HomeMy WebLinkAbout20013295 RESOLUTION
RE: APPROVE CERTIFICATION OF COMPLIANCE AND STATEMENT OF GRANT
AWARD FOR 2002 VOCA DOMESTIC VIOLENCE/SPECIAL POPULATIONS
PROJECT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Certification of Compliance and
Statement of Grant Award for the 2002 VOCA Domestic Violence/Special Populations Project
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the District Attorney's Office, 19th Judicial District,
and the Colorado Department of Public Safety, commencing January 1, 2002, and ending
December 31, 2002, with further terms and conditions being as stated in said grant award, and
WHEREAS, after review, the Board deems it advisable to approve said grant award, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Certification of Compliance and Statement of Grant Award for
the 2002 VOCA Domestic Violence/Special Populations Project between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the District Attorney's Office, 19th Judicial District, and the Colorado Department of
Public Safety be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said grant award.
2001-3295
DA0016
C`C ; /3/4
RE: CERTIFICATION OF COMPLIANCE AND STATEMENT OF GRANT AWARD
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 3rd day of December, A.D., 2001.
BOARD O COUNTY COMMISSIONERS
WELD NTY, COLORADO
ATTEST: iiteliI �t�~ E La`� t tI
Geile Chair
Weld County Clerk to th "'qty
BY: �¢Z��, 4. 6/G-'(enn 1 ag"Tem
Deputy Clerk to the Boa Ur /
William H. Jerke
APPR RM: 5 -' E r7-
Dav d E. Long
my AttorneyVia
Robert D en
Date of signature: i3
2001-3295
DA0016
cd Drvtsio7n 0 Criminal Justice
Raymond T.Slaughter,Director
Kipling St.
Suite 1000
(� Denver,CO 80215-5865
COLORADO 2UUt Nuu 26 0P1P1 10 29 7 42
FAX(303)2 -5743
DEPARTMENT
OF PUBLIC SAFETY
November 21, 2001
Mr. Gary Rathke
District Attorney's Office, 19th Jud. Dist.
P.O. Box 1167
Greeley, CO 80632
Dear Mr. Rathke:
Re: 2001 VOCA Assistance Grant Award
Grant Number: 20-VA-19-63
Project Name: District Attorney's Office, 19th Jud Dist.
The Victims'Compensation and Assistance Coordinating Committee recommendation for
funding has been approved by the Governor, the Director of the Division of Criminal Justice
and the Executive Director of the Department of Public Safety.
This packet includes several items which will need your prompt attention and response.
Enclosed are two copies of the Statement of Grant Award (SOGA) for the above named
project. Be sure to read all Special Conditions,Instructions, and Standard Conditions
listed in your Statement of Grant Award, and be sure that you understand the Certified
Assurances.
Compare the Approved Budget as shown on the Statement of Grant Award with the budget
Blh Owens pages of the application. Please note any changes made by DCJ staff to your Goals and
GOVERNOR Objectives and/or budget. Also check the grant duration dates. Make certain that your
C.Suzanne Mencer
EXECUTIVE DIRECTOR financial officer, bookkeeper or accounting office has only final, approved budget figures.
Division of
Criminal Justine
Colorado State Please read and complete the following process immediately to avoid a delayed start date and
Patrol refer to Grant# 20-VA-19-63 in all correspondence and reports. Thank you.
Colorado Bureau
of Investigation
Division of Statement of Grant Award Process:
Fire Safety
1. BOTH copies of the Statement of Grant Award must be signed by your Authorized
Official and returned to this office NO LATERTHANDECEMBER 7,2001.
2. Please check the application signature page, and if there have changes in the
CJ Authorized Official, Financial Officer, and/or Project Director,please return two
copies of DCJ Form 4-B Change in Signing Authority, to our office. A blank form is
included in this packet.
DCJ
3. This letter contains a section entitled Administrative Needs. Please complete the
requested information and return it to this office along with BOTH copies of the
Statement of Grant Award. Only then can your Statement of Grant Award be made
available for signature by the Department of Public Safety.
Home Page: www.stale.co.usrgov_dirlcdpsidcj.htm E-Mail:raymond.slaughter@cdps.state co.us 2001-3295
4. After signatures of the Director of the Division of Criminal Justice and the Controller of the
Department of Public Safety are obtained, one copy of the Statement of Grant Award win be returned
to you. This document is your VOCA contract. At that time, federal funds will be available for you to
request.
ADMINISTRATIVE NEEDS
X Enclosed is a Certification of Compliance with Regulations (grey form), concerning Equal
Employment Opportunity Plans. This form must be completed by your Authorized Official and
returned with your signed Statement of Grant Award. It is suggested you make a copy for your
files and send a copy to the person in your agency identified on the form as being responsible for
reporting civil rights findings of discrimination. The Division of Criminal Justice is required to
forward the Certifications to the Office for Civil Rights, Office of Justice Programs.
X Please note that we have replaced the Certified Assurances in your grant application (#25)because this
section was not complete or correct in the application. The Certified Assurances contain important
federal and state requirements for the use of VOCA funds.
Your match was calculated incorrectly, and more match is required than was originally committed to
the project in your application. We have revised the Certification of Match Form in the application
(#26). Please have the Authorized Official initial the change in both copies of the application. If you
have any concerns about being able to commit to the larger match amount,please call us immediately.
Remember, the match must be used for the VOCA project, and is subject to the same federal rules as
the federal VOCA funds (e.g. must be for direct services).
The original signature of the designated for this project was not included in the
application. Please have this person(s) sign both copies of the SOGA on the Application signature
page (#27).
Note that your grant application number has changed. Please use this new number on all future
correspondence with the Division of Criminal Justice.
Other items which are tabbed in the Statement of Grant Award need the initials or signature of the
Project Director on both copies.
Other:
Again, please refer to Grant# 20-VA-19-63 in all correspondence and reports.
Sincerely,
Rob Gallup
VOCA Administrator
(303) 239-4529
robert.gallup@cdps.state.co.us
CERTIFICATION OF COMPLIANCE WITH REGULATIONS
OFFICE FOR CIVIL RIGHTS, OFFICE OF JUSTICE PROGRAMS
FOR SUBGRANTS ISSUED BY THE COLORADO DIVISION OF CRIMINAL JUSTICE
INSTRUCTIONS: Complete the identifying information, which is found on the Statement of Grant Award(SOGA), in the
table below. Read the form completely, identifying, under "I,"the person responsible for reporting civil rights findings;
and checking only the one certification under "II"that applies to your agency. Have your Authorized Official sign at the
bottom of page 2,forward a copy to the person you identified under "I"and return the original to the Colorado Division of
Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO 80215, within 45 days of the grant award beginning date.
Grant# 20-VA-19-63 Grant Project Title: Domestic Violence/Special Populations Project
Subgrantee Name (Funded Entity): District Attorney's Office, 19th Judicial District
Address: P. O. Box 1167, Greeley, CO 80632
Duration: Beginning date: 01/01/2002 End date: 12/31/2002 Award: $ 28,989
Project Director's Name & Phone#: Gary L. Rathke (#970-356-4010, ext. 4747)
AUTHORIZED OFFICIAL'S CERTIFICATION: As the Authorized Official for the above Subgrantee, I certify, by my
signature below,that I have read and am fully cognizant of our duties and responsibilities under this Certification.
I. CIVIL RIGHTS REQUIREMENTS OF SUBGRANT RECIPIENTS: All subgrant recipients, regardless of the type of
entity or the amount awarded, are subject to the prohibitions against discrimination in any program or activity.
I certify that this project will maintain, and submit when required, data to ensure our services are delivered in an equitable
manner to all segments of the service population and our employment practices comply with Equal Opportunity
Requirements, 28 CFR 42.207 and 42.301 et seq.
I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of
discrimination will submit these findings, if any,to the Division of Criminal Justice within 45 days of the finding, and/or if
the finding occurred prior to the grant award beginning date, within 45 days of the grant award beginning date. A copy of
this Certification will be provided to this person, as identified here:
Person responsible for reporting civil rights findings of discrimination: (Name, address & phone)
A. M. Dominguez, Jr. , District Attorney, District Attorney's Office, P. O. Box
1167, Greeley, CO 80632 (#970-356-4010)
II. EQUAL EMPLOYMENT OPPORTUNITY PLAN(EEOP) CERTIFICATIONS: Check the box before ONLY THE ONE
APPROPRIATE CERTIFICATION(A, B, CI or C2 below)that applies to this subgrantee agency during the period of the
grant duration noted above.
O CERTIFICATION "A" [NO EEOP IS REQUIRED if(1),(2) or(3),below, apply.] This is the Certification that
most non-profits and small agencies will use. Check(1), (2) and/or(3) as they apply to your entity. (More than one may
apply.)
This funded entity has not been awarded more than $1 million cumulatively from all programs administered by the U.S.
Department of Justice over an 18-month period that includes the above grant duration period, and
(1) is an educational, medical or non-profit institution or an Indian Tribe; and/or
(2) has less than 50 employees; and/or
(3) was awarded through this grant from the Colorado Division of Criminal Justice less than $25,000 in
federal U.S. Department of Justice funds.
Therefore,I hereby certify that this funded entity is not required to maintain an EEOP, pursuant to 28 CFR 42.301, et
sec.
(CONTINUED ON THE REVERSE SIDE)
Colorado Division of Crimmai Justice Page 1 of 2 (Rev.5/99)eeop6l.en
CERTIFICATION OF COMPLIANCE WITH REGULATIONS,OFFICE FOR CIVIL RIGHTS, OFFICE OF
JUSTICE PROGRAMS (Continued)
H. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: (Continued)
f[ CERTIFICATION "B" (EEOP MUST BE ON FILE)
This funded entity, as a for-profit entity or a state or local government having 50 or more employees, was awarded,
through this grant from the Colorado Division of Criminal Justice, more than $25,000, but less than $500,000 in federal
U.S. Department of Justice funds. Also, it has not been awarded more than$1 million cumulatively from all programs
administered by the U.S. Department of Justice over an 18-month period that includes the above grant duration period.
Therefore, I hereby certify that the funded entity has formulated an Equal Employment Opportunity Plan in accordance
with 28 CFR 42.301, et seq., subpart E,that it has been signed into effect by the proper authority and disseminated to all
employees, and that it is on file for review or audit by officials of the Division of Criminal Justice or the Office for
Civil Rights, Office of Justice Programs as required by relevant laws and regulations.
O CERTIFICATION "Cl" (EEOP MUST BE SUBMITTED) This funded entity, as a for-profit entity or a state or
local government having 50 or more employees,was awarded, through this grant from the Colorado Division of
Criminal Justice, more than $500,000 in federal U.S. Department of Justice funds, but, it has not been awarded more
than $1 million cumulatively from all programs administered by the U.S. Department of Justice over an 18-month
period that includes the above grant duration period.
Therefore, I hereby certify that the funded entity will submit,within 45 days of the award, an EEOP or an EEOP Short
Form,that will include a section specifically analyzing the subgrantee (implementing)agency.
O CERTIFICATION "C2" (EEOP MUST BE SUBMITTED) This funded entity, having 50 or more employees, has
been awarded more than$1 million cumulatively from all programs administered by the U.S. Department of Justice,
including this subgrant from the Div. of Criminal Justice, over an 18-month period that includes the above grant
duration period.
Therefore, I hereby certify that the funded entity will submit,within 45 days of the award, an EEOP or an EEOP Short
Form, that will include a section specifically analyzing the subgrantee (implementing)agency. (If you have already
submitted an EEOP applicable to this time period, send a copy of the letter received from the Office for Civil Rights
showing that your EEOP is acceptable.)
As the Authorized Official for the above Subgrantee, I certify, by my signature below,that I have read and am fully cognizant of
our duties and responsibilities under this Certification.
12/03/200l
[ u h iz d Official's signature] [Date]
M. J. Geile (12/03/01) Chair
[Typed Name] [Title]
* * * * * * * * * *
This original signed form must be returned to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO
80215, within 45 days of the grant award beginning date. You must also forward a signed copy to the person you identified
under "I" on page 1. DCJ will forward a copy to the Office for Civil Rights, Office of Justice Programs, US. Department of
Justice.
Colorado Division of Criminal Justice Page 2 of 2 (Rev.5/99)eeop6 I.crt
DIVISION OF CRIMINAL JUSTICE
STATEMENT OF GRANT AWARD
Federal Agency: Office for Victims of Crime,Office of Justice Programs, U.S.Dept.of Justice
Federal Award: Victims of Crime Act(VOCA)Crime Victim Assistance,FY97,97-VA-GX-0008;FY 98,98-VA-GX-0008;FY99,99-VA-
GX-0008;FY 2000,20-VA-GX-0008; FY 2001,21-VA-GX-0008
C.F.D.A.Title and Number: Crime Victim Assistance,#16.575
Subgrantee Name: District Attorney's Office, 19th Jud.Dist.
Address: P.O.Box 1167
Greeley,CO 80632
Attention: Mr.Gary Rathke
Grant Number: 20-VA-19-63
Project Title: Domestic Violence/Special Populations Project
Grant Period: 01/01/2002 to 12/31/2002
Date Issued: November 21,2001
In accordance with the provisions of the Victims of Crime Act, 1984,as amended,the Division of Criminal Justice hereby awards a
grant to the above-named subgrantee. The attached grant application,including the Certified Assurances and Special Provisions are
incorporated herein as a part of this document.
APPROVED BUDGET
Source of Funds
Budget Category Federal Cash Match In-Kind Match Total
Personnel $28,989 $7,247 $36,236
Supplies and Operating $0
Travel $0
Equipment $0
Professional Services $0
TOTAL BUDGET $28,989 $7,247 $0 $36,236
Special Conditions:
I. THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT CONTRACTOR AND
NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE NOR ANY AGENT,SUB-CONTRACTOR,OR EMPLOYEE OF THE
SUBGRANTEE SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT.
SUBGRANTEE SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY
MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE ACKNOWLEDGES THAT THE SUBGRANTEE AND ITS EMPLOYEES ARE NOT
ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE OR THIRD PARTY PROVIDES SUCH COVERAGE AND
THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE SHALL NOT HAVE AUTHORIZATION,
EXPRESS OR IMPLIED,TO BIND THE STATE TO ANY AGREEMENTS,LIABILITY,OR UNDERSTANDING EXCEPT AS EXPRESSLY SET
FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES,SUBGRANTEE SHALL PROVIDE AND KEEP IN FORCE
WORKERS COMPENSATION(AND SHOW PROOF OF SUCH INSURANCE)AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE
AMOUNTS REQUIRED BY LAW. SUBGRANTEE AGENCY SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF ITS EMPLOYEES,
INDEPENDENT SUBCONTRACTORS AND AGENTS.
Page I
STATEMENT OF GRANT AWARD
INSTRUCTIONS
1. Grant activities must be based on the approved budget in this document and grant activity must be based on the approved
objectives in the attached grant application. The subgrantee must secure prior written approval from the Division of
Criminal Justice if there is to be a change in any budget category.
2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the necessary
financial reports.
3. Review carefully The Certified Assurances and Special Provisions contained in the attached grant application.
4. Review carefully the Administrative Guide Federal Justice Grant Programs from Division of Criminal Justice. The
Administrative Guide includes procedures regarding this document,procedures for requesting grant funds and procedures
for quarterly reporting.
5. This grant award may be voided without further cause if it is not signed by the Authorized Official and returned to the
Division of Criminal Justice within 45 days of the date of issuance.
6. The signature of the Authorized Official below should be the same as the one in the attached grant application. If there has
been a change in the Authorized Official,please submit DCJ Form 4B with this document.
7. The subgrantee must notify the Division of Criminal Justice, in writing,of any changes in the Project Director, Financial
Officer or Authorized Official.
Standard Conditions:
1) Commencement within 60 Days. If a project is not operational within 60 days of the original starting date of the grant
period, the subgrantee must report by letter to the Division of Criminal Justice the steps taken to initiate the project, the
reasons for delay,and the expected starting date.
2) Operational Within 90 Days. If a project is not operational within 90 days of the original starting date of the grant period,
the subgrantee must submit a second statement to the Division of Criminal Justice explaining the implementation delay.
Upon receipt of the 90-days letter,the Division of Criminal Justice may cancel the project,or where extenuating
circumstances warrant, extend the implementation date of the project past the 90-day period.
3) When issuing statements,press releases, requests for proposals, bid solicitations,and other documents describing projects or
programs funded in whole or in part with federal money,all subgrantees receiving federal funds,including but not limited
to state and local governments, shall clearly state(1)the percentage of the total cost of the program or project which will be
financed with federal money, and(2)the dollar amount of federal funds for the project or program and(3) use the
phrase:..."through the Division of Criminal Justice, Colorado Department of Public Safety."
4) Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may be
terminated if the services are not satisfactorily performed by the subgrantee or the State, the subgrantee shall be paid the
necessary and allowable costs incurred through the date of termination,but not exceeding a prorated amount based on the
number of days of project operation prior to the date of termination. Any equipment purchased under this grant would
revert to the Division of Criminal Justice upon termination of the grant.
5) The State will pay the subgrantee the reasonable and allowable costs of performance, in accordance with applicable
financial OMB Circulars and Colorado State Fiscal Rules,not to exceed the amount specified herein as the Total Award
Amount. The State's requirements for invoice and cost reporting submissions are contained in the DCJ Form 3 Cash
Request Procedures,which are hereby incorporated by reference.
Page 2 of 3
STATEMENT OF GRANT AWARD
THIS GRANT AWARD WHICH SERVES AS THE CONTRACT BETWEEN THE DIVISION OF CRIMINAL JUSTICE AND
THE SUBGRANTEE SHALL NOT BE DEEMED VALID UNTIL IT SHALL HAVE BEEN APPROVED AND SIGNED BY
THE DIRECTOR OF THE DIVISION OF CRIMINAL JUSTICE OR SUCH DIRECTOR'S DESIGNEE AND BY THE
CONTROLLER OF THE STATE OF COLORADO OR SUCH CONTROLLER'S DESIGNEE.
Responsibility for narrative and fiscal reporting requirements are delegated to the designated Project Director, who will sign all such
reports. This delegation is for purposes of reporting to the Division and for operational ease,and in no way limits the authority and
responsibility of the Authorized Official.
This grant is accepted by:
1
12/03/2001 /
Sigfiature of Authorized Official Date Al TEST: + ' .- '
M. J. Geile, Chair, Weld County ..i .., `, �' hiki B9*1
Board of Commissioners ` F e
STATE OF COLORADO �� .� t ` ��
BILL OWENS, GOVERNOR BY
DLPU"I 1 cR'r. 1 ►` .;r -
By .-:•-.et •
IC I c\-:\*-1 O
Dir ctor,Division of Criminal Justice VDate
Colo o Dep rtment of Public Safety
APPROVED
STATE CONTROLLER
ARTHUR L.BARNHART
By -Ftl._ It--1 ii( u)
Dan Fr d Date
Return BOTH SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice, Office for
Victims Programs, 700 Kipling Street, Suite 1000,Denver,CO 80215.
H:\Lbaker\VOCA Documents\2001 vocaTorm Files\sogapages2-3 Page 3 of 3
Redd by ≥CJs
SECTION A: Agency Information(All Applicants) MAY G 9 2001
Please do NOT change format of table or application.
I.APPLICANT AGENCY: District Attorney's Office, 19th Judicial District DCJ USE ONLY
Division or Unit(if applicable): Victim/Witness Program App#21 -VA- /Q -
Mailing Address: P. O.Box 1167 Grant# 9_O-On - ) 1-Li;
Street Address: 915 Tenth Street Award$ csLl
City/Town: Greeley Zip Code: 80632-1167
County: Weld Judicial District: 19 4/New Applicant Agency
Phone#: (970)356-4010 Fax#: (970)352-8023 V Continuation Applicant Agency
E-Mail Address: GLRathke@netscape.net
Federal Employer I.D.Number: 84-6000813
2. CONTACT PERSON: Gary L.Rathke Position: Comm. Prog.Admin.,VW
Phone#: (970)356-4010, ext. 4747 I Fax# : (970)352-8023 Email: GLRathke@netscape.net
3. FUNDS I $39,821
4. APPLYING FOR: (Please Check Only One Program Box)
n VOCA n VAWA n STATE VALE n SEX ASSAULT PREVENTION FUNDS
SECTION B: Project Narrative
5. BRIEF PROJECT TITLE: I Domestic Violence&Special Populations Project
6. BRIEF PROJECT SUMMARY:
A prosecution-based project, serving all of Weld County(19t"Judicial Distnct),providing direct services to adult an c victims
of domestic violence,victims of child sexual abuse(primary and secondary),adult sexual assault victims,and"previously under-
served"victim populations, including elderly victims, assault victims, Spanish-speaking victims, at-risk-adult victims, and others.
7. DESCRIPTION OF PROJECT FOR WHICH FUNDS ARE BEING REQUESTED.
The Victim/Wimess Program, in the Nineteenth Judicial District Attorney's Office, is the only prosecution-based program serving
victims and witnesses of crime in its jurisdiction, Weld County. The proposed VOCA project will enable the Victim/Witness
Program to maintain and enhance its current level of services; especially those services provided to victims of domestic violence
and victims in other special populations (e.g.,Victim Rights Act crime victims, elderly victims, Spanish-speaking victims,at-risk-
adult victims,et al). The VOCA funds requested will partially pay the salaries of four(i.e., 1.20 FTEs VOCA funded)out of the
ten Victim/Witness staff persons (i.e.,an approximate total of 7.80 FTEs of paid and volunteer staff)who will provide direct and
ongoing services to about 2,285 victims of domestic violence(i.e., 1,500 totally)and other violent crimes (i.e., 785 totally). In
September. 2000,the 19th Judicial District created a family court system, including one court dedicated to managing all domestic
violence cases. Since the inception of the domestic violence court, the Victim/Witness staff has had more direct contacts with
domestic violence victims, the first contact with many of these victims is made less than 24 hours after the criminal incident,staff
members often personally provide VRA and Victim Compensation information to these victims,staff facilitate communication
between the prosecutor(s)and these victims, and staff provide many other services. In addition to the services being provided to
domestic violence victims, staff members are also providing the same comprehensive services to all victims of violent crime in the
Judicial District. In the next two years the Judicial District is scheduled to receive two more District Court judges,and,with this
added capacity to prosecute criminal cases, it is certain that the services provided by the Victim/Witness Program will also increase
qualitatively and quantitatively. Amongst the direct and comprehensive services provided by the Victim/Witness staff are the
following: crisis counseling, follow-up contacts,criminal justice education and assistance,personal support, information and
referral, emergency financial assistance, Crime Victim Compensation,HIV notices and education,Victim Rights Act notices, and
other services(e.g., helping victims with victim impact statements and restitution requests,when victims and witnesses are called
to testify,providing a separate and staffed waiting area,offering and case slams information,etc.)
0l VOCAapp.wpd
1 Revised 3/01
SECTION C: Goals and Objectives (VOCA Applicants Only)
Please do NOT change format of table or application.
8. GOALS AND OBJECTIVES FOR THIS PROJECT(Important: See instructions first)
(VOCA ONLY): GOAL 1: This project will provide direct services that assist crime victims with emotional and physical needs
to stabilize their lives provide for a measure of safety and security, and/or enhance victims'experience with the criminal justice
system.
♦ VOCA Objective 1: Provide services to the following estimated unduplicated number of crime victims during the 12-month
grant period. (See instructions for examples.)
Count each victim ONLY ONCE,by predominant type of crime.
VICTIMS TYPE OF CRIME TYPE OF CRIME(continued)
VICTIMS
40 Child Physical Abuse 10 Survivors of Homicide Victims
200 Child Sexual Abuse 5 Elder Abuse(including Economic exploitation
• and fraud crimes)
1,500 Domestic Violence 250 Assault
20 Adult Sexual Assault 5 Robbery/Bank Robbery
Adults Molested as Children 250 Victims of vehicular assault or homicide,
DUI/DWI crashes,or careless driving resulting
in death.
5 Other violent crimes such as hate and Other,including Federal Crimes(Specify):
bias crime,gang violence(specify): gang
violence,hate crimes, et al
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD: 2,285
• VOCA Objective 2:Provide the following types of services to the following estimated number of victims:
Count each victim ONLY ONCE for each applicable service,no matter how many times a particular service is performed.
Please see definitions of services in instructions.
VICTIMS SERVICES SERVICES(continued)
VICTIMS
400 Crisis Counseling 30 Emergency Financial Assistance
2,000 Follow-up 5 Emergency Legal Advocacy
Therapy r 300 Victim Compensation Assistance(required)
Group Treatment/Support 5 Personal Advocacy
Shelter/Safehouse 800 Telephone Contact(Info/Ref)
300 Info/Referral in Person Crisis Hotline Counseling
600 Criminal Justice Support+Advocacy 60 Other(Be Specify): restitution. D.O.C. notices,et
al
VOCA applicants should add no more than two or three additional goals with objectives on the next page.
01 VOCAapp.wpd
2 Revised 3/01
ALL APPLICANTS-Please do NOT change format of table or application.
8. (Continued) GOALS AND OBJECTIVES: Please include no more than two or three additional goals with objectives.
All goals and objectives must fit on this page. See instructions for more information on Goals and Objectives.
GOAL 2: This project will provide, within the 19`"Judicial District, unduplicated,prosecution-based services to all victims of
crime, including victims of domestic violence and other violent crimes, in such a manner as to meet their physical, emotional,
financial, and intellectual needs to the greatest extent possible.
•Objective 1: To provide 15,000 victims and witness of crime(a duplicated count) with a staffed and separate waiting area,
trial coordination, case-status information, court escort and support, and other services related to criminal prosecutions.
♦Objective 2: To help at least 250 individual victims of domestic violence, child physical and sexual abuse, sexual assault
(adult), and other violent crimes(Le., victims ofDUI/DWAI crashes,homicide survivors, elder abuse victims, assault victims,
robbery victims,et al)to submit applications for Crime Victim Compensation.
•Objective 3: To help crime victims to receive emergency financial assistance,primarily through the Crime Victim
Compensation Program,for such things as replacing lost income or support, attending to immediate safety needs(e.g.,
replacing or upgrading doors,locks, etc.) and so forth, when appropriate.
•Objective 4: To provide, related to the criminal prosecution of certain sex crimes, HIV education and notifications to about
60 victims of child sexual abuse and adult sexual assault.
•Objective 5:In relation to the filing charges and prosecution of criminal acts,to personally contact 65 elderly crime victims,
and to provide them with comprehensive services.
•Objective 6: To provide 18,500 Victim Rights Act notifications(a duplicated count), concerning each of the critical stages
during the judicial process(e.g.,fling charges, arraignments,motions, dispositions, sentencings, etc.), to all victims covered by
the act.
GOAL 3: This project will strive, within the 19"'Judicial District, to facilitate crime victim's access to the criminal justice
system and the District Attorney's Office through various efforts to increase community awareness concerning the Victim
Rights Act, Crime Victim Compensation, victim impact statements,restitution, and other victim services;furthermore, this
project will encourage and support efforts,particularly within the Judicial District, to improve and coordinate the provision of
comprehensive and meaningful services to all victims of crime. .
•Objective 1: To provide representatives of at least 15 separate law enforcement and victim services agencies with information
and training concerning the Victim Rights Act, Crime Victim Compensation, victim impact statements, restitution, and other
victim services provided by the DA's Victim/Witness Program.
•Objective 2: To provide approximately 2,000 victims of crimes designated within the Victim Rights Act and victims of
Careless Driving with Injuries with information concerning the Victim Rights Act and Crime Victim Compensation,to request
victim impact statements and restitution information from these victims,and to offer these victims a comprehensive list of
victim services available in Weld County.
•Objective 3: To provide staff support and participation in various groups that seek to improve and coordinate the provision
of comprehensive and meaningful services to all victims of crime(e.g., the Weld County Coordinating Committee for Victims
of Crime, Weld County Domestic Violence Coalition, et al).
01 VOCAapp.wpd
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SECTION D: Budget Information (All Applicants)
9. BUDGET REQUEST `
DCJ Use Onlv:Applicatt Application#21-'VA"-'19-63 .
Continuation Applicants '
ALL APPLICANTS —Continuation
(Section 1) st k (Section 2) t Applicants
Current Grant Award REQUESTED BUDGET ) Increase or
(Calendar Year 2001) ` (Calendar Year 2002) Decrease
PERSONNEL L k PERSONNEL(Employees of the applicant agency) (+/-)
•
Employee/Job Position Employee/Job Position
Koeltzow, Corn Couns 2 $6,063 Koeltzow, Community Svcs Counselor II $6,366 +� $303 (+)
Soltes, Com Srvs Tech $4,601 ;,:'L.' Soltes,Community Svcs Technician $4,831 r $230(+)
Blakely, Corn Srvs Tech $4,601 , Blakely, Community Svcs Technician $9,662 $5,061 (+)
Sedillos, Com Srvs Tech $9,202 Sedillos, Community Svcs Technician $4,544 $4,658 (-)
$ $ $
k✓
$ , $ a'.< $
E
FICA, Ret. &Fringe $3,142 FICA,Retirement&Fringe Benefits $3,586 $444(+)
Subtotal $27,609 i Subtotal $28,989 ti, $1,380(+)
SUPPLIES AND OPERATING PT SUPPLIES AND OPERATING EXPENSES
EXPENSES rt.;f., (communications,copying,rent,phone,tuition,registration fees " (+/-)
&other items under$5,000) I
$
$ 1 , $
$ $ _ $
$
$ y
F
$ l $
$
Subtotal $ Subtotal J$ !, $
tt ,
IN-STATE TRAVEL IN-STATE TRAVEL(itemize transportation/per diem,etc.) (+/-)
$ $ $
$ ' . $ $
Subtotal $ v Subtotal $ $
EQUIPMENT EQUIPMENT(items which cost over$5,000 each) (+/-)
$ $ $
$ $ 1 a $
Subtotal $ i ", Subtotal $ } $
PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-)
$ $ $
$ $ ' [`1, $
Subtotal $ Subtotal $ i $
TOTAL FUNDS: $27,609 ` .s TOTAL FUNDS REQUESTED: $28,989 $1,380(+)
Project Director's.Initials c,_:.,.,L. ,Date ( I ' Slot
)61
ALL APPLICANTS-Please do NOT change format of table or application.
10. MATCHING FUNDS BUDGET: List the total matching funds(if required). ALL VOCA PROJECTS MUST PROVIDE
MATCH. VAWA APPLICANTS THAT ARE NON-PROFIT,NON-GOVERNMENTAL VICTIM SERVICE AGENCIES ARE
NOT REQUIRED TO PROVIDE LOCAL MATCHING FUNDS FOR THIS PROJECT(unless dollars are being requested for law
enforcement or prosecution agencies.) STATE VALE AND SAPF APPLICANTS ARE NOT REQUIRED TO PROVIDE
MATCHING FUNDS. See instructions for more detail.
PERSONNEL(Employees of the applicant agency)
Employee/Job Position
Koeltzow, Soltes, Sedillos,Blakely $7,247
_ $
FICA,Retirement&Fringe Benefits $
Subtotal I $7,247
SUPPLIES AND OPERATING EXPENSES(communications, copying, rent,phone,tuition,registration fees&other items
under$5,000)
Subtotal I$
OTHER: In-State Travel,Equipment and/or Professional Services (specify)
_ $
Subtotal $
TOTAL MATCHING FUNDS: $ 7.247
I SOURCE OF MATCH: Local VALE(grant&admin)&CVC(admin) I CASH: $7.247 I IN-HIND: $
11. GRANT BUDGET SUMMARY: This chart summarizes all dollars by category. All applicants should fill out pertinent
sections. If your project does not have matching funds, leave match columns blank.
BUDGET CATEGORIES Funding Request Cash Match In-Kind Match TOTALS
Personnel 28,989 7,247 36,236
Supplies and Operating
Travel
Equipment
Professional Services
TOTALS 28,989 7,247 36,236
Funds Requested • Match Total Total Project Cost
28,989 7,247 36,236
' Date ( �j 1 i
Project Director's Initials d41 �
ALL APPLICANTS-Please do NOT change format of table or application.
12. BUDGET DETAIL AND JUSTIFICATION: (Do not exceed the two pages allowed for this budget narrative.) Please
provide the following information for each budget category:
PERSONNEL REQUEST: (Also,if you are using personnel or in-kind volunteers as match,please describe here.)
a. Please explain how you arrived at the cost of the salaries and benefits you are requesting:
1)The salanes and benefits being requested are based upon the current costs established by the Weld County Personnel
Department for four positions that are currently receiving partial financial support from VOCA, a total cost(in 2001)of$76,840.
2)The additional cost of upgrading one of the part-time positions to full-time, including salary and benefits, has been estimated to
cost(in 2002)$17,333. 3)In 2002,the total cost of salaries and benefits for the four positions are expected to increase 4%for an
annual cost-of-living adjustment and 3% for scheduled step increases(i.e., about 107%of the cost in 2001). 4)Currently VOCA is
paying about 40%of the total costs for these four positions, and this rate has been used to arrive at the requested amount in 2002.
b. Please provide the following ADDITIONAL information on the positions for which you are requesting funding.
Employee/Job Position Requested No. Hours No. Hours If THIS grant funding If THIS grant funding
per week per week this will not pay for the entire will not pay for the
requested position position, what is the entire position,what is
from THIS works in SOURCE of other funds the AMOUNT of other
grant total. that will be used to pay funds that will be used
funding. for the rest of this to pay for the rest of this
position? position?
Koeltzow,Community Srvs. Couns. II 16 40 VALE/CVC grant& adm $24,769
Soltes,Community Services Tech. 8 20 VALE grant&adm funds $ 8,878
Sedillos,Community Services Tech. 8 20 VALE grant&adm funds $ 7.452
Blakely, Community Services,Tech. 16 40 VALE grant&adm funds $18,632(SUM=$59,731)
For EACH POSITION OR PORTION OF A POSITION you are requesting, also please answer the following:
c.Fully explain and justify(using concrete data)any increase in dollars and/or positions requested. See instructions for
more detail.
1) e sa ary an ene it figures or t is project are ase upon t e rates esta is e y t e We ounty Personne epaiuuent.
2)The 2001 rates have been increased by 4% in order to allow for the annual cost-of-living adjustment that the Personnel
Department anticipates applying beginning on January 1,2002. 3)The 2001 rates have also be increased an additional 3% in order
to cover the step increases in pay that Personnel policies and procedures require. 4)In January, 2001, as a result of increased
VOCA funding, this program was able to add a half-time Community Services Technician, and, in 2002,so that no one position is
overly dependent on a single funding source, the funding distribution for the four positions receiving VOCA funding in the past
has been adjusted so that the level of VOCA support for each of these positions equals about 40%; therefore,this has resulted in a
significant increase in the level of salary support requested for the Community Services Counselor II position(i.e., a total increase
of$7,303),but only minor changes in the wage support being requested for the three Community Services Technician positions
(i.e., a net salary increase of$1,221). (Note: VOCA's total contribution to the entire program would continue to be about 14%)
5)In 2002, $1,290 of the increase in the cost of benefits is the result of making one Community Services Technician position that
is currently part-time into a full-time position,and the remaining increase in the benefit support requested(i.e., $2,398 totally) is
due to the combined impact of the various factors described above. 6) In 2002, in response to current and anticipated service
requests, one of the Community Services Technician positions,that presently funded for 20 hours per week,has been upgraded to
a full-time position with benefits; therefore,the salary expenses for this position will be more than twice as much as they are in
2001 (i.e.,a 114% increase),and the cost of benefits are increased about 450%(see explanation and justification below).
The Victim/Witness Program has gained local recognition and support for upgrading one Community Services Technician position
from half-time to full-time status based upon at least the following facts: 1)The staff support associated with the dedicated
domestic violence court has significantly increased the work and services being provided by the Victim/Witness Program,
including providing staff support to victims at court hearings on every day of the week, seeking to establish phone contacts with
victims prior to"in-custody"hearings(usually less than 24 hours after the crime),personally informing victims attending hearings
about the Victim Rights Act, Crime Victim Compensation and other services,etc. 2)In the next two years the 19'"Judicial district
is scheduled to add two new District Court judges and courtroom,and increases in associated victim services are anticipated.
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ALL APPLICANTS-Please do NOT change format of table or application.
12. BUDGET DETAIL AND JUSTIFICATION(CONTINUED)
d. SUPPLIES AND OPERATING REQUEST AND MATCH: Please see instructions,and fully explain and justify the
need for the current request and for any increase over the last year. Include and identify any supplies and operating used
as cash or in-kind match,if required.
NOT APPLICABLE.
e. TRAVEL REQUEST AND MATCH: Please see instructions, and fully explain and justify the need for the current
request and for any increase over last year. Include and identify travel used as cash or in-kind match,if required.
NOT APPLICABLE.
f. EQUIPMENT REQUEST AND MATCH: Please see instructions,and fully explain and justify the need for the current
request. Generally,very little equipment will be funded. Include any equipment used as cash or in-kind,If required.
NOT APPLICABLE.
g. PROFESSIONAL SERVICES REQUEST AND MATCH: Please see instructions,and fully explain and justify the need
for the current request and for any increase over last year. Include and identify any professional services used as cash or
in-kind match,if required. Please note that professional services expenditures require prior approval by DCJ(Form 16).
NOT APPLICABLE.
h. DIFFERENCES FROM LAST YEAR'S REQUEST(Continuation Subgrantees only.) Please briefly summarize the
reasons for the differences between this year's request and your most recent/current grant award.
First, in financial teens, the primary difference between this VOCA request and the one granted last year relates to increased
personnel costs,including increased costs due to cost-of-living adjustments, step increases, re-distributing the funding mix, and
upgrading one position from half-time to full-time(for additional details, see#9 and#12,a,b and c). Next, as concerns direct
victim services, the same level of services currently being provided to crime victims and witnesses will be maintained and some
additional enhancements,particularly in responding to domestic violence victims, are planned(e.g., making follow-up contacts
with domestic violence victims by phone and/or mail after"in-custody"hearings, et al). Finally, in a strategic plan,as the Judicial
District will be adding one new District Court division(i.e.,judge and courtroom) in 2002 and another in 2003, or a total of two
new judges and courtrooms in the next two years, the program is requesting a change in VOCA funding in order to help to pay for
the additional 20 hours of staff coverage(i.e., upgrading one position from half-time to full-time)which will enable the program to
begin to respond to the increased demand for victim services associated with these additions to the district's judicial system.
01 VOCAapp.wpd
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ALL APPLICANTS-Please do NOT change format of table or application.
13. TOTAL AGENCY VICTIM SERVICES/SEXUAL ASSAULT PREVENTION FUNDING THAT YOUR AGENCY
IS CURRENTLY RECEIVING.
FUNDING START DATE END DATE
AMOUNT
FEDERAL FUNDS: Month / Day / Year Month / Day / Yea
VAWA funds: $ / / / /
VOCA funds: $27,609.00 01 / 01 / 01 12 / 31 / 01
FVPSA(ACT) funds: $ / / / /
Other US Dept. of Justice funds such as
Byrne(DCSIP),Juvenile Justice, COPS,etc. $ / / / /
Sex Assault Prevention funds: $ / / / /
Other Federal funds: $ / / / /
STATE FUNDS:
State VALE funds: $ / / / /
State DAAP funds: $ / / / /
Other Sate funds (e.g. general fund) $ / / / /
LOCAL GOVERNMENT FUNDS:
Local VALE funds: Judicial 19 $65,400.00 01 / 01 / 01 12 / 31 / 01
VALE admin funds Judicial 19 $29,393.50 01 • / 01 / 01 12 / 31 / 01
Comp admin funds Judicial 19 $29,393.50 01 01 / 01 12 / 31 / 01
Judicial $ / / / /
Local Government funds: (Cash estimate-- $81,302.00 01 / 01 / 01 12 / 31 / 01
does not include support and facility costs) $ / / / ,
PRIVATE OR OTHER FUNDS:
Private funds: $ / / / /
Other funds: $ / / / /
14. FUTURE FUNDING: In the remaining space,describe the steps you have taken to diversify your funding sources, and/or
incorporate this project into local funding sources, e.g. state or local government funding, and/or broad-based community support.
T e Victtm/Wimess Program, in t e 19 Judicial District Attorney's ice, as eve ope a iverse fun ing ase, an e V A
funds being requested(i.e., $39,821)are estimated to be about 14%of the program's total budget in 2002. While there are certain
funding limitations imposed on governmental programs such as the Victim/Witness Program, it has maintained a strong funding
mix over the years, including the following funding sources and their approximate percentage of the program's total funding in
2001: 1)local government funds(35%), 2)local VALE grant funds(28%),3)VALE and Victim Compensation administrative
funds(25%), and 4)VOCA funds(12%). In recent years, as the program's costs have increased due primarily to rising personnel
costs and small staff increases, all funding sources have maintained their relative contribution levels. In the future, as the existing
and planned growth in the local judicial system adds to the corresponding demand for services from the Victim/Witness Program,
all of the funding sources listed above will be asked to share the cost of maintaining and expanding the Victim/Wimess Program's
services. Traditionally, the Board of County Commissioners have been very reluctant to increase their relative level of support for
the Victim/Witness Program,but changes in the composition of the Board may make increased support from this source possible in
the future. In addition, even though other potential funding sources are very limited, new funding sources will be sought out
whenever possible in order to broaden the total funding mix.
01 VOCAapp.wpd
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SECTION E: Continuation Applicants Progress Report(Continuation Applicants only)
Please do NOT change format of table or application.
15. Please provide a summary of the progress made in your project during time periods 1 and 2 as defined below. See
instructions for more information.
For the following time periods,please briefly summarize the progress made in meeting your prior and current grant goals
and objectives,the specific services that have been provided,changes or improvements made and/or problems
encountered. See instructions prior to filling out this section.
a. VOCA time period 1:January-December 2000(if you received funding for this period.)
During the first VOCA time period,January 1,2000 to December 31, 2000,the Victim/Wimess Program's Domestic Violence and
Special Populations Project exceeded most of the goals and objectives established in its VOCA grant application. First, during the
grant year the project exceeded two objectives relating to serving domestic violence victims,as direct services were provided to
1,241 domestic violence victims, 156%of the objective set, and 800 of these victims, 176%of the targeted amount, received one-
on-one information and referral to specific services and agencies. Second, the project met 355%of its overall objective for
working with"special populations"by providing direct services to 142 homicide survivors, elderly victims,disabled victims,and
victims of assault. Third, the project achieved 208%of another objective set for services provided to victims of child sexual abuse
and adult sexual assault,as a total of 52 victims of these crimes received such direct services as HIV notifications and education,
criminal justice education and support, Crime Victim Compensation assistance, etc. Fourth, in September,2000, the Judicial
District added three new family courts, including one court that is dedicated to hearing all domestic violence cases; as a result,
Victim/Witness staff members have seen an increase in the quality and quantity of their contacts with domestic violence victims,
including at least the following changes: 1)staff members attempt to make phone contacts with all victims of domestic violence,
usually the morning after the criminal incident,explaining the"in-custody"hearing scheduled,offering staff availability and
support during hearings,providing general information about the court process, describing other services available,etc.; 2)staff
members personally provide VRA information, liaison with the prosecutors, and other services at the time of certain court hearings
(e.g.,next-day, in-custody hearings, "weekend"arraignment hearings,and"trial confirmation/readiness"hearings); 3)staff are able
to personally explain Crime Victim Compensation benefits to many victims, and can help them apply and seek emergency financial
assistance, when appropriate;4)when requested, staff arranges police escorts for victims in the area of the courthouse; and 5)staff
provides all of the comprehensive services offered to all victims and witness of crime within the Judicial District. In conclusion,
due in part to the VOCA funding received, the Victim/Witness Program was able to provide, in coordination with other service
agencies,comprehensive services to significant numbers of crime victims and witnesses, including victims of domestic violence
and those in other special populations.
b. VOCA time period 2: January-March 2001 (1"Quarter)
During e secon V A time peno , anuary 1, 1 to Marc 31, 2001 (i.e., t e P uarter o t e current CA grant), the
Victim/Witness Program continued to provide the same comprehensive services to crime victims and witnesses, and specifically
focused on enhancing its services to domestic violence victims, as described above. First,as a result of the dedicated domestic
violence court.begun in September,2000,Victim/Witness staff members have been able to improve the effectiveness of the
services being provided to domestic violence victims,and during the first quarter direct services were provided to 482 victims of
this crime; therefore, as concerns its services to domestic violence victims,the project has already reached 38%of it VOCA
objective for the year. Second, the program's staff provided 138 victims in other"special populations"with direct services during
the period, and this level is 99%of the VOCA objective for 2001. Third, in a separate objective for working with elderly victims
of crime,34 elderly victims, or 81%of the total objective, received at least one personal contact from a staff member, offering
them information about the criminal justice system,victim services,and so forth. Fourth,another major objective for the program
relates to the services it provides to child sexual abuse and adult sexual assault victims, such as HIV notices,education and other
related services,and during the quarter 10 victims of these crimes(i.e., 6 children and 4 adults)were assisted in person(20%of the
project's VOCA objective for the year). In conclusion,the Victim/Witness Program is seeking to provide and track all of the goals
and objectives established in its 2001 VOCA grant application, and,after just one quarter, the program has exceeded 25% of the
performance levels project in most areas,often by a wide margin.
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SECTION F: Coordination, Support and Networking(All Applicants)
Please do NOT change format of table or application.
16. COMMUNITY SUPPORT,COORDINATION AND NETWORKING
a. LETTERS OF SUPPORT: In the appendix (see#27)please attach 3 current letters of support from referral sources or other
agencies whose support is key to your project. Below, list the agency name and person that provided the attached letters of
support.
AGENCY PERSON/POSITION DCJ USE ONLY
19th Judicial District Attorney's Office A.M. Dominguez,Jr.,District Attorney
A Woman's Place,Inc. Sharon Mitchell,Executive Director
Greeley P. D.,Victim Services Program Cecil O'Farrell,Coordinator
b. SIGNED LETTER OF COORDINATION WITH VICTIM COMPENSATION: DCJ USE ONLY
(VOCA ONLY)Please attach in the Appendix. See instructions for example.
c. MEMORANDA OF AGREEMENT OR UNDERSTANDING: List the agencies with which you have active memoranda of
understanding or agreement regarding coordination and provision of services. If necessary,please summarize to fit space. Do not
attach the memoranda to the application, but have available upon request.
A Kid's Place/CASA of Weld County Greeley Police Dept., Victim Services Program
A Woman's Place,Inc. Partners of Weld County
Area Agency on Aging,Weld County 19`h J. D. Probation Dept.,Victim Services Program
ASAP(Asslt. Survivors Asst Prog),Univ of Northern Colo Sexual Assault Survivors, Inc. (SASI)
Child Advocacy Resource& Education(CARE) South Weld Victim Services Program
Colorado Legal Services Weld County Legal Services
REFERRALS: (if applicable)
d. List the agencies/individuals who make referrals to your program for victim services: (List only the 10 most frequently
referring.)
(1)A Kid's Place/CASA of Weld County, (2)A Woman's Place.Inc.,(3)Colorado State Patrol,Victim Advocates,(4)Greeley
Police Department,Victim Services Program,(5) 19`h Judicial District Attorney's Office, (6) 19`h Judicial District Probation
Department, Victim Services Program, (7)North Colorado Medical Center, (8) Sexual Assault Survivors, Inc.,(9)Weld County
Department of Social Services, and (10)21 Law Enforcement Agencies in Weld County.
e. List the agencies to which you make referrals for victims served by your agency: (List only the 10 most frequently used.)
(1)A Woman's Place,Inc.,(2)Catholic Charities,Northern, (3)Child Advocacy Resource&Education(CARE).. (4)Colorado
Legal Services,(5)Greeley Police Department, Victim Services Program, (6) 19th J. D. Probation Department,Victim Services
Program,(7)North Range Behavioral Health Center, (8)Sexual Assault Survivors, Inc. (SASI), (9)South Weld Victim Services
Program, and (10)Weld County Department of Social Services.
DCJ USE-(VOCA ONLY)LOCAL VALE COMMENTS:
01 VOCAapp.wpd
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ALL APPLICANTS -Please do NOT change format of table or application.
17. CULTURAL COMPETENCY PLAN: All applicants are asked to supply a plan to provide culturally competent services to
meet identified needs of racial, cultural and ethnic minority populations. The definition of cultural competence is:planning to
effectively deliver services in a context that is meaningful to the individual's culture. Please describe: 1)the diverse needs in your
community, 2)mechanisms you will utilize to assess and address the needs identified,3)describe resources available to implement
your plan. Please include the minority population in the community you serve,the ethnicity of victims served,as well as ethnicity
of staff, volunteers and/or board members. See instructions for further information.
annos are t e on y statistics y significant minority in e u icia istnct, an ey are estimate to comprise /o o t e
total population(according to the 2000 numbers from the U.S. Census Bureau), and the number of Latino victims served generally
equals or exceeds percentage represented in the general population. In order to guarantee sensitivity and relevancy in addressing
the needs of the Latino population,the Victim/Wimess Program will strive to maintain some representation from this ethnic group
on its staff and boards. Furthermore,when hiring Victim/Wimess staff,preference will be given to applicants who are bilingual in
English and Spanish. Currently,40%of the Program's staff is Latino and is bilingual in English and Spanish; furthermore,33%of
the Victim Compensation Board is Latino and at least 40%of the VALE Board is Latino.
While no other statistically significant ethnic minority population exists in the community,the Program's staff will continue to
make every effort to be relevant, accessible and sensitive to the culture, special needs and so forth of all minorities. In addition to
the approach to ethnic diversity described above,the"cultural competency"of the staff is maintained in at least the following
manner: through membership and participation in a diverse array of community groups (e.g.,Area Agency on Agency,
Coordinating Committee for Victims of Crime of Weld County,et al), through staff attendance at training sessions and workshops
that are related to"cultural competency,"through in-service training and administrative direction concerning identified needs in the
area of"cultural competency,"and so forth.
The Victim/Witness Program has no history of complaints concerning it ability to respond to the diverse needs of its community,
and the program initiates efforts with group and individuals in the community in order to assess and address issues and needs
related to "cultural competency."
18. VICTIMS RIGHTS ACT(See instructions for more information.)
a. Training: What training does your agency provide to direct services staff and volunteers about giving information to
the victim on their rights under the Colorado Constitution?
All staff,paid and volunteer, are asked to read the Colorado statutes concerning victim rights, and they are given copies of
pamphlets summarizing these rights as a resource. In addition, all staff members are asked to attend at least one training outside of
the Victim/Witness Program, as soon after employment as possible,concerning victim rights and the Victim Rights Act.
b. Date of the last 04/18/01 Training provided by: Cynthia Gessinger,COVA
c. How do you notify victims of their rights under the Victims Rights Act?
1)V/W provides written and/or phone notices to all victims designated in VRA prior to each of the critical stages in e lu icia
process, from the filing of charges through sentencing, and including hearings returned after an appeal. 2)Dom. violence victims'
notices are personally delivered at"in-custody"hearings. 3)Initial notices include VRA brochures and other information.
d. How do you document that such notification has been given,if appropriate?
Documentation of all VRA notifications is maintained in at least the following places: 1)on the outside of the criminal case file,
and 2) in the data base of the DA's computer system(i.e.,each criminal case filed by the DA's Office has a computer record,
including a screen for tracking VRA notices).
e. Does your agency have a statutory mandate to notify victims under the Victims Rights Act? I X j Yes n No
f. List the approximate number of notifications made by your agency each 18,500
g. Does your agency have a victims' rights brochure that is distributed to victims? I X ] Yes n No
*If yes,please attach one copy in the appendix of the grant application.
h. In what languages is your victims' rights act brochure available?
English and Spanish
•
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ALL APPLICANTS -Please do NOT change format of table or application.
19. VICTIM COMPENSATION(See instructions for more information.
a. How does your agency regularly inform victims of the Victim Compensation program and assist them in applying when
appropriate?
The Victim/Wttness Program provides information to cnme victims concerning Crime Victim Compensation in at least the
following ways: brochures, in English and Spanish,are distributed at various locations throughout the Judicial District;
applications are provided to agencies throughout the District; applicants are helped to complete the application forms,whenever
requested; the program's staff helps,when appropriate, crime victims to receive emergency awards of Compensation; information
concerning Victim Compensation is sent to all victims when they receive their initial VRA notices;regular training concerning
Victim Compensation is provided to law enforcement and other victim services agencies; the program's staff responds to all
requests for information concerning Victim Compensation benefits; and the program's staff provides administrative,clerical and
legal support for the Victim Compensation Program and its Board.
b. Are there any major issues that hinder victim assistance programs in assisting crime victims in filing for Victim
Compensation benefits and understanding eligibility?
NONE.
c. Are any of the services provided by your agency eligible for Victim Compensation n Yes ri No
List services:
NONE.
d. Please describe how your agency tracks funds and services to ensure that it is not using VOCA funds to provide
services which could be or have been paid for by Victim Compensation.
NOT APPLICABLE.
e. Does your agency regularly conduct/receive Victim Compensation training for direct services staff or volunteers?
FT Yes n No
Date of last training: always Training provided by: I Gary Rathke,Karol Koeltzow,et al
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SECTION G: Evaluation (All Applicants)
Please do NOT change format of table or application.
20. EVALUATION: Describe how you will evaluate the efficiency and effectiveness of this project.(Please see instructions.)
The District Attorney's Victim/Witness Program will utilize both efficiency and effectiveness measures in evaluating the VOCA
funded Domestic Violence and Special Populations Project,as described below.
1)Efficiency Measures: In order to evaluate the significance and efficiency of the Victim/Witness Program and its VOCA funded
project, staff members will continue to compile key-statistical data on all clients served. Then, on a quarterly basis,the statistical
data collected will be analyzed and reported to federal, state and local administrators, funding sources,and other interested parties.
When these quarterly reports are to a funding source with whom goals and objectives have been established,such as the proposed
VOCA project,a detailed written analysis will evaluate whether the proposed activities and outcomes(e.g., goals and objectives)
were accomplished in the expected time frame. In addition to a quarterly analysis of the program's statistical data, the overall
efficiency of the program will be evaluated each quarter in financial terms, in the following manner: On at least an annual basis,
the financial efficiency of the program will be evaluated using a simple cost/benefit analysis. In applying a cost/benefit analysis of
the program, total dollars received(i.e., either total dollars from a specific funding source or gross income for the entire program)
are divided by the total number of victims served,and the figure derived will indicate the average cost of providing services to each
individual. If the average cost of serving a crime victim is in line with historical averages,then the program will be determined to
be financially efficient; however, conversely, if the average cost per client served is greater than historical averages, the overall
efficiency of the program will be evaluated further.
2) Effectiveness Measures: Various subjective measures of the program's effectiveness will be applied throughout each quarter by
the project's administrator,and these measures will seek to evaluate the quality and effectiveness of the services clients are
receiving. In evaluating the effectiveness of the services being provided,the administrator will subjectively evaluate the quality
and effectiveness of the services being provided by using a number of devices. First,he will listen to antidotes from clients,staff
and others that describe their personal reactions to the services being provided. Second,client satisfaction surveys have been
developed for various aspects of the program,and these may be distributed to help evaluate the quality and general effectiveness of
the various services provided(e.g.,Crime Victim Compensation,training, agency-to-agency coordination, and criminal justice
support).
Ultimately, the data and reports generated using these efficiency and effectiveness measures will help the Victim/Witness
Program's administrator and others to evaluate the program's performance, and the need to refine,expand and acid services.
Ol VOCAapp.wpd
13 Revised 3/01
SECTION II: Financial Management (All Applicants)
Please do NOT change format or table or application.
21. FINANCIAL MANAGEMENT: Please answer the following questions.
a. Please provide the date of your last independent audit or financial 12/31/99
Enclose one copy of your most recent audit or financial review,including any management report or other auditor
comments,with your set of applications.
b. Does your agency expend over$300,000 from combined federal sources in a year? El Yes 4 No
c. Please respond to the following questions about whether your accounting system meets the criteria for managing
federal/state grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits or through
other reporting mechanisms. They are not intended to be all inclusive and do not substitute for the agency's responsibility
to meet all federal and state requirements for these grant funds.)
X Yes No Does your accounting system seperate ALL revenues and expenditures by funding source?
X Does your system track revenues and expenditures for each grant award separately through a
Yes No sub-ledger system?
X Does your system allow expenditures to be classified by the broad budget categories listed in
Yes No the approved budget in your grant, i.e. Personnel, Supplies and Operating,Travel,Equipment
and Professional Services?
X Yes No Do you reconcile sub-ledgers to your general ledger at least monthly?
X Yes No Do you mark your invoices with the grant number?
X Do you maintain time sheets,signed by the employee and supervisor for each employee paid by
Yes No DCJ grant funds?
X If your grant requires a match, does your accounting system clearly identify the funds and
Yes No N/A amount used as a cash match?
X If your grant requires a match and you are using in-kind match such as volunteer hours,have
you clearly documented how you are keeping track of the match that you are reporting on your
Yes No N/A quarterly financial 1-A report?
X Yes No Do you have written financial policies and procedures in place?
Do you have accounting internal controls do you have in place, such as separation of duties,
Yes No two signatures on certain checks,reconciliations or other reviews?
For Continuation Applicants only.
X Yes No Do you use your accounting system data to prepare your quarterly financial reports for DCJ?
X Yes No Do you reconcile your accounting system data with your quarterly financial reports for DC7?
d. If you answered NO to any of the questions above,please provide an explanation.
N T APPLI ABLE.
01 VOCAapp.wpd
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SECTION I: Fund-Specific Information-VOCA only(All Applicants)
Please do NOT change format of table or application.
22. VOCA GRANT-FEDERAL REPORTING INFORMATION:
SUBGRANT AWARD REPORT / APPLICATION INFORMATION
U.S. DEPARTMENT OF JUSTICE-OFFICE OF JUSTICE PROGRAMS- OFFICE FOR VICTIMS OF CRIME
The purpose of this report is to collect basic information on Subgrant recipients and their programs in a matter that is convenient to
report and analyze.
1. Agency Name:District Attorney's Office, I9°i Judicial District
Project Title: Domestic Violence and Special Populations Project
Mailing Address: P. O. Box 1167
City: Greeley,CO Zip: 80632-1167
Telephone: (970) 356-4010 I Fax: (970) 352-8023 I E-Mail: GLRathke(d.netscape.net or GRathke@co.weld.co.us
—2. Congressional District: 1 DCJ Use Only-Federal Grant Number:
3. Purpose of VOCA Subgrant award: (check one)
a. Start up a NEW victim services project.
X b. Continue a VOCA funded project funded in a previous year.
c. Expand or enhance an existing project NOT FUNDED by VOCA in a previous year.
d. Start up a NEW Native American victim services project.
e. Expand or enhance an existing Native American project.
4. ' DCJ Use Only-Crime Victim Assistance Awarded: I
State Award Number: I I Project begin date: Project end date:
5. DCJ Use Only-Subgrant Match (Financial support from other sources)
Value of In-Kind Match: [ $ I Cash Match: I $ I Total Match: [$
6. These VOCA funds will primarily he used to: a. Expand services into a new geographic area.
- b. Offer new types of services.
c. Serve additional victim populations.
(Check only one)
X d. Continue existing services to crime victims.
- e. Other
7. For this victim services program please indicate: (Read instructions carefully.)
a.Number of VOCA-paid staff(FTE): 1.20 I b. Has this program received a volunteer waiver? I I Yes I X1 No
c. Number of volunteer staff(FTE): 0.30
8. Identify the amount of the VOCA grant that will be used to meet the priority and underserved requirements.
a. Child Abuse: 10% $ Gray Boxes tor DCJ Use Zhnly.
b. Domestic Violence: 65% $
c. Sexual Assault .5% $
d. Underserved:
1. DUI/DWI Crashes: 9% $
2. Survivors of Homicide Victims: 1% $
3. Assault: 11% $
4. Adults Molested as Children: % $
5. Elder Abuse: .5% $
6. Robbery: .5% $
7. Other Violent Crimes: 2.5% $
01 VOCAapp.wpd
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9. T e of Implementing Agency(Check the appropriate boxes.)
a. Criminal Justice-Government:
Law Enforcement X Prosecution Probation
Court Corrections Other
b. I Non-Criminal Justice-Government:_ Social Services Mental Health I�I 1 1 Public Housing
Hospital Other
c. I Private Non-Profit:
Hospital Rape Crisis Religious Organization
Shelter Mental Health Agency Other
d. Native American Tribe or Organization:
ON Reservation OFF Reservation
e. 0 Other:
10. For DCJ Use Only
Please provide total amount of funding allocated to victim services based on the subgrantee's current Fiscal Year budget.
FUNDING SOURCES CURRENT YEAR
a. Federal(Excluding VOCA)
b. VOCA Funds
c. State
d. Local
e. Other
11. Identify the victim(s)to be served through this VOCA-Funded project(VOCA grant plus Match)by checking the type of
crime(s): (Please read instructions carefully!)
X Child Physical Abuse X Child Sexual Abuse X DUI/DWI Crashes
X Domestic Violence X Adult Sexual Abuse X Elder Abuse
Adults Molested as Children X Survivors of Homicide Victims X Robbery
X Assault X Other Violent Crimes X Other
12. Check the services to be provided by this VOCA-Funded Project:
X Crisis Counseling X Criminal Justice Support/Advocacy
X Follow-up Contact X Emergency Financial Assistance
Therapy X Emergency Legal Advocacy .
Group Treatment X Assistance in Filing Compensation Claims
Crisis Hotline Counseling X Personal Advocacy
Shelter/Safehouse X Telephone Contacts(Information and Referral)
X Information/Referral(in Person) X Other: education,restitution, et al
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SECTION J: Supplemental Pages for New Applicants Only
Please do NOT change format of table or application.
23. NEW APPLICANTS ONLY(Continuation applicants please remove this page.)
a. PLEASE CHOOSE ONE:
Start a new victim services project.
Expand or enhance an existing project not funded by these funds in a previous year.
b. AGENCY DESCRIPTION AND HISTORY: Please include the capacity of the agency to provide the services outlines in
this application.
A A .
c. STATEMENT OF NEED FOR THE PROPOSED PROJECT: (Problem Statement,please see instructions first.)
AP A .
0 VOCAapp.wpd
18 Revised 3/01
(Continued) NEW APPLICANTS ONLY(Continuation applicants please remove page.)
Please do NOT change format of tables or application.
24. WORKPLAN FOR ACHIEVEMENT OF GOALS AND OBJECTIVES: (See instructions.)
N T APPLI A E.
0IVOCAapp.wpd
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SECTION K: Certifications and Signatures
25. Certified Assurances: The Certified Assurances and Special Provisions must be attached to the grant application.
GRANT APPLICATION(Project applicant must check applicable governing legislation for this grant)
S.T.O.P. Violence Against Women Act(VAWA),Title IV of the Violent Crime Control and Law Enforcement Act of 1994,
Pub. L.No. 103-322, 108 Stat. 1796 (Sep. 13, 1994), and Administrative Guide for Federal Justice Grant Programs.
Sexual Assault Prevention Funds,Part A of Title XIX of the Public Health and Human Services Act(42 G.S.C. 300w et
seq.), Section 1910 A, as set out in Title IV of the Violent Crime Control and Law Enforcement Act of 1994, Pub.L.No.
103-322, 108 Stat. 1796(Sep. 13, 1994),and Administrative Guide for Federal Justice Grant Programs.
X VOCA Assistance(VOCA),Victims of Crime Act, 1984, as amended,and Administrative Guide for Federal Justice Grant
Programs.
The applicant hereby certifies that the project described in this application meets all the requirements of the applicable governing
legislation as checked above,that all information contained in the application is correct,that there has been appropriate coordination
with affected agencies and that the applicant will comply with all provisions of the governing legislation and all other applicable
federal and state laws,rules and regulations that have been or may hereafter be established.
The applicant further understands and agrees that any subgrant received as a result of this application shall incorporate this application
into the subgrant award, and shall also be subject to the grant conditions set forth in the Statement of Grant Award and in the Division
of Criminal Justice publication,Administrative Guide for Federal Justice Grant Programs.
A. Financial and Administrative Management
1. The applicant assures that fund accounting,auditing,monitoring, evaluation procedures and such records as the
Division of Criminal Justice shall prescribe shall be provided to assure fiscal control,proper management and
efficient disbursement of funds received.
2. The applicant assures that it will comply with applicable financial and administrative OMB Circulars A-87,A-I02
(Common Rule),A-110,and A-133,and will comply with the provisions of the Office of the Comptroller,Office of
Justice Programs'publication, Financial Guide,current edition. For practical purposes,the requirements which are
pertinent to the management of Victims of Crime Act funds, Sexual Assault Prevention funds,and V.A.W.A. funds
have been extracted from the above documents and are contained in the Administrative Guide for Federal Justice
Grant Programs referenced above. However,such a guide cannot cover every foreseeable contingency,and the
applicant is ultimately responsible for compliance with applicable state and federal laws,rules and regulations.
3. The applicant assures that the Financial Officer of the subgrant shall maintain custody and control of all federal
funds.
4. The Division of Criminal Justice will pay the subgrantee the reasonable and allowable costs of performance, in
accordance with the applicable fmancial OMB circulars and Colorado State Fiscal Rules,not to exceed the amount
specified herein as the Total Award Amount.
The Division reserves the right to make and authorize modifications,adjustments, and/or revisions to the Subgrant
Award for the purpose of making changes in budget categories, extensions of subgrant award dates,changes in goals
and objectives,and other modifications which do not change the total amount of the Grant Award. The Division's
requirements for such subgrant adjustments are contained in the procedures for DCJ forms 4a,4b, 4c and 4d and the
Administrative Guide for Federal Justice Grant Programs which are hereby incorporated by reference. The
Division's requirements for invoice,advance payments and cost reporting submissions are contained in the DCJ 3
Cash Request/Reimbursement Request and DCJ Form IA Subgrant Financial Report,which are hereby incorporated
by reference. Advance payments cannot exceed 30 day operating expenses.
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5. Pursuant to 24-30-202.4, Colorado Revised Statutes (as amended),the state controller may withhold debts owed to
state agencies under the vendor offset intercept system for(a)unpaid child support debt or child support arrearage;
(b)unpaid balance of tax, accrued interest, or other charges specified in Article 22,Title 39,CRS;(c)unpaid loans
due to the student loan division of the department of higher education;(d)owed amounts required to be paid to the
unemployment compensation fund; and(e)other unpaid debts owing to the state or any state agency thereof,the
amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified
by the controller.
B. Match and Non-Supplanting ofState/Local Funds
1. The applicant assures that federal funds made available under this formula grant will not be used to supplant state
or local funds but will be used to increase the amounts of such funds that would, in the absence of federal funds,be
made available.
2. The applicant assures that matching funds, if applicable,required to pay the non-federal portion of the cost of this
subgrant are in addition to funds that would have otherwise been made available for purposes of this project.
C. Inspection, Record keeping, and Audit
1. The applicant assures that it will procure an audit by a CPA or licensed public accountant incorporating the
subgrant, as required by state or federal guidelines. Audits must be performed in accordance with OMB Circular
A-133 (States, Local Governments and Non-Profits). At such time as the audit is completed,ONE COPY OF THE
AUDIT REPORT MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance. If the
audit report does not meet the applicable A-133 standards or is not submitted in a timely manner, then the applicant
accepts responsibility for the costs of a financial program audit to be performed by the Department of Public Safety.
2. The applicant assures that it will maintain all project records as will facilitate an effective audit for six years from
the date of the final financial report or beyond the six year period if an audit is in progress and/or the findings of a
completed audit have not been resolved satisfactorily.
3. The applicant assures that it will keep copies of all documents and correspondence related to this subgrant in a
separate file bearing the project title and grant number. All expenditures must be supported by documentation and
only actual approved expenditures will be permitted.
4. The applicant assures that the Division of Criminal Justice,the Department of Public Safety,the State Auditor and
the Comptroller General of the United States Department of Justice or designee, shall have access for purposes of
audit and examinations to any bonds,documents,papers and records of the subgrantee and to relevant books and
records of subcontractors of the subgrantee. The applicant shall notify any subcontractor of the subgrantee of these
provisions.
5. The applicant assures that signatories of the application and subgrant award and personnel employed through this
subgrant will appear when requested at any administrative hearing,conference or meeting conducted by the
Division of Criminal Justice.
6. The applicant assures that it shall maintain such data and information and submit such reports in such form,at such
times, and containing such data and information as the Division of Criminal Justice may reasonably require to
administer the program. The applicant further assures that quarterly financial and narrative reports shall be
submitted within 30 days of the end of each calendar quarter and shall be current and actual;and that Final Reports
shall be submitted on the form provided by the Division of Criminal Justice within 45 days of the end date of the
subgrant.
D. Discrimination Prohibited
1. The applicant assures that it will comply with the nondiscrimination requirements of the Omnibus Crime Control
and Safe Streets Act of 1968, as amended;Title VI of the Civil Rights Act of 1964; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A,title II of the Americans with Disabilities Act of 1990,42
U.S.C. 12101,Et. Seq. and Department of Justice Regulations on Disability Discrimination,28 CFR Part 35 and
Part 39;Title IX of the Education Amendments of 1972;the Age Discrimination Act of 1975;the Department of
Justice Nondiscrimination Regulations 28 CFR Part 42,Subparts C,D,E,and G;and Executive Order 11246, as
amended by Executive Order 11375,and their implementing regulations,41 CFR Part 60.1 et.seq., as applicable to
construction contracts.
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2. The applicant certifies that it will comply with the letter and spirit of the Colorado Anti-Discrimination Act of 1957,
as amended,and other applicable law respecting discrimination and unfair employment practices(24-34-402, et.
seq.,CRS),and as required by Executive Order, Equal Opportunity and Affirmative Action,dated April 16, 1975.
Pursuant thereto,the following provisions shall be contained in all state contracts or subcontracts.
During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for employment because of race,
creed, color,national origin,sex,marital status,religion,ancestry,mental or physical handicap,or age.
The contractor will take affirmative action to ensure that such applicants are employed, and that employees
are treated during employment without regard to the above-mentioned characteristics. Such action shall
include,but not be limited to the following: employment,upgrading,demotion, or transfer, recruitment or
recruitment advertising; lay-offs or terminations;rates of pay or other forms of compensation;and selection
for training, including apprenticeship. The contractor agrees to post these provisions in conspicuous places,
available to employees and applicants for employment.
b. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, state that all qualified applicants will receive consideration for employment without regard to
race, creed,color,national origin,sex,marital status,religion,ancestry,mental or physical handicap,or
age.
c. The contractor will send to each labor union or representative of workers with which he has collective
bargaining agreements or other contract or understanding,notice to be provided by the contracting officer,
advertising the labor union or workers'representative of the contractor's commitment under the Executive
Order, Equal Opportunity and Affirmative Action,dated April 16, 1975, and of the rules, regulations,and
relevant Orders of the Governor.
d. The contractor and labor unions will furnish all information and reports required by Executive Order,Equal
Opportunity and Affirmative Action of April 16, 1975, and by the rules,regulations and Orders of the
Governor, or pursuant thereto,and will permit access to their books,records, and accounts by the
contracting agency and the office of the Governor or designee for purposes of investigation to ascertain
compliance with such rules, regulations and orders.
e. A labor organization will not exclude any individual otherwise qualified from full membership rights in
such labor organizations, or expel any such individual from membership in such labor organization or
discriminate against any of its members in the MI enjoyment of work opportunity,because of handicap,
race, creed, color, sex,age,national origin,or ancestry.(24-34.402(1)(c)C.R.S.)
f. A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the
doing of any act defined in this contract to be discriminatory or obstruct any person from complying with
the provisions of this contract or any order issued thereunder;or attempt either directly or indirectly,to
commit any act defined in this contract to be discriminatory. (24-34-402(1)(e)C.R.S.)
g. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with
any of such rules,regulations, or orders,this contract may be canceled,terminated or suspended in whole
or in part and the contractor may be declared ineligible for further State contracts in accordance with
procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975,
and the rules,regulations, or orders promulgated in accordance therewith,and such other sanctions as may
be imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and
Affirmative Action of April 16, 1975, or by rules,regulations,or orders promulgated in accordance
therewith,or as otherwise provided by law.
h. The contractor will include the provisions of paragraph(a)through(h)in every sub-contract and purchase
order,pursuant to Executive Order,Equal Opportunity and Affirmative Action of April 16, 1975,so that
such provisions will be binding upon each subcontractor or vendor. The contractor will take such action
with respect to any sub-contracting or purchase order as the contracting agency may direct,as a means of
enforcing such.provisions, including sanctions for non-compliance;provided,however,that in the event the
contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a result
of such direction by the contracting agency,the contractor may request the State of Colorado to enter into
such litigation to protect the interest of the State of Colorado.
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3. The applicant assures that in the event a federal or state court or administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color,religion,national origin or sex against a
recipient of funds,the recipient will forward a copy of the fmding to the Division of Criminal Justice.
4. a. The applicant assures that if required to formulate an Equal Employment Opportunity Program(EEOP), in
accordance with 28 CFR 42.301 et.seq., it will maintain a current one on file and agrees to submit a copy
of the current EEOP which meets the applicable requirements to the Division of Criminal Justice.
b. If the parent organization of the subgrantee receives subgrants of$500,000 or more in federal funds;an
equal employment opportunity program for women and minorities is required to be approved by the U.S.
Department of Justice through the Division of Criminal Justice prior to the start of the project.
5. CERTIFICATION OF COMPLIANCE WITH CIVIL RIGHTS REGULATIONS The applicant assures that upon
award of this subgrant it will certify, in writing,that it is in compliance with Civil Rights Regulations regarding an
Equal Employment Opportunity Plan(EEOP)as summarized in the appropriate Certification description below,as it
applies to this subgrantee agency during the period of the subgrant duration.
a. CERTIFICATION(NO EEOP REQUIRED) if(a)or(b)and/or(c)apply
The prospective subgrantee certifies that it(a) is an educational,medical or nonprofit institution or an
Indian Tribe;or(b)has less than 50 employees,and/or(c)receives through this subgrant less than$25,000
in federal U.S. Department of Justice funds. Also, it has not been awarded more than$1 million
cumulatively from all programs administered by the U.S. Department of Justice over an 18-month period
that includes the duration of this subgrant. Therefore,this agency is not required to maintain an EEOP,
pursuant to 28 CFR 42.301, et seq.
b. CERTIFICATION(EEOP ON FILE)
The prospective subgrantee is a for-profit entity or a state or local unit of government having 50 or more
employees, receiving through this subgrant more than$25,000, but less than$500,000 in federal U.S.
Department of Justice funds. Also, it has not been awarded more than$1 million cumulatively from all
programs administered by the U.S. Department of Justice over an 18-month period that includes the
duration of this subgrant. Therefore,this agency certifies that it has formulated an EEOP in accordance
with 28 CFR 42.301, et seq., subpart E,that it has been signed into effect by the proper authority and
disseminated to all employees,and that it is on file for review or audit by officials of the Division of
Criminal Justice or the Office for Civil Rights, Office of Justice Programs as required by relevant laws and
regulations.
c. CERTIFICATION(EEOP SUBMISSION)
The prospective subgrantee is a for-profit entity or a state or local unit of government having 50 or more
employees,receiving through this subgrant more than$500,000 in federal U.S.Department of Justice
funds. Also,it has not been awarded more than$1 million cumulatively from all programs administered by
the U.S.Department of Justice over an 18-month period that includes the duration of this subgrant.
Therefore,this agency certifies that it will submit either an EEOP or an EEOP Short Form within 45 days
of the award;whichever is submitted must include an analysis of any implementing arm of this subgrantee.
OR,
The prospective subgrantee,having 50 or more employees,has been awarded more than$1 million
cumulatively from all programs administered by the U.S.Department of Justice(including this subgrant
from the Colorado Division of Criminal Justice)over an 18-month period that includes the duration of this
subgrant. Therefore,this agency certifies that it will submit an EEOP or an EEOP Short Form within 45
days of the award;whichever is submitted must include an analysis of any implementing arm of this
subgrantee.
E. Procurement and Contracts
1. The applicant assures that open,competitive procurement procedures must be followed for all purchases under the
grant,including especially the purchase of equipment and professional services. All contracts for professional
services,of any amount, and equipment purchases over five thousand dollars must receive prior approval by the
Division of Criminal Justice.
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2. The applicant assures that no contract or agreement will be made for execution of project activities or provisions of
services(other than purchase of supplies or standard commercial or maintenance services)which is not incorporated
in the approved application or approved in advance by the Division of Criminal Justice.
3. The applicant assures that contractors/vendors who assist the subgrantee to develop specifications, requirements,
statements of work and/or Request For Proposals for a proposed procurement shall be excluded from bidding or
submitting a proposal to compete for the award of such procurement.
4. The applicant assures that where activities supported by this subgrant produce any discovery or invention, original
computer programs,writings,sound recordings,pictorial reproductions, drawing or other graphical representation
and works of any similar nature,the Division of Criminal Justice has the right to use, duplicate and disclose, in
whole or in part in any manner for any purpose whatsoever and authorize others to do so. If the material or
invention is copyrightable,the subgrantee may copyright such,but the Division of Criminal Justice reserves royalty-
free non-exclusive and irreversible license to practice,reproduce,publish and use such materials in whole or in part,
and authorize others to do so.
5. The applicant assures that no rights or duties under this contract shall be assigned without the prior written consent
of the Division of Criminal Justice.
F. Indemnification
To the extent authorized by law,the subgrantee shall indemnify, save and hold harmless the State, its employees and agents,
against any and all claims, damages, liability and court awards including costs,expenses, and attorney fees incurred as a
result of any act or omission by the subgrantee, or its employees,agents,subcontractors,or assignees pursuant to the terms of
this subgrant.
G. Prohibited Acts
1. The signatories hereto aver that they are familiar with 18-8-301,et. seq., (Bribery and Corrupt Influences)and
18-8-401,et. seq., (Abuse of Public Office), CRS, 1986 Replacement Vol., and that no violation of such provisions
is present.
2. The signatories aver that to their knowledge,no state employee has personal or beneficial interest whatsoever in the
service or property described in the application/proposal.
H. Other Federal and State Requirements
I. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the
interpretation,execution and enforcement of this subgrant. Any provision of this subgrant whether or not
incorporated herein by reference which provides for arbitration by any extra judicial body or person or which is
otherwise in conflict with said laws,rules and regulations shall be considered null and void. Nothing contained in
any provision incorporated herein by reference which purports to negate this or any other special provision or
condition in whole or in part shall be valid or
enforceable or available in any action at law whether by way of complaint,defense or otherwise. Any provision
rendered null and void by the operation of this provision will not invalidate the remainder of this subgrant to the
extent that the subgrant is capable of execution.
2. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that
purpose being appropriated,budgeted,and otherwise made available.
3. The Division of Criminal Justice grant managers reserve the right to make and authorize adjustments to the Grant
Award for the purpose of making changes in budget categories,extension of grant award dates,changes in goals and
objectives, and other modifications which do not change the total amount of the grant award. DCJ Forms 4A,4B,
4C,4D,which must be completed for these changes to occur,are hereby incorporated by reference into the grant.
4. Any subgrant award is subject to and contingent upon the continuing availability of federal funds for the purposes
hereof.
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5. Either party may terminate the subgrant with thirty days written notice of intent to cancel or terminate. The subgrant
may be terminated if the services are not satisfactorily performed by the subgrantee or if it is in the best interest of
the state of Colorado to terminate the subgrant. If the subgrant is terminated by either the subgrantee or the state, the
subgrantee shall be paid the necessary and allowable costs incurred through the date of termination,but not
exceeding a prorated amount based on the number of days of project operation prior to termination. Any equipment
purchased under this subgrant would revert, at the option of the Division of Criminal Justice,to the Division of
Criminal Justice upon termination of the subgrant.
6. The subgrant may be suspended or terminated at any time by the Division of Criminal Justice if the subgrantee fails
to comply with the applicable governing legislation or any of the Certified Assurances and Special Provisions.
7. Any inconsistency or conflict in this contract shall be resolved by giving precedence in the following order: a)
Certified Assurances and Special Provisions,b)Statement of Grant Award, c) Subgrant Application.
8. The applicant assures that the application signatories,all staff and all volunteers assigned to the funded project have
read and understand the rights afforded to crime victims pursuant to§24-41-302.5 C.R.S. and the services
delineated pursuant to§§24-4.1-303 and 24-4.1-304 C.R.S., commonly known as the Victim Rights Act and
enabling legislation.
9. CONFIDENTIALITY:
a. VOCA: Except as otherwise provided by federal law,no recipient of monies under VOCA shall use or reveal any
research or statistical information furnished under the program by any person and identifiable to any specific private
person for any purpose other than the purpose for which such information was obtained in accordance with VOCA.
Such information, and any copy of such information,shall be immune from legal process and shall not,without the
consent of the person furnishing such information be admitted as evidence or used for any purpose in any action,
suit, or other judicial,legislative, or administrative proceeding. See Section 1407(D) of VOCA codified at 42
U.S.C. 10604.
b. VAWA: The applicant assures that all signatories, staff and volunteers have read and understand Colorado laws
and applicable professional rules of conduct concerning victims'rights to confidentiality in certain cases.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Lower Tier Covered Transactions
(Subgrantees receiving$100,000 or more)
1. The prospective subgrantee certifies,by submission of this proposal,that neither it nor its principals,subcontractors
or suppliers are presently debarred,suspended, proposed for debarment,declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency. By signing and submitting this proposal,
the prospective subgrantee is providing the certification set out below.
a. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective subgrantee knowingly rendered
an erroneous certification, in addition to other remedies available to the Federal Government,the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
b. The prospective subgrantee shall provide immediate written notice to the person to whom this proposal is
submitted if at any time the prospective subgrantee learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
c. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant," "person," "primary covered transaction," "principal," "proposal,"and"voluntarily excluded,"
as used in this clause,have the meanings set out in the Definitions and Coverage sections of rules
implementing Executive Order 12549.
d. The prospective subgrantee agrees by submitting this proposal that,should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a
person who is debarred, suspended,declared ineligible,or voluntarily excluded from participation in this
covered transaction,unless authorized by the department or agency with which this transaction originated.
HAT RAfPR\VOCA DOCUMENTS\2WIvOCA\2001 VA APP\CERTIFIED ASSURANCES.DOC Page 6
Revised 3/01
e. The prospective subgrantee further agrees by submitting this proposal that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier
Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations
for lower tier covered transactions (i.e., contracts for services).
f A participant in a covered transaction may rely upon a certification (OJP Form 4061/1)of a prospective
participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily
excluded from the covered transaction,unless it knows that the certification is erroneous. A participant
may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may check the Non-procurement List.
g. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
h. Except for transactions authorized under paragraph d of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended,
debarred,ineligible,or voluntarily excluded from participation in this transaction,in addition to other
remedies available to the Federal Government,the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
2. Where the prospective subgrantee is unable to certify to any of the statements in this certification, the prospective
subgrantee shall attach an explanation to this application.
J. Certification Regarding Lobbying(Subgrantees receiving$100,000 or more)
1. The prospective subgrantee certifies by submission of this proposal that no federal funds received through this
subgrant will be paid to any person for influencing or attempting to influence an officer or employee of any agency,
a member of Congress,an officer or employee of Congress,or an employee of a member of Congress in connection
with the making of any federal grant,the entering into of any cooperative agreement, and the extension,
continuation, renewal,amendment, or modification of any federal grant or cooperative agreement.
2. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to
influence an officer or employee of any agency,a member of Congress, an officer or employee of Congress,or an
employee of a member of Congress in connection with this subgrant, the prospective subgrantee shall complete and
submit Standard Form-LLL, "Disclosure of Lobbying Activities."
K. Victim Assistance Services-For VOCA applicants only.
1. The VOCA applicant assures that victim assistance grant funds shall be used only to provide direct services to
victims of crime.
2. The VOCA applicant assures that it will assist victims in seeking available crime victim compensation benefits.
3. The VOCA applicant assures that it will promote,within the community served, coordinated public and private
efforts to aid crime victims.
a:UPAICERWOCA DOCUMENTS\2001 VOCA\L001 VA APP\CERTIFIED ASSURANCES.DOC Page 7
Revised 3/01
ALL APPLICANTS
26. SIGNATURE PAGE:
THE APPLICANT,through the following signatories, understands and agrees that any grant received as a result of this application
shall incorporate and be subject to the statements made herein. The signatories certify that we have read the Application and
certifications and are fully cognizant of our duties and responsibilities for this project.
CHECK ONE: (Check) (Check)
X The Authorized Official hereby certifies X Cash and/or In-kind funds match has been earmarked
or appropriated in the amount of $-9;o5,S for this grant.
it) }l f
Agency is not required to provide matching funds. (See instructions for further information.)
(Original signatures of each required;please use BLUE INK to distinguish the original from copies.) Please see instructions for
further information if a signing authority is unavailable. In accordance with the Colorado Revised Statutes 24-72-202.6,
information supplied in this application is considered a public record.
Applicant Agency: Proiect Director:
Agency: District Attorney's Office, 19`"J. D. Name: Gary L. Rathke
Street Address: 915 Tenth Street Position: Comm.Prog.Administrator,V/W
Mailing Address: P. O. Box 1167 Agency: District Attorney's Office,19th J.D.
City,State,Zip: Greeley,CO 80632-1167 Mailing Address: P. O.Box 1167
Telephone#: (970)356-4010 City,State,Zip: Greeley,CO 80632-1167
Fax#: (970)352-8023 Telephone#: (970)356-4010,ext.4747
E-Mail Address: Fax#: (970)352-8023
E Mail A GLRathke@netscape.net
Si!n7rtufe I
L Date
r
'f7 6
Financial Officer: Authorized Official:
Name: Donald D.Warden Name: M.J. Geile /7
Position: Director of Finance & Administration Title: Chair27 jyr,
Agency: Weld County Government Agency: Board of ounty Commissioners
Mailing Address: P.O. Box 758 Mailing Address: P.O.Box 758
City,State,Zip: Greeley,CO 80632 City,State,Zip: Greeley,CO 80632
Telephone#: (970)356-4000,ext.4218 Telephone#: (970)336-7204,ext.4200
Fax#: (970)352-0242 ! Fax#: (970)352-0242
E-Mail Address: DWarden@c weld.co.us E-Mail Address. MGeile@co.weld.co.us
Signature i�' t.,, p� 1 Date Signature / Date
`,1`. Vita J�J u S+`�(� 7/ c?'/ / /i^ j 5/7/O!
0 1 VOCAapp.wpd
27 Revised 3/01
SECTION L: APPENDICES
ALL APPLICANTS
Attach the following items to each of the four copies of the application EXCEPT for the audit or financial review. Only
one copy of the audit or financial review is required.
27. Letters of Support
28. Letter of Coordination with Victim Compensation-VOCA only
29. Victims Rights Act brochure, if available
30. Organizational Chart
31. Job Descriptions
32. Volunteer Job Descriptions-VOCA only
33. Board Members(private non-profits)
34. Proof of non-profit status (new applicants only)
35. Audit or Financial Review
36. Verification of Applicant's Ability to Accept State VALE Funds-State VALE Applicants only
REMINDER: Immediately send one copy of your completed application to your local VALE Board in
the areas in which you provide services. The Local VALE Board will be asked to comment to DCJ on your
application. You may obtain the name and address of the Local VALE Board Coordinator by calling your
local District Attorney's office.
01 VOCAapp.wpd
28 Revised 3/01
27. LETTERS OF SUPPORT
�Q6. Art
°A District Attorney's Office
a . s.,•
{ Nineteenth Judicial District
o
: A.M. Dominguez, Jr. - District Attorney
P
T�;z• Thomas Quammen - Assistant District Attorney
\UO\GA
April 20, 2001
VOCA Assistance Board
Colorado Department of Public Safety
Division of Criminal Justice
Office of Victims Programs
700 Kipling Street, Suite 1000
Denver, CO 80215
Dear VOCA Board Members:
As the District Attorney for the 19th Judicial District, I am pleased to write this letter of support for
the VOCA Assistance grant application being submitted by the office's Victim/Witness Program.
Through the Victim/Witness Program, at the District Attorney's Office, comprehensive services
are provided to many victims of crime in this judicial district. As a large district, covering more
than 4,000 square miles and having 21 separate law enforcement agencies, the Victim/Witness
Program has an important and central role in providing victim services, most of which are not
available from any other source, to individuals from throughout the district.
As the Victim/Witness Program requests an increase in VOCA's funding for some of the
services it provides to domestic violence victims and other victims of violent crimes (e.g., child
physical and sexual abuse victims, adult sexual assault victims and other "previously
underserved" victims), I would ask you to approve the total amount of funding requested.
Currently, the Victim/Witness Program works with a small staff, and has a very limited budget.
With recent and planned changes in our local Courts, the Victim/Witness Program needs to
respond to the increasing demand for its services, and, therefore, this program must continually
seek additional support from from all of its funding sources. In 2002, the VOCA Assistance
grant funding being requested is a key part of the program's total budget.
Your financial support for the Victim/Witness Program will help to ensure that the victims of
domestic violence and those in other designated special populations receive the personal
support and thorough services that this program is uniquely able to provide.
If I can answer any questions concerning the Victim/Witness Program's proposed VOCA project
or the funding being requested, please feel free to call me.
Sincerely,
A. M. Dominguez, Jr.
District Attorney
Post Office Box 1167 •915 Tenth Street• Greeley, CO 80632 • (970) 356-4010 • FAX (970) 352-8023
A Womr) 's Place, Inc.
ll�
A domestic violence agency For Weld & northern Adams' Counties
-i^`) I information/Donations (970) 351-0476 Executive Director (970)506-2733
Fort Lupton Office (303) 857-2642 24-Hour Crisis Line (970) 356-4226
April 27, 2001
Dear VCEA Board Members:
A Woman's Place, Inc. and the Office of the District Attorney Victim/Witness Assistance
Program collaborate on a regular basis to assist domestic violence victims/survivors. The
Victim/Witness Assistance Program plays an integral role with our domestic violence program
in empowering women through the court system. The women are kept informed on their
abusers' cases, and they receive legal advocacy and victim compensation services as needed by a
very knowledgeable staff. Our counselors, legal advocates, and case manager work more
effectively with domestic violence victims/survivors insuring them of their rights and helping
them overcome their fears because of this program. It is the continual referring and
networking of our two programs that makes this a very successful partnership.
The staff of the District Attorney"s Office and A Woman's Place, Inc. were key players in
developing and implementing a dedicated domestic violence court, The Family Law Court. This
became a reality in September of 2000, and we are seeing a more efficient and less intimidating
court experience for primary and secondary victims. We are both active members in the Weld
County Coalition Against Domestic Violence that meets monthly to discuss and resolve domestic
violence issues. In addition, the Victim Assistance/Victim Compensation staff train cur new
staff and volunteers three times a year.
Funding the Victim/Witness Assistance Program gives many women the opportunity and the
courage to follow through and take the necessary steps to end domestic violence in their lives and
in their children's lives. I strongly recommend continual funding for this outstanding program
due to the expertise of the staff and the needed services they offer to victims/survivors in Weld
County.
Sincerely,
Sharon A. Mitchell
Executive Director
P.O. Box 71 • Greeley, Colorado 80632 0 A United Way Agency P.O. Box 312 • Fort Lupton, Colorado 80621
d r
POLICE DEPARTMENT
essikkio
VICTIM SERVICES as
City of PUBLIC SAFETY BUILDING, 919 7TH STREET,GREELEY,COLORADO 80631 •(970)350-9657•(970) 350-9667
Greeley
April 30, 2001
VOCA Assistance Board
Colorado Department of Public Safety
Division of Criminal Justice
Office of Victims Programs
700 Kipling Street, Suite 1000
Denver, CO 80215
Dear V.O.C.A. Board Members:
I am pleased to write a letter of support for the Nineteenth Judicial District Attorney's
Office: Victim/Witness and Crime Victim Compensation Programs as they request
continued grant funding. The Greeley Police Department Victim Assistance Unit works
closely with the District Attorney's Office and has a deep appreciation for their
timeliness, dedication and commitment to serving victims of crime. The information,
services and support supplied by the District Attorney's Office to GPD advocates greatly
enhance our ability to effectively serve victims.
Gary Rathke, from the D.A.'s Office, and the staff are heavily involved in the training of
GPD advocates who respond on scene to crime victims. This is an excellent training tool
for everyone involved. It enhances our mutually beneficial relationship and the ability for
each agency's staff to know who to call when in need of information. The D.A.'s Victim
Assistance Office is a key player in the immediate response to the victims and their
family members. Our training has been extremely productive and I look forward to the
continued cooperation and success made possible by their staff.
I support, without reservation, the Victim/Witness and Crime Victim and Compensation
Programs of the 19th Judicial District Attorney's Office and would ask that you seriously
consider continued funding. These programs are a necessary and valuable part of Victim
Services in Weld County.
Sincerely,
1 a
/ 1
Cecil O'Farrell
GPD Victim Assistance Coordinator
SERVING OUR COMMUNITY • I T ' S A TRADITION
7fe promise to preserve antlimprove lie 7u¢G y offifeAor 9reelejr illrou9A'timely, courteous and-coal effective service.
28. LETTER OF COORDINATION
WITH VICTIM COMPENSATION
�G KTO District Attorney's Office
co m Nineteenth Judicial District
o
A.M. Dominguez, Jr. - District Attorney
t Thomas Quammen - Assistant District Attorney
ti✓uD\G
April 20, 2001
VOCA Assistance Board
Colorado Department of Public Safety
Division of Criminal Justice
Office of Victims Programs
700 Kipling Street, Suite 1000
Denver, CO 80215
SUBJECT: Crime Victim Compensation Letter of Coordination
I, Gary L. Rathke, am the Coordinator of the Crime Victim Compensation Program in the 19th
Judicial District. I am writing this letter of coordination on behalf of the 19th Judicial District
Attorney's Victim/Witness Program, and am verifying the following concerning this agency:
* its staff works closely with the Crime Victim Compensation Program,
* its staff has received training on the Crime Victim Compensation Program,
* its staff makes regular referrals to the Crime Victim Compensation Program,
* its staff provides victims with Crime Victim Compensation brochures and applications, and
* when appropriate, its staff help victims to apply for emergency Victim Compensation.
As a result of the efforts of Victim/Witness Program's staff, eligible crime victims are receiving
information about and an opportunity to apply for Crime Victim Compensation.
If you would like any additional information, please give me a call (970-356-4010) or send me an
e-mail ke@ o.weld.co.us).
G ry L. Rathke
Crime Victim Compensation Coordinator/
Community Programs Administrator, V/W
Post Office Box 1167 • 915 Tenth Street • Greeley, CO 80632 • (970) 356-4010• FAX (970) 352-8023
29. VICTIM RIGHTS ACT BROCHURES
30. ORGANIZATIONAL CHART
Organizational Chart
DISTRICT ATTORNEY'S OFFICE
I DISTRICT
tATTYH
I
ADA
[LERICAL ' TRIAL I COMM FROG. INV
DIV DIVA DIV J DIV
[_ OM _J L CID j CTD ] I CTD I CPA I I CPA I fCINV
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DISTRICT JUV COUNTY DISTRICT COUNTY JUV JUV DIV V/W CONS _ INV
O TECHJ I O TECH I HO TECH ! fl DDA I It DDA I I DDA_.. I CNLR I _C NLR _J [GPO I INV f
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_ - I REMOTE i LAW fDDA i LO TECH f I TECH
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31. JOB DESCRIPTIONS
JOB DESCRIPTION
•
Position: Community Services Counselor II
Department: District Attorney's Office - Community Programs Division, Victim/Witness
Immediate Supervisor: Community Programs Administrator, Victim/Witness
General Supervisors: District Attorney and Assistant District Attorney
Supervisory Functions: None
Job Qualifications: Must have a Bachelor of Arts or Bachelor of Science degree; knowledge of the
criminal justice system; be acquainted with the various community services available to victims of
crime; speak and write in a professional manner; have and maintain a current valid Colorado
driver's license; have some counseling background; work well with people in crisis; have some
computer background; work well with statistic gathering and reporting; some knowledge of grant
management; knowledge of and experience with direct services related to crime victims, including
domestic violence and sexual assault victims.
Date of Job Description: May 22, 2000
Job Duties:
1. Assist the Crime Victim Compensation (CVC) Coordinator in the day-to-day operation of the
CVC Program, including managing case files, preparing claims for board meetings, completing
meeting minutes, updating monthly financial analysis, processing emergency financial awards,
explaining eligibility criteria and helping victims to complete forms, facilitating clerical support of
program, etc.
2. Provide information to victims and witnesses concerning the status and progress of cases in
which they have an interest, including calling off witnesses for court proceedings as needed.
3. Offer information and education to crime victims and witnesses concerning the criminal justice
system.
4. In a manner that maximizes referrals to existing community programs and limits actual
counseling, provide referral assistance and limited crisis response to crime victims and their
families. (Note: As employees of the District Attorney's Office are subject to rules of"discovery,"
information obtained from victims and witnesses of crimes that the office is prosecuting must be
very limited, and referrals for services to outside agencies need to be utilized.)
5. Help crime victims to provide victim impact statements and restitution information for cases
being prosecuted, as needed.
6. Coordinate the program's Senior Project, including seeking and training volunteers, providing
needed in-service trainings, providing daily assistance to volunteers, keeping them updated on
office policies and procedures, providing needed follow-up information to pass on to victims and
witnesses contacted, and maintaining a statistical record of hours worked and duties performed.
7. Assist the District Attorney in hosting the quarterly District Attorney's Citizens Advisory
Commission meetings, including making necessary arrangements and in providing required notices
to members.
8. Speak to and provide training for various individuals, agencies, and professional groups
concerning the Crime Victim Compensation Program, the Victims Rights Act, and other services
provided by the Victim/Witness Program.
9. Actively participate in the Weld County Domestic Violence Coalition, the Area Agency on
Aging's Long-term Care Committee, and other local and state meetings related to job duties.
JOB DESCRIPTION
Position: Community Services Technician I
Department: District Attorney's Office - Community Programs Division, Victim/Witness
Immediate Supervisor: Community Programs Administrator, Victim/Witness
General Supervisors: District Attorney and Assistant District Attorney
Supervisory Functions: None
Job Qualifications: Effective knowledge of spelling, punctuation and grammar, and office practices
and procedures, including reception duties and telephone skills, is essential. Requires proficiency
in data entry and/or typing, with speed and accuracy, familiarity with operation of office equipment,
and personal computer experience, including use of word processing and other software. Needs to
have an ability to learn legal terminology, to work well with minimal direct supervision, to follow
verbal and written instructions, and to communicate effectively verbally and in writing. Must be able
to establish and maintain effective working relationships with other employees, agencies,
professionals and the public. A high school diploma or equivalent is required, and some college or
related work experience is preferred.
Date of Job Description: May 22, 2000
Job Duties:
1. Coordinate, together with other assigned staff and volunteers, the Courtroom Assistance
Program (CAP), including staying informed and keeping accurate records of County, Juvenile and
District Court trials, planning and assisting prosecutors with trial coordination, keeping accurate
logs and computer records concerning each trial, providing staff coverage for waiting area and
courtroom, as needed, and other duties as assigned.
2. Along with other assigned staff, prepare a County Court docket in advance of each week,
communicate with attorneys concerning case status information, obtain witness lists, as needed,
including phone numbers, for "call offs" and trial coordination and, whenever applicable, verify that
all "call offs" have been made.
3. Complete assigned "call offs" of witnesses for District, County and Juvenile Court cases which
have reached a plea agreement, been continued, vacated or dismissed, and document all
notifications.
4. Help crime victims by providing education regarding the criminal justice system, information and
referral to victim services, Crime Victim Compensation eligibility information and application
assistance, and other needed help, as assigned.
5. Provide support for the program's efforts related to domestic violence victims, the Crime Victim
Compensation Program, and the Victim Rights Act, including data entry, phone calls,
correspondences, and so forth, as assigned and as prescribed by relevant policies and procedures.
6. Other duties include receiving cross training and providing backup coverage for the Office
Technicians, as needed.
32. VOLUNTEER JOB DESCRIPTIONS
JOB DESCRIPTION
Position: Victim/Witness Volunteer
Department: District Attorney's Office - Community Programs Division, Victim/Witness
Immediate Supervisor: Community Programs Administrator, Victim/Witness
General Supervisors: District Attorney and Assistant District Attorney
Supervisory Functions: None
Job Qualifications: Effective knowledge of spelling, punctuation and grammar, and general office
practices and procedures, including good telephone skills, is essential. General knowledge and
ability with personal computers and data entry, including word processing software, is helpful. Must
have good organizational skills, and duties need to be performed with attention to detail and
accuracy. Needs to have an ability to learn legal terminology, to follow verbal and written
instructions, and to become familiar with the criminal justice system and community resources.
Must have good written and verbal communication skills, and be able to establish and maintain
effective working relationships with other employees, professionals, agencies and the public.
Experience in working with the public is helpful. A high school diploma or equivalent is required,
and some college or related work experience is preferred.
Date of Job Description: May 22, 2000
Job Duties:
1. If assigned, to assist the Community Services Counselor II in coordinating the Senior Project,
including contacting senior crime victims, using in-person, telephone and letter contacts, compile
and send special senior information packets, documenting all contacts made, and updating office
records, as required.
2. If assigned, to assist the Courtroom Assistance Program's (CAP) staff, including keeping
accurate records of County, Juvenile and District Court trials, planning and assisting prosecutors
with trial coordination, keeping accurate logs and computer records concerning each trial, providing
coverage for the waiting area and courtroom, and other duties.
3. After training, to provide information to victims concerning community resources, to provide
education and support to victims regarding the criminal justice system, to help victims in applying
for Crime Victim Compensation, and to provide other assistance, as assigned.
4. To become familiar with all aspects of the Victim/Witness Program, including Victim Rights Act
notices, Crime Victim Compensation assistance, Victim Assistance and Law Enforcement (VALE)
grants, et al, and to complete duties in some of these areas, if assigned.
5. To study and adhere to all relevant policies and procedures of the District Attorney's Office, as
explained in the DA Handbook.
33. BOARD MEMBERS
(Not Applicable)
34. PROOF ON NON-PROFIT STATUS
(Not Applicable)
35. AUDIT OR FINANCIAL REVIEW
(1999 Weld County Comprehensive Annual Financial Report is provided
separately and 2000 Financial Report will be provided once it is completed.)
Hello