HomeMy WebLinkAbout20010996.tiff RESOLUTION
RE: APPROVE REVISION TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Department of Social Services has presented a revision to the
Operations Manual, Section 6.000, Colorado Works in Weld County and Child Care Policies
and Procedures, to the Board of County Commissioners of Weld County, for consideration and
approval, and
WHEREAS, after review, the Board deems it advisable to approve said revision, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the revision to the Operations
Manual, Section 6.000, Colorado Works in Weld County and Child Care Policies and
Procedures for the Department of Social Services be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 4th day of April, A.D., 2001.
BOARD OF OUNTY COMMISSIONERS
WELD C TY, COLORADO
La
ATTEST: �! itt./
ei e, Chair
Weld County Clerk to • � = �kr
� /� Glenn Vaad, Yr.-_em
BY:
Deputy Clerk to the Board ' �'� vc
// Willia . Jere
APPROVb AS TO FORM:
w�\ David . Lon
County Attorney
Robert D. Masden
2001-0996
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I • 444"3/4443/4\\ P l‘;
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
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IDWEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551.
Child Support .co. 352-6933..co.us
COLORADO MEMORANDUM
TO: M. J. Geile, Chair Date: March 27, 2001
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services 2j�L�yr --'
(/ a U
RE: Revision to Section 6.000, Colorado Works in Weld County and Child
Care Policies and Procedures, Weld County Department of Social
Services Operations Manual
Enclosed for Board approval is a revision to Section 6.000, Colorado Works in Weld County and
Child Care Policies and Procedures, Weld County Department of Social Services Operations
Manual. The need for this revision was discussed in work sessions in Calendar Year 2000 by the
Department with the Board during the Board's deliberations regarding the feasibility of
increasing rates to child care providers and an overview of its child care resources.
The purpose of the revision is to ensure that the Department will not have a child care deficit at
the end of the State Fiscal Year ending June 31, 2001,by creating a County Diversion Program.
The Board is able to add a County Diversion Program component to assist working families with
child care assistance under its Colorado Works Program Plan. The County Diversion Program
would be the mechanism by which the Department may directly charge child care expenditures to
the Colorado Works (TANF) grant. This action would be in addition to charging child care
expenditures to the Colorado Child Care Assistance Program and transferring up to 20% of its
Colorado Works Program allocation to the Colorado Child Care Assistance Program allocation.
The major revisions to Section 6.000 are as follows:
1. The Department will add a County Diversion Program component to pay for child care
assistance for working families under the Low Income Program of the Colorado Child
Care Assistance Program. This County Diversion Program will allow the Department to
directly charge child care assistance to the Colorado Works Program(TANF) allocation.
Reference: Section 6.009.2.
2. The Depai tment will require applicants and recipients of the Low Income Program and
the Colorado Works Program to complete an application, an Individual Assessment and
Individual Responsibility Contract as required by the State Department of Human
Services. Reference: Section 6.014 through Section 6.014.11, including Exhibit L
and Exhibit M.
If you have any questions,please telephone me at extension 6510.
2001-0996
Colorado Works in Weld County and Child Care Policies and Procedures
6.009 Participant Sanctions or other Assistance and Separate County Diversion
Effective 9/10/97
6.009.1 Emergency Food Assistance Through the Weld Food Bank
Revised 3/01
A. County Diversion Colorado Works funds will be expended to reimburse the
Weld Food Bank for the cost of"emergency food boxes."
B. Reimbursement will be made at the rate of$14.80 per food box.
C. Reimbursement will be made if the food box recipient meets the following
criteria:
1. Is referred by the Weld County Department of Social Services.
2. Gross family income is below 185% of poverty.
3. Has an emergency food assistance need as determined by the Weld
County Department of Social Services.
4. Has not received four or more Emergency Food Boxes in a six(6)month
time period.
6.009.2 Child Care Assistance for Working Families of the Low-Income Program Under
Added 3/01 the Colorado Child Care Assistance Program
A. County Diversion Colorado Works funds will be expended for eligible working
families of the Low Income Program under the Colorado Child Care Assistance
Program Recipients.
B. Eligibility for the Low Income Program under the Colorado Child Care
Assistance Program is defined in Section 6.0014 of the Colorado Works in Weld
County Policies Operations Manual.
Colorado Works in Weld County and Child Care Policies and Procedures
6.014 Child Care
Effective 9/10/97
Revised 3/01 A. Colorado Child Care Assistance Program(CCCAP). A program of the State
Division of Child Care which provides child care subsidies to families in the
following programs: Low-Income, Colorado Works and Special Circumstance.
B. Low-Income Program A child care component within the Colorado Child Care
Assistance Program that targets parents who are working and not participants in
the Colorado Works Program.
C. County Diversion Child Care Assistance for Working Families as outlined under
Section 6.009.2: A child care component for working families who may be
eligible for child care assistance funds through the County Diversion Program of
the Colorado Works Program.
6.014.1 Client Eligibility
Revised 9/99
Revised 3/01 A. Effective October 4, 1999, families whose income does not exceed 185%of
poverty level will be eligible for child care under the Colorado Works in Weld
County Program.
B. Families who meet eligibility requirements of Section 3.904 of the Colorado
Depai indent of Human Services, Staff Manual Volume 3.
C. Families who meet eligibility under the Low Income Program under the
Colorado Child Care Assistance Program and are authorized to receive Colorado
Works Program funds under Section 6.009.2 of the Colorado Works in Weld
County Operations Manual.
6.014.11 Eligibility Determination for Child Care under the Low Income Program Under
Added 3/01 the Colorado Child Care Assistance Program and the Colorado Works County
Diversion Program.
A. Each applicant and recipient will complete the necessary State applications to
determine eligibility for the Low Income Program and the County Diversion
Program.
B. Each applicant and recipient will complete an additional Individual Assessment
(Exhibit L) and an Individual Responsibility Contract (Exhibit M) for the Low
Income Child Care Program in order to be in compliance with Colorado Works
eligibility requirements.
6.014.2 Child Care Provider Rates
Revised 9/99
Effective January 1, 2000, child care provider rates will be as follows:
Colorado Works in Weld County and Child Care Policies and Procedures
Children under Children over
the age of two the age of two
Full-Time Part-Time Full-Time Part-Time
Licensed Centers $27.25 $15.00 $22.25 $13.00
Licensed Homes 18.25 10.00 16.75 9.25
Exempt/Unlicensed care: 10.00 5.50 8.75 5.00
6.014.3 Registration,Activity and Transportation
Added 3/98
The Department pays registration, activity, and transportation fees only to licensed child
care facilities. Providers must also charge private-pay families these same fees if they
are going to charge the Department of Social Services.
6.014.31 Absences
Added 3/98
Absences are paid to licensed providers only. Payment will be made for three days
absence to hold a child's slot when the child is not in care. More than three absences
may be approved and paid for verifiable medical reasons provided by the client.
Holidays are paid to licensed providers only. The following holidays will be paid as
billed by the provider: New Year's Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, and Christmas Day.
Payment will be made for a maximum of 30 days to hold a child's slot when a parent is
between eligible activities. This does not include payment when adult students are on
summer break. Providers must have prior approval from the child care worker before
agreeing to hold a slot.
6.014.32 Registration,Activity, and Transportation Fee
Added 3/98
Revised 9/99 The registration, activity, and transportation fees are combined into one daily rate with
the child care fee. Registration, activity, and transportation fees are pro-rated daily and
combined with the daily provider Child Care rate. An activity fee may not exceed $1.00
per day. A transportation fee may not exceed $2.00 per day. Effective January 1, 2000.
The fees will be as follows
Prorate daily registration fee: $ .25
Prorate daily activity fee: $ 1.00
Prorate daily transportation fee: $ 2.00
Total daily rate: $ 3.25
6.014.33 20% Rule
Added 3/98
Working families enrolled in the Low-Income component of CCAP are not required to
Colorado Works in Weld County and Child Care Policies and Procedures
Children under Children over
the age of two the age of two
Full-Time . Part-Time Full-Time Part-Time
Licensed Centers $27.25 $15.00 $22.25 $13.00
Licensed Homes 18.25 10.00 16.75 9.25
Exempt/Unlicensed care: 10.00 5.50 8.75 5.00
6.014.3 Registration,Activity and Transportation
Added 3/98
The Department pays registration, activity, and transportation fees only to licensed child
care facilities. Providers must also charge private-pay families these same fees if they
are going to charge the Department of Social Services.
6.014.31 Absences
Added 3/98
Absences are paid to licensed providers only. Payment will be made for three days
absence to hold a child's slot when the child is not in care. More than three absences
may be approved and paid for verifiable medical reasons provided by the client.
Holidays are paid to licensed providers only. The following holidays will be paid as
billed by the provider: New Year's Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, and Christmas Day.
Payment will be made for a maximum of 30 days to hold a child's slot when a parent is
between eligible activities. This does not include payment when adult students are on
summer break. Providers must have prior approval from the child care worker before
agreeing to hold a slot.
6.014.32 Registration,Activity, and Transportation Fee
Added 3/98
Revised 9/99 The registration, activity, and transportation fees are combined into one daily rate with
the child care fee. Registration, activity, and transportation fees are pro-rated daily and
combined with the daily provider Child Care rate. An activity fee may not exceed $1.00
per day. A transportation fee may not exceed $2.00 per day. Effective January 1, 2000.
The fees will be as follows
Prorate daily registration fee: $ .25
Prorate daily activity fee: $ 1.00
Prorate daily transportation fee: $ 2.00
Total daily rate: $ 3.25
6.014.33 20% Rule
Added 3/98
Working families enrolled in the Low-Income component of CCAP are not required to
Colorado Works in Weld County and Child Care Policies and Procedures
earn at least 20% more than what the county pays in child care costs when their first six-
month redertmination of eligibility is calculated. Effective February 1, 1998.
6.014.34 Immunizations
Added 6/99 Families will be required to provide current immunization records within 30 days of the
date of application for the Low-Income program and annually with redeterminations.
Failure to provide these records would result in denial or termination of benefits.
EXHIBIT L
Case Name: :
Date Completed: State I.D. #:
Tech Name and Phone #: Two Parent Household: Yes No
Work History: Start With your 1 ust Fecen1 Joh and hst the e ioy'bke ttt you have ha l
1. Current or previous employer (circle one)
Name of Company:
City and State:
Employment Dates: From(month/year): To (month/year):
Earnings of$ per (circle one) Day Week Month
Reason for Leaving:
Job Title:
List primary job duties:
2. Previous employer? Name of company:
City and State:
Employment Dates: From (month/year): To (month/year):
Earnings of$ per (circle one) Day Week Month
Reason for Leaving:
Job Title:
List primary job duties:
List job skills you possess such as typing, computer skills, languages, machinery, equipment, communication, etc.
'If 1O, WS fur worm}PlePtakOveD the,Mti 4111 tlons:
How long has it been since your were employed?
What do you consider your main occupation?
What have you done to fmd employment in the last 60 days?
What can you offer an employer?
Are you a veteran?
Are you registered with Job Service or Unemployment?
List the kinds of work you like to do.
PLEASE COMPLETE BOTH SIDES OF THIS FORM
What is the highest grade you have finished? 1-6 7 8 9 10 11 12
What month and year did you complete this grade:
(Circle one) Do you have a: GED or High School Diploma? What month and year?
Years of secondary education? 1 2 3 4 5 6 7 8
What month and year did you complete this grade level:
Do you have a degree such as an: AAS BA BS MA Ph.D.
In what field?
Do you have specialized training or a certificate?
In what?
Do you have a vocational degree?
In what?
Are you currently enrolled in school or training?
If yes, where and for what?
'Trausporlation:
Do you have a reliable car, truck or vehicle?
Do you have a valid Colorado Driver's License?
Do you have car insurance?
Do you live near a bus stop?
ether•
Is there anything else you would like to tell us about yourself, you family or your situation?
Signature of Participant: Date:
:CHILD CAR. ASSISTANCE PROGRAM
INDIVIDUAL RESPONSIBILITY CONTRACT
Participant Name: Household Number: Technician
Prov€sions:
I understand;
• That no individual is legally entitled to any form of assistance under the Colorado Works Program or
the Child Care Assistance Program.
• That the Individual Responsibility Contract(IRC)is a contract between the participant and the county
that specifies the terms and conditions under which a participant may receive assistance under the
Colorado Works Program and specifies the responsibilities of the county and the participant. The
individual Responsibility Contract does not create a legal entitlement to benefits; and
• Failure to comply with the IRC without good cause may result in sanctions including,but not limited
to,termination of Colorado Works basic cash assistance.
• The county department shall seek the input and involvement of the participant when developing the
IRC
• Either a county or a participant may request a modification of their IRC.
• All consequences and conditions associated with the IRC shall be listed and explained to the
applicant/participant.
Action Plan
WORK ACTIVITY: CHILD CARE ASSISTANCE PROGRAM WHICH IS Begin/End Dates:
A PROGRAM THAT PROVIDES CHILD CARE SUBSIDIES TO WORKING To: ongoing
FAMILIES IN THE LOW INCOME PROGRAM AND THE COUNTY DIVERSION
COLORADO WORKS PROGRAM.
PLAN: To continue in eligible activity
County Department of Social Services will:Pay CHILD CARE provider(s) designated by above named
parent/caretaker relative according to the rules and regulations of the Low-Income CHILD CARE Assistance
Program, as long as said parent/caretaker relative maintains eligibility for the Low-Income CHILD CARE
Assistance Program and the provider(s)maintains a valid fiscal agreement with our department.
Participant will:
• Maintain participation in my eligible activity.
• Report changes in household size,income,residency,provider, and employment schedule to my child care
technician within 10 days of the change.
• Complete a redetermination of eligibility,and provide the verifications required by law every 6 months.
• Pay my parental fee(my share of the cost of care)to my child care provider every month.
Comments: Consequences are as follows:Failure to pay parental fee or make arrangements for payments
suitable to provider will result in termination of child care assistance. Failure to report changes may result in
recovery of benefits paid. Failure to complete a redetermination or eligibility every 60 months will result in
termination of child care assistance.
Participant's initials: Child care technicians initials:
Child Care Technician's Signature Date Participant's Signature Date
Colorado Works in Weld County and Child Care Policies and Procedures
Table of Contents
SECTION: TITLE:
6.000 Colorado Works in Weld County and Child Care Policies and Procedures
6.001 Definition and Legal Basis
6.002 Eligibility and Basic Grant Assistance
6.002.1 Eligibility
6.002.2 Domestic Violence Screening
6.002.21 Substance Abuse Training
6.002.3 Basic Cash Assistance
6.003 Client Assessment
6.003.1 Applicants
6.003.11 Department Responsibilities
6.003.12 Employment Services Responsibilities
6.003.2 Recipients
6.003.21 Department Responsibilities
6.003.22 Employment Services Responsibilities
6.003.3 Participant Assessment
6.004 Individual Responsibility Contract
6.004.1 Department Responsibilities with the IRC
6.004.2 Employment Services Responsibilities with the IRC
6.005 Temporary Good Cause Exemptions from Work Participation
6.005.1 Reasons for Temporary Good Cause Exemption from Work Participation
6.005.2 Redetermination of Temporary Good Cause Exemptions
6.005.3 Participant Appeal of Non-Exempt Status Under Temporary Good Cause
Exemptions
6.006 Work Participation Requirements and Work Activities
6.006.1 Work Participation Requirements
6.006.12 Job Ready
6.006.2 Work Activities
6.006.21 Work Supplementation Program
6.006.211 Work Participation Standard with an Employer
6.006.212 Work Supplementation Responsibilities of an Employer
6.006.213 Work Supplementation Responsibilities of the Department
6.006.214 General Participant Screening Criteria
6.006.215 General Requirements for Training
6.006.22 Work Supplementation Program with Temporary Employment Agencies
6.006.221 Work Participation Standard with Temporary Employment Agencies
Revised 3/01
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Colorado Works in Weld County and Child Care Policies and Procedures
6.006.222 Work Supplementation Responsibilities with Temporary Employment Agencies
6.006.223 Work Supplementation Responsibilities of the Department
6.006.224 General Participant Screening Criteria
6.006.225 General Requirements for Training
6.006.23 Public Sector Work Activity
6.006.231 Public Sector Work Activity Agreement
6.006.232 Optional Training Under the Public Sector Work Activity Agreement
6.006.24 Private Sector Work Activity
6.006.241 Private Sector Work Activity Agreement
6.006.242 Optional Training Under the Private Sector Work Activity Agreement
6.006.25 On-the-Job Training Program
6.006.26 IRC Skill Development Seminar
6.006.27 Community Service Program
6.006.28 Vocational Education Training(not to exceed 12 months with respect to any
participant)
6.006.29 Job Skills Training
6.006.30 Education Directly Related to Employment(for a participant who has not
received a high school diploma or a certificate of high school equivalency)
6.006.31 Secondary School or Equivalent Education
6.006.32 County Designed Occupational Skills Training Program (not to exceed twelve
months with respect to any participant)
6.006.33 Other Work Activities as Approved and Authorized
6.007 Weld County Grant Diversion Program(State Grant Diversion Program)
6.007.1 Client Assessment
6.007.2 Payment Limit and Types of Payment
6.007.3 Pre-Authorization Information
6.007.4 Authorization of Payment under the Individual Responsibility Contract and
Limitations
6.007.5 Eligibility Waiver Period for Colorado Works in Weld County Assistance
6.007.6 Authorized Payee
6.007.7 Submission of Payment
6.007.8 Vendor Accepts Voucher Payment
6.007.9 Vendor Does Not Accept Voucher Payment
6.007.10 Responsibility of Department's Eligibility Technician
6.007.11 Responsibility of Department's Business Office
6.008 Job Retention and Skills Training Program (County Diversion Program)
6.008.1 Eligible Participants
6.008.2 General Requirements for Training
6.008.3 General Requirements for Supportive Services Needed for Job Retention
6.009 Participant Sanctions or Other Assistance and Separate County Division
6.009.1 Emergency Food Assistance Through the Weld Food Bank
6.009.2 Child Care Assistance for Working Families of the Low-Income Program Under
ii
Colorado Works in Weld County and Child Care Policies and Procedures
the Colorado Child Care Assistance Program
6.010 Supportive Services (non-Child Care)
6.010.1 Transportation
6.010.2 Participation Related Services
6.010.3 Method of Payment
6.010.4 Supportive Services Expenditure Limit
6.010.5 Participant Criteria to Receive Supportive Services
6.011 Participant Sanctions and Appeals
6.011.1 Participant Sanctions
6.011.11 Definition of Sanctions
6.011.12 Notice of Proposed Applicant or Recipient Sanction
6.011.2 Absences or Late Occurrences of Participants in Work Supplementation
Programs, On-the-Job Training Program, and the Job Retention and Skills
Training Program
6.011.3 Absences from or Late Occurrences to Other Work Activities or Scheduled
Appointments
6.011.31 Late Occurrences to Work Activities and Scheduled Appointments
6.011.32 Absences from Work Activities and Scheduled Appointments
6.011.33 Definition of Immediate Family for Purposes of Section 6.009.12
6.011.4 Participant Appeals
6.012 Organization,Flow Chart, and Budget Plan
6.012.1 General Organization
6.012.2 Joint Functions of the Department and the Employment Services
6.012.3 Functions of the Department
6.012.4 Functions of Employment Services
6.012.5 Participant Flow Chart
6.012.6 Reimbursement Transfer Authority from the Department to Employment
Services
6.013 Performance Outcomes
6.013.1 Federal and State Participation Rates and Required Hours of Participation
6.013.2 Weld County Outcomes
6.014 Child Care
6.014.1 Client Eligibility
6.014.2 Child Care Provider Rates
6.014.3 Registration,Activity, and Transportation
6.014.31 Absences
6.014.32 Registration, Activity, and Transportation Fee
6.014.33 20%Rule
6.015 Food Stamp Interface
iii
Colorado Works in Weld County and Child Care Policies and Procedures
6.016 Medicaid Interface
6.017 Social Services Division Interface
6.017.1 Procedures
6.018 Child Support Interface
6.018.1 Individual Responsibility Contract
6.018.2 Child Support Payments
6.018.3 Child Support Assessment
6.008.4 Summer Activities for Youth- Calendar Year 2000
6.008.41 Eligible Participants
6.008.42 Authorized Programs
6.008.43 Authorized Summer Budget Expenditures for Calendar Year 2000
6.019 Weld County Housing Authority Interface
6.019.1 Client Preferences for the Weld County Housing Authority Section 8 Program
6.019.2 Participation and Notification
6.019.3 Family Self-Sufficiency Program(FSS)
6.019.4 Sanctions and Appeals
6.020 Community Agency Interface
6.021 Reporting Requirements
6.022 Out of Wedlock Births Plan
6.023 Statutory Rape Plan
6.024 Contracts or Other Agreements to Purchase Services
6.025 Earned Income Tax Credit
6.026 Individual Development Accounts
6.027 County Optional Other Assistance
6.027.1 Supportive Service Payments Made to Caretaker Relatives on Behalf of Children
in their Care (Not an Adoptive or Natural Parent)
6.027.2 Eligibility Criteria
6.027.3 Supportive Service Payment Limit
6.028 County Optional Diversion Grants
6.029 Any Other Services
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Colorado Works in Weld County and Child Care Policies and Procedures
Exhibit A-1: Weld County Individual Responsibility Contract(IRC) (For Non-Diversion
Program)
Exhibit A-2: Weld County Individual Responsibility Contract(IRC) (For Diversion Program)
Exhibit B: Work Supplementation Agreement
Exhibit C: Work Supplementation Agreement with Temporary Employment Agencies
Exhibit D: Public Sector Work Activity Agreement
Exhibit E: Private Sector Work Activity Agreement
Exhibit F: Participant Flow Chart
Exhibit G: Client Baseline Information for Colorado Works in Weld County
Exhibit H: Notice of Proposed Action
Exhibit I: Dispute Resolution Process
Exhibit J: Weld County Child Care Exemption
Exhibit K: Screening for Determining Alcohol and Drug Abuse
Exhibit L: Individual Assessment
Exhibit M: Individual Responsibility Contract
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