HomeMy WebLinkAbout20012436 RESOLUTION
RE: APPROVE REVISION TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Department of Social Services has presented a revision to the
Operations Manual, Section 6.000, Colorado Works in Weld County and Child Care Policies
and Procedures, to the Board of County Commissioners of Weld County, for consideration and
approval, and
WHEREAS, after review, the Board deems it advisable to approve said revision, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the revision to the Operations
Manual, Section 6.000, Colorado Works in Weld County and Child Care Policies and
Procedures for the Department of Social Services be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of August, A.D., 2001.
BOARD OF COUNTY COMMISSIONERS
WELD C• NTY, COLORADO
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ATTEST: M ' I! In f�`4O
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=11.. J�/Geile, C,YYiair
Weld Clerk to the .
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BY: 't i% f;`
Deputy Clerk to the Boar?% ( 1�>/ `'C-1 i {7 /t-cam
Will H. J rke,�
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Davi Long p
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Robert D. Ma den
Date of signature: 9%3
2001-2436
PC SS0028
Colorado Works in Weld County and Child Care Policies and Procedures
earn at least 20%more than what the county pays in child care costs when their first six-
month redertuuination of eligibility is calculated. Effective February 1, 1998.
6.014.34 Immunizations
Added 6/99 Families will be required to provide current immunization records within 30 days of the
date of application for the Low-Income program and annually with redeterminations.
Failure to provide these records would result in denial or termination of benefits.
6.014.4 Unrelated Individual
Added 8/01 An unrelated individual living in the home of a Low Income Child Care recipient is
determined to be taking the place of a natural parent and providing financial support to
the household if such circumstances are verified in writing by the recipient and the
unrelated individual.
A Statement Regarding Support and Parental Role form(Exhibit N)will be obtained at
the time a new application is completed or a redetermination is processed when a
recipient declares an unrelated adult is residing in the home. In the event of a recipient
transitioning from TANF to CCCAP as a result of employment or training, the statement
will be signed at the time the CCCAP Client Responsibility Agreement is obtained.
6.014.5 Post Secondary Education
Added 8/01 Low Income Child Care assistance is available for clients for a period of 24 months of
post secondary and vocational or technical education programs. Post secondary
education is limited to course work for associate's degrees or acquisition of first
bachelor's degree. In addition to the months of assistance available for post secondary
and vocational or technical training, six(6)months of assistance is allowable for GED,
high school diploma, English as a Second Language, or adult basic education. A
maximum number of months allowed by the county for post secondary, vocational and
technical education,plus the allowable six(6)months is available for each client.
Exhibit N
STATEMENT REGARDING SUPPORT AND PARENTAL ROLE
I, , Social Security Number
currently residing in household of , Social Security
Number , certify that I am , am not (check one) taking
the place of the natural parent to the children in the family. I am , am not (check
one) providing financial support to the family.
Signature of Child Care Recipient
Signature of Other Adult Member of Household
Colorado Works in Weld County and Child Care Policies and Procedures
Table of Contents
SECTION: TITLE:
6.000 Colorado Works in Weld County and Child Care Policies and Procedures
6.001 Definition and Legal Basis
6.002 Eligibility and Basic Grant Assistance
6.002.1 Eligibility
6.002.2 Domestic Violence Screening
6.002.21 Substance Abuse Training
6.002.3 Basic Cash Assistance
6.003 Client Assessment
6.003.1 Applicants
6.003.11 Department Responsibilities
6.003.12 Employment Services Responsibilities
6.003.2 Recipients
6.003.21 Department Responsibilities
6.003.22 Employment Services Responsibilities
6.003.3 Participant Assessment
6.004 Individual Responsibility Contract
6.004.1 Department Responsibilities with the IRC
6.004.2 Employment Services Responsibilities with the IRC
6.005 Temporary Good Cause Exemptions from Work Participation
6.005.1 Reasons for Temporary Good Cause Exemption from Work Participation
6.005.2 Redetermination of Temporary Good Cause Exemptions
6.005.3 Participant Appeal of Non-Exempt Status Under Temporary Good Cause
Exemptions
6.006 Work Participation Requirements and Work Activities
6.006.1 Work Participation Requirements
6.006.12 Job Ready
6.006.2 Work Activities
6.006.21 Work Supplementation Program
6.006.211 Work Participation Standard with an Employer
6.006.212 Work Supplementation Responsibilities of an Employer
6.006.213 Work Supplementation Responsibilities of the Department
6.006.214 General Participant Screening Criteria
6.006.215 General Requirements for Training
6.006.22 Work Supplementation Program with Temporary Employment Agencies
6.006.221 Work Participation Standard with Temporary Employment Agencies
Revised 8/01
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Colorado Works in Weld County and Child Care Policies and Procedures
6.006.222 Work Supplementation Responsibilities with Temporary Employment Agencies
6.006.223 Work Supplementation Responsibilities of the Department
6.006.224 General Participant Screening Criteria
6.006.225 General Requirements for Training
6.006.23 Public Sector Work Activity
6.006.231 Public Sector Work Activity Agreement
6.006.232 Optional Training Under the Public Sector Work Activity Agreement
6.006.24 Private Sector Work Activity
6.006.241 Private Sector Work Activity Agreement
6.006.242 Optional Training Under the Private Sector Work Activity Agreement
6.006.25 On-the-Job Training Program
6.006.26 IRC Skill Development Seminar
6.006.27 Community Service Program
6.006.28 Vocational Education Training (not to exceed 12 months with respect to any
participant)
6.006.29 Job Skills Training
6.006.30 Education Directly Related to Employment(for a participant who has not
received a high school diploma or a certificate of high school equivalency)
6.006.31 Secondary School or Equivalent Education
6.006.32 County Designed Occupational Skills Training Program(not to exceed twelve
months with respect to any participant)
6.006.33 Other Work Activities as Approved and Authorized
6.007 Weld County Grant Diversion Program(State Grant Diversion Program)
6.007.1 Client Assessment
6.007.2 Payment Limit and Types of Payment
6.007.3 Pre-Authorization Information
6.007.4 Authorization of Payment under the Individual Responsibility Contract and
Limitations
6.007.5 Eligibility Waiver Period for Colorado Works in Weld County Assistance
6.007.6 Authorized Payee
6.007.7 Submission of Payment
6.007.8 Vendor Accepts Voucher Payment
6.007.9 Vendor Does Not Accept Voucher Payment
6.007.10 Responsibility of Department's Eligibility Technician
6.007.11 Responsibility of Department's Business Office
6.008 Job Retention and Skills Training Program (County Diversion Program)
6.008.1 Eligible Participants
6.008.2 General Requirements for Training
6.008.3 General Requirements for Supportive Services Needed for Job Retention
6.009 Participant Sanctions or Other Assistance and Separate County Division
6.009.1 Emergency Food Assistance Through the Weld Food Bank
6.009.2 Child Care Assistance for Working Families of the Low-Income Program Under
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Colorado Works in Weld County and Child Care Policies and Procedures
the Colorado Child Care Assistance Program
6.010 Supportive Services(non-Child Care)
6.010.1 Transportation
6.010.2 Participation Related Services
6.010.3 Method of Payment
6.010.4 Supportive Services Expenditure Limit
6.010.5 Participant Criteria to Receive Supportive Services
6.011 Participant Sanctions and Appeals
6.011.1 Participant Sanctions
6.011.11 Definition of Sanctions
6.011.12 Notice of Proposed Applicant or Recipient Sanction
6.011.2 Absences or Late Occurrences of Participants in Work Supplementation
Programs, On-the-Job Training Program, and the Job Retention and Skills
Training Program
6.011.3 Absences from or Late Occurrences to Other Work Activities or Scheduled
Appointments
6.011.31 Late Occurrences to Work Activities and Scheduled Appointments
6.011.32 Absences from Work Activities and Scheduled Appointments
6.011.33 Definition of Immediate Family for Purposes of Section 6.009.12
6.011.4 Participant Appeals
6.012 Organization,Flow Chart,and Budget Plan
6.012.1 General Organization
6.012.2 Joint Functions of the Department and the Employment Services
6.012.3 Functions of the Department
6.012.4 Functions of Employment Services
6.012.5 Participant Flow Chart
6.012.6 Reimbursement Transfer Authority from the Department to Employment
Services
6.013 Performance Outcomes
6.013.1 Federal and State Participation Rates and Required Hours of Participation
6.013.2 Weld County Outcomes
6.014 Child Care
6.014.1 Client Eligibility
6.014.2 Child Care Provider Rates
6.014.3 Registration,Activity, and Transportation
6.014.31 Absences
6.014.32 Registration, Activity, and Transportation Fee
6.014.33 20%Rule
6.014.4 Unrelated Individual
6.014.5 Post Secondary Education
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Colorado Works in Weld County and Child Care Policies and Procedures
6.015 Food Stamp Interface
6.016 Medicaid Interface
6.017 Social Services Division Interface
6.017.1 Procedures
6.018 Child Support Interface
6.018.1 Individual Responsibility Contract
6.018.2 Child Support Payments
6.018.3 Child Support Assessment
6.008.4 Summer Activities for Youth- Calendar Year 2000
6.008A1 Eligible Participants
6.008A2 Authorized Programs
6.008.43 Authorized Summer Budget Expenditures for Calendar Year 2000
6.019 Weld County Housing Authority Interface
6.019.1 Client Preferences for the Weld County Housing Authority Section 8 Program
6.019.2 Participation and Notification
6.019.3 Family Self-Sufficiency Program(FSS)
6.019.4 Sanctions and Appeals
6.020 Community Agency Interface
6.021 Reporting Requirements
6.022 Out of Wedlock Births Plan
6.023 Statutory Rape Plan
6.024 Contracts or Other Agreements to Purchase Services
6.025 Earned Income Tax Credit
6.026 Individual Development Accounts
6.027 County Optional Other Assistance
6.027.1 Supportive Service Payments Made to Caretaker Relatives on Behalf of Children
in their Care (Not an Adoptive or Natural Parent)
6.027.2 Eligibility Criteria
6.027.3 Supportive Service Payment Limit
6.028 County Optional Diversion Grants
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Colorado Works in Weld County and Child Care Policies and Procedures
6.029 Any Other Services
Exhibit A-1: Weld County Individual Responsibility Contract (IRC) (For Non-Diversion
Program)
Exhibit A-2: Weld County Individual Responsibility Contract(IRC) (For Diversion Program)
Exhibit B: Work Supplementation Agreement
Exhibit C: Work Supplementation Agreement with Temporary Employment Agencies
Exhibit D: Public Sector Work Activity Agreement
Exhibit E: Private Sector Work Activity Agreement
Exhibit F: Participant Flow Chart
Exhibit G: Client Baseline Information for Colorado Works in Weld County
Exhibit II: Notice of Proposed Action
Exhibit I: Dispute Resolution Process
Exhibit J: Weld County Child Care Exemption
Exhibit K: Screening for Determining Alcohol and Drug Abuse
Exhibit L: Individual Assessment
Exhibit M: Individual Responsibility Contract
Exhibit N: Statement Regarding Support and Parental Role
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DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
I WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
O Child Support(970)352-6933
MEMORANDUM
COLORADO
TO: M. J. Geile, Chair Date: August 27, 2001
Board of County Commissioners FR: Judy A. Griego, Director, Social Services a +IT
RE: Revision to Section 6.000, Colorado Work in Weld County and Child
Care Policies and Procedures, Weld County Department of Social
Services Operations Manual
Enclosed for Board approval are revisions to Section 6.000, Colorado Works in Weld County and
Child Care Policies and Procedures, Weld County Depot intent of Social Services Operations
Manual. The need for this revision is a result of rule changes by the Colorado Depot ment of
Human Services. The State's rule changes require local decisions, which will be incorporated
into Section 6.000.
The major revisions to Section 6.000 are as follows:
1. A new State Department rule requires counties to include the income of an "Unrelated
Individual"when determining eligibility of the family for child care resources. The
Department will add a provision defining an "Unrelated Individual" and a related process
to help in this determination. An"Unrelated Individual"must take the place of a natural
parent and provide financial support. The recipient and the "Unrelated Individual"will
verify these circumstances in writing. Reference: Section 6.014.4.
2. A new State Depot ment rule allows counties to provide Low Income Child Care
assistance for up to 48 months of post secondary and vocational or technical education
programs. Currently, the Department provides recipients with up to 24 months of post
secondary and vocational or technical education programs if used during the last part of
an educational program. Due to fiscal constraints, the Department recommends keeping
the present 24 month limitation with a new ability for recipients to use up to 24 months at
any time during their continuum of their educational program. Reference: Section
6.014.5.
If you have any questions,please telephone me at extension 6510.
2001-2436
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