HomeMy WebLinkAbout20011417.tiff RESOLUTION
RE: APPROVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARD FOR LIFE SKILLS
AND AUTHORIZE CHAIR TO SIGN -WELD COUNTY YOUTH ALTERNATIVES,
PARTNERS
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Notification of Financial Assistance
Award for Life Skills between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Social Services, and
Weld County Youth Alternatives, Partners, commencing June 1, 2001, and ending
May 31, 2002, with further terms and conditions being as stated in said award, and
WHEREAS, after review, the Board deems it advisable to approve said award, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial
Assistance Award for Life Skills between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Social
Services, and Weld County Youth Alternatives, Partners, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said award.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of May, A.D., 2001.
BOARD OF COUNTY COMMISSIONERS
WELD CO 1TY, COLORADO
ATTEST: gel/
Rbi t (crtHile. Cl7eir
Weld County Clerk to th o
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Glenn Va , -_em
BY: vp.. • _
Deputy Clerk to the Board I <I
Willia H. Jerke
AP D A RM: ikki CCU
vi E. Long
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out ttor y
Robert D. Masden
2001-1417
�pci _ t5,S SS0028
Activii‘ ,
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
1111£
GREELEY,CO 80632
WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Child Support(970)352.6933
COLORADO
MEMORANDUM
TO: M. J. Geile, Chair Date: May 23, 2001
Board of County Commissioners
FR: Judy Griego, Director a
Weld County Departme of S ial Se ices
RE: PY 2001-2002 Notification of Financial Assistance Awards (NOFAA) under Core
Services Funds-Weld County Youth Alternatives d.b.a. Partners
Enclosed for Board approval are the PY 2001-2002 Notifications of Financial Assistance
Awards (NOFAA) for Families, Youth, and Children Commission (FYC) Core Services
Funds, which are for the period of June 1, 2001,through May 31, 2002.
The Families, Youth and Children Commission (FYC) reviewed proposal's under a
Request for Proposal process and are recommending approval of these bids.
Weld County Youth Alternatives d.b.a. Partners
Lifeskills.A maximum of 12,families in short-term intervention with children ages 8-18,
monthly average capacity is eight, average of ten hours per week for 24 weeks. Rate is
$16.50/hour.
If you have any questions, please telephone me at extension 6510.
of
2001-1417
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission(Core) Funds
Type of Action Contract Award No
X Initial Award FY01-CORE-0004
Revision (RFP-FYC-01005)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2001 and Weld County Youth Alternatives,Partners
Ending 05/31/2002 Lifeskills
1212 8 Street
Greeley, CO 80631
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Award is based upon your Request for Proposal (RFP).
Short-term intervention with youth and families, The RFP specifies the scope of services and conditions
helping them to negotiate a crisis or transitional of award. Except where it is in conflict with this
period of time through provision of a"respite"or NOFAA in which case the NOFAA governs, the RFP
"release valve" while also helping them to upon which this award is based is an integral part of the
develop life skills to avert crisis in the future. action.
Maximum family units to be served is 12, children
aged 8-18,monthly average capacity is 8, average Special conditions
hours per week in program 10, average stay in
program 24 weeks. 1) Reimbursement for the Unit of Services will be based
on an hourly rate per child or per family.
Cost Per Unit of Service 2) The hourly rate will be paid for only direct face to face
contact with the child and/or family, as evidenced by
Hourly Rate Per $ 16.50 client-signed verification form, and as specified in the
Unit of Service Based on Approved Plan unit of cost computation.
3) Unit of service costs cannot exceed the hourly and
Enclosures: yearly cost per child and/or family.
X Signed RFP: Exhibit A 4) Payment will only be remitted on cases open with, and
_Supplemental Narrative to RFP: Exhibit B referrals made by the Weld County Department of
Recommendation(s) Social Services.
Conditions of Approval 5) Requests for payment must be an original submitted to
the Weld County Department of Social Services by the
end of the 25'h calendar day following the end of the
month of service. The provider must submit requests
for payment on forms approved by Weld County
Department of Social Services.
Approvals: Program Official:
BY 27 /.t.Gi By Q A Q.(�O
M. J. eile, Chair Jud} . Gri o, Dire r (�
Board of Weld County Commissioners Wel ounry Department of Social Services
Date: O5/3o/acxil Date: 6/23/0i
Signed RFP: Exhibit A
Weld County Youth Alternatives, Partners
RFP: 01005-Lifeskills
WEI.I) ( OL NTY
partners
'I HST ORIN(1 YOUTH
March 21, 2001
Pat Persichino
Director of General Services
915 10`" Street
P.O. Box 758
Greeley, CO 80632
Bid Number: RFP-FYC-01005 through 01011
Dear Proposal Review Committee:
I have enclosed one original and 5 copies of Partners' Family Preservation Program Life Skills
proposal. The Partners' Mentor-Advocate program has continued to be successful over the past
year, although we have had less referrals. We look forward to continuing to work with the Social
Services case workers to provide needed advocate services to participating youth and their
families.
We will continue to use the step down process as far as our hours and also continue our total
hourly rate of$16.50. We also will continue to recruit mentor-advocates who can be screened
and trained in preparation to being matched when a referral is made.
Please let me know if there is any additional information that you may need to evaluate this
application.
Thank you again for your past support of Partners' Mentor-Advocate program.
Sincerely,
Michael Muskin
Executive Director
Volunteers Helping Youth Help Themselves
1217 Sill St. Greeley, CO 80631 (970) 351-0700 Lax (9770) 351-0562 partners((a wcl(lpartners.or_, w ww.wol(lpartnL. s.or_'
INVITATION TO BID
RFP-FYC 01005
DATE:February 28, 2001 BID NO: RFP-FYC-01005
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-01005) for:Family Preservation Program--Life Skills Program Family
Issue's Cash Fund or Family Preservation Program
Funds
Deadline: March 23, 2001, Friday, 10:00 a.m.
The Families, Youth and Children Commission, an advisory commission to the Weld County Department of
Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of
Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-
101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement
(C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to
run from June 1,2001, through May 31, 2002, at specific rates for different types of service, the county will
authorize approved vendors and rates for services only. The Life Skills Program must provide services that
focus on teaching life skills which are designed to improve household management competency, parental
competency, family conflict management and effectively accessing community resources. This program
announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
Delivery Date G6
(After receipt of order) BID MUST BE SIGNED IN INK
Michael Muskin
TYPED OR PRINTED SIGNATURE
Weld County Youth Alternatives -1/ //j 714 Z
VENDOR dba/ Weld County Partners �/ c d `
�
(Name) Handwritten Signature By Authorized
Officer or Agent of Vender
ADDRESS 1212 8th Street TITLE Executive Director
Greeley, CO 80631 DATE 3/21 /01
PHONE# 970-351 -0700
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1 of 32
RFP-FYC-01005 Attached A
LIFE SKILLS PROGRAM BID PROPOSAL AND
REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING
FAMILY PRESERVATION PROGRAM
2001/2002 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2001-2002
BID #RFP-FYC-01005
NAME OF AGENCY: Weld County Youth Alternatives dba/Weld County Partners
_ADDRESS: 1212 8th Street Greeley. CO 80631
PHONE: ( 920) 351 0300
CONTACT PERSON: Michael Musk in TITLE: Executive Director
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must
provide services that focus on teaching life skills designed to facilitate implementation of the case nlan by imnrovine
household management competency parental competency family conflict management and effectively accessing
community resources.
12-Month approximate Project Dates: _ 12-month contract with actual time lines of:
Start June 1. 2001 Start Jim 1 2001
End May 31.2002 End May 31 , 2 0 02
TITLE OF PROJECT: Mentor-Advocate Project (MAP)
AMOUNT REQUESTED: 1 6. 50 per hour
Michael Muskin 3/21 /01
Name and Signature of Person Preparing Document Date
Michael Muskin 3/21 /01
Name and Signature Chief Administrative Officer Applicant Agency Date
MANDATORY PROPOSAL REOUIREMENTS
For both new bids and renewal bids,please initial to indicate that the following required sections are included in this
Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund
Year 2000-2001 to Program Fund year 2001-2002.
Jndicate No Change from FY 2000-2001 to 2001-2002
Project Description �G aQ
Target/Eligibility Populations
N./ Types of services Provided n o
t-/ Measurable Outcomes 4O
U Service Objectives 4 0
✓ Workload Standards I'o
✓ Staff Qualifications ay c 5
J Unit of Service Rate Computation A
I Program Capacity per Month 4 eD
Certificate of Insurance
Page 26 of 32
RFP-FYC-01005 Attached A
Date of Meeting(s)with Social Services Division Supervisor:
Comments by SSD Supervisor:
Name and Signature of SSD Supervisor Date
Page 27 of 32
Program Category: Life Skills Program Bid Category - RFP-FYC 01005
Project Title: Mentor-Advocate Project (MAP)
Vendor: Weld County Youth Alternatives dba/Weld County Partners
I. PROJECT DESCRIPTION
The Mentor-Advocate Project(MAP) is a community-based alternative for children
or youth at imminent risk of out-of-home placement, which will:
a] Provide short-term, intensive intervention with youth and parents,
based on a relational advocate model, which combines the effects of mentoring with the
intent of crisis management, advocacy, tracking and negotiation;
b] Provide a paid mentor-advocate to work one-on-one with a child or
youth;
c] Conduct intake within 72 hours of referral, based on the availability of
the youth and family, and provide match within 5 days of referral, OR notify
program area supervisor of inability to match if mentor-advocate is not
available at the time a referral is received;
d] Provide direct, face-to-face skill building work and social, recreational
and educational outlets for youth, with respite time for parents/guardians, 10
hours/week;
e] Provide direct problem-solving and communication development by
mentor-advocate with youth and parent or guardian, as part of 10 hours per
week;
f] Encourage change in youth focus and improvement in parent/child
communication and problem/solving skills;
g] Provide crisis Counseling and/or Family Mediation by staff as needed;
h] Provide assistance as needed with implementation of case treatment
plans;
i] Provide services for a 6 month period with a step down process over
the final 3 months.
The mentor-advocate relationship differs from a regular mentoring relationship
as provided by Partners in both intent and effect. The intent of MAP is to initiate
relatively short-term intervention with youth and families, helping them negotiate a crisis or
transitional period of time through provision of a "respite"or "release valve," while also
helping them develop lifeskills to avert crisis in the future. This intervention will be
completed through a step down process which will include 10 hours a week for
the first three to four months and then transitioning to 5 hours a week. This
project utilizes the encouragement, concern and caring associated with
mentoring, in conjunction with advocacy's focus on meeting immediate needs
and providing regular, short-term skills practice.
Partners will:
1] recruit and screen the mentor-advocates;
2] train the mentor-advocates in lifeskills development, and youth
development curriculum such as "Character Counts," along with training in
mentoring, advocacy, communication skills and problem solving facilitation.
3] provide staff assistance as necessary, in Counseling or Family
Mediation.
4] provide regular group activities and Lifeskills Workshops for youth
1
and mentor.
II. TARGET/ELIGIBILITY POPULATIONS
The Mentor-Advocate Project (MAP) is designed to meet the needs of individual
youth between the ages of 8 and 17 who are beyond the control of their
parents or otherwise in a conflictual state with parents/guardians or are in need
of transitional services pending and during family reunification.
MAP will address the "criteria for out-of-home placement"primarily by:
Criteria #1 - Responding in those cases when the child/youth is:
1] beyond the control of parents; 2] adjudicated delinquent; 3]
child/youth returning home from out-of-home placement or moving to a less
restrictive LOC.
Criteria #2 - Responding primarily when:
1] it is necessary to assist the parent/relative/caretaker and/or
child/youth in accessing and utilizing identified services to address the
presenting conditions.
Criteria #3 - Responding when:
1] placement out-of-home or in FPP is the best choice of available
options/alternatives while continuing reasonable efforts to resolve the
problems that led to imminent risk.
MAP meets the definitions pertaining to the Family Preservation Program by:
1] directing its work toward families and family strengths, providing both
respite/reprieve and skill building for youth and parents/guardians; 2]
protecting children/youth and preventing placement through those same
strategies, providing "away time" and active problem-solving "together" time;
3] being time limited, with an initial contract of 6 months of service, depending
on the case circumstances and need; 4] using a "family friendly" model which
encourages receptivity of services; 5] intervening at critical points, when out of
home placement is imminent due to crisis, or when transitional support is
needed by families pending reunification.
MAP client capacity includes the following:
A. Total number of clients to be served: 24
B. Total individual clients and children's ages: 24 (based on 12 parents/12
youth)
Children/Youth ages: 8 - 17
C. Total family units: 12
D. Total of individuals who will receive bicultural/bilingual services: 50%
E. Total of individuals who will receive services in South Weld County:
2
F. Monthly maximum program capacity: 8 families
H. Monthly average capacity: 6
I. Average stay in the program (weeks): 24
J. Average hours week in the program: 10
2
III. TYPE OF SERVICES TO BE PROVIDED
Youth and parents/guardians will be provided support during critical junctures, with the
understanding that the relationship is key but only for the period of service provision, unless it is
agreed to extend the youth's length of stay in the project. All youth in MAP are eligible for
subsequent referral to Partners for the regular services of the agency's mentoring program.
A. Teaching/modeling/demonstrating/coaching - interactive process with client
1: Mentor-advocate role. Combining the relational aspect of mentoring
with advocacy, the mentor-advocate will be able to establish the trust of a
friendship-based relationship with a child/youth, while at the same time
purposefully working with that child/youth and the parent/guardian to teach new
skills for communication and problem-solving.
Mentor: As with Partners' other programming, MAP places the greatest
emphasis on the child/youth. The mentoring concept recognizes that: 1)
young people respond the most positively and effectively to significant caring
adults who help them develop an internal locus of control; 2) youths'
responses to external behavioral pressures without a caring relationship with
an adult in place are most likely to be in favor of negative and risk-taking
behaviors or against authority. First developing the relationship with the child
or youth will make he or she more susceptible to the skill building process with
the mentor-advocate. A similar response will hold true for the
parent/guardian, though the relationship between the mentor-advocate and
parent/guardian will be less intense.
Advocate: The advocate role is much more focused on making change
happen quickly and meeting immediate need. It is in this role that the mentor-
advocate will be able to gain family confidence and participation in identifying
problems. The goal will be to teach children/youth and their
parents/guardians the skills necessary to repeatedly walk through the problem-
solving and decision-making processes, and to gain awareness of the effects
of various communication styles and learn new ones. The parent/guardian will
be supported in learning to maintain the adult role, and the child/youth will be
supported in getting his or her needs met. The mentor-advocate may also
identify additional family needs and/or be of assistance in facilitating
compliance with the case treatment plan.
2: Skill building. During 1-2 sessions per week, and more frequently if
needed, the mentor-advocate will meet with the child/youth and
parent/guardian together, in their home if distractions are minimal, at the
Partners house if not, to identify problems and teach the skills to problem-solve
step-by-step, to practice new communication techniques and to learn to
engage in dispute without emotional eruption. Skills to be addressed will also
be based on goals pertaining to the "Family Service Plan".
3: Counseling/family mediation. If crisis points emerge for which the
mentor-advocate feels his or her skills are inadequate, professional staff with
Partners will assist in resolution of issues. In such cases, either staff or the
mentor-advocate will confer with the DDS caseworker regarding the next best
course of action. Reports on outcomes of such sessions will be made to the
caseworker.
B. Training in household management
1: This service is not provided by MAP.
3
C. Teaching child rearing and discipline
1: Communication and problem-solving skill building. As stated in A.Z, the
mentor-advocate will meet with the child/youth and parent/guardian together to
identify problems and household conflicts. The parenting skills addressed
through this service will include those needed to implement problem-solving
and communication techniques, to avoid escalation of anger and to produce
working agreements between parent/guardian and child/youth (e.g., household
rules, consequences for negative behavior). Again, these skills will be based
on goals pertaining to the "Family Service Plan".
D. Teaching development of community linkages/advocacy and use of services
1: Advocacy. While the mentor-advocate's role is primarily to focus on
assisting youth and families in building communication and problem-solving
skills, families will be assisted in meeting needs by accessing community
resources (e.g., food, clothing, furniture, health care), especially where lack of
such resources is a contributing factor in family conflict.
2: Skill modeling. Specific development of parent/guardian skills to
access and use community resources is not a primary focus of MAP. To the
extent that advocacy involves assisting with gaining access to resources,
these specific skills will be modeled and demonstrated for the parent/guardian.
E. Demonstrating nurturing/esteem role-modeling
1: Mentorinq. The practice of mentoring includes providing support and
encouragement through challenges and difficulties, as well as communicating
positive feedback as those being mentored utilize new skills. In the case of
mentoring of youth, the process contributes to the development of their self-
confidence and sense of self-worth. As the parent/guardian watches the
mentor-advocate relationship develop with the child or youth, this process and
its effects will be role-modeled for them.
2: Communication skill modeling. As the mentor-advocate meets with the
parent/guardian and child/youth in weekly sessions, the mentor-advocate's
interaction with both also will include role-modeling for the parent/guardian the
communication of caring, pride, concern, love, etc. Parents/guardians will be
taught the process of communicating positive feedback to youth as a technique
for demonstrating caring and concern, as well as for developing increased self-
esteem in the youth. These skills will be in conjunction with the goals based on
the "Family Service Plan".
F. Number to be served by above service types
1: Interactive process. At the maximum capacity of the project, 12
parents/guardians and 12 youth will be served through the interactive process
described in A. above.
2: Advocacy for access to resources. All family members will learn the
process as resources are located to meet family needs. The maximum
capacity is as above.
3: Parenting skills. The communication, problem-solving and esteem
building skills that will be worked on with both parents/guardians and youth will
contribute to parenting skills for the maximum capacity of 12
parents/guardians.
4
G. Measures/Duplication. See Section IV for quantiative measures for
service outcomes. No other community entitiy or program within Partners is
providing the mentor-advocate service model for FPP eligible families.
IV. MEASURABLE OUTCOMES
Youth and parents/guardians will be provided support during critical junctures,
and through this support, skill building, and advocacy the youth and their
families will have additional tools to be able to better deal with the conflict
related to this referral. Senior Partners will also work with the client's case
worker to develop specific attainable goals based on the existing "Family
Service Plan". All youth in FPP would be eligible for subsequent referral to
Partners for the regular services of the mentoring program.
FPP evaluation will be conducted in two phases, process evaluation and outcome
evaluation. Process evaluation will mark the progress of the project in terms of
numbers associated with project-specific processes. For MAP this will include
tracking of the:
1) # of available screened and trained mentor-advocates
1) # of referrals and # of accepted clients;
2) total # of hours of service provided per client per week;
3) types of services provided per week per client by hours of
service;
4) average weekly and monthly project caseload;
5) stipends paid to mentor-advocates.
The Four outcomes on which MAP focuses are: 1) Prevention of imminent
placement of children/youth, in those cases where the family can be effected
by mentoring for youth, and building of communication and problem-solving
skills; 2) reunification of children who are in out-of-home placement to
residence with their parents/guardians, in those cases as described in #1; 3)
completion of goals in conjunction with the "Family Service Plan"; 4) Youth will
demonstrate a positive change in one or more of six "Mentoring Service
Effectiveness Inventory" (MSEI) scales at the end of the six months.
The outcome objectives to be measured to assess the effectiveness of the
program in achieving these outcomes are:
Outcome Objective #1: Youth will demonstrate an increase in skills and
perceptions associated with problem-solving, decision-making and effective
communication, as well as a positive change in one or more of the MSEI
scales.
Outcome Objective #2: Parents/guardians will demonstrate an increase in
skills and perceptions associated with problem-solving, decision-making,
effective communication and nurturing/esteem-building for their youth.
Outcome Objective #3: Families will be successful in remaining unified at
the time of termination of services, either because the child/youth is no longer
at imminent risk of placement or because the child/youth is reunified and is not
at imminent risk of placement.
5
Outcome evaluation marks progress in terms of behavioral and attitudinal change
in a program's participants. For MAP this will require three dimensions of
evaluation of the project's effectiveness:
Finding #1: The % of youth participants who demonstrate increased
knowledge and perceptions of positive problem-solving, decision making and
communication processes.
Finding #2: The % of parents/guardians who demonstrate increased
knowledge and perceptions of positive problem-solving, decision making,
communication processes, and nurturing/esteem-building for their youth.
Measurement for the first two findings, supporting Objective #1, will use
the Social Services survey for parents as well as the MSEI for youth. We also
will document the completion of specific goals related to the "Family Service
Plan".
Finding #3: The % of youth participants who demonstrate a positive
change in one or more of the MSEI scales. Youth Participants will be given the
pre and post MSEI to indicate positive changes in one or more of the following
scales: self confidence/self esteem, future orientation, school bonding,
individual/peer violence attitudes, individual delinquency, and ATOD use. This
survey has been shown to be empirically reliable in conjunction with Partners
year long mentorship program but has not been tested with a shorter duration.
Finding #4: The % of all families in which the child/youth is successfully
remaining in the home, either after being at imminent risk of placement, or after
having been reunified with his/her family, as measured by mentor-advocates
and confirmed by DSS caseworkers.
Finding #5: The % of all goals developed based on the "Family Service
Plan" that are successfully completed.
The measurement for the finding number three and four, supporting
Objective #2, will be achieved by simple documentation in case notes by the
MAP counselor and the DSS caseworker.
Specific measureable outcomes:
A. Improvement of household management competency - Not
provided by this project.
B. Improvement of parental competency - Addressed in Outcome
Objective #2 and Finding #2, to be measured evaluation instruments as
described above.
C. Parents working independently with other community sources -
While the mentor-advocate's role is primarily to focus on assisting youth and
families in building communication and problem-solving skills, families will be
assisted in meeting needs by accessing community resources (e.g., food,
clothing, furniture, health care), especially where lack of such resources is a
contributing factor in family conflict. Though specific development of
parent/guardian skills to access and use community resources is not a primary
focus of MAP, evaluation of work in this regard with be measured through
review of mentor-advocate log notes and the program's case files.
D. Families remaining in tact six months after termination of services -
Evaluation of successes in this regard will require review of DSS case files.
E. Families/participants with improved competencies - Addressed in
Outcome Objective #2 and Finding #2, to be measured by pre-and-post
6
evaluation instruments as described above and attached. Improved
competencies will also be evaluated by the ability of the family to remain in
tact, as in D above.
F. Senior Partners and Families successfully completing the goals
that were developed based on the "Family Service Plan".
G. Participating youth will show improvement in one or more of the
Mentoring Services Effectiveness Index scales - Addressed in Objective #1
and Finding #3, to be measured by pre-and post MSEI survey.
V. SERVICE OBJECTIVES
A. Improve Household Management Competencies
1: Not addressed by this project.
B. Improve Parental Competency
1: Mentor-advocates. Partners will maintain a pool of screened and
trained mentor-advocates to serve an average caseload of 6 families. These
individuals will be recruited, screened, trained and placed as stipended
volunteers with the program, and will be allowed to work with a maximum of
two families simultaneously. The screening process will include the
application, Central Registry check, Motor Vehicle records, CCIC-NCIC screen,
4 references, and an intensive interview. The assignment of a client to an
mentor-advocate will be on the basis of availability, with secondary emphasis
on compatibility, strengths and needs. Elements from materials developed for
parent education and for youth development training will be included in the
mentor-advocate training, including Partners' standard mentor training,
Partners in Parenting - (CSU Cooperative Extension curriculum), Cara y
Corazon - (Corporate Fund for Children, Austin, TX), Character Counts -
(Josephson Institute of Ethics, So.Dak. State Univ.), PARTNERS'
Communication Workshop, Real Justice/Teaching Peace, Partners' Problem
Solving Workshop, and facilitation skills (UNC Office of Dispute Resolution)
2: Direct service. Partners will provide an average of 10 hours of direct
service per week to each client family, to include 8-9 hours of one-to-one
contact between the mentor/advocate and child/youth, and 1-2 hours of skill
building contact between the mentor/advocate and both the child/youth and the
parent/guardian together. During the one-on-one time the two will discuss
concerns of the youth, role play problem solving and communication strategies
including discussion of coping skills, and participate in recreational activities,
on their own or as provided by Partners.
For 1 to 2 hours per week, the mentor-advocate will meet at pre-
scheduled times with the child/youth and his or her parent/guardian. During
these sessions, the mentor-advocate will facilitate discussion of the status of
the child/youth - parent/guardian relationship, including such things as
conflictual incidents in the preceding week, encouraging, for example,
description of the chain of events and participants' behavior, identification of
different possible actions and outcomes, and role playing of the scenario with
different behavior, communication styles, etc.
MAP participants will have available to them all of the regular
recreational, education, community service and mentor support services which
7
are provided for Partnerships in the core programs. These supports include
the assigning of a Partners Counselor to the MAP case, access to community
recreational discounts, Partners group activities and regularly scheduled
Lifeskills Workshops and SP resource training.
Staff support will include weekly contact by the Counselor with the
mentor-advocate, and an expected average of 2 hours per month assisting the
mentor-advocate with direct client services (e.g., counseling, family mediation).
3: Respite effect. The time that the mentor-advocate spends with the
youth in 8-9 hours/week of one-to-one activity not only will provide the youth
with new experiences, a change in focus, positive and successful behaviors
and the "significant adult" relationship, but also will provide time apart for the
child/youth and parent/guardian which will provid the opportunity for family
members to "step back" and re-evaluate any problematic situations which must
be negotiated.
C. Improve ability to access resources
1: Advocacy. As described in Ill. D, while the mentor-advocate's role is
primarily to focus on assisting youth and families in building communication
and problem-solving skills, families will be assisted in meeting needs by
accessing community resources (e.g., food, clothing, furniture, health care),
especially where lack of such resources is a contributing factor in family
conflict. To the extent that advocacy involves assisting with gaining access to
resources, these specific skills will be modeled and demonstrated for the
parent/guardian.
VI. WORKLOAD STANDARDS
Workload standards for MAP include the following:
A. The number of hours of service per week will be: an average of 10
with a step down process in the final two to three months of an average of 5 .
B. The number of individuals providing the services will be:
1 mentor-advocate
1 staff Counselor
C. The maximum caseload per worker will be:
2 for mentor-advocate
8 for staff Counselor
D. The modalities of treatment will be: Mentorinq
Advocacy
Skill building
Counseling
Family Mediation
E. The total hours per week will be: Average of 10 per family
Avg. of 60 for full caseload
F. Total number of individuals providing services: 4 - 6 mentors at a
8
time, 1 staff
G. The maximum caseload per supervisor: 8
H. Insurance: Commercial general liability - Carolina Casualty
Insurance Company and Union Insurance Company
do Hahn & Associates, Inc.
P.O. Box 262209
10601 S. Baneberry ST.
Highlands Ranch, CO 80163
(certificate attached)
Mentor-advocates are asked to commit to a minimum of 10 hours/week with
each youth they are matched with (can carry two cases at a time).
VII. STAFF QUALIFICATIONS
The project will administered by the Executive Director Michael Muskin, M.A. of
the applicant agency, which previously provided services for the PAC for
nearly 15 years. Mr. Muskin has been with the Partners program for Two
years and has previously worked closely with Social Services through his
position with the District Attorney's Juvenile Diversion program and as Director
of the Greeley Transitional House.
The project will be supervised by Nomie Ketterling, MA, Lead Counselor, with
17 years experience in mentor screening, training and support. She is a
trained Agency Counselor and Mediator.
Clerical and admin. support will be provided by Dave Helmer, Office Manager,
with 12 years financial and office management experience with the agency.
It is the goal of the agency to maintain a pool of mentor-advocates, who will be
supervised by the Lead Counselor. These individuals will have a minimum of a
BA in a human service-related field and will have completed the screening and
training processes described earlier.
VIII. UNIT OF SERVICE RATE COMPUTATION
See next page, "Computation of Service Rate", Attached A.
IX. PROGRAM CAPACITY BY MONTH
The MAP program can support a monthly case load of 6 cases, dependent on
the availabilty of mentors to work in the project. The case load has fluctuated
between 2 and 6 on a monthly basis over the past year based on the number
of referrals.
9
RFP-FYC-01005 Attached A
VIII. COMPUTATION OF DIRECT SERVICE RATE
This form is to be used to provide detailed explanation of the hourly rate your
organization will charge the Core Services Program for the services offered in
this Request for Proposal. This rate may only be used to bill the Weld County
Department of Social Services for direct, face-to-face services provided to
clients referred for these services by the Department. Requests for payment based
on units of service such as telephone calls, no shows, travel time, mileage
reimbursement, preparation, documentation, and other costs not involving direct
face-to-face services will not be honored. Likewise, billings must be for hours
of direct service to the client, regardless of the number of staff involved in
providing those services. Therefore, it is imperative that this rate be
sufficient to cover all costs associated with this client, regardless of the
number of staff involved in providing these services.
(Explanations for these Lines are Provided on the Following Page)
( 10 hrs x 1 8wk .t, 5hr x 8wk )
Total Hours of Direct Service per Client 220 Hours [A]
Total Clients to be Served 12 Clients [B]
Total Hours of Direct Service for Year 264O Hours [C]
(Line [A] Multiplied by Line [B]
Cost per Hour of Direct Services $ 10.00 Per Hour [D]
Total Direct Service Costs $ 2640O [5]
(Line [C] Multiplied by Line [D] )
Administration Costs Allocable to Program $ 10, 797 [F]
Overhead Costs Allocable to Program $ 9504. [0]
Total Cost, Direct and Allocated, of Program$ 46, 701 [H]
Line [E] Plus Line [F] Plus Line [0] )
Anticipated Profits Contributed by this Program $ -0- [I]
Total Costs and Profits to be Covered
by this Program(Line [H] Plus Line [I] ) $ 46, 701 [J]
Total Hours of Direct Service for Year 2640 [x]
(Must Equal Line [C] )
Rate per Hour of Direct, Face-to-Face Service
to be Charged to Weld County Department of
Social Services $ 16. 50 [L]
Page 31 of 32
RFP-FYC-01005 Attached A
Day Treatment Programs Only:
Direct Service House Per Client Per Month [M]
Monthly Direct Service Rate $ [N]
[A] This is an estimate of the total hours of direct, face-to-face service each
client will receive from the time he or she enters the program until completing
the program.
[B] This is an estimate of the number of clients who will be served during the period
from June 1, 2001, through May 31, 2002.
[D] This represents the average hourly salary and benefits that your organization
pays its direct service providers plus any costs which are directly attributable
to the face-to-face session with the client.
[F] This represents the salary and benefits of direct service, supervisory, and
clerical personnel which are not incurred in providing direct, face-to-face
service to the client, but can be allocated to this program for time spent on the
program for activities such as travel, phone conversations, "no-shows, "
discussions with involved parties, meeting preparation, and report completion.
[G] This represents the Agency Overhead costs, such as Rent, Utilities, Supplies,
Postage, Travel Reimbursement, Telephone Charges, Equipment, and Data Processing
which are not incurred in providing direct, face-to-face service to the client,
but can be allocated to this program for time spent on the program for activities
such as travel, phone conversations, "no-shows, " discussions with involved
parties, meeting preparation, and report completion.
[H] This represents the Grand Total Costs directly attributable or allocable to this
program. It should be a reasonable assumption that if you decided to discontinue
this program, your agency would realize a reduction in costs approximately equal
to this amount.
[I] This represents the total amount of profit your firm expects to realize as a
result of operating this program. Any difference between Lines [H] and [J] must
be substantiated by an amount indicated on this line.
[L] This is the actual direct, face-to-face hourly service rate at which you will be
requesting payment for the services provided under the conditions of this Request
for Proposal.
[M] To be completed by prospective providers of the Day Treatment Program only, this
line represents the estimated number of hours per month your organization will
provide direct, face-to-face services per client.
[N] To be completed by prospective providers of the Day Treatment Program services
only, this line represents the actual direct, face-to-face monthly service rate
at which you will be requesting payment for the services provided under the
conditions of this Request for Proposal. Calculated by multiplying Line [L] by
Line [M] .
Page 32 of 32
_no/G'El .<rJP_ a3:.5 72 3cde2i:r -AI-', at SL .A`=S G,
ACORDTR CERTIFICATE OF LIABILITY INSURANCE 8ATE 03/0912 0YI
PRODUCER -303 346.88AR THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
HAHN&ASSOCIATES,INC. UNLY AND CONFERS NO RIGHTS LWOW THE CERTIFICATE
PO BOX 262209 HOLDER.
RTHE COVECERAGE AFFOTIFICATE RDED NOT THE POLICIES BED OR
LLOW.
I 10801 S. 9ANEBERRY ST
HIGHLANDS RANCH,CO 80163-2209 INSURERS AFFORDING COVERAGE
IMSURED I INSURER A CAROLINA CASUALTY INSURANCE COMPANY
WELD COUNTY YOUTH ALTERNATIVES, INCINSURER B. uNtON
D8A WELD COUNTY PARTNERS INSURANCE_ COMPANY
1212 8TH STREET INSURE,e.
INSURER 7
GREELEY, CO 80031
INSURER E:
COVERAGES •
I THE POLICIES OP INSURANCE LISTED BELOW HAVF RFFN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED ON
I
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _
_ �GY¢ P�Try ry���;y p���RpTq .,._ .. ._..._._ _ ".__.
I ITR •...- TYPE OF INSURANCE... ..._. POLICY NUMBER . ..... ... DATE INfTAFfDOIri� pEAT6fNNVDU/YYIN IJMR3 I
NYK
IHskim.LIABILITY EACH OCCURRENCE S 1,000,000
•
A r X I COMMERCIAL GENERALLIASIUTY I NP0763964 01/26/2001 01/28/2002 I FIRE DAMAGE(Any Aneaml S 50,000
CLAMS MACE X OCCUR' AEDERP(Any one person( S 5.000
1 PERSONALS ACV INJURY S 1,000;000
3ENEAAL AGGREGATE 5 1,000,000
I.
GfiN L AGGREGATE um IT APPLIES PER: ' PRODUCTS �DMPgP AGG 5 1,000,000
• X. POLICY i LOG I I I
AUTOMOBILELIABILRY I(AMnlneu •
ASINULC LPdP s 1,000,000
A .._ ANY AUTO NP0763964 ! 01/26/2001 01/26/2002 (EAIceaou
i ALL OWNED AUTOS ECOILY INJURY I $ NOT QUOTED
(*Pr corn+)
6CHEDULEO ALTOS
I.X lIREC.AJTCS BODILY INJURY • L NOT QUOTED
XI NON-OWNED ALTOS I I (Par acnani) .._._ ___..__._....
'._...II--..._......... _..___ FRCPERTY DAMAGE S NOT QUOTED
,(Peraec'aone)
GARAGE LIABILIf _AUTO ONLY.EAACCIDENT a NOT QUOTED
i ANY AUTO QTNER THAN .EA ACC S NOT QUOTED
,s',11-0 ONLY; AGG ,s NOT QUOTED
'EXOESS LIABILITY.. nauoccarrercO ' e 3,000_000
B X OCCUR CLAIMS MADE 1678138 01/26/2001 01/2612002 i AGGREGATE _ a 3.000,000
s NOT QUOTED •
DEDUCTIBLE I s NOT QUOTED '
X ',I RETENTION S 10,000 3-Not QUOTED
WMIRFRR r.OMPPM%ATRYN AND I BTATU- CTN.
EMPLOYERS'LIABILITY
L.E.L.EACH ACCIDENT s NOT QUOTED
E.L DISEASE-EAEMPLDTEEI E NOT QUOTED
I E1.'style POLICY LIMIT I I NOT QI-IOTr i
A PROFESSIONAL LIABILITY NP0763964 01/26/2001 01/28/2002 - INC SEXUAL MISCONDUCT51,000,000
EMPLOYEE DISHONESTY j NP07534A4 01/25/2001 01/28/2002 LIMIT 550,000
DESCRIPTION OF OPERATIONSILOCATIONSNEMCLESISXC W SICNB ADDED BY ENOORSEMENTAPECIAL PROVISIONS
MENTORING PROGRAM FOR AT RISK YOUTHS
CERTIFICATE HOLDER , I AODRIOW&INSURED:INSURER LETTER. CANCELLATION
WIUULU ART Ur Imo MANE OESCRWED POLN.GB DE carfouLupp earORB THE R%MRAHON
On THEREOF,TIE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
STATE OF COLORADO-DIVISION OF CRIMINAL
JUSTICE NOTICE TO THE CERTIFICATE HOLDER NAMED TO ME LEFT,BUT PAIWRE TO DO SO SHALL
ATTN: MINDY MIKLOS IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND ON THE INSURER.ITS ACEMTS OR
700 KIPLING,#1000 R PUTATIVE
AUTHOR REPRE
DENVER,CO 80213 B
ACORD 254(7797) m ACORD CORPORATION 1988
1
DATE=: Tlf3tli.OW'z{•eRonu�R THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY
Pinnacol Assurance AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
720 S. Colorado Blvd CERTIFICATE DOES NOT AMEND.EXTEND OR ALTER THE COVERAGE
Suite 100.North Tower AFFORDED BY THE POLICIES BELOW.
DENVER CO 80246-1938 COMPANIES AFFORDING COVERAGE
COMPANY
A Pinnacol Assurance
UNSURE➢ COWAN',
WELD COUNTY YOUTH ALTERNATIVES INC DBA B
WELD COUNTY PARTNERS COMPANY
910 16TH ST#426 C
DENVER CO 80202 jcOMPnNY
D
COVERAGES '? is —
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD LNDICA 1 ED,
NOTWITHSTANDING ANY REQUIREMENT.TERM AND CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE
ISSUED OR MAY PERTAIN.THE LNSLRANCE AFFORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE 1GHMS,EXCLUSIONS.AND CONDCTIONS
OF SUCH POLICIES. LIMITS SHOWN MAY',LAVE BEEN REDUCED BY PAID CLAIMS.
C TYPE OE L\'SLRACICE POLICY NURSER POLICY EPPRCTP.t POLICY EXPIRATION LIMITS
GENERAL LIABILITY :£\"RR.LL AGGREGATE
'RODIC'S-COMP OP AGO
:7i.L\I£RC..:.'DE\"EE LLVIILI':Y PERSONAL AD'.INILTY
'':� �..MLM15 ALllJE L OCCUR I
OVNERS&CONTRACTOR"S FRET E>CH OCCURRENCE
'ARE DAALAGE iAm'as file'
MIND ENP•.ia.' Vc� J
LL.TOMOBILE LLABD.ITY
_ .AN\Y AUTO COMBINED SINGLE LOOT rer`III ALL OW0.-ED ALTOS I.i EODR:"LNR'RY
USCHEDULED ACI"OS - =solo
HIRER ALTOS I BODILY LFILRY
_� NON-OWNED ALTOS W=PM)
! PROPERTY DAMAGE
`GARAGE LIABILITY >LTO ONLY-EA ACCIDENT
I I OTHER THAN AUSD O.NLt
A.\T AL-1'D
1—:
EACfI ACME\T
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EXCESS LIABILITY EACH OCCURRENCE
U BREL:A FORM AGGREGATE I
OTHER THAN UMBRELLA EORMI
JWORKERS COMPENSATIO\"A\D Vi WC STATU- U OYHER
EMPLOYERS'LIABILITY TORY LPAIS ffft_
A 3031797 10/01/2000 10/01/2001 EL EACH ACCIDENT I 5100.000
_ : T4E PROPRIE[ORPARTV£RS r LVCL i EL DISEASE POLICY LIMIT 5500.000
ENECI.T.V"E OFFICERS RAE: EMC_ EL DISEASE-EA EMPLOYEE I 5100.000
OTHER
DGSCR1PTION OP OPERATIONS LOCATIONS-WEa1CLE4.SRCW.ITEMS
COLORADO DEPARTMENT OF HUMAN SERVICES
SEE BACK OF CERTIFICATE FOR CJ ACS COVERAGE AND OWNERSHIP COVERAGE DETAIL
CPAATIPICATEHOIDFA enemas-mete -.
522921 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BECANCELLED BEFORE THE
KAREN ABRAHAMSON EXPIRATION DATE THEREOF,THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
ALCAHOL&DRUG ABUSE DIVISION _DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.
4055 S LOWELL BLVD BLT FAILURE TO MAIL SUCH NOTICE SHALL DOSE NO OBLIGATION OR
DENVER CO 80236 LIABILITY OF NY KIND UPON THE COMPANY.ITS AGENTS OR REPRESENTATIVES.
ALTHHOORI RESENT
An
Gan I.Pon.Present _ ..
ACORES 2S-3CIlY;I ACORD CORPORATION.WEIR
WNmRAL 6A n000]IB 0I JBIfi Lp4m1 llu19%cN.W IM'ISS
POLICY HOLDER COPY
_ .
WELD COUNTY YOUTH ALTERNATIVES INC
1212 8TH STREET
GREELEY CO 80631
POLICY NUMBER: 3031797
BUSINESS LOCATION: WELD COUNTY YOUTH ALTERNATIVES INC
CLASSIFICATION OF OPERATION COVERAGE COVERAGE RATING
CLASS DESCRIPTION - EFFECTIVE EXPIRES TYPE
874265 SOCIAL SERV-WELFARE 10/01/2000 10/01/2001 EM
886805 COLLEGES/SCHOOLS PROF 10/01/2000 10/01/2001 EM
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