HomeMy WebLinkAbout20012921 RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
OCTOBER 10, 2001
TAPE #2001-40, #2001-41
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, October 10, 2001, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner M. J. Geile, Chair
Commissioner Glenn Vaad, Pro-Tem
Commissioner William H. Jerke
Commissioner David E. Long
Commissioner Robert D. Masden
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Carol A. Harding
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of October 8, 2001, as printed. Commissioner Masden seconded the motion, and it carried
unanimously.
ADDITIONS TO AGENDA: There were no additions to the agenda.
CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed.
Commissioner Long seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
PUBLIC INPUT: There was no public input.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $313,041.71
Electronic Transfers -All Funds $4,928.14
Commissioner Masden moved to approve the warrants as presented by Mr.Warden. Commissioner Vaad
seconded the motion, which carried unanimously.
2001-2921
BC0016
BIDS:
PRESENT MEDICAL FURNITURE FOR SOUTH COUNTY COMPLEX - DEPARTMENT OF FINANCE
AND ADMINISTRATION: Pat Persichino, Director of General Services, read the names of the four vendors
who submitted bids. Said bid will be considered for approval on October 24, 2001.
APPROVE REHABILITATION OF BRIDGE ABUTMENTS BID - DEPARTMENT OF PUBLIC WORKS:
Mr. Persichino stated the Department of Public Works recommends approval of the low bid from H and L
Concrete, Inc., in the amount of$99,300.00. He stated staff verified their were no misunderstandings on
the scope of the project. Commissioner Vaad moved to approve said bid as recommended by staff.
Commissioner Jerke seconded the motion, which carried unanimously.
APPROVE CONCRETE LINED DITCH-WCR 62 IMPROVEMENTS BID - DEPARTMENT OF PUBLIC
WORKS: Mr. Persichino stated the Department of Public Works recommends approval of the low bid from
Can-Do Concrete Construction, Inc., in the amount of $30,599.95. Commissioner Masden moved to
approve said bid as recommended by staff. Commissioner Vaad seconded the motion, which carried
unanimously.
APPROVE HIGHWAY DE-ICING SALT BID-DEPARTMENT OF PUBLIC WORKS: Mr. Persichino stated
the Department of Public Works recommends approval of the sole bid from Envirotech Services, Inc., in
the amount of$59.00 per ton. Commissioner Jerke moved to approve said bid as recommended by staff.
Commissioner Vaad seconded the motion, which carried unanimously.
APPROVE FURNITURE FOR SOUTH COUNTY COMPLEX BID - DEPARTMENT OF FINANCE: Mr.
Persichino recommended approval of the low bid for desks, two-drawer lateral files, and tables from Pear
Commercial Interiors, in the amount of $13,643.00; and the low bid for chairs and file cabinets from
Business Interiors, in the amount of $5,507.60. Commissioner Vaad moved to approve said bid as
recommended by staff. Commissioner Long seconded the motion, which carried unanimously.
NEW BUSINESS:
CONSIDER AGREEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY FOR CERTAIN
IMPROVEMENTS TO WELD COUNTY ROAD 62-FRANK FAMILY PARTNERSHIP: Frank Hempen,Jr.,
Director of Public Works,stated this is the final right-of-way acquisition required for this project. He stated
the total cost for this acquisition is $36,103.92, which includes $4,065.00 for purchase of right-of-way,
$9,913.92 for removing a portion of the sprinkler, $5,430.00 for irrigation easement, and $16,695.00 for
loss of irrigation. Property and easement costs were based on an independent consultation regarding
current market price. Commissioner Vaad moved to approve said agreement and authorize the Chair to
sign,and Commissioner Masden seconded the motion. Responding to Commissioner Jerke, Mr. Hempen
stated the cost for the property is roughly $1,500 per acre. The motion carried unanimously.
CONSIDER CHANGE ORDER FOR SOUTH WELD COUNTY SERVICE CENTER ACCESS ROAD FOR
COUNTY ROAD 24.5 PROJECT: Mr. Hempen stated this is the primary access into the Southwest Service
Center, and during construction some issues developed between the grade on the road and the grade of
the entrance into the driveways. The building site contractor was to build the driveway to the road;
however, after discussions with Mr. Persichino, it was determined the proper grading and tie-ins should
be completed by the Public Works contractor. Responding to Commissioner Jerke, Mr. Hempen stated
the engineering was done by an outside consultant, and the driveway was not part of the original contract.
Mr.Warden clarified that the building contractor will process a credit Change Order back to the County that
will offset some of the cost for this project for not finishing the driveway. He also indicated the two projects
had different engineers. Responding to Chair Geile, Mr. Persichino stated the building construction will
be below budget,and Mr.Warden reiterated this Change Order will fit within the original budgeted amount.
Mr. Hempen noted approximately two-thirds of the project budget for the road is being used.
Minutes, October 10, 2001 2001-2921
Page 2 BC0016
Commissioner Masden moved to approve said Change Order and authorize the Chair to sign. The motion,
which was seconded by Commissioner Jerke, carried unanimously.
CONSIDER STANDARD FORM OF AGREEMENT FOR NORTH JAIL COMPLEX EXPANSION AND LAW
ENFORCEMENT ADMINISTRATION FACILITY- ROCHE CONSTRUCTORS, INC.: Mr. Warden, stated
the Board has already approved the bid, this is the followup agreement for the North Weld County Jail
project. Responding to CommissionerJerke, Mr.Warden stated the County has appreciated some savings
by utilizing the same architect and contractor who completed the last project at the jail. Commissioner
Long moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner
Vaad, the motion carried unanimously.
CONSIDER AGREEMENT FOR ANNUAL COST OF LIVING ADJUSTMENT-AFFILIATED COMPUTER
SERVICES, INC. (ACS): Mr. Warden reviewed the buyout of SCT by ACS and stated the operating
agreement was signed over to ACS. Section 6.2 of said agreement allows for a Cost-of-Living adjustment
to be calculated based on the Denver-Boulder Consumer Price Index for Urban Wage Earners, and the
adjustment should be calculated from the period of June 30,2001, to June 30, 2002. Mr. Warden verified
5.8 percent is the correct amount for the Denver area, and explained that it includes housing, energy,
goods and services, etc. Responding to Commissioner Jerke, Mr. Warden stated the Index is specified
in the contract and another method cannot be used; however, he said the County is way ahead over the
eight-year period during which salary increases have been granted in this manner. Commissioner Vaad
moved to approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Long, and it carried unanimously.
CONSIDER INTERGOVERNMENTAL AGREEMENT FOR THE CREATION OF SOUTHWEST WELD
DRAINAGE AUTHORITY: Bruce Barker,County Attorney,explained this agreement allows for the creation
of a separate political subdivision,whose debt is not incumbent on any of the participating entities, and the
entities included are the Towns of Erie, Firestone, Frederick, Mead, the Cities of Dacono and Longmont,
the St. Vrain and Tri- Area Sanitation Districts, the St. Vrain and Left Hand Water Conservancy District,
and Weld County. Commissioner Vaad stated he has been the County's representative since the
beginning of his term as Commissioner, and stated this group began forming because of a history of at
least 100 years of flood problems, which have been exacerbated by construction in the area; with the
cumulative effect being more water which has not been provided for downstream. Commissioner Vaad
further explained the ditch companies were receiving all the water which was then washing out the ditches,
and causing other problems. He said this started with a discussion among several towns, St. Vrain
Sanitation District joined in,and it began to grow,with more entities showing interest, until the best solution
appeared to be to create the Authority for the total flood district. Commissioner Vaad stated the district
was then expanded to include the Boulder County line;and further stated a comprehensive approach was
taken, and as development happens, the district will already be in place to provide facilities as necessary.
Commissioner Jerke stated he will vote against the motion, and noted there will always be a low area that
will be flooded. He said he recognizes the need; however, he does not like creating a subdivision of
government without a vote of the public, even though it may pass the test on TABOR the Authority will be
able to levy a new tax or fee and,therefore, should be voted on by the people. Commissioner Jerke further
stated he feels this is in violation of the spirit of TABOR. Commissioner Masden stated he remembers a
very bad flood, and he sees the need for the safety and welfare of the people in southwest Weld County.
Commissioner Long stated as a former mayor, he sees the need for public involvement and he would like
the people to have a say. (Changed to Tape #2001-41.) Chair Geile said the leaders of these entities
have all come together and agreed,which demonstrates the importance of this Authority to those who live
in the area. Commissioner Vaad stated that, as a result of Commissioner Jerke's concerns,the group had
a major law firm with a history in this type of project reviewed it, discussed it with the group, and verified
it is in compliance with TABOR. Commissioner Jerke reiterated the formation of new governments, new
taxes, and an increase in the tax rate is exactly what leads to TABOR-type efforts by citizens and their
Minutes, October 10, 2001 2001-2921
Page 3 BC0016
viewpoint should be considered. Commissioner Vaad moved to approve said agreement and authorize
the Chair to sign. Seconded by Commissioner Masden, the motion carried 3 to 2 with Commissioners
Jerke and Long voting against the motion.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:50 a.m.
BOARD OF C UNTY COMMISSIONERS
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Minutes, October 10, 2001 2001-2921
Page 4 BC0016
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