HomeMy WebLinkAbout20013314.tiff RESOLUTION
RE: APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR 2001 BASIC GRANT
MIGRANT HEAD START BUDGET REVISION AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Application for Federal Assistance for
the 2001 Basic Grant Migrant Head Start Budget Revision between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Department of Human Services, Family Educational Network of Weld County, and the
Department of Health and Human Services, Migrant Head Start Branch, commencing July 1,
2001, and ending December 31, 2001, with further terms and conditions being as stated in said
application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Application for Federal Assistance for the 2001 Basic Grant
Migrant Head Start Budget Revision between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Family Educational Network of Weld County, and the Department of Health
and Human Services, Migrant Head Start Branch, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 5th day of December, A.D., 2001, nunc pro tunc July 1, 2001.
BOARD OF COUNTY COMMISSIONERS
WELD C NTY, COLORADO
ATTEST: iategbp /La/
Weld County Clerk to the ; .ar O1,1\
y)
1861 it �— _� �(..Q,U,�141�
'Glenn Vaad ro=Tem
BY: /
Deputy Clerk to the B cl , - ,r I /'✓. � y
\\ Willi H. Jer e
AS (-2c
vi E. Long
unty Attorney--
Robert D. Masden
Date of signature: Jl��
2001-3314
hi/119(S'a: /) HR0072
(17rN\\
MEMORANDUM
TO: Weld County Board of County Commissioners
CFROM: Walt Speckman, Executive Director, Division of
. Human Services
COLORADO DATE: December 3, 2001
SUBJECT: Migrant Head Start Budget Revision
Presented before the Weld County Board of County Commissioners for approval is a
request to the Migrant Head Start Branch for a budget revision for the Migrant Head Start
Grant.
If you have questions please contact Tere Keller-Amaya at extension 3342.
2001-3314
APPLICATION FOR OMB Approval No.0348-0043
FEDERAL ASSISTANCE 2.DATE SUBMITTED Applicant Identifier
CM0136
1.TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE State Application Identifier
A-rgplication Preapplication
Li Construction 0 Construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
Eallon-Construction 0 Non-Construction CM0136
5.APPLICANT INFORMATION
Legal Name: Organizational Unit:
Weld County Division of Human Services Family Erlurarinnal Net-work of Weld County
Address(give city,county,State,and zip code): Name and telephone number of person to be contacted on matters involvinc
PO Box 1805, 1551 N. .17 Avenue this application(give area code)
Greeley, Colorado 80632 Walt Speakman (970)353-3800 X3317
6.EMPLOYER IDENTIFICATION NUMBER(EIN): 7.TYPE OF APPLICANT:(enter appropriate letter in box)
i8 4 — 6 d 0= 3 b
A.State H.Independent School Dist.
8.TYPE OF APPLICATION: B.County I.State Controlled Institution of Higher Learning
C.Municipal J.Private University
0 New ❑Continuation ® Revision
D.Township K.Indian Tribe
If Revision,enter appropriate letter(s)in box(es) E.Interstate L.Individual
F. Intermunicipal M.Profit Organization
A.Increase Award B.Decrease Award C. Increase Duration G.Special District N.Other(Specify)
D. Decrease Duration Other(specify):
9.NAME OF FEDERAL AGENCY:
Revision of line item expenditures DHHS/ACYF/MIGRANT HEAD START BRANCH
10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11.DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
9I3 0 0 PY 2001 Basic Grant Budget Revision
TITLE:
12.AREAS AFFECTED BY PROJECT(Cities, Counties, States, etc.):
Northern Colorado
13.PROPOSED PROJECT 14.CONGRESSIONAL DISTRICTS OF:
Start Date Ending Date a.Applicant b.Project
7/1/01 12/31/01
15.ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a.Federal $ oo
1,562,259 a.YES. THIS PREAPPLICATION/APPLICATION WAS MADE
b.Applicant $ co
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
413,065 PROCESS FOR REVIEW ON:
c.State $ 00
DATE
d.Local $ 00
e.Other $ b.No. El PROGRAM IS NOT COVERED BY E. O. 12372
00
G OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f.Program Income $ 00
g.TOTAL $ 17.1$THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
00
2,065,324 ❑Yes If"Yes,"attach an explanation. El No
18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE
DOCUMENT HAS BEEN ULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURA ES IF THE ASSISTANCE IS AWARDED.
a.Type Name of Aut rized Representative ill:.Title c.Telephone Number
M.J. ei , Chairperson, Weld Cot' t'y Commissioner (970)356-4000
d.S. oriizzezed Representative e.Dale Signed
Pr it3n able (/?/O,5 „2OO)
Standard Form 424(Rev.7-97)
Authorize for Local Reproduction Prescribed by OMB Circular A-102
, cc/- .3.3iq
BUDGET INFORMATION - Non-Construction Programs OMB Approval No.0348-0044
SECTION A-BUDGET SUMMARY
Grant Program Catalog of Federal Estimated Unobligated Funds New or Revised Budget
Function Domestic Assistance
or Activity Number Federal Non-Federal Federal Non-Federal Total
(a) (b) (c) (d) (e) (f) (g)
$ $ $ $
1. PA 23 93.600 1,626,503 406,626 $2,033,129
2. PA 20 T/TA 93.600 25,756 6,439 32,195
3.
4.
5. Totals $ $ $ $ $
SECTION B-BUDGET CATEGORIES
6. Object Class Categories GRANT PROGRAM,FUNCTION OR ACTIVITY Total
(1) PA 23 (2)PA 20 TJTA (3) (4) (5)
$ $ $ $ $
a. Personnel
692,763 692.763
b. Fringe Benefits 134,974
134.974
c. Travel 2.500 5.000 7,soo
d. Equipment 40,464 40,464
e. Supplies 46,587 46,587
f. Contractual
156,650 156,650
g. Construction 330,642 330,642
h. Other _ 221.923 20.756 242,679
i. Total Direct Charges (sum of 6a-6h)
j. Indirect Charges
k. TOTALS (sum of 6i and 6j) $1,626,503 $ 25,756 $ $ $1,652,259
7. Program Income $ $ $ $ $
Authorized for Local Reproduction Standard Form 424A(Rev.7-97)
Previous Edition Usable Prescribed by OMB Circular A-102
SECTION C- NON-FEDERAL RESOURCES
(a) Grant Program (b)Applicant (c) State (d) Other Sources (e) TOTALS
8. PA 23 1,626,503 $ $ 1,626,503
g' PA 20 T/TA 25,756 25.756
10.
11.
12. TOTAL (sumoflines8-11) $ 1,652,259 $ $ $1,652,259
SECTION D- FORECASTED CASH NEEDS
Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
13. Federal $ $ $ $ $
14. Non-Federal
15. TOTAL (sum of lines 13 and 14) $ $ $ $ $
SECTION E- BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
(a) Grant Program FUTURE FUNDING PERIODS (Years)
(b) First (c) Second (d)Third (e) Fourth
16. $ $ $ S
17.
18.
19.
20. TOTAL (sum of lines 16-19) $ $ $ $
SECTION F-OTHER BUDGET INFORMATION
21. Direct Charges: 22. Indirect Charges:
23. Remarks:
Authorized for Local Reproduction Standard Form 424A(Rev.7-97)Page 2
Received: 11 /29/2001 15:45; ->HUMAN SERVICES; #292; Page 2
Nov 29 01 10: 31a MERRITT CONST 970-241 -8595 p. 2
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November 29, 2001
Weld County I leadstart Phase II
3093 E 1/4 Road
Grand Junction, CO
ATTN: Walt Spcckman
Merritt Construction, Inc. is pleased to provide you with a quotation for site and civil
improvements on the above named project, as shown on the attached spreadsheet and described
below:
1. Drainage, T.C.P., Plans, Specs, Engineering, $ 21,200.0U
Soil report and Planning
2. Building Permit, Insurance, Water Tap, Sewer Tap and Planning 10,700.00
3. Site Grading: Grade and compact subgrade on
Phase II lot. Furnish, place and compact approximately
450 cubic yards of imported pit run fill to bring the lot to
design subgrade elevation. 20,860.00
4. ` Building Utilities: install 15 1.f of 1" copper waterline
Between the two buildings. Install 15 1.f. of 4" SDR35 PVC
sanitary sewer service from the Phase II building to the
upper end of the Phase II service line(installed under Phase I),
complete with imported bedding, native backfill and one (1)
eleanout. Install 401.f. of directional bored sewer service from
the E 1/4 mainline to the lower end of the Phase II service at the
property line. Pricing includes patching. traffic control, and
Westwater Engineering inspection fees. 12,924.00
5. Dry Utilities: Furnish and install two each 4" Sch. 40 irrigation
sleeves at 24" bury in 115 ft. of common ditch. Natural Gas,
CATV and Electrical service have already been stubbed to the
Phase II building. 9,130.40
6. Parking Lot Construction: Furnish and install six (6) inches
of Cl. 6 ABC, apply a pre-emergent herbicide, install a three (3)
&0N-3 oft/
GRAND JUNCTION FACILITIES
BUDGET NARRATIVE
Portable Facility $126,000.00
Site and Civil Improvements $161,515.00
Contingency Increases (15%) $ 43,127.00
TOTAL $330,642.00
Portable Facility - This line item pays for the purchase of a portable facility. The facility will
consist of two classrooms to serve up to forty children. One of the classrooms will also be
appropriate to serve infants and toddlers should the demand arise. Each of the classrooms will be
equipped with necessary sinks, bathrooms, etc. There will also be adequate storage space, and an
office/meeting area with an adult bathroom.
Site and Civil Improvements - (see attached)
Contingency Increases - To pay for unforeseen costs, and possible increases in necessary work
required for the completion of the project.
** The revisions in the budget are transferring $30,642.00 from the personnel line item, and
$300,000.00 from the other category and placing the total funds of $330,642.00 under
construction.
boa/-33/9.
HEAD START FACILITY PURCHASE CHECKLIST
(a) A legal description of the site of the facility and an explanation of the appropriateness of the
location to the grantee's service area,including a statement of the effect that purchase of the
facility has had or will have on the transportation of children to the program,on the grantee's
ability to collaborate with other child care, social services and health providers, and on all
other program activities and services.
The address of the facility is 3093 E1/4 Road, legal description is Lot 2, 31 Road Business Park
Parcel#2943-094-77-002.Zone ILCB (Becoming C-1),0.878 Acres. This facility will be placed on
the property currently occupied by Migrant Seasonal Head Start children and owned by Weld
County. Transportation and all other[aforementioned]services currently being provide will continue.
(b) Plans and specifications of the facility, including information on the size and type of
structure, the number and a description of the rooms and the lot on which the building is
located (including the space available for a playground and for parking).
The Migrant/Seasonal Head Start Branch currently has on file the site plan for the facility. On the
site plan you will note that there are two phases. Phase I which is complete, and Phase 2, which
were the plans for a future facility. The facility to be placed as part of Phase 2, will be a modular
facility(48 x 60)with 2 preschool classrooms, one of which can be adapted for an infant or toddler
classroom,should the need be to serve the infant/toddler age group rather than preschoolers. This
will assure that we can adequately meet the need of the population served. Storage space, adult
bathroom facilities, and office are also included as part of the facility.
(c) The cost comparison described in Sec. 1309.11 of this part.
See attached.
d) If minor renovations are necessary to make the facility suitable to carry out the Head Start
program, a description of the renovations, and the plans and specifications required by
paragraph (b) of this section for the facility as it will be after renovations are complete.
Not applicable
e) The intended uses of the facility,including information demonstrating that the facility will be
used principally as a Head Start center or a direct support facility for a Head Start program.
If the facility is to be used for purposes in addition to the operation of the Head Start
program, the grantee must state what portion of the facility is to be used for such other
purposes.
The facility will have two additional preschool classrooms one of which will have the ability to
convert to two classrooms (infant/toddler) should the demand arise. The facility will hold up to 40
children. The facility will not be used for non-Migrant Seasonal Head Start activities.
(f) Assurance that the facility complies or will comply after completion of the renovations
described in this section with local licensing and code requirements, the access
requirements of the Americans with Disabilities Act(ADA), if applicable, and section 504 of
the Rehabilitation Act of 1973.The grantee also will assure that it has met the requirements
of the Flood Disaster Protection Act of 1973, if applicable.
The facility will comply with local licensing and code requirements, ADA, Section 504 of the
Rehabilitation Act of 1973. The grantee also will assure that it has met the requirements, of the
Flood Disaster Protection Act of 1973.
0700/- 33/V
Received: 11 /29/2001 18:45; -,.HUMAN SERVICES; #292; Page 3
Nov 29 01 10: 31a MERRITT CONST 970-241 -8595 p. 3
•
inch asphalt mat, apply striping, install nine(9) bumper blocks,
and install one (1) accessible signs. Area of Phase IT asphalt parking is approximately 5,005 square feet. $ 18,808.40
7. Miscellaneous Sitework: install the following site concrete with
underlying basecourse: 93 1.f. of 3 ft. valley pan, 329 1.f. of curbed
valley pan, 115 I.f. of 12" landscape curb, 102 l.f of 18" barrier curb,
85 1.11 of 24" retaining curb, 48 sq. ft. of dumpster pad, 500 sq. ft.
of concrete walk, and 22 sq. ft. Of concrete strip. Furnish and install
2355 sq. It. Of 8" thick pea gravel over weed barrier fabric. Furnish
and install 307 sq. ft. Of 6" thick screened rock over weed barrier
fabric. Furnish and install 12" of screened dirt in landscaped
planter areas (soil amendment, ground cover, and plantings by
others).
35,392.40
8. Construction Surveying: Furnish survey control, grid for fill to
subgrade, back of walk/curb stakes, rcdtops, bluctops, building 4,640.00
corners, and as-builts.
9. Foundation Work: Excavate and install 12" of imported structural
fill (3/4" base) beneath footings. Back fill exterior of footings and
stemwalls with native material. installation of impermeable liner
and drain pipes is not included. 27,860.00
TOTAL PROJECTED SITEWORK COST: $161,515.20
•
SWF3 /y
(g) If the grantee is claiming that the lack of alternative facilities will prevent or would have
prevented operation of the program, a statement of how it was determined that there is or
was a lack of alternative facilities.This statement must be supported,whenever possible,by
a written statement from a licensed real estate professional in the grantee's service area. If
a grantee requesting approval of the previous purchase of a facility is unable to provide such
statements based on circumstances which existed at the time of the purchase,the grantee
and the licensed real estate professional may use present conditions as a basis for making
the determination.
This addition of a new facility on current property will expand the number of children to be served
on site. Without the addition of this facility, we will be unable to meet the unmet need of the
Migrant/Seasonal Head Start eligible children. We placed a facility on said property in May of 2001,
with approval of the Branch to provide services to Migrant/Seasonal Head Start eligible children,as
adequate facilities did not exist. When the first building was put on the property, it was after
researching the feasability of renting or purchasing a facility to meet the needs of the
Migrant/Seasonal Head Start Program. At that time it was determined that there were no suitable
alternatives. As our Community Assessment indicated the need to expand services,it made sense
to purchase an additional facility to place on our property, rather than try to rent or occupy a facility
away from the current location.
(h) The terms of any proposed or existing loan(s) related to the purchase of the facility and the
repayment plans (detailing balloon payments or other unconventional terms, if any) and
information on all other sources of funding of the purchase, including any restrictions or
conditions imposed by other funding sources.
Not applicable.
(I) A statement of the effect that the purchase of the facility would have on the grantee's meeting
of the non-Federal share requirement of section 640(b) of the Head Start Act, including
whether the grantee is seeking a waiver of its non-Federal share obligation under that section
of the Act.
The Weld County Division of Human Resources' Family Educational Network of Weld County,
Migrant/Seasonal Head Start program will meet the non-federal share requirement of section 640(b)
of the Head Start Act. See attached budget.
(j) Certification by a licensed engineer or architect that the building is structurally sound and
safe for use as a Head Start facility. If minor renovations are necessary to make the facility
suitable for use to carry out a Head Start program,the application must include a certification
by a licensed engineer or architect as to the cost and technical appropriateness of the
proposed renovations.
Not applicable.
(k) A statement of the effect that the purchase of a facility would have on the grantee's ability to
meet the limitation on development and administrative costs in section 644(b) of the Head
Start Act. One-time fees and expenses necessary to the purchase, such as the down
payment,the cost of necessary minor renovations,loan fees and related expenses,and fees
paid to attorneys,engineers,and appraisers,are not considered to be administrative costs.
The purchase and installation of the facility will be within the development and administrative costs
referenced in section 644(b) of the Head Start Act.
& i- 33J/
(I) A proposed schedule for acquisition, renovation and occupancy of the facility.
The proposed time schedule is:
Approval from the City of Grand Junction for applicable licenses, permits, and plans -Jan. 2002
Site &civil improvements -Commence Jan. 2002 - End March 2002
Placement of modular- March 2002
Occupancy of facility April 2002
(m) Reasonable assurances that the applicant will obtain, or in the case of a previously
purchased facility, has obtained a fee simple or such other estate or interest in the site
sufficient to assure undisturbed use and possession for the purpose of operating the Head
Start program.If the grantee proposes to purchase a facility without also purchasing the land
on which the facility is situated,the application must describe the easement,right of way or
land rental it will obtain or has obtained to allow it sufficient access to the facility.
The proposed facility will be placed on property all ready owned by Weld County, for the specific
use of operating the Migrant/Seasonal Head Start Program. Currently,there exists one facility being
used for the aforementioned services. The titles for the property and current facility are on file with
Weld County, and the new facility title, fee simple will be on file with Weld County as well.
n) An assessment of the impact of the proposed acquisition on the human environment if It
involves significant renovation or a significant change in land use, including substantial
increases in traffic in the surrounding area due to the provision of Head Start transportation
services, pursuant to section 102(2)(C)of the National Environmental Policy Act of 1969(42
U.S.C. 4332(2)(C)) and its implementing regulations (40 CFR parts 1500-1508), and a report
showing the results of tests for environmental hazards present in the facility,ground water,
and soil(or justification why such testing is not necessary).In addition,such information as
may be necessary to comply with the National Historic Preservation Act of 1966 (16 U.S.C.
470f) must be included.
As previously mentioned we currently operate a Migrant/Seasonal Head Program on the property
and all required reports were previously done. The impact of the Human Environment would be
minimal,as there is no change in the land use,and provisions were made with the installation of the
first modular and land development to accommodate expanded services on said property. The
plans have been approved by the City of Grand Junction and did include future use, taking into
consideration transportation services and its implementing regulations.
(o) Assurance that the grantee will comply with the requirements of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970,as amended(42 U.S.C.4601
et seq. and 49 CFR part 24), and information about the costs that may be incurred due to
compliance with this Act.
Weld County Division of Human Services' Family Educational Network of Weld County,
Migrant/Seasonal Head Start Program will comply with the requirements of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970,as amended(42 U.S.C.4601 et seq.
and 49 CFR part 24), there will be no additional costs incurred due to compliance with this Act.
(p) A statement of the share of the cost of purchase that will be paid with grant funds.
100% of the purchase of the facility will be paid with grant funds, which include the 20% in-kind
match.
Sao/-3S/51
q) For a grantee seeking approval of a previous purchase, a statement of the extent to which
it has attempted to comply and will be able to comply with the provisions of Sec. 1309.22(a)
of this part.
Not applicable.
(r) Such additional information as the responsible HHS official may require.
Sec. 1309.11 Cost comparison.
(a) A grantee proposing to purchase a facility with grant funds must submit a detailed estimate
of the cost of the proposed purchase,including the cost of any necessary minor renovations,
and must compare the cost of purchasing the proposed facility to the cost of renting an
alternative facility.
See attached budget,for detailed estimate. Given the fact that we currently own a facility on said
property a comparison of renting an alternative facility was not conducted.
(b) All costs of purchase and ownership must be identified, including, but not limited to,
professional fees,minor renovation costs,moving expenses,additional transportation costs,
maintenance,taxes,insurance,and easements,rights of way or land rentals.An independent
appraisal of the current value of the facility proposed to be purchased or previously
purchased, made by a professional appraiser must be included.
See attached.
(c) The comparison described in paragraph (a) of this section must compare the cost of the
proposed facility to the cost of the facility currently used by the grantee, unless the grantee
has no current facility,will lose the use of its current facility, intends to continue to use its
current facility after it purchases the new facility, or has shown to the satisfaction of the
responsible HHS official that its existing facility is inadequate.Where the grantee's current
facility is not used as the alternate facility,the grantee must use for comparison a facility(or
facilities) available for lease in the grantee's service area and which are usable as a Head
Start facility(meaning a facility large enough to meet the foreseeable needs of the Head Start
grantee, and which complies with local licensing and code requirements and the access
requirements of the Americans With Disabilities Act, if applicable, and section 504 of the
Rehabilitation Act of 1973)or which can be made useable through minor renovation,the cost
of which shall be included in the cost comparison.In the case of an application for approval
of the previous purchase of a facility,the cost of the present facility must be compared to the
cost of the facility used by the grantee before purchase of its current facility. If the facility
used by the grantee before the purchase of its present facility was deemed inadequate by the
responsible HHS official,the grantee had no previous facility, or if the grantee continued to
use its previous facility after the current facility was purchased the alternative facility shall
be an available, appropriate facility(or facilities) of comparable size that was available for
rent in the grantee's service area at the time of its purchase of the current facility.
The Migrant/Seasonal Head Start Program's current facility does not have the capacity to
accommodate 40 additional children. Seventy-five additional children have been identified as
eligible for services. See 1309.11(c).
c),20,0)--3319
(d) The grantee must separately delineate the following expenses in the application:
(1) One-time costs, including, but not limited to, the down payment, professional fees,
moving expenses,the cost of site preparation and installation of a modular unit,and
the costs of necessary minor renovations; and
See attached budget.
•
(2) Ongoing costs, including, but not limited to, mortgage payments, insurance
premiums, maintenance costs,and property taxes.If the grantee is exempt from the
payment of property taxes, this fact must be stated.
See attached budget.
(e) The period of comparison is twenty years,except that for the purchase of a modular unit the
period of comparison is ten years.For a proposed purchase the period of comparison begins
on the date on which the proposal is made. For approvals of previous purchases,the period
of comparison begins on the date the purchase of the facility took place.
There is no comparable property available for rent which is available for the time frames of
operation of our Migrant/Seasonal Head Start Program.
(f) If the facility is to be used for purposes in addition to the operation of the Head Start
program, the cost of use of that part of the facility used for such other purposes must be
allocated in accordance with applicable Office of Management and Budget cost principles.
Not applicable.
Subpart D--Modular Units
Sec. 1309.30 General.
In addition to the special requirements of Secs.1309.31-1309.34 of this part,the proposed purchase
or request for approval of a previous purchase of a modular unit is subject to all of the requirements
of this part with the following exceptions:
(a) Section 1309.10(j) of this part, which requires a certification by a licensed engineer
or architect of the structural soundness of a facility prior to approval of an application
for grant funds, is replaced by Sec. 1309.33; and
(b) Section 1309.21(d)of this part does not apply to the proposed purchase of modular
units If the land on which the unit is installed is not owned by the grantee.
Sec. 1309.31 Site description.
(a) An application for the purchase or approval of a previous purchase of a modular unit must
state specifically where the modular unit will be installed,and whether the land on which the
modular unit will be installed will be purchased by the grantee. If the grantee does not
propose to purchase land on which to install the modular unit or if the previously purchased
modular unit is located on land not owned by the grantee, the application must state who
owns the land on which the modular unit is or will be situated and describe the easement,
right-of-way or land rental it will obtain or has obtained to allow it sufficient access to the
modular unit.
Refer to site development plans, previously submitted to your office, for placement of the modular
unit. The land where the unit will be placed is currently owned by Weld County.
02/26/-23/9'
(b) Modular units which are purchased with grant funds and which are not permanently affixed
to land, or which are affixed to land which is not owned by the grantee,must have posted in
a conspicuous place the following notice:"On (date),the Department of Health and Human
Services(DHHS)awarded(grant number)to(Name of grantee).The grant provided Federal
funds for conduct of a Head Start program,including purchase of this modular unit.The grant
incorporated conditions which included restrictions on the use and disposition of this
property, and provided for a continuing Federal interest in the property. Specifically, the
property may not be used for any purpose other than the purpose for which the facility was
funded, without the express written approval of the responsible DHHS official, or sold or
transferred to another party without the written permission of the responsible DHHS official.
These conditions are in accordance with the statutory provisions set forth in 42 U.S.C.9839;
the regulatory provisions set forth in 45 CFR part 1309, 45 CFR part 74 and 45 CFR part 92;
and Administration for Children and Families' grants policy."
Not applicable. The modular will be securely affixed to land via cement foundation.
(c) A modular unit which has been approved for purchase and installation in one location may
not be moved to another location without the written permission of the responsible HHS
official.
Not applicable.
Sec. 1309.32 Statement of procurement procedure for modular units.
(a) An application for the purchase of a modular unit must include a statement describing the
procedures which will be used by the grantee to purchase the modular unit.
FENWC follows Weld County procurement procedures which are compliant with federal,state and
local regulations.
(b) This statement must include a copy of the specifications for the unit which is proposed to
be purchased and assurance that the grantee will comply with procurement procedures in
45 CFR parts 74 and 92, including assurance that all transactions will be conducted in a
manner to provide,to the maximum extent practical, open and free competition. A grantee
requesting approval of a previous purchase of a modular unit also must include a copy of the
specifications for its unit.
Weld County Division of Human Services' Family Educational Network of Weld County,
Migrant/Seasonal Head Start Programs assures that the grantee will comply with procurement
procedures in 45 CFR parts 74 and 92, including assurance that all transactions will be conducted
in a manner to provide, to the maximum extent practical, open and free competition.
Sec. 1309.33 Inspection.
A grantee which purchases a modular unit with grant funds or receives approval of a previous
purchase must have the modular unit inspected by a licensed engineer or architect within 15
calendar days of its installation or approval of a previous purchase, and must submit to the
responsible HHS official the engineer's or architect's inspection report within 30 calendar days of
the inspection.
The modular unit will be inspected by a licensed engineer or architect within 15 calendar days of its
installation and submit to the responsible HHS official the engineer's or architect's inspection report within
30 calendar days of the inspection.
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Sec. 1309.34 Costs of installation of modular unit.
Consistent with the cost principles referred to in 45 CFR part 74 and 45 CFR part 92,all reasonable
costs necessary to the installation of a modular unit the purchase of which has been approved by
the responsible HHS official are payable with grant funds.Such costs include,but are not limited to,
payments for public utility hook-ups, site surveys and soil investigations.
See attached budget.
Checklist completed by:
Date completed:
;1061-S314
27 de Noviembre del 2001
Att'n: Tere Keller-Amaya
Yo, Rogelio Payan el Presidente del Comite de los Padres y los Padres de Familia, estamos de
acuerdo en una beca pars corer el Programa el ano que viene del 2002 y tambien una segunda
beca para la construccion del nuevo edificio para el area de Grand Junction.
Gracias de antemano por sus atenciones.
Sinceramente,
dye/ a fc jq
Rogelio Payan
Presidente del Comite de los Padres
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