HomeMy WebLinkAbout20011772.tiff RESOLUTION
RE: APPROVE CONTRACT FOR CHILD CARE QUALITY EXPANSION GRANT AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for the Child Care Quality
Expansion Grant between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Social Services, and
the Colorado Department of Human Services, commencing July 1, 2001, and ending July 31,
2002, with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Contract for Child Care
Quality Expansion between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Social Services, and
the Colorado Department of Human Services be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 2nd day of July, A.D., 2001.
BOARD OF COUNTY COMMISSIONERS
E��` WELD COUNTY, COLORADO
ATTEST: Li/ /� wtf 6`� EXCUSED
bl . J. Geile, Chair
Weld County Clerk to the o- :( i0
Glenn Vaad, Pro TEm
BY:
Deputy Clerk to the Board
Willi m . Jerke
AP AS RM:
David E. Long
ounty A ney EXCUSED
Robert D. Masden
2001-1772
SS0028
rTh
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
L _. _ ; WEBSITE:wvw.co.weld.ce.us
Administration and Public Assistance(970)352-1551
VII p Child Support(970)352-6933
COLOR
ADO�O MEMORANDUM
COLORADO TO: M.J. Geile, Chair Date: June 26, 2001
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services
RE: Child Care Quality Expansion Contract
0 Enclosed for Board approval is Child Care Quality Expansion Contract between the Weld
County Department of Social Services and the Colorado Department of Human Services.
On behalf of Aims Community College and United Way of Weld County, the Weld
County Department of Social Services submitted a grant application to the Colorado
Department for a total of$57,530. Subsequently, the Colorado Department of Human
Services approved the grant application at a lower budget level of$34,600. United Way
of Weld County and Aims Community College are responsible for the match required for
the grant.
The major provisions of the Contract are as follows:
1. The term of the Contract is on or about July 1, 2001, depending upon the final
date of signatures, through July 31, 2002.
2. Under the Contract, the Weld County Department of Social Services, through its
contractor United Way of Weld County, will provide certain improvements with
Aims Community College in the quality and availability of affordable early
childhood care and development services as follows:
A. Recruitment of child care providers through pre-licensing incentives and
mentoring programs.
B. Retention of child care providers through training programs, professional
development plans, and a six month mentoring program.
C. Increase community awareness and access to information about choosing
quality child care in Weld County.
D. Explore a child care provider network/center
E. Increase the quality and quantity of before and after care programs.
3. A local agreement will be developed with United Way of Weld County to
implement the service provisions under the Contract.
2001-1772
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DEPARTMENT OF HUMAN
SERVICES-WAIVED
ROUTING NO. 02 II-IA 00155
CONTRACT
State of Colo for tlxe use' ne o t>te S aces
Department to
w • �' w, i i � z' i: ,i
Divisionof� � � 1 31
i I
1575 Sherman, °Flocm
CONTRACT MADE DATE: CONTRACTOR ENTITY TYPE:
06/25/2001 County government
CONIRACIU(FEIN OR SOCIAL SECURITY NMMBER
PO/SC ENCUMBERANCE NUMBER: 84-6000813 F
O2I JA CFCC0201152 BILLING STATEMENTS RECEIVED:
TERM: Monthly
This contract shall be effective upon approval by STATUTORY AUTHORITY:
the State Controller,or designee,or on Child Care and Development Fund
07/01/2001,whichever is later. The contract shall CONTRACT PRICE NOT To EXCEED:
end on 07/31/2002.
$34,620.
MAXIMUM AMOUNT AVAILABLE PER FISCAL YEAR
PRCCURTMINTMETHOD: $34,620.
Request for Application .
BID/REP/LIST PRICE AGRRn4FNr NUMBER
Not Applicable
TAW SPECIFIED VENDOR STATUTE PRICE STRUCTURE
Not Applicable Cost Reimbursement
STATEREPRESENFATTVE - CONIRACIUtREPRESENLATIVE:
Scott Raun Judy Griego, Director
Division of Child Care Weld County Department of Social Services
1575 Sherman, 1" Floor PO Box A
Denver, CO 80203-1714 Greeley,CO 80631
SCOPE OF WORK:
The contractor shall oversee child care and early childhood development services in
Colorado. The contractor shall,through the Child Care and Development Fund (CCDF), use
and disburse certain funds, locally, for the purpose of improving the quality and/or
availability of affordable early childhood care and development services.
•
Page 1 of 12
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EXHIBITS:
The following exhibits are hereby incorporated:
Exhibit A- Statement of Work
Exhibit B- Additional Provisions
Page 2 of 12
GENERAL PROVISIONS
The following clauses apply to this contract. In some upon the continuing availability of federal funds
instances, these general clauses have been expanded for the purposes hereof. In the event that said
upon in other sections/exhibits of/to this contract. To funds, or any part thereof, become unavailable,
the extent that other provisions of the contract as determined by the State, the State may
provide more specificity than these general clauses, immediately terminate this contract or amend it
the more specific provision shall control. accordingly.
A. INDEPENDENT CONTRACTOR: THE C. Billing Procedures:The State shall establish billing
CONTRACTOR SHALL PERFORM ITS procedures and requirements for payment due the
DUTIES HEREUNDER AS AN Contractor in providing performance pursuant to
INDEPENDENT CONTRACTOR AND NOT this contract. The Contractor shall comply with the
AS AN EMPLOYEE. NEITHER THE established billing procedures and requirements for
CONTRACTOR NOR ANY AGENT OR submission of billing statements. The State shall
EMPLOYEE OF THE CONTRACTOR SHALL comply with CRS 24-30-202(24) when paying
BE OR SHALL BE DEEMED TO BE AN vendors upon receipt of a correct notice of the
AGENT OR EMPLOYEE OF THE STATE. amount due for goods or services provided
CONTRACTOR SHALL PAY WHEN DUE hereunder.
ALL REQUIRED EMPLOYMENT TAXES
AND INCOME TAX WITHHOLDING, D. Exhibits- Interpretation: Unless otherwise stated,
INCLUDING ALL FEDERAL AND STATE all referenced exhibits are incorporated herein and
INCOME TAX AND LOCAL HEAD TAX ON made a part of this contract. Unless otherwise
ANY MONIES PAID PURSUANT TO THIS stated, the terms of this contract shall control over
CONTRACT. CONTRACTOR any conflicting terms in any of its exhibits.
ACKNOWLEDGES THAT THE
CONTRACTOR AND ITS EMPLOYEES ARE E. Notice and Representatives: For the purposes of
NOT ENTITLED TO UNEMPLOYMENT this contract,the representative for each party is as
INSURANCE BENEFITS UNLESS THE designated herein. Any notice required or
CONTRACTOR OR A THIRD PARTY permitted may be delivered in person or sent by
PROVIDES SUCH COVERAGE AND THAT registered or certified mail, return receipt
THE STATE DOES NOT PAY FOR OR requested,to the party at the address provided,and
OTHERWISE PROVIDE SUCH COVERAGE. if sent by mail it is effective when posted in a U.S.
CONTRACTOR SHALL HAVE NO Mail Depository with sufficient postage attached
AUTHORIZATION, EXPRESS OR IMPLIED, thereto. Notice of change of address or change or
TO BIND THE STATE TO ANY representative shall be treated as any other notice.
AGREEMENTS, LIABILITY, OR
UNDERSTANDING EXCEPT AS F. Contractor Representations- Qualifications/
EXPRESSLY SET FORTH HEREIN. Licenses/ Approvals/Insurance: The Contractor
CONTRACTOR SHALL PROVIDE AND certifies that, at the time of entering into this
KEEP IN FORCE WORKER'S contract, it and its agents have currently in effect
COMPENSATION (AND SHOW PROOF OF all necessary licenses, certifications, approvals,
SUCH INSURANCE) AND insurance, etc. required to properly provide the
UNEMPLOYMENT COMPENSATION services and/or supplies covered by this contract
INSURANCE IN THE AMOUNTS REQUIRED in the state of Colorado. Proof of such licenses,
BY LAW, AND SHALL BE SOLELY certifications, approvals, insurance, etc. shall be
RESPONSIBLE FOR THE ACTS OF THE provided upon the State's request. Any
CONTRACTOR, ITS EMPLOYEES AND revocation, withdrawal or nonrenewal of
AGENTS. necessary license, certification, approval,
insurance, etc. required for the Contractor to
B. Federal Funds Contingency: Payment pursuant to properly perform this contract, shall be grounds
this contract, if in federal funds, whether in for termination of this contract by the State.
whole or in part, is subject to and contingent
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Contractor certifies that it is qualified to perform 6. The Contractor shall provide such other
such services or provide such deliverables as insurance as may be required by law, or in a
delineated in this contract. specific solicitation.
7. If the Contractor is a"public entity"within the
G. Legal Authority: The Contractor warrants that it meaning of the Colorado Governmental
possesses the legal authority to enter into this Immunity Act, C.R.S. 24-10-101, et seq. as
contract and that it has taken all actions required amended ("Act"); the Contractor shall
by its procedures, by-laws, and/or applicable law maintain such insurance, by commercial
to exercise that authority,and to lawfully authorize policy or self-insurance, as is necessary to
its undersigned signatory to execute this contract meet the Contractor's liabilities under the Act.
and bind the Contractor to its terms. The person(s) Upon request by the State, proof of such
executing this contract on behalf of the Contractor insurance shall be provided.
warrant(s) that such person(s) have full
authorization to execute this contract. I. Rights in Data,Documents and Computer
Software or Other Intellectual Property:
H. Insurance - Contractor: During the term of this All intellectual property including without
contract, and any extension(s) thereof, limitation, databases, software, documents,
Contractor agrees that it will keep in force an research, programs and codes, as well as all,
insurance policy or policies, issued by a reports, studies, data, photographs, negatives or
company authorized to do business in Colorado, other documents, drawings or materials prepared
in the kinds and minimum amounts specified by the contractor in the performance of its
below. obligations under this contract shall be the
1. Standard Worker's Compensation and exclusive property of the State. Unless
Employers' Liability as required by state otherwise stated, all such materials shall be
statute, including occupational disease; delivered to the State by the contractor upon
covering all employees on or off the work site, completion, termination, or cancellation of this
acting within the course and scope of their contract. Contractor shall not use, willingly
employment. allow or cause to have such materials used for
2. General, Personal Injury, Professional (where any purpose other than the performance of the
applicable), Automobile Liability (including contractor's obligations under this contract
bodily injury, personal injury and property without a prior written consent of the State. All
damage)with minimum coverage of: documentation, accompanying the intellectual
(a) Occurrence basis policy: combined single property or otherwise, shall comply with the
limit of $600,000 or Claims-Made policy: State requirements which include but is not
combined single limit of $600,000; plus an limited to all documentation being in a paper,
endorsement, certificate, or other evidence human readable format which is useable by one
that extends coverage two years beyond the who is reasonably proficient in the given subject
performance period of the contract. area.
(b) Annual Aggregate Limit policy: Not less
than $1,000,000 plus agreement that the J. Proprietary Information: Proprietary information
Contractor will purchase additional insurance for the purpose of this contract is information
to replenish the limit to $1,000,000 if claims relating to a party's research, development, trade
reduce the annual aggregate below$600,000. secrets, business affairs, internal operations and
3. The State of Colorado shall be named as an management procedures and those of its
additional insured on all liability policies customers,clients or affiliates,but does not include
(except for Professional liability coverage). information lawfully obtained by third parties,
4. The insurance shall include provisions which is in the public domain, or which is
preventing cancellation without thirty (30) developed independently.
calendar days prior written notice to the State
by certified mail. Neither party shall use or disclose directly or
5. Upon execution of this contract, the indirectly without prior written authorization any
Contractor shall provide to the State proprietary information concerning the other party
additional insured endorsements and obtained as a result of this contract. Any
certificates of the required insurance proprietary information removed from the State's
coverage. site by the Contractor in the course of providing
services under this contract will be accorded at
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least the same precautions as are employed by the the records be retained for a longer period, or
Contractor for similar information in the course of until an audit has been completed with the
its own business. following qualification. If an audit by or on
behalf of the federal and/or state government has
K. Records Maintenance, Performance begun but is not completed at the end of the three
Monitoring & Audits: The Contractor shall (3)year period,or if audit findings have not been
maintain a complete file of all records, resolved after a three (3) year period, the
documents, communications, and other materials materials shall be retained until the resolution of
that pertain to the operation of the the audit findings.
program/project or the delivery of services under
this contract. Such files shall be sufficient to The Contractor shall permit the State, any other
properly reflect all direct and indirect costs of governmental agency authorized by law, or an
labor, materials, equipment, supplies and authorized designee thereof, in its sole
services, and other costs of whatever nature for discretion, to monitor all activities conducted by
which a contract payment was made. These the Contractor pursuant to the terms of this
records shall be maintained according to contract. Monitoring may consist of internal
generally accepted accounting principles and evaluation procedures,reexamination of program
shall be easily separable from other Contractor data, special analyses, on-site verification,
records. formal audit examinations, or any other
procedures as deemed reasonable and relevant.
The Contractor shall protect the confidentiality All such monitoring shall be performed in a
of all records and other materials containing manner that will not unduly interfere with
personally identifying information that are contract work.
maintained in accordance with this contract.
Except as provided by law, no information in L. Taxes: The State, as purchaser, is exempt from all
possession of the Contractor about any federal excise taxes under Chapter 32 of the
individual constituent shall be disclosed in a Internal Revenue Code [No. 84-730123K] and
form including identifying information without from all state and local government use taxes
the prior written consent of the person in interest, [C.R.S. 39-26-114(a)and 203,as amended]. The
a minor's parent, guardian, or the State. The contractor is hereby notified that when materials
Contractor shall have written policies governing are purchased for the benefit of the State, such
access to, duplication and dissemination of, all exemptions apply except that in certain political
such information and advise its agents, if any, subdivisions the vendor may be required to pay
that they are subject to these confidentiality sales or use taxes even though the ultimate
requirements. The Contractor shall provide its product or service is provided to the State. These
agents, if any,with a copy or written explanation sales or use taxes will not be reimbursed by the
of these confidentiality requirements before State.
access to confidential data is permitted.
M. Conflict of Interest: During the term of this
The Contractor authorizes the State, the federal contract, the Contractor shall not engage in any
government or their designee, to perform audits business or personal activities or practices or
and/or inspections of its records, at any maintain any relationships which conflict in any
reasonable time, to assure compliance with the way with the Contractor fully performing his/her
state or federal government's terms and/or to obligations under this contract.
evaluate the Contractor's performance. Any
amounts the State paid improperly shall be Additionally, the Contractor acknowledges that,
immediately returned to the State or may be in governmental contracting, even the
recovered in accordance with other remedies. appearance of a conflict of interest is harmful to
the interests of the State. Thus, the Contractor
All such records, documents, communications, agrees to refrain from any practices, activities or
and other materials shall be the property of the relationships which could reasonably be
State unless otherwise specified herein and shall considered to be in conflict with the Contractor's
be maintained by the Contractor, for a period of fully performing his/her obligations to the State
three (3) years from the date of final payment or under the terms of this contract,without the prior
submission of the final federal expenditure report written approval of the State.
under this contract, unless the State requests that
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In the event that the Contractor is uncertain • Section 504 of the Rehabilitation Act of 1973,
whether the appearance of a conflict of interest 29 U.S.C.794,as amended,and implementing
may reasonably exist, the Contractor shall regulation 45 C.F.R.Part 84;
submit to the State a full disclosure statement • Titles VI & VII of the Civil Rights Act of
setting forth the relevant details for the State's 1964,42 U.S.C.2000(d)&(e);
consideration and direction. Failure to promptly • The Personal Responsbility and Work
submit a disclosure statement or to follow the Opportunity Reconciliation Act of 1996, 42
State's direction in regard to the apparent conflict USC 604a, PL 104-193. See also State
shall be grounds for termination of the contract. Executive Order D 015 00;
• Title IX of the Education Amendments of
Further, the Contractor shall maintain a written 1972,20 U.S.C. 1681 et seq.;
code of standards governing the performance of • The Uniform Administrative Requirements
its agent(s) engaged in the award and for Grants and Cooperative Agreements to
administration of contracts. Neither the State and Local Governments (Common
Contractor nor its agent(s)shall participate in the Rule),at 45 CFR,Part 92;
selection, or in the award or administration of a • Office of Management and Budget Circulars
contract or subcontract supported by Federal A-87, A-21 or A-122, and A-102 or A-110,
funds if a conflict of interest, real or apparent, whichever is applicable.
would be involved. Such a conflict would arise • The Hatch Act(5 USC 1501-1508) and Civil
when: Service Reform Act, Public Law 95-454
1. The employee,officer or agent; Section 4728.
2. Any member of the employee's immediate • Departments of Labor, Health and Human
family; Services,and Education and Related Agencies
3. The employee's partner;or Appropriations Act, 1990, PL 101-166,
4. An organization which employees, or is about
Section 511.
to employ,any of the above, • 45 CFR Subtitle A,Department of Health and
has a financial or other interest in the firm
selected for award. Neither the Contractor nor Human Services regulations.
its agent(s) will solicit nor accept gratuities, • All state and local governments and non-profit
favors, or anything of monetary value from organizations receiving more than $300,000
Contractor's potential contractors, or parties to from all funding sources, that are defined as
subagreements. federal financial assistance for single audit
purposes, shall comply with the audit
N. Conformance with Law: The Contractor and its requirements of OMB Circular A-128 (Audits
agent(s) shall at all times during the term of this of State and Local Governments) or A-133
contract strictly adhere to all applicable federal (Audits of Institutions of Higher Education
laws, state laws, Executive Orders and and Other Non-profit Organizations),
implementing regulations as they currently exist whichever applies.
and may hereafter be amended. Without
limitation, these federal laws and regulations O. Discrimination: The Contractor during the
include: performance of this contract shall:
• Age Discrimination Act of 1975, 42 U.S.C. 1. not discriminate against any person on
Section 6101 et seq. and its implementing the basis of race, color, national origin, age,
regulation,45 C.F.R.Part 91; sex, religion and handicap, including
Acquird
• Age Discrimination in Employment Act of (AIDS)o Immune Deficiency Syndrome
1967,29 U.S.C.621 et seq.; (AIDS)or AIDS related conditions.
2. not exclude from participation in, or deny
• Americans with Disabilities Act of 1990 benefits to any qualified individual with a
(ADA),42 U.S.C. 12101 et seq.; disability,by reason of such disability.
• The Drug Free Workplace Act of 1988, 41 Any person who thinks he/she has been
U.S.C.701 et seq.; discriminated against as related to the
• Equal Pay Act of 1963,29 U.S.C.206; performance of this contract has the right to
• Immigration Reform and Control Act of 1986, assert a claim, Colorado Civil Rights Division,
8 U.S.C. 1324b; C.R.S.24-34-302,et seq.
• Pro-Children Act of 1994, 20 U.S.C. 6081 et
seq.;
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P. Criminal Background Check: Pursuant to C.R.S. found in this contract. Substantial failure to
27-1-110 and Department of Human Services satisfy the scope of work shall be defined to
Policy VI-2.4, any independent contractor, and mean substantially insufficient, incorrect or
its agent(s), who is designated by the Executive improper activities or inaction by the Contractor.
Director or the Executive Director's designee to Without limitation,the State has the right to:
be a contracting employee under C.R.S. 27-1- 1. withhold payment until performance is
110, who has direct contact with vulnerable cured,
persons in a state-operated facility, or who 2. require the vendor to take necessary action
provides state-funded services that involve direct to ensure that the future performance
contact with vulnerable persons in the vulnerable conforms to contract requirements,
person's home or residence, shall: 3. request removal of a Contractor's agent from
1. submit to a criminal background check, and contract work,
2. report any arrests,charges,or 4. equitably reduce the payment due the vendor
summonses for any disqualifying offense as to reflect the reduced value of the services
specified by C.R.S.27-1-110 to the State. performed,
Any Contractor or its agent(s),who does not 5. recover payment for work that due to the
comply with C.R.S.27-1-110 and DHS Policy Contractor cannot be performed or would be
VI-2.4,may,at the sole discretion of the State, of no value to the State,
be suspended or terminated. 6. modify or recover payments(from payments
under this contract or other contracts
Q. Litigation: The Contractor shall within five (5) between the State and the vendor as a debt
calendar days after being served with a due to the State) to correct an error due to
summons, complaint, or other pleading which omission,error, fraud and/or defalcation,
has been filed in any federal or state court or 7. terminate the contract.
administrative agency notify the State that it is a
party defendant in a case which involves services These remedies in no way limit the remedies
provided under this contract. The Contractor available to the State in the termination provisions
shall deliver copies of such document(s) to the of this contract, or remedies otherwise available at
State's Executive Director. The term "litigation" law.
includes an assignment for the benefit of
creditors, and filings in bankruptcy, T. Termination:
reorganization and/or foreclosure. 1. Termination for Default: The State may
terminate the contract for cause. If the State
R. Disputes: Except as herein specifically provided terminates the contract for cause, it will first
otherwise, disputes concerning the performance give ten (10)days prior written notice to the
of this contract which cannot be resolved by the Contractor, stating the reasons for
designated contract representatives shall be cancellation,procedures to correct problems,
referred in writing to a senior departmental if any, and the date the contract will be
management staff designated by the department terminated in the event problems have not
and a senior manager designated by the been corrected. In the event this contract is
Contractor. Failing resolution at that level, terminated for cause, the State will only
disputes shall be presented in writing to the reimburse the Contractor for accepted work
Executive Director and the Contractor's chief or deliverables received up to the date of
executive officer for resolution. This process is termination. In the event this contract is
not intended to supersede any other process for terminated for cause, final payment to the
the resolution of controversies provided by law. Contractor may be withheld at the discretion
of the State until completion of final audit.
S. Remedies: Acceptance is dependent upon Notwithstanding the above, the Contractor
completion of all applicable inspection may be liable to the State for the State's
procedures. The State reserves the right to damages. If it is determined that the
inspect the goods and/or services provided under Contractor was not in default then such
this contract at all reasonable times and places. termination shall be treated as a termination
The Executive Director of the State or her/his for convenience as described herein.
designee may exercise the following remedial 2. Termination for Convenience: The State
actions should s/he find the Contractor shall have the right to terminate this contract
substantially failed to satisfy the scope of work by giving the Contractor at least twenty(20)
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days prior written notice. If notice is so d. the costs of settling claims arising out of
given, this contract shall terminate on the the termination of subcontracts or
expiration of the specified time period, and orders, not to exceed 30 days pay for
the liability of the parties hereunder for each subcontractor
further performance of the terms of this e. reasonable accounting, legal, clerical,
contract shall thereupon cease, but the and other costs arising out of the
parties shall not be released from the duty to termination settlement.
perform their obligations up to the date of In no event shall reimbursement under this
termination. clause exceed the contract amount reduced
3. Immediate Termination: This contract is by amounts previously paid by the State to
subject to immediate termination by the the Contractor.
State in the event that the State determines
that the health, safety, or welfare of persons U. Venue: The parties agree that venue for any action
receiving services may be in jeopardy. related to performance of this contract shall be in
Additionally, the State may immediately the City and County of Denver,Colorado.
terminate this contract upon verifying that
the Contractor has engaged in or is about to V. Understanding of the Parties: This contract
participate in fraudulent or other illegal acts. is intended as the complete integration of all
4. Termination for Financial Exigency: The understandings between the parties.No prior
State shall have the right to terminate this or contemporaneous addition, deletion, or
contract for financial exigency by giving the other amendment hereto shall have any force
Contractor at least thirty (30) days prior or effect whatsoever, unless embodied
written notice. For the purposes of this herein in writing. No subsequent novation,
provision, a financial exigency shall be a renewal, addition, deletion, or other
determination made by the Colorado amendment hereto shall have any force or
legislature or its Joint Budget Committee effect unless embodied in a written contract
that the financial circumstances of the State executed and approved pursuant to the State
are such that it is in the best interest of the Fiscal Rules.
State to terminate this contract. If notice of
such termination is so given, this contract To the extent that this contract may be executed
shall terminate on the expiration of the time and performance of the obligations of the parties
period specified in the notice, and the may be accomplished within the intent of the
liability of the parties hereunder for further contract, the terms of this contract are severable,
performance of the terms of this contract and should any term or provision hereof be
shall thereupon cease, but the parties shall declared invalid or become inoperative for any
not be released from the duty to perform reason, such invalidity or failure shall not affect
their obligations up to the date of the validity of any other term or provision
termination. hereof.
8. In the event that the State terminates this
contract under the Termination for Except as herein specifically provided otherwise,
Convenience or Termination for Financial it is expressly understood and agreed that this
Exigency provisions, the Contractor is contract shall inure to the benefit of and be
entitled to submit a termination claim within binding upon the parties hereto and their
ten (10) days of the effective date of respective successors and assigns. All rights of
termination. The termination claim shall action relating to enforcement of the terms and
address and the State shall consider paying conditions shall be strictly reserved to the State
the following costs: and the named Contractor. Nothing contained in
a. the contract price for performance of this agreement shall give or allow any claim or
work,which is accepted by the State,up right of action whatsoever by any other third
to the effective date of the termination. person. It is the express intention of the State
b. reasonable and necessary costs incurred and the Contractor that any such person or entity,
in preparing to perform the terminated other than the State or the Contractor, receiving
portion of the contract services or benefits under this agreement shall be
c. reasonable profit on the completed but deemed an incidental beneficiary only.
undelivered work up to the date of
termination
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The waiver of any breach of a term hereof shall
not be construed as a waiver of any other term,
or the same term upon subsequent breach.
The State and the Contractor's obligations under
this contract shall survive following termination or
expiration to the extent necessary to give effect to
the intent and understanding of the parties.
Except as herein specifically provided otherwise,
the duties and obligations of the Contractor
arising hereunder cannot be assigned, delegated,
subgranted or subcontracted except with the
express prior written consent of the State. The
subgrants and subcontracts permitted by the
State shall be subject to the requirements of this
contract. The Contractor is responsible for all
subcontracting arrangements, delivery of
services, and performance of any subgrantor or
subcontractor. The Contractor warrants and
agrees that any subgrant or subcontract,resulting
from its performance under the terms and
conditions of this contract,shall include a
provision that the said subgrantor or
subcontractor shall abide by the terms and
conditions hereof. Also, the Contractor warrants
and agrees that all subgrants or subcontracts shall
include a provision that the subgrantor or
subcontractor shall indemnify and hold harmless
the State. The subgrantors or subcontractors
must be certified to work on any equipment for
which their services are obtained.
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These Special ProvnN ons.dte required by Fiscal Rule 3-1 to be used in every State contract,
including grants.
SPECIAL PROVISIONS
CONTROLLER'S APPROVAL
1. This contract shall not be deemed valid until it shall have been approved by the Controller of the State of Colorado or
such assistant as he may designate. This provision is applicable to any contract involving the payment of money by the State.
FUND AVAILABILITY
2. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that
purpose being appropriated, budgeted, and otherwise made available.
BOND REQUIREMENT
3. If this contract involves the payment of more than fifty thousand dollars for the construction, erection, repair,
maintenance, or improvement of any building, road, bridge, viaduct, tunnel, excavation or other public work for this State, the
Contractor shall, before entering upon the performance of any such work included in this contract, duly execute and deliver to
the State official who will sign the contract, a good and sufficient bond or other acceptable surety to be approved by said
official in a penal sum not less than one-half of the total amount payable by the terms of this contract. Such bond shall be duly
executed by a qualified corporate surety conditioned upon the faithful performance of the contract and in addition, shall
provide that if the Contractor or his subcontractors fail to duly pay for any labor, materials, team hire, sustenance, provisions,
provendor or other supplies used or consumed by such Contractor or his subcontractor in performance of the work contracted
to be done or fails to pay any person who supplies rental machinery, tools, or equipment in the prosecution of the work the
surety will pay the same in an amount not exceeding the sum specified in the bond, together with interest at the rate of eight
per cent per annum. Unless such bond is executed, delivered and filed, no claim in favor of the Contractor arising under such
contract shall be audited, allowed or paid. A certified or cashier's check or a bank money order payable to the Treasurer of
the State of Colorado may be accepted in lieu of a bond. This provision is in compliance with CRS 38-26-106.
INDEMNIFICATION
4. To the extent authorized by law, the Contractor shall indemnify, save, and hold harmless the State, its employees and
agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as
a result of any act or omission by the Contractor, or its employees, agents, subcontractors, or assignees pursuant to the terms
of this contract.
DISCRIMINATION AND AFFIRMATIVE ACTION
5. The Contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended,
and other applicable law respecting discrimination and unfair employment practices (CRS 24-34-402), and as required by
Executive Order, Equal Opportunity and Affirmative Action, dated August 1987. Pursuant thereto, the following provisions
shall be contained in all State contracts or subcontracts.
During the performance of this contract, the Contractor agrees as follows:
(a) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color,
national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The Contractor will take
affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard
to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment
upgrading, demotion or transfer, recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms
of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided by the contracting officer setting forth
provisions of this non-discrimination clause.
(b) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, State
that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin,
sex, marital status, religion, ancestry, mental or physical handicap, or age.
(c) The Contractor will send to each labor union or representative of workers with which he has a collective bargaining
agreement or other contract or understanding, notice to be provided by the contracting officer, advising the labor union or
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Colorado Department of Human Services
Contract Management
workers' representative of the Contractor's commitment under the Executive Order, Equal Opportunity and Affirmative
Action, dated August 1987, and rules, regulations, and relevant Orders of the Governor.
(d) The Contractor and labor unions will furnish all information and reports required by Executive Order, Equal
Opportunity and Affirmative Action of August 1987, and by the rules, regulations and Orders of the Governor, or pursuant
thereto, and will permit access to his books, records, and accounts by the contracting agency and the office of the Governor
or his designee for purposes of investigation to ascertain compliance with such rules regulations and orders.
(e) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor
organization, or expel any such individual from membership in such labor organization or discriminate against any of its
members in the full enjoyment work opportunity because of race, creed, color, sex, national origin, or ancestry.
(f) A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any
act defined in this contract to be discriminatory or obstruct or prevent any person from complying with the provision of this
contract or any order issued thereunder; or attempt, either directly or indirectly, to commit any act defined in this contract
to be discriminatory.
(g) In the event of the Contractor's non-compliance with the non-discrimination clauses of this contract or with any of such
rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the Contractor
may be declared ineligible for further State contracts in accordance with procedures, authorized in Executive Order, Equal
Opportunity and Affirmative Action of August 1987and the rules, regulations, or orders promulgated in accordance
therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Orders,
Equal Opportunity and Affirmative Action of August 1987, or by rules, regulations, or orders promulgated in accordance
therewith, or as otherwise provided by law.
(h)The Contractor will include the provisions of paragraphs(a)through(h) in every subcontract and subcontractor purchase
order unless exempted by rules, regulations, or orders issued pursuant to Executive Order, Equal Opportunity and
Affirmative Action of August 1987, so that such provisions will be binding upon each subcontractor or vendor. The
Contractor will take such action with respect to any sub-contracting or purchase order as the contracting agency may direct,
as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event the
Contractor becomes involved in, or is threatened with, litigation, with the subcontractor or vendor as a result of such
direction by the contracting agency, the Contractor may request the State of Colorado to enter into such litigation to protect
the interest of the State of Colorado.
COLORADO LABOR PREFERENCE
6a. Provisions of CRS 8-17-101 & 102 for preference of Colorado labor are applicable to this contract if public works
within the State are undertaken hereunder and are financed in whole or in part be State funds.
b. When a construction contract for a public project is to be awarded to a bidder, a resident bidder shall be allowed a
preference against a non-resident bidder from a State or foreign country equal to the preference given or required by the State
or foreign country in which the non-resident bidder is a resident. If it is determined by the officer responsible for awarding the
bid that compliance with this subsection .06 may cause denial of federal funds which would otherwise be available or would
otherwise be inconsistent with requirements of Federal law, this subsection shall be suspended, but only to the extent necessary
to prevent denial of the moneys or to eliminate the inconsistency with Federal requirements(CRS 8-19-101 and 102).
GENERAL
7. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,
execution, and enforcement of this contract. Any provision of this contract whether or not incorporated herein by reference
which provides for arbitration by any extra judicial body or person or which is otherwise in conflict with said laws, rules, and
regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action
at law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this
provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution.
8. At all times during the performance of this contract, the Contractor shall strictly adhere to all applicable federal and State
laws, rules, and regulations that have been or may hereafter be established.
9. Pursuant to CRS 24-30-202.4 (as amended), the State Controller may withhold debts owed to State agencies under the
vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax,
accrued interest, or other charges specified in Article 22, Title 39, CRS; (c)unpaid loans due to the Student Loan Division of
the Department of Higher Education; (d) owed amounts required to be paid to the Unemployment Compensation Fund; and
(e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final
agency determination or reduced to judgment as certified by the controller.
10. The signatories aver that they are familiar with CRS 18-8-301, et. seq., (Bribery and Corrupt Influences)and CRS 18-8-
401,et. seq., (Abuse of Public Office), and that no violation of such provisions is present.
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f •
11. The signatories aver that to their knowledge, no State employee has any personal or beneficial interest whatsoever in the
service or property described herein:
IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day first above written.
Contractor: Weld County Board of STATE OF COLORADO
Commissioners on behalf of the
Weld County Department of Social Services
BILL OWENS, GOVERNOR
By: /).6-Pl\ o 9 "e
Typed Name: Glenn Vaad 07 02 _,:.�� for the EXECUTIVE DIRECTOR
Position(Title): Char Pro-Tem
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If Corporation:) PARTMENT OF HUMAN SERVICES
Attest(Se
) 1861 t By:
Deputywry s!^
(:ler t �e :ob' pLn t4� y ,
846000813 F i &N et
Social Security Number or Federal Identification Number
APPROVALS:
ATTORNEY GENERAL STATE COQ'-"e O LER .0 . Ba l•.-
I
By By
c. AYLOR
Version 1.1(11/00) Page 12 of 12
Exhibit A
I. Statement of Work
A. Statement of Work:
1. It is hereby agreed that the contractor shall comply with the following Statement of Work
and responsibilities. The contractor shall provide the services specified in the Contractor's
Request for Application, attached hereto and any Addenda to the Request for Application.
The contractor shall receive state funds and disburse such funds pursuant to the Budget
attached hereto in the Request for Application and, if applicable, any addenda to the
Request for Application.
2. The State shall provide guidance to the contractor, as deemed necessary by the State, or
at the request of the contractor, and monitor the contractor's compliance and adherence to
the terms of this contract.
3. The parties agree that services to be provided under this contract, excepting preparation,
submission and acceptance of a Final Financial Report and a Final Program Report, shall
be completed no later than June 30, 2002. Any funds unliquidated by the contractor shall
revert back to the State.
Attached to Exhibit A shall be the information delineated in the Contractor's Request for
Application; the following is a sample list of what should be included:
1) Application Summary Form
2) Section A- Need for the Project and Expected Impacts/Benefits
3) Section B- Program Description, Administrative Capacity and Accountability
4) Section C-Coordination, Collaboration and Local Match
5) Section D- Plan for Continuation
6) Section E- Line Item Budget and Budget Narrative
Any addenda, if required.
Page 1 of 1
EXHIBIT A
PAGE 1 OF 14
Acronyms and abbreviations used in Exhibit A and Attachment#1
CCC—Colorado Community Colleges
CORRA— Colorado Office of Resource and Referral Agencies
DSS —Department of Social Services
ECERS —Early Childhood Environmental Rating Scale
EDAP—Economic Development Action Partnership
FCCERS —Family Child Care Environmental Rating Scale
ITERS -Infant/Toddler Environmental Rating Scale
NACCRAWARE — National Association of Child Care Resource and Referral Agencies
software
NAEYC—National Association for the Education of Young Children
PDP—Professional Development Plan
SACERS -School Age Children Environmental Rating Scale
SFY— State Fiscal Year
TANF—Temporary Assistance to Needy Families
COLORADO DIVISION OF CHILD CARE GRANT APPLICATION- PAItPIITA
PAGE 2 OF 14
1 APPLICATION SUMMARY FORM
County Department
(please Dye full departmental name):Weld County Department of Social Services
Address: P . 0. Box A
City/State/Zip: Greeley , CO 80631
County Department Contact Person: Judy Griego
Phone Number: 970-352-1551x6510 FaxNumber:970-353-5215
E-Mail 'Amount $57 , 530
Federal Employer Identification Number(FEIN):
Funds will be used for
(check all that apply)
_ New child care facility startup Minor renovation to meet licensing requirements
Expansion of existing facility X Equipment/supplies
Training X Consumer Education
X Resource and referral x Provider retention
X Provider/staff training x Costs to meet licensing requirements
Staff/operating: Detail how you plan to
continue staff costs after grant ends in your
response to Section D -Continuation X Expanding quality of care in target community(ies)
CHECK ALL THAT APPLY TO THE PROPOSED PROJECT
•
X Early childhood program Children of teen parents
X School-age(Out of School) program Children of homeless families
X- Children with special needs x Infants/Toddlers
Public school site Colorado Pre-school Program
Migrant and seasonal workers Children in Chapter l local school districts
X Private-for-profit center Family resource center/school
X- Evening/weekend care x Full-week care
- Wrap-around child care(part-day) Other(specify):
- Area of high crime or poverty
I certify that the information provided in this application is, to the best of my knowledge, complete and
accurate. If the award is made. the applicant commits to project implementation in keeping with the
proposal content and budget and to adhere to all assurances, certifications, terms. conditions, and other
requirements contained in this application and in the.RFA.
Authorized name and signature:
M. J. Geile, Chairet/ 03/14/2001
Print Name Sigtfature' Date
EXHIBIT A
PAGE 3 OF 14
Section A: Need For The Project and Expected Impacted/Benefits
Areas to be served and gaps: Weld County has 160,000 people (EDAP, 1998), of whom 28%
(@44,000) are children under the age of 18, according to Kids Count in CO, 1997/98. Our
county report from the Colorado Children's Campaign states there are 7,392 children needing
care, with only 3,972 licensed slots available. Child Care Resource and Referral (CCR&R)
located at United Way of Weld County works with 315 of the 389 licensed child care centers and
home providers throughout the county. In 2000, CCR&R received 1,174 calls (a 14% increase
from 1999) from parents seeking assistance in locating child care. Despite our recruiting efforts,
our child care homes total 277, dropping 16 homes from 1999. Our County also lost one center
in 2000, dropping us from 39 centers in 1999 to 38 centers in 2000. We expect two new centers
to open in 2001. In one week two centers had 3 staff quit to go to higher paying positions.
Basically, our recruiting doesn't keep us even. Last year, there were NO infant slots available in
child care homes. To date, four of the 12 areas in the County(Ft. Lupton, Erie,
Hudson/Keenesburg, and Ault/Pierce/Nunn)have almost no vacancies and we just recruited for
two of these four areas. Our unemployment rate for 2000 was 3.23 and we continue to fall 27%
below the state average of per capita income coming in at $21,723 compared to $29,888 for
Colorado. Weld County continues to be one of the largest and poorest counties in the state.
Last year, child care issues were so great that a Memorandum of Understanding was created
between the Weld County Government, United Way of Weld County (UWWC), Aims
Community College, Centennial Board of Cooperative Educational Services (BOCES), School
District Six, City of Greeley and the City of Evans to study the care and supervision of our
children and youth. A community wide effort, the task force committees analyzed studies and
conducted research to determine areas of need faced by our children. (Copies available at
UWWC) The committees for Children Five Years and Under and Children Six to Twelve Years
of Age recommended that, among others, CCR&R continue and expand it's programs on
recruiting quality licensed child care home providers and educating the community about
choosing quality child care. Serious gaps that were noted included the lack of before and after
school care programs, infant care, rural care, off-hour care and programs for special needs
children all of the areas that were focused on in last year's Expansion Grant.
These gaps in the availability and access to quality licensed child care providers throughout
our County and particularly in the rural areas must be addressed. In order to do so,we
propose to increase the availability of affordable child care for low income working families in
several ways:
• Continue to increase the number of child care centers and home providers in Weld
County through recruitment, incentives and training.
• Continue to retain child care providers through professional development plans,
education/training, mentoring and incentives for serving targeted gaps in care.
• Continue to improve the overall awareness of choosing quality child care through a
Public Relations effort, focusing on bilingual and low-income working families.
• Improve access to child care home and center information by building a website for
easy access to open child care slots and information on choosing quality child care.
• Explore the Child Care Task Force recommendations to start a child care
network/center. We will focus this on special needs children.
• Increase the quality and quantity of out of school care by studying the gaps in before
• EXHIBIT A
PAGE 4 OF 14
and after school care and developing a course focused on care for school age children.
• Increase the quality of child care throughout Weld County by providing quality assessment
training to providers.
• Develop distance learning material for preschool and school age care.
Last year, we received money to offer training, financial incentives, public relations campaign to
recruit and retain quality child care providers throughout Weld County. We targeted infant care,
rural care, bilingual care, and off-hour care (evenings and weekends) - areas that serve low-income
families.
Our initial grant has been very successful. Currently, Child Care Resource and Referral of United
Way of Weld County(CCR&R) has recruited 17 child care home providers. Of these providers, 6
serve rural areas, 2 serve bilingual families, 4 are offering off-hour care, and take infants.
Additionally, there have been two child care centers that have expanded to include 10 infant slots
each. Of the 17 new recruits, all are matched to mentors for the initial 3 months and all have
requested to continue in the 6 month mentoring program. This has added 34 infant/toddler slots, 34
before and after school slots and 68 toddler-preschool slots. Given the popularity and success of
this program (so far, only one new recruit has dropped out and that is because her husband got a job
out of state), we need to expand the recruiting and mentoring program. We currently offer
orientation and assistance to potential new providers twice a month and are working with the local
food programs to offer our training with their pre-licensing training.
Additionally, Aims Community College supplied the tuition and incentive for 9 providers to take
one, sometimes 2 courses. The pre-licensing video series will be completed and available to more
potential providers, who we intend to target to receive our orientation and training along with the
video information.
Together, Aims and CCR&R created a public relations campaign for Weld County to educate
employees about choosing quality child care. Posters and brochures and a bilingual insert are being
distributed to major employers throughout Weld County. We also run weekly ads encouraging
people to contact CCR&R to find out about choosing quality child care in 6 rural newspapers and 2
large local papers. CCR&R developed a checklist on choosing quality child care that is given to
parents calling about child care availability. We are working with other agencies to create and
deliver information to parents about summer child care options and activities.
Other funding: United Way of Weld County(UWWC) will continue to provide funding to the
Incentive Program. Additionally, UWWC will pick up the costs of re-printing the brochure, and
continues to support staff time. Kodak has awarded Family Support Network a program of UWWC
dollars to conduct research and to educate the community about child care issues in Weld County
that can off-set some program expenses. Additionally, R.R. Donnelley will provide some incentive
dollars to recruit child care providers. CORRA also provides money towards these efforts. Aims
Community College has two Infant Toddler Quality Expansion grants, an Infant Toddler Quality
Improvement grant from the state, Title V, and Head Start Partnership federal grants. These enable
Aims to link training opportunities to child care providers. Last year, Aims served 20 providers
from 9 centers and 1 home. Weld County continues to transfer the maximum amount of TANF
funds to child care activities, focusing on low-income working families, and child welfare. The
child care block grant allocation is not generating sufficient funding for Weld County to allow us to
divert any funds from monthly subsidizes to expand child care services. Weld County's child care
allocation dropped by about $230,000 between SFY00 and SFY01. Weld County has significantly
EXHIBIT A
PAGE 5 OF 14
increased child care rates in recent years; however, Weld County was unable to increase such rates
in 2001 because of factors noted above. Fortunately, in analyzing child care rates among the ten
largest counties, Weld County is comparable or higher than the average child care rate distribution
from DSS.
Benefits to low income families: Our programs benefit low income and working parents by
increasing the number of child care homes available throughout the county. Our target areas
include recruiting for shift care and off-hour care, which will aid many low income families.
Additional training for child care providers adds quality to programs for all children served,
including low income families. Our collaboration with the Weld County Department of Social
Services and their participation in committees that developed these programs furthers a low-income
family's ability to have a voice in determining what before and after school care access they require
in order to continue to be productive employees. We are translating information about choosing
quality child care and financial subsidies which will benefit low income Spanish families.
Grant money is essential: Expansion Grant Dollars are essential in our ability to assist
low-income working families to access quality child care in rural settings and for bilingual and off-
hour care. Currently, our efforts are barely keeping even. Your dollars will increase our efforts to
recruit and retain providers. By using recognized rating scales (i.e. ITERS, ECERS, FCCRC, etc.)
providers will acquire skills and knowledge of concrete quality indicators in their programs and
have the information to make actual improvements to their quality.
Section B: Program Description, Administrative Capacity and Accountability
Goals and Objectives: This year's Expansion Grant will target expanding child care home care in
rural areas, off-hour care, bilingual care, infant care, and before and after school care. We also
intend to increase community awareness of quality child care and provider ability to provide quality
child care. All goals and objectives are to be complete by June 30, 2002. Other timelines are noted.
In general, all providers for recruitment will be chosen based on their ability to meet one of our
targeted areas:
* Rural care * Before/After School * Off-hour care
* Bi-lingual care * Infant care
This year, we are collaborating more with Aims by connecting with the potential providers who
check out Aims' pre-licensing video. We hope to recruit some for the mentoring program. Quality
assessment training will assist providers in recognizing and implementing quality indicators. We
will use the Infant Toddler Rating Scale, Early Childhood Rating Scale, Family Child Care Rating
Scale and School Age Care Rating Scale.
The website will create even more access to information about before and after school
programs, quality issues and availability. UWWC is the home of Helpline, the countywide
information and referral service. CCR&R has recently converted to NACCRAware—a software
program that has the capability to offer child care information to the general public. CCR&R's
website will link to Helpline. UWWC will provide the server and host the site. The costs we have
listed are to create the website.
The following charts list goals, objectives, timelines, and accountability.
EXHIBIT A
PAGE 6 OF 14
Goal 1: Increase the number of new child care home providers in Weld County.
Objective 1: Continue recruiting new child care providers through incentives and training
to create 80 new slots in our targeted areas. Providers will be selected based on what
targeted needs are being met.
Activities Timing Measurement
Recruit 20 new child care home Beginning July 75% (15) will be recruited
providers in 12 months and offer them 2001 and use the incentive dollars.
pre-licensing incentives
Work with local food programs to Beginning July 75% (9) training/
offer a minimum of 12 pre-licensing 2001 orientations will be given.
orientations/trainings
Offer access to the mentoring program Beginning July 100% of Weld County
to potential providers who are using 2001 people checking out the
the pre-licensing video video will receive
information.
Goal 2: Continue to retain child care providers.
Objective 1: Provide continuation of training opportunities for licensed home child care
providers beyond pre-licensing training.
Activities Timing Measurement
Develop 6 hours of preschool child July 2001 - Six hours of preschool video
care video including support materials Jan. 2002 training and support
and assessment of learning materials ready for
components (see attached list of video dissemination
topics)
Research and develop 6 hours July 2001 — 6 hours of video training and
videotape training for school-age child Jan. 2002 support materials developed
care including support materials and for out of school care for
assessment of learning school age children
Pilot each training segment with 10 Jan.2002 — Evaluation/feedback
students for a total of 30 students March 2002 regarding effectiveness of
training materials from each
segment
Conduct follow-up survey with April 2002- Specific data to verify
providers to assess retention May 2002 retention
EXHIBIT A
PAGE 7 OF 14
Goals 2: Continue to retain child care providers.
Objective 2: Create and implement a Professional Development Plan for child care
centers professionals.
Activities Timing Measurement
Provide academic advising for July 2001 — Approved PDP for 20
providers to determine their Sept. 2001 participants
Professional Development Plan goals
and how to meet those goals
Provide tuition, books, conference
fees, cost of substitute coverage, Grant funds distributed
and/or child care costs for successful Throughout grant including stipend and
completion of PDP. A stipend will be period PDP's completed
awarded upon successful completion
of the PDP
Objective 3: Continue and expand the 6 month mentor program.
Activities Timing Measurement
Continue to recruit, train and match 15 Begin July 2001 Mentors will be matched
mentors with new providers for 6 and paid
months
Offer monthly training/support groups Beginning July 10 support groups/trainings
for mentors and their mentees 2001 will be completed
Goal 3: Continue to increase the community awareness and access to information
about choosing quality child care in Weld County.
Objective 1: Target Bi-lingual and low-income families to receive information on quality
child care.
Activities Timing Measurement
Translate,print and distribute 100 June 2002 Brochures/posters done and
posters in Spanish and 2000 distributed
flyers on choosing quality child care
in Spanish
Objective 2: Build a web site to access information about before and after school
programs and child care availability throughout Weld County
Activities Timing Measurement
Use NACCRAWARE to link to October 2001 Website up and being used
United Way of Weld County's
Helpline to build a CCR&R website
Publicize our resources, including March 2002 Information on website
child care information, brochures and
checklists on the web site
EXHIBIT A
PAGE 8 OF 14
Goal 4: Explore the Child Care and Youth Supervision Task Force recommendation
to start a child care provider network/center.
Objective 1: Study gaps in services to children with special needs.
Activities Timing Measurement
Research the gaps in quality child care Begin August Complete January 2002
for children with special needs 2001
Create a collaboration and plan to Begin February Plan complete by April
address the gaps in child care for 2002 2002
special needs children identified by the
research
Goal 5: Increase the quality and quantity of out of school time care by studying the
gaps in before and after school care and developing a course focused on care for
school age children.
Objective 1: Study the gaps in before and after school care in Weld County.
Activities Timing Measurement
Survey current licensed and exempt July 2001 — Completed needs
out of school time providers for Oct 2001 assessment with specific
training needs recommendations
Objective 2: Develop a course focused on care for school age children during out of
school time.
Activities Timing Measurement
Research best practices and program July —Sept.2001 Comparison and selection
models for out of school time for of models of school age
school age children care programs
Develop curriculum, syllabus, rubrics July —Sept.2001 Curriculum submitted for
for evaluation for 30 hour course approval
Pilot course for 15 students providing Sept.2001—Feb Course approved by CCC
them with tuition and incentive 2002 program manager
Spring quarter Evaluation of course by
2002 students; tuition and
incentive
•
EXHIBIT A
PAGE 9 OF 14
Goal 6: Increase the quality of child care throughout Weld County.
Objective 1: Provide quality assessment training to center and home providers who
participated in the training component(s) of this project.
Activities Timing Measurement
Enroll students in ITERS, ECERS, Jan 2002- Successful completion of
FCCERS, SACERS course (1 credit June 2002 course by students with
each) written plan for
implementing changes to
improve quality
Provide tuition, books and incentive to Jan 2002— Funds distributed
students June 2002
Closing the gaps identified in Section A:
This project will directly impact the gaps identified in Section A that prevent low-income
families from accessing quality child care. We are focusing many goals on home care because it
is more afforable. We will study before and after school care needs and then recruit based on
those findings. In order to serve low-income working families better, we have a DSS
representative on our CCR&R and Special Needs Committees.
The public relations campaign will educate the community about choosing quality child care and
will specifically give the community access to information about before and after school child
care and child care in rural areas and for our other targeted areas. This increases the hours that
people will have this information available to them. Low-income families will be able to access
this through computers at libraries and at work.
Our project will also improve accessibility to training and improve quality of care in Weld
County. Our pre-licensing video expands the availability of training. Providers have requested
specialized training for care of infants, toddlers,preschoolers and school age children. Some
providers cannot access training outside their homes or communities so the distance education
format will accommodate their needs.
Goal Measurement: (see table)
Timeframes: (see table)
How providers are selected: Providers will be selected based on their willingness and ability to
address targeted areas listed above. Only licensed providers will be selected.
Outreach activities: We will solicit participants for training with written invitations to submit a
Professional Development Plan. We will follow-up applicants with academic advising. We will
contact out of school providers and licensed child care providers for their continuing training
needs.
EXHIBIT A
PAGE 10 OF 14
County DSS plans for overseeing and evaluating and monitoring this project:
DSS will have representation in developing our studies of before and after school care and care
requirements for special needs children in the county. A monthly review of the progress of the
project will occur, along with quarterly reports.
•
Licensing issues:
Our project addresses initial licensing issues for potential new child care home providers through
our orientation and pre-licensing training done in conjunction with local food programs.
Children impacted:
Our project will directly impact the 80 children who will fill the slots made available by
recruiting 20 new child care home providers. A larger number of children stand to benefit from
our campaign on choosing quality child care. Since every parent who calls CCR&R for child
care information receives our checklist on choosing quality child care, we are potentially
impacting a minimum of 1,000 children a year. Children in need of before and after school
programs in rural areas will also benefit from our research and recruitment of care and children
with special needs will reap the rewards of our research in following years as we develop
collaborative efforts to meet their unique needs throughout the county. The quality assessment
segment of the proposal benefits all children in child care where quality improvement is
implemented.
The number of children impacted with the Aims training component will be significant.
We plan to limit participation of center personnel to 2 per center, in an effort to serve more
centers. We will track licensed capacity of centers and homes served through this training
component to report numbers of children impacted.
Staffing:
United Way of Weld County: Judy ICron, Director; Rudy Pisano, CCR&R Coordinator; Kathy
Brunson, FSN Coodinator; Anne Erebia, Administrative Assistant
Aims Community Staff: Kathy Hamblin, MA: Program Director for Family and Life Education:
Judy Gump,MA,Assistant Professor: Rebecca Ward, Assistant Professor
Program monitoring: Contracters will submit quarterly reports,billing, and progress reports
toward stated goals to the County Department of Social Services.
Section C: Coordination, Collaboration and Local Match
Collaboration:
Our project is the result of a unified effort to collaborate and coordinate services to provide
quality child care throughout the county. Four committees advise our program, these committees
are:
• The CCR&R committee, made up of representatives from child care home providers
association representatives, DSS, child care center directors association representatives,
school districts and BOCES staff, agencies that provide screening, healthcare and services
to special needs children, and parents.
EXHIBIT A
PAGE 11 OF 14
• The Family Support Network Committee is made up of business representatives from large
to small organizations and provide support to the public relations project. This committee's
purpose is to educate the local business community about the issues surrounding child care
and the impact those issues have on employers. Recruitment needs are high for businesses.
• The CCR&R Special Needs Committee made up of representatives from schools and
agencies who work in the area of providing services to children with special needs.
• The Aims Community College Early Childhood Professions Advisory Committee is made up
of child care providers, trainers and community members.
Other successful local collaborations include the Weld County Child Care and Youth
Supervision Task Force described in Section A. This Task Force had members who wanted to
continue on with the recommendations join the CCR&R committee. The Weld County Child
Abuse Coalition that has been active in our community since 1989. The Children's Festival
collaboration effort is in its 20th year. United Way and the NCMC Hospital Foundation are
partnering to bring Dr. Perry to Weld County this spring.
Coordination:
We continue to coordinate CCR&R services, as well as the activities outlined in this project
through our UWWC and Aims Partnership.
Local Match:
We will supplement funding of this project through United Way of Weld County, Colorado
Office of Resource and Referral Agencies, Aims community College and a Kodak grant, R.R.
Donnelley, and other grants. Our in-kind and cash match exceeds the required level and includes
the majority of staffing costs, space at Aims, and United Way of Weld County,bookkeeping and
office materials. Aims has Carl D. Perkins development funds, as well as general Aims funds.
Section D: Plan for Continuation after Grant Ends
Community Support:
Our public relations efforts will assist in building community support. The members of the
various committees who oversee this project will also contribute to ensure this project can be
expanded to meet the growing needs of our county.
Plans for continuing funding:
UWWC is committed to serving children in Weld County. A Children's Initiative is being
kicked off in 2001 to increase time and funding to children. Since CCR&R and the Family
Support Network and the Special Needs Committee are all under the UWWC, who continues to
increase their support. Our business connections will also help to pick up some of the public
relations costs and our initial incentive program will be funded by employers to recruit shift care
for their employees. CORRA funding continues to be available. Tuition, grants, and potential
funding from Aims Foundation are possibilities to continue the programs.
EXHIBIT A
PAGE 12 OF 14
Section E: Budget
Aims Training Budget Request Request Match
Goal 2, Objective 1
Tuition, stipend for 20 students (6 credits per student @ $29 per $ 3,480
credit)
Incentive for 20 students @$50 per student 1,000
Child care, substitute costs 600
Goal 2, Objective 3
Preschool distance learning—6 hours
$50 duplication fee X 10 sets $ 500
Curriculum development and support (60 hours@$20 per hour) 1,200
Materials and cash incentive (cassette tape @ $10 and incentive 600
@ $50 for 10 students)
School Age distance learning—6 hours
Video development (3hours @ $1600) $ 4,800
Supplemental materials development(60 hours @ $20) 1,200
Materials and cash incentive for students (Activities book @ $25
+incentive @ $50 per student x 10 students) 750
Video tape duplication 340
Goal 4
Survey community needs for school age care curriculum $ 200
Course development 30 hours (Perkins funds-new course, $7,500
(10:1 x 30 hours x $25)
Pilot curriculum: tuition, materials and incentive for 10 students
($29 x3 credits+$50 materials + $50 incentive x 10 students) 1,870
Goal 5 •
Tuition (1 credit),books incentive for 10 students in each quality $ 1,560
assessment course ($29 x 40 students x 1 credit) _
Marketing $ 500
Coordination time - .20 FTE (.20 x 32,000) $ 6,400
TOTAL $25,000 $7,500
EXHIBIT A
PAGE130F14
•
March 14, 2001
TO WHOM IT MAY CONCERN;
I, Pam Ward, strongly support Weld County Department of Social Services and United
Way of Weld County in their collaborative efforts to obtain funding through the Quality
Expansion Grant. Their efforts have put together an Incentive Program to recruit and
retain child care providers across Weld County which has been sucessful. As a mentor in
the program it helps new providers have a realistic view of what can be expected in our
industry. The CCR&R program is committed and dedicated to the quality of care needed
within our community coupled with their commitment, dedication and enthusiasm to
children and families.
The CCR&R program continues to support and collaborate with various agencies within
the community to provide quality services to children and families. These agencies work
cooperatively in providing information vital to the parent/consumer seeking child care.
I strongly support and recommend these agencies in this endeavor. Should you have any
questions or concerns, please feel free to contact me at your convenience.
Sincerely,
PLO*. C/OCLA
Pam Ward
Home Child Care Provider
EXHIBIT A
My Friends and Me PAGE 14 OF 14
Learning Centers, Inc.
165 S. 2nd Street
LaSalle, CO. 80645
(970) 284-5131
Fax: (970) 284-5336
March 12, 2001
To Judy Griego,
I am writing a letter of support for Weld County's dedication and collaboration in
supporting early childhood education staff training programs.
My Friends and Me is a private for-profit early childhood education center. Our
NAEYC accredited program provides high quality early care and education for
infants through school age children. We also provide preschool services for pre-
kindergarten children who are at risk of early school failure. We recognize that
services must be implemented in partnership with community resources, training
programs, centers, and families to ensure the overall goal to provide accessibility
and quality of childcare for our children.
As an employer of teachers of early childhood programs, it is wonderful to have
the support of our county in the training of teachers for our classrooms. It is our
belief that by developing a partnership between community, local schools, and
child care professionals is the best way to meet the needs of today's families. We
also feel that collaborating with county agencies is one way to actualize this
partnership. Through collaborative efforts, we will have the resources available to
reach the diverse populations that our county serves and improve the quality of life
for the families of this community.
Sincerely,
gpf7
Peggy Burdan
Administrative Director
Y ATTACHMENT#1 TO EXHIBIT A
*1 PAGE 1OF8
•
United Way
of Weld County
814 9th Street P.O.Box 1944 Greeley,CO 80632
970/353-4300 970/353-4738 Fax 800/411-8929 uwwc@ctos.com www.unitedway-weld.org
June 5, 2001
Mr. Scott Raun
Colorado Department of Human Services
Division of Child Care
1575 Sherman Street
Denver, Colorado 80203-1714
Dear Mr. Raun:
Thank you so much for your generous support of our programs. We want to apologize for the late
response. The communication between the Department of Social Services, Aims, and United Way
of Weld County took longer than anticipated. Attached is a revised set of goals and budgets
reflecting the changes you recommended. We would like to take this time to address the concerns
that were expressed.
• We apologize for not double-spacing the application. We will amend that issue in the
future.
• We hope to be able to access some of your dollars in the future—not to sustain existing
programs,rather to expand or create new programming. We are constantly looking at
new funding sources to sustain programs and are hesitant to write grants for new
additions, unless we are confident that we will be able to sustain them.
• Carl Perkins is federal dollars. We have adjusted our budget to reflect that.
• We are in the process of researching any videos that may exist for school age distance
learning. We have adjusted our goals and budget to reflect your instruction to remove
making the video.
Again,we greatly appreciate your comments and your funding support for our programs.
Sincerely,
ak\e-Thi\.
J y o, Dire or � trd
y Kron, Community Problem Solving Director
ld C ty Dep ent of Social Services United Way of Weld County
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ATTACHMENT#1 TO EXHIBIT A
PAGE 2 OF 8
Goal 1: Increase the number of new child care home providers in Weld County.
Objective 1: Continue recruiting new child care providers through incentives and training
to create 80 new slots in our targeted areas. Providers will be selected based on what
targeted needs are being met.
Activities Timing Measurement
Recruit 20 new child care home Beginning July 75% (15) will be recruited
providers in 12 months and offer them 2001 and use the incentive dollars.
pre-licensing incentives
Work with local food programs to Beginning July 75% (9) training/
offer a minimum of 12 pre-licensing 2001 orientations will be given.
orientations/trainings
Offer access to the mentoring program Beginning July 100% of Weld County
to potential providers who are using 2001 people checking out the
the pre-licensing video video will receive
information.
Goal 2: Continue to retain child care providers.
Objective 1: Provide continuation of training opportunities for licensed home child care
providers beyond pre-licensing training.
Activities Timing Measurement
Research and develop 6 hours July 2001 — 6 hours of video training and
videotape training for school-age child Jan. 2002 support materials developed
care including support materials and for out of school care for
assessment of learning school age children
Pilot each training segment with 10 Jan.2002 — Evaluation/feedback
students for a total of 30 students March 2002 regarding effectiveness of
training materials from each
segment
Conduct follow-up survey with April 2002- Specific data to verify
providers to assess retention May 2002 retention
•
ATTACHMENT#1 TO EXHIBIT A
• PAGE 3 OF 8
Goals 2: Continue to retain child care providers.
Objective 2: Create and implement a Professional Development Plan for child care
centers professionals.
Activities Timing Measurement
Provide academic advising for July 2001 — Approved PDP for 20
providers to determine their Sept. 2001 participants
Professional Development Plan goals
and how to meet those goals
Provide tuition,books, conference
fees, cost of substitute coverage, Grant funds distributed
and/or child care costs for successful Throughout grant including stipend and
completion of PDP. A stipend will be period PDP's completed
awarded upon successful completion
of the PDP
Objective 3: Continue and expand the 6 month mentor program.
Activities Timing Measurement
Continue to recruit, train and match 10 Begin July 2001 Mentors will be matched
mentors with new providers for 6 and paid
months
Offer monthly training/support groups Beginning July 10 support groups/trainings
for mentors and their mentees 2001 will be completed
Goal 3: Continue to increase the community awareness and access to information
about choosing quality child care in Weld County.
Objective 1: Target Bi-lingual and low-income families to receive information on quality
child care.
Activities Timing Measurement
Translate,print and distribute 100 June 2002 Brochures/posters done and
posters in Spanish and 1000 distributed
flyers on choosing quality child care
in Spanish
Objective 2: Build a web site to access information about before and after school
programs and child care availability throughout Weld County
Activities Timing Measurement
Use NACCRAWARE to link to October 2001 Website up and being used
United Way of Weld County's
Helpline to build a CCR&R website
Publicize our resources, including March 2002 Information on website
child care information,brochures and
checklists on the web site
4.
ATTACHMENT#1 TO EXHIBIT A
• PAGE 4 OF 8
Goal 4: Explore the Child Care and Youth Supervision Task Force recommendation
to start a child care provider network/center.
Objective 1: Study gaps in services to children with special needs.
Activities Timing Measurement
Research the gaps in quality child care Begin August Complete January 2002
for children with special needs 2001
Create a collaboration and plan to Begin February Plan complete by April
address the gaps in child care for 2002 2002
special needs children identified by the
research
Goal 5: Increase the quality and quantity of out of school time care by studying the
gaps in before and after school care and developing a course focused on care for
school age children.
Objective 1: Study the gaps in before and after school care in Weld County.
Activities Timing Measurement
Survey current licensed and exempt July 2001 — Completed needs
out of school time providers for Oct 2001 assessment with specific
training needs recommendations
Objective 2: Develop a course focused on care for school age children during out of
school time.
Activities Timing Measurement
Research best practices and program July —Sept.2001 Comparison and selection
models for out of school time for of models of school age
school age children care programs
Develop curriculum, syllabus, rubrics July —Sept.2001 Curriculum submitted for
for evaluation for 30 hour course approval
Pilot course for 15 students providing Sept.2001—Feb Course approved by CCC
them with tuition and incentive 2002 program manager
Spring quarter Evaluation of course by
2002 students; tuition and
incentive
ATTACHMENT#1 TO EXHIBIT A
PAGE 5 OF 8
Goal 6: Increase the quality of child care throughout Weld County.
Objective 1: Provide quality assessment training to center and home providers who
participated in the training component(s) of this project.
Activities Timing Measurement
Enroll students in ITERS, ECERS, Jan 2002— Successful completion of
FCCERS, SACERS course (1 credit June 2002 course by students with
each) written plan for
implementing changes to
improve quality
Provide tuition,books and incentive to Jan 2002— Funds distributed
students June 2002
ATTACHMENT#1 TO EXHIBIT A
PAGE 6 OF 8
COLORADO DIVISION OF CHILD CARE
LINE ITEM BUDGET AND BUDGET NARRATIVE FORM
Child Care Quality and Availability Improvement Grants—Line Item Budget:
County: Weld-County Department of Social Services
Funding Period: 7/1/00 to 6/30/02
BUDGET FOR DIRECT COST OF CHILD CARE PROGRAGMS
Budget Categories State Cost Local Match Total Cost
Personnel $3,200 $13,200 $16,400
Fringe Benefits 0 0 0
Travel 0 0 0
Supplies $9,760 $3,300 $13,060
Equipment 0 0 0
Other $20,640 $5,955 $26,595
SubTotal—Child Care Prog. $33,600 $22,455 $56,055
COUNTY ADMINISTRATIVE COSTS
Budget Categories State Costs Local Match** Total Costs
Specify Cost below
SubTotal—Admin. $1,000 $1,000
Grant Total $34,600 $22,455 $57,055
ATTACHMENT#1 TO EXHIBIT A
PAGE 7 OF 8
Section E: Budget Narrative
Aims Training Budget Request Request Match
Goal 2, Objective 1
Tuition, stipend for 20 students (6 credits per student @ $29 per $ 3,480
credit)
Incentive for 20 students @ $50 per student 1,000
Child care, substitute costs 600
Goal 2, Objective 3
Preschool distance learning—6 hours
$50 duplication fee X 10 sets $ 500
Curriculum development and support(60 hours@$20 per hour) 1,200
Materials and cash incentive (cassette tape @ $10 and incentive 600
@ $50 for 10 students)
Supplemental materials development(60 hours @$20) $ 1,200
Materials and cash incentive for students (Activities book @ $25
+incentive @ $50 per student x 10 students) 750
Video tape duplication 340
Goal 4
Survey community needs for school age care curriculum $ 200
Course development 30 hours
Pilot curriculum: tuition, materials and incentive for 10 students
($29 x3 credits+$50 materials+ $50 incentive x 10 students) 1,870
Goal 5
Tuition (1 credit),books incentive for 10 students in each quality $ 1,560
assessment course ($29 x 40 students x 1 credit)
Marketing $ 500
Coordination time - .20 FTE (.20 x 32,000) $ 3,200 3,200
TOTAL $17,000 $3,200
5
ATTACHMENT#1 TO EXHIBIT A
Section E: Budget Narrative cont. PACE 8 OF s
United Way of Weld County CCR&R Budget Request Request Match
Incentive Program
Stipend for 4 recruits (300 each—the rest are cash matches) $ 1,200 $4,800
Incentive for 4 mentors @ $ 155 per mentor 1,820 1,155
Mentor Programs
10 x $425 for 6 month mentee reimbursement $ 4,250
10 x $475 for 6 month mentor reimbursement 4,750
10 x $100 for training for mentees and mentors 1,000
Public Relations
100 Posters in Spanish $ 300
1000 Brochures in Spanish 750
5000 Recruitment flyers 250
Recruitment ads 1,700
Web Site $ 3,000
Staffing and Supplies
Personnel $ 10,000
Supplies 300 100
Postage 300 200
TOTAL for UWWC $16,620 $19,255
DSS administrative $ 1,000
TOTAL for Aims $17,000 $ 3,200
TOTAL $34,620 $22,455
6
Exhibit B
I.Additional Provisions
A. Order of Precedence
1 Order of Precedence: In the event of conflicts or inconsistencies between this contract
and its exhibits or attachments, such conflicts or inconsistencies shall be resolved by
reference to the documents in the following order of priority:
a. Colorado Special Provisions, pages 10 to 12.
b. Contract, pages 1 to 2.
c. General Provisions, pages 3 to 9.
d. Additional Provisions (Exhibit B), pages 1 to 5.
e. Attachment 1 to Exhibit A.
f. Exhibit A(Contractor's Request for Application)
2 The parties understand and agree that the order of precedence set forth in this provision
shall control over any conflicting order that may be prescribed in paragraph D of the
contract General Provisions.
Grant Provisions:
3 In accordance with Exhibit A, the contractor shall comply with the following requirements
for programs and services:
a. The contractor shall use grant funds to increase the availability, affordability, and
quality of child care services for low-income families affected by welfare reform work
requirements or families involved in training/work preparation in order to position the
state to meet the work requirements under welfare reform.
b. The contractor shall perform, at a minimum, one of the following child care quality
and availability improvement activities, in accord with the contractor's approved work
plan and budget in Exhibit A and Attachment 1 to Exhibit A.
i. Child care program start-up activities;
H. Expansion of child care space in existing facilities;
Hi. Provide grants and loans to child care providers to assist them in meeting
applicable state, local and/or tribal child care standards, including applicable
health and safety requirements; grants and loans to promote start-up and
expansion of child care and to expand the number of children served;
iv. Improve the monitoring of, compliance with and enforcement of applicable state,
local and/or tribal requirements under the federal regulations;
v. Provide comprehensive consumer education activities for parents and the public;
vi. Provide activities that increase parental choice;
vii. Operate directly or provide financial assistance to organizations for the enhanced
development, establishment, expansion, operation and coordination of resource
and referral programs specifically related to child care;
viii. Provide training and technical assistance in one or more of the following child
care areas;
• Health and safety;
• Nutrition;
• First aid;
• Recognition of communicable diseases;
Page 1 of 5
y 4 I 4- •
• Child abuse detection and prevention; or
• Care for special needs children.
ix. Provide activities that improve salaries and other compensation, e.g., fringe
benefits, for full-and part-time staff who provide child care services;
x. Create coordinated care systems such as wraparound, full-day, full-week, full-
year care. This may also include the creation of transportation systems to
support these services and projects linking child care and Head Start or other
pre-kindergarten programs;
xi. Minor renovation of facilities to meet licensing requirements;
xii. Develop and implement teen parent programs or weekend/evening or sick child
care programs;
xiii. Expand provider training and innovative recruitment/retention strategies;
xiv. Build public-private partnerships and business involvement in child care;
xv. Provide needs assessment and planning of community based child care and
education efforts which promote CCDF goals.
c. The contractor shall use grant funds only for those activities that result in the creation
of new child care options and/or enhancing and expanding current child care options.
d. The contractor shall coordinate grant activities with low-income and child care
assistance programs serving low-income families and families who are newly working
or involved in work training/preparation and with other programs providing a range of
child care and early childhood education services in the geographic area(s) providing
grant-funded services.
e. The contractor shall operate the grant within the confines of the federal child care
rules and regulations in Exhibit C as these regulations currently exist or as they may
be amended during the term of this Contract.
f. The contractor shall not use funds to supplant or replace funds currently being used,
planned, or committed, for child care activities. Grant funds shall not be used to
replace existing program revenues.
g. The contractor shall use a lawful, appropriate sub-contractor selection process that is
in keeping with the county's approved procurement and contracting procedures.
h. The contractor shall negotiate specific agreements on new slots development when
contracting with subcontractors.
i. These agreements shall, at a minimum, address the continuing availability of
newly developed and enhanced child care options created by the grant to low-
income and public assistance families.
i. The contractor shall demonstrate that more children and families will receive quality
services as a direct result of this grant funding.
i. The contractor's quality and availability program(s)will be monitored and
evaluated based on performance measures submitted as part of the grant
application. These performance measures are included in Exhibit A.
j. The contractor shall start funded activities within 30 days of receiving a signed
contract.
k. The contractor shall consult with the Department of Human Services/Division of Child
Care Licensing Specialist to ensure that all grant-funded programs meet applicable
licensing requirements.
I. The use of grant dollars for direct child care staff(provider) salaries and fringe
benefits during start-up and/or expansion of capacity is only allowable if directly
related to creating new or expanded child care services.
Page 2 of 5
•
m. In administering the grant program and funds, the contractor shall prioritize:
i. meeting the needs of low-income parents and families having children with
special needs who are eligible for child care under federal child care regulations,
H. making effective use of community resources, and
iii. providing high quality programs, which create an environment that enhances the
age-appropriate, educational, social, cultural, emotional and recreational
development of children.
n. The contractor shall provide public awareness and outreach to low-income and newly
working families so they are aware of and can access grant-funded services.
o. The contractor shall submit any requests to use grant funds for the purchase of
computers and administrative software in writing for approval by the State. The state
will only consider such requests for programs serving 50 or more children and
demonstrating a direct relationship between the expenditure and increased child care
capacity and/or quality.
p. Grant funds shall not be used for direct subsidies/scholarships for child care or for
general administrative support services which are not directly related to this quality
expansion grant.
q. At a minimum, the contractor shall provide a local match of 10% of the total project
budget or that percentage of local match the contractor committed to in the approved
grant application—whichever is higher.
i. The contractor acknowledges it has confirmed the availability of the local match
prior to the effective date of the Contract.
H. The contractor ensures that the local match will be met during the term of this
Contract.
r. The contractor shall cooperate with state and/or federal monitoring of the contractor's
program and costs.
s. The contractor shall ensure parents have unlimited access to their children in care
and to the providers caring for their children during normal operating hours whenever
their children are in care.
t. The contractor shall not use funds for the following activities:
• to purchase or improve land,
• to purchase vans, trucks, or automobiles;
• to purchase, construct or permanently improve any building or facility.
u. The contractor shall not engage in activities intended to extend or replace regular
academic programs or for tuition (in grades 1-12)or for related expenses for
academic programs.
v. The contractor shall demonstrate in the final program report that more children
received quality child care services as a result of this funding.
w. If providing Out-of School Time Programs, the contractor shall ensure that these
services are available Monday-Friday, including school holidays and vacation periods
other than legal public holidays to children attending early childhood development
programs, kindergarten or elementary and secondary school classes during such
times of the day and on such days that the regular instructional services are not in
session.
B. Qualified Staff
1 The contractor shall provide qualified staff person(s)to administer and oversee the
Contract and the appropriate and lawful selection of the subcontractors, through a lawful
Page 3 of 5
county-approved procurement process, awardance of sub-contracts and approved funds,
ongoing oversight of the appropriate sub-contractor obligations and expenditures of said
funds, data gathering, reporting and audit acceptable procedures.
C. Reporting
1 The contractor shall provide the State with brief quarterly programmatic and financial
progress reports, a final program report and a final financial report which includes
discussion of sub-contractor and/or other lower tier participant activities and costs.
a. The brief programmatic progress reports on the grant shall be due within 30 days of
the end of the quarter and shall include a brief status update on the contractor's
progress on the overall program of services as enumerated in Exhibit A, and
Attachment#1 to Exhibit A an activity/service report for the quarter, outreach and
public awareness activities to inform low-income families about the project; progress
in developing a plan for continuation of services after the grant ends, where
applicable; any significant problems and barriers which may have arisen and which
might impact the program of services; significant innovations; copies of products or
reports generated during the reporting period; and a brief list of activities planned for
the next reporting period. These reports shall be provided in a format and according
to specifications to be provided to the contractor by the State.
b. The final financial report and the final program report shall be due by July 31, 2002
and shall include the following information:
i. The financial data shall include the actual costs for the program services and the
actual costs of specific activities to build child care capacity and improve the
availability of child care, within the budget limitations and categories specified on
Exhibit A and Attachment 1 to Exhibit A.
ii. The contractor shall include in the final program report a description of all
accomplishments and programs of service as enumerated in Exhibit A and
Attachment 1 to Exhibit A, any significant problems and barriers which impacted
development or completion of the program of services; a final activity/service
outcome report, significant innovations; a list of products or reports generated
during the project; and how child care availability and/or quality were increased
under the project. These reports shall be provided in a format and according to
specifications provided to the contractor by the State.
iii. The contractor shall also provide in the final program report other information
available and requested by the State during the year and any additional
information that might be required pursuant to changes in federal reporting
requirements governing the use of these funds. The contractor shall confer with
the Director of the State Division of Child Care (DCC), or the Director's designee,
as deemed appropriate by the State or at the request of the contractor, to allow
for open discussions of progress, problem(s) encountered, and problem(s)
solutions.
2 The contractor shall confer with the Director of the State Division of Child Care (DCC), or
the Director's designee, as deemed appropriate by the State or at the request of the
contractor, to allow for open discussions of progress, problem(s) encountered, and
problem(s) solutions.
E. Federal Child Care Rules and Regulations Compliance
The contractor shall operate the Program(s)within the express confines of the federal child
care rules and regulations, 45 CFR Part 98 and 99, as amended, governing the use of these
funds; copies of these documents, which are in the possession of each party, are hereby
incorporated herein by this reference. The contractor acknowledges by its signature on this
contract that these rules and regulations will be explained to and/or incorporated into all
subcontractor and/or other lower tier participant agreements or contracts as appropriate. The
Page 4 of 5
n _
contractor and all subcontractors shall operate the Program(s) in accord with any new federal
and/or State Rules and Regulations applicable to this contract which may hereafter be
promulgated by the State and/or federal government during the term of this contract, upon
notification by the State, as deemed appropriate by the State and in consultation with the
contractor.
F. Acknowledge Receipt of Publications
The contractor and all sub-contractors shall publicly acknowledge and include an
acknowledgment in publications and/or written materials developed and disseminated through
funding available under this Contract that funding was provided by the Colorado Department
of Human Services, Division of Child Care, as the lead agency in Colorado for administering
Child Care and Development Fund funds available through the U.S. Department of Health and
Human Services.
G. Certification Regarding Environmental Tobacco Smoke
Public Law 103-227, Part C - Environmental Tobacco Smoke, also known as the Pro-Children
Act of 1994 (ACT), requires that smoking not be permitted in any portion of any indoor facility
owned or leased or contracted for by an entity and used routinely or regularly for the provision
of health, day care, education, or library services to children under the age of 18, if the
services are funded by Federal programs either directly or through State or local governments,
by Federal grant, contract, loan, or loan guarantee. The law does not apply to children's
services provided by private residences, facilities funded solely by Medicare or Medicaid
funds, and portions of facilities used for inpatient drug or alcohol treatment. Failure to comply
with the provisions of the law may result in the imposition of a civil monetary penalty of up to
$1000 per day and/or the imposition of an administrative compliance order on the responsible
entity. By signing and submitting this application the contractor certifies that it will comply with
the requirements of the Act. The contractor further agrees that it will require the language of
this certification be included in any subawards which contain provisions for children's services
and that all subgrantees shall certify and perform accordingly.
H. Reallocation of Budget Line Items
The amount of funds allocated to each line item of the budget may be reallocated upon written
request of the contractor and the subsequent written approval of the State, subject to the
limitation of the Compensation/Maximum Payable clause.
I. Loss of Federal Participation
In any case where the contractor's failure to perform in accordance with this Contract results in
a loss of federal financial participation (as in the case of a federal audit exception), the
contractor will bear full financial responsibility for the loss and, if necessary, seek restoration of
the funds. Financial responsibility shall also include payment of any legal expense incurred in
the defense of such an audit exception. The State shall also have the right to implement other
available remedial actions.
J. Final Payment
Final payment shall be made upon completion, submittal, and acceptance of a Final Financial
Fiscal Report and the Final Program Report as described in Paragraphs I.C.1.b.i. and
I.C.1.b.ii., respectively.
Page 5 of 5
DIVISION OF CHILD CARE
Child Care Quality and Availability Improvement Grant: Fiscal Report and Approval
Contractor Name: Weld County DSS Contract Number: 02-IHA-00155 Project Title/Description: CC Dual.Expan. Grts FY02
Completed by: Phone:
Authorized Official(Print Name)
Approved Budget Period: 7/1/00-6/30/02 Report Expenditure Period: / / to / /
Address: 315 North l lth Ave.PO Box A Phone: Fax:
City: Greeley State: CO Zip: 80631 CFMS Code: FIPS U800.2510.61910
Latest Approved Expenditures for Local Match Expenditures Cumulative Cumulative
Budget Report Period for Report Period Expenditures Expenditures
State Amount State Amount (c)=cash or(I)=in-kind State Amount Local Match Total
Budget Categories
Personnel $3,200.
Fringe Benefits $0.
Travel $0.
Supplies $9,760.
Equipment $0.
Other 20,660.
Admin. $1,000.
Total 34,620.
Submission of this report certifies that the expenditures listed above were incurred and paid by the agency on behalf of the above identified project, and that adequate
documentation in support of these expenditures is and will be maintained for audit purposes. More detail may be requested by the State.
Date Submitted:
Send to Scott Raun: email: scott.raun(a,state.co.us or FAX: 303.866.4453 or
Scott Raun do Division of Child Care, 1575 Sherman St. 1st Fl,Denver,CO 80203-1714
INSTRUCTIONS FOR COMPLETING
FISCAL REPORT AND APPROVAL FORM
Organization Name: This should be the name of the organization as it
appears on the purchase requisition/contract.
Authorized Official: This should be the name of the official authorized to
sign requests for reimbursement.
Completed by: Print the name of the person completing the form
Phone: Phone number of the person who completes the form
Address: Organization's address should be as it appears on the
purchase requisition/contract.
Phone: Organization's general business phone number
Approved Budget Period: The period of time (generally the term of the purchase
requisition) in which expenditures can be made and the
State can reimburse.
Report Expenditure Period: The period of time covered by this report for which
expenditures were incurred.
City: City where organization resides
Zip: Organization's zip code
CFMS Code: Code used to report child care quality expenditures to
the CFMS computer system under this contract.
Counties must use this system to request reimbursement
from the state.
Latest Approved Budget: This should be the approved costs (State costs only) as
identified in the purchase requisition/contract.
Typically, the budget is not expected to change during
the approved budget period.
Expenditures for Report Period: This should be a listing by expenditure category of those
costs to be reimbursed by the State for the identified
reporting period.
Cumulative Expenditures
State Amount: The organization's total, year-to-date requests for
reimbursement (including the current reporting period)
from the State for the identified project.
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Section I: Progress Report Update
Page 1 of 3
CHILD CARE QUALITY EXPANSION
QUARTERLY REPORT
Name of Contractor:
Author of Report: Phone#:
Period report covers: from to
month/yr month/year
1. List program objectives.(First report only)
2. Describe how program objectives will be measured.(First report only)
3. How will attainment of these objectives signify program success? In other words,
how will you know your program has been successful?(First report only)
4. Identify progress made toward achieving the objectives.
5. Outreach and public awareness activities to inform low-income families about
project.
6. If applicable, identify those activities that directly apply to families with special needs
children—if not addressed elsewhere in this report.
7. Describe progress in developing plan for continuation of services after grant ends.
8. Significant innovations
9. Description of significant problems and barriers.
(Please include how these problems/barriers could affect the program and any plans/needs for
technical assistance to address the problems)
10. List of activities planned for next quarter(if different than in approved workplan)
11. Attach copies reports, newspaper articles, or newsletters generated by this program
over the past quarter. (DO NOT SEND copies of bills, invoices, spreadsheets,payroll,
and/or articles not specifically detailing your project's activities)
12. Final Report Only: Describe in specific terms how your project directly led to more
quality child care services.
13. Final Report Only: If the program worked with subcontractors, describe
subcontractor activities and costs.
(Over for instructions)
Section I: Progress Report Update
• Page 2 of 3
• INSTRUCTIONS
Name of contractor: This should be the name of the organization contracting with the
State of Colorado; i.e., the legal signatory
Author of report: Name of the person completing the report.
Phone #: Phone number of the person completing the report.
Period: List the dates the report covers from the beginning of the quarterly report period
to the end of the quarterly report period. Reports are due quarterly with the first month
being the month the contract began.
1. List of program objectives: List the objectives, as described in the contract's Exhibit
A (and addenda), to be achieved by the contractor by the end of the contract term.
These should be completed on the first report only. There is no need to continue to
list the objectives on subsequent reports unless the objectives change. If the
objectives are modified or deleted or if new objectives are added, please submit a new
list of objectives with noted changes.
2. Describe how program objectives will be measured: This should be a description of
how you will recognize that your plan of action is going in the right direction. These
should be completed on the first report only. Please note any changes to the measures
on subsequent reports
Examples:
• If increasing child care capacity — a measurable program objective might be the number of
child care slots created or the number of new providers entering the field in your target
community as a result of your activities/funding.
• If providing training — measurable objectives might be the number of trainees completing
your training program and/or the number of trainees who become employed in the child care
field.
• Other quality initiatives - Number of scholarships created, establishing provider support
networks, obtaining a group leader for a new center, etc.
(These are suggestions used for illustration only.)
3. How will attainment of these objectives signify program success...: The program
will need to define benchmarks. For example, if you are building capacity, how many
child care slots will you need to create in order to declare your program a success? 1?
10? 100? Establishing benchmarks in new programs is often a combination of
previous experience, accurately estimating your program's strengths and experiences,
and effectively drawing on available community resources. Program managers may
also be forced to resort to making a"best guess" if initial estimates are based on faulty
data or assumptions. You may also wish to set new benchmarks mid-way through the
grant period. If you choose to re-define benchmarks, you should describe the new
benchmarks and the necessity for change in this quarterly report. Subsequent changes
should be reported in subsequent reports.
Section I: Progress Report Update
Page 3 of 3
4. Identify progress made toward achieving the objectives: A summary of projects
initiated and/or completed during the quarter which directly relate to the achivement
of program objectives.
5. Outreach and public awareness activities to inform low-income families about
project: List the specific activities undertaken to inform and educate low-income
families about new opportunities to receive child care.
6. If applicable, identify those activities that directly apply to families with special needs
children: A short narrative of the quarter's activities involving building child care
quality and/or capacity for families with special needs children. The reporting
agency need not reiterate the information if it has been reported elsewhere in the
report.
7. Continuation of Services: Outline your plan for continuing the program after the
grant period ends. Once a plan for continuation is established, you need not continue
to describe it in subsequent reports unless there is a change or modification. Please
note that activities associated with implementing the continuation plan should be
reported under#1 "Overview of Activities for the Quarter."
8. Significant Innovations: Innovations can be either new ideas or solutions to problems
discovered performing grant work. Illustrate how those innovations assisted your
project and/or how they might be useful to others.
9. Description of Significant Problems and Barriers: It is important to be precise about
any problems with the project. Recognizing that a problem exists will enable project
partners to provide technical assistance and solutions more quickly.
10. List of Activities planned for next quarter: Most projects will probably have two
categories of activities: "continuing" and "special projects or products." Please
identify both briefly as appropriate. If they are reflected in the contract work plan,
simply reference that plan.
11. Copies of Products or Reports: Please attach copies of any products or reports
produced in connection with the project; e.g., brochures, flyers, reports to
commissioners, etc.
12. Program Summary — Final Report Only: This should include, at a minimum, a
summary of the program, its objectives, and specific tasks that were achieved. It
should also include a discussion of barriers and how those were addressed, if at all.
For programs specializing in quality programs/activities, it is useful to describe how
those activities will impact future child care in the targeted communities. This report
shall be in lieu of the final quarterly report
13. Subcontractor summary- Final Report Only: Include a list of subcontractors, their
particular tasks and the amount each subcontractor was paid. The financial
information may be attached to the final fiscal report and referenced here.
Section II: Data Report'
REPORT FOR CHILD CARE CAPACITY BUILDING ACTIVITIES
(for the Child Care Quality Expansion Project)
CCAP/Low INCOME(#CAN EQUAL UP TO 100% OF SLOTS)
Day Care Homes Qtr. YTD Centers Qtr. YTD School Based Programs Qtr. YTD
#of CCAP/Low Income slots: #of CCAP/Low Income slots: #of CCAP/Low Income slots:
ACE GROUPS(#SHOULD EQUAL TOTAL#OF SLOTS)
Day Care Homes Qtr. YTD Centers Qtr. YTD School Based Programs Qtr. YTD
Infant/Toddler slots: Infant/Toddler slots: Infant/Toddler slots:
Pre-School slots: Pre-School slots: Pre-School slots:
School Age slots: School Age slots: School Age slots:
TYPE OF CHILD CARE CAPACITY CREATED(#SHOULD EQUAL TOTAL#OF SLOTS)
Day Care Homes Qtr. YTD Centers Qtr. YTD School Based Programs Qtr. YTD
Non Traditional(after Non Traditional(after Non Traditional(after
hours/weekend)it slots: hours/weekend)#slots: hours/weekend)#slots:
Wraparound(part day)#slots: Wraparound(part day)#slots:: Wraparound(part day)#slots:
Teen Parent#slots: Teen Parent it slots: Teen Parent#slots:
Full Week#slots: Full Week#slots: Full Week#slots:
Other(specify)it slots: Other(specify)#slots: Other(specify)#slots:
Other(specify)#slots: Other(specify)#slots: Other(specify)#slots:
Other(specify)#slots: Other(specify)#slots: Other(specify)#slots:
TOTALS: SLOTS
Day Care Homes Qtr. YTD Centers Qtr. YTD School Based Programs Qtr. YTD
Total#of slots: Total#of slots: Total#of slots:
TOTALS: PROVIDERS
Day Care Homes Qtr. YTD Centers Qtr. YTD School Based Programs Qtr. YTD
Total#of Providers: Total#of Providers: Total#of Providers:
TOTAL#OF NEW PROVIDERS Qtr. YTD
Total#of slots:
Section II: Data Report
Page I of 2
INSTRUCTIONS
REPORT ON CHILD CARE CAPACITY BUILDING
This data tracking format is designed to cover a variety of possible program activities
associated building child care capacity. Therefore, a number of groups or activities on the
table may not be applicable to your particular program. Ignore those table cells not
applicable to your program.
NOTE: Please count the creation of a new slot only once within the major categories:
Child Care Assistance Program (CCAP)/Low Income, Age Groups, Type of Child Care
Capacity Created, and Totals; i.e. the number of slots created in a major category should
not exceed the total number of slots being reported.
CCAP/LOW INCOME:
• Report the number of CCAP/Low Income slots created during the quarter. The
number of new slots should be separated into one of three categories: Day Care
Homes, Centers, and School-Based Programs.
• Also, report the number of slots created Year-to-Date (YTD). This is the sum of the
slots created during the reported quarter plus slots previously reported.
AGE GROUPS:
• New child care slots should be divided by Day Care Homes, Centers and School-
Based Programs. The slots should be sub-divided by Infant/Toddler, Pre-school, and
School Age subcategories within each of the major categories.
• Also, report the number of slots created Year-to-Date (YTD). This is the sum of the
slots in each category created during the current quarter plus slots previously reported.
TYPE OF CHILD CARE CAPACITY CREATED
• New child care slots should be divided by Day Care Homes, Centers and School-
Based Programs. The slots should be sub-divided by the type of activity listed on the
report. If your activity is not listed, please specify the activity and the number of slots
created during the quarter.
• Report the number of slots created Year-to-Date (YTD).
Section II: Data Report
Page 2 of 2
TOTALS: SLOTS
• The total number of additional child care slots being reported should be divided by
Day Care Homes, Centers and School-Based Programs.
• Report the total number of slots created Year-to-Date (YTD).
TOTALS: PROVIDERS
The number of newly licensed home providers, child care centers, or school-based centers
created as a result of child care capacity building activities during the reporting period.
TOTAL OF NEW PROVIDERS
A sum of the reported number of new providers from Day Care, Centers, and School-
Based Programs.
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