HomeMy WebLinkAbout20031495.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JUNE 9, 2003
TAPE #2003-21
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, June 9, 2003, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner David E. Long, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner M. J. Geile
Commissioner William H. Jerke
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther E. Gesick
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of June 4, 2003, as printed. Commissioner Jerke seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Vaad moved to approve the Certification of Hearings
conducted on June 3, 2003, as follows: 1) Violation Hearings; and hearings conducted on June 4, 2003,
as follows: 1) A Site Specific Development Plan and Use by Special Review Permit #1419, Melvin and
Jacklyn Shubert;2)A Site Specific Development Plan and Use by Special Review Permit#1402,Arnheim,
LLC, c/o Banks and Gesso, LLC; and 3) A Site Specific Development Plan and Use by Special Review
Permit #1426, Vista Ridge Development Corporation, c/o Todd Hodges Design, LLC. Commissioner
Masden seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Geile seconded the motion, and it carried unanimously.
PUBLIC INPUT: There was no public input.
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BC0016
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $1,188,826.68
Commissioner Masden moved to approve the warrants as presented by Mr.Warden. Commissioner Geile
seconded the motion, which carried unanimously.
NEW BUSINESS:
CONSIDER EXCLUSIVE SANITARY SEWER EASEMENT AND AUTHORIZE CHAIR TO SIGN - CITY
OF GREELEY: Bruce Barker, County Attorney, stated this easement is necessary for extending a sewer
line, the form is acceptable, and the project will not interfere with County operations. Commissioner Vaad
moved to approve said easement and authorize the Chair to sign. Seconded by Commissioner Jerke,the
motion carried unanimously.
CONSIDER DECLARE CERTAIN EQUIPMENT AS SURPLUS PROPERTY,APPROVE CONTRACT TO
AUCTION WITH RITCHIE BROS.AUCTIONEERS(AMERICA) INC.,AND AUTHORIZE CHAIR TO SIGN:
Mr. Warden stated under this contract four pieces of equipment will be auctioned on July 17, 2003,
because they have been replaced with newer equipment. In response to Commissioner Geile, Mr.Warden
stated if the equipment does not sell at this auction, the Board would need to contract with another
auctioneer and try to sell the equipment at a later date. Commissioner Masden moved to declare said
equipment as surplus property, approve said contract, and authorize the Chair to sign. The motion,which
was seconded by Commissioner Jerke, carried unanimously.
CONSIDER TEMPORARY CLOSURE OF WCR 47 BETWEEN WCR 76 AND HIGHWAY 14: Frank
Hempen, Jr., Director of Department of Public Works, stated Weld County Road 47 will be closed on
June 16, 2003, to replace bridge diaphragms, decking, and guardrails so weight postings will not be
required. In response to Commissioner Jerke, Mr. Hempen gave a brief description of the location of the
project. Commissioner Vaad moved to approve said temporary closure. Commissioner Geile seconded
the motion, which carried unanimously.
CONSIDER TASK ORDER OPTION TO RENEW LETTER#2 FOR FAMILY PLANNING PROGRAM AND
AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, Director of Department of Public Health and
Environment, stated this is for ongoing services under the Family Planning Program, for a term beginning
July 1, 2003, and ending June 30, 2004. He stated the program will receive a combination of federal and
state funds, in the amount of$121,844.00, to provide education and counseling related to family planning
and birth control methods for men and women. Commissioner Geile moved to approve said task order
option to renew letter and authorize the Chair to sign. The motion was seconded by Commissioner Jerke,
and it carried unanimously.
CONSIDER CONTRACT FOR EARLY AND PERIODIC SCREENING, DIAGNOSIS, AND TREATMENT
(EPSDT) SERVICES; HIPPA BUSINESS ASSOCIATE ADDENDUM; AND ATTACHMENT A TO HIPPA
BUSINESS ASSOCIATE ADDENDUM, AND AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated a
preliminary version of this contract was previously approved by the Board on May 21, and later rescinded
on May 28, 2003, to allow for further negotiations due to a transfer of this contract from the Colorado
Department of Public Health and Environment, to the Colorado Department of Health Care Policy and
Finance. He stated they have since negotiated a provision which releases the County from the terms of
the contract if the rates become unacceptable, the State will pay for the indirect program costs, and the
voucher program will be recognized because this is a regional contract. He stated all those terms have
been incorporated into this version of the contract, and there are also supporting documents related to the
new HIPPA regulations. Dr.Wallace stated the term of the contract is from July 1, 2003, to June 30, 2004,
in the amount of $119,850.00. Commissioner Geile moved to approve said contract, addendum, and
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Page 2 BC0016
attachment, and authorize the Chair to sign. The motion, which was seconded by Commissioner Vaad,
carried unanimously.
On an unrelated matter, in response to Commissioner Geile, Dr.Wallace stated a case of Monkey Pox has
been discovered in the United States. He stated the virus is related to the human version of small pox, and
has been transferred from an African lizard to domesticated prairie dogs and then to humans. He stated
this virus is milder than small pox, and staff is requesting further information from the Center for Disease
Control regarding the risk to Weld County residents if this virus spreads to the wild prairie dog population.
In response to Commissioner Jerke, Dr.Wallace stated he is also inquiring about the transfer from a reptile
to a mammal because disease transfers are usually more specific to a species. Responding to
Commissioner Vaad, Dr.Wallace stated most regulations indicate the County's authority crosses municipal
lines when dealing with the spread of a communicable disease.
CONSIDER AGREEMENT FOR SALE AND PURCHASE OF REAL ESTATE AND AUTHORIZE CHAIR
TO SIGN NECESSARY DOCUMENTS-WELD FOOD BANK: Mr. Warden stated his comments relate to
this and the next three items of business. He stated the Weld Food Bank is developing a new facility, and
Weld County is contributing $899,926.00,which is a combination of Community Development Block Grant
(CDBG) funds, County funds, and land. He stated this agreement will transfer the property and add a
condition that the facility has to be used as a food bank for 25 years or pay back the value amortized over
a 25-year process. Mr. Warden stated the second item is a Memorandum of Understanding for the
transfer of CDBG funds, which must pass through a local government agency for a specified use. He
stated if any of the funds are not used accordingly, they must be repaid. The third item is for the transfer
of the land, and the final item authorizes the Chair to execute the Special Warranty Deed. In response to
Commissioner Geile, Mr. Warden stated the land is being donated at$2 per square foot. Responding to
Commissioner Vaad, Mr. Warden reiterated the CDBG funds must go through a governmental entity and
then they can be passed on. He further stated Weld County will be the first lien holder, and the City of
Greeley will be listed second. Commissioner Geile moved to approve said agreement and authorize the
Chair to sign. Seconded by Commissioner Vaad, the motion carried unanimously.
CONSIDER MEMORANDUM OF UNDERSTANDING FOR TRANSFER OF COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS AND AUTHORIZE CHAIR TO SIGN -
WELD FOOD BANK: Based on the previous discussion, Commissioner Vaad moved to approve said
Memorandum of Understanding and authorize the Chair to sign. The motion, which was seconded by
Commissioner Jerke carried unanimously.
CONSIDER MEMORANDUM OF UNDERSTANDING FOR FINANCIAL ASSISTANCE AND TRANSFER
OF PROPERTY AND AUTHORIZE CHAIR TO SIGN - WELD FOOD BANK: Based on the previous
discussion,Commissioner Vaad moved to approve said Memorandum of Understanding and authorize the
Chair to sign. The motion, which was seconded by Commissioner Geile, carried unanimously. (Switched
to Tape#2003-22.)
CONSIDER SPECIAL WARRANTY DEED FOR TRANSFER OF PROPERTY AND AUTHORIZE CHAIR
TO SIGN-WELD FOOD BANK: Based on the previous discussion,Commissioner Vaad moved to approve
said Special Warranty Deed and authorize the Chair to sign. Commissioner Masden seconded the motion,
which carried unanimously.
FINAL READING OF CODE ORDINANCE #2003-6, IN THE MATTER OF REPEALING AND RE-
ENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION, CHAPTER 5 REVENUE AND
FINANCE, CHAPTER 8 PUBLIC WORKS, CHAPTER 9 INFORMATION SERVICES, AND CHAPTER 12
LICENSES AND PERMITS, OF THE WELD COUNTY CODE: Commissioner Geile moved to read Code
Ordinance#2003-6 by title only. Commissioner Jerke seconded the motion, which carried unanimously.
Mr. Barker read said title for the record. He stated staff is proposing one change since the second reading,
Minutes, June 9, 2003 2003-1495
Page 3 BC0016
regarding the addressing process for subdivisions. He stated the initial language does not accomplish the
intent of the addressing system, therefore, staff recommends Section 2-13-70.H.2 be deleted. He further
stated the process would result in addresses with seven to nine digits, which does not seem reasonable.
Mr. Barker stated at this time he recommends the section be eliminated, and codify the remainder of the
current system, with no additional changes. He stated GIS has almost completed all the maps, and the
on-line system to be distributed to various emergency services. He further stated if a better system is
determined in the future, then the Code can be amended. Responding to Commissioner Geile, Mr.
Warden stated emergency services have reviewed the system,the map books will have all the subdivision
streets, hard copies will be provided to the small districts that do not have computer technology, and they
will also be adding the Auto Vehicle Location (AVL) in emergency service vehicles. He further stated until
a solution is devised, citizens will still have some difficulty locating subdivisions using the current
addressing system. In response to Commissioner Geile, Mr. Barker stated unless a subdivision is given
a general address, each individual house will have lengthy addresses. Commissioner Jerke commented
this system was started many years ago and changing it at this time may result in uncertainty as to which
system to use. He further stated the local emergency services and volunteers need to work at being
familiar with local subdivisions and street names within their district; however,that is not possible for larger
districts. Bill Erickson, Nunn Fire Department, expressed concern with the current system. He stated the
Nunn Fire Department is made up of volunteers who meet monthly, so there is often a delay before they
are aware of any information updates. He stated in Boulder County there are situations where a
subdivision has a common address and then individual addresses are assigned within the subdivision. He
stated paper maps may be cumbersome for smaller districts. There being no further comments, Chair
Long closed public testimony. Commissioner Geile moved to approve Code Ordinance#2003-6 on final
reading with the deletion of Section 2-13-70.H.2. Commissioner Jerke seconded the motion,which carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. Code Ordinance#2003-6 was approved on final reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:50 a.m.
BOARD OF COUNTY COMMISSIONERS
WEL OUNTY, COLORADO
ATTEST: M � E t%
Ni vi E Long, Ch
Weld County Clerk to the rd : -'
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BY: d & Imo. r,
Robert D. sden, Pro-Tem
Deputy Clerk to the Board d , I`SA., �
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Willia H. Jeerrk�k
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Minutes, June 9, 2003 2003-1495
Page 4 BC0016
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