HomeMy WebLinkAbout20013485.tiff RESOLUTION
RE: APPROVE SUPPLEMENTAL LEASE AGREEMENT AND AUTHORIZE CHAIR TO
SIGN - U.S. DEPARTMENT OF TRANSPORTATION, FEDERAL AVIATION
ADMINISTRATION
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Supplemental Lease Agreement
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the, and U.S. Department of Transportation,
Federal Aviation Administration, commencing October 1, 2001, with further terms and
conditions being as stated in said supplement, and
WHEREAS, after review, the Board deems it advisable to approve said supplement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Supplemental Lease Agreement between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the, and U.S. Department of Transportation, Federal Aviation Administration, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said supplement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of December, A.D., 2001, nunc pro tunc October 1, 2001.
BOARD OF COUNTY COMMISSIONERS
WEELLLDD COU Y, COLORADOflflMM4 44,.
M. J.ttei e, Chair
abi C k to the B rd, .r ;�,r, Glenn aad, ro-Terri-
f Y:>
ephty lerk t the Board r
William H. Jerke
APPRO D AS RM: EXCUSED
Qvi E. Long
ounty Attpt-ney
Robert D. Ma -den
Date of signature: /O//E�
A 2001-3485
. �� 4( 7 CM0014
Federal Aviation Administration
Supplemental Lease Agreement
U.S. Department
Of Transportation
Supplement No. 1
To Lease No. DTAF11-99-L-17734
Platteville, CO—(CPME)
SUPPLEMENT NO. 1 made and entered into by and between Weld County Regional Communications Center,
hereinafter referred to as the Lessor, and the Federal Aviation Administration, hereinafter referred to as the
Government.
NOW,THEREFORE,the said lease is amended effective October 1,2001, in the following particulars, but in no
others:
Lease number is changed and hereby referred to as DTFA11-99-L-00602 in all points of recording, communication,
and reference, both written and verbal.
Article 3, RENTAL is amended with the addition of paragraph 3.02,to read as follows:
3.02-
"Term"and"Annual Term"are hereby defined as the period starting on the 1st day of October and ending on the 30th
day of September of any given year.This period is referred to as the"Term",Annual Term",or"Fiscal Year"in all
future communications, both written and verbal, between the parties involved,when such communication is in direct
reference to the before mentioned lease.
Article 20, ELECTRONIC FUNDS TRANSFER(EFT)PAYMENT is added to read as follows:
Payments by the Government under this contract will be made by electronic funds transfer. (EFT).At the option of the
Government, payments may be made by check or other means.When payment is made by EFT,the Government
may, at its option,also forward the associated payment information by electronic transfer. EFT refers to funds transfer
and information transfer.
The Government is not required to make any payment under this contract until after receipt, by the Contracting
Officer of the correct EFT payment information. However, in the event the Lessor certifies in writing to the Contracting
Officer that the Lessor does not have an account with a financial institution or an authorized payment agent, payment
may be made by other than EFT.
Prior to the first payment under this contract,the Lessor(vendor)shall provide the information required to make
contract payment by EFT, directly to the Government payment office named in this contract.A single bank or financial
agent must be designated that is capable of receiving and processing the electronic funds transfer using the method
below. In the event that the EFT information changes,the contractor shall be responsible for providing the changed
information to the designated payment office.The Lessor shall pay all fees and charges for receipt and processing of
EFT's.
The Government will make payments by EFT through an Automated Clearing House(ACH)however,the Federal
Reserve Wire Transfer System may be used at the Government's option.The attached form"Vendor/Miscellaneous
Payment Information Form"must have the sections"Payee/Company Information"and"Financial Institution
Information"completed prior to award. Do not complete the Vendor/Miscellaneous Payment Information Form until
instructed to do so.
The Lessor agrees that the lessor's bank or financial agent may notify the Government of a change to the routing
transit number,contractor account number,or account type. (11/97)(See Attached Form)
DTFA11-99-L-00602 1
dui/ -3'/8
ALL OTHER TERMS AND CONDITIONS of said Lease are hereby ratified and, except as amended hereinabove,
shall be and remain the same.
IN WITNESS WHEREOF,the parties hereto have executed this supplement and it is effective as of the last date
subscribed below.
WELD COUNTY REGIONAL THE BOARD OF COUNTY COMMISSIONERS
COMMUNICATIONS CENTER FOR THE COUNTY F WELD
:TE
OF COL O
BY: �. C j�%�
TITLE`. 4e,,vet 4crc TITLE: Chair
DATE:OA& DATE: 12/26/2001
.��1�1�I l.�•r` .1.
ATTEST: Clerk to the Board I ` FEDERAL VIATION ADMINIST TION
�C_(L
11861 (/' � �
BY: i vi •I �`� i! BY:
J
TITLE: De.ut Clerk t ;?• ": TITLE: - lep2
r J (1,�%
DATE: 12/26/2001 �'" P.V DATE: el/0 770 a
DTFAI 1-99-L-00602 2
�1
U.S. Department of Transportation Northwest Mountain Region 1601 Lind Avenue,S.W.
Colorado, Idaho, Montana Renton,Washington 98055-4056
Oregon, Utah,Washington, (425)227-2050
Wyoming
Federal Aviation Administration
December 4, 2001
Teresa Pisano
Weld County
Accounting Department
P.O. Box 758
Greeley, CO.80632
Dear Ms. Pisano,
Per your conversations with Mr. Patrick Dicks concerning the payments in arrears on lease No. DFTA11-99-L-17734
between Weld County and the FAA, please find the attached Supplement No. 1,which addresses the issues that
have caused the problem, and lays out the necessary actions to rectify the situation.
First and foremost is the re-assignment of the document to lease No. DTFA11-99-L-00602.
In addition,the Supplement defines the calendar year as it related to the'Term'of the agreement, matching the
'Term'with the Governments current fiscal year dates of October 1 to September 30 of any given year.The third and
final item sets up the Electronic Funds Transfer(EFT)payment system to facilitate timely payments on all future
transactions.
If you will forward the Supplement to the proper authorities for signature, (all four copies)and have them return three
for our records, I believe we can settle the issues that have caused the problems getting this lease paid.
The three invoices that you have provide for the periods from July 1, 1999 through September 30,2001, have been
sent to our accounting office in L.A., and should be processed through to your department shortly.The total for those
invoices, ($10,800)include all amounts in arrears.
I wish to thank you for your patience while this issue was worked through, and appreciate your timeliness and
responsiveness to our needs in resolving the problem. If you have any further concerns or questions, please feel free
to contact Mr. Patrick Dicks,AIM, Inc. Contract Representative at(425)227-1060.
Sincerely,
Leroy Hurley
Contracting Officer
ANM-53R5
Acquisition Management Branch
ci'((-3c/s'5
C
U.S. Department of Transportation Northwest Mountain Region 1601 Lind Avenue,S.W.
Colorado, Idaho, Montana Renton,Washington 980554056
Oregon, Utah,Washington, (425)227-2050
Wyoming
Federal Aviation Administration
January 7, 2002
Weld County
Office of The Controller
P.O. Box 758
Greeley, CO 80632
Dear Sir or Madam:
Please find enclosed your copy of the signed supplement to lease No. DTFA11-99-L-
00602. Your accounting office has confirmed receipt of all current outstanding balances,
with the next payment due in October of 2002.
I wish to thank you for your patience while this issue was worked through, and
appreciate your timeliness and responsiveness to our needs in resolving the problem. If
you have any further concerns or questions, please feel free to contact Mr. Patrick
Dicks, AIM, Inc. Contract Representative at (425) 227-1060.
Sincerely,
Leroy Hu
Contracting Officer
ANM-53R5
Acquisition Management Branch
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