTY OF WELD STATE OF COLORADO Salaries of Principal Officials (Unaudited) December 31,2000 ELECTED OFFICIALS: Commissioners $ 56,000 Clerk & Recorder $ 56,000 Treasurer $ 56,000 Assessor $ 56,000 Sheriff $ 64,000 District Attorney $ 100,000 County Coroner $ 56,000 APPOINTED: County Attorney $ 120,051 Director of Planning $ 95,680 Director of Finance and Administration $ 172,166 Director of General Services/ Purchasing/Personnel $ 124,906 Director of Ambulance Services $ 97,159 Director of Social Services $ 101,080 Director of Health Department $ 111,977 Director of Human Services $ 107,705 Comptroller $ 105,135 Public Works Operations Manager $ 68,095 Public Works Director $ 103,551 Surety Bond Coverage for Principal Officials (Unaudited) December 31, 2000 District Attorney $ 5,000 Commissioner $ 25,000 Treasurer $ 250,000 Sheriff $ 20,000 Assessor $ 6,000 Coroner $ 25,000 County Clerk $ 25,000 County Clerk (Titles & Deeds) $ 5,000 Director of Finance and Administration $ 100,000 Note: All bonds are issued by the St. Paul Insurance Company and are on file with the Weld County Clerk and Recorder. 120 COUNTY OF WELD STATE OF COLORADO Private Purpose Revenue Bonds (Unaudited) December 31, 2000 INDUSTRIAL REVENUE BONDS: DEBT REVENUE BONDS TYPE OF ISSUE OUTSTANDING OUTSTANDING ISSUER FACILITY AMOUNT DATE BEGINNING YR. ISSUED RETIRED END OF YR. Monfort Inc. $4,1000,000 1/92 $ 4,100,000 $ 0 $ 0 $ 4,100,000 Waste Service Corp Landfill 860,000 2/91 645,000 0 35,000 6'0,000 Waste Service Corp Landfill 2,500,000 2/91 1,950,000 0 95,000 1,855,000 RVNA Home Care Srv. Inc Office 501,000 7/97 475,438 0 12,202 463,236 Weld Mental Health Office 650,000 6/84 80,000 0 80,000 0 Greeley Center for Therapeutic Independence, Inc. Ctr 1,350,000 8/96 1,230,549 0 41,382 1,185,167 Centennial Area Health Ed Central Office 388,000 5/99 383,335 0 9,814 373,521 GSSLB Assoc. Nursing Nursing Home Home 2,020,000 10/98 2,020,000 0 50,000 1,970,000 TOTAL PRIVATE PURPOSE REVENUE BONDS $10,884,322 $ 0 $ 323,398 510,560,924 121 COUNTY OF WELD STATE OF COLORADO Computation of Overlapping Bonded Debt General Obligation Bonds December 31, 2000 Net General Obligation Percentage Amount Bonded Debt Applicable to Applicable to Jurisdiction Outstanding Government Government Cities & Towns $ 65,401,191 89.83% $ 58,751,703 Schools 373,288,479 50.906 190,002,010 Special Districts 30,557,824 89.62% 27,384,659 Total Overlapping $469,247,494 5276,138,372 122 COMPLIANCE SECTION ANDERSON &WHITNEY, P.C. ANdERSON CERTIFIED PUBLIC ACCOUNTANTS AND BUSINESS ADVISORS 1001 Ninth Avenue ©WIHITNE)% Greeley,Colorado 80631-4046 (970)352-7990 • FAX(970)352-1855 ■ ■ ■ • ■ Website: awhitney.com Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Board of County Commissioners Weld County, Colorado We have audited the financial statements of Weld County as of and for the year ended December 31, 2000, and have issued our report thereon dated May 25, 2001. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether Weld County's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered Weld County's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgment, could adversely affect Weld County's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. Reportable conditions are described in the accompanying schedule of findings and questioned costs. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe the reportable condition described above is a material weakness. We also noted other matters involving the internal control over financial reporting that we have reported to management of Weld County in a separate letter dated May 25, 2001. -123- MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS SEC AND PRIVATE COMPANIES PRACTICE SECTIONS-AICPA DIVISION FOR CPA FIRMS ACCOUNTING FIRMS ASSOCIATED.INC. Board of County Commissioners Weld County, Colorado Page 2 This report is intended for the information and use of management, federal awarding agencies, and pass-through entities, and is not intended to be and should not be used by anyone other than these specified parties. May 25, 2001 • -124- ANDERSON &WHITNEY, P.C. ANdERSON CERTIFIED PUBLIC ACCOUNTANTS AND BUSINESS ADVISORS ANdERSON VV�I r� 1001 Ninth Avenue ©JI""TNEV Greeley,Colorado 806314046 IPc (970)352-7990 • FAX(970)352-1855 ■ ■ ■ ■ ■ Website: awhitney.com Report on Compliance with Requirements Applicable to Each Major Program and Internal Control Over Compliance in Accordance with OMB Circular A-133 Board of County Commissioners Weld County, Colorado Compliance We have audited the compliance of Weld County with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended December 31, 2000. Weld County's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of Weld County's management. Our responsibility is to express an opinion on Weld County's compliance based on our audit. We conducted our audit of compliance in accordance with generally accepted auditing standards; the standard applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Weld County's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Weld County's compliance with those requirements. In our opinion, Weld County complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended December 31, 2000. Internal Control Over Compliance The management of Weld County is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered Weld County's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. -125- MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS SEC AND PRIVATE COMPANIES PRACTICE SECTIONS-AICPA DIVISION FOR CPA FIRMS ACCOUNTING FIRMS ASSOCIATED.INC. Board of County Commissioners Weld County, Colorado Page 2 Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one of more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts, and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. This report is intended for the information and use of management, federal awarding agencies, and pass-through entities, and should not be used by anyone other than these specified parties. May 25, 2001 -126- COUNTY OF WELD STATE OF COLORADO Schedule of Expenditures of Federal Awards For the Fiscal Year Ended December 31, 2000 Federal Granting Agency/Recipient State Agency Federal Grant Program CFDA # Expenditures DEPARTMENT OF AGRICULTURE: Pass Through Payments from the State of Colorado Department of Human Services: Food Stamp Program 10.551 3,683,940 Child and Adult Care Food Program 10.558 171,588 State Administrative Matching Grants 10.561 401,894 for Food Stamp Program Commodity Supplemental Food Program 10.565 1,130,033 Food Distribution (Cash in lieu of commodities) 10.550 144,372 Emergency Food Assistance Program (Admin. Costs) 10.568 14,509 Total Department of Agriculture 5,546,336 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT: Direct Payments: Section 8 Rental Certificate Program 14.857 585,034 Section 8 Rental Voucher Program 14.855 1,146,083 Total Department of Housing and Urban Development 1 ,731,117 DEPARTMENT OF THE JUSTICE: Pass Through Payments from the State Division of Criminal Justice: Juvenile Justice & Delinquency Prevention- 16.540 56,784 Allocation to States Crime Victim Assistance 16.575 11,298 Crime Victim Compensation 16.576 101,619 Local Law Enforcement Block Grant 16.592 28,528 Total Department of Justice 198,229 DEPARTMENT OF LABOR: Pass Through Payments from the Colorado Department of Labor: Employment Service 17.207 406,688 Welfare to Work Grants 17.253 139,704 Disabled Veterans' Outreach Program (DVOP) 17.801 279 127 COUNTY OF WELD STATE OF COLORADO Schedule of Expenditures of Federal Awards For the Fiscal Year Ended December 31, 2000 Federal Granting Agency/Recipient State Agency Federal Grant Program CFDA # Expenditures Pass Through Payments from the State of Colorado Workforce Investment Act Employment & Training Assistance/Dislocated Workers 17.246 115,077 Job Training Partnership Act 17.250 190,080 Workforce Investment Act 17.255 252,377 Total Department of Labor 1,104,205 DEPARTMENT OF TRANSPORTATION: Pass Through from the Colorado Department of Highways: Federal Transit Capital & Operating 20.507 72,200 Assistance Formula Grants Total Department of Transportation 72,200 ENVIRONMENTAL PROTECTION AGENCY Direct Payments: Air Pollution Control Program Support 66.605 35,909 Total Environmental Protection Agency 35,909 DEPARTMENT OF HEALTH AND HUMAN SERVICES: Direct Payments: Head Start 93.600 3,440,288 Pass Through Payments from the State of Colorado Department of Human Services: Special Programs for the Aging - Title III 93.044 234,400 Part B - Grants for Supportive Services & Senior Centers Special Programs for the Aging - Title III 93.045 163,088 Part C - Nutrition Services Special Programs for the Aging - Title III 93.046 3,548 Part D - In Home Services for Frail Older Individuals Special Programs for the Aging - Title VII 93.041 4,283 Chapter 3 - Prevention of Abuse, Neglect & Exploitation of Older Individuals Special Programs for the Aging - Title VII Chapter 2 - Long-term Care Ombudsman Services 93.042 4,375 for Older Individuals Special Programs for the Aging - Title III Part F - Disease Preventive and Health Promotion Serv. 93.043 5,718 Family Preservation and Support Services 93.556 0 Refugee and Entrant Assistance- 93.566 0 State Administered Programs 128 COUNTY OF WELD STATE OF COLORADO r Schedule of Expenditures of Federal Awards For the Fiscal Year Ended December 31, 2000 Federal Granting Agency/Recipient State Agency Federal Grant Program CFDA # Expenditures Temporary Assistance for Needy Families 93.558 1,223,737 Child Support Enforcement 93.563 902,705 Low Income Home Energy Assistance 93.568 914,004 I Independent Living 93.674 48,524 Child Care Mandatory & Matching Funds 93.596 1,735,503 of the Child Care and Development Fund Child Care and Development Block Grant 93.575 765,786 Child Welfare Services - State Grants 93.645 105,041 Title IV-E, Foster Care 93.658 1,290,751 Adoption Assistance 93.659 322,670 Social Services Block Grant 93.667 2,426,433 Medical Assistance Program 93.778 3,057,877 Pass through from State Department of Health Care Policy 93.778 0 and Finance for Single Entry Point Program Pass Through from the Department of Local Affairs: Community Services Block Grant 93.031 216,897 Pass Through Payments from the State Department I of Health: TB Control Programs 93.116 26,089 Family Planning Services 93.217 51,266 I Abstinence Education 93.235 36,580 I Immunization Grants 93.268 178,819 Outpatient Early Intervention Services with 93.918 14,425 respect to HIV Disease Breast and Cervical Cancer Early Detection Programs 93.919 28,995 HIV Prevention Activities 93.940 1,866 Sexually Transmitted Diseases Control Grants 93.977 7,169 Centers for Disease Control & Prevention 93.283 93,055 Preventive Health & Health Services Block Grant 93.991 26,266 Maternal & Child Health Services Block Grant to the States 93.994 294,090 Miscellaneous N/A 6,500 Total Department of Health and Human Services 17,630,748 TOTAL FEDERAL EXPENDITURES $26,318,744 (See Notes to Schedule of Expenditures of Federal Awards) 129 COUNTY OF WELD STATE OF COLORADO Notes to Schedule of Expenditures of Federal Awards For the Fiscal Year Ended December 31, 2000 Note 1 - Basis of Presentation The accompanying schedule of expenditures of federal awards includes the federal grant activity of the County of Weld,Colorado and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of State, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Note 2 - Commodity Supplemental Food Program Nonmonetary assistance is reported in the schedule at the fair market value of the commodities distributed during the year. At December 31, 2000, the County had food commodities totaling $365,197 in inventory, with a corresponding amount reported as deferred revenue to be realized when distributed. 130 WELD COUNTY, COLORADO SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended December 31, 2000 SUMMARY OF AUDITORS' RESULTS > Type of report issued on financial Unqualified statements > Type of report issued on major programs Unqualified > Audit findings disclosed See below > Major programs Food Stamp Program 10.551 Food Stamp Administration 10.561 Colorado Works (TANF) 93.558 Medicaid Title XIX 93.778 Child Support Enforcement 93.563 Job Training Partnership Act 17.250, 17.246 Workforce Investment Act 17.255 Head Start 93.600 > Dollar threshold between Type A and $789,500 Type B programs > Low-risk auditee Yes FINDINGS RELATED TO FINANCIAL STATEMENTS MATERIAL WEAKNESS IN INTERNAL CONTROL An effective system of internal control should have processes and procedures so that any accounting differences or potential discrepancies are promptly identified and resolved. Our audit work in the Weld County Treasurer's Office noted an incomplete reconciliation process between the investment management system and the Treasurer's general ledger system, as well as an inadequate segregation of duties in some areas. As a result, the investment management system cannot be completely reconciled to the Treasurer's general ledger. Numerous unresolved reconciling items and bank deposit differences were noted at year-end. We recommend a complete reconciliation system be designed and performed on a timely basis. Also, certain cash handling functions should be further segregated and the investment management function should be separated from the investment accounting system. FINDINGS AND QUESTIONED COSTS RELATED TO FEDERAL AWARDS > None Reported -131- WELD COUNTY, COLORADO SUMMARY SCHEDULE OF PRIOR YEAR AUDIT FINDINGS Year Ended December 31, 2000 SUMMARY OF PRIOR AUDIT FINDINGS None Reported -132- Hello