HomeMy WebLinkAbout20012294.tiff RESOLUTION
RE: APPROVE CHILD CARE DEVELOPMENT AGREEMENT FOR SERVICES AND
AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD COUNTY, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Child Care Development Agreement
for Services between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Social Services, and
United Way of Weld County, Inc., commencing July 1, 2001, and ending June 30, 2002, with
further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Child Care Development
Agreement for Services between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Social
Services, and United Way of Weld County, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of August, A.D., 2001.
BOARD OF COUNTY COMMISSIONERS
/� WELD C NTY, COLORADO
ATTEST: 1%J I _ �0 k\ E L `` ' ' 9 i'
fat,
• r" M. J. eile, CFjair
Weld County Clerk to th � /
4 GI nn Vaad, - : m
BY: = . I _ • ��� �!` `��`
Deputy Clerk to the Bo''�► t� -� EXCUSED
W • H. Jerke
APPROG� A O F M: (,C)S\
7 Davi . Long
A ey EXCUSED
Robert D. Masden
Date of signature: Wi 7
Ice; ,*' 2001-2294
SS0028
a.
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
mime
Child Support(970)352-6933
COLORADO
MEMORANDUM
TO: M. J. Geile, Chair Date: August 3, 2001
Board of County Commissioners rr
FROM: Judy A.Griego, Director, Social Services- a. la
RE: Child Care Development Agreement betw n�eld I IVI
County Department of Social Services and United Way of
Weld County, Inc.
Enclosed for Board approval is a Child Care Development Agreement between the Weld
County Department of Social Services and United Way of Weld County, Inc.
The major provisions of the Agreement are as follows:
1. The term of the Agreement is July 1, 2001 through June 30, 2002.
2. The source of funding is Child Care Development Fund (Federal and State Resources).
United Way and Aims will provide the necessary 10% match.
3. United Way agrees to provide the services outlined in the original and revised
applications under the Child Care Quality Expansion Program, which Social
Services submitted on behalf of United Way of Weld County and United Way's
Contractor, Aims Community College. The services to be provided by United Way
and its contractor are the expansion of the six-month Mentor Program, the
creation and dissemination of Spanish materials on choosing quality child care,
professional development plans for child care home providers and testing the
quality of child care centers and homes.
4. Social Services agrees to reimburse United Way not to exceed $34,620.
If you have any questions, please telephone me at extension 6510.
2001-2294
Contract No. PY01-CCDI
CHILD CARE DEVELOPMENT AGREEMENT FOR SERVICES
BETWEEN THE WELD COUNTY DEPARTMENT OF SOCIAL
SERVICES AND UNITED WAY OF WELD COUNTY, INC.
(x ) Purchase of Child Care Development Services Agreement
( ) Purchase of Child Care Services Agreement
( ) Purchase of Child Care Training Agreement
Was this Agreement competitively procured?
( )Yes Date Procured / /
(X )No (Attach Waiver of Competitive Procurement)
This Agreement, made and entered into the )cday of August 2001, by and
between the Board of County Commissioners, on behalf of the Weld County Department
of Social Services, hereinafter referred to as "Social Services,"and United Way of Weld
County, Inc., hereinafter referred to as the "Contractor."
WHEREAS, the Colorado Department of Human Services, Division of Child
Care, hereinafter referred to as the State, is authorized by the federal government as the
Lead Agency to administer the Child Care and Development Fund, hereinafter referred to
as the CCDF:
WHEREAS, a priority goal for the State under the CCDF is to improve the
availability of early childhood care and education services and before and after school
child care services in Colorado;
WHEREAS, Social Services has been selected in accordance with the
requirements of the Colorado Procurement Code, pursuant to a Department of Human
Services-approved Request for Applications process;
WHEREAS, the State and Social Services hereto concur that Social Services is
the appropriate party to use and disburse certain funds for improving the quality and/or
availability of affordable early childhood care and education services and before and after
school child care programs through the CCDF locally;
WHEREAS, Social Services is willing and able to administer the use of and
expenditure of certain funds, as defined herein, for the purposes of the State;
WHEREAS, the Contractor submitted an application to Social Services that meets
the requirements set by the State regarding its approved request for application process;
and
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Contract No. PY01-CCDI
WHEREAS, the Contractor possesses necessary knowledge and experience to
provide child care and educational services in Weld County;
WHEREAS, Social Services desires that the Contractor render such services;
WHEREAS, the Contractor is willing and able to render such services upon the
terms and conditions provided hereinafter;
NOW THEREFORE, in consideration of the premises, the parties hereto covenant
and agree as follows:
1. Terms
This Agreement shall become effective on July 1, 2001, upon proper execution
of this Agreement and shall expire June 30, 2002. The preparation, submission, and
acceptance of a Final Financial Report and Final Program Report shall be undertaken
by the Contractor by July 31, 2002.
2. Smpe of Services
a. Services shall be provided by the Contractor in compliance with Exhibit A, a copy
of which is attached and incorporated by reference. The Contractor shall provide
the services specified in Exhibit A, dated March 14, 2001(Contractor's original
proposal) and Addendum#1 to Exhibit A, dated June 5, 2001.
b. In accordance with Exhibit A, the Contractor shall comply with the following
requirements for programs and services:
1) The Contractor shall use grant funds to increase the availability,
affordability, and quality of child care services for low-income families
affected by welfare reform work requirements or families involved in
training/work preparation in order to position the State and Social Services
to meet the work requirements under welfare reform.
2) The Contractor shall perform Child care quality and availability
improvement activities, in accord with the Contractor's approved work
plan and budget in Exhibit A and Attachment#1 to Exhibit A, and Exhibit
B.
3) The Contractor shall use grant funds only for those activities that result in
the creation of new child care options and/or enhancing and expanding
current child care options.
4) The Contractor shall coordinate grant activities with low-income and child
care assistance programs serving low-income families and families who
are newly working or involved in work training/preparation and with other
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Contract No. PY01-CCDI
programs providing a range of child care and early childhood education
services in the geographic area(s)providing grant-funded services.
5) The Contractor shall operate the grant within the confines of the federal
child care rules and regulations in Exhibit B as these regulations currently
exist or as they may be amended during the term of this Agreement.
6) The Contractor shall not use funds to supplant or replace funds currently
being used, planned, or committed, for child care activities. Grant funds
shall not be used to replace existing program revenues.
7) The Contractor shall use a lawful, appropriate sub-contractor selection
process that is in keeping with the Contractor's approved procurement and
contracting procedures.
8) The Contractor shall negotiate specific agreements on new slots
development when contracting with subcontractors.
a) These agreements shall, at a minimum, address the continuing
availability of newly developed and enhanced child care options
created by the grant to low-income and public assistance families.
b) The Contractor shall demonstrate that more children and families
will receive quality services as a direct result of this grant funding.
9) The Contractor's quality and availability program(s)will be monitored
and evaluated based on performance measures submitted as part of the
grant application.
10) The Contractor shall start funding activities within 30 days of receiving
a signed contract.
11) The Contractor shall consult with the Department of Human
Services/Division of Child Care Licensing Specialist to ensure that
all grant-funded programs meet applicable licensing requirements.
12) The use of grant dollars for direct child care staff(provider) salaries
and fringe benefits during start-up and/or expansion of capacity is
only allowable if directly related to creating new or expanded child
care services.
13) In administering the grant program and funds, the Contractor shall
prioritize:
a) Meeting the needs of low-income parents and families having
children with special needs who are eligible for child care under
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Contract No. PY01-CCDI
federal child care regulations;
b) Making effective use of community resources; and
c) Providing high quality programs,which create an environment
that enhances the age-appropriate, education, social,cultural,
emotional and recreational development of children.
14) The Contractor shall provide public awareness and outreach to low-
income and newly working families so they are aware of and can access
grant-funded services.
15) The Contractor shall submit any requests to use grant funds for the
purchase of computers and administrative software in writing for approval
by the State. The State will only consider such requests for programs
serving 50 or more children and demonstrating a direct relationship
between the expenditure and increased child care capacity and/or quality.
16) Grant funds shall not be used for direct subsidies/scholarships for child
care or for general administrative support services which are not directly
related to this quality and capacity expansion grant.
17) At a minimum,the Contractor shall provide a local match of 10%of the
total project budget or that percentage of local match the Contractor
committed to in the approved grant application whichever is higher.
a) The Contractor acknowledges it has confirmed the availability of
the local match prior to the effective date of the Agreement.
b) The Contractor ensures that the local match will be met during the
term of this Agreement.
18) The Contractor shall cooperate with Social Services, State and/or federal
monitoring of the Contractor's program and costs.
19) The Contractor shall ensure parents have unlimited access to their children
in care and to the provider caring for their children during normal
operating hours whenever their children are in care.
20) The Contractor shall not use funds for the following activities:
• to purchase or improve land,
• to purchase vans, trucks, or automobiles,
• to purchase, construct or permanently improve any building
or facility.
21) The Contractor shall not engage in activities intended to extend or replace
regular academic programs or for tuition(in grades 1-12) or for related
expenses for academic programs.
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Contract No. PY01-CCDI
22) The Contractor shall demonstrate in the final program report that more
children received quality child care services as a result of this funding.
23) If providing Out-of-School Time Programs, the Contractor shall ensure
that these services are available Monday-Friday, including school holidays
and vacation periods other than legal public holidays to children attending
early childhood development programs, kindergarten or elementary and
secondary school classes during such times of the day and on such days
that the regular instructional services are not in session.
c. The Contractor shall receive from Social Services certain funds and disburse such
funds pursuant to the Budget,pages 6-8 of Attachment#1.
d. The Contractor shall confer with the Director of Social Services, or the Director's
designee, as deemed appropriate by Social Services or at the request of the
Contractor, to allow for open discussions of progress, problem(s) encountered,
and problem(s) solutions.
e. The Contractor shall operate the Program(s) within the express confines of the
federal child care rules and regulations in Exhibit B governing the use of these
funds. The Contractor acknowledges by its signature on this Agreement that
these rules and regulations will be explained to and/or incorporated into all
sub-contractor and/or other lower tier participant agreements or contracts as
appropriate. The Contractor and all sub-contractors shall operate the Program(s)
in accord with any new federal and/or State Rules and Regulations applicable to
this Agreement which may hereafter be promulgated by the State and/or federal
government during the term of this Agreement, upon notification by the Social
Services, as deemed appropriate by the State in consultation with the Contractor.
f. The Contractor and all sub-contractors shall publicly acknowledge and include an
acknowledgment in publications and/or written materials developed and
disseminated through funding available under this Agreement that funding was
provided by Social Services and the Colorado Department of Human Services,
Division of Child Care, as the lead agency in Colorado for administering CCDF
Funds available through the U.S. Department of Health and Human Services.
3. Payment Schedule
a. Payment shall be made on the basis of Exhibit A, a copy of which is attached
and incorporated by reference.
This Agreement Budget shall establish the maximum reimbursement which will
be paid from Social Services funds during the duration of this Agreement.
b. The Contractor will submit an itemized monthly billing to Social Services for all
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Contract No. PY01-CCDI
costs incurred pursuant to Exhibit A of this Agreement in accordance with criteria
established by Social Services. The Contractor shall submit all itemized monthly
billings to Social Services not later than the fifteenth (15) day of the month
following the month the cost was incurred. Billings must be signed by the
Contractor.
Failure to submit monthly billings in accordance with the terms of this Agreement
shall result in the Contractor's forfeiture of all rights to be reimbursed for such
expenses.
c. Payments to the Contractor shall be made monthly by Social Services upon
receipt of such itemized billings as required under Exhibit A.
d. Reimbursement of costs incurred pursuant to this Agreement is expressly
contingent upon the availability of Weld County funds to Social Services.
e. Social Services shall not be billed for, and reimbursement shall not be made for,
time involved in activities outside of those defined in Exhibit A. Work performed
prior to the execution of this Agreement shall not be reimbursed or considered
part of this Agreement.
6. Assurances
The Contractor shall abide by all assurances as set for in the attached Exhibit C,
which is attached hereto and incorporated herein by reference.
7. Compliance with Applicable Laws
At all times during the performance of this Agreement, the Contractor shall
strictly adhere to all applicable federal and state laws, orders, and all applicable
standards, regulations, interpretations or guidelines issued pursuant thereto. This
includes the protection of the confidentiality of all applicant/recipient records,
papers, documents, tapes and any other materials that have been or may hereafter
be established which related to this Contract. The Contractor acknowledges that
the following laws are included:
• Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et.seq.
and its implementing regulations, 45 C.F.R. Part 91;
• Age Discrimination in Employment Act of 1967, 29 U.S.C.
621-634;
• Americans with Disabilities Act of 1990 (ADA) 42 U.S.C. 12101
et. seq.;
• The Drug Free Workplace Act of 1988, 41 U.S.C. 701 et. sea.;
• Equal Pay Act of 1963, 29 U.S.C. 206(d);
• Immigration Report and Control Act of 1986, 8 U.S.C. 132b;
• Pro-Children Act of 1994, 20 U.S.C. 6081 et. seq.;
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Contract No. PY01-CCDI
• Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, as
amended and implementing regulation 45 C.F.R. Part 84;
• Titles VI & VII of the Civil Rights Act of 1964, 42 U.S.C. 2000d
& e;
• Title IX of the Education Amendments of 1972, 20 U.S.C. 181
et.seq.•
• Section 24-34-302, et. seq., Colorado Revised Statutes 1993, as
amended;
• The"Uniform Administrative Requirements for Grants and
Cooperative Agreements to the State and Local Governments
(Common Rule," at 49 Code of Federal Regulations,Part 18;
• Office of Management and Budget Circulars A-87, A-21 or A-122,
and A-102 or A-110, whichever is applicable.
• The Hatch Act (5 USC 1501-1508) and Public Law 94-454 Section
4728. These statutes state that federal funds cannot be used for
partisan political purposes of any kind by and person or
organization involved in the administrations of federally-assisted
programs.
The Contractor also shall comply with any and all laws and regulations
prohibiting discrimination in the specific program(s) which is/are the
subject of the Agreement. In consideration of and for the purpose of obtaining
any and all federal and/or state financial assistance,the Contractor makes the
following assurances:
a. The Contractor will not discriminate against any person on the basis of
race, color, national origin, age, sex, religion and handicap, including
Acquired Immune Deficiency Syndrome(AIDS) or AIDS related
Conditions, in performance of work under this Agreement.
b. At all times during the performance of this Agreement, no qualified
individual with a disability shall, by reason of such disability, be
excluded from participation in, or denied benefits of the service,programs,
or activities disclosure statement setting forth the relevant details for the
State's consideration and direction. Failure to promptly submit a
disclosure statement or to follow the State's direction in regard to the
apparent conflict shall be grounds for termination of the Agreement.
Further,the Contractor (and subcontractors or subgrantees permitted under
the terms of this Agreement)shall maintain a written code of standards
governing the performance of its employees engaged in the award and
administration of contracts. No employee, officer or agent of the
Contractor, subcontractor, or subgrantee shall participate in the selection,
or in the award or administration of a contract or subcontract supported by
Federal funds if a conflict of interest, real or apparent, would be involved.
Such a conflict would arise when:
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Contract No. PY01-CCDI
1) The employee, officer, or agent;
2) Any member of the employee's immediate family;
3) The employee's partner; or
4) An organization which employs or is about to employ any of the
above,
has a financial or other interest in the firm selected for award. The
Contractor's, subcontractors's or subgrantee's officers, employees, or
agents will neither solicit nor accept gratuities, favors, or anything of
monetary value from Contractor's potential contractors, or parties to
subagreements.
8. Certifications
a. Contractor certifies that, at the time of entering into this Contract, it has
currently in effect all necessary licenses, approvals, insurances, etc.
required to properly provide the services and/or supplies by this contract.
b. Public Law 103-227, Part C—Environment Tobacco Smoke, also known
as the Pro-Children Act of 1994 (ACT),requires that smoking not be
permitted in any portion of any indoor facility owned or leased or
contracted for by an entity and used routinely or regularly for the
provision of health, day care, education, or library services to children
under the age of 18, if the services are funded by Federal programs either
directly or through State or local governments by Federal grant, contract,
loan, or loan guarantee. The law does not apply to children's services
provided by private residences, facilities funded solely by Medicare or
Medicaid funds, and portions of facilities used for inpatient drug or
alcohol treatment. Failure to comply with the provision of the law may
result in the imposition of a civil monetary penalty of up to $1000 per
day and/or the imposition of an administrative compliance order on the
responsible entity. By signing and submitting this application, the
Contractor certifies that it will comply with the requirements of the Act.
The Contractor further agrees that it will require the language of this
certification be included in any subawards which contain provisions for
children's services and that all subgrantees shall certify and perform
accordingly.
9. Monitoring and Evaluation
The Contractor and Social Services agree that monitoring and evaluation of the
Performance of this Agreement shall be conducted by the Contractor and Social
Services. The results of the monitoring and evaluation shall be provided to the
Board of County Commissioners, Weld County, Colorado.
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Contract No. PY01-CCDI
The Contractor shall permit Social Services, and any other duly authorized agent
or governmental agency, to monitor all activities conducted by the Contractor
pursuant to the terms of this Agreement. As the monitoring agency may in its
sole discretion deem necessary or appropriate, such program data, special
analyses, onsite checking, formal audit examinations, or any other reasonable
procedures. All such monitoring shall be performed in a manner that will not
unduly interfere with agreement work.
10. Modification of Agreement
All modification to this Agreement shall be in writing and signed by both parties.
11. Remedies
The Director of Social Services or designee may exercise the following remedial
Actions should s/he find the Contractor substantially failed to satisfy the scope of
work found in this Agreement. Substantial failure to satisfy the scope of work
shall be defined to mean incorrect or improper activities or inaction by the
Contractor. The remedial actions are as follows:
a. Withhold payment to the Contractor until the necessary services or
correction in performance are satisfactorily completed.
b. Deny payment or recover reimbursement for those services or deliverables
which have not been performed and which due to circumstances caused by
the Contractor cannot be performed or if performed would be of no value
to Social Services. Denial of the amount of payment shall be reasonably
related to the amount of work or deliverables lost to Social Services.
c. Incorrect payment to the Contractor due to omission, error, fraud, and/or
defalcation shall be recovered from Contractor by deduction from
subsequent payments under this Agreement or other agreements between
Social Services and the Contractor, or by Social Services as a debt due
Social Services or otherwise as provided by law.
12. Representatives
For the purpose of this Agreement, the individuals identified below are hereby-
designated representatives of the respective parties. Either party may from time
to time designate in writing a new or substitute representative(s):
For Social Services: For the Contractor:
Richard Rowe Judy Kron, Director Community
Assistance Payments Manager Problem Solving &Programs
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Contract No. PY01-CCDI
13. Notice
All notices required to be given by the parties hereunder shall be given by
Certified or registered mail to the individuals at the addresses set forth below.
Either party may from time to time designate in writing a substitute person(s)
or address to which such notices shall be sent:
To: Social Services To: United Way of Weld County, Inc.
Judy A. Griego, Director Jeannine Truswell,
P. O. Box A Executive Director
Greeley, CO 80632 P.O. Box 1944
Greeley, CO 80632
14. Litigation
The Contractor shall promptly notify Social Services in the event that the
Contractor learns of any actual litigation in which it is a party defendant in a
case which involved services provided under this Agreement. The Contractor,
within five (5) calendar days after being served with a summons, complaint, or
other pleading which has been filed in any federal or state court or administrative
agency, shall deliver copies of such document(s) to the Social Services' Director.
The term "litigation" includes an assignment for the benefit of creditors, and
filings in bankruptcy, reorganization and/or foreclosure.
15. Termination
This Agreement may be terminated at any time by either party given thirty (30)
days written notice and is subject to the availability of funding.
16. Entire Agreement
This Agreement together with all attachments hereto, constitutes the entire
understanding between the parties with respect to the subject matter hereof, and
may not be changed or modified except as stated in Paragraph 10 herein.
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Contract No. PY01-CCDI
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the
day, month, and year first "tten.
ATTEST: % BOARD OF COUNTY COMMISSIONERS
Weld Cou t C 440,119 a WELD COUNTY, OLORADO
el 14 4,
By: ® v` By:
Deputy Clerk M. J. G le, Chair
Ffi54100
D AS RM:
CONTRACTOR:
ty Attorney
By: I re.--U.K 1
WELD COUNTY DEPARTMENT OF J e Haefeli, Chair
SOCIAL SERVICES
By:
Judy . Gri o, Direc r Jeanni Truswell, Execu ive Director
11
Exhibit A
Statement of Work
A. Statement of Work
1. It is hereby agreed that the Contractor shall comply with the following
Statement of Work and responsibilities. The Contractor shall provide the
services specified in the Contractor's Request for Application, attached hereto
and any Addenda to the Request for Application.
The Contractor shall receive state funds and disburse such funds pursuant
to the Budget attached hereto in the Request for Application and, if
applicable, any addenda to the Request for Application.
2. Social Services shall provide guidance to the Contractor, as deemed
necessary by the State or at the request of the Contractor, and monitor the
Contractor's compliance and adherence to the terms of the contract.
3. The parties agree that services to be provided under this contract, excepting
preparation, submission and acceptance of a Final Financial Report and a Final
Program Report, shall be completed no later than June 30, 2002. Any funds
unliquidated by the Contractor shall revert back to Social Services.
Attached to Exhibit A shall be the information delineated in the Contractor's
Request for Application; the following is a sample list of what should be
Included:
a) Application Summary Form
b) Section A - Need for the Project Expected Impacts/Benefits
c) Section B - Program Description, Administrative Capacity and
Accountability
d) Section C - Coordination, Collaboration and Local Match
e) Section D - Plan for Continuation
f) Section E - Line Item Budget Narrative
Any addenda, if required.
EXHIBIT A
PAGE 1 OF 14
Acronyms and abbreviations used in Exhibit A and Attachment#1
CCC—Colorado Community Colleges
CORRA—Colorado Office of Resource and Referral Agencies
DSS—Department of Social Services
ECERS—Early Childhood Environmental Rating Scale
EDAP—Economic Development Action Partnership
FCCERS—Family Child Care Environmental Rating Scale
ITERS-Infant/Toddler Environmental Rating Scale
NACCRAWARE —National Association of Child Care Resource and Referral Agencies
software
NAEYC—National Association for the Education of Young Children
PDP—Professional Development Plan
SACERS— School Age Children Environmental Rating Scale
SFY—State Fiscal Year
TANF—Temporary Assistance to Needy Families
COLORADO DMSION OF CHILD CARE GRANT APPLICATION-PA gjl�IT A
PAGE 2 OF 14
APPLICATION SUMMARY FORM
County Department
(please give full departmental name):Weld County Department of Social Services
Address: P .O, Rox A
City/Stare/Zip: Greeley, CO 80631
County Department Contact Person: Judy Griego
Phone Number. 970-352-1551x6510 FaxNumber.970-353-5215
E-Mail Address: griegoja@co .weld.co .usAmountRequested: $57 , 530
Federal Employer Identification Number(FEIN):
Funds will be used for
(check all that apply)
New child care facility startup Minor renovation to meet licensing requirements
Expansion of existing facility X Equipment/supplies
—57 Training X Consumer Education
X Resource and referral x Provider retention
X Provider/staff training x Costs to meet licensing requirements
Staff/operating: Detail how you plan to
• continue staff costs after grant ends in your
response to Section D -Continuation X Expanding quality of care in target community(ies)
•
CHECK ALL THAT APPLY TO THE PROPOSED PROJECT
X Early childhood program Children of teen parents
X School-age(Out of School)program _ Children of homeless families
X Children with special needs x Infants/Toddlers
Public school site Colorado Pre-school Program
Migrant and seasonal workers • Children in Chapter 1 local school districts
X Private-for-profit center Family resource center/school
X Evening/weekend care X Full-week care
Wrap-around child care(part-day) Other(specify):
• Area of high crime or poverty
I certify that the information provided in this application is, to the best of my knowledge, complete and
accurate. If the award is made, the applicant commits to project implementation in keeping with the
proposal content and budget and to adhere to all assurances, certifications, terms. conditions. and other
requirements contained in this application and in the:RFA.
Authorized name and signature:
M. J. Geile, Chair
��` E 03/14/2001
Print Name Sigtfature
Date
EXHIBIT A
PAGE 3 OF 14
Section A: Need For The Project and Expected Impacted/Benefits
Areas to be served and gaps: Weld County has 160,000 people (EDAP, 1998), of whom 28%
(@44,000) are children under the age of 18, according to Kids Count in CO, 1997/98. Our
county report from the Colorado Children's Campaign states there are 7,392 children needing
care, with only 3,972 licensed slots available. Child Care Resource and Referral(CCR&R)
located at United Way of Weld County works with 315 of the 389 licensed child care centers and
home providers throughout the county. In 2000, CCR&R received 1,174 calls (a 14%increase
from 1999) from parents seeking assistance in locating child care. Despite our recruiting efforts,
our child care homes total 277, dropping 16 homes from 1999. Our County also lost one center
in 2000, dropping us from 39 centers in 1999 to 38 centers in 2000. We expect two new centers
to open in 2001. In one week two centers had 3 staff quit to go to higher paying positions.
Basically, our recruiting doesn't keep us even. Last year, there were NO infant slots available in
child care homes. To date, four of the 12 areas in the County(Ft. Lupton, Erie,
Hudson/Keenesburg, and Ault/Pierce/Nunn)have almost no vacancies and we just recruited for
two of these four areas. Our unemployment rate for 2000 was 3.23 and we continue to fall 27%
below the state average of per capita income coming in at$21,723 compared to $29,888 for
Colorado. Weld County continues to be one of the largest and poorest counties in the state.
Last year, child care issues were so great that a Memorandum of Understanding was created
between the Weld County Government,United Way of Weld County(UWWC),Aims
Community College, Centennial Board of Cooperative Educational Services (BOCES), School
District Six, City of Greeley and the City of Evans to study the care and supervision of our
children and youth. A community wide effort,the task force committees analyzed studies and
conducted research to determine areas of need faced by our children. (Copies available at
UWWC) The committees for Children Five Years and Under and Children Six to Twelve Years
of Age recommended that, among others, CCR&R continue and expand it's programs on
recruiting quality licensed child care home providers and educating the community about
choosing quality child care. Serious gaps that were noted included the lack of before and after
school care programs, infant care,rural care, off-hour care and programs for special needs
children all of the areas that were focused on in last year's Expansion Grant.
These gaps in the availability and access to quality licensed child care providers throughout
our County and particularly in the rural areas must be addressed. In order to do so, we
propose to increase the availability of affordable child care for low income working families in
several ways:
• Continue to increase the number of child care centers and home providers in Weld
County through recruitment, incentives and training.
• Continue to retain child care providers through professional development plans,
education/training,neutering and incentives for serving targeted gaps in care.
• Continue to improve the overall awareness of choosing quality child care through a
Public Relations effort, focusing on bilingual and low-income working families.
• Improve access to child care home and center information by building a website for
easy access to open child care slots and information on choosing quality child care.
• Explore the Child Care Task Force recommendations to start a child care
network/center. We will focus this on special needs children.
• Increase the quality and quantity of out of school care by studying the gaps in before
EXHIBITA
and after school care and developing a course focused on care for school age children. PAGE a of 14
• Increase the quality of child care throughout Weld County by providing quality assessment
training to providers.
• Develop distance learning material for preschool and school age care.
Last year, we received money to offer training, financial incentives,public relations campaign to
recruit and retain quality child care providers throughout Weld County. We targeted infant care,
rural care,bilingual care, and off-hour care (evenings and weekends) - areas that serve low-income
families.
Our initial grant has been very successful. Currently, Child Care Resource and Referral of United
Way of Weld County(CCR&R)has recruited 17 child care home providers. Of these providers, 6
serve rural areas, 2 serve bilingual families, 4 are offering off-hour care, and take infants.
Additionally, there have been two child care centers that have expanded to include 10 infant slots
each. Of the 17 new recruits, all are matched to mentors for the initial 3 months and all have
requested to continue in the 6 month mentoring program. This has added 34 infant/toddler slots, 34
before and after school slots and 68 toddler-preschool slots. Given the popularity and success of
this program (so far, only one new recruit has dropped out and that is because her husband got a job
out of state), we need to expand the recruiting and mentoring program. We currently offer
orientation and assistance to potential new providers twice a month and are working with the local
food programs to offer our training with their pre-licensing training.
Additionally,Aims Community College supplied the tuition and incentive for 9 providers to take
one, sometimes 2 courses. The pre-licensing video series will be completed and available to more
potential providers,who we intend to target to receive our orientation and training along with the
video information.
Together, Aims and CCR&R created a public relations campaign for Weld County to educate
employees about choosing quality child care. Posters and brochures and a bilingual insert are being
distributed to major employers throughout Weld County. We also run weekly ads encouraging
people to contact CCR&R to find out about choosing quality child care in 6 rural newspapers and 2
large local papers. CCR&R developed a checklist on choosing quality child care that is given to
parents calling about child care availability. We are working with other agencies to create and
deliver information to parents about summer child care options and activities.
Other funding: United Way of Weld County(UWWC)will continue to provide funding to the
Incentive Program. Additionally, UWWC will pick up the costs of re-printing the brochure, and
continues to support staff time. Kodak has awarded Family Support Network a program of UWWC
dollars to conduct research and to educate the community about child care issues in Weld County
that can off-set some program expenses. Additionally,R.R. Donnelley will provide some incentive
dollars to recruit child care providers. CORRA also provides money towards these efforts. Aims
Community College has two Infant Toddler Quality Expansion grants, an Infant Toddler Quality
Improvement grant from the state, Title V, and Head Start Partnership federal grants. These enable
Aims to link training opportunities to child care providers. Last year,Aims served 20 providers
from 9 centers and 1 home. Weld County continues to transfer the maximum amount of TANF
funds to child care activities, focusing on low-income working families, and child welfare. The
child care block grant allocation is not generating sufficient funding for Weld County to allow us to
divert any funds from monthly subsidizes to expand child care services. Weld County's child care
allocation dropped by about$230,000 between SFY00 and SFY01. Weld County has significantly
EXHIBIT A
PAGE 5 OF 14
increased child care rates in recent years; however, Weld County was unable to increase such rates
in 2001 because of factors noted above. Fortunately, in analyzing child care rates among the ten
largest counties, Weld County is comparable or higher than the average child care rate distribution
'from DSS.
Benefits to low income families: Our programs benefit low income and working parents by
increasing the number of child care homes available throughout the county. Our target areas
include recruiting for shift care and off-hour care,which will aid many low income families.
Additional training for child care providers adds quality to programs for all children served,
including low income families. Our collaboration with the Weld County Department of Social
Services and their participation in committees that developed these programs furthers a low-income
family's ability to have a voice in determining what before and after school care access they require
in order to continue to be productive employees. We are translating information about choosing
quality child care and financial subsidies which will benefit low income Spanish families.
Grant money is essential: Expansion Grant Dollars are essential in our ability to assist
low-income working families to access quality child care in rural settings and for bilingual and off-
hour care. Currently, our efforts are barely keeping even. Your dollars will increase our efforts to
recruit and retain providers. By using recognized rating scales (i.e. ITERS,ECERS,FCCRC, etc.)
providers will acquire skills and knowledge of concrete quality indicators in their programs and
have the information to make actual improvements to their quality.
Section B: Program Description,Administrative Capacity and Accountability
Goals and Objectives: This year's Expansion Grant will target expanding child care home care in
rural areas, off-hour care,bilingual care, infant care, and before and after school care. We also
intend to increase community awareness of quality child care and provider ability to provide quality
child care. All goals and objectives are to be complete by June 30, 2002. Other timelines are noted.
In general, all providers for recruitment will be chosen based on their ability to meet one of our
targeted areas:
* Rural care *Before/After School * Off-hour care
* Bi-lingual care * Infant care
This year, we are collaborating more with Aims by connecting with the potential providers who
check out Aims' pre-licensing video. We hope to recruit some for the mentoring program. Quality
assessment training will assist providers in recognizing and implementing quality indicators. We
will use the Infant Toddler Rating Scale, Early Childhood Rating Scale, Family Child Care Rating
Scale and School Age Care Rating Scale.
The website will create even more access to information about before and after school
programs, quality issues and availability. LTWWC is the home of Helpline,the countywide
information and referral service. CCR&R has recently converted to NACCRAware—a software
program that has the capability to offer child care information to the general public. CCR&R's
website will link to Helpline. L W WC will provide the server and host the site. The costs we have
listed are to create the website.
The following charts list goals, objectives, timelines, and accountability.
EXHIBIT A
PAGE 6 OF 14
Goal 1: Increase the number of new child care home providers in Weld County.
Objective 1: Continue recruiting new child care providers through incentives and training
to create 80 new slots in our targeted areas. Providers will be selected based on what
targeted needs are being met.
Activities Timing Measurement
Recruit 20 new child care home Beginning July 75% (15) will be recruited
providers in 12 months and offer them 2001 and use the incentive dollars.
pre-licensing incentives
Work with local food programs to Beginning July 75% (9) training/
offer a minimum of 12 pre-licensing 2001 orientations will be given.
orientations/trainings
Offer access to the mentoring program Beginning July 100% of Weld County
to potential providers who are using 2001 people checking out the
the pre-licensing video video will receive
information.
Goal 2: Continue to retain child care providers.
Objective 1: Provide continuation of training opportunities for licensed home child care
providers beyond pre-licensing training.
Activities Timing Measurement
Develop 6 hours of preschool child July 2001 - Six hours of preschool video
care video including support materials Jan. 2002 training and support
and assessment of learning materials ready for
components (see attached list of video dissemination
topics)
Research and develop 6 hours July 2001 — 6 hours of video training and
videotape training for school-age child Jan. 2002 support materials developed
care including support materials and for out of school care for
assessment of learning school age children
Pilot each training segment with 10 Jan.2002 — Evaluation/feedback
students for a total of 30 students March 2002 regarding effectiveness of
training materials from each
segment •
Conduct follow-up survey with April 2002— Specific data to verify
providers to assess retention May 2002 retention
EXHIBIT A
PAGE 7 OF 14
Goals 2: Continue to retain child care providers.
Objective 2: Create and implement a Professional Development Plan for child care
centers professionals.
Activities Timing Measurement
Provide academic advising for July 2001 — Approved PDP for 20
providers to determine their Sept. 2001 participants
Professional Development Plan goals
and how to meet those goals
Provide tuition,books, conference
fees, cost of substitute coverage, Grant funds distributed
and/or child care costs for successful Throughout grant including stipend and
completion of PDP. A stipend will be period PDP's completed
awarded upon successful completion
of the PDP
Objective 3: Continue and expand the 6 month mentor program.
Activities Timing Measurement
Continue to recruit, train and match 15 Begin July 2001 Mentors will be matched
mentors with new providers for 6 and paid
months
Offer monthly training/support groups Beginning July 10 support groups/trainings
for mentors and their mentees 2001 will be completed
Goal 3: Continue to increase the community awareness and access to information
about choosing quality child care in Weld County.
Objective 1: Target Bi-lingual and low-income families to receive information on quality
child care.
Activities Timing Measurement
Translate,print and distribute 100 June 2002 Brochures/posters done and
posters in Spanish and 2000 distributed
flyers on choosing quality child care
in Spanish
Objective 2: Build a web site to access information about before and after school
programs and child care availability throughout Weld County
Activities Timing Measurement
Use NACCRAWARE to link to October 2001 Website up and being used
United Way of Weld County's
Helpline to build a CCR&R website
Publicize our resources, including March 2002 Information on website
child care information,brochures and
checklists on the web site
EXHIBIT A
PAGE8 OF 14
Goal 4: Explore the Child Care and Youth Supervision Task Force recommendation
to start a child care_provider network/center.
Objective 1: Study ggs in services to children with special needs.
Activities I Timing Measurement
Research the gaps in qu slity child care Begin August Complete January 2002
for children with special needs 2001
Create a collaboration and plan to Begin February Plan complete by April
address the gaps in child care for 2002 2002
special needs children identified by the
research
Goal 5: Increase the quality and quantity of out of school time care by studying the
gaps in before and after school care and developing a course focused on care for
school age children.
Objective 1: Study the gaps in before and after school care in Weld County.
Activities Timing Measurement
Survey current licensed and exempt July 2001 — Completed needs
out of school time providers for Oct 2001 assessment with specific
training needs recommendations
Objective 2:Develop a course focused on care for school age children during out of
school time.
Activities Timing Measurement
Research best practices and program July —Sept.2001 Comparison and selection
models for out of school time for of models of school age
school age children care programs
Develop curriculum, syllabus, rubrics July —Sept.2001 Curriculum submitted for
for evaluation for 30 hour course approval
Pilot course for 15 students providing Sept.2001—Feb Course approved by CCC
them with tuition and incentive 2002 program manager
Spring quarter Evaluation of course by
2002 students; tuition and
incentive
EXHIBITA
PAGE 9 OF 14
Goal 6: Increase the quality of child care throughout Weld County.
Objective 1: Provide quality assessment training to center and home providers who
participated in the training component(s) of this project.
Activities Timing Measurement
Enroll students in ITERS, ECERS, Jan 2002— Successful completion of
FCCERS, SACERS course (1 credit June 2002 course by students with
each) written plan for
implementing changes to
improve quality
Provide tuition,books and incentive to Jan 2002— Funds distributed
students June 2002
Closing the gaps identified in Section A:
This project will directly impact the gaps identified in Section A that prevent low-income
families from accessing quality child care. We are focusing many goals on home care because it
is more afforable. We will study before and after school care needs and then recruit based on
those findings. In order to serve low-income working families better,we have a DSS
representative on our CCR&R and Special Needs Committees.
The public relations campaign will educate the community about choosing quality child care and
will specifically give the community access to information about before and after school child
care and child care in rural areas and for our other targeted areas. This increases the hours that
people will have this information available to them. Low-income families will be able to access
this through computers at libraries and at work.
Our project will also improve accessibility to training and improve quality of care in Weld
County. Our pre-licensing video expands the availability of training. Providers have requested
specialized training for care of infants, toddlers,preschoolers and school age children. Some
providers cannot access training outside their homes or communities so the distance education
format will accommodate their needs.
Goal Measurement: (see table)
Timeframes: (see table)
How providers are selected: Providers will be selected based on their willingness and ability to
address targeted areas listed above. Only licensed providers will be selected.
Outreach activities: We will solicit participants for training with written invitations to submit a
Professional Development Plan. We will follow-up applicants with academic advising. We will
contact out of school providers and licensed child care providers for their continuing training
needs.
EXHIBIT A
PAGE 10 OF 14
County DSS plans for overseeing and evaluating and monitoring this project:
DSS will have representation in developing our studies of before and after school care and care
requirements for special needs children in the county. A monthly review of the progress of the
project will occur, along with quarterly reports.
Licensing issues:
Our project addresses initial licensing issues for potential new child care home providers through
our orientation and pre-licensing training done in conjunction with local food programs.
Children impacted:
Our project will directly impact the 80 children who will fill the slots made available by
recruiting 20 new child care home providers. A larger number of children stand to benefit from
our campaign on choosing quality child care. Since every parent who calls CCR&R for child
care information receives our checklist on choosing quality child care, we are potentially
impacting a minimum of 1,000 children a year. Children in need of before and after school
programs in rural areas will also benefit from our research and recruitment of care and children
with special needs will reap the rewards of our research in following years as we develop
collaborative efforts to meet their unique needs throughout the county. The quality assessment
segment of the proposal benefits all children in child care where quality improvement is
implemented.
The number of children impacted with the Aims training component will be significant.
We plan to limit participation of center personnel to 2 per center,in an effort to serve more
centers. We will track licensed capacity of centers and homes served through this training
component to report numbers of children impacted.
Staffing:
United Way of Weld County: Judy Kron, Director Rudy Pisano, CCR&R Coordinator; Kathy
Brunson, FSN Coodinator; Anne Erebia, Administrative Assistant
Aims Community Staff: Kathy Hamblin, MA:Program Director for Family and Life Education:
Judy Gump,MA,Assistant Professor: Rebecca Ward, Assistant Professor
Program monitoring: Contracters will submit quarterly reports,billing, and progress reports
toward stated goals to the County Department of Social Services.
Section C: Coordination, Collaboration and Local Match
Collaboration:
Our project is the result of a unified effort to collaborate and coordinate services to provide
quality child care throughout the county. Four committees advise our program,these committees
are:
• The CCR&R committee, made up of representatives from child care home providers
association representatives, DSS, child care center directors association representatives,
school districts and BOCES staff; agencies that provide screening, healthcare and services
to special needs children, and parents.
EXHIBIT A
PAGE 11 OF 14
• The Family Support Network Committee is made up of business representatives from large
to small organisations and provide support to the public relations project. This committee's
purpose is to educate the local business community about the issues surrounding child care
and the impact those issues have on employers. Recruitment needs are high for businesses.
• The CCR&R Special Needs Committee made up of representatives from schools and
agencies who work in the area of providing services to children with special needs.
• The Aims Community College Early Childhood Professions Advisory Committee is made up
of child care providers,trainers and community members.
Other successful local collaborations include the Weld County Child Care and Youth
Supervision Task Force described in Section A. This Task Force had members who wanted to
continue on.with the recommendations join the CCR&R committee. The Weld County Child
Abuse Coalition that has been active in our community since 1989.The Children's Festival
collaboration effort is in its 20th year.United Way and the NCMC Hospital Foundation are
partnering to bring Dr. Perry to Weld County this spring.
Coordination:
We continue to coordinate CCR&R services, as well as the activities outlined in this project
through our UWWC and Aims Partnership.
Local Match:
We will supplement funding of this project through United Way of Weld County, Colorado
Office of Resource and Referral Agencies, Aims community College and a Kodak grant,R.R.
Donnelley, and other grants. Our in-kind and cash match exceeds the required level and includes
the majority of staffing costs, space at Aims, and United Way of Weld County,bookkeeping and
office materials. Aims has Carl D. Perkins development funds, as well as general Aims funds.
Section D: Plan for Continuation after Grant Ends
Community Support:
Our public relations efforts will assist in building community support. The members of the
various committees who oversee this project will also contribute to ensure this project can be
expanded to meet the growing needs of our county.
Plans for continuing funding:
UWWC is committed to serving children in Weld County. A Children's Initiative is being
kicked off in 2001 to increase time and funding to children. Since CCR&R and the Family
Support Network and the Special Needs Committee are all under the UWWC, who continues to
increase their support. Our business connections will also help to pick up some of the public
relations costs and our initial incentive program will be funded by employers to recruit shift care
for their employees. CORRA funding continues to be available. Tuition, grants, and potential
funding from Aims Foundation are possibilities to continue the programs.
EXHIBIT A
PAGE 12 OF 14
Section E: Budget
Aims Training Budget Request Request Match
Goal 2, Objective 1
Tuition, stipend for 20 students (6 credits per student @$29 per $ 3,480
credit)
Incentive for 20 students @ $50 per student 1,000
Child care, substitute costs 600
Goal 2, Objective 3
Preschool distance learning—6 hours
$50 duplication fee X 10 sets $ 500
Curriculum development and support(60 hours@$20 per hour) 1,200
Materials and cash incentive (cassette tape @ $10 and incentive 600
@$50 for 10 students)
School Age distance learning—6 hours
Video development(3hours @ $1600) $ 4,800
Supplemental materials development (60 hours @ $20) 1,200
Materials and cash incentive for students (Activities book @ $25
+incentive @ $50 per student x 10 students) 750
Video tape duplication 340
Goal 4
Survey community needs for school age care curriculum $ 200
Course development 30 hours (Perkins funds-new course, $7,500
(10:1 x 30 hours x$25)
Pilot curriculum: tuition,materials and incentive for 10 students
($29 x3 credits+$50 materials +$50 incentive x 10 students) 1,870
Goal 5 •
Tuition(1 credit),books incentive for 10 students in each quality $ 1,560
assessment course($29 x 40 students x 1 credit)
Marketing $ 500
Coordination time- .20.b IE (.20 x 32,000) $ 6,400
TOTAL $25,000 $7,500
17 , 0°0
EXHIBIT A
PAGE 13 OF 14
March 14, 2001
TO WHOM IT MAY CONCERN;
I,Pam Ward, strongly support Weld County Department of Social Services and United
Way of Weld County in their collaborative efforts to obtain funding through the Quality
Expansion Grant. Their efforts have put together an Incentive Program to recruit and
retain child care providers across Weld County which has been sucessful. As a mentor in
the program it helps new providers have a realistic view of what can be expected in our
industry. The CCR&R program is committed and dedicated to the quality of care needed
within our community coupled with their commitment, dedication and enthusiasm to
children and families.
The CCR&R program continues to support and collaborate with various agencies within
the community to provide quality services to children and families. These agencies work
cooperatively in providing information vital to the parent/consumer seeking child care.
I strongly support and recommend these agencies in this endeavor. Should you have any
questions or concerns, please feel free to contact me at your convenience.
Sincerely,
Pam Ward
Home Child Care Provider
My Friends and Me EXHIBIT
PAGE 140F 14
Learning Centers, Inc.
165 S. 2nd Street
LaSalle, CO. 80645
(970) 284-5131
Fax: (970) 284-5336
March 12, 2001
To Judy Griego,
I am writing a letter of support for Weld County's dedication and collaboration in
supporting early childhood education staff training programs.
My Friends and Me is a private for-profit early childhood education center. Our
NAEYC accredited program provides high quality early care and eduration for
infants through school age children. We also provide preschool services for pre-
kindergarten children who are at risk of early school failure. We recognize that
services must be implemented in partnership with conunnnity resources, training
programs, centers, and families to ensure the overall goal to provide accessibility
and quality of childcare for our children.
As an employer of teachers of early childhood programs, it is wonderful to have
the support of our county in the training of teachers for our classrooms. It is our
belief that by developing a partnership between community, local schools, and
child care professionals is the best way to meet the needs of today's families. We
also feel that collaborating with county agencies is one way to actualize this
partnership. Through collaborative efforts, we will have the resources available to
reach the diverse populations that our county serves and improve the quality of life
for the families of this community.
Sincerely, IL.C1
Peggy Burdan
Administrative Director
Y ATTACHMENT#1 TO EXHIeITA
PAGE 1 OF 8
•
United Way
of Weld County
814 9th Street P.O.Box 1944 Greeley,CO 80632
970/353-4300 970/353-4738 Fax 800/411-8929 uwwc@ctos.com www.unitedway-weld.org
June 5, 2001
Mr. Scott Raun
Colorado Department of Human Services
Division of Child Care
1575 Sherman Street
Denver, Colorado 80203-1714
Dear Mr. Raun:
Thank you so much for your generous support of our programs. We want to apologize for the late
response. The communication between the Department of Social Services, Aims, and United Way
of Weld County took longer than anticipated. Attached is a revised set of goals and budgets
reflecting the changes you recommended. We would like to take this time to address the concerns
that were expressed.
• We apologize for not double-spacing the application. We will amend that issue in the
future.
• We hope to be able to access some of your dollars in the future—not to sustain existing
programs,rather to expand or create new programming. We are constantly looking at
new funding sources to sustain programs and are hesitant to write grants for new
additions, unless we are confident that we will be able to sustain them.
• Carl Perkins is federal dollars. We have adjusted our budget to reflect that.
• We are in the process of researching any videos that may exist for school age distance
learning. We have adjusted our goals and budget to reflect your instruction to remove
making the video.
Again, we greatly appreciate your comments and your funding support for our programs.
Sincerely,
J y o,D or dy Kron, Community Problem Solving Director
Id C ty Dep ent of Social Services United Way of Weld County
•
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ATTACHMENT#1 TO EXHIBIT A
PAGE 2 Of 8
Goal 1: Increase the number of new child care home providers in Weld County.
Objective 1: Continue recruiting new child care providers through incentives and training '
to create 80 new slots in our targeted areas. Providers will be selected based on what
targeted needs are being met.
Activities Timing Measurement
Recruit 20 new child care home Beginning July 75% (15)will be recruited
providers in 12 months and offer them 2001 and use the incentive dollars.
pre-licensing incentives
Work with local food programs to Beginning July 75% (9) training/
offer a minimum of 12 pre-licensing 2001 orientations will be given.
orientations/trainings
Offer access to the mentoring program Beginning July 100% of Weld County
to potential providers who are using 2001 people checking out the
the pre-licensing video video will receive
information.
Goal 2: Continue to retain child care providers.
Objective 1:Provide continuation of training opportunities for licensed home child care
provider's beyond pre-licensing training.
Activities Timing Measurement
Research and develop 6 hours July 2001 — 6 hours of video training and
videotape training for school-age child Jan. 2002 support materials developed
care including support materials and for out of school care for
assessment of learning school age children
Pilot each training segment with 10 Jan.2002 — Evaluation/feedback
students for a total of 30 students March 2002 regarding effectiveness of
training materials from each
segment
Conduct follow-up survey with April 2002— Specific data to verify
providers to assess retention May 2002 retention
ATTACHMENT#1 TO EXHIBIT A
PAGE 3 OF 8
Goals 2: Continue to retain child care providers.
Objective 2: Create and implement a Professional Development Plan for child care
centers professionals. -
Activities Timing Measurement
Provide academic advising for July 2001 — Approved PDP for 20
providers to determine their Sept. 2001 participants
Professional Development Plan goals
and how to meet those goals
Provide tuition,books, conference
fees, cost of substitute coverage, Grant funds distributed
and/or child care costs for successful Throughout grant including stipend and
completion of PDP. A stipend will be period PDP's completed
awarded upon successful completion
of the PDP
Objective 3: Continue and expand the 6 month mentor program.
Activities Timing Measurement
Continue to recruit,train and match 10 Begin July 2001 Mentors will be matched
mentors with new providers for 6 and paid
months
Offer monthly training/support groups Beginning July 10 support groups/trainings
for mentors and their mentees _ 2001 will be completed
Goal 3: Continue to increase the community awareness and access to information
about choosing quality child care in Weld County.
Objective 1: Target Bi-lingual and low-income families to receive information on quality
child care.
Activities Timing Measurement
Translate, print and distribute 100 June 2002 Brochures/posters done and
posters in Spanish and 1000 distributed
flyers on choosing quality child care
in Spanish
Objective 2: Build a web site to access information about before and after school
programs and child care availability throughout Weld County
Activities Timing Measurement
Use NACCRAWARE to link to October 2001 Website up and being used
United Way of Weld County's
Helpline to build a CCR&R website
Publicize our resources, including March 2002 Information on website
child care information,brochures and
checklists on the web site
ATTACHMENT#1 TO EXHIBIT A
PAGE 4 OF 8
Goal 4: Explore the Child Care and Youth Supervision Task Force recommendation
to start a child care provider network/center.
Objective 1: Study gaps in services to children with special needs.
Activities Timing Measurement
Research the gaps in quality child care Begin August Complete January 2002
for children with special needs 2001
Create a collaboration and plan to Begin February Plan complete by April
address the gaps in child care for 2002 2002
special needs children identified by the
research
Goal 5: Increase the quality and quantity of out of school time care by studying the
gaps in before and after school care and developing a course focused on care for
school age children.
Objective 1: Study the gaps in before and after school care in Weld County.
Activities Timing Measurement
Survey current licensed and exempt July 2001 — Completed needs
out of school time providers for Oct 2001 assessment with specific
training needs recommendations
Objective 2: Develop a course focused on care for school age children during out of
school time.
Activities Timing Measurement
Research best practices and program July —Sept.2001 Comparison and selection
models for out of school time for of models of school age
school age children care programs
Develop curriculum, syllabus,rubrics July —Sept.2001 Curriculum submitted for
for evaluation for 30 hour course approval
Pilot course for 15 students providing Sept.2001—Feb Course approved by CCC
them with tuition and incentive 2002 program manager
Spring quarter Evaluation of course by
2002 students; tuition and
incentive
ATTACHMENT#1 TO EXHIBIT A
PAGE 5 OF 8
Goal 6: Increase the quality of child care throughout Weld County.
Objective 1: Provide quality assessment training to center and home providers who
participated in the training component(s) of this project. -
Activities Timing Measurement
Enroll students in ITERS, ECERS, Jan 2002— Successful completion of
FCCERS, SACERS course(1 credit June 2002 course by students with
each) written plan for
implementing changes to
improve quality
Provide tuition,books and incentive to Jan 2002— Funds distributed
students June 2002
ATTACHMENT#1 TO EXHIBIT A
PAGE 6 OF 8
COLORADO DIVISION OF CHILD CARE
LINE ITEM BUDGET AND BUDGET NARRATIVE FORM
Child Care Quality and Availability Improvement Grants—Line Item Budget:
County: Weld-County Department of Social Services
Funding Period: 7/1/00 to 6/30/02
BUDGET FOR DIRECT COST OF CHILD CARE PROGRAGMS
Budget Categories State Cost Local Match Total Cost
Personnel $3,200 $13,200 $16,400
Fringe Benefits 0 0 0
Travel - 0 0 0
Supplies $9,760 $3,300 $13,060
Equipment 0 0 0
Other $20,640 $5,955 $26,595
SubTotal—Child Care Prog. $33,600 $22,455 $56,055
COUNTY ADMINISTRATIVE COSTS
Budget Categories State Costs Local Match** Total Costs
Specify Cost below
SubTotal—Admin. $1,000 $1,000
Grant Total $34,600 $22,455 $57,055
ATTACHMENT#1 TO EXHIBIT
PAGE 7 OF 8
Section E: Budget Narrative
Aims Training Budget Request Request Match
Goal 2,Objective 1
Tuition, stipend for 20 students (6 credits per student @$29 per $ 3,480
credit)
Incentive for 20 students @ $50 per student 1,000
Child care, substitute costs 600
Goal 2, Objective 3
Preschool distance learning—6 hours
$50 duplication fee X 10 sets $ 500
Curriculum development and support(60 hours@$20 per hour) 1,200
Materials and cash incentive(cassette tape @$10 and incentive 600
@ $50 for 10 students)
Supplemental materials development(60 hours @ $20) $ 1,200
Materials and cash incentive for students (Activities book @ $25
+incentive @ $50 per student x 10 students) 750
Video tape duplication 340
Goal 4
Survey community needs for school age care curriculum $ 200
Course development 30 hours
Pilot curriculum: tuition,materials and incentive for 10 students
($29 x3 credits+$50 materials +$50 incentive x 10 students) 1,870
Goal 5
Tuition(1 credit),books incentive for 10 students in each quality $ 1,560
assessment course ($29 x 40 students x 1 credit)
Marketing $ 500
Coordination time - .20 FTE(.20 x 32,000) $ 3,200 3,200
TOTAL $17,000 $3,200
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Section E: Budget Narrative cont. ATTACHMENT#1 TO EXHIBIT A
PAGE8 OF 8
United Way of Weld County CCR&R Budget Request Request Match
Incentive Program
Stipend for 4 recruits (300 each—the rest are cash matches) $ 1,200 $4,800
Incentive for 4 mentors @$ 155 per mentor 1,820 1,155
Mentor Programs
10 x $425 for 6 month mentee reimbursement $ 4,250
10 x $475 for 6 month mentor reimbursement 4,750
10 x $100 for training for mentees and mentors 1,000
Public Relations
100 Posters in Spanish $ 300
1000 Brochures in Spanish 750
5000 Recruitment flyers 250
Recruitment ads 1,700
Web Site $ 3,000
Staffing and Supplies
Personnel $ 10,000
Supplies 300 100
Postage 300 200
TOTAL for UWWC $16,620 $19,255
DSS administrative $ 1,000
TOTAL for Aims $17,000 $ 3,200
TOTAL $34,620 $22,455
6
Exhibit B
I.Additional Provisions
A. Order of Precedence
1 Order of Precedence: In the event of conflicts or inconsistencies between this contract
and its exhibits or attachments, such conflicts or inconsistencies shall be resolved by
reference to the documents in the following order of priority:
a. Colorado Special Provisions, pages 10 to 12.
b. Contract, pages 1 to 2.
c. General Provisions, pages 3 to 9.
d. Additional Provisions (Exhibit B), pages 1 to 5.
e. Attachment 1 to Exhibit A.
f. Exhibit A(Contractor's Request for Application)
2 The parties understand and agree that the order of precedence set forth in this provision
shall control over any conflicting order that may be prescribed in paragraph D of the
contract General Provisions.
Grant Provisions:
3 In accordance with Exhibit A, the contractor shall comply with the following requirements
for programs and services:
a. The contractor shall use grant funds to increase the availability, affordability, and
quality of child care services for low-income families affected by welfare reform work
requirements or families involved in training/work preparation in order to position the
state to meet the work requirements under welfare reform.
b. The contractor shall perform, at a minimum, one of the following child care quality
and availability improvement activities, in accord with the contractor's approved work
plan and budget in Exhibit A and Attachment 1 to Exhibit A.
i. Child care program start-up activities;
ii. Expansion of child care space in existing facilities;
iii. Provide grants and loans to child care providers to assist them in meeting
applicable state, local and/or tribal child care standards, including applicable
health and safety requirements; grants and loans to promote start-up and
expansion of child care and to expand the number of children served;
iv. Improve the monitoring of, compliance with and enforcement of applicable state,
local and/or tribal requirements under the federal regulations;
v. Provide comprehensive consumer education activities for parents and the public;
vi. Provide activities that increase parental choice;
vii. Operate directly or provide financial assistance to organizations for the enhanced
development, establishment, expansion, operation and coordination of resource
and referral programs specifically related to child care;
viii. Provide training and technical assistance in one or more of the following child
care areas;
• Health and safety;
• Nutrition;
• First aid;
• Recognition of communicable diseases;
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• Child abuse detection and prevention; or
• Care for special needs..children.
ix. Provide activities that improve salaries and other compensation, e.g., fringe
benefits, for full-and part-time staff who provide child care services;
x. Create coordinated care systems such as wraparound, full-day, full-week, full-
year care. This may also include the creation of transportation systems to
support these services and projects linking child care and Head Start or other
pre-kindergarten programs;
xi. Minor renovation of facilities to meet licensing requirements;
xii. Develop and implement teen parent programs or weekend/evening or sick child
care programs;
xiii. Expand provider training and innovative recruitment/retention strategies;
xiv. Build public-private partnerships and business involvement in child care;
xv. Provide needs assessment and planning of community based child care and
education efforts which promote CCDF goals.
c. The contractor shall use grant funds only for those activities that result in the creation
of new child care options and/or enhancing and expanding current child care options.
d. The contractor shall coordinate grant activities with low-income and child care
assistance programs serving low-income families and families who are newly working
or involved in work training/preparation and with other programs providing a range of
child care and early childhood education services in the geographic area(s) providing
grant-funded services.
e. The contractor shall operate the grant within the confines of the federal child care
rules and regulations in Exhibit C as these regulations currently exist or as they may
be amended during the term of this Contract.
f. The contractor shall not use funds to supplant or replace funds currently being used,
planned, or committed, for child care activities. Grant funds shall not be used to
replace existing program revenues.
g. The contractor shall use a lawful, appropriate sub-contractor selection process that is
in keeping with the county's approved procurement and contracting procedures.
h. The contractor shall negotiate specific agreements on new slots development when
contracting with subcontractors.
i. These agreements shall, at a minimum, address the continuing availability of
newly developed and enhanced child care options created by the grant to low-
income and public assistance families.
i. The contractor shall demonstrate that more children and families will receive quality
services as a direct result of this grant funding.
i. The contractor's quality and availability program(s)will be monitored and
evaluated based on performance measures submitted as part of the grant
application. These performance measures are included in Exhibit A.
j. The contractor shall start funded activities within 30 days of receiving a signed
contract.
k. The contractor shall consult with the Department of Human Services/Division of Child
Care Licensing Specialist to ensure that all grant-funded programs meet applicable
licensing requirements.
1. The use of grant dollars for direct child care staff(provider) salaries and fringe
benefits during start-up and/or expansion of capacity is only allowable if directly
related to creating new or expanded child care services.
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m. In administering the grant program and funds, the contractor shall prioritize:
i. meeting the needs of low-income parents and-families having children with
special needs who are eligible for child care under federal child care regulations,
ii. making effective use of community resources, and
Hi. providing high quality programs,which create an environment that enhances the
age-appropriate, educational, social, cultural, emotional and recreational
development of children.
n. The contractor shall provide public awareness and outreach to low-income and newly
working families so they are aware of and can access grant-funded services.
o. The contractor shall submit any requests to use grant funds for the purchase of
computers and administrative software in writing for approval by the State. The state
will only consider such requests for programs serving 50 or more children and
demonstrating a direct relationship between the expenditure and increased child care
capacity and/or quality.
p. Grant funds shall not be used for direct subsidies/scholarships for child care or for
general administrative support services which are not directly related to this quality
expansion grant.
q. At a minimum, the contractor shall provide a local match of 10% of the total project
budget or that percentage of local match the contractor committed to in the approved
grant application—whichever is higher.
i. The contractor acknowledges it has confirmed the availability of the local match
prior to the effective date of the Contract.
ii. The contractor ensures that the local match will be met during the term of this
Contract.
r. The contractor shall cooperate with state and/or federal monitoring of the contractors
program and costs.
s. The contractor shall ensure parents have unlimited access to their children in care
and to the providers caring for their children during normal operating hours whenever
their children are in care.
t. The contractor shall not use funds for the following activities:
• to purchase or improve land,
• to purchase vans, trucks, or automobiles;
• to purchase, construct or permanently improve any building or facility.
u. The contractor shall not engage in activities intended to extend or replace regular
academic programs or for tuition (in grades 1-12)or for related expenses for
academic programs.
v. The contractor shall demonstrate in the final program report that more children
received quality child care services as a result of this funding.
w. If providing Out-of School Time Programs, the contractor shall ensure that these
services are available Monday-Friday, including school holidays and vacation periods
other than legal public holidays to children attending early childhood development
programs, kindergarten or elementary and secondary school classes during such
times of the day and on such days that the regular instructional services are not in
session.
B. Qualified Staff
1 The contractor shall provide qualified staff person(s) to administer and oversee the
Contract and the appropriate and lawful selection of the subcontractors, through a lawful
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county-approved procurement process, awardance of sub-contracts and approved funds,
, ongoing oversight of the appropriate sub-contractor obligations and expenditures of said
funds, data gathering, reporting and audit acceptable procedures.
C. Reporting
1 The contractor shall provide the State with brief quarterly programmatic and financial
progress reports, a final program report and a final financial report which includes
discussion of sub-contractor and/or other lower tier participant activities and costs.
a. The brief programmatic progress reports on the grant shall be due within 30 days of
the end of the quarter and shall include a brief status update on the contractor's
progress on the overall program of services as enumerated in Exhibit A, and
Attachment#1 to Exhibit A an activity/service report for the quarter, outreach and
public awareness activities to inform low-income families about the project; progress
in developing a plan for continuation of services after the grant ends,where
applicable; any significant problems and barriers which may have arisen and which
might impact the program of services; significant innovations; copies of products or
reports generated during the reporting period; and a brief list of activities planned for
the next reporting period. These reports shall be provided in a format and according
to specifications to be provided to the contractor by the State.
b. The final financial report and the final program report shall be due by July 31, 2002
and shall include the following information:
i. The financial data shall include the actual costs for the program services and the
actual costs of specific activities to build child care capacity and improve the
availability of child care, within the budget limitations and categories specified on
Exhibit A and Attachment 1 to Exhibit A.
H. The contractor shall include in the final program report a description of all
accomplishments and programs of service as enumerated in Exhibit A and
Attachment 1 to Exhibit A, any significant problems and barriers which impacted
development or completion of the program of services; a final activity/service
outcome report, significant innovations;a list of products or reports generated
during the project; and how child care availability and/or quality were increased
under the project. These reports shall be provided in a format and according to
specifications provided to the contractor by the State.
Hi. The contractor shall also provide in the final program report other information
available and requested by the State during the year and any additional
information that might be required pursuant to changes in federal reporting
requirements governing the use of these funds. The contractor shall confer with
the Director of the State Division of Child Care (DCC), or the Director's designee,
as deemed appropriate by the State or at the request of the contractor, to allow
for open discussions of progress, problem(s) encountered, and problem(s)
solutions.
2 The contractor shall confer with the Director of the State Division of Child Care (DCC), or
the Director's designee, as deemed appropriate by the State or at the request of the
contractor, to allow for open discussions of progress, problem(s) encountered, and
problem(s) solutions.
E. Federal Child Care Rules and Regulations Compliance
The contractor shall operate the Program(s)within the express confines of the federal child
care rules and regulations,45 CFR Part 98 and 99, as amended, governing the use of these
funds; copies of these documents, which are in the possession of each party, are hereby
incorporated herein by this reference. The contractor acknowledges by its signature on this
contract that these rules and regulations will be explained to and/or incorporated into all
subcontractor and/or other lower tier participant agreements or contracts as appropriate. The
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contractor and all subcontractors shall operate the Program(s) in accord with any new federal
and/or State Rules and Regulations applicable to this contract which may hereafter be
promulgated by the State and/or federal government during the term of this contract, upon
notification by the State, as deemed appropriate by the State and in consultation with the
contractor.
F. Acknowledge Receipt of Publications
The contractor and all sub-contractors shall publicly acknowledge and include an
acknowledgment in publications and/or written materials developed and disseminated through
funding available under this Contract that funding was provided by the Colorado Department
of Human Services, Division of Child Care, as the lead agency in Colorado for administering
Child Care and Development Fund funds available through the U.S. Department of Health and
Human Services.
G. Certification Regarding Environmental Tobacco Smoke
Public Law 103-227, Part C-Environmental Tobacco Smoke, also known as the Pro-Children
Act of 1994(ACT), requires that smoking not be permitted in any portion of any indoor facility
owned or leased or contracted for by an entity and used routinely or regularly for the provision
of health, day care, education, or library services to children under the age of 18, if the
services are funded by Federal programs either directly or through State or local govemments,
by Federal grant, contract, loan, or loan guarantee. The law does not apply to children's
services provided by private residences, facilities funded solely by Medicare or Medicaid
funds, and portions of facilities used for inpatient drug or alcohol treatment. Failure to comply
with the provisions of the law may result in the imposition of a civil monetary penalty of up to
$1000 per day and/or the imposition of an administrative compliance order on the responsible
entity. By signing and submitting this application the contractor certifies that it will comply with
the requirements of the Act. The contractor further agrees that it will require the language of
this certification be included in any subawards which contain provisions for children's services
and that all subgrantees shall certify and perform accordingly.
H. Reallocation of Budget Line Items
The amount of funds allocated to each line item of the budget may be reallocated upon written
request of the contractor and the subsequent written approval of the State, subject to the
limitation of the Compensation/Maximum Payable clause.
I. Loss of Federal Participation
In any case where the contractors failure to perform in accordance with this Contract results in
a loss of federal financial participation (as in the case of a federal audit exception), the
contractor will bear full financial responsibility for the loss and, if necessary, seek restoration of
the funds. Financial responsibility shall also include payment of any legal expense incurred in
the defense of such an audit exception. The State shall also have the right to implement other
available remedial actions.
J. Final Payment
Final payment shall be made upon completion, submittal, and acceptance of a Final Financial
Fiscal Report and the Final Program Report as described in Paragraphs I.C.1.b.i. and
I.C.1.b.ii., respectively.
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Contract No.PY01-CCDI
EXHIBIT C
ASSURANCES
1. The Contractor agrees it is an independent contractor and that its officers and employees
do not become employees of Weld County, nor are they entitled to any employee benefits as
Weld County employees, as the result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries or damages caused by any negligent acts or
omissions of Contractor or its employees, volunteers, or agents while performing duties as
described in this Agreement. Contractor shall indemnify, defend, and hold harmless Weld
County, the Board of County Commissioners of Weld County, its employees, volunteers,
and agents. The Contractor shall provide adequate liability and worker's compensation
insurance for all its employees, volunteers, and agents engaged in the performance of the
Agreement upon request, the Contractor shall provide Social Services with the acceptable
evidence that such coverage is in effect.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the
parties or their officers or employees may possess, nor shall any portion of this Agreement
be deemed to have treated a duty of care with respect to any persons not a party to this
Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the validity
of the remaining portions. The parties hereto declare that they would have entered into this
Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase
thereof irrespective of the fact that any one or more sections, subsections, paragraphs,
sentences,clauses,or phrases might be declared to be unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing bodies
shall have any pecuniary interest, direct or indirect, in the approved Agreement or the
proceeds thereof.
7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act of
1986 and that no person shall, on the grounds of race, creed, color, sex, or national origin,
be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under this approved Agreement.
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8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will
provide accurate, current, separate, and complete disclosure of the status of the funds
received under the Agreement are maintained for three (3) years or the completion and
resolution of an audit. Such records shall be sufficient to allow authorized local, Federal,
and State auditors and representatives to audit and monitor the Contractor.
9. All such records, documents, communications, and other materials shall be the property of
Social Services and shall be maintained by the Contractor, in a central location and
custodian, in behalf of Social Services, for a period of three (3) years from the date of final
payment under this Contract, or for such further period as may be necessary to resolve any
matters which may be pending, or until an audit has been completed with the following
qualification: If an audit by or on behalf of the federal and/or state government has begun
but is not completed at the end of the three (3) year period, or if audit findings have not
been resolved after a three (3) year period, the materials shall be retained until the
resolution of the audit finding.
10. The Contractor assures that authorized local, federal and state auditors and representatives
shall, during business hours, have access to inspect any copy records, and shall be allowed
to monitor and review through on-site visits, all contract activities, supported with funds
under this Agreement to ensure compliance with the terms of this Agreement. Contracting
parties agree that monitoring and evaluation of the performance of the Agreement shall be
conducted by appropriate funding sources. The results of the monitoring and evaluation
activities shall be provided to the appropriate and interested parties.
11. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. The Contractor of Social Services may not assign any of its
rights or obligations hereunder without the prior written consent of both parties.
12. The Contractor certifies that Federal appropriated funds have not been paid or will be
paid, by or on behalf of the Contractor, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any federal grant, the making of any
federal loan, the entering into of any cooperative agreement, and the extension,
continuation,renewal, amendment, or modification of any Federal contract, loan, grant, or
cooperative agreement.
13. The Contractor assures that it will fully comply with the General Assistance Program
regulation promulgated, and all other applicable federal and state laws, rules and
regulations. The Contractor understands that the source of funds to be used under this
Agreement is: General Assistance Funds.
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14. The Contractor assures and certifies that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal
department of agency.
B. Have not,within a three-year period of preceding this Agreement,been convicted of
or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining,attempting to obtain, or performing a
public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph 11(b)of this certification; and
D. Have not within a three-year period preceding this Agreement, had one or more
public transactions (federal,state, and local)terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with
Social Services when the Contractor also maintains a relationship with a third party and
the two relationships are in opposition. In order to create the appearance of a conflict of
interest, it is not necessary for the contractor to gain from knowledge of these opposing
interests. It is only necessary that the contractor know that the two relationships are in
opposition.
During the term of the Contract the Contractor shall not enter any third party relationship
that gives the appearance of creating a conflict of interest. Upon learning of an existing
appearance of a conflict of interest situation,the Contractor shall submit to Social Services,
a full disclosure statement setting forth the details that create the appearance of a conflict of
interest. Failure to promptly submit a disclosure statement required by this paragraph
shall constitute grounds for Social Services' termination, for cause, of its contract with the
Contractor.
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16. Contractor shall protect the confidentiality of all applicant records and other
materials that are maintained in accordance with this Contract. Except for
purposes directly connected the administration of the General Assistance Program,
no information about or obtained from any applicant/recipient in possession of
Contractor shall be disclosed in a form identifiable with the applicant/recipient or a
minor's parent or guardian. Contractor shall have written policies governing access
to, duplication and dissemination of, all such information. Contractor shall advise
its employees, agents and subcontractors, if any, that they are subject to these
confidentiality requirements. Contractor shall provide its employees, agents, and
subcontractors, if any, with a copy or written explanation of these confidentiality
requirements before access to confidential data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a
party's research, development, trade secrets, business affairs, internal operations
and management procedures and those of its customers, clients or affiliates, but
does not include information (1) lawfully obtained from third parties, (2) that which
is in the public domain, or(3)that which is developed independently.
Neither party shall use or disclose directly or indirectly without prior written
authorization any proprietary information concerning the other party obtained as a
result of this Contract. Any proprietary information removed from the State's site
by the Contractor in the course of providing services under this Contract will be
accorded at least the same precautions as are employed by the Contractor for
similar information in the course of its own business.
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