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Home My WebLink About20011137.tiff RESOLUTION RE: APPROVE 2000 TRANSPORTATION GRANT AND AUTHORIZE CHAIR TO SIGN - COLORADO DEPARTMENT OF TRANSPORTATION WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a 2000 Transportation Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Transportation, with terms and conditions being as stated in said grant, and WHEREAS, after review, the Board deems it advisable to approve said grant, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2000 Transportation Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Transportation be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said grant. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 30th day of April, A.D., 2001. BOARD OF COUNTY COMMISSIONERS WELD C NTY, COLORADO EZ ATTEST: jaKerLlj' �/ .11/4 bo �D M. Geile, Chair Weld County Clerk to'1 eb: .f =i0 kV Glenn Vaad, - BY: �/I[•� ��a�.,/ lw _i� _ Deputy Clerk to the Bob.►� tn. Williaerke R ED AST M: 4 vi E. Lon�1g un Atorn y �la e- Robert D. Masden 1\1\r-i-\ 2001-1137 pc .' 1/49 HR0072 MEMORANDUM TO: M. J. Geile, Chair, Board of County Commissioners FROM: Walter J. Speckman, Executive Director, Human I" O Services • DATE: April 27, 2001 COLORADO SUBJECT: C-DOT Forms and Updates Enclosed for Board approval is the 2000 CDOT Grant (5310-5311) with the Colorado Department of Transportation. Included are Certification of Use Form A and Form B, Annual Performance Report Form C, the Charter Service Certification letter, a copy of the Human Service Agency Audit, and a copy of the Certificate of Participation Insurance Form. These complete the 2000 Grant. If you have further questions, please call me at 353-3800, extension 3317. 2001-1137 I I c BOARD OF COUNTY COMMISSIONERS PHONE 4200 COLORADO FAX: (970) 352-0242 P.O. BOX 758 GREELEY, COLORADO 80632 April 30, 2001 Ms. Gloria A. Hershberger Transportation Specialist Colorado Department of Transportation Transit and Rail Unit 4201 East Arkansas Avenue, B606 Denver, Colorado 80222 Dear Ms. Hershberger: In compliance with the Federal Transit Administration (FTA) charter regulations, Weld County Board of County Commissioners, Human Services Transportation Department does not intend to provide charter service with Section 5311-funded vehicles in 2000. If Weld County Board of County Commissioners decides that it wishes to provide any charter service with Section 5311-funded vehicles in 2000, Weld County Board of County Commissioners will notify CDOT as soon as possible and complete a notification process for such. No charter service will be provided until such process is successfully completed. Sincerely, BOARD OF COUNTY COMMISSIONERS 9/741.t/ M.J. Geile, Chair FORM A CERTIFICATION OF USE OF SECTION 5310 PROJECT EOUIPMENT As Chair, Weld County Board of County Commissioners, I hereby certify that the equipment purchased with funds authorized under Section 5310 of the Federal Transit Act of 1997, as amended: 1. Is being used for the purpose for which the grant was approved, that is for the Transportation of elderly persons and persons with disabilities; 2. Is being used in accordance with the scope of work set forth in out contract with the State of Colorado; 3. Does not exceed that which is needed for transit operations (i.e. , the equipment is not in excess of that needed to fulfill the purposes other than those specified in the grant), is in regular, continuing, and full time use, and that no vehicle is used as a spare or backup vehicle. 4. Has been insured in the minimal amounts required in the grantee's contract with the State of Colorado, with the State being listed as loss payee for that equipment that still has a Federal interest; 5. Has not been sold, liened, used as collateral, damaged, or otherwise taken out of transit service; 6. Is titled in the name of the above organization, with the original title provided to the State, unless otherwise indicated by written agreement with the Colorado Department of Transportation; and 7. Includes the vehicles or other equipment as described in the inventory page provided by the Colorado Department of Transportation, and that any errors in the provided information about said equipment is noted on said inventory page and submitted along with this form to the State. I hereby certify that the above information is correct, and that any exceptions or qualifications are explained below. OV/,3o/zdv/ etiAi Date M. J Geile Chair, Weld County Board of County Commissioners FORM B CERTIFICATION OF USE OF SECTION 5311 PROJECT EQUIPMENT As Chair, Weld County Board of County Commissioners, I hereby certify that the equipment purchased with funds authorized under Section 5311 of the Federal Transit Act of 1997, as amended: 1. Is being used for the purpose for which the grant was approved, that is, for regular, and continuing public transportation in non-urbanized areas; 2. Is being used in accordance with the scope of work set forth in our contract with the State of Colorado; 3. Does not exceed that which is needed for transit operations ( i.e., the equipment is not in excess of that needed to fulfill the purposes other than those specified in the grant), is in regular, continuing, and full time use, and that no vehicle is used as a spare or backup vehicle; 4. Has been insured in the minimal amounts required in the grantee's contract with the State of Colorado, with the State being listed as loss payee for that equipment that still has a Federal interest; 5. Has not been sold, liened, used as collateral, damaged, or otherwise taken out or service; 6. Is titled in the mane of the above organization, with the original title provided to the State, unless otherwise indicated by written agreement with the Colorado Department of Transportation; and 7. Includes the vehicles or other equipment as described in the inventory page provided by the Colorado Department of Transportation, and that any errors in the provided information about said equipment is noted on said inventory page and submitted along with this form to the State. I hereby certify that the above information is correct, and that any exceptions or qualifications are explained below, ov/3)/aoo/ Date M. J. Geile Chair, Weld County Board of County Commissioners FORM C 2000 Annual Performance Report for FTA Section 5310 & Section 5311 Recipients Name of organization: Weld County Human Services Transportation Report prepared by: Patsy Drewer Telephone #: 1-970-356-4000 ext. 3490 Section A Please list the totals for your ENTIRE VEHICLE FLEET (excluding non-transit vehicles such as pick-up trucks). Total #of vehicles in fleet 33 Total Transit vans Total vehicle-operating expenses $735,794.00 Total administrative expenses $ 73,420.00 Total vehicles miles 469,410 Total vehicle hours of operation 19,294 Total one wav passenger trips 82,338 Section B Passenger characteristics Trips made by the non-disabled> 60 9,201 Trips made by the disabled> 60 4,553 Trips made by the disabled < 60 3,901 Trips made by general public 64.683 Total trips (should=total trips in Section A) 82,338 Section C Trip purpose Trips made to medical sites 6,589 Trips made to nutrition sites 2,435 Trips made to employment/educational sites 95,354 Trips made to shopping sites 1,102 Trips made to social/recreational sites 2,001 Trips made to other locations Total trips ( should=total trips in Section A) 82,338 Section D On the back of this page list any significant changes relevant to your transportation operation over the past year(i.e., service expansion, eligibility changes, additional vehicles. etc.) We have begun to increase services to the very rural part of Weld County. Our trip numbers. both miles and passengers. are less than 1999, as we are spending more time in the rural settings. The total driving hours are near the same as previous years. due to the increasing number of one-on-one transportation, such as additional clients to doctors appointments and dialysis centers. We have been successful in coordination of the group type transportation. therefore increasing the number of clients on the route but in doing so. we are filling those times in with the one-on-one trips. We are seeing exceeding number of dead-head miles. We continue in our efforts in the coordinating of many rural routes with existing programs and we can see some results in saved miles at the beginning or ending of the newer routes. We are often unable to utilize the vehicle and driver with other routes in both the beginning and/or end of established routes. Certificate of Participation Colorado Counties Casualty and Property Pool For the Coverage Period January 1, 2001 through December 31, 2001 WELD COUNTY Colorado Counties Casualty and Property Pool(CAPP)hereby certifies that Weld County is a participating Member of CAPP for the period beginning January 1, 2001 through December 31,2001. The coverages, conditions of membership, and other provisions applicable to members of CAPP are as described in CAPP's Bylaws and Intergovernmental Agreement and in the applicable excess policies, Policy Statements and endorsements thereto, copies of which have been or will be provided to Weld County. The types and monetary limits of the coverages provided to Weld County through membership in CAPP, in consideration of the payment of its contributions, are limited, as of the date of this certificate, to those which are shown below. The scope, terms,conditions, and limitations of coverages are governed by the aforementioned agreement and policies. I. The types of coverages,subject to the limit on CAPP's liability in Section II below,are as follows: A. Property (including EDP, mobile equipment,and auto physical damage) B. Liability I. Bodily Injury, Property Damage(General Liability, Auto Liability) 2. Wrongful Acts committed in the conduct of duties(Public Entity Management Liability) 3. Bodily Injury, Property Damage, Personal Injury(Law Enforcement Liability) 4. Errors or omissions in the administration of an insured's employee benefits (Employee Benefits Liability) 5. Injury resulting from healthcare professional services rendered by EMTs (Emergency Medical Professional Liability) C. Crime 1. Monies and Securities (inside) 2. Monies and Securities(outside) 3. Employee Fidelity D. Boiler and Machinery II. CAPP Retention,Aggregate Limits,and Member Deductibles For the coverages described in Section I,CAPP shall be liable only for payment of the self-insured retention and only to a total annual aggregate amount for members of CAPP as a whole of the amount of the CAPP loss fund for the coverage period. CAPP's per claim/occurrence retention are limited to the following for the foregoing coverages: A. $150,000 per claim/occurrence property B. $250,000 per claim/occurrence liability(per coverage line) C. $150,000 per claim/occurrence crime D. $5,000 per loss boiler and machinery In'addition, there is a maintenance deductible of $500.00, which applies to each of the County's first party claims/occurrences/losses. Payment of the deductible reduces the amount otherwise payable under the applicable CAPP retention. Pertaining to all liability losses, CAPP has purchased an aggregate retention protection of$4 million. Coverages in excess of the foregoing retention are provided only by the excess insurers in applicable excess policies,and are payable only by those excess insurers. The limits of coverage provided by the excess insurers are as follows: A. Liability From $250,000 per claim/occurrence to$2 million per claim/occurrence except for auto which is non-aggregated,subject to the following: All liability coverages are provided on a claims-made coverage form except for automobile liability,which is on an occurrence form. In no event shall the maximum per claim/occurrence payment exceed the following for general liability,auto liability,public entity management liability, law enforcement liability,employee benefits liability or medical professional liability claims subject to the Governmental Immunity Act: $150,000 per person and$600,000 per occurrence. Additional limits, sublimits and aggregates apply as provided in the applicable excess policies. B. Crime None C. Boiler and Machinery From $5,000 to the cost of repair/replacement for each actual loss sustained D. Property From $150,000 to $50,000,000 each occurrence. "All Risk"basis with sublimits of $1,000,000 newly acquired property and$5,000,000 new construction each occurrence. $500,000 unscheduled locations.Newly acquired property must be reported within 60 days. The excess insurer for the coverage period is: St.Paul Fire and Marine Information concerning the CAPP loss fund for the coverage period may be obtained by contacting CAPP through its Administrator, County Technical Services,Inc. (CTSI). Colorado Counties Casualty and Property Pool By: lien E. a ,CTSI Executive Director December 7,2000 .r c . , � CERTIFICATE NUMBER MAR$H S.A'iNC. : CAE DTI FICA E I C�F• If U RANGE • SEA-000078853-00 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS Marsh USA Inc. NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE 1225 17th Street POLICY.THIS CERTIFICATE DOES NOT AMEND.EXTEND OR ALTER THE COVERAGE Suite 2100 AFFORDED BY THE POLICIES DESCRIBED HEREIN. Denver,CO 80202 COMPANIES AFFORDING COVERAGE COMPANY 174XX-WELD-01235- A COLORADO COUNTIES CASUALTY&PROPERTY POOL INSURED COMPANY WELD COUNTY B St.Paul Fire&Marine Insurance Company c/o COLORADO COUNTIES CASUALTY& COMPANY PROPERTY POOL 1700 BROADWAY SUITE 1512 C DENVER,CO 80290 COMPANY D `, a `. T is-certificate supersedeS and re{�aces any,pr uiDusly,Issued certificate, , . t.. .1 CERTIFY , h THIS IS TO CERY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT.TO ALL THE TERMS,CONDITIONS AND EXCLUSIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE(MM/DD/YY) DATE(MM/DONT) GENERAL UABIUTY GENERAL AGGREGATE $ A X COMMERCIAL GENERAL LIABILITY I PER PARTICIPATION 01/01/01 01/01/02 PRODUCTS-COMP/OP AGG $ 250,000 X I CLAIMS MADE I I OCCUR'CERTIFICATE PERSONAL&ADV INJURY $ 250.000 OWNER'S&CONTRACTORS PROT EACH OCCURRENCE $ 250,000 ,FIRE DAMAGE(Any one fire) $ I MED EXP(Any one person) i$ - AUTOMOBILE UABIUTY COMBINED SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS BODILY INJURY I $ I I (Per person) I •_ SCHEDULED AUTOS I HIRED AUTOS BODILY INJURY $ (Per accident) NON-OWNED AUTOS , I$ PROPERTY DAMAGE GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO • OTHER THAN AUTO ONLY. tip'..te,' EACH ACCIDENT $ AGGREGATE $ EXCESS UABIUTY EACH OCCURRENCE $ 1,750,000 B UMBRELLA FORM GP09100426 '01/01/01 01/01/02 AGGREGATE 1$ 1,750,000 X OTHER THAN UMBRELLA FORM ! $ I WORKERS COMPENSATION AND WC STATU- i 0TH- ,• .rl: '.i t `: EMPLOYERS'UABIUTY I TORY LIMITS I I ER . EL EACH ACCIDENT 1$ THE PROPRIETOR/ INCL EL DISEASE-POLICY LIMIT $ PARTNERS/EXECUTIVE OFFICERS ARE: EXCL EL DISEASE-EACH EMPLOYEE OTHER PER PARTICIPATION 01/01/01 01/01/02 $150,000-DED. $500 ALL A PROP,MOB EQU,AUTO PD CERTIFICATE ' ' REAL&PERSONAL PROPERTY • B PROP,MOB EQU,AUTO PD GP09100425 01/01/01 01/01/02 $50,000,000 XS OF$150,000 DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES!SPECIAL ITEMS(LIMITS MAY BE SUBJECT TO DEDUCTIBLES OR RETENTIONS) CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED AND LOSS PAYEE AS RESPECTS LEASE OF COPY MACHINES CANCELL,AT N ' .._w ii -` ::.- i. CERTIFICATE HOLDER . . .. . . _ ... II:64,,i;:-.. ...,."?;:-:,,; SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL la DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED HEREIN,BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE.ITS AGENTS OR REPRESENTATIVES. MARSH USA INC. BY: Ray Leonard a.,c-r._ Q Hello