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Home My WebLink About20033138.tiff RESOLUTION RE: APPROVE GRANT AGREEMENT FOR WEED MANAGEMENT COOPERATIVES IN WELD COUNTY AND AUTHORIZE CHAIR TO SIGN -NATIONAL FISH AND WILDLIFE FOUNDATION WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with a Grant Agreement for Weed Management Cooperatives in Weld County between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Public Works,and the National Fish and Wildlife Foundation,commencing August 1,2003,and ending August 1,2004, with further terms and conditions being as stated in said agreement, and WHEREAS,after review,the Board deems it advisable to approve said agreement,a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County,Colorado,that the Grant Agreement for Weed Management Cooperatives in Weld County between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Public Works,and the National Fish and Wildlife Foundation be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is,authorized to sign said agreement. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 12th day of November, A.D., 2003, nunc pro tunc August 1, 2003. BOARD OF COUNTY COMMISSIONERS /� _�� WELD COUNTY, COLORADO ATTEST: ,Unmhl a EXCUSED D n C it Weld County Clerk to t r i:'-. -1t �_O%4 *t I� ,',��,, " Robert D. M en, Pro-Tem BY: -ii-- ``, Deputy Clerk to the Bo�?•� � M. J. Geile AP il ED AS F RM: 44-1,12.4/..M. Will,H. Jerke ou Attorney / s;��.' -�„ i/ Glenn Vaa Date of signature: /19 2003-3138 EG0047 it/ i4 at. 13/20b4/ Nest &P 2003-0086-010.CON NATIONAL FISH AND WILDLIFE FOUNDATION GRANT AGREEMENT (WORKING CAPITAL ADVANCE PAYMENT) PROJECT: Weed Management Cooperatives in Weld County (CO) (2003-0086-010) @' Please reference project title and number on all correspondence `- NFWF RECIPIENT: Weld County Public Works Department PROJECT PERIOD: August 1, 2003 to August 1, 2004 AWARD: $25,000 is provided in consideration for the NFWF Recipient's agreement to perform the Project in accordance with Section 1 below, and the NFWF Recipient's agreement that it will raise and spend at least $79,050 in Matching Contributions on the Project. FUNDING SOURCE: U.S. Fish and Wildlife Service: $15,000 Bureau of Land Management: $10,000 CFDA Number: 15, 15 **** Defined Terms. All capitalized terms used in this Agreement shall have the meanings attributed to such terms in the 2002 Glossary found on NFWF's website <www.nfwf.org/glossary.htm>,which is incorporated in this Agreement by this reference. Section 1. PROJECT PURPOSE National Fish and Wildlife Foundation (NFWF) agrees to provide the Award to the NFWF Recipient for the purposes of satisfactorily performing the Project described in a Full Proposal received by NFWF on 11/04/2002, and incorporated into this Agreement by reference. - 1 — Last revised: 12/12/02 2003-3138 1_1 Project Description. Project Enhance a coordinated program for decreasing the spread of weeds along the Abstract: South Platte and St. Vrain rivers.Surveying,eradication and outreach will occur on 40,240 acres bordering the rivers. Project Phase 1: Survey phase: Contact landowners in project area to elicit Budget NFWF cooperation with project, create management plans using g0i7 Funds landowner input, create maps of project areas and weed Saltines: $0 infestations, take "before"pictures of areas of infestation. EguiPOent $0 Other $2,500 Matching Contributions allocated to Phase 1: I $14,300 TOTAL $2,500 Project Phase 2`. Implementation: Treat noxious weeds in project area Budget NFWF using chemical and mechanical methods. Reseed Category Funds treatment areas, order and plant shrubs and trees. Salaries: $0 Follow-up with landowners to gauge effectiveness of Equipment: $0 treatment. Take "after"pictures of treatment areas. Other $21,250 Matching Contributions allocated to Phase 2: I $60,500 TOTAL $21,250 Project Phase 3: - Evaluate effectiveness of project and prepare final report. Budget NFWF Category Funds Salaries. $0 Equipment: $0 Other $1,250 Matching Contributions allocated to Phase 3:' I $4,250 TOTAL $1,250 PROJECT TOTAL $25,000 1_2. Project Deliverables. This project will result in the eradication of small weed populations and confinement of larger, well-established noxious weed infestations on 40,240 acres. Education will be provided to all landowners in the project area, support will be given to landowners that request it. Before and after photos will be taken of treatment areas. A final report summarizing project results will be submitted to NFWF at the end of the project. 1.3. Diligence and Communication Required. The NFWF Recipient agrees to pursue completion of the Project diligently and to communicate with the Project Manager on a regular basis with respect to the status of the Project, including but not limited to providing the reports discussed in Section 4 below. Failure to diligently pursue completion of the Project within the Project Period and/or failure to so communicate with the Project Manager will be deemed a material default in this Agreement, entitling NFWF to terminate this Agreement. Section 2. RESTRICTION ON FUNDS No Funds provided by NFWF pursuant to this Agreement or Matching Contributions may be used to support litigation expenses or lobbying activities. - 2— Last revised: 12/12/02 Section 3. PAYMENT OF FUNDS and ADMINISTRATION PROCEDURES 3.1. NFWF Funds. Payments of the NFWF Funds for this Award will be made in three installments. • The Phase One installment payment will be advanced for working capital to the NFWF Recipient when NFWF receives a Request for Payment from the NFWF Recipient certifying that it is ready to begin Project activities for the first Phase described in Section 1.1, immediately upon receipt of the funds. Upon completion of Project activities for Phase One, the NFWF Recipient will submit to NFWF a completed Project Phase Report Form, certifying that it has completed such activities in accordance with Section 1.1 above. • Subsequent Phase installment payments will be paid in arrears to the NFWF Recipient when NFWF receives and approves a completed Project Phase Reporting Form certifying that (i) the NFWF Recipient has completed the Project Phase as described in Section 1.1 and (ii) the NFWF Recipient has expended NFWF Funds and Matching Contributions consistent with the Project Phase Budget as described in Section 1.1; and the NFWF Recipient provides NFWF a Request for Payment for the amount of NFWF Funds expended during the Phase. • Payment for the Final Phase of the Project will be made in arrears, upon the receipt and approval by NFWF of all required reporting for this Agreement. • Under no circumstances will any payment under this Agreement be made if any Financial or Programmatic Reports are due and outstanding. 3.1 Budget Changes. In the event the NFWF Recipient determines that the amount of the Budget is going to change in any one line item by an amount that exceeds more than 10% of the total Budget for that Phase, the NFWF Recipient must seek approval from the Project Manager. If approval is received, both parties must sign a written amendment to this Agreement reflecting the new Budget. Section 4. REPORTING REQUIREMENTS 4.1. Phase Financial and Programmatic Report. Upon completion of each Phase, the NFWF Recipient will submit a brief e-mail or fax Project Phase Report on Project accomplishments and financial expenditures incurred during the Phase. 4.2. Annual Financial and Programmatic Report. The NFWF Recipient will submit an Annual Financial and Programmatic Report no later than October 31st of each year during the Project Period, summarizing all of the activities accomplished and expenditures made from the beginning of the Project Period or the most recent Project Phase Report until and including the immediately preceding September 30th. 4.3. Final Report. No later than 90 days after the completion of the Project, the NFWF Recipient shall submit a Final Financial and Programmatic Report to NFWF, that includes: 1) a Final Financial Reporting Form accounting for all receipts of Project funds, Project expenditures, and Budget variances (if any) compared to the approved Budget; 2) a report and Certification of - 3 — Last revised: 12/12/02 Matching Contributions secured and expended by the NFWF Recipient for the Project; 3) a Final Programmatic Report summarizing the accomplishments achieved during the term of the Agreement. A representative number of digital photos (preferred) or color 35mm slides depicting the Project and copies of all publications, press releases and other appropriate "products" resulting from the Project should also be provided to NFWF as part of the Final Report; and 4) a completed Project Evaluation Report. Any requests for extensions of this Final Report submission date must be made in writing to NFWF Project Officer and approved by NFWF in advance. Section 5. STANDARD PROVISIONS. This Agreement is also subject to the terms and conditions set forth in the attached Standard Provisions,each of which is incorporated in this Agreement by this reference. Section 6. CONTACT INFORMATION. For NFWF Recipient: Ron Broda Weld County Public Works Department P.O. Box 758 Greeley, CO 80632 Phone: 970-356-4000 Fax: 970-304-6497 E-mail: rbroda@co.weld.co.us Unless from the email address set forth above, electronic mails will be deemed unauthorized. If multiple users are authorized to send electronic mails on behalf of the NFWF Recipient, please list all authorized sources. For NFWF: Lora Martens National Fish and Wildlife Foundation 28 Second Street, 6th Floor San Francisco, CA 94105 Phone: 415-778-0999 Fax: 415-778-0998 E-mail: lora.martens@nfwf.org - 4— Last revised: 12/12/02 IN WITNESS WHEREOF, the parties have executed this Agreement, intending to be bound legally. NATIONAL FISH AND WILDLIFE FOUNDATION J By: Au/ / Date: �y � i°3 Director, Southwest egion Weld County Public Works Department by and th tlgh the Board of Weld County Commissioners By: David E. Lon Chair (Print name and title legibly) NOV 1 2 2003 _ • s — Last revised: 12/12/02 z x^dwdd! National Fish and Wildlife Foundation I Project Phase Reporting Form °ti *Fill in all shaded areas Project Number: 2003-0086-010 Project Name: Weed Management Cooperatives in Weld County (CO) Project Manager: Lora Martens Email: lora.martens@nfwf.org Project Phase#1: Project Phase (1) Scope of Work: Survey phase: Contact landowners in project area to elicit cooperation with project, create management plans using landowner input, create maps of project areas and weed infestations, take "before" pictures of areas of infestation. Budget for Phase 1: Category Approved Budget NFWF Actual Expenses NFWF Funds Funds (from Grant Agreement) Salaries & Benefits $0 Equipment $0 Other $2,500 Matching Contributions Required for Phase 1: $14,300 (from Grant Agreement) Matching Contributions Expended for Phase 1: $ Describe All Expenses—use additional space if necessary: Phase#Accomplishments: (Briefly describe the accomplishments for this Phase of the Project - use additional space if necessary) — 1 — I hereby certify that the Phase described above has been completed and that the above information is accurate and complete. Weld County Public Works Department By: Date: (Print name and title) E-mail: Telephone: Note: Forms sent by e-mail must come from an e-mail address authorized in the Grant Agreement or an amendment to the Grant Agreement. —2— PUBLIC WORKS DEPARTMENT 1111 H STREET, P.O. BOX 758 GREELEY, COLORADO 80632 ' WEBSITE: www.co.weld.co.us C. PHONE (970) 356-4000,FAX: (970) X T. 7 04 6497 COLORADO November 20, 2003 Lora Martens Project Administrator National Fish and Wildlife Foundation 28 Second Street, 6th Floor San Francisco, CA 94105 Dear Ms. Martens: Enclosed are the following documents: Resolution from the Board of County Commissioners, Weld County, Colorado Two duplicate original National Fish and Wildlife Foundation Grant Agreements (Working Capital Advance Payment) Please sign and return one original agreement by December 10, 2003, for our records. Your cooperation is greatly appreciated. Sincerely, � -� �/ y�,� 3-'414- Ron Broda Weed Division Supervisor pc: National Fish and Wildlife Foundation file Esther, Clerk to the Board M1weed grants‘NFWFsignatures-letdoc e_,Yo63- 3/ J Hello