HomeMy WebLinkAbout20012610.tiff RESOLUTION
RE: APPROVE REVISION TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Department of Social Services has presented a revision to the
Operations Manual, Section 6.000, Colorado Works in Weld County and Child Care Policies
and Procedures, to the Board of County Commissioners of Weld County, for consideration and
approval, and
WHEREAS, after review, the Board deems it advisable to approve said revision, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the revision to the Operations
Manual, Section 6.000, Colorado Works in Weld County and Child Care Policies and
Procedures for the Department of Social Services be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 17th day of September, A.D., 2001.
BOARD OF COUNTY COMMISSIONERS
�® I Lt WELD CO TY, COLORADO
ATTEST: fate % • v de(S
4 I M. J. ails, Chair
Weld County Clerk to thi:o. rEzir� i�J '4 EXCUSED
• ( I ✓ Glenn Vaad, Pro-Tem
BY: /i •
Deputy Clerk to the Board EXCUSED
Willis Jerke
AP RG)/ED AS 'ORM: o E JQ
David E. Long
n y Attorney , k d
Robert D. Masden
Date of signature: (11,z5
2001-2610
SS0028
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DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
' WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
VI
C Child Support(970)352-6933
COLORADO
MEMORANDUM
TO: M. J. Geile, Chair Date: September 14, 2001
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services Oftuf
RE: Revision to Section 6.000, Colorado Works Weld County and Child
Care Policies and Procedures,Weld County Department of Social
Services Operations Manual
Enclosed for Board approval are revisions to Section 6.000, Colorado Works in Weld County and
Child Care Policies and Procedures, Weld County Department of Social Services Operations
Manual.
The major revisions to Section 6.000 are as follows:
1. Establish the reimbursement transfer authority between the Weld County
Department of Social Services and Employment Services of Weld County,Weld
County Division of Human Services for SFY 2001-2002. The reimbursement authority
has been increased from $229,568 to $229,923. Employment Services will continue to
provide employment, training, and related services to Colorado Works in Weld County
(TANF) applicants and recipients. Reference: Section 6.012.6.
2. Clarify the eligibility rule to help former Colorado Works recipients who need
assistance to retain their employment. The Department wishes to include those ex-
recipients of Colorado Works from other counties or States who need assistance in
retaining their employment. Our current policy excludes such individuals from services.
Reference: Section 6.008.1.
If you have any questions,please telephone me at extension 6510.
D. Determine the time and dates for scheduling employability assessment so the
Department may refer Colorado Works in Weld County applicants and recipients
to Employment Services.
E. Assess and recommend additional supportive services for Colorado Works in
Weld County participants to continue in Colorado Works in Weld County
activities or employment. Notify Department case managers of supportive
service referrals.
F. Approve work activities based on the aptitude, skills, and background of the
client, and labor market demand. Amend the Individual Responsibility Contract
with the client.
G. Determine if the Colorado Works in Weld County participant is satisfactorily
progressing in work activities through progress described in the Basic Work
Skills Development Report, adherence to time and attendance policies, and other
policies and procedures of the Colorado Works in Weld County Program.
H. Provide an itemized statement of expenditure and request for payment of any
services provided to a Colorado Works in Weld County participant. This
itemized statement would include, but not limited to, any expense incurred for
the Employment Services learning laboratory, Mini-Bus transportation, and
testing. This itemized statement must be submitted by the 15th of the following
month that the service was provided to the Department. The client information
on the itemized statement must include cost, COIN State ID, and COIN
household number.
I. Provide proper invoices and verification of services performed by Employment
Services for costs incurred in the performance of Employment Services as
described in Section 6.012.6.
6.012.5 Participant Flow Chart
The participant flow chart is described in Exhibit F.
6.012.6 Reimbursement Transfer Authority from the Department to Employment Services
Revised 7/1/98
Revised 9/99 The Department will remit to Employment Services an amount not to exceed
Revised 10/00 $299,923.00 for services provided from July 1, 2000 through June 30, 2001.
Revised 9/01 Employment Services will bill the Department for services provided as described in
Section 6.012.4 of the Department's Operations Manual and will not seek additional
reimbursement for these same services directly from the Colorado Department of Human
Services. The $299,923.00 is calculated as follows:
Budget Item Budget Amount
A. Staff: Salary Fringe
1. .1 FTE Director of DHS $ 10,770.00 $ 3,016.00
2. .2 FTE Director of Employment Services 10,431.00 2,921.00
3. .5 FTE Program Coordinator 20,283.00 5,679.00
4. 1.5 Registration 43,229.00 12,104.00
Colorado Works in Weld County and Child Care Policies and Procedures
5. 1.75 FTE IRC Shill Development and
Assessment Interpretation 56,780.00 15,898.00
6. .75 FTE Employer Relations 27,681.00 7,751.00
7. .5 Fiscal (tracking,reporting, and
accounting functions) 26,078.00 7,302.00
Subtotal $ 195,252.00 $54,671.00
Combined Subtotal $249,923.00
B. Overhead: (Includes operating, travel,
overhead, and all costs
associated with staff
administration) $ 50,000.00
C. Total $299,923.00
Colorado Works in Weld County and Child Care Policies and Procedures
6.008 Job Retention and Skills Training Program (County Diversion Program)
Effective 9/10/97
The Department will conduct or implement a County Diversion Program through
the Job Retention and Skills Training Program.
6.008.1 Eligible Participants
Revised 7/1/98
Revised 9/01 Eligible participants of the Job Retention and Skills Training Program will be
those individuals who:
A. were hired by an employer in unsubsidized, continuous, and full-time
employment prior to final eligibility determination of the Colorado Works
in Weld County Program. Application for Colorado Works must have
been made within the past twelve months; or
B. were recipients who terminated their participation from the Colorado
Works Program or an equivalent TANF program in another state; and
C. have a present income of below 185% of the poverty level for their
household size; and
D. request job retention supportive services within one year of termination of
financial assistance in the Colorado Works Program or equivalent TANF
program in another state and whose termination from the Colorado Works
Program is a result of employment. Subject to the approval of the
Director, the Department may allow an individual whose termination from
financial assistance from the Colorado Works Program or equivalent
TANF program in another state was longer than one year but less than
three years to receive job retention supportive services if the purpose of
such services is to assist the individual retain employment.
6.008.2 General Requirements for Training
A. Under the Job Retention and Skills Development Agreement, the
employer may participate in the program as follows:
1. For an initial three month period, the employer may train his or her
employee in,but not limited to, mentoring services for purposes of
job retention,job specific training,basic skills development,
English as a Second Language, necessary for the participant to
retain or obtain employment.
2. An additional three month period may be authorized by the
6.008 Job Retention and Skills Training Program (County Diversion Program)
Effective 9/10/97
The Department will conduct or implement a County Diversion Program through
the Job Retention and Skills Training Program.
6.008.1 Eligible Participants
Revised 7/1/98
Eligible participants of the Job Retention and Skills Training Program will be
those individuals who:
A. were hired by an employer in unsubsidized, continuous, and full-time
employment prior to final eligibility determination of the Colorado Works
in Weld County Program. Application for Colorado Works must have
been made within the past twelve months; or
B. were recipients who terminated their participation from the Colorado
Works Program or an equivalent TANF program in another state; and
C. have a present income of below 185% of the poverty level for their
household size; and
D. request job retention supportive services within one year of termination of
financial assistance in the Colorado Works Program or equivalent TANF
program in another state and whose termination from the Colorado Works
Program is a result of employment. Subject to the approval of the
Director, the Department may allow an individual whose termination from
financial assistance from the Colorado Works Program or equivalent
TANF program in another state was longer than one year but less than
three years to receive job retention supportive services if the purpose of
such services is to assist the individual retain employment.
6.008.2 General Requirements for Training
A. Under the Job Retention and Skills Development Agreement, the
employer may participate in the program as follows:
1. For an initial three month period, the employer may train his or her
employee in,but not limited to, mentoring services for purposes of
job retention,job specific training,basic skills development,
English as a Second Language, necessary for the participant to
retain or obtain employment.
2. An additional three month period may be authorized by the
Department, if the employee requires additional training in, but not
limited to, mentoring services for purposes of job retention,job
specific skills, basic skills development, English as Second
Language, necessary for the employee to retain or obtain
employment.
3. If at the end of the initial three month period or at the end of the
additional three month period, the employer is eligible for an
additional six month training period for the employee who the
employer promotes and gives a salary increase.
B. The Department will authorize with the employer the training plan for the
participant including training criteria, methods by which the training
outcomes will be measured, and associated costs.
C. The employer may choose to provide this training directly or to provide
this training, through subcontracts, with training providers. Training
providers are defined, but not limited to, as public schools,private non
profits,private for profit, post secondary, community colleges, and
proprietary schools.
D. The Department will authorize training providers in the training areas
identified by the employer.
E. To ensure that the job specific and mentoring training meets the local
demand of employers, local private sector employers, through the Weld
County Private Industry Council, will recommend to the Department the
authorization of training plans and training providers.
F. The Department may authorize the job specific training plan and
associated costs not to exceed $1,800 as follows:
1. A training allowance bonus of$300 to be reimbursed at the end of
the initial three month period.
2. A training allowance bonus of$300 to be reimbursed at the end of
the additional three month period.
3. A training allowance bonus of$500 for the employee whom the
employer promoted and successfully completed the initial three
month period and, if applicable, an additional three month period
of training. This training allowance bonus will be reimbursed at
the end of a three month period.
4. An additional training allowance bonus of$500 for the employee
whom the employer promoted and continues his or her training.
This training allowance bonus will be reimbursed at the end of a
three month period.
6.008.3 General Requirements for Supportive Services Needed for Job Retention
Added 7/1/98
The Department will assess a client who requests Job Retention Support Services as
follows:
A. Determine the client's financial eligibility for Job Retention Supportive Services.
Revised 12/98 B. Identify the level of benefit the individual is in need of and eligible for. The
benefit level cannot exceed$1,650 per family assistance unit the first six months
for Job Retention Support Services and an additional $1,650 in the second six
months of eligibility.
C. Clients receiving Job Retention Supportive Services shall agree to waive
eligibility for Colorado Works in Weld County assistance payments for a period
specified in the Individual Responsibility Contract. The duration of the waiver
is nogotiable between the client's assigned Department staff member,the
authorizing supervisor, and the client. The duration of the waiver should
generally be calculated by dividing the grant diversion payment by the client's
monthly grant assistance amount.
6.008.4 Summer Activities for Youth-Calendar Year 2001
Added 8/00
Revised 3/01 The Department will fund appropriate and available summer activities as a diversion
program. The activities will be offered for the period May 2001 through September
2001 to low-income youth and foster care/adopt children. The purposes of these
activities are to:
• prevent youth from entering the child welfare system
• support County Certified Foster Care Parents and Adoptive Parents with summer
activities for foster and adoptive children
• promote a continuum of educational and community experiences through
established recreation or education programs in the summer
• promote work ethics by re-establishing a work experience program for youth age
fourteen to fifteen who can no longer participate in the Summer Youth
Employment and Training Program through the Weld County Department of
Human Services. The goals for the work experience program will be to:
1. Enhance their academic performance, including their reading and
mathematics comprehension, as measured by attainment of school
credit, completion of grade level in the learning lab, or successful
completion of other classes, as determined by pre- and post-testing and
reports from remediation/enrichment component instructors.
2. Enhance their occupational skills a measured by attainment of
workplace competencies. The workplace competencies incorporate the
SCANS competencies and were developed by the Weld County School
to Career and adopted by the Weld County Workforce Development
Board.
3. Enhance their skills by using relevant learning experiences, life skills
training, as well as by using the Weld County Workforce Board's
approved competencies which meet or exceed the SCANS Foundation
Skills and which evaluate attendance, work attitudes, completion of
assigned tasks, etc.
6.008.41 Eligible Participants
A. Children ages five through seventeen years of age; and
B. Children who are in families receiving TANF,Medicaid, and Food Stamps and
have incomes below 185% of poverty level; or
C. Children who are foster care/adopt children and are IV-E eligible under TANF
and are placed in the County Certified Foster Care Homes and Group Homes.
6.008.42 Authorized Programs
A. Recreational and Educational for Children ages five through seventeen years of
age.
Authorized programs will include recreational or educational activities
sponsored by the City of Greeley, City of Evans, City of Windsor, City of Ft.
Lupton, Aims Community College, the University of Northern Colorado, and
other governmental or educational entities.
Maximum registration or activity fees per child is $75.00 per summer.
B. Work Experience Programs for children ages fourteen to fifteen years of age.
The Weld County Division of Human Services will provide work experience and
academic enrichment components to youth who can no longer participate in the
Summer Youth Employment and Training Program.
Youth can earn the Federal minimum wage per hour for 24 to 32 hours per week
for approximately eight weeks. The youth will have workers' compensation and
provided supportive services as necessary.
6.008.43 Authorized Summer Budget Expenditures for Calendar Year 2001
The Department is authorized to expend a maximum of$142,975 for the period
beginning May 1, 2001,through September 30, 2001.
6..008.44 Reimbursement Transfer Authority from the Department to Employment Services
Added 3/01
The Department will remit to Employment Services an amount not to exceed $88,000 of
maximum allowable expenditures authorized under Section 6.008.43. This remittance
will be for costs associated with services provided as described in Section 6.008.42(B )
and will include staff and overhead. The billing is based on cost per youth schedule as
follows:
A. Youth who work under 100 hours = $1,000.00
B. Youth who work between 100 hours and 200 hours =$1,500.00
C. Youth who work more than 200 hours =$2,200.00
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