The URL can be used to link to this page

Browse Search

Home My WebLink About20013068.tiff RESOLUTION RE: APPROVE REVISIONS TO BYLAWS FOR SICK LEAVE BANK GOVERNING BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, on February 16, 1994, the Board of County Commissioners of Weld County, Colorado, amended the bylaws of the Sick Leave Bank, and WHEREAS, the Sick Leave Bank Governing Board has recommended certain revisions to said bylaws, and WHEREAS, after review, the Board deems it advisable to approve said revisions, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Revisions to the Bylaws for Sick Leave Bank Governing Board be, and hereby are, approved. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 29th day of October, A.D., 2001. BOARD OF C NTY COMMISSIONERS WELD CO Y, COLORADO allATTEST: ,_ooill j'' Weld County Clerk to the B tai a" 11rCLG(' /Ji�l/i BY: . ,_ r r . Glenn Wad, _ .- m Deputy Clerk to the Board L I �"-i.- ' Willi m . Jerke APP D A O ORM: Cc vid E. L g County Attorney Robert D. Malden IV— .5 Date of signature: eir_ll . J`-9r 2001-3068 PE0009 WELD COUNTY SICK LEAVE BANK GOVERNING BOARD BY-LAWS ARTICLE I NAME The name of this Weld County Employee Advisory Board shall be the "Weld County Sick Leave Bank Governing Board". ARTICLE II PURPOSE The Weld County Sick Leave Bank Governing Board,organized September 3, 1980,pursuant to the Weld County Personnel Policy, shall administer the Weld County Employees' Sick Leave Bank in accordance with these By-laws and policy and the policy of Weld County. ARTICLE III GOVERNING BOARD MEMBERSHIP Section 1 The Board shall consist of five (5) voting members which will be employees elected by the participants in the Bank. Section 2 Membership on the Governing Board shall be for a term of(3) years. No person shall serve more than two (2) consecutive terms on the Governing Board. Section 3 The Personnel Department,upon notification from the Governing Board, shall conduct an election no later than August 15th of each year, for the Bank participants to fill expired terms on the Governing Board. Terms shall begin September l' of each year. Section 4 Terms on the Governing Board shall be for three years, beginning on September 1 and ending on August 31. Regular elections to fill expired terms shall be held no later than August 15 of the year in which the term ends. In the event of a vacancy due to resignation or to the failure of a member to attend three (3) consecutive regular meetings of the Governing Board, without an excused absence,the Governing Board shall request the Personnel Department to appoint within thirty(30) days, the candidate who was the next runner-up in the most recent election. If the top five (5) candidates have been selected in this manner to fill vacancies,a special election will be held within thirty days to fill further vacancies. Section 5 Each Governing Board voting member shall be entitled to one (1) vote. Section 6 The Governing Board has appointed the Director of the Weld County Health Department,as Medical Advisor to serve the Board in an "ON CALL" Volunteer basis. ARTICLE IV THE GOVERNING BOARD Section 1 The Governing Board shall elect from its members,a Chairperson,Vice-Chairperson,and Secretary. The elected officers shall serve one (1) year terms beginning in September. No officer shall serve more than two (2) consecutive terms in the same position. Section 2 All decisions made by the Governing Board shall be final; there is no appeal process for decisions made by the Governing Board. Section 3 No member has a right to sick leave days based solely on their contribution. Days shall be granted by the Governing Board based on need, on a case-by-case basis, after considering all aspects of the request. Section 4 The Payroll Representative,assigned by the Comptroller,shall be responsible for calculating hours of Sick Bank time needed for each request. ARTICLE V DUTIES OF THE OFFICERS Section 1 The Chairperson shall preside at all meetings of the Governing Board and may call meetings when needed. Section 2 The Vice-Chairperson shall preside and perform the duties of the Chairperson in the Chairperson's absence and shall perform all other duties that may be assigned by the Chairperson. Section 3 The Secretary shall be responsible for recording and preparing minutes of any actions taken during Governing Board meetings. During the absence of the Secretary, the Chairperson may appoint another member to temporarily fulfill the Secretary's function. The Secretary shall keep the records of the Governing Board. The Secretary shall also report to the Governing Board on a quarterly basis and prepare an annual written report. ARTICLE VI MEETINGS Section 1 The time and place of the Governing Board meetings shall be determined by the Weld County Sick Leave Bank Governing Board. Section 2 The Governing Board shall meet as necessary. Upon the receipt of a request to draw on the Sick Leave Bank, the Governing Board shall meet and act upon the request. Section 3 A quorum shall be deemed formed when there are present, three (3) voting members of the Governing Board. Section 4 Any action or resolution adopted, amended, or repealed by the Governing Board shall require concurrence of three (3) of the voting members of the Board in office at the time. Section 5 A. Any sick Leave Bank participant shall be entitled to be present or represented at the meeting during which his/her request is considered by the Bank Governing Board. B. A Board member requesting sick leave shall be excluded from voting on his/her request. C. A Board member who is currently supervising a member requesting sick leave shall be excluded from voting on his/her request. Section 6 Regular meetings of the Governing Board shall be open to the public; however, requests for sick leave days from the Bank shall be voted upon ONLY in Executive Session and all discussions therein shall remain confidential. Release of information to unauthorized persons by any member of the Board shall constitute immediate dismissal from the Board. Section 7 Robert's Rules of Order, as revised, shall govern the conduct of the Governing Board meetings, unless otherwise specified by the By-Laws. ARTICLE VII AMENDMENT OF BY-LAWS Section 1 These By-Laws may be amended at any regular meeting of the Weld County Sick Leave Bank Governing Board with subsequent approval of the Weld County Board of Commissioners. Section 2 Governing Board members shall have at least twenty-five (25) days to review any proposed amendments of these By-Laws. The Board,upon a unanimous vote,may dispense with the 25 day review period. ARTICLE VIII REVIEW OF POLICY The policy of the Sick Leave Bank shall be reviewed annually by the Governing Board. A participant of the Bank may propose amendments to the Board for consideration. n MEMORANDUM ‘&1\1(ari TO: Clerk to the Board and Board of County Commissioners "ilk FROM: Jewel Vaughn, Personnel Services COLORADO SUBJECT: Revision of Sick Bank Board By-Laws The Sick Leave Bank Board would like to submit a revised copy of their by-laws for your approval. Due to changes made to the Weld County Personnel Policy Handbook, the Board feels that the by- laws should be updated. 2001-3068 1,SUE ELTON -0E5a9Fb1.TIF Page 1 • WELD COUNTY SICK LEAVE BANK GOVERNING BOARD $Y-LAWS ARTICLE I NAMq The name of this Weld County Employee Advisory Board shall be the "Weld County Sick Leave Bank Governing Board". ARTICLE IT PURPOSE The Weld County Sick Leave Bank Governing Board, organized September 3, 1980, pursuant to the Weld County Personnel Policy, shall administer the Weld County Employees' Sick Leave Bank in accordance with these By-laws and policy and the policy of Weld County. ARTICLE TIT GOVERNING BOARD MEMBERSHIP Section 1 The Board shall consist of five (5) voting members which will be employees elected by the participants in the Bank. i additio two (2) non- voting members, the Personnel Director an emnlovee �eavra which snail ea vt� e Cowmtro er. Section 2 Membership on the Governing Board shall be for a term of three (3) years, extent for the original Governing.Board, whose terms were set forth as follows; pa r year � th lCslly2 years Z.years ZH my rh a veer% &tr. Lone 7 yearn No person shall serve more than two (2) consecutive terms on the Governing Board, with a xceoti on of the Patroll countant assikne0 by rho nemnrrell or nee] rho Piuonnel ranresentative assigned-by the Personnel bireetor, 940191 I SUE ELTON-0E589F°02.TIF Page 1 k Section 3 The Personnel Department, upon notification from the Governing Board, shall conduct an election no later than August 15th of each year, for the Bank participants to fill expired terms on the Governing Board. Terms shall begin September 1st of each year. $ection 4 Terms on the Governing Board shall be for three years, beginning on September 1 and ending on August 31. Regular elections to fill expired terms shall be held no later than August 15 of the year in which the term ends. In the event of a vacancy due to resignation or to the failure of a member to attend three (3) consecutive regular meetings of the Governing Board, without an excused absence. the Governing Board shall request the Personnel Department to appoint within thirty (30) days, the candidate who was the next runner-up in the most recent election. If the top five (5) candidates have been selected in this manner to fill vacancies, a special election will be held within thirty (30) days to fill further vacancies. Section 5 Each Governing Board voting member shall be entitled to one (1) vote. Section 6 The Governing Board has appointed the Director of the Weld County Health Department, as Medical Advisor to serve the Board in an "ON CALL" Volunteer basis. ARTICLE IV THE GOVERNING BOARD Section 1 The Governing Board shall elect from its members, a Chairperson, Vice- Chairperson, and Secretary. The elected officers shall serve one (1) year terms beginning in September. No officer shall serve more than two (2) consecutive terms in the same position. Section 2 All decisions made by the Governing Board shall be final; there is no appeal process for decisions made by the Governing Board. 940191 I,SUE ELTON-0E589F03.TIF Page 1 ' Section 3 No member has a right to sick leave days based solely on their contribution. Days shall be granted by the Governing Board based on need, on a case-by-case basis, after considering all aspects of the request. Section 4 As Payroll Accountant_saaianad by the Comptujler shell be a narmanent Iry voting member of the Government Board and slian ar be the Treasurer of rha anrd ARTICLE V DUTIES OF THE OFFICERS Section 1 The Chairperson shall preside at all meeting of the Governing Board and may call meetings when needed. Members will be given 24 hours IIoti£a of special pieetiniii Section 2 The Vice-Chairperson shall preside and perform the duties of the Chairperson in the Chairperson's absence and shall perform all other duties that may be assigned by the Chairperson. Section 3 The Secretary shall be responsible for recording and preparing minutes of any actions taken during Governing Board meetings. During the absence of the Secretary, the Chairperson may appoint another member to temporarily fulfill the Secretary's function. The Secretary shall keep the records of the Governing - Board. The Secretary shall also report to the Governing Board on a quarterly basis and prepare an annual written report. Sectio pf P ro Ac ounta r shall be r nnn ibis far kannina am_anna.rn,-a co :of Sick eve4yban ataQh4ri �}hyurs ace= todA igrta 8a k berme eranraa 1... and talna the nitial and annual contribution from Bank members. 940191 SUE ELTON -0E58SP04.TIF Page 1 ARTICLE VI SEETINGS Section 1 The time and place of the Governing Board meetings shall be determined by the Weld County Sick Leave Bank Governing Board. Section 2 The Governing Board shall meet as necessary. Upon the receipt of a request to draw on.the Sick Leave Bank, the Governing Board shall meet and act upon the request irjaiin three (1)_workina days of the filine of the request with thek Personnel Denartmenr Section 1 A quorum shall be deemed formed when there are present, three (3) voting members of the Governing Board. Section 4 Any action or resolution adopted, amended, or repealed by the Governing Board shall require concurrence of three (3) of the voting members of the Board in office at the time. Section 1 A. Any Sick Leave Bank participant shall be entitled to be present or represented at the meeting during which his/her request is considered by the Bank Governing Board. B. A Board member requesting sick leave shall be excluded from voting on his/her request. C. A Board member who is currently supervising a member requesting sick leave shall be excluded from voting on his/her request. Section 6 Regular meetings of the Governing Board shall be open to the public; however, requests for sick leave days from the Bank shall be voted upon ONLY in Executive Session and all discussions therein shall remain confidential. Release of information to unauthorized persons by any member of the Board shall constitute immediate dismissal from the Board. 940191 SUE ELTON-0E589F05.TIF Page 11 Section 7 Robert's Rules of Order, as revised, shall govern the conduct of the Governing Board meetings, unless otherwise specified by the By-Laws. ARTICLE VIZ AIWIDMENT OF BY-LAWS Section 1 These By-laws may be amended at any regular meeting of the Weld County Sick Leave Bank Governing Board with subsequent approval of the Weld County Board of Commissioners. Section a Governing Board members shall have at least twenty-five (25) days to review any proposed amendments of these By-Laws. The Board, upon a unanimous vote, may dispense with the 25 day review period. ARTICLE VIII REVIEW OF POLICY The policy of the Sick Leave Bank shall be reviewed annually by the Governing Board. A participant of the Bank may propose amendments to the Board for consideration. 946191 Hello