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Home My WebLink About20033522.tiff PUBLIC WORKS li FUND 2003-3522 2004 Revenue TOTAL: $28,735,035 (2003 : $25,441,717) Property Taxes 17.4% $4,992,602 Miscellaneous 9.5% $2,725,433 Fund Balance 18.4% $5,300,000 Other Taxes 20.0% Licenses/Permits 0.6% $5,750,000 $175,000 N Federal/State 5.7% Highway Users Fee 28.3% $8,140,000 $1 ,652,000 0 PUBLIC WORKSII Revenue Changes O O O A6 AO� o o O O OO $10,000,000 o o 6 co ca 6 o CO o O) u3 Nr $8,000,000 - CO o v� o to CI 2003 .� o ,"t r toIN O _..... _. o N $6,000,000S in O2004 y3 .. -4. CO $4,000,000 - o O o t r $2,000,000 $0 Highway Users Fee Licenses/Permits Other Taxes Miscellaneous Property Taxes Fund Balance Federal/State Type of Revenue PUBLIC WORKS 2004 Expenditures Expenditure Changes TOTAL: $23,961,925 (2003 $21,741,717) Or Municipalities saws 030 $1,359,143 5.7% \ ,H:1�.1t0` Motorgraderak‘,:iN Public Works c,4_✓ $3,220,174 13.4% $9,304,612 38.8% sloado.ddo 02004 02003 Bridge Construction se.aoo.aoo ff,ws,lu $2,659,911 11.1 $2.719,393 xi Y;.;r' .: . Sfnvlm Addo dd! Maintenance •SuDPort N Adminstration 7; sra.oal $1,701,192 7.1 t rMining / Truckingudoa.odo a. - ra, $1,769,589 7.4% $3,13Q953 131%A .� ... MA , 4 �. /b W Public Works Bridge ConsUuchon MS,lenance Suppod MMLq Muncgahlles Molorgrader Trucking Ada ns121pn All Funds Expenditures Ten Year Trend Public Works Expenditures and Local Taxes Public 70 / Works 60 0.--1-1—f 50 ages 40 _ .nun works 30 20 10 0 ~J� 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 T + ", •Fka 4+'..,t I „t ...' aJs'�`s#'z.rd¢, 3l i 4F ��r �'. ,,Et ', O 5; < !I - kt 4 ak �3f C'� Fi°,�' i 0 4 )' . d kF Ni ifN'P` i O I I — tll r' i3tNr'� a`� li.itfix'0 8 �.qyt 4#` § ' ? NO O O 4a d N l0 E. V O let C O � N Is, fZ l" o rn co :' 6r rn in U X .25 f0 J J h d O O W ' U � Ern rn t aa> n a � O 4i`t y ! t i I i i i I r•-• c00 N R cO') ry O O 220 PUBLIC WORKS FUND SUMMARY The Public Works Fund records all cost related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. A fund balance of$526,890 is included in the total available resources in addition to the revenue shown in the budget. Property tax is set at $4,992,602. Specific ownership tax is estimated be $5,750,000 up $250,000. HUTF is down $10,000 at$8,140,000. Grant revenue is anticipated at $1,200,000 from Energy Impact grants for WCR 13 improvements. Federal revenues are down $78,000 due a drop in mineral leasing. Motor vehicle registration is up $11,000. Permits are budgeted at$175,000. Other revenues include $440,000 from landfill impact fees, $883,000 from the old Southwest and Windsor transportation impact fees, $351,430 from new transportation impact fees, $250,000 from oil rig repairs, and$800,000 for the Calpine project on WCR 51. Other revenues are stable. The resources for 2004 are up$2,220,208 at$23,961,925,of which$526,890 is from fund balance. Municipal share back is funded at $1,359,143. Salary increases are set at three percent, plus increases to cover the increase in health insurance costs. Salaries for seasonal employees increased $29,731 based on the staffing level of 43 seasonal employees ranging from 6.5 to 12 months per year with a 3% cost of living increase. Road Construction Supplies increased $624,378 based on the capital improvement plan. Other Operating Supplies were increased in the amount of $70,000 for culverts and other materials needed for Calpine materials project(WCR 51). Contract Payments decreased $494,865 based on the capital improvement plan. Other Professional Services decreased $80,500 because environmental studies will be funded from Engineering (1000-31100). Strategic Roads increased $1,130,599 to $2,413,616 for work to be completed on roads within the strategic corridor. $1,200,000 is from Energy Impact grants for WCR 13. Right-of-Way Purchases increased $267,500 based on anticipated right-of-way to be purchased in support of the capital improvement plan on WCR13. Mining costs increased $132,499 based on mining operation costs for the Derr Brothers pit. Grants and Donations decreased $450,000 because there are no new federal or state bridge grants for 2004. The 2004 Public Works Plan is presented at the end of this Section with specific projects. 221 CONCERNING LOCAL ACCOUNTABILITY FOR MONEY USED FOR HIGHWAY PURPOSES In accordance with Section 29-1-110, C. R. S., 1973, at a public hearing on the budget, Weld County must discuss the proposed use of its allocation of highway users tax fund monies and the County Public Works Fund and provide an opportunity for any elector to be heard on the expenditure of such monies for the current year and for the fiscal year governed by the proposed budget. The proposed use of the 2004 allocation of highway users tax fund monies and county road and bridge fund are as follows: Maintenance of Condition $ 3,220,174 Administration 816,351 Maintenance Support 1,701,192 Truck Hauling 1,643,167 Asphalt 759.116 TOTAL $ 8,140,000 222 CONSTRUCTION BIDDING FOR STATE-FUNDED LOCAL PROJECTS In accordance with Sections 29-1-701 through 707, C. R. S., as amended, cities or counties of 30,000 persons or more are required to bid projects of over $150,000. Local governments are required to bid competitively among private contractors for projects using Highway Users Tax Fund money (state funded projects), and are prohibited from dividing projects into two or more projects to evade provisions of the act. "State-funded public project"means any construction,alteration,repair,demolition,or improvement by any agency of local government of any land, structure, facility, road, highway, bridge, or other public improvement suitable for and intended for use in the promotion of the public health,welfare, or safety and any defined maintenance project which is funded in whole or in part from the highway users tax fund and which may be reasonably expected to exceed one hundred fifty thousand dollars in the aggregate for any fiscal year. "Defined maintenance project" means any project that involves a significant reconstruction, alteration, or improvement of any existing road, highway, bridge, structure, facility, or other public improvement, including but not limited to repairing or seal coating of roads or highways or major internal or external reconstruction or alteration of existing structures. "Defined maintenance project" does not include routine maintenance activities such as snow removal, minor surface repair of roads or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement of floor coverings, or minor reconstruction or alteration of existing structures. Based upon the above definitions, Weld County's Public Works 2004 budget would be allocated as follows by the above categories: TOTAL HUTF STATE LOCAL/OTHER Bridge Construction $ 2,659,911 $ 0 $ 2,659,911 Graders 3,220,174 3,220,174 0 Maintenance Support 1,701,192 1,701,192 0 Trucking 3,130,953 1,643,167 1,487,786 Mining 1,769,589 0 1,769,589 Administration 816,351 816,351 0 Municipalities 1,359,143 0 1,359,143 Public Works: Bridge 200,000 0 200,000 Miscellaneous 857,500 0 857,500 Strategic Roads 2,413,616 0 2,413,616 Part-time 893,801 0 893,801 Asphalt 2,725,008 759,116 1,965,892 Slurry Chip Seal 900,000 0 900,000 Contract 1,314.687 0 1,314,687 $23,961,925 $ 8,140,000 $15,821,925 Based upon the above allocation Weld County, at a minimum, must competitively bid out asphalt totaling$759,116 and truck hauling of$1,643,167. However it is anticipated that, in addition to the minimum required by law, Weld County will bid out an additional $1,965,892 in asphalt purchases and contracts for overlays,reconstruction and chip and seal of$2,214,687,fora total of$6,582,862 bid projects for 2004. A major portion of the $2,413,616 earmarked for Strategic Roads may also be contracted, which raises the potential bid project amount to $8,996,478. Maintenance of effort requirement was eliminated by the 1994 State Legislature, effective with the 1995 budget; therefore, it is not demonstrated in this budget document. 223 PUBLIC WORKS FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL .. TAXES 2000 90100 4112 CURRENT PROPERTY TAXES 5,173,717.00 4,992,602.00 4,992,602.00 4,992,602.00 2000 90100 4130 SPECIFIC OWNERSHIP TAXES 5.500,000.00 5,750,000.00 5,750,000.00 5,750,000.00 TOTAL TAXES 10,673,717.00 10,742,602.00 10,742,602.00 10,742,602.00 LICENSES&PERMITS 2000 90100 4221 PERMITS 200,000.00 175,000.00 175,000.00 175,000.00 INTERGOVERNMENTAL REVENUE 2000 90100 4312 MINERAL LEASING 150,000.00 72,000.00 72,000.00 72,000.00 2000 90100 4316 GRAZING ACT 8,000.00 10,000.00 10,000.00 10,000.00 2000 90100 4318 PAYMENT IN LIEU OF TAXES 50,000.00 50,000.00 50,000.00 50,000.00 2000 90100 4334 HIGHWAY USER 8,150,000.00 8,140,000.00 8,140,000.00 8,140,000.00 2000 90100 4338 MOTOR VEHICLE REG 309,000.00 320,000.00 320,000.00 320,000.00 2000 90100 4340 GRANTS 1,260,000.00 1,200,000.00 1,200,000.00 1,200,000.00 TOTAL INTERGOVERNMENTAL REVENUE 9,927,000.00 9,792,000.00 9,792,000.00 9,792,000.00 MISCELLANEOUS 2000 90100 4680 OTHER 440,000.00 2,724,433.00 2,724,433.00 2,724,433.00 to 2000 90100 4820 COMPENSATION FOR LOSSES 1,000.00 1,000.00 1,000.00 1,000.00 N TOTAL MISCELLANEOUS 441,000.00 2,725,433.00 2,725,433.00 2,725,433.00 TOTAL PUBLIC WORKS FUND 21,241,717.00 23,435,035.00 23,435,035.00 23,435,035.00 PUBLIC WORKS FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2000 30100 ADMINISTRATION 742,001.00 785,414.00 785,414.00 816,351.00 2000 32100 TRUCKING 3,046,344.00 3,094,653.00 3,094,653.00 3,130,953.00 2000 32200 MOTORGRADER 2,799,393.00 3,115,304.00 3,115,304.00 3,220,174.00 2000 32300 BRIDGE 2,466,495.00 2,585,826.00 2,585,826.00 2,659,911.00 2000 32400 MAINTENANCE SUPPORT 1,568,979.00 1,633,914.00 1,633,914.00 1,701,192.00 2000 32500 OTHER PUBLIC WORKS 8,197,769.00 9,362,026.00 9,362,026.00 9,304,612.00 2000 32600 MINING 1,619,007.00 1,741,481.00 1,741,481.00 1,769,589.00 2000 56200 CITIES AND TOWNS 1,301,729.00 1,301,729.00 1,301,729.00 1,359,143.00 2000 99999 SALARY CONTINGENCY 0.00 341,578.00 341,578.00 0.00 TOTAL PUBLIC WORKS FUND 21,741,717.00 23,961,925.00 23,961,925.00 23,961,925.00 N N) U, BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Administration -- 2000-30100 DEPARTMENT DESCRIPTION: Directs the activities of Public Works as necessary; coordinates complaints; and maintains cost accounting records on projects. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 471,804 $ 489,015 $ 489,015 $ 519,952 Supplies 86,975 66,000 61,000 61,000 Purchased Services 203,871 145,486 222,899 222,899 Fixed Charges 0 500 500 500 Contra Expense -1,242 0 0 0 Capital 0 41,000 12,000 12,000 Gross County Cost $ 761,408 $ 742,001 $ 785,414 $ 816,351 Revenue 0 0 0 0 Net County Cost $ 761,408 $ 742,001 $ 785,414 $ 816,351 Budget Positions 8 8 8 8 SUMMARY OF CHANGES: Computer Software and Attachments decreased $5,000 based on anticipated need. Postage and Freight was added in the amount of $3,500 for postage. Publications and Subscriptions was added in the amount of$1,500 for safety manuals, etc. Other Purchased Services decreased $320 based on anticipated needs for 2004. Utilities decreased $5,000 based on historic usage. Data Processing Services was added in the amount of$80,000 for maintenance/service by Information Services. Vehicle Expense increased $433 based on calculations provided by the Accounting Department. Repair and Maintenance Other decreased $200 based on anticipated costs for 2004. Travel and Meetings decreased $2,500 based on historic figures and anticipated costs for 2004. Computer Equipment decreased $29,000 based on the need for only 10 monitors in 2004 at approximately$1,200 each, for a total of$12,000.00. Final budget adjustments include an increase in salaries of$30,937. 226 PUBLIC WORKS - ADMINISTRATION (CONTINUED) 2000-30100 OBJECTIVES: 1) Keep the general public satisfied regarding the condition of the roadways and the efficiency of the operations; 2) Try to find solutions to any problems that may arise within the Public Works Department; 3) Provide professional, accurate, efficient and responsive information to the Board of County Commissioners, citizens and departments of Weld County. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Accurately monitor and report activities of the department according to current reporting methods and performance standards. Perform administrative duties with less than 1% error. Efficiency Measures FTE's per 10,000/capita 0.41 0.40 0.38 Per capita cost (county support) $3.91 $3.69 $3.77 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Based upon historical usage and anticipated needs the changes seem justified. BOARD ACTION: No change. 227 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Trucking —2000-32100 DEPARTMENT DESCRIPTION: Conducts snow removal operations and provides loading and transportation of materials and equipment to all job sites, gravel roads, aggregate pits, stockpile sites, and capital improvement projects with 14 assigned truck tractors and trailers,4 loaders, and 6 dump trucks. Responsible for organizing and supervising the County Community Service Work program. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 649,166 $ 687,814 $ 648,760 $ 685,060 Supplies 12,122 11,000 12,000 12,000 Purchased Services 2,380,921 2,345,530 2,431,893 2,431,893 Fixed Charges 0 2,000 2,000 2,000 Contra Expense -459 0 0 0 Capital 0 0 0 0 Gross County Cost $ 3,041,750 $ 3,046,344 $ 3,094,653 $ 3,130,953 Revenue 0 0 0 0 Net County Cost $ 3,041,750 $ 3,046,344 $ 3,094,653 $ 3,130,953 Budget Positions 14 14 13 13 SUMMARY OF CHANGES: Personnel costs reflect the transfer of a Service Worker III to the Motor grader Division ($39, 054). The transfer is to move the water truck position to Motor Grader Division where the projects are directed. Other Operating Supplies increased $1,000 based on historical usage. Contract Payments increased$27,799 due to the anticipated increased cost of labor for contract truck hauling for 2004. Vehicle Expense increased$33,564 based on calculations provided by the Accounting Department. Machinery& Equipment Rental was added to fund the rental of a loader for two months ($25,000). Final budget adjustments include an increase in salaries of$36,300. OBJECTIVES: 1) Haul all gravel material needed for the gravel plan and capital improvement projects. This consists of maintaining good, sound roads for the general public, upgrade of roads for gravel, hauling all asphalt material for overlay and major patch work, and clearing of roads of snow in the winter. 228 PUBLIC WORKS TRUCKING (CONTINUED) 2000-32100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Tons of Asphalt Hauled 101,243 103,500 103,500 Tons of material Hauled 755,000 850,000 850,000 Miles of Road Graveled 440 520 520 Efficiency Measures FTE'S per 10,000/capita 0.72 0.70 0.62 Per capita cost (county support) $15.60 $15.12 $15.02 _Effectiveness Measures (per work plan), Operate within budget limits: As of the end of April, 2003 with 33% of the year gone, the Trucking division has expended 23% of the budgeted overtime. The busy work season has begun and that ratio will show a steady increase. Complete the annual gravel plan: As of the end of April, 2003 with 33% of the year gone, 44% of the gravel plan has been completed. We have spent 20% of the amount budgeted for contract hauling. Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours to acknowledge concern of the caller. All operations will meet established current codes, policies, and practices. 95% attendance at all safety meetings. All PPE equipment used as required. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Budget supports anticipated work plan. Concur with reorganization to transfer one position to Motor Grader Division. BOARD ACTION: No change. The Board approved the position transfer. 229 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Motor Grader—2000-32200 DEPARTMENT DESCRIPTION: Fleet of 38 motor graders, 30 grader zones, 21 grader stations, seven pickups,and two mowing tractors responsible for the upkeep of gravel roads in Weld County (approximately 2,500 miles). ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,685,639 $ 1,704,850 $ 1,743,904 $ 1,848,773 Supplies 109,255 200,100 137,000 137,000 Purchased Services 957,952 719,843 1,052.400 1,052,400 Fixed Charges 180,319 174,600 182,000 182,000 Contra Expense -1,161 0 0 0 Gross County Cost $ 2,932,004 $ 2,799,393 $ 3,115,304 $ 3,220,173 Revenue 0 0 0 0 Net County Cost $ 2,932,004 $ 2,799,393 $ 3,115,304 $ 3,220,173 Budget Positions 39 37 38 38 SUMMARY OF CHANGES: Personnel costs reflect the transfer of a Service Worker III from the Trucking Division ($39, 054). The transfer is to move the water truck position to Motor Grader Division where the projects are directed. Other Operating Supplies decreased$63,100 based on historic usage. Utilities decreased$24,000 based on actual utility usage for 2002. Vehicle Expense increased $357,157 based in part on figures provided by the Accounting Department. This figure also includes an additional $214,000 for grader shed fuel not accounted for in the figures provided by the Accounting Department. Repair and Maintenance Other decreased $600 based on historical expenditures. Machinery and Equipment Rental increased $7,400 in part based on actual usage and the lease of ten motor graders from Wagner Equipment. Final budget adjustments include an increase in salaries of$104,869. OBJECTIVES: Maintain 2,500 miles of gravel roads, provide support to capital improvement construction projects and intergovemmental agreements,and conduct snow removal on 800 miles of paved roads as needed. 230 MOTOR GRADER (CONTINUED) 2000-32200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Snow Removal Lane Miles 1,406 1,415 1,415 Grading Lane Miles 126,000 120,000 120,000 Miles of Upgrade on Aggregate Surfaced 8 8 8 Roads Efficiency Measures FTE'S per 10,000/capita 2.00 1.84 1.82 Per capita cost (county support) $15.04 $13.89 $15.44 Effectiveness Measures (per work plan) Spread gravel per annual gravel plan. Perform surface maintenance on gravel roads. Treat chemically treated roads per plan. Perform roving maintenance per plan. Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours to acknowledge concern of the caller. All operations will meet established current codes, policies, and practices. 95% attendance at all safety meetings. All PPF enuirment is .d as r _n ' -• FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, including transfer of the position from Trucking. BOARD ACTION: No change. The Board approved the position transfer. 231 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Bridge Construction -- 2000-32300 DEPARTMENT DESCRIPTION: Maintains approximately 1,400 bridges in the county. Division replaces approximately 7-9 new bridges each year. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,007,075 $ 1,113,626 $ 1,113,626 $ 1,187,711 Supplies 570,457 524,730 608,325 608,325 Purchased Services 736,717 719,139 751,875 751,875 Fixed Charges 29,283 109,000 112,000 112,000 Contra Expense -582 0 0 0 Capital 0 0 0 0 Gross County Cost $ 2,342,950 $ 2,466,495 $ 2,585,826 $ 2,659,911 Revenue 1,480 0 0 0 Net County Cost $ 2,341,470 $ 2,466,495 $ 2,585,826 $ 2,659,911 Budget Positions 20 22 22 22 SUMMARY OF CHANGES: Small Items of Equipment increased $27,750 based on historical usage and the addition of one GPS unit at a cost of approximately $41,000. Other Operating Supplies increased$5,845 based on actual usage for2002. Cost of Goods Sold increased$50,000 based on anticipated needs for 2004. Utilities decreased $2,410 based on historical costs. Other Professional Services increased $65,000 due to anticipated environmental studies for bridge projects for 2004. Vehicle Expense decreased $10,854 according to figures provided by the Accounting Department. Repair and Maintenance Other decreased $19,000 based on anticipated repair costs by non-contracted vendors. The majority of repair invoices will be paid by SKE through Vehicle Expense. Machinery and Equipment Rental increased $3,000 to fund two leased motor graders with rippers at a cost of$1,540.31 per month for each grader. Final budget adjustments include an increase in salaries of$74,085. 232 BRIDGE CONSTRUCTION (CONTINUED) 2000-32300 OBJECTIVES: 1)Repair and replace old,deteriorated bridges;2)Construct capital improvement projects; 3)Assist with snow removal on the county road system and all parking lots. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED_ Work Outputs Miles of Borrow Ditch Cleaning 45 23 23 Culverts (new and repaired) 15"and Larger 240 50 50 Number of Culverts Cleaned 35 25 25 Miles of New Construction/Reconstructed Roads 9.5 19 19 Asphalted Efficiency Measures FTE'S per 10,000/capita 1.03 1.09 1.06 Per capita cost (county support) $12.01 $12.24 $12.40 _Effectiveness Measures (per work plan) Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours to acknowledge concern of the caller. All construction projects completed by end of year with 75% of projects meeting individual time lines. 80% of utility locations done within 30 days of project start. All operations will meet established current codes, policies, and practices 95% attendance at all safety meetings. All PPE equipment used as required. Maintain sufficiency rating of: 70% Good --SR 100-50 25% Fair--SR 49-25 5% Poor--SR less than 25 Maintain bridge system with less than 10% restricted bridges. All critical repairs will be completed within one year from the inspection. 75%of projects and associated tasks meet established milestones. All construction tasks meet individual time lines. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 233 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Maintenance Support-- 2000-32400 DEPARTMENT DESCRIPTION: Performs paved road maintenance involving asphalt patching, potholes, and paving operations. Responsible for all traffic control maintenance management of signs, barricades construction project signing, and roadway striping county-wide. Replaces and maintains all cattle guards and conducts routine and sustained snow removal operations as needed. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 761,619 $ 753,810 $ 779,810 $ 847,088 Supplies 356,716 459,500 489,350 489,350 Purchased Services 336,801 351,669 360,754 360,754 Fixed Charges 0 4,000 4,000 4,000 Contra Expense -1,239 0 0 0 Gross County Cost $ 1,453,897 $ 1,568,979 $ 1,633,914 $ 1,701,192 Revenue 295 0 0 0 Net County Cost $ 1,453,602 $ 1,568,979 $ 1,633,914 $ 1,701,192 Budget Positions 16 16 16 16 SUMMARY OF CHANGES: Overtime increased$26,000 based on anticipated needs. Small Items of Equipment decreased $1,500 based on historical usage. Other Operating Supplies increased $24,350 and Cost of Goods Sold increased $7,000 due to anticipated needs for 2004. Utilities decreased $3,100 based on actual figures for 2002. Vehicle Expense increased $33,185 based on calculations provided by the Accounting Department. Repair and Maintenance Other decreased $21,000 since the majority of contracted repair work will be paid by SKE and billed through the Vehicle Maintenance line item. Final budget adjustments include an increase in salaries of$67,278. OBJECTIVES: 1)Assure safe travel for the general public by maintaining clearly marked roads and bridges, along with responding to the culverts,cattle guards,and potholes on both asphalt and gravel roads; and 2)Assist with the plowing of snow and cindering of county roads. 234 MAINTENANCE SUPPORT (CONTINUED) 2000-32400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Lane Miles of Pavement Markings 1,400 1,425 1,425 Cattle Guard Repairs 60 45 45 Cattle Guard Replacements 8 8 8 Tons of Asphalt Laid 101,243 103,500 103,500 Efficiency Measures FTE's per 10,000/capita 0.82 0.79 0.77 Per capita cost (county support) $7.45 $7.79 $8.16 Effectiveness Measures (per work plan) Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours to acknowledge concern of the caller. All construction projects completed by end of year with 75% of projects meeting individual time lines. Maintain Pavement Quality Index of: Greater than 70% Good -- PQI 8-10 25% Fair— PQI 6-7 Less than 5% Poor— PQI 6-0 Replace stop signs within 8 hours of notification. Replace warning advisory and regulator signs within 6 working days of receiving complaint. Complete 100% centerline and 50% shoulder line striping annually. 75% of projects and associated tasks meet established milestones. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Overtime increase is justified based upon historical usage. Other changes are justified also. BOARD ACTION: No change. 235 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Other Public Works --2000-32500 DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract payments for bridge grants and road construction projects and asphalt material for the blade patch program are included in this budget unit. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 873,185 $ 864,070 $ 893,801 $ 893,801 Supplies 2,939,897 2,100,630 2,795,008 2,795,008 Purchased Services 2,287,105 5,232,569 5,672,717 5,615,303 Fixed Charges 565,826 500 500 500 Capital 0 0 0 0 Gross County Cost $ 6,666,013 $ 8,197,769 $ 9,362,026 $ 9,304,612 Revenue 0 0 0 0 Net County Cost $ 6,666,013 $ 8,197,769 $ 9,362,026 $ 9,304,612 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Salary line items increased$29,731 based on the projected seasonal salary calculations, which include a 3% cost of living increase. Road Construction Supplies increased $624,378 based on the capital improvement plan. Other Operating Supplies were increased in the amount of$70,000 for culverts and other materials needed for Calpine materials project (WCR 51). Contract Payments decreased $494,865 based on the capital improvement plan. Other Professional Services decreased $80,500 because environmental studies will be funded from General Engineering (1000-31100). In the Final Budget, Strategic Roads increased $1,130,599 to $2,413,616 for work to be completed on roads within the strategic corridor. $1,200,000 is from Energy Impact grants for WCR 13. Machinery and Equipment Rental increased $10,000 based on anticipated needs for2004. Right-of-Way Purchases increased$267,500 based on anticipated right-of-way to be purchased in support of the capital improvement plan. Grants and Donations decreased $450,000 because there are no new federal or state bridge grants for 2004. OBJECTIVES: This budget unit provides for hourly employees, road and bridge contracts, bridge grants, a roadway classification study, and purchase of asphalt for road repair. 236 OTHER PUBLIC WORKS (CONTINUED) 2000-32500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Bridge Abutments 6 6 6 Efficiency Measures FTE'S per 10,000/capita 0 0 0 Per capita cost (county support) $34.18 $40.68 $44.63 _Effectiveness Measures (per work plan) 95% of all contracted construction projects will not exceed 10% of original contract amount. Submit 5-Year Plan to BOCC by October 1 for future year. All construction projects completed by end of year with 75% of projects meeting individual time lines. Maintain Pavement Quality Index (PQI) of: Greater than 70% Good — PQI 8-10 25% Fair— PQI 6-7 Less than 5% Poor— PQI 6-0 Maintain sufficiency rating of: 70% Good —SR 100-50 25% Fair— SR 49-25 5% Poor—SR Less than 25 Retreat 100% of existing treated roads annually. All construction tasks meet individual time lines. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Budget supports the 2004 work plan. BOARD ACTION: Due to higher share-back amount with municipalities from property tax, the strategic roads budget was reduced by$57,414. No other changes. 237 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Mining --2000-32600 DEPARTMENT DESCRIPTION: Responsible for mining, crushing, and screening of gravel in county-owned quarries. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 516,531 $ 547,668 $ 547,668 $ 575,776 Supplies 243,571 459,501 592,000 592,000 Purchased Services 622,269 608,838 598,713 598,713 Fixed Charges 540 2,000 2,000 2,000 Machinery/Equip Rent -585 1,000 1,100 1,100 Contra Expense/Capital 344,477 0 0 0 Gross County Cost $1,726,803 $ 1,619,007 $ 1,741,481 $ 1,769,589 Revenue 0 0 0 0 Net County Cost $1,726,803 $ 1,619,007 $ 1,741,481 $ 1,769,589 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: Road Construction Supplies increased $132,499 based on mining operation costs for the Derr Brothers pit. Utilities decreased $920 based on anticipated needs for 2004. Vehicle Expense decreased $12,205 based on calculations provided by the Accounting Department. Repair and Maintenance Other increased $3,000 to fund non-contract repair and maintenance work for equipment. Machinery and Equipment Rental increased $100 based on rental of equipment for 2004. Final budget adjustments include an increase in salaries of$28,108. OBJECTIVES: Provide suitable and sufficient aggregate in support of 2,500 miles of county road maintenance activities,capital improvement projects,and emergency repairs. Also responsible for compliance of all state and federal mining regulations and supporting snow removal operations. 238 MINING (CONTINUED) 2000-32600 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Tons of Gravel Crushed 510,000 510,000 510,000 Screened Material Tons 125,000 50,000 50,000 Efficiency Measures FTE'S per 10,000/capita 1.77 1.95 1.90 Per capita cost (county support) $8.86 $8.03 $8.49 Effectiveness Measures (per work plan) Complete 100% of department's crushing and screening needs for annual maintenance and construction As of April, 2003: 26% of material needs complete with 27% of annual budget expended. All operations will meet established current codes, policies, and practices. 95% attendance at all safety meetings. All PPF equipment [iced ac required FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 239 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Grants-in-Aid to Cities & Towns --2000-56200 DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202,C. R.S., 1973,50 percent of the mill levy collected by the county on assessed values within incorporated municipalities to maintain county roads is paid to municipalities. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 1,373,127 1,301,729 1,301,729 1,359,143 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,373,127 $ 1,301,729 $ 1,301,729 $ 1,359,143 Revenue 0 0 0 0 Net County Cost $ 1,373,127 $ 1,301,729 $ 1,301,729 $ 1,359,143 Budget Positions — -- -- -- SUMMARY OF CHANGES: Budget is based on the final assessed value of the municipalities with the 2004 mill levy applied. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Funding of this budget is a statutory requirement. BOARD ACTION: The Board approved the statutory amount. 240 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Contingency-- 2000-99999 DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 341,578 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 Gross County Cost $ 0 $ 0 $ 341,578 $ 0 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 341,578 $ 0 Budget Positions — L — — -- SUMMARY OF CHANGES: Budget includes a three percent salary adjustment with rate changes for insurance. Health insurance has a 30 percent increase in rates, but life insurance and disability insurance costs remain the same for 2004. Health insurance is budgeted on the high end of the provider's estimate. Hopefully, the rate increase falls in the 15-20 percent range. Final rates will be available in October. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: The Board approved a three percent salary adjustment and the health insurance program outlined in the Employee Salary Schedule and Benefits Section. 241 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Non-Departmental Revenue -- 2000-90100 DEPARTMENT DESCRIPTION: Revenue generated by Public Works Fund. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 15,552,930 16,068,000 18,442,443 18,442,433 Net County Cost $ -4,999,807 $ - 5,173,717 $ -4,992,602 $ -4,992,6020 Budget Positions -- -- -- -- SUMMARY OF CHANGES:A fund balance of$526,890 is included in the total available resources in addition to the revenue shown in the budget. Property tax is set at $4,992,602. Specific ownership tax is estimated to be$5,750,000, up$250,000. HUTF is down $10,000 at$8,140,000. Grant revenue is anticipated at$1,200,000 from Energy Impact grants for Weld County Road 13 improvements. Federal revenues are down $78,000 due to a drop in mineral leasing. Motor vehicle registration is up $11,000. Permits are budgeted at $175,000. Other revenues include $440,000 from landfill impact fees, $883,000 from the old Southwest and Windsor transportation impact fees, $351,430 from new transportation impact fees, $250,000 from oil rig repairs, and $800,000 for the Calpine project on Weld County Road 51. Other revenues are stable. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 242 The i$ eld 7/ C� ar,r Ni w Co P • uorkS 5Ynxr P ' Maintenance Pavement Surface Maintenance Poor Condition Roads Surface Brb Dun ge Testing Overby Projects Overly Projects Maintenance Maintenance Plan MO Mika awn UM 6 Mika l&IN Ps Inns M11s IMY Mls Foam StlY.b Marry 5e/ Ie itti Fr.--1 dssl.9 n1 Sari Sd C erW aMy raO .__. ..._ _. .. .L .. .. ® 5400000 am aLletrw Owlet! ta�aam � ftr. =ice I. -_ ... I1 1'.j.. I fiffilli4tr:Ifflilltlitl am 'v taiiiiii 130-150MIIeeper Year I { Over$1,000,000 Annualy Plan For Increase??? • j.,36“ Samurai Overlay ..IJ�2 p as. -7 IW.'AY 07isa i i $0Mib MO Recemtrntlba FRTia 2401 Pavement Testing s- !Sam Contracted Bridee 550,000 Annually. Maintenance $200,000 Annually 10 locations per year. 20 to 30 Miles at$1,600,000 per Year for overlay work .---- -Maintenance Overlay •Structural Overlay Dust Control Program •Iteconstruction $400,000 Annually 120 to 150 Miles at$1,000,000 per year for surface maintenance. Program could double in •Slurry Seal the next five years. Crack Fill bdivision Sand Seal Maintenance $$$ Pavement Surface Maintenance Poor Condition Roads Dust Testing Overlay Projects Overby Projects Surface Bridge Plan Maintmaace Maintenance 1n.. Ill 75 a lie Finn. I. 23,32 uN ass F,rvre SubYNwa &y many NOW. une tiles mile eve.e . Mae Mlles M Mlle ,,*n ..M Seal Crack Fill in loamy ri"ai g.Reds m m" .). $400000... Au nq oryrl.P r rum, ::: ...c~. ...41xEe'> 1 � - Mlle._'.. r -- 2 120-150 Mile � u� per Year T'k` 9nemr.l0verlq ._ Over$1,000,000 Annualy Plan For Increase??? , yes -'2Fr_ - "IMP;72 SOMile an Reeona dba i' L'�'M , __— I- Material and Contracted Services $$$ t.) CONS' JC710N SIIPPLf� ".^ _ YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 1.- An SURFACE MAINTENANCE OVERLAYS $541,930 $598,275 $441,584 $433,961 $500,000 POOR CONDITION ROADS OVERLAY(PAVEMENT MANAGEMENT) $666,990 $689,775 $964,249 $760,071 $700,000 CONTRACT SERVICES PROGRAM YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 SLURRY SEAL (2%) $900,000.00 $918,000 $936,360 $955,087 $974,189 SAND SEAL(2%) $50,000.00 $51,000 $52,020 $53,060 $54,122 CRACKFILL(2%) $84,000.00 $85,680 $87,394 $89,141 $90,924 HIR CONTRACT(RECYCLE IN PLACE)(2%) $140,000.00 $142,800 $145,656 $148,569 $151,541 PAVEMENT TESTING(2%) $50,000.00 $51,000 $52,020 $53,060 $54,122 BRIDGE MNNT. $250,000.00 $250,000 $250,000 $250,000 $250,000 STABILIZATION(3%) $80,000.00 $82,400 $84,872 $87,418 $90,041 FUGITIVE DUST CONTROL(20%) $400,000.00 $480,000 $576,000 $691,200 $829,440 CONSTRUCTION PROGRAM SUPPLE$ YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 TOTAL $1,208,920 $1,288,050 1405833 $1,194,032 $1,200,000 CONTRACT SERVICES PROGRAM YEAR 2004 YFAAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 TOTAL' $1,054,000 $1,142,880 $1,247,962 $1,372,450 $1,520,189 TOTAL PROGRAM YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 TOTAL $2,262,920 $2430,930 $2,653,795 $2,566,482 $2,720,189 I2 a. 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'v�ul�yRcm tumours ra 1 y f I '1,t Ir t° 1 I` rrl ii! ,r�tr - ig11 ■.. ■1'osun . a!,1l11;11ti 1!i°,!rr1. Alih '-s-• ] It ' ti !ilY�i Er•S ri�.r;.i I-t��l■ - I ' Y cri 3 am t:: 0' I 1 I i iF:r li 1 a U.1 , i1 r!ihlrt . 246 250 Miles have been completed in the Gravel Road Widening past two years thru routine operations. •Developed from road inventory. •Five locations or miles per year. •Widen to 24 feet or better. •Approximately 50 miles to complete. Gravel Road Widening 51 12.5 17 12 72 112 122 83 106 49.5 Future Hwy 34 x58 17 x Hwy 52 12 x Hwy 52 15x 17 Hwy 85 x37 107 x 111 81 :83 122 x 124 51 x57 Hwy 34 x 58 Project ; is fi _rrn. g.treq .: _ f I. ff z .. mew ono. oral WIWI 05 ZOOS � ROW Row ROW ROW tla 2006 Cf ♦ i Clwr / Cl.'. v i Oiw ♦ / Clw WakZa• Wart Zone Work Zona WakZa• WakZon. Row 2007 -- / \ orlon I \Wak Za•/ ROW 2008 / \ Wak Za 2009 ............. yn SPECIAL PROJECTS � g WCR 3.25 Calpine WCR 40.5 Future Project ti ll"' HWY 52 x WCR 16.5 WCR 3 -WCRS 9999727 TRW. 9Z-2::Ii�3 Hwy 52 to I-76 _. . . y 2003 : J , m °".m Elk Yf a� ■ ► 004 I. TS~ A ill I r005CU Waal"' l", M "°. . IIy Illeill 18112006 MINIEK Sallirim alll • ■ II■Mis ": r 007 In IIIMIneani ■M■ TEN nL! II • li 7IP'■1 2008 IVC1 .1■1I _ As-. atedCosts _ . CO n ■�, .'.�■■ Emm --r r--- —r r r r r I ' —r r ----! r3N i o �— ... o r wwxn tee M'CMas I COIn4C•ED WR t7 Cdf U. . MAMMAL WIRMtlE ❑ REV@IIE y ei L O IMIMMO- ®�® Ellill T 2N z �tt�ti•Iflfl t!•Il•� —_� is lolj 17 Rii n :[,aall Yr air,... NwL TIN . .t��•!' 1lIlI 111111.111111. T1 • y • tMr '' R�Ll47'.��:'ft•�lrWourtl!�I, 7-1111111♦■ _ , I A n v y I , , u n .. m n n ., m R n n R67W n y n . Rs66W n n n ., R6 .r a s A RR,W sir . 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' . i Mil i!!i r ■ .w.• .■. 2006 _... r�.� : Gi. 2007 i .. � ,1 ii; .iiI 11111 2008 N I A > 4l'"llil1 Illy -_ .. • ====.. � �� -: ; . , , ,;.-� ' 2004 Weld County . `:'-�� ..�� Ali®.° 1 :�� ` Bridge Replacement List T. �-- ' :' .� -w-r •29/42A k t .: . . . ',2 •16/29A .;.jJ-L. i . an. I F T. •35/66A 84/21A .1d',.-. - _ :. ... •394/37A l ;s1n Y43262II5iD3i51A91143154A�15: Ii-_ ._.-. _......_... . ._...,...�..-,m..w_....3 -.. WCR 13 WCR 13 WCR 13 WCR 13 WCR 74 WCR 74 WCR 49 .13 Ca 1. za s Hwy 52 485 to Hwy 34 Hwy 34 m 66 Hwy 23748 1.419 Corridor study 13 W 13 1 move I 3 it�ilc i 2004 (evWW am, ■ ■ °mid S }7 L:. I I 'T'"T 2005 12 (urr w9rtzar) 111 12 rosy 1• 1 If 1 114 Irs3 © ••.l 1 j.n.,w 2006 carwn 1I 1u t• i i. (re.mrrnra+r) 10 •; y r � F-4• r++.-- 2007 _ 10 '••N r ;4•H-4.1 2008 : rtl � `cti.,., .. ..r 4 . 2009 N _ __ >• ri _ .. ...T f ._-,-,.799"delIBI 3�P55tiR'Bt9W'� z y.. 1 l iatlAt`I i ...._ se F %7 11� F`%7'>Ll��mk+71>• .... 'r, r �G6 PROJECT N f'Jl. ■1 a 1 h it k! r•. LOCATIONS h'aIC4V!�a•.'�bRt'�Y4:�-. 2 0 Stategic Plan Corridors •i In 1 -tF•;1r 58 Two Rivers Corridor T.71�.3tj - dr f,y4� 56 f3 Corridor \ $wd 4YAb�"' 54 74 Corridor 7 • N •s F fi Q tta. W AO it ,a, ....'. 1 .._—.52 y�yRoad 49 Co dor 1 A+V�F k��h�" AD 1 a J50 :C Corridor . • ,4 a\ -A I 46 —Paved Ines 4alli]l—['L P V A.A —Pared 01 r� heV A 1 // • 1 44 Gravel 4 v"A� V• ; A AR �;1/4,7,2/, 42 �Wndsor no revised 1_01 shp 4ax�av lb. 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[111■. lifi■N��I�=lR o f I 1 haft-=,.1 , �I i �■ ' ■[ . 7 sy L 'I it Ia, at G'° I{ ' { s; !6 f ti t'jt'i',+ll9:rS.. ii il♦�11► �� rl .r l lip:rill. l ,i° ,i3...1N1rlIi:itrii ,i,, -1_-��■ttfr 1 � • �.1..,^ v alill iii I s �iNE iiihiii . ii IIIII ii1; •!:!!!ILIIIP:q - t llilcf ali r ii f. • i-4 1.=� . 1 J Mil t . d . * • r_r_ _i 1 it lii!'I�IiwII:.�:11il!,il i " i - 252 Capital Improvement • Projects my.ewe Omni Rail Sibley Sintool 0..SY, snot srds Major Md.Gnat Cad c 1=1 a i� _ 4 Tif ti — 55I_ CCRS7gIC10N$WPI s YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 CAPITOL IMPROVEMENTS $213,600.00 $558,62500 $392,600.00 5418.500.00 $370600.00 SAFETY PROJECTS 5000 $0.00 $132,600.00 $71550.00 $0.00 STRUCTURAL OVERLAY $555214.00 $215,382.00 $160576.00 $252623.00 $374,149.00 SPECIAL PROJECTS $344,760.00 $124,594.00 $83200.00 $0.00 $0.00 MSC.CONST SUPPLIES $51.500.00 $53,04500 $54,636.35 $56,275.44 $57983.70 COIe1RACT SERVICES PROGRAM YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 N ASPHALTMLLING $32,00000 $32,96000 $33,948.80 $3496726 $3891828 AJA UNLIT'RELOCATON $33,000.00 $20,000.00 $73,000.00 $75000.00 $100900.00 La DRAINAGE RELOCATION $127,000.00 $100,00000 $122000.00 $142,000.00 $100,000.00 CONCRETE STRUCTURES AND LINING $100000.00 $120,00000 $200000.00 $110,000.00 $110000.00 PUGITIYE DUST CONTROL FOR DETOUR!HAUL ROUTES _ $50,000.00 $50,00000 $50000.00 $50,000.00 $50,000.00 TREE REMDWL $120,000.00 $120,000.00 $120,00000 $120,000.00 $120000.00 MSC.CONTRACTS $511,052.00 $526,383.56 $542,175.07 $558,440.32 $575,193.53 GEOGRID $7,500.00 $7,500 00 $7,500.00 $7,500.00 $7,500.00 SEEDING AND MULCHING $50,000.00 $50,000.00 $50,000.00 $50000.00 $50000.00 ENMROMENTAL $135,350.00 $90,00000 $125,000.00 $65,000.00 $20,000.00 SOVICUAL LIE COST YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEW 2008 BRIDGE GRANT MATCH $360,000.00 $270,000.00 $270,000.00 $270,000.00 $0.00 EOUIPAENT RENTAL $100,000.00 $100,00000 $100,000.00 $100,00000 $100,000.00 ROW PURCHASE $578.750.00 $325250.00 $295,000.00 $20000000 $300,000.00 CONTRACT SURVEY $110,000.00 $65,000 00 $120.00000 $50000.00 CONSTRUCTION PROGRAM SUPPLIES YEAR 2004 YEAR 2005 YEW 2006 YEAR 2007 YEW 2008 TOTAL $1,165,07400 $951,646.00 $823,612.35 $798,948.44 $802,112.70 CONTRACT SERVICES PRDCAAM YEW 2004 YEW 2005 YEW 2008 YEW 2007 YEW 2008 TOTAL' $1,030,552.00 $1,026,843.56 $1,198,623.87 $1,147,90758 $1,148,709.81 IRONO AL LIE COST YEW 2004 YEW 2005 YEW 2006 YEAR 2007 YEAR 2008 TOTAL' $1.038,75000' $695,25000' $665,000 00' $570,000.00 $400,000.00 TOTAL PROGRAM YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEW 2008 TOTAL $3234,376.00 $2,673.739.56 $2,68723622 $2,516,856.02 $2,350,822.51 9 ‘sc*i Wilk COLORADO 141111 SOCIAL SERVICES FUND SOCIAL SFFIVICES Revenue Changes ccn CO CD in CD" $14,000,000ve $12,000,000 CD o q o--- $10,000,000 O s0 s x f c O2o04 an $8,000,000 0- F o coo_ - O2003 O N $6,000,000 o z S .F5 1 xN $4,000,000 R q ro '?fF . #k7` $2,000,000 _ $0 Property taxes Fund Balance Federal/State 2004 Revenue TOTAL: $18,458,615 (2003 : $16,143,179) Property taxes $5,000,000 27.1 Federal/State $11 ,158,615 60.5% ----__ Fund Balance $2,300,000 12.5% 255 SOCIAL SERVICES 2004 Expenditures Expenditure Changes TOTAL: $16,158,615 (2003 $14,643,179) 11.000,000 CHILD WELFARE $I.70 0.000 I0.5% ` $6.550.000 40.5% 11.000.000 LEAP 5130000 08% 1509.000 2004 CHILD SUPPORT Aonrx E 1 A34.500 8.0% U.000.000 02003 n.olo.aW Mite PROGRAMS / fLY / $412.00 2.5% 13.000'000 / mTNF$1.495. 8392% /A W AND _ 1 $90,000 0.6% b2.9700.5,5 322 18.4% 8.4% H 0 0 m 9 a 0 2 3 D o a a a n a 2 3 @ 3 a m 3 o a o u m a a m 0, D a a 3 0 5 n Ten Year Trend All Funds Expenditures Social Services Expenditures and Local Taxes 0 Social 0 Services ,,,� osouel sexlla: 0 ,_ r r 0 v w 4 0 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 y 1?-.1 A, t.41'142.o4C-i 1 o A �� , Sa ,w`t o') <;i (`i 7+; 47Cri t r}-ac,, O CV CO N A 83 T cn E. N l to w ry R v Z �/ v d P4 N y (0 t x c3 II CO d — V wd 0 d iS Z R 3 W ' U l frt c rt s ' 'c.k.ft-Itigi 1 N �kys"x:: cm d y ✓C , t. R, } >is"J'yN o- r ;..9' " i T O sg 'r 1 . �s say Le, &.„-1,,,,,, ; ;: it rap s�`swoi,,, 'r 5 m • N 0 CO CO 7 N 257 SOCIAL SERVICES FUND SUMMARY The total Social Services budget is $16,158,615. The programs are funded by property tax of $5,000,000 and state and federal funds of$11,158,615. The budget is fully funded in 2004 with no erosion of the fund balance. After welfare reform,the contribution of property tax has averaged about$3,000,000. The recession, population growth, and general inflation has forced the state to reduce, as required by state law, the amount of revenue transferred to the counties. Over the last two decades the social service programs have used as much as 13%and as little as 7%of the total property tax available to the county. The loss of state funding will result in a higher percentage of property tax usage unless State legislation can limit the amount of services the Department is required to provide. As noted, two factors affecting the expenditure level for the Social Services Fund are the rapid growth in the county and the impact of the recession on the State budget. Weld County is one of the fastest growing counties in the nation. As a result, the number of applications for service and caseload is increasing. The number of people unemployed and underemployed is also resulting in a greater demand for services by the public. State and local tax structures are not supporting mandated services. Charities are also facing a loss of income and donations. Other factors creating budget pressure include growing substance abuse, limited mental health resources, increased jail population, reduced family insurance coverage, and increasing medical costs. A trend of lower wage jobs replacing higher wage jobs appears to be creating problems in the county and State. Hourly wages of nine dollars an hour are not enough to meet basic family needs, even if both parents are work[pg full time. Single family households are not able to meet their needs without extensive government assistance. Due to lower wages,families who live below 185% of poverty tend to have difficulty in meeting basic food, housing, health care, and child care needs. Requests for Food Stamps have grown during the recession. If the economy improves and jobs are more plentiful, the caseloads will decrease and disbursement of food assistance will decrease. The caseload for Old Age Pension should be stable for 2004. Historically, County Administration has not been funded well by the State. The reimbursement levels are usually about seventy-five percent of the total cost of programs funded in this budget unit. If the State budget problems continue, no improvement in funding is anticipated in this area. Over the last five or six years, the amount of special revenue has been significant. Due to State budget problems, IV-E Incentives, County Contingency, Child Support Incentives, and Fraud Incentives will not generate as much revenue as it has in the past. The majority of the increase in property tax required for 2004 is a result of the reduction in these non-program revenues, and lack of a TANF reserve. The Department is requesting that staffing levels remain at 170 due to the volume of applications, referrals,and cases the department is handling as well as the upcoming implementation of the new state-wide computer system CBMS during 2004. Staffing levels were frozen for 2003 due to funding limitations. If the funding was available, the Department would be requesting additional personnel to improve processing times for cases and handle the growth in workload. Since the State controls the business process and information systems for most of the programs, it is difficult to improve the productivity. During 2004 the CBMS system will be implemented for the Assistance Payment Division. The impact of this system on staffing and processing times is uncertain. However, the State has acknowledged that start-up cost for the CBMS system will need to be absorbed by the Department. 258 The number of cases and requests for services continue to grow for Child Support due to the population growth. The division anticipates it will be able to improve the number of collections it receives. Collections from Child Support lower the actual cost of TANF.When welfare reform was first started,the number of households dropped dramatically and has remained stable. If a recovery takes place during 2004, the number of cases should decrease or continue to remain stable as clients are able to obtain employment. Improved mental health and substance resources would help to reduce the number of families on TANF. The cost of natural gas is predicted to increase dramatically in late 2003 and early 2004 due to the limited supply of gas available. As a result, the Department anticipates an increase in the number of applications for LEAP for the upcoming winter. Quality day care at an affordable cost will continue to be a challenge for working families to obtain. Due to budget problems the Department has reduced the amount of payments to providers for holds, absences, registration fees, and limited assistance for clients in school. Hopefully, these changes will reduce costs but not reduce the availability of day care services. Child Welfare services drive about forty percent of the gross expenditures for the Department. The demand of services continues to grow due to increasing population, substance abuse, mental health issues, and other growing social problems. At the same time, community support systems are not keeping pace with these growing social problems in areas of prevention and ongoing support of families. These community based systems include mental health, alcohol and drug, probation, school programs, etc. Without the prevention and ongoing assistance to families by community support systems, the demand for child welfare services increases. Other factors impacting the demand for services include the complexity and severity of abuse and neglect cases, increased costs to respond to the treatment needs required by these cases, and the shortage of placement and treatment options statewide. The need for Core Services programs to prevent or reduce the length of stays of children/youth in foster care is growing; however, funding availability is limited due to State budget problems. The Department will continue to work closely with the courts and agencies providing community support systems to control and limit child welfare expenditures. In summary, the level of expenditures will be influenced by Federal and State legislative and rule changes that may reduce or increase demands for programs and services that are administered by the Department. The payment for such service demands will be impacted by the performance of the state and local economy and the resources provided for the Federal Government. The Department will strive to improve productivity and to encourage legislative changes to reduce workloads, increase efficiency, and reduce expenditures with Department programs. 259 DEPARTMENT OF SOCIAL SERVICES ESTIMATED REVENUE 2004 FEDERAL AND STATE COUNTY TOTAL County Administration $ 2,022,000 $ 957,532 $ 2,979,532 Other Programs 243,000 27,000 270,000 Child Support Administration 961,115 473,385 1,434,500 TANF Targeted Amount 0 1,485,083 1,485,083 Aid to the Needy Disabled 15,000 75,000 90,000 Day Care 700,000 1,000,000 1,700,000 Old Age Pension 0 10,000 10,000 Child Welfare 4,050,000 2,500,000 6,550,000 Core Services 1,177,500 200,000 1,377,500 LEAP 130,000 0 130,000 General Assistance 0 132,000 132,000 Sub-Total $ 9,298,615 $ 6,860,000 $16,158,615 Federal/State Reimbursement $ 9,298,615 County Property Tax/Penalties 5,000,000 Child Support Incentives 415,000 State/County Contingency 435,000 Fraud Incentives 60,000 TANF Adjustment 950,000 Fund Balance 0 Total Revenue $16,158,615 260 DEPARTMENT OF SOCIAL SERVICES MANDATED FEDERAL AND STATE PROGRAMS Assistance Payment Programs: Most assistance payment programs are mandated by the federal or state government. Consequently, local government is limited as to what can be done to reduce costs from these programs. Federally State Mandated Mandated Temporary Assistance to Needy Families X X Aid to the Needy Disabled X X Low Income Energy Assistance X X Old Age Pension X General Assistance* Optional Optional * State law allows counties the option of having a general assistance program and, if established, to determine the benefit level. Social Service Programs: Social service programs administered by the department are mandated by federal or state law; however, local government have a higher degree of managerial flexibility with these programs. Federally State Mandated Mandated Child Protection - Casework Services X X Youth Services - Casework Services X X Administration: Costs associated with administration also include compensation for direct services through caseworkers, technicians and support staff. In addition, overhead such as rent, utilities, travel, supplies, and equipment are funded through Administration. The State establishes an allocation and reimburses at various rates depending on the type of expenditure and program. Expenditures greater than allocation are generally reimbursed through surplus distribution. 261 SOCIAL SERVICES FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2100 42111 4112 CURRENT PROPERTY TAXES 3,666,586.00 5,300,000.00 5,300,000.00 5,000,000.00 INTERGOVERNMENTAL REVENUE 2100 42110 4336 REIMBURSEMENTS 1,905.010.00 2,022,000.00 2,022,000.00 2,022,000.00 2100 42111 4336 REIMBURSEMENTS 810,000.00 1,560,000.00 1,560,000.00 1,860,000.00 2100 42115 4336 REIMBURSEMENTS 187,500.00 243,000.00 243,000.00 243,000.00 2100 42200 4336 REIMBURSEMENTS 1,405,000.00 961,115.00 961,115.00 961,115.00 2100 42370 4336 REIMBURSEMENTS 15,000.00 15,000.00 15,000.00 15,000.00 2100 42375 4336 REIMBURSEMENTS 112,000.00 700,000.00 700,000.00 700,000.00 2100 42410 4336 REIMBURSEMENTS 3,884,583.00 4,050,000.00 4,050,000.00 4,050,000.00 2100 42415 4336 REIMBURSEMENTS 1,177,500.00 1,177,500.00 1,177,500.00 1,177,500.00 2100 42610 4336 REIMBURSEMENTS 130,000.00 130,000.00 130,000.00 130,000.00 TOTAL INTERGOVERNMENTAL REVENUE 9,626,593.00 10,858,615.00 10,858,615.00 11,158,615.00 TOTAL SOCIAL SERVICES FUND 13,293,179.00 16,158,615.00 16,158,615.00 16,158,615.00 N O, N SOCIAL SERVICES FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2100 42110 ADMINISTRATION-REGULAR 2,645,010.00 2,979,532.00 2,979,532.00 2,979,532.00 2100 42115 EMPLOYMENT FIRST 250,000.00 270,000.00 270,000.00 270,000.00 2100 42200 IV-D ADMINISTRATION 1,405,000.00 1,434,500.00 1,419,500.00 1,419,500.00 2100 42365 TANF&ADMINISTRATION 1,485,083.00 1,485,083.00 1,485,083.00 1,485,083.00 2100 42370 NEEDY AND DISABLED 90,000.00 90,000.00 90,000.00 90,000.00 2100 42375 DAY CARE 1,062,000.00 1,700,000.00 1,700,000.00 1,700,000.00 2100 42380 OLD AGE PENSION 10,000.00 10,000.00 10,000.00 10,000.00 2100 42410 CHILD WELFARE 6,056,586.00 6,550,000.00 6,550,000.00 6,550,000.00 2100 42415 PLACEMENT ALTERNATIVE CARE 1,377,500.00 1,377,500.00 1,377,500.00 1,377,500.00 2100 42610 ADMINISTRATION-LEAP 130,000.00 130,000.00 130,000.00 130,000.00 2100 42700 GENERAL ASSISTANCE 132,000.00 132,000.00 132,000.00 132,000.00 TOTAL SOCIAL SERVICES FUND 14,643,179.00 16,158,615.00 16,143,615.00 16,143,615.00 N O, co BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: County Administration -- 2100-42110 DEPARTMENT DESCRIPTION:Administration of OAP, Food Stamps, Medicaid,Adult Protection, and Common Support programs. Staff compensation and operating expenditures are paid from this budget. The State establishes an allocation that limits the reimbursement for administrative expenditures. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2,095,095 $ 1,950,010 $ 2,135,400 $ 2,135,400 Supplies -219,411 200,000 216,000 216,000 Purchased Services 630,340 375,000 532,532 532,532 Fixed Charges 40,696 70,000 75,600 75,600 Contra Expense -3,162 0 0 0 Capital 104,490 50,000 20,000 20,000 Gross County Cost $ 2,648,048 $ 2,645,010 $ 2,979,532 $ 2,979,532 Revenue 5,643,283 1,905,010 2,022,000 2,022,000 Net County Cost $ -2,995,235 $ 740,000 $ 957,532 $ 957.532 Budget Positions 57 59.50 59.50 59.50 SUMMARY OF CHANGES: Demand for services has increased in the programs associated with County Administration due to the recession and significant growth in population. At this time it is difficult to predict if the local economy will improve during 2004. This budget unit has been under funded by the State for the last twenty-five years. The Department will be striving for ways to improve productivity and to encourage legislative changes to reduce the workload associated with these programs. OBJECTIVES: Administer OAP,Food Stamps,Medicaid,Common Support,and Adult Protection. 264 COUNTY ADMINISTRATION (CONTINUED) 2100-42110 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load (Average) 9,900 10,600 11,000 _Efficiency Measures FTE'S per 10,000/capita 2.923 2.952 2.854 $13.58 $13.13 $14.29 Per capita cost Effectiveness Measures (desired results) Error rate below State average 100% 100% 100% Determine eligibility and provide service 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 265 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Non Program Revenue - - 2100-42111 DEPARTMENT DESCRIPTION: County Contingency, Fraud, IV E, TANF Adjustment, and Property Tax. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue -2,160,000 -6,860,000 -6,860,000 Net County Cost $ 0 $ -2,160,000 $ -6,860,000 $ -6,860,000 Budget Positions _ _ __ _ - _ _ SUMMARY OF CHANGES: Property tax is budgeted at$5,000,000 This represents an increase of$1,333,414. The primary reason for this significant increase is the reduction of state funding due to their budget problems. County Contingency is budgeted at$435,000. Child Support incentives are budgeted at$415,000 and $60,000 for Fraud. No amount has been included for IV-E funding. The TANF adjustment is budgeted at$950,000. OBJECTIVES: Track revenue for Social Services Department that is not associated with program expenditures. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Property tax was reduced $300,000 due to increases in child support incentives ($65,000), State/County contingency ($135,000), and TANF adjustment ($100,000) estimates. 266 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: Social Services BUDGET UNIT TITLE AND NUMBER: Other Programs -- 2100 -42115 DEPARTMENT DESCRIPTION: This budget unit was established for minor programs for the Department of Social Services. It inclwies Employment First,Medical Exams,Fraud,Food Stamps Refunds, and Child Welfare Staff Development. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 101,640 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 6,765 250,000 270,000 270,000 Fixed Charges 140,948 0 0 0 Capital 0 0 0 0 Gross County Cost $ 249,353 $ 250,000 $ 270,000 $ 270,000 Revenue 244,712 187,500 243,000 243,000 Net County Cost $ 4,641 $ 62,500 $ 27,000 $ 27,000 Budget Positions 2.5 2.5 2.5 2.5 SUMMARY OF CHANGES: Medicaid transportation will no longer be charged to this budget unit. The State has reduced the scope of this program to pay for clients due to budget problems. No other significant changes are anticipated for the other programs funded under this budget unit. OBJECTIVES: Employment First is a program to assist clients in obtaining jobs so the need for food stamps is reduced. Medical Exams is a program that is used to determine the medical condition of clients applying for benefits. Staff development is a program to provide training for staff in the area of child welfare. Fraud is a program that is designed to detect clients that should not be receiving benefits. 267 OTHER PROGRAMS (CONTINUED) 2100-42115 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 1,500 1,500 1,500 Efficiency Measures FTE'S per 10,000/capita .128 124 .120 Per capita cost (county support) $0.020 $0.310 $0.129 Effectiveness Measures'desired results) Cases referred to D.A. - conviction rate 90% 90% 90% Assess, register, & serve mandatory food 100% 100% 100% stamp recipients Request medical exams as required 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 268 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Support Administration -- 2100-42200 DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent children to offset part of the TANF and foster care costs. In addition, child support is collected for non-TANF clients based on court orders. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,048,547 $ 1,120,500 $ 1,150,000 $ 1,150,000 Supplies 6,572 10,000 10,000 10,000 Purchased Services 254,345 274,500 274,500 274,500 Fixed Charges 14,252 20,000 20,000 20,000 Contra Expense 0 -25,000 -25,000 -25,000 Capital 0 5,000 5,000 5,000 Gross County Cost $ 1,323,716 $ 1,405,000 $ 1,434,500 $ 1,434,500 Revenue 883,189 1,405,000 961,115 961,115 Net County Cost $ 440,527 $ 0 $ 473,385 $ 473,385 Budget Positions 25 25 25 25 SUMMARY OF CHANGES: The number of cases and requests for services continues to grow for Child Support due to the population growth. The division anticipates that it will be able to continue to improve the number of collections that it receives. Child Support incentives of$415,000 have been budgeted under Non-Program Revenue. OBJECTIVES: Obtain child support payments for TANF and non-welfare households. Child Support collections lower the cost of the TANF Program and help to keep other households self- sufficient. Administrative costs cover compensation for legal technicians, parent locators, and attorney costs. 269 CHILD SUPPORT ADMINISTRATION (CONTINUED) 2100-42200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 5,500 5,500 5,500 _Efficiency Measures FTE'S per 10,000/capita 1.28 1.24 1.20 Per capita cost (county support) $2.259 $0.00 $2.270 Effectiveness Measures (desired results) Establish Paternity 94% 94% 94% Cases with Court Orders 84% 84% 84% Collection Rate Current Support 61% 61% 61% Cases Paying on Arrears 53% 53% 53% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 270 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Temporary Assistance to Needy BUDGET UNIT TITLE AND NUMBER: Families & Administration (TANF) - 2100-42365 DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF program. This budget unit also has administrative funding for TANF staff and operating costs. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 897,879 $ 400,000 $ 400,000 $ 400,000 Supplies 360,454 0 0 0 Purchased Services 385,716 500,000 500,000 500,000 Fixed Charges 1,804,514 585,083 585,083 585,083 Contra Expense -183,746 0 0 0 Capital 191,573 0 0 0 Gross County Cost $ 3,456,390 $ 1,485,083 $ 1,485,083 $ 1,485,083 Revenue 3,129,226 0 0 0 Net County Cost $ 327,164 $ 1,485,083 $ 1,485,083 $ 1,485,083 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: When welfare reform was first started, the number of households dropped dramatically. With the recession, caseloads have increased due to the inability of clients to locate employment. The majority of the clients that use TANF have major problems that limit their ability to work. Some of these problems include mental health and physical limitations. OBJECTIVES: Provide assistance payments to eligible recipients of the TANF Program. The average household is comprised of the caretaker mother and two children. Provide employment training, work experience, and job placement for clients. Provide for funding necessary for staff associated with the TANF Program. 271 TEMPORARY ASSISTANCE TO NEEDY FAMILIES & ADMINISTRATION 2100-42365 (CONTINUED) PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Loads (Average) 450 450 450 _Efficiency Measures FTE'S per 10,000/capita .564 .546 .528 Per capita cost (county support) $1.678 $7.370 $7.122 Effectiveness MeasuresIdesired results! Work participation rate - one parent family 50% 50% 50% Work participation rate - two parent family 90% 90% 90% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Only $535,083 is expected to be spent of the Maintenance of Effort (MOE) amount. Therefore, $950,000 is shown as a TANF adjustment amount. BOARD ACTION: No change. 272 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled -- 2100-42370 DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits for SSI clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Fixed Charges 97,346 115,000 115,000 115,000 Contra Account -12,307 -25,000 - 25,000 - 25,000 Capital 0 0 0 0 Gross County Cost $ 85,039 $ 90,000 90,000 90,000 Revenue 0 15,000 $ 15,000 $ 15,000 Net County Cost $ 85,039 $ 75,000 $ 75,000 $ 75,000 Budget Positions __ __ -- - - SUMMARY OF CHANGES: No significant changes are anticipated for 2004 for this program. The state of the local economy affects this program. When jobs are not plentiful a greater number of individuals tend to file for disability since employers can be very selective with individuals that they employ. OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible disabled clients. Another component of this program serves clients as supplement to their Social Security benefits. 273 AID TO NEEDY DISABLED (CONTINUED) 2100-42370 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Output Case Load 2,000 2,000 2,000 Efficiency Measures Per capita cost (county support) .436 .372 .360 Effectiveness Measures (desired results) Establish program eligibility within 60 Days 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 274 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Care -- 2100-42375 DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and "income eligible" households. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 309,896 $ 140,000 $ 300,000 $ 300,000 Supplies 23,028 0 0 0 Purchased Services 7,913 927,000 1,405,000 1,405,000 Contra Expense 0 -5,000 -5,000 -5,000 Fixed Charges 569,618 0 0 0 Gross County Cost $ 910,455 $ 1,062,000 $ 1,700,000 $ 1,700,000 Revenue 313,760 112,000 700,000 700,000 Net County Cost $ 596,695 $ 950,000 $ 1,000,000 $ 1,000,000 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: Quality day care at an affordable cost will continue to be a challenge for working families to obtain. Due to budget problems the department has had to look for ways to reduce costs. Cost reductions have focused on reducing the amount of income providers receive to care for children. OBJECTIVES: Purchase of day care services for eligible children. This program also includes services for a small number of"special needs" children when child protection is a concern. The program is available to clients enrolled in the TANF Program. The department pays state rates for payment of day care services for special needs children who are in child protection. 275 CHILD CARE (CONTINUED) 2100-42375 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 625 625 625 Efficiency Measures FTE'S per 10,000/capita .256 .248 .240 Per capita cost (county support) $3.06 $4.71 $4.80 Effectiveness Measures desired results) Process applications within 60 days 100% 100% 100% Error rate under 5% 5% 5% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Board has already addressed program changes in June, 2003, to hold costs down in 2004. POLICY REDUCTIONS ADOPTED NOT ADOPTED Eliminate holds $ 20,808 Reduce absences to 3 days 61,458 Eliminate registrations 63,913 Reduce education to one year limit 100,477 Eliminate education benefit $ 72,345 Eliminate absences 271,470 Lower eligibility to 185% of poverty 509,670 Adopt 20% rule 6,260 BOARD ACTION: The Board re-affirmed the changes made in June, 2003. No change. 276 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Old Age Pension -- 2100-42380 DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who meet income, resource and age tests. Program costs are reimbursed 99.5 percent by the state. Administrative costs are reimbursed 80 percent and are included as part of the Social Services Administrative budget. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 70,480 $ 0 $ 0 $ 0 Supplies 10,685 0 0 0 Purchased Services 6,252 0 0 0 Fixed Charges 9,850 10,000 10,000 10,000 Contra Expense 0 0 0 0 Gross County Cost $ 97,267 $ 10,000 $ 10,000 $ 10,000 Revenue 85,606 0 0 0 Net County Cost $ 11,661 $ 10,000 $ 10,000 $ 10,000 Budget Positions SUMMARY OF CHANGES: No significant changes are anticipated for this program during 2004. Population growth in the county will lead to higher caseloads. The main problem for this program is the limited administrative dollars available to hire technicians to manage the cases. OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting age, resource and income tests. Program costs are reimbursed 100 percent by the state, except for home care allowances where the county contribution is 5 percent of these costs. Administrative costs are reimbursed 80 percent by the state. OAP money payments serve as income supplement to social security payments in many OAP households. 277 OLD AGE PENSION (CONTINUED) 2100-42380 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 2,000 2,000 2,000 Efficiency Measures Per capita cost (county support) .060 .050 .048 Effectiveness Measures (desired results) Approve applications within 45 days 80% 80% 80% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 278 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Welfare and Administration — 2100-42410 DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster homes, group homes, residential treatment centers, and residential child care facilities. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 3,464,320 $ 3,536,586 $ 3,750,000 $ 3,750,000 Supplies 363,804 0 0 0 Purchased Services 683,174 2,720,000 3,000,000 3,000,000 Contra Expenses -349,321 -200,000 -200,000 -200,000 Fixed Charges 1,968,546 0 0 0 Capital 273,528 0 0 0 Gross County Cost $ 6,404,051 $ 6,056,586 $ 6,550,000 $ 6,550,000 Revenue 4,266,368 3,884,583 4,050,000 4,050,000 Net County Cost $ 2,137,683 $ 2,172,003 $ 2,500,000 $ 2,500,000 Budget Positions 58 62 62 62 SUMMARY OF CHANGES: The demand for services continues to grow due to an increasing population and substance abuse. The Department will work with the court system to limit the amount of expenditures in this program area. In the future the community will need to work on a system wide solution to the growing social problems that result in placement of children. Improved mental health services, effective probation, better day care options, more school programs, are just a few of the areas that need to be explored to reduce the number of services that are being requested of the department. OBJECTIVES: Expenditures in this program are for the placement of children into facilities due to abuse or for placement of youth beyond control of their parents. Placements are made in family foster homes, group homes, child placement agencies, and residential child care facilities. Some costs are reduced by the collections from parents and social security. 279 CHILD WELFARE AND ADMINISTRATION (CONTINUED) 2100-42410 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Average Case Load 815 815 815 _Efficiency Measures FTEs per 10,000/capita 3.179 3.077 2.974 Per capita cost (county support) $10.96 $10.78 $11.99 Effectiveness Measures (desired results) Reduce RTC placement (Average) 80 80 80 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. This budget must continue to be monitored, and creative ways employed to hold down the growing costs in this area. BOARD ACTION: No change. 280 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Core Services 2100-42415 DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster care program primarily through counseling and parental education. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 204 2,500 2,500 2,500 Fixed Charges 1,204,141 1,375,000 1,375,000 1,375,000 Capital 0 0 0 0 Gross County Cost $ 1,204,345 $ 1,377,500 $ 1,377,500 $ 1,377,500 Revenue 1,058,881 1,177,500 1,177,500 1,177,500 Net County Cost $ 145,464 $ 200,000 $ 200,000 $ 200,000 Budget Positions __ -- -- __ SUMMARY OF CHANGES: Funding for this program is not anticipated to increase during 2004. However, the demand for services is growing. This program will continue to be used to limit and shorten the number of foster care placements. OBJECTIVES: This program is designed to provide services such as counseling, day treatment, and education to prevent out-of-home placements. In addition, services are provided to reunite families with children in foster care. A plan is developed on an annual basis and submitted to the State for approval. Cases are monitored to determine the effectiveness of providers and program. 281 CORE SERVICES (CONTINUED) 2100-42415 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Case Load 125 125 125 Efficiency Measures Per capita cost (county support) $0.746 $0.993 $0.959 Effectiveness Measures (desired results) Amount above allocation $250,000 $250,000 $250,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 282 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Low Income Energy Assistance Program & BUDGET UNIT TITLE AND NUMBER: Administration -- 2100-42610/42620 DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program. This program is 100 percent federally funded. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 94,377 $ 119,600 $ 119,600 $ 119,600 Supplies 475 1,300 1,300 1,300 Purchased Services 15,372 9,100 9,100 9,100 Fixed Charges 757 0 0 0 Capital 0 0 0 0 Gross County Cost $ 110,981 $ 130,000 $ 130,000 $ 130,000 Revenue 111,840 130,000 130,000 130,000 Net County Cost $ - 859 $ 0 $ 0 $ 0 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: The cost of natural gas is expected to increase during 2004. This will not result in higher county costs. Increased costs will result in more applications from clients that are not able to pay heating bills. OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program. Eligibility is determined after an application is submitted by clients. Staff are seasonal or temporary. 283 LOW INCOME ENERGY ASSISTANCE PROGRAM &ADMINISTRATION (CONTINUED) 2100-42610 & 42620 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load (End of Program) 3,500 3,500 4,000 Efficiency Measures FTEs per 10,000/capita .256 .248 .240 Per capita cost (county support) 0 0 0 Effectiveness Measures (desired results). Determine eligibility within 45 days 100% 100% 100% Stay within allocations 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 284 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: General Assistance —2100-42700 DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for Federal/State categorical assistance programs and help for some medical indigents. Totally funded by county. Expenditures from this program are not covered by TANF, OAP, AND, etc. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 102,898 134,000 134,000 134,000 Contra Expense -1,267 -2,000 -2,000 -2,000 Capital 0 0 0 0 Gross County Cost $ 101,631 $ 132,000 $ 132,000 $ 132,000 Revenue 0 0 0 0 Net County Cost $ 101,631 $ 132,000 $ 132,000 $ 132,000 Budget Positions SUMMARY OF CHANGES: Expenditures for dental, vision, burial, prescriptions, and in-kind services have remained fairly stable over the last few years. The impact of State budget problems may create a need to increase funding for General Assistance at some point in the future. Depending on requests for funds during 2004, it may be necessary to transfer funds from one line item to another during the year. The following is a breakdown of the amounts requested: Dental $ 17,000 Vision 22,000 Shelter 40,000 In-Kind 5,000 Prescription 5,000 Burial 25,000 Shelter Care Mgmt. 20,000 Refund - 2.000 Total 132 000 285 GENERAL ASSISTANCE (CONTINUED) 2100-42700 OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of public assistance. Non-mandated and funded 100 percent by the county. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load excluding shelter (Average) 75 75 75 Efficiency Measures Per capita cost (county support) $0.521 $0.655 $0.633 Effectiveness Measures (desired result Remain within allocations 100% 100% 100% Shelter nights 2,900 2,900 2,900 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. These funds are 100% county funds, and at the total discretion of the County Commissioners. BOARD ACTION: No change. 286 HEALTH FUND - . HE_ A,L' rFT F LTNII. Revenue Chances O O M to N a m le (0 n a 1n c+j N a $2,500,000 / et *a 03 / $2,000,000 N. n ^ , --o C2004 $1,500,000 ,-MM,, w M O 02003 N a r - a O $1,000,000 v ffed N $500,000 " ',. — N $o / / Solid Waste Trfs Federal/State Miscellaneous General Fund Trfs Chg for Services Licenses & Permits Fund Balance 2004 Revenue TOTAL: $6,226,641 (2003 : $5,812,684) General Fund Transfer $2,227,430 35.8% Licenses & Permits Miscellaneous $340,400 5.5% $17,750 0.3% Charges for Services _ _- Solid Waste Transfer $588,159 9.4% $707,377 11 .4% Fund Balance $500,000 8.0% Federal/State $1 ,845,525 29.6% 287 HEALTH FUND 2004 Expenditures Expenditure Changes TOTAL: $5,726,641 (2003: $5,412,684) 12.130.100 $3.000.000 ova.. 11.943.121 - - Health Protection Sery sx.sao.oao $2,074,157 36.2% u 000 oao L72004 woo.= 02003 1561.15 $1.$1.000.000OOo.a $61.505 - ^•n .... ."� Administration so $168,083 2.9% e $ Health Promotion $724.671 12,7% Community Health n $2,759,730 48.2% 6I toCO O o All Funds Expenditures Ten Year Trend Health Fund Expenditures and Local Taxes 140 / 120 �-�--y �..._. . l ._.. _. 100 He lth 80 OHeallhFund: 31k 0 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 TEN YEAR TREND Cumulative Percent Increase: Health Subsidy 140 - 120 ❑Taxes z �O Health Subsidy , 100 - r.: _.----- - Viµ; r-• 60 - 40 — s 20 -- 0 -- I f I I I I I I I 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 PUBLIC HEALTH FUND SUMMARY In preparing its budget for FY2004,the Weld County Department of Public Health and Environment used its and Weld County Government's Strategic Plans as an overall guide for prioritizing activities and programs. The Department then identified efficiencies in operations (reduced expenses, increased revenues)that resulted in a final net county cost budget request increase of only$20,260 over the budget for FY2003. Budgeted FTE's has fallen from 83.17 in 2002 (actual) to 79.62 with the FY2004 request—a reduction of 4.45% in budgeted positions over two years. This decrease in FTE contrasts with a 6.9% increase in county population projected over the same two-year period. Revenue projections for FY2004, while down from 2002 (actual) as a result of the State's elimination of per capita support to local health departments, show an increase of almost$249,544 from the current approved budget for 2003. This increase results largely from the department's efforts to improve cost recovery by billing Medicaid for reimbursable clinical services provided to clients and grants. The Administration Division request projects a net decrease of $73,008 in Personnel Services resulting from the combination of the proposed three percent cost-of-living increase, and the transfers of a full-time Epidemiologist to the Nursing Division and a 0.5 FTE Emergency Health Planner to the Environmental Health Division. These positions will continue to be funded under a federal Bioterrorism and Emergency Preparedness grant. The positions are being transferred to the other divisions to better align job functions with existing staff and to assure appropriate supervision. The transfer of positions also results in a decrease in Supplies of$9,493, a decrease in Fixed Charges of $16,962, and an offsetting decrease in grant revenue to the Administration Division of$144,405. Increased fees for accessing the electronic birth certificate system charged by the Colorado Department of Public Health and Environment results in an additional decrease in projected revenue of$1,500. Purchased Services for the Administration Division are anticipated to increase by a net of$6,643 resulting from the combination of a decrease due to the transfer of Bioterrorism and Emergency Preparedness positions to other departments and the projected increased cost of data processing and telephone services. With the transfers, projected positions for the Administration Division decrease by 1.5 FTE. Performance measures will show a continued increase without additional FTE and the FTE'S per 10,000/capita will decrease by 0.027 from 2002 actual to the proposed FY2004 request. A Health Alert Network grant of$32,083 was added in the final budget. Health Promotion programs are projected to experience a 2.0 reduction in Health Education Specialist positions due to the Colorado Legislature's decrease in funding under the Master Tobacco Settlement grant. Health Promotion's FY2004 request also reflects the additional loss of 0.3 grant-funded FTE previously dedicated to HIV education. Other changes proposed in Personnel Services include increases of 0.5 FTE for Abstinence Education, 0.25 FTE in the grant- funded Colorado Women's Cancer Control Initiative, 0.13 FTE from a grant-funded Susan G. Komen breast cancer prevention program,and 2.5 FTE added for the Steps to a Healthier Colorado grant. With the loss of$178,157 in Master Tobacco Settlement grant support,the Health Promotion FY2004 request also anticipates the Tobacco Coordinator's supervisory position returning to a Health Education Specialist II. The net effect of personnel changes, including an anticipated three percent cost-of-living increase, is an increase in salary expenses of$57,868 for FY2004. Supplies for Health Promotion programs are anticipated to decrease by $919 for FY2004. Purchased Services for FY2004 are projected to decrease by$7,075 due to a reduction in funding under the Bioterrorism and Emergency Preparedness grant for the development and implementation of a communication resource survey completed in FY2003. Fixed charges are projected to increase by$7,928 for Health Promotion programs. Net county cost to operate Health Promotion programs is projected to increase by$143,474 resulting primarily from the department's request to continue to support Abstinence Education out of the General Fund rather than from TANF funds, as was done in the current fiscal year. In the final budget, Steps to a Healthier Colorado grant of$202,496 was added. 290 The Community Health Services' (Nursing) FY2004 request includes a net increase in FTE of 0.1. The changes in Personnel Services include the loss of 0.5 FTE Tuberculosis Nurse and 0.5 FTE Tuberculosis Outreach Worker temporary positions, the reduction of 0.85 FTE Nursing Generalist position, the reduction of 0.6 FTE Office Technician position previously dedicated to the Children with Special Needs Program (HCP) and elimination of 0.15 FTE Dietician, the transfer of 1.0 FTE Emergency Epidemiologist position to the Division from Administration, an increase of 0.6 FTE Office Technician dedicated to EPSDT (Early Periodic Screening Diagnosis and Treatment) as a result of a new regional contract, the increase of 0.6 FTE Hispanic Community Outreach Health Education Specialist to support nursing programs, and an increase of 0.5 FTE Emergency Preparedness Intern. Supplies for FY2004 are projected to decrease by $16,592 from the budgeted amount for the current year due to one-time expenses associated with Tuberculosis epidemic response, and start-up costs for the Nurse Family Partnership and Southwest Weld County programs. Purchased Services are projected to increase by$41,327 due to increases in contracted services for the Health Care Program for Children with Special Needs, Early and Periodic Screening, Diagnosis and Treatment Program, and Bioterrorism training. Fixed charges for overhead are projected to increase by $16,556, due mostly to historically increased costs for data processing and telephone support services. Revenue is anticipated to increase by$126,167 for FY2004,resulting primarily from the transfer of Bioterrorism and Emergency Preparedness grant support to the Division, increases in the HCP and EPSDT grant programs, and improved Medicaid reimbursement for clinical services provided to clients. The net effect of the changes proposed in the FY2004 request for Community Health Services is an increase in net county cost of$2,763. Environmental Health Services Division's FY 2004 request projects an overall decrease in net county cost to support activities of$65,324 from the approved FY2003 budget. This decrease in county support of activities results primarily from increased revenues of$212,860. The projected increases in revenue for FY2004 result primarily from the laboratory's ability to receive reimbursement for clinical testing done on Medicaid-eligible clients, increased recovery of costs associated with operating food safety programs allowed under legislation passed in 2003, and the transfer of Bioterrorism and Emergency Preparedness grant funding from Administration to the Environmental Health Services Division. Fee increases to recover costs associated with operating the Septic and Biosolids programs,water testing, and institution inspection activities are proposed for FY2004. The increase in FTE of 0.5 results from the transfer of the grant-funded Emergency Health Planner position from Administration to Environmental Health Services. Supplies are projected to increase by$70,696 in FY2004, due mostly to anticipated growth in clinical laboratory testing on Medicaid-eligible clients receiving prenatal care at the health department and for supplies needed to prepare the laboratory to test for agents likely to be used as agents of Bioterrorism. Purchased Services are projected to decrease by $29,294 in FY2004 based upon review of historical spending. Review of historical costs to support data processing and telephone services result in the request for an increase of$21,941 in Fixed Charges for FY2004. The Department's greatest challenges in FY2004 include the continued loss of state support for local public health infrastructure through per capita funding, the inability to consistently staff the Southwest Weld County Services Center without additional dedicated FTE's, an increase in the population of Weld County at a time when public health FTE's are decreasing,the impact on routine operations of preparing for Emerging and Re-emerging Infectious Diseases (West Nile, SARS, smallpox, etc.), the heightened expectations associated with emergency preparedness, the lack of well-developed surge capacity to respond to urgent/emergent situations, and compliance with federal HIPAA regulations. The Department will also be implementing new electronic Patient Management (scheduling and billing) and Electronic Medical Record systems in 2004 which will result in increased demands on staff time for training and preparing for implementation of these systems. Despite these heightened demands on the Department's resources,a FY2004 proposal has been submitted that reduces FTE's and projects an increase in net county cost which is less than expense associated with the proposed three percent cost-of-living increase. 291 PUBLIC HEALTH FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL LICENSES&PERMITS 2560 41400 4210 LICENSES 67,125.00 94,000.00 94,000.00 94,000.00 2560 41400 4221 PERMITS 245,189.00 246,400.00 246,400.00 246,400.00 TOTAL LICENSES&PERMITS 312,314.00 340,400.00 340,400.00 340,400.00 INTERGOVERNMENTAL REVENUE 2530 41300 4321 MEDICAID 43,950.00 38,675.00 38,675.00 38,675.00 2530 99900 4321 MEDICAID 25,000.00 25,000.00 25,000.00 25,000.00 2530 41300 4322 MEDICARE 500.00 500.00 500.00 500.00 2500 99900 4340 GRANTS 144,405.00 0.00 0.00 32,083.00 2520 41210 4340 GRANTS 0.00 10,799.00 10,799.00 10,799.00 2520 99900 4340 GRANTS 336,065.00 161,809.00 161,809.00 161,809.00 2521 41210 4340 GRANTS 14,700.00 0.00 0.00 0.00 2530 41300 4340 GRANTS 0.00 52,383.00 52,383.00 0.00 2530 99900 4340 GRANTS 956,216.00 1,062,023.00 1,062,023.00 1,073,242.00 2534 41300 4340 GRANTS 755.00 0.00 0.00 0.00 2535 41300 4340 GRANTS 30,038.00 32,000.00 32,000.00 32,000.00 N 2560 41400 4340 GRANTS 15,000.00 59,286.00 59,286.00 30,000.00 .. 2560 99900 4340 GRANTS 109,286.00 131,392.00 131,392.00 170,921.00 N 2564 41400 4340 GRANTS 67,711.00 68,000.00 68,000.00 68,000.00 250303 41210 4340 GRANTS 0.00 0.00 0.00 202,496.00 2500 41100 4356 COUNTIES 2,163,017.00 2,183,277.00 2,183,277.00 2,227,430.00 TOTAL INTERGOVERNMENTAL REVENUE 3,906,643.00 3,825,144.00 3,825,144.00 4,072,955.00 CHARGE FOR SERVICES 2500 41100 4410 CHARGE FOR SERVICES 137,500.00 136,000.00 136,000.00 136,000.00 2530 41300 4410 CHARGE FOR SERVICES 182,400.00 150,659.00 150,659.00 150,659.00 2530 99900 4410 CHARGE FOR SERVICES 16,700.00 70,000.00 70,000.00 70,000.00 2534 41300 4410 CHARGE FOR SERVICES 1,200.00 0.00 0.00 0.00 2560 41400 4410 CHARGE FOR SERVICES 124,000.00 231,500.00 231,500.00 231,500.00 TOTAL CHARGE FOR SERVICE 461,800.00 588,159.00 588,159.00 588,159.00 MISCELLANEOUS 2560 41400 4680 OTHER 0.00 350.00 350.00 350.00 2530 41300 4690 DONATIONS 0.00 1,400.00 1,400.00 1,400.00 2530 99900 4690 DONATIONS 24,550.00 16,000.00 16,000.00 16,000.00 TOTAL MISCELLANEOUS 24,550.00 17,750.00 17,750.00 17,750.00 TRANFERS-IN 2560 41400 712700 TRANFERS-IN 707,377.00 707,377.00 707,377.00 707,377.00 TOTAL PUBLIC HEALTH FUND 5,412,684.00 5,478,830.00 5,478,830.00 5,726,641.00 PUBLIC HEALTH FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2500 41100 ADMINISTRATION 137,499.00 136,002.00 136,002.00 136,002.00 2500 99900 UNALLOCATED GRANTS 144,405.00 0.00 0.00 32,083.00 250303 41210 GENERAL HEALTH EDUCATION 0.00 0.00 0.00 202,496.00 2520 41210 GENERAL HEALTH EDUCATION 221,814.00 233,473.00 233,473.00 233,473.00 2520 99900 UNALLOCATED GRANTS 318,822.00 288,701.00 288,701.00 288,701.00 2521 41210 GENERAL HEALTH EDUCATION 16,222.00 0.00 0.00 0.00 2530 41300 NURSING 729,414.00 821,093.00 821,093.00 821,093.00 2530 99900 UNALLOCATED GRANTS 1,858,197.00 1,889,714.00 1,889,714.00 1,889,714.00 2534 41300 NURSING 540.00 0.00 0.00 0.00 2535 41300 NURSING 42,649.00 48,926.00 48,926.00 48,926.00 2560 41400 ENVIROMENTAL 1,783,712.00 1,856,194.00 1,856,194.00 1,856,194.00 2560 99900 UNALLOCATED GRANTS 80,000.00 131,391.00 131,391.00 144,623.00 ry 2564 41400 ENVIROMENTAL 79,409.00 73,336.00 73,336.00 73,336.00 Le TOTAL PUBLIC HEALTH FUND 5,412,683.00 5,478,830.00 5,478,830.00 5,726,641.00 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: SUMMARY--All Departments -- Fund 2500 DEPARTMENT DESCRIPTION: See individual units. ACTUAL BUDGETED REQUESTED FINAL - RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 3,633,425 $ 3,887,051 $ 3,945,558 $ 4,038,043 Supplies 284,972 314,561 354,713 400,444 Purchased Services 900,249 1,168,357 1,172,297 1,255,524 Fixed Charges 596,451 672,838 700,270 726,638 Contra Expense -588,880 -646,623 -699,708 -699,708 Capital 0 16,500 5,700 5,700 Gross County Cost $ 4,826,217 $ 5,412,684 $ 5,478,830 $ 5,726,641 Revenue 3,412,538 3,249,667 3,295,553 3,499,211 Net County Cost $ 1,413,679 $ 2,163,017 $ 2,183,277 $ 2,227,430 Budget Positions 83.17 79.44 76.62 79.62 SUMMARY OF CHANGES: See individual budget units. OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County;and 4)To develop programs that address the major public health issues within the county. 294 HEALTH FUND SUMMARY ALL DEPARTMENTS (CONTINUED) FUND 2500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs: See individual budget units Efficiency Measures (based on population of 195,000 in 2002, 201,500 in 2003 and 2085500 in 2004): FTE's per 10,000/capita 4.27 3.94 3.82 Per capita cost (county support) $7.25 $10.73 $10.82 c Effectiveness Measures (desired results See individual budget units. FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units. BOARD ACTION: See individual budget units. 295 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue —2500-4110 DEPARTMENT DESCRIPTION: Non-program revenues from the State per capita health funds. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 77,135 0 0 0 Net County Cost $ -77,135 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Due to budget shortfalls for the State of Colorado, there is no anticipated per capita revenue being budgeted for 2004. OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County; 4) To develop programs that address the major public health issues within the county. 296 HEALTH DEPARTMENT NON-PROGRAM REVENUE (CONTINUED) 2500-4110 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs See individual budget units Efficiency Measures Per capita cost (county support) ($.40) -0- -0- _Effectiveness Measures (desired results) See individual budget units FINANCE/ADMINISTRATION RECOMMENDATION: N/A. BOARD ACTION: No change. 297 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Administration -- 2500-41100 DEPARTMENT DESCRIPTION: Overall administration of Department of Public Health and Environment,including personnel,fiscal management,data and records management,procurement and facilities management. The Director is the official registrar of vital statistics for Weld County. Records of births and deaths that occur in Weld County are kept and certified copies are available upon request from the deputy registrar. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 369,465 $ 492,829 $ 419,821 $ 419,821 Supplies 28,074 21,243 11,750 43,833 Purchased Services 365,472 397,494 404,137 404,137 Fixed Charges 20 16,962 0 0 Contra Expense -588,880 -646,623 -699,708 -699,708 Capital 0 0 0 0 Gross County Cost $ 174,151 $ 281,905 $ 136,000 $ 168,083 Revenue 250,135 281,905 136,000 168,083 Net County Cost $ -75,984 $ 0 $ 0 $ 0 Budget Positions 7.5 8.5 7.0 7.0 SUMMARY OF CHANGES: The full-time epidemiologist and half-time health planner funded by the Bioterrorism Grant are being transferred to the Nursing and Environmental Health divisions respectively in 2004. This transfer, along with the proposed three percent cost-of-living increase, has the net result of a $73,008 decrease in Personnel Services. The transfer of positions also results in a $9,493 decrease in Supplies, a $16,962 decrease in Fixed Charges, and a $144,405 decrease in Revenue. The balance of decreased revenue, $1,500, is due to increased fees from the Colorado Department of Public Health and Environment for access to the electronic birth certificate system. A requested increase of$6,643 in Purchased Services is the net effect of the Bioterrorism Grant transfer and the projected increased cost of data processing and telephone services. Budgeted positions are decreased by 1.5 with the Bioterrorism Grant transfer. 298 ADMINISTRATION (CONTINUED) 2500-41100 OBJECTIVES: 1) Issue birth and death certificates; 2) Provide fiscal, personnel and general management support to Environmental Protection, and Community Health Services and Health Promotion. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Birth / Death Certificates issued 16,755 17,000 18,000 Efficiency Measures FTE's per 10,000/capita (Based on .359 .422 .337 population of 195,000 in 2002, 201,500 in 2003, and 208,500 in 2004.) Per capita cost (county support). Included -$0.39 $0.00 $0.00 In other divisions as overhead expense. Effectiveness Measures (desired results) Increase number of certified copies of birth and death records issued and increase collection of Medicaid and self pay revenue. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Concur with the transfer of positions. BOARD ACTION: Final budget includes $32,083 for a funding contract for the Health Alert Network. Revenues offset expenditures. No other changes. 299 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Health Promotion Programs—2520-41210 DEPARTMENT DESCRIPTION: Health Promotion provides health promotion/prevention services and resources for the department and the community.The Health Promotion team is the liaison with the local TV/radio/newspaper media for the health department. They develop and distribute emergency communication and education to the public. The Health Promotion team provides support internally for producing educational materials, reports, and local health data. They are a resource for the community, providing expertise in developing and implementing programs to promote healthy behaviors. Programs include: prevention of unintended injuries, nutrition and fitness programs, prevention of diabetes, cancer and other chronic diseases; prevention of teen sex, unintended pregnancy and STI/HIV. Health educators assist groups and communities identify health issues and develop a plan to address these issues. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 314,841 $ 349,223 $ 314,606 $ 407.091 Supplies 21,653 17,145 16,226 26,334 Purchased Services 99,974 122,584 115,509 191,075 Fixed Charges 59,620 67,906 75,834 100,171 Capital 0 0 0 0 Gross County Cost $ 496,088 $ 556,858 $ 522,175 $ 724,671 Revenue 388,252 350,765 172,608 375,104 Net County Cost $ 107,836 $ 206,093 $ 349,567 $ 349,567 Budget Positions 7.98 7.80 6.38 I 8.88 SUMMARY OF CHANGES: The Health Promotion Team lost 2.0 Health Education Specialist positions with the decrease in Tobacco grant funds, and a grant funded .3 FTE for HIV education. We gained a .5 FTE for abstinence education, a .25 FTE in the CWCCI coordinator position, and .13 FTE for the Komen grant (filled by the CWCCI coordinator). The Tobacco Coordinator's position will decrease to a Health Education Specialist II. These changes will decrease FTE by 1.42 and personnel salary costs by$34,617. Supplies decreased by$919. Purchased services decreased $7,075 with a change in the amount budgeted for contract services to develop and implement a communications resource survey for Emergency Preparedness and Health Promotion. Overhead increased by $7,928. Revenue is expected to decrease by $178,157 from the loss of Tobacco funds and a state funded HIV grant. General county funds will replace Social Services TANF funds for abstinence education. There is an increase in CWCCI funding and a new Komen grant for cancer prevention. 300 PROMOTION SERVICES 2500-41200, 2520-41210 (CONTINUED) OBJECTIVES: 1) Provide best practices for health promotion and support by identifying and implementing population based programs that promote positive human development, behavior change and improved health outcomes for the community. 2) Provide accurate communication to the public as a liaison with the media, CDPHE and other local agencies for health information, communicable disease prevention, and emergency preparedness and response. 3. Provide science based data and resources to the community, schools, and agencies on tobacco use, abstinence from teen sex, including HIV/STI prevention, unintentional injury prevention, cancer, diabetes and other chronic disease prevention, including nutrition and fitness for youth and adults. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of adults/youth reached through media releases and program /event 115,049 30,000 120,000 participation Efficiency Measures FTE's per 10,000/capita 0.43 0.43 0.40 Per capita cost (county support) $1.01 $1.13 $1.67 Effectiveness Measures Reduction in motor vehicle fatalities 63 52 55 Reduction in teen birth rate for 10-17 yr 14.9 18/1000 13/1000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Board approved county funding for the abstinence education program in June, 2003. BOARD ACTION: Final budget includes the addition of$202,496 in expenses and revenues for the HHS Steps to a Healthier Colorado grant received in October, 2003. The grant added 2.5 FTE (1.0 Health Ed Specialist II, 1.0 Health Ed Specialist I, and 0.5 Office Tech III). No other changes. 301 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Community Health Services -- 2530-41300 DEPARTMENT DESCRIPTION: Holds clinics for immunizations, family planning, international travel health, and Tuberculosis. Provides immunizations, screening, counseling, communicable disease surveillance, containment, treatment, and teaching. Home visits for health promotion, evaluation, health assessment, and community activities. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,798,259 $ 1,838,421 $ 1,926,060 $ 1,926,060 Supplies 121,819 159,590 142,998 142,998 Purchased Services 229,236 279,488 320,815 320,815 Fixed Charges 328,302 353,301 369,857 369,857 Capital 0 0 0 0 Gross County Cost $ 2,477,616 $ 2,630,800 $ 2,759,730 $ 2,759,730 Revenue 1,387,388 1,281,309 1,448,640 1,407,476 Net County Cost $ 1,090,228 $ 1,349,491 $ 1,311,090 $ 1,352,254 Budget Positions 42.44 40.14 39.74 40.24 SUMMARY OF CHANGES: There was a total reduction of.4 nursing FTE from the 2003 budgeted positions due to reductions, eliminations, and temporary position job losses. Temporary positions were eliminated a .5 TB nurse and .5 TB outreach worker. A nurse position was reduced by .85 FTE, a .6 Hispanic Community Outreach Office Technician, and a .15 dietician were also eliminated. A full time regional epidemiologist, a .6 EPSDT Office Technician, and .6 Hispanic Community Outreach Health Education Specialist were added. Costs for supplies decreased by$ 16,592. This is due to a reduction in the TB epidemic response and start up supplies for the Nurse Family Partnership and Southwest county set up. Increased resources from the regional Bioterrorism Grant helps cover some of the ongoing operating needs. An increase in purchased services of $41,327 can be attributed to more contracted services for HCP, EPSDT, and Bioterrorism training. Overhead costs have increased by $16,556. Revenues increased by $167,331, due to increases of $56,623 in the HCP contract, $36,450 in EPSDT,$23,473 from Nurse Family Partnership funds,and$50,785 in fee for services in the family planning program. The revenues are projected to come through the Swift contract reimbursement and increased collection of fees from clients. Eligibility determination of clients who receive services at the clinic will identify clients who are able to pay for services. 302 COMMUNITY HEALTH SERVICES (CONTINUED) 2500-41300 OBJECTIVES: 1) To provide preventive and protective health services to the residents of Weld County. 2) Continue program evaluation and on-going analysis of cost effective methods of providing health services. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs 14,601 19,000 16,000 Efficiency Measures FTE's per 10,000/capita 2.18 1.99 1.93 Per capita cost (county support) $5.59 $6.70 $6.44 Immunizations given 4,600 7,500 6,000 Medicaid Presumptive Eligibility 534 625 600 Family Services 6,136 5,400 7,000 Effectiveness Measures (desired results) Fewer unintended pregnancies Increased access to prenatal care in the first trimester Evaluate barriers to accessing health care Ensure provision of immunizations and emergency response according to state law FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, including all grant program changes. BOARD ACTION: In the final budget, revenues were reduced $41,164 due to a reduction in the Bioterrorism/Emergency Preparedness grant. A one-half time FTE Emergency Preparedness Intern was added in the final budget. No other changes. 303 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Environmental Health Services - - 2560-41400 DEPARTMENT DESCRIPTION: The primary mission of the Division is to protect and perpetuate the public health of the citizens of the County with scientific risk assessments, the development of policies, monitoring and inspections, consultation,and the enforcement of regulations designed to protect food, water, and air supplies. Services include technical assistance and consultation, monitoring and sampling, inspection and enforcement, education and planning activities. The laboratory purpose is the prevention and control of communicable diseases and the epidemiological study of disease. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,150,860 $ 1,206,578 $ 1,285,071 $ 1,285,071 Supplies 113,426 116,583 183,739 187,279 Purchased Services 205,567 368,791 331,836 339,497 Fixed Charges 208,509 234,669 254,579 256,610 Capital 0 0 0 5,700 Gross County Cost $ 1,678,362 $ 1,926,621 $ 2,060,925 $ 2,074,157 Revenue 1,309,628 1,335,688 1,538,305 1,548,548 Net County Cost $ 368,734 $ 590,933 $ 522,620 $ 525,609 Budget Positions 25.25 23.00 23.50 23.50 SUMMARY OF CHANGES: Overall, the division's net county cost is $68,313 less than our 2003 request. This is due to continued efforts to recover costs and raise revenues while reducing expenses. 304 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2500-41400 SUMMARY OF CHANGES(CONTINUED): The Division's anticipated revenue in 2004 is $202,617 greater than the 2003 proposal. A large portion of the increased revenue is due to the laboratory's ability to receive reimbursement for medical samples from Medicaid eligible clients, which increased approximately $105,000. An additional $21,000 is anticipated due to the legislature's approval of an increase for Retail Food Establishment licenses. New revenue ($51,392)was also added with pass-through monies from the CDC through the CDPHE for bioterrorism preparedness planning and readiness activities. Also, in an ongoing effort to recover costs, fees have been evaluated in all programs. In order to more fully recover costs, fees will be increased in the septic and biosolids programs and, to a lesser degree, in the water and institution programs. The Division has requested .5 FTE over the 2003 level. The new .5 FTE position is funded with pass-through dollars from the CDC through the CDPHE for a Health Planner position. The Division requested$183,739 for supplies in 2004. This request is a $67,156 increase from the 2003 request. Approximately $58,000 of the increase is due to the anticipated growth in the number of medical samples the laboratory will be processing with the recent approval to recover fees from Medicaid. The bulk of the remaining increase is due to supplies necessary to upgrade and operate the laboratory to analyze for several biological agents that could be used in a bioterrorism attack. The Division's request for services has decreased by$36,955. The decrease is due to review of historical spending within the Division. Fixed charges have increased by approximately$19,910. This increase is due to the increased cost of overhead. There are no requests for capital equipment included in the 2004 budget by the Division. OBJECTIVES: 1) Assist in protecting the public's health from new, emerging, and existing communicable diseases. 2) Expand and maintain community partnerships to maximize resources for solutions to public health issues. 3)Attempt to minimize conflicts and the impact of development of rural areas through planning, communication, and service. 4) Strive to appropriately manage natural resources such as water, air, and raw products and their by-products/wastes. 5)Through communication and education, increase public awareness of issues that impact the health and safety of the community and individual. 6) Be prepared to respond appropriately to emergency situations. 7) Assess the community's health status to identify resources, barriers, and unmet needs. 8) Recruit, support, and retain required levels of qualified staff to have a positive impact in our ability to provide quality customer services, meet program requirements, and reduce errors. 305 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2500-41400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Restaurant and Food Program Activities 1,550 1,600 1,650 Laboratory analyses (medical, drinking water, waste water samples, etc.) 40,397 41,000 42,000 Household Hazardous Waste Disposed (lbs.) 379,005 450,000 540,000 Environmental Planning Reviews B 537,000 540,000 540,000 ISDS Inspection and Activities 753,000 750,000 725,000 Waste Inspections and Activities 225,000 225,000 225,000 Biosolids Inspections and Activities 145,000 150,000 155,000 Efficiency Measures FTE's per 10,000/capita 1.24 1.14 1.13 Per capita cost (county support) $2.29 $2.71 $2.52 Effectiveness Measures Reduce illnesses from communicable diseases Minimize environmental impacts from waste disposal and waste facilities Improve water quality Respond to environmental or public health emergencies Improve air quality Reduce environmental impacts from development FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, including fee adjustments. BOARD ACTION: Fee adjustments were approved in the final budget. Expenses of$13,232 were added from a grant for the Bioterrorism Strategic National Stockpile (SNS). Revenues of $17,657 were added due to SNS, with an offsetting drop of$7,414 in other Bioterrorism/Preparedness funding. No other changes. 306 aNnd SDOHnOSal NVVW1H I _ SI, 1 7iiiik; ymt�#s 1 ry a r ,€i6- m h a ; ix,1094-''t 194,-4' 14 Tu:' It 4 +t, 4O,1-i 'b.. 0 ni �f'Sw i h� ��1' N I t,C 1.V10 ,Ii; i 1 .y4n4:1 tt'zz5 z� c e0.1 I�.u d h t:. :, O IW giol E vt 1 a);4tt x µ ; o FFF--��i ° in ..x.i = g .5W i; I 9 y c .E M C E. ti N x ti s r„tt• +. i O itt U y Wc CV I Wco m x E a m 1 r w ' �••r c a g ;04:4a4� r t p-,,,,'1:14',;•P',M 4 � ,c �, ,1"+"" s9,rn #iery z s '{., ;.. W� -t. 7 its nn. ur I p Sk, I i 4 o 0 0 to 0 0 O 0 0 N N O o en 307 HUMAN SERVICES FUND SUMMARY The Human Services Fund for 2004 is projected to increase by$845,851,or7.99 percent,for a total of$11,433,351. Changes are associated with increases to Head Start Programs,which help with various needs of economically disadvantaged pre-school children and jobs programs, as well as Area Agency on Aging, which includes a variety of programs for older Americans. Being totally reliant upon state and federal funding sources,Human Services continues to operate in an environment of uncertainty. The Human Services Fund budget has been constructed based upon the best available information on the funding levels. It is very likely that many of the amounts will be changed between now and the actual execution of the 2004 budget. The primary programs of Human Services are associated with the Workforce Investment Act(W IA) funded under the Department of Labor,Employment and Training Administration. This program is anticipating $1,275,000 for 2004. In addition, the Job Service contract will be $620,000, and Temporary Assistance to Needy Families (TANF) is funded at$457,500, primarily for training of TANF clients. The Welfare to Work Grant remains the same at $250,000 for 2004. The Human Services Fund is totally funded through state and federal programs with the exception of the 25 percent local match for the Aging program, which amounts to $12,351. All Human Services indirect costs are included in the 2004 budget. Other programs of the Human Services Fund remain relatively stable programmatically with the following 2004 funding levels: Transportation $ 223,000 Supplemental Foods 1,184,000 Area Agency on Aging 1,167,500 Senior Nutrition 424,000 CSBG 290,000 Other 100,000 In the above programs,Weld County must continue to be responsive and reactive to federal and state administrative and budget changes in 2004. The budget includes funding for Head Start programs totaling $3,080,000, with an additional $2,230,000 for Migrant Head Start. The Pre-School Program is funded at $120,000, and all the educational programs total $5,430,000, up $104,000. 308 HUMAN SERVICES FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL INTERGOVERNMENTAL REVENUE 2654 60000 4310 FEDERAL 0.00 0.00 0.00 0.00 2611 60000 4314 USDA 115,000.00 180,000.00 180,000.00 180,000.00 2653 60000 4314 USDA 50,000.00 50,000.00 50,000.00 50,000.00 2654 60000 4314 USDA 10,000.00 16,000.00 16,000.00 16,000.00 261496 60000 4314 USDA 40,000.00 70,000.00 70,000.00 70,000.00 267695 60000 4314 USDA 184,000.00 184,000.00 184,000.00 184,000.00 2611 60000 4320 FEDERAL GRANTS 2,880,000.00 2,880,000.00 2,880,000.00 2,880,000.00 2627 60000 4320 FEDERAL GRANTS 17,000.00 20,000.00 20,000.00 20,000.00 2633 60000 4320 FEDERAL GRANTS 250,000.00 0.00 0.00 0.00 2635 60000 4320 FEDERAL GRANTS 66,000.00 80,000.00 80,000.00 80,000.00 2636 60000 4320 FEDERAL GRANTS 212,000.00 230,000.00 230,000.00 230,000.00 2637 60000 4320 FEDERAL GRANTS 210,000.00 320,000.00 320,000.00 320,000.00 2641 60000 4320 FEDERAL GRANTS 30,000.00 20,000.00 20,000.00 20,000.00 2643 60000 4320 FEDERAL GRANTS 200,000.00 250,000.00 250,000.00 250,000.00 2644 60000 4320 FEDERAL GRANTS 0.00 40,000.00 40,000.00 40,000.00 2651 60000 4320 FEDERAL GRANTS 48,649.00 55,000.00 55,000.00 55,000.00 2652 60000 4320 FEDERAL GRANTS 201,000.00 235,000.00 235,000.00 235,000.00 2653 60000 4320 FEDERAL GRANTS 193,000.00 220,000.00 220,000.00 220,000.00 La 2654 60000 4320 FEDERAL GRANTS 29,000.00 30,000.00 30,000.00 30,000.00 O 2655 60000 4320 FEDERAL GRANTS 13,000.00 15,000.00 15,000.00 15,000.00 1/4O 2657 60000 4320 FEDERAL GRANTS 2,500.00 2500.00 2,500.00 2,500.00 2658 60000 4320 FEDERAL GRANTS 2,500.00 4,000.00 4,000.00 4,000.00 2662 60000 4320 FEDERAL GRANTS 70,000.00 120,000.00 120,000.00 120,000.00 2673 60000 4320 FEDERAL GRANTS 0.00 100,000.00 100,000.00 100,000.00 261496 60000 4320 FEDERAL GRANTS 2,140,000.00 2,140,000.00 2,140,000.00 2,140,000.00 262695 60000 4320 FEDERAL GRANTS 561,000.00 620,000.00 620,000.00 620,000.00 264095 60000 4320 FEDERAL GRANTS 0.00 15,000.00 15,000.00 15,000.00 264096 60000 4320 FEDERAL GRANTS 0.00 5,000.00 5,000.00 5,000.00 267895 60000 4320 FEDERAL GRANTS 250,000.00 290,000.00 290,000.00 290,000.00 2672 60000 4321 MEDICAID 55,000.00 80,000.00 80,000.00 80,000.00 267695 60000 4324 VALUE OF INVENTORY 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 2628 60000 4340 GRANTS 0.00 40,000.00 40,000.00 40,000.00 2632 60000 4340 GRANTS 357,500.00 357,500.00 357,500.00 357,500.00 2638 60000 4340 GRANTS 0.00 20,000.00 20,000.00 20,000.00 2646 60000 4340 GRANTS 107,000.00 100,000.00 100,000.00 100,000.00 2669 60000 4340 GRANTS 0.00 9,000.00 9,000.00 9,000.00 2671 60000 4340 GRANTS 180,000.00 180,000.00 180,000.00 180,000.00 2672 60000 4340 GRANTS 0.00 23,000.00 23,000.00 23,000.00 2673 60000 4340 GRANTS 0.00 10,000.00 10,000.00 10,000.00 262995 60000 4340 GRANTS 158,000.00 190,000.00 190,000.00 190,000.00 265995 60000 4340 GRANTS 425,000.00 500,000.00 500,000.00 500,000.00 2651 60000 711000 TRANSFERS 12,351.00 12,351.00 12,351.00 12,351.00 TOTAL INTERGOVERNMENTAL REVENUE 10,069,500.00 10,713,351.00 10,713,351.00 10,713,351.00 HUMAN SERVICES FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL CHARGE FOR SERVICES 2611 60000 4410 CHARGE FOR SERVICES 10,000.00 10,000.00 10,000.00 10,000.00 2617 60000 4410 CHARGE FOR SERVICES 120,000.00 120,000.00 120,000.00 120,000.00 2632 60000 4410 CHARGE FOR SERVICES 40,000.00 100,000.00 100,000.00 100,000.00 2645 60000 4410 CHARGE FOR SERVICES 155,000.00 250,000.00 250,000.00 250,000.00 2646 60000 4410 CHARGE FOR SERVICES 13,000.00 40,000.00 40,000.00 40,000.00 2653 60000 4410 CHARGE FOR SERVICES 0.00 4,000.00 4,000.00 4,000.00 2654 60000 4410 CHARGE FOR SERVICES 12,000.00 4,000.00 4,000.00 4,000.00 2669 60000 4410 CHARGE FOR SERVICES 20,000.00 7,000.00 7,000.00 7,000.00 262995 60000 4410 CHARGE FOR SERVICES 5,000.00 5,000.00 5,000.00 5,000.00 TOTAL CHARGE FOR SERVICE 375,000.00 540,000.00 540,000.00 540,000.00 MISCELLANEOUS 261496 60000 4680 OTHER 20,000.00 20,000.00 20,000.00 20,000.00 2611 60000 4690 DONATIONS 1,000.00 0.00 0.00 0.00 2653 60000 4690 DONATIONS 122,000.00 150,000.00 150,000.00 150,000.00 2611 60000 4730 OTHER FEES 0.00 10,000.00 10,000.00 10,000.00 w TOTAL MISCELLANEOUS 143,000.00 180,000.00 180,000.00 180,000.00 I- TOTAL HUMAN SERVICES FUND 10,587,500.00 11,433,351.00 11,433,351.00 11,433,351.00 0 HUMAN SERVICES FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2611 60000 HUMAN SERVICES 3,006,000.00 3,080,000.00 3,080,000.00 3,080,000.00 261496 60000 HUMAN SERVICES 2,200,000.00 2,230,000.00 2,230,000.00 2,230,000.00 2617 60000 HUMAN SERVICES 120,000.00 120,000.00 120,000.00 120,000.00 262695 60000 HUMAN SERVICES 561,000.00 620,000.00 620,000.00 620,000.00 2627 60000 HUMAN SERVICES 17,000.00 20,000.00 20,000.00 20,000.00 2628 60000 HUMAN SERVICES 0.00 40,000.00 40,000.00 40,000.00 262995 60000 HUMAN SERVICES 163,000.00 195,000.00 195,000.00 195,000.00 2632 60000 HUMAN SERVICES 397,500.00 457,500.00 457,500.00 457,500.00 2633 60000 HUMAN SERVICES 250,000.00 0.00 0.00 0.00 2635 60000 HUMAN SERVICES 66,000.00 80,000.00 80,000.00 80,000.00 2636 60000 HUMAN SERVICES 212,000.00 230,000.00 230,000.00 230,000.00 2637 60000 HUMAN SERVICES 210,000.00 320,000.00 320,000.00 320,000.00 2638 60000 HUMAN SERVICES 0.00 20,000.00 20,000.00 20,000.00 264095 60000 HUMAN SERVICES 0.00 15,000.00 15,000.00 15,000.00 264096 60000 HUMAN SERVICES 0.00 5,000.00 5,000.00 5,000.00 2641 60000 HUMAN SERVICES 30,000.00 20,000.00 20,000.00 20,000.00 2643 60000 HUMAN SERVICES 200,000.00 250,000.00 250,000.00 250,000.00 2644 60000 HUMAN SERVICES 0.00 40,000.00 40,000.00 40,000.00 2645 60000 HUMAN SERVICES 155,000.00 250,000.00 250,000.00 250,000.00 2646 60000 HUMAN SERVICES 120,000.00 140,000.00 140,000.00 140,000.00 2651 60000 HUMAN SERVICES 61,000.00 67,351.00 67,351.00 67,351.00 2652 60000 HUMAN SERVICES 201,000.00 235,000.00 235,000.00 235,000.00 2653 60000 HUMAN SERVICES 365,000.00 424,000.00 424,000.00 424,000.00 2654 60000 HUMAN SERVICES 51,000.00 50,000.00 50,000.00 50,000.00 2655 60000 HUMAN SERVICES 13,000.00 15,000.00 15,000.00 15,000.00 2657 60000 HUMAN SERVICES 2,500.00 2,500.00 2,500.00 2,500.00 2658 60000 HUMAN SERVICES 2,500.00 4,000.00 4,000.00 4,000.00 265995 60000 HUMAN SERVICES 425,000.00 500,000.00 500,000.00 500,000.00 2662 60000 HUMAN SERVICES 70,000.00 120,000.00 120,000.00 120,000.00 2669 60000 HUMAN SERVICES 20,000.00 16,000.00 16,000.00 16,000.00 2671 60000 HUMAN SERVICES 180,000.00 180,000.00 180,000.00 180,000.00 2672 60000 HUMAN SERVICES 55,000.00 103,000.00 103,000.00 103,000.00 2673 60000 HUMAN SERVICES 0.00 110,000.00 110,000.00 110,000.00 HUMAN SERVICES FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 267695 60000 HUMAN SERVICES 1,184,000.00 1,184,000.00 1,184,000.00 1,184,000.00 267895 60000 HUMAN SERVICES 250,000.00 290,000.00 290,000.00 290,000.00 TOTAL HUMAN SERVICES FUND 10,587,500.00 11,433,351.00 11,433,351.00 11,433,351.00 w N BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Head Start Program -- 60000 - 2611 DEPARTMENT DESCRIPTION: Health, nutrition, education and day care programs for economically disadvantaged pre-school age children. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2,255,511 $ 1,500,000 $ 1,600,000 $ 1,600,000 Supplies 351,625 200,000 156,000 156,000 Purchased Services 251,749 1,300,000 1,318,000 1,318,000 Fixed Charges 10,212 6,000 6,000 6,000 Gross County Cost $ 2,869,097 $ 3,006,000 $ 3,080,000 $ 3,080,000 Revenue 2,869,097 3,006,000 3,080,000 3,080,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budgeted Positions - - - - - - - - SUMMARY OF CHANGES: Program revenues have increased $74,000 or 2.46% OBJECTIVES: 1) Administer program in accordance with Department of Health and Human Services (DHHS) rules and regulations; and 2) Provide services to eligible clients as specified in the Head Start plan approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients Served 641 640 640 Efficiency Measures Per capita cost $14.71 $14.92 $14.77 Per capita cost (County support) In kind $2.19 $2.19 $2.19 Effectiveness Measures (desired results) Maintain full case load slots 577 577 577 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 313 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Migrant Head Start -- 60000 - 2614 DEPARTMENT DESCRIPTION: Health, nutrition and day care programs for infant/toddler and preschool-age migrant children in Northeast Colorado and the Western slope. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 951,247 $ 1,000,000 $ 1,000,000 $ 1,000,000 Supplies 80,087 200,000 200,000 200,000 Purchased Services 940,908 897,000 1,027,000 1,027,000 Fixed Charges 790 3,000 3,000 3,000 Capital 5,508 100,000 0 0 Gross County Cost $ 1,978,540 $ 2,200,000 $ 2,230,000 $ 2,230,000 Revenue 1,978,540 2,200,000 2,230,000 2,230,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budgeted Positions - - - - - - - - SUMMARY OF CHANGES: Program grant has increased $30,000 or 1.4%. OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2) Provide services to eligible clients as specified in the Migrant Head Start plan approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 146 250 250 Efficiency Measures Per capita cost $10.15 $10.92 $10.70 Per capita cost (County Support) In kind $1.66 $1.66 $1.66 Effectiveness Measures (desired results) Maintain performance standards Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 314 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Preschool Fund --60000 - 2617 DEPARTMENT DESCRIPTION: Contracted Preschool slots with various school districts. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 119,725 $ 69,000 $ 69,000 $ 69,000 Supplies 7,698 1,000 1,000 1,000 Purchased Services 60,263 50,000 50,000 50,000 Capital 0 0 0 0 Gross County Cost $ 187,686 $ 120,000 $ 120,000 $ 120,000 Revenue 187,686 120,000 120,000 120,000 Net County Cost $ 0 $ 0 $ 0 $ 0 R vippteri Pnsitinns - - - - - - - - SUMMARY OF CHANGES: Human Services will only be providing preschool services to Weld School District RE-1. OBJECTIVES: Provide preschool services to school districts requesting the services. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Clients served 75 48 48 Efficiency Measures Per capita cost $0.96 $0.60 $0.58 Effectiveness Measures (desired results) Full slots maintained Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 315 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Job Service (Wagner/Peyser B) - - 60000 - 2626 DEPARTMENT DESCRIPTION: Administer all Job Service activities to the residents of Weld County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 478,351 $ 460,000 $ 511,700 $ 511,700 Supplies 805 1,000 1,000 1,000 Purchased Services 125,192 100,000 107,300 107,300 Gross County Cost $ 604,348 $ 561,000 $ 620,000 $ 620,000 Revenue 604,348 561,000 620,000 620,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Wagner/Peyser grant amount has increased $59,000 or 10.5% for 2004. OBJECTIVES: 1) Administer Wagner/Peyser Contract in accordance with DOL rules and regulations;and 2) Provide services to eligible clients as specified in the One Stop plan approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 16,041 16,000 16,000 Efficiency Measures Per capita cost $3.10 $2.78 $2.97 Effectiveness Measures desired results Job placements 6,052 6,000 6,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 316 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND Number: Summer Job Hunt -- 60000 - 2627 DEPARTMENT DESCRIPTION: Administer youth employment program for the summer months. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 14,172 $ 14,000 $ 17,000 $ 17,000 Supplies 0 0 Purchased Services 3,758 3,000 3,000 3,000 Gross County Cost $ 17,930 $ 17,000 $ 20,000 $ 20,000 Revenue 17,930 17,000 20,000 20,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Grant is anticipated to increase $3,000 or 17.6%. OBJECTIVES: 1) Administer Summer Job Hunt contract in accordance with DOL rules and regulations; and 2)Provide services to eligible clients as specified in the One Stop plan approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Clients served 2,708 2,500 2,500 Efficiency Measures Per capita cost $0.09 $0.08 $0.10 _Effectiveness Measures (desired results) Clients placed in employment 581 500 500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 317 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Employment First -- 60000 - 2629 DEPARTMENT DESCRIPTION: This program allows eligible Food Stamp clients to participate in various job search and development activities. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 85,957 $ 120,000 $ 113,000 $ 113,000 Supplies 21,634 8,000 20,000 20,000 Purchased Services 74,271 35,000 62,000 62,000 Gross County Cost $ 181,862 $ 163,000 $ 195,000 $ 195,000 Revenue/Transfers In 181,862 163,000 195,000 195,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program grant amount has increased $32,000 or 19.6%. OBJECTIVES: 1)Administer program in accordance with USDA rules and regulations; and 2) Provide services to eligible clients as specified in the Employment First plan approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients Served 1,842 1,800 1,800 Efficiency Measures Per capita cost $0.93 $0.81 $0.94 Effectiveness Measures (desired results) Clients placed in employment 387 400 400 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 318 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Temporary Assistance to Needy Families - 60000-2632 DEPARTMENT DESCRIPTION: Employment/Training program for clients on welfare. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 337,445 $ 330,000 $ 340,000 $ 340,000 Supplies 1,943 1,500 2,000 2,000 Purchased Services 80,641 66,000 115,500 115,500 Gross County Cost $ 420,029 $ 397,500 $ 457,500 $ 457,500 Revenue 420,029 397,500 457,500 457,500 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Revenue and program expenses are up $60,000 or 15.1%. OBJECTIVES: Provide employment services to TANF clients. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Clients Served/month 160 160 160 Efficiency Measures Per capita cost (county support) $2.15 $1.97 $2.19 _Effectiveness Measures (desired results) Meet Federal Participation rates Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 319 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Welfare to Work -- 60000 - 2633 DEPARTMENT DESCRIPTION: Program to work with the employed, hard-to-serve TANF clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 120,882 $ 125,000 $ 0 $ 0 Supplies 3,099 5,000 Purchased Services 77,186 120,000 Gross County Cost $ 201,167 $ 250,000 $ 0 $ 0 Revenue 201,167 250,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- SUMMARY OF CHANGES: Program terminated by Federal Government. OBJECTIVES: To keep clients off of public assistance and employed. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Clients Served/month 100 90 0 Efficiency Measures Per capita cost $1.03 $1.24 $0.00 Effectiveness Measures (desired results) Meet job entry rate Yes Yes N/A FINANCE/ADMINISTRATION RECOMMENDATION: N/A. BOARD ACTION: No change. 320 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act-Administration--60000-2635 DEPARTMENT DESCRIPTION: This program tracks the administration for all of the Workforce Investment Act grants. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 44,266 $ 50,000 $ 45,000 $ 45,000 Supplies 21 1,000 1,000 1,000 Purchased Services 31,817 15,000 34,000 34,000 Gross County Cost $ 76,104 $ 66,000 $ 80,000 $ 80,000 Revenue 76,104 66,000 80,000 80,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Program grant has increased $14,000 or 21.2%. OBJECTIVES: To assist client in finding employment. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Efficiency Measures Per capita cost $0.39 $0.33 $0.38 Effectiveness Measures (desired results) FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 321 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER:Workforce Investment Act-Adult Program 60000-2636 DEPARTMENT DESCRIPTION: This program provides employment and training for eligible adults. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 93,494 $ 170,000 $ 93,000 $ 93,000 Supplies 2,508 2,000 2,000 2,000 Purchased Services 127,895 40,000 135,000 135,000 Gross County Cost $ 223,897 $ 212,000 $ 230,000 $ 230,000 Revenue 223,897 212,000 230,000 230,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Grant has increased $18,000 or 8.5%. OBJECTIVES: Provide eligible adults with core services to attain employment. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Clients Served 131 130 130 _Efficiency Measures Per capita cost $1.15 $1.05 $1.10 Effectiveness Measures (desired results) Entered employment rate 90% 65% 65% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 322 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act-Youth Program 60000-2637 DEPARTMENT DESCRIPTION: This program provides employment and training programs for in-school and out-of-school youth. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 222,498 $ 175,000 $ 226,960 $ 226,960 Supplies 11,024 1,000 11,000 11,000 Purchased Services 97,903 34,000 82,040 82,040 Gross County Cost $ 331,425 $ 10,000 $ 320,000 $ 320,000 Revenue 331,425 210,000 320,000 320,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Grant has been restored to comparable 2002 levels at $320,000. OBJECTIVES: To provide core services to eligible youth. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Youth served 194 150 180 Efficiency Measures Per capita cost $1.70 $1.04 $1.53 Effectiveness Measures (desired results] Entered Employment rate (Older Youth) 89% 60% 60% Skill Attainment rate (Younger Youth) 91% 62% 62% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 323 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Workforce Investment Act BUDGET UNIT TITLE AND NUMBER: Statewide Activities Grant - - 60000-2640/2641 DEPARTMENT DESCRIPTION: These funds are incentive grants based on performance of the WIA programs and are used for staff training, administration and other programs. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 15,301 $ 11,000 $ 23,650 $ 23,650 Supplies 16 0 0 0 Purchased Services 14,835 19,000 16,350 16,350 Gross County Cost $ 30,152 $ 30,000 $ 40,000 $ 40,000 Revenue 30,152 30,000 40,000 40,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Scope of grant can change year to year. OBJECTIVES: To meet annual requirements of grant. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Efficiency Measures Per capita cost $0.15 $0.15 $0.19 Effectiveness Measures (desired results) FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 324 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Workforce Investment Act BUDGET UNIT TITLE AND NUMBER: Dislocated Worker Program -- 60000-2643 DEPARTMENT DESCRIPTION: This program provides retraining for laid off clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 81,448 $ 145,000 $ 102,340 $ 102,340 Supplies 10,258 5,000 9,000 9,000 Purchased Services 125,611 50,000 138,660 138,660 Gross County Cost $ 217,317 $ 200,000 $ 250,000 $ 250,000 Revenue 217,317 200,000 250,000 250,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- _- -- SUMMARY OF CHANGES: Grant is anticipated to increase $50,000 or 25%. OBJECTIVES: Provide retraining for eligible laid off clients. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Clients served 135 120 130 Efficiency Measures Per capita cost $1.11 $0.99 $1.20 Effectiveness Measures (desired results) Entered employment rate 96% 74% 74% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 325 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Educational Lab -- 60000 - 2645 DEPARTMENT DESCRIPTION: This fund covers the cost of operating the Computer Education Lab. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 108,266 $ 100,000 $ 110,000 $ 110,000 Supplies 13,806 25,000 15,000 15,000 Purchased Services 89,225 30,000 125,000 125,000 Gross County Cost $ 211,297 $ 155,000 $ 250,000 $ 250,000 Revenue 211,297 155,000 250,000 250,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Grant is anticipated to be $250,000 for 2004. OBJECTIVES: Provide a computer educational experience for clients. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 2855 2500 2500 _Efficiency Measures Per capita cost $1.08 $0.77 $1.20 _Effectiveness Measures(desired results) GED's obtained 64 70 70 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 326 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AmeriCorps Program —60000 - 2646 DEPARTMENT DESCRIPTION: Youth corp program . ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 84,449 $ 95,000 $ 100,000 $ 100,000 Supplies 5,352 4,000 4,000 4,000 Purchased Services 22,452 21,000 36,000 36,000 Gross County Cost $ 112,253 $ 120,000 $ 140,000 $ 140,000 Revenue 112,253 120,000 140,000 140,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions SUMMARY OF CHANGES: Program is funded at $140,000 for 2004, up $20,000 or 16.7%. OBJECTIVES: Provide Federal AmeriCorps program for youth to receive stipends and college tuition credits for public service work. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Participants in program 11 11 11 Efficiency Measures Per capita cost $0.58 $0.60 $0.67 Effectiveness Measures (desired results) Clients completing program 11 11 11 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 327 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Administration -- 60000 - 2651 DEPARTMENT DESCRIPTION: This Older American's Act Grant administers the Senior programs of the Area Agency on Aging. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 38,353 $ 43,000 $ 43,000 $ 43,000 Supplies 608 3,000 2,000 2,000 Purchased Services 24,949 15,000 22,351 22,351 Gross County Cost $ 63,910 $ 61,000 $ 67,351 $ 67,351 Revenue/Transfers In 51,559 48,649 55,000 55,000 Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Funding set at $55,000, with $12,351 as the local match. OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Programs Administered 13 13 13 Efficiency Measures Per capita cost (county support) $0.06 $0.06 $0.06 Per capita cost other $0.26 $0.24 $0.26 Effectiveness Measures Idesired results): FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 328 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Support Services -- 60000 - 2652 DEPARTMENT DESCRIPTION: This grant provides several contracted services to the elderly; adult day care, home nursing care, peer counseling, outreach, respite services, legal counseling and ombudsman assistance. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 72,697 $ 75,000 $ 77,000 $ 77,000 Supplies 56 1,000 300 300 Purchased Services 131,979 125,000 157,700 157,700 Gross County Cost $ 204,732 $ 201,000 $ 235,000 $ 235,000 Revenue 204,732 201,000 235,000 235,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budgeted revenue is anticipated to be $34,000 over prior year. OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. 329 AREA AGENCY ON AGING SUPPORT SERVICES (CONTINUED) 6000-2652 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs (units of service) Outreach - Homebound Spanish elderly 3,315 3,300 3,500 Adult day care 18,719 18,500 19,000 Peer Counseling 2,700 2,500 2,500 Legal consultation/representation 1,031 1,000 1,000 Homemaker and personal care 1,540 1,500 1,500 Nursing home advocacy 855 850 850 Efficiency Measures Per capita cost $1.05 $1.00 $1.13 Effectiveness Measures desired results Work output goals are maintained Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 330 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Congregate Meal Program -- 60000 - 2653 DEPARTMENT DESCRIPTION: This grant provides meals to the senior population at 23 nutrition sites around the County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 105,685 $ 105,000 $ 112,000 $ 112,000 Supplies 6,364 8,000 8,000 8,000 Purchased Services 271,023 252,000 304,000 304,000 Gross County Cost $ 383,072 $ 365,000 $ 424,000 $ 424,000 Revenue 383,072 365,000 424,000 424,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program revenue is up $59,000 or 16.2% OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outvuts Meals served 72,481 73,000 74,000 Efficiency Measures Per capita cost $1.96 $1.81 $2.03 Effectiveness Measures (desired results) FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 331 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Home Delivered Meals -- 60000 - 2654 DEPARTMENT DESCRIPTION: This grant provides home delivered meals through Meals on Wheels and also funds the Liquid Supplement Program. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 3,716 4,000 4,000 4,000 Purchased Services 43,663 47,000 46,000 46,000 Gross County Cost $ 47,379 $ 51,000 $ 50,000 $ 50,000 Revenue 47,379 51,000 50,000 50,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program funded at $50,000, down $1,000. OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Meals served by Meals on Wheels 22,636 22,500 22,500 Liquid supplement 4,879 4,750 4,800 Efficiency Measures Per capita cost $0.24 $0.25 $0.24 _Effectiveness Measures (desired results) FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 332 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Health Services -- 60000 - 2656/2655 DEPARTMENT DESCRIPTION:This grant provides health services to senior community. This grant supports the annual senior health fair and the wellspring club. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 6,405 $ 3,000 $ 7,000 $ 7,000 Supplies 1,197 0 2,000 2,000 Purchased Services 5,282 10,000 6,000 6,000 Gross County Cost $ 12,884 $ 13,000 $ 15,000 $ 15,000 Revenue 12,884 13,000 15,000 15,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - -- -- -- SUMMARY OF CHANGES: Funding is up $2,000 over prior year. OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 1,350 1,350 1,350 Efficiency Measures Per capita cost $0.07 $0.06 $0.07 _Effectiveness Measures (desired results) Work output goals are maintained Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 333 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Elder Abuse Grant -- 60000 - 2657 DEPARTMENT DESCRIPTION: This grant provides for educational training to the community on elder abuse. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,780 $ 2,000 $ 2,000 $ 2,000 Supplies 0 0 Purchased Services 391 500 500 500 Gross County Cost $ 2,171 $ 2,500 $ 2,500 $ 2,500 Revenue 2,171 2,500 2,500 2,500 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- __ SUMMARY OF CHANGES: No change. OBJECTIVES: Provide training to the community on elderly abuse. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Educated CNA, staff, NH residents/families 2,171 2,100 2.100 Efficiency Measures Per capita cost $0.01 $0.01 $0.01 Effectiveness Measures (desired results) Education of lonq term staff 2,171 2,100 2, 100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 334 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Special Ombudsman -- 60000 - 2658 DEPARTMENT DESCRIPTION: These funds supplement the support services fund. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2,864 $ 2,000 $ 3,000 $ 3,000 Supplies 0 0 Purchased Services 567 500 1,000 1,000 Gross County Cost $ 3,431 $ 2,500 $ 4,000 $ 4,000 Revenue 3,431 2,500 4,000 4,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program funded at $4,000 for 2004. OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Complaints investigated 3,431 3,400 3,400 _Efficiency Measures Per capita cost $0.02 $0.01 $0.02 _Effectiveness Measures (desired results) Work outputs are maintained Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 335 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Single Entry Point-- 60000 - 2659 DEPARTMENT DESCRIPTION: This grant provides case management services to Medicaid eligible clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 359,243 $ 345,000 $ 400,000 $ 400,000 Supplies 521 1,000 1,000 1,000 Purchased Services 67,382 79,000 99,000 99,000 Gross County Cost $ 427,146 $ 425,000 $ 500,000 $ 500,000 Revenue 427,146 425,000 500,000 500,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program grant is up $75,000 or 15% for 2004. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2)Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 550 550 600 Efficiency Measures Per capita cost $2.19 $2.11 $2.40 Effectiveness Measures (desired results) Divert Medicaid Eligible clients from 550 550 600 Institutional care to cost effective home care FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 336 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Federal Transit Grant -- 60000 - 2662 DEPARTMENT DESCRIPTION: This grant supplements minibus services to the elderly of the County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 41,384 $ 40,000 $ 67,200 $ 67,200 Supplies 0 0 0 0 Purchased Services 32,516 30,000 52,800 52,800 Gross County Cost $ 73,900 $ 70,000 $ 120,000 $ 120,000 Revenue 73,900 70,000 120,000 120,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Federal transportation grant is up $50,000 for 2004. OBJECTIVES: 1)Administer program as defined by CDOT rules and regulations;and 2)Provide services to eligible clients as specified in the FTA grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Miles tracked 598,172 600,000 750,000 Efficiency Measures Per capita cost $0.38 $0.35 $0.58 _Effectiveness Measures (desired results) Passenger trips 107,949 108,000 120,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 337 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Other Programs -- 60000 - 2669 DEPARTMENT DESCRIPTION: This area includes minor sources of funding that supplement the aging programs. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 8,024 $ 17,000 $ 13,000 $ 13,000 Supplies 0 0 Purchased Services 10,470 3,000 3,000 3,000 Gross County Cost $ 18,494 $ 20,000 $ 16,000 $ 16,000 Revenue 18,494 20,000 16,000 16,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- __ SUMMARY OF CHANGES: Program revenue is down $4,000 or 20%. OBJECTIVES: Supplement other senior programs in Weld County. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Clients served 1,288 1,300 1,250 Efficiency Measures Per capita cost $0.09 $0.10 $0.04 Effectiveness Measures (desired results) Maintain work outputs goals Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 338 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging State Funds - - 60000-2671 DEPARTMENT DESCRIPTION: New supplemental funding source started 7/1/2000. A combination of HB-1072 funds and General Fund Long Bill monies. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 52,869 $ 50,000 $ 50,000 $ 50,000 Supplies 148 1,000 1,000 1,000 Purchased Services 83,840 129,000 129,000 129,000 Gross County Cost $ 136,857 $ 180,000 $ 180,000 $ 180,000 Revenue 136,857 180,000 180,000 180,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGE: No change. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Dental Clients Served 66 70 70 Meals served 1,776 2,500 2,500 SC Personal Care Clients served 41 50 50 Loneliness contacts 4,086 4,500 4,500 Ombudsman clients served 302 400 400 _Efficiency Measures: (Per capita cost) $0.70 $0.89 $0.86 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 339 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Medicaid Transportation -- 60000 - 2672 DEPARTMENT DESCRIPTION: Non-medical transportation of Single Entry Point clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 13,977 $ 30,000 $ 57,680 $ 57,680 Supplies 0 0 Purchased Services 75,704 25,000 45,320 45,320 Gross County Cost $ 89,681 $ 55,000 $ 103,000 $ 103,000 Revenue 89,681 55,000 103,000 103,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program is up$48,000 due to county providing more direct services. OBJECTIVES: To meet the non-medical transportation needs of our single entry point clients. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Passenger trips 6,898 4,583 7,900 Efficiency Measures Per capita cost $0.46 $0.27 $0.49 Effectiveness Measures (desired results) FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 340 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Supplemental Foods -- 60000- 2676 DEPARTMENT DESCRIPTION: This program distributes USDA commodities to low income eligible mothers, infants and children and elderly of the County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2,673 $ 4,000 $ 3,000 $ 3,000 Supplies 1,150,207 1,000,000 1,000,000 1,000,000 Purchased Services 174,398 180,000 181,000 181,000 Gross County Cost $ 1,327,278 $ 1,184,000 $ 1,184,000 $ 1,184,000 Revenue 1,327,278 1,184,000 1,184,000 1,184,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2) Provide services to eligible clients as specified in the USDA contract approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 49,585 45,000 45,000 Efficiency Measures Per capita cost $6.81 $5.88 $5.68 _Effectiveness Measures (desired results) Maintain or increase average monthly Yes Yes Yes participation rate FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 341 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Community Services Block Grant -- 60000 - 2678 DEPARTMENT DESCRIPTION: This grant provides a range of community services to the low income and elderly of the community. It's focus has been on transportation in the rural sites. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 158,079 $ 155,000 $ 160,000 $ 160,000 Supplies 363 1,000 1,000 1,000 Purchased Services 117,256 94,000 129,000 129,000 Gross County Cost $ 275,698 $ 250,000 $ 290,000 $ 290,000 Revenue 275,698 250,000 290,000 290,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program revenues are up $40,000 or 16%. OBJECTIVES: 1)Administer program as defined by DOL rules and regulations; and 2) Provide services to eligible clients as specified in the CSBG plan approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Transportation to rural elderly 3,100 3,000 4,000 Volunteer support 1,967 1,900 2,000 Employment opportunities low-income 1,641 1,600 1,650 unskilled adult labor force _Efficiency Measures: Per capita cost $1.41 $1.24 $1.39 _Effectiveness Measures (desired results) Work output goals maintained Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 342 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Multi-Disciplinary Youth Assessment -- 60000-2638 DEPARTMENT DESCRIPTION:This program provides planning and treatment plans for at-risk youth in combination with the DA, SS, North Range and Island Grove. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 14,900 $ 30,000 $ 15,000 $ 15,000 Supplies 0 0 0 0 Purchased Services 3,110 12,000 5,000 5,000 Gross County Cost $ 18,010 $ 42,000 $ 20,000 $ 20,000 Revenue 18,010 42,000 20,000 20,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program is only funded through June 30, 2004, or six months. OBJECTIVES: 1) Administer program in accordance with SS contract. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost $0.09 $0.21 $0.10 _Effectiveness Measures (desired results) Maintain requirements of contract Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 343 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: National Emergency Grant -- 60000 - 2644 DEPARTMENT DESCRIPTION: This grant provides employment and retraining opportunities to those who jobs were affected by 9/11 . ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 12,485 $ 30,000 $ 20,000 $ 20,000 Supplies 2,172 2,000 2,000 2,000 Purchased Services 12,915 28,000 18,000 18,000 Gross County Cost $ 27,572 $ 60,000 $ 40,000 $ 40,000 Revenue 27,572 60,000 40,000 40,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Grant is down $20,000 or 33%. OBJECTIVES: 1)Administer program as defined by DOL rules and regulations; and 2) Provide services to eligible clients as specified in the NEG plan approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 62 60 60 _Efficiency Measures: Per capita cost $0.14 $0.30 $0.19 Effectiveness Measures (desired results) Work output goals maintained Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 344 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Part E Family Care giver Support -- 60000-2673 DEPARTMENT DESCRIPTION: This program provides support to family who are caring for relatives at home . ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 24,397 $ 30,000 $ 35,000 $ 35,000 Supplies 4,478 5,000 1,000 1,000 Purchased Services 35,454 40,000 74,000 74,000 Gross County Cost $ 64,329 $ 75,000 $ 110,000 $ 110,000 Revenue 64,329 75,000 110,000 110,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program grant level is up $35,000 or 47%. OBJECTIVES: 1) Administer program in accordance with Older American Act Requirements. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Care giver Support- units of services 157 175 200 Grandparents raising grandkids - clients served 132 150 200 Efficiency Measures Per capita cost $0.33 $0.37 $0.53 _Effectiveness Measures (desired results) Maintain requirements of grant Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 345 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Consumer Navigator-- 60000 - 2628 DEPARTMENT DESCRIPTION: This grant provides employment planning for those in need of technical assistance with SSI/SSA rules and regulations. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 30,000 $ 30,000 $ 30,000 Supplies 0 1,000 1,000 1,000 Purchased Services 0 9,000 9,000 9,000 Gross County Cost $ 0 $ 40,000 $ 40,000 $ 40,000 Revenue 0 40,000 40,000 40,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- SUMMARY OF CHANGES: No change. OBJECTIVES: 1) Administer program as defined by DOLA rules and regulations. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 0 30 30 _Efficiency Measures: Per capita cost $0.00 $0.21 $0.19 _Effectiveness Measures (desired results! Work output goals maintained Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 346 PECIAL - r ' / -' 'EVENUE n FUNDS/ SPECIAL REVENUE FUNDS Special Revenue Funds are established to account for taxes or other earmarked revenue of the county which finance specified activities as required by law or administrative action. CONTINGENCY FUND: The Contingency Fund is funded at the level of$5,550,000. Given the uncertainty of state and federal funding and tax collections, it is recommended that this amount, coupled with the approximate $2,000,000 carry-over fund balance in the General Fund be retained. SOLID WASTE FUND: The Solid Waste Fund is funded at the anticipated revenue level of fees at $1,500,000 with an anticipated beginning fund balance of$1,000,000. Funds are committed to offset environmental health costs: the household hazardous waste program($707,377),overhead($143,380),and trash enforcement and pickup program($64,972). A total of$440,000 is designated for roads impacted by landfills. CONSERVATION TRUST FUND: The Conservation Trust Fund is budgeted at$354,000 based upon the anticipated operating costs for 2004. The budget reflects funding of Island Grove Park only. EMERGENCY RESERVE FUND: The Emergency Reserve Fund is established per Amendment One(TABOR),passed November 3, 1992. The amendment requires that an emergency reserve be created to be used for declared emergencies only. It also requires each local government to reserve one percent or more for 1993, two percent or more for 1994, and three percent or more for all later years of the fiscal year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. A reserve of $3,025,000 has been established for 2004, which is greater than the required three percent of fiscal spending. 347 CONSERVATION TRUST FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL INTERGOVERNMENTAL REVENUE 2200 73700 4132 LOTTERY 360,000.00 340,000.00 340,000.00 340,000.00 MISCELLANEOUS REVENUE 2200 73700 4610 EARNINGS ON INVESTMENTS 14,000.00 14,000.00 14,000.00 14,000.00 TOTAL CONSERVATION TRUST FUND 374,000.00 354,000.00 354,000.00 354,000.00 w .o- co CONSERVATION TRUST FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2200 73700 CONSERVATION TRUST 374,000.00 354,000.00 354,000.00 354,000.00 TOTAL CONSERVATION TRUST FUND 374,000.00 354,000.00 354,000.00 354,000.00 w F ko BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CONSERVATION TRUST FUND BUDGET UNIT TITLE AND NUMBER: Conservation Trust Fund -- 2200-73700 DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of Colorado to be used for the acquisition,development,and maintenance of new conservation sites within Weld County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 322,718 348,555 352,937 352,937 Capital 0 25,445 1,063 1,063 Gross County Cost $ 322,718 $ 374,000 $ 354,000 $ 354,000 Revenue 418,023 374,000 354,000 354,000 Net County Cost $ - 95,305 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Revenues from the Colorado Lottery are being projected at a 15% reduced level due to a drop in the proceeds from Lotto(-16%)and Powerball(-21%)from 2002,and $14,000 from interest earnings. The fund has a $500,000 carry over fund balance that allows the county to spend the proceeds one year after receipt,which is a prudent spending philosophy for this fund. Island Grove Park will have a gross cost of$427,937, less $75,000 in revenue for a net of $352,937, up $4,382 from 2003. Gross costs for the park maintenance has not increased over 2003. A total of$1,063 is in unallocated capital items. Since 2002,the Missile Site Park has been funded in the General Fund. OBJECTIVES: See criteria following Administrative Recommendation. 350 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Island Grove Park Visitors 390,000 400,000 405,000 Efficiency Measures Per capita cost (county support) $1.65 $1.87 $1.60 Cost per visitor $0.42 $0.46 $0.43 _Effectiveness Measures (desired results) Percentage of increased use 3% 3% 1.2% Percentage of increased revenue from user fees to support parks 15% 15% 15% FINANCE/ADMINISTRATION RECOMMENDATION: Historically, the following is the amount of money received annually since the lottery started: 1983 $ 194,698 1984 195,304 1985 151,033 1986 138,069 1987 162,736 1988 154,074 1989 130,764 1990 136,726 1991 200,103 1992 220,219 1993 264,371 1994 205,534 1995 327,162 1996 312,024 1997 356,262 1998 363,962 1999 286,971 2001 358,802 2002 391,780 351 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 FINANCE/ADMINISTRATION RECOMMENDATION(CONTINUED): The funds have been used for maintenance and development of Island Grove Park and the Missile Site Park,with the exception of the following items: Entity Purpose Amount 1983: Greeley Civic Auditorium $ 141,464 1984: Greeley Civic Auditorium $ 143,000 1985: Greeley Civic Auditorium $ 90,000 1986: Greeley Civic Auditorium $ 51,500 LaSalle Community Center 10,000 Ault Park System 7,500 Dacono Park Improvements 3,000 Windsor Park Improvements 6,000 Ft. Lupton Pearsin Park Sports Complex 10,000 Independence Stampede Headquarters Facility 5,000 Since 1987 all funds have gone to the two county parks. Beginning in 2002 only Island Grove Park has been funded. In 1984,the Board adopted the following criteria,in priority order,for the use and allocation of Weld County lottery funds. This policy remains in force today: 1. To maintain and develop the two existing county parks. 2. Projects must enhance the quality of life for the citizens of Weld County. 3. Projects must contribute to or compliment the economic development activities of Weld County. 4. Projects must have an area impact or significance. 5. Funds used for local community projects must have substantial local support. 6. Outside of existing county parks, no operating funds shall be contributed to projects. 352 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 FINANCE/ADMINISTRATION RECOMMENDATION(CONTINUED): No capital items were requested,but$1,063 is recommended as undesignated in case needs are identified during 2004: ITEM REQUESTED APPROVED Undesignated $ 1,063 $ 1,063 $ 1,063 $ 1,063 BOARD ACTION: No change. 353 CONTINGENT FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2300 90300 4112 CURRENT PROPERTY TAXES 1,700,000.00 1,000,000.00 1,000,000.00 1,300,000.00 TOTAL CONTINGENT FUND 1,700,000.00 1,000,000.00 1,000,000.00 1,300,000.00 L.) tat CONTINGENT FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2300 90300 CONTINGENT 4,500,000.00 5,250,000.00 5,250,000.00 5,550,000.00 TOTAL CONTINGENT FUND 4,500,000.00 5,250,000.00 5,250,000.00 5,550,000.00 Li) V1 VI BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CONTINGENCY FUND BUDGET UNIT TITLE AND NUMBER: Contingency Fund -- 2300-90300 DEPARTMENT DESCRIPTION: The Contingency Fund exists to cover reasonably unforeseen expenditures or revenue short-falls. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 3,000,000 4,500,000 5,250,000 5,550,000 Capital 0 0 0 0 Gross County Cost $ 3,000,000 $ 4,500,000 $ 5,250,000 $ 5,550,000 Revenue/Fund Bal. 3,000,000 2,800,000 4,250,000 4,250,000 Net County Cost $ 0 $ 1,700,000 $ 1,000,000 $ 1,300,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Contingency Fund is funded at the level of $5,550,000 by a carryover fund balance of $4,500,000, and property taxes of$1,300,000. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that the amount of $5,250,000 and the Emergency Reserve of$3,025,000 provide adequate reserves for the county and should be retained. BOARD ACTION: The Board reduced the Social Services property tax amount by$300,000,due to state and federal revenue increases, and moved the $300,000 to the Contingency Fund. 356 EMERGENCY RESERVE FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2300 90300 4112 CURRENT PROPERTY TAXES 0.00 0.00 0.00 0.00 TOTAL CONTINGENT FUND 0.00 0.00 0.00 0.00 w LA v EMERGENCY RESERVE FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2400 53100 EMERGENCY RESERVE 3,000,000.00 3,025,000.00 3,025,000.00 3,025,000.00 TOTAL EMERGENCY RESERVE FUND 3,000,000.00 3,025,000.00 3,025,000.00 3,025,000.00 w co BUDGET UNIT REQUEST SUMMARY • AGENCY/DEPARTMENT NAME: EMERGENCY RESERVE FUND BUDGET UNIT TITLE AND NUMBER: Emergency Reserve -- 2400-53100 DEPARTMENT DESCRIPTION: The Emergency Reserve Fund is established per Amendment One (TABOR), passed November 3, 1992, which requires that an emergency reserve be established to be used for declared emergencies only,and that each local government shall reserve for 19931 percent or more,for 1994 2 percent or more,and for all later years 3 percent or more of the fiscal year spending,excluding bonded debt service. Caused reserves apply to the next year's reserve. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 3,000,000 3,025,000 3,025,000 Capital 0 0 0 0 Gross County Cost $ 0 $ 3,000,000 $ 3,025,000 $ 3,025,000 Revenue/Fund Bal. - 500,001 3,000,000 0 0 Net County Cost $ - 500,001 $ 0 $ 3,025,000 $ 3,025,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Emergency Reserve is funded at$3,025,000,which meets the three percent fiscal year spending requirement. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that $3,025,000 be funded to comply with the TABOR Amendment requirements passed in 1992. Reserve is funded from carry-over fund balance. BOARD ACTION: No change. 359 SOLID WASTE FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL CHARGE FOR SERVICES 2700 90200 4410 CHARGE FOR SERVICES 1,425,000.00 1,500,000.00 1,500,000.00 1,500,000.00 TOTAL SOLID WASTE FUND 1,425,000.00 1,500,000.00 1,500,000.00 1,500,000.00 L.) cr. 0 SOLID WASTE FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2700 21240 ORDINANCE 163 ENFORCEMENT 129,944.00 129,944.00 129,944.00 129,944.00 2700 90200 SOLID WASTE 652,651.00 727,651.00 727,651.00 727,651.00 TOTAL SOLID WASTE FUND 782,595.00 857,595.00 857,595.00 857,595.00 w rn BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOLID WASTE BUDGET UNIT TITLE AND NUMBER: Code Enforcement -- 2700-21240 DEPARTMENT DESCRIPTION: This budget accounts for code enforcement for littering, illegal dumping, and roadside trash pick-up program. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 25,161 $ 38,622 $ 38,622 $ 38,622 Supplies 0 650 650 650 Purchased Services 11,427 20,700 20,700 20,700 Fixed Charges 0 5,000 5,000 5,000 Gross County Cost $ 36,588 $ 64,972 $ 64,972 $ 64,972 Revenue 0 0 0 0 Net County Cost $ 36,588 $ 64,972 $ 64,972 $ 64,972 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: No change. OBJECTIVES: 1)Mitigate the impact of solid waste sites in Weld County;and 2)Provide roadside trash pick-up and enforcement. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of Complaints 745 760 775 Efficiency Measures FTEs per 10,000/capita support 0.0513 0.0496 0.0480 Per capita cost (county support) $0.188 $0.322 $0.0312 Effectiveness Measures (desired results) Reduced roadside litter 90% 90% 905 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Time spent is based upon the number of complaints. BOARD ACTION: No change. 362 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOLID WASTE BUDGET UNIT TITLE AND NUMBER: Solid Waste Fund -- 2700-90200 DEPARTMENT DESCRIPTION: This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites to combat environmental problems,promote trash clean- up, provide for the household hazardous materials program, and to further improve and develop landfill sites within the county. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 1,204,930 1,250,214 1,291,648 1,291,648 Fixed Charges 197,670 109,814 143,380 143,380 Capital 0 0 0 0 Gross County Cost $ 1,402,600 $ 1,360,028 $ 1,435,028 $ 1,435,028 Revenue 1,286,662 1,425,000 1,500,000 1,500,000 Fund Balance $ 115,938 $ - 64,972 $ - 64,972 $ - 64,972 Budget Positions SUMMARY OF CHANGES: Revenues are up$75,000 due to higher utilization of the landfills in Weld County, and the revenue potential from the 2002 opening of the new landfill (Buffalo Ridge Landfill)in Keenesburg.The Buffalo Ridge Landfill will add less than $100,000 in new revenue in each of the next five years. It will not generate comparable revenues of the other landfills for five to ten years, per the operator. Department of Health and Environment costs for the Household Hazardous Waste program will be $707,377. Indirect costs are $143,380 for 2004. $440,000 is requested for road projects to mitigate landfill impacts. Undesignated amounts of$144,271 are in the budget. OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide Household Hazardous Materials Program. 363 SOLID WASTE FUND (CONTINUED) 2700-90200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Landfill Inspections 36 45 45 Household Hazardous Material (HHM) 680,179 707,377 707,377 Surcharge Collected $1,286,662 $1,425,000 $1,500,00 Efficiency Measures Per capita cost (collected) $6.60 $7.07 $7.19 Per capita HHM cost $3.49 $3.51 $3.39 Effectiveness Measures (desired _results) Community clean-ups 4 4 4 Increased volume of HHM diverted from 7% 9% 10% landfills FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The amount of $144,296 remains undesignated in the 2004 budget to mitigate impacts of landfills, such as road access,cleanups,and transfer stations. A$1,000,000 fund balance also exists for the same needs if required. BOARD ACTION: No change. 364 I I C UND o v TEN YEAR TREND Capital Expenditures $10,000,000 $9,000,000 $8,717,908 $8,000,000 - $7,000,000 - $5,850,042 $5,716,323 $6,000,000 $5,549,930 w $4,914,112 $4,658,755 $5,000,000 - $3,790,000 $4,000,000 $3,503,730 r�<< $3,000,000 - $2,275,000 $2,000,000 isi _" $1,446,143 .: s ;te? $1,000,000 - 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 CAPITAL PROJECT FUNDS SUMMARY Capital Project Funds are established to budget for financial resources used for the acquisition or improvement of the capital facilities of the county. A detailed Long Range Capital Plan for 2004- 2008 is presented in this section and relates to the specifics of the 2004 capital project budgets. The Capital Expenditures Fund accounts for various capital improvement projects for county buildings. The 2004 program is funded at $3,740,000, with $2,275,000 from property tax, and $1,465,000 from fund balance. Anticipated projects include$300,000 for additional Courthouse/ Centennial Center parking, $135,000 for a grader shed, $125,000 for parks and recreation, and $100,000 for special projects. In addition,$1,615,000 will be reserved for construction of Phase III of the North Jail Complex. Carry-over beginning fund balance of$1,465,000 is anticipated, and $3,080,000 ending reserve fund balance is anticipated at the end of 2004. Because the funds were budgeted and encumbered in 2003,the Courthouse/Centennial renovation project that was started in 2003 will not appear in the 2004 appropriations. The project will not be completed until the end of 2004. The funds for Phase III of the jail will not be spent for construction until 2007-2008. Based upon a study done by the Sheriffs Office, the additional 160-bed facility will add operational costs of approximately$2,300,000 in 2009. This amount is programmed into the long-term operational budget projections. The other projects in the five-year capital plan focus on providing space for the courts. Maintenance of the space will be a county cost, but operational costs of the court system remain a cost of the State of Colorado. The grader shed is a replacement, and will not have an operational impact on the 2004 budget. The special projects are primarily cosmetic enhancements to buildings that will not impact operating costs, but will improve the appearance and functionality of the buildings involved. 366 CAPITAL EXPENDITURES FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 4000 17500 4112 CURRENT PROPERTY TAXES 3,490,000.00 2,275,000.00 2,275,000.00 2,275,000.00 MISCELLANEOUS 4000 17500 4610 EARNINGS ON INVESTMENTS 300,000.00 0.00 0.00 0.00 TOTAL CAPITAL EXPENDITURES FUND 3,790,000.00 2,275,000.00 2,275,000.00 2,275,000.00 La rn V CAPITAL EXPENDITURES FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 4000 17500 CAPITAL IMPROVEMENT AND ACQUISITIOP 3,790,000.00 3,740,000.00 3,740,000.00 3,740,000.00 TOTAL CAPITAL EXPENDITURES FUND 3,790,000.00 3,740,000.00 3,740,000.00 3,740,000.00 w a. w BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CAPITAL EXPENDITURES BUDGET UNIT TITLE AND NUMBER: Capital Expenditures -- 4000-17500 DEPARTMENT DESCRIPTION: Capital projects for general county use. Created in accordance with C. R. S. 29-1-301(1.2)April 5, 1984. Formerly Public Works - County Buildings Fund (Fund 33). ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Capital 8,190,631 3,790,000 2,275,000 2,275,000 Gross County Cost $ 8,190,631 $ 3,790,000 $ 2,275,000 $ 2,275,000 Revenue 2,612,343 300,000 0 0 Fund Balance 0 0 0 0 Net County Cost $ 5,578,288 $ 3,490,000 $ 2,275,000 $ 2,275,000 Budget Positions SUMMARY OF CHANGES: The Capital Expenditures Fund accounts for various capital improvement projects for county buildings. The 2004 program is funded at$2,275,000,all of which is from property tax. Anticipated projects include$300,000 for additional Courthouse/Centennial Center parking, $135,000 for a grader shed,$125,000 for parks and recreation, and$100,000 for special projects. In addition, $1,615,000 will be reserved for construction of Phase III of the North Jail Complex. A carry-over beginning fund balance of$1,465,000 is anticipated,and a$3,080,000 ending reserve fund balance is anticipated at the end of 2004. OBJECTIVES: n/a FINANCE/ADMINISTRATIONRECOMMENDATION: Budget reflects the 2004 funding level of the Proposed Long Range Capital Plan for 2004 - 2008. The actual plan is on the pages immediately following. BOARD ACTION: No change. 369 ia1 11111De COLORADO WELD COUNTY LONG RANGE CAPITAL PROJECTS FIVE-YEAR PLAN 2004 - 2008 Presented By: Donald D. Warden, Director Finance and Administration September, 2003 371 LONG RANGE CAPITAL PROJECTS FIVE YEAR PLAN 2004 - 2008 INTRODUCTION: Section 14-3 of the Weld County Home Rule Charter provides: "The Board may require that the Director of Finance and Purchasing submit, at the time of submission of the annual budget,a five-year capital improvements program and budget. Such program shall include recommended projects, construction schedule,estimate of cost,anticipated revenue sources,methods of financing,and such other information as may be required." This five-year plan projects capital improvements for 2004 - 2008. The recommended program for capital construction is intended as a guideline to be adjusted by the Board of County Commissioners on an annual basis. It represents flexible goals for organizing solutions to county program needs, and it is intended to provide the Board of County Commissioners with the perspective for making fiscal policy decisions. Annual modifications in the plan will reflect necessary adjustments and priorities,changes in programs,and readjustments of other county fiscal requirements. This report has four (4) sections: 1. Introduction 2. Financing Alternatives 3. 2004 - 2008 Five-year Plan 4. 2004 Budgetary Impact The section on financing recommends a program for funding the next five years' capital construction. This section lists the various sources of revenue currently available to the county,and the alternatives available for financing the remainder of the capital projects program. The 2004-2008 five-year plan section provides a list of recommended projects and the time schedule for the next five fiscal years. Additionally, it provides justification for the recommendation and attempts to enumerate problems and recommended solutions for the capital improvements program over the next five years. The project section describes each recommended project, and provides information on the existing situation,the proposed solution,and the financing plan for each project. The last section of the report provides a recommended 2004 budget for the capital construction program. It provides specific detail regarding each recommended project and the impact on the 2004 county budget. 372 FINANCING ALTERNATIVES 373 FINANCING Overview: There are a number of ways to finance capital improvement projects. Some of the most common methods are: 1. Pay as you go: Pay as you go is a method of financing capital projects with current revenues -- paying cash instead of borrowing against future revenues. Pay as you go has several advantages. First, it saves interest cost. Second, pay as you go protects borrowing capacity for unforeseen major outlays that are beyond any current year's capacity. Third, when coupled with regular, steady completion of capital improvements and good documentation and publicity, pay as you go fosters favorable bond ratings when long term financing is undertaken. Finally, the technique avoids the inconvenience and considerable cost associated with marketing of bond issues, advisors, counsel, printing, etc. However,there are practical and theoretical disadvantages to a pay as you go policy. First, pay as you go puts a heavy burden on the project year. Second, it creates awkward fluctuating expenditure cycles which do not occur with extended financing. Third,a long life asset should be paid for by its users throughout its normal life rather than all at once by those who may not have the use of it for the full term. Finally, when inflation is driving up construction costs,it may be cheaper to borrow and pay today's prices rather than wait and pay tomorrow's. 2. All borrowing policy: An all borrowing policy or a substantial reliance on debt financing is another approach. The annual available resources could be used entirely for debt service with the size of the annual resources setting the limit on the amount that could be borrowed. 3. Capital reserve: A capital reserve plan is an approach where the annual resources available could be accumulated in one or more capital reserve funds,the amounts invested,and when any funds become adequate to pay for a proposed project, the fund could be expended. This is a good approach when a county has a capital requirement which can wait. Accumulation of the necessary capital funds over a period of time is a feasible approach,assuming a relatively stable construction dollar. HB1111 passed in 1982 specifically provides for a capital improvements trust fund for capital reserves. 374 4. Partial pay as you go policy: A partial pay as you go policy is a common approach. Some of the annual resources would be used to finance capital improvements directly, and the remainder would go for supporting a debt program. Even if a local government pursues a borrowing policy, an initial down payment out of current revenues is a possibility. A customary five to ten percent down is a limited pay as you go policy, and assures that the voters authorizing the approval will make a cash contribution so all of the burden will not be postponed. 5. Joint financing: An ever increasing number of cities and counties are benefitting from joint development of a project. The construction of a city/county office building and recreational areas are examples. This avenue of funding and planning capital projects normally is advantageous to both jurisdictions. 6. Lease/Purchase: Local governments can utilize lease/purchase methods for needed public works projects by having it constructed by a private company or authority. The facility is then leased by the jurisdiction on an annual or a monthly rental. At the end of the lease period, the title to the facility can be conveyed to the jurisdiction without any future payments. The rental over the years will have paid the total original cost plus interest. This method has been used successfully in a numberofjurisdictions. The utilization of a building authority would fall under this category of financing. Numerous considerations are involved in the selection of the foregoing approaches, or some combination thereof: 1. Political realities may preclude utilization of one or more of the above alternatives. For example, the passage of general obligation bonds as a debt financing mechanism has not met recent success at the polling places in most jurisdictions. 2. The pay as you go concept has three distinct advantages. A. It provides great flexibility to the county for future periods of economic recession or depression but does not accumulate large fixed-charge costs. B. It avoids the payment of interest charges. C. It imposes upon public officials the full political responsibility for levy of the taxes necessary to pay the local share of such projects. 3. The debt financing approach has the advantage of spreading the cost over a generation of current users of public facilities, thereby imposing upon each a significant portion of the cost of each project. 4. In an inflationary period,one must take into account the extent to which prepayment for capital outlay is warranted,when the opportunity for repayment of the principal and interest in dollars that are less expensive can be arranged. 375 5. During periods of rapid rise in costs,the time delay necessary to accumulate down payments or full pay as you go resources invites higher costs which may wipe out most, if not all, of the advantages of non-payment of interest. In the five-year capital projects plan, a combination of funding methods will be recommended to finance capital construction in an attempt to balance the economy of a payment in full program with the fairness of sharing the burden among present and future taxpayers. This recommended financial program reflects consideration of many factors, including the availability of cash,anticipated interest rates at the time of construction,and projected inflationary cost increases that would result from project delays. 376 DEBT FINANCING Before discussing specific types of borrowing, it is appropriate to review some of the basic constitutional statutory provisions which generally are applicable to debt financing. Article XI,Section 6 of the Colorado Constitution provides that no debt may be created by a political subdivision of the state,unless the question of incurring such debt has been approved by a majority of the qualified electorate voting. Any obligation paid,or contracted to be paid,out of a fund that is a product of a tax levy is a debt within the means of the Constitution (Trinidad vs. Haxby, 136 Colorado 168, 315 p 2d 204 -- 1957). In addition to voter approval, Article XI, Section 6 requires the debt be incurred by adoption of a legislative measure which is irrevocable until the indebtedness is fully paid or discharged. The ordinance must: 1. Set forth the purpose for which the bond proceeds will be applied, and 2. Provide for the levy of the tax which,together with such other revenues as may be pledged, will be sufficient to pay the principal and interest of the debt. The Constitution delegates to the Legislature the duty to establish statutory limitations on the incurrence of debt. The total amount of debt which a county may incur may not exceed 3 percent of the assessed value in the county, which is slightly over thirty million dollars in Weld County. Section 4 of Article X, Section 20 (TABOR Amendment) requires voter approval for any form of multi-year debt. It states that an election is required: "Except for the refinancing of district bonded debt at a lower interest rate or adding new employees to existing district pension plans,creation of any multiple-fiscal year direct or indirect district debt or other financial obligation whatsoever without adequate present cash reserves pledged irrevocable and held for payments in all future fiscal years." In addition to the state statute, Section 14-6 of the Weld County Home Rule Charter specifies: "The incurring of indebtedness by the county and the issuance of evidences of such indebtedness shall be authorized,made and executed in accordance with the laws of the state, including the borrowing of money to fund county projects,the pledging of project revenues and repayment thereof,and the issuance of revenue warrants, or revenue bonds, or other forms of evidence of such obligations." Before discussing specific types of bonds, it is appropriate to review some of the general characteristics of bonds. Bonds mature serially,that is,a portion of the principal is retired over the entire term of the bond issue. Interest on municipal bonds is free from Federal Income Tax which is an important feature to prospective purchasers. The term or the length of time to maturity of municipal bonds can vary considerably. Generally,the last maturing bond comes due ten to thirty years from the date of issue. Normally,the longer the maturity of the bonds, the higher the yields or return on investment demanded by the market price. Thus, a bond issue that runs thirty years will pay a higher net effective interest rate than a bond issue that runs twenty years. 377 General Obligation Bonds: General obligation bonds are secured by a pledge of the full faith, credit and taxing power of the county. The county is obligated to levy sufficient taxes each year to pay the principal and interest of the bond issue. Consequently,general obligation bonds are a debt subject to the constitutional and statutory provisions discussed earlier. Because the issue of general obligation bond pledges its full faith and credit and agrees to levy the ad valorem taxes necessary to repay the principal and interest of the bond,it is generally agreed to be a more secure investment than other types of bonds. Thus,the major advantage of general obligation financing is the low rate of interest as compared to the interest of other types of bonds. The law permits general obligation bonds to have a thirty- year term; however, general obligation bond issues usually have terms of twenty years or less. General obligation bonds, in addition to being secured by full faith and credit of the issuer, may provide additional security by pledging certain available revenues. The major disadvantage of general obligation bonds is the fact that it does require voter approval prior to issuance. Voter resistance to increased taxes may prevent a successful bond election. Revenue Bonds: Revenue bonds are not a debt in the constitutional sense. They are secured by the revenue derived from the project to be constructed, not by pledge of the full faith, credit, and taxing authority of the county. Projects typically financed by revenue bonds include airports,stadiums,and park facilities. Under the TABOR Amendment, revenue bonds can only be used for enterprise funds and operations. Although it may seem possible to pledge any non-tax revenues for payment of revenue bonds,there should be a relationship between the type of revenue pledged for payment of the bonds and the project to be financed. Although revenue bonds need not comply with the constitutional statutory provisions generally applicable to a debt,there are several statutory provisions which may affect the issuance of certain types of revenue bonds and the statutes should be consulted for specific provisions regarding the issue of revenue bonds if this method is considered. Revenue bonds are considered to be less secure than general obligation bonds because of the inability of the issuer to levy taxes to assure the payment of principal and interest. Thus, there is normallya higher interest rate on revenue bonds. The term of revenue bonds is often beyond twenty years, frequently as long as thirty years. The concept of issuing revenue bonds is based on the theory that certain projects which benefit only certain individuals should be self-supporting and should be paid for by the user of that project rather than the populace as a whole. Thus,airport revenue bonds are paid for by air travelers and airlines and parking revenue bonds are paid for by users, etc. In order for a county to issue a revenue bond, the system which generates the revenues to repay the principal and interest of the bond must: 1. Have a good operating history documented by audited figures. 2. Reflect good debt service coverage through use of a feasibility study completed by a recognized expert in the field. 378 In analyzing a revenue bond issue for underwriting, an investment banker will look not only at operating statistics and coverages, but also at more basic elements,such as the necessity of the service,control over competition,and delinquency procedures. Revenue bonds are becoming more popular because they do not require voter approval and do not apply in statutory debt limits. Leases: A less traditional method of financing county facilities is a lease arrangement. A lease is executed with the county,which gives the county the option to purchase the equipment or facility during the term of the lease. All or part of the lease payments may be applied to the purchase prices. A bona fide lease option agreement is not a debt; however,an installment purchase program is a debt. A bona fide lease/option agreement is characterized by two factors: 1. Annual rental payments with automatic renewal of the lease unless terminated by either party, and 2. No obligation on the part of the local government to purchase the property if the lease is terminated. Also,some court cases indicate the annual rental must be paid from non-property tax revenues to avoid the lease being considered a general obligation. Upon exercise of the option, the local government obtains full legal title to the property. Leases of this nature are distinctively different from more conventional means of financing. Of primary importance is the security which underlies the lease period. It is not a promise to levy taxes ora pledge of revenues from the system. Rather, it is usually a promise to pay only one year at a time,with an implied intention to continue payment until ownership is transferred. As ultimate security, the holder of the lease may look to the asset which is being leased in the event of a default. There is little statutory or judicial guidance in the area of leases of this type, and the obligation to continue lease payments until title transfers is a moral, rather than a legal obligation. As a consequence, the underwriting or placement of a lease is more difficult than the underwriting of conventional bonds. The term of the leases generally are short, usually from seven to ten years. Because the security underlying the lease is not good compared with conventional financing, interest rates on leases are higher. Building Authority: A building authority is a non-profit corporation which generally is formed at the request of the governing body of the county or local jurisdiction,which also appoints the Board of Directors of the corporation. Weld County created such an authority in 1987 named the Weld County Finance Corporation. The directors are the Director of Finance and Administration, County Attorney, and Director of General Services, each appointed for ten year terms. 379 The building authority issues its own bonds to finance a facility. To achieve the same lower interest rates that traditional municipal bonds enjoy, the building authority must obtain a ruling from the Internal Revenue Service that the interest on the authority's bonds is exempt from Federal Income Tax. Such an exemption is granted if the IRS finds the authority's bonds are issued on behalf of a political subdivision, which is determined based upon the following factors as detailed in IRS Revenue Ruling 63-20. 1. The authority engages in activities which are essentially public in nature. 2. The corporation is not organized for profit. 3. The corporate income does not inure to the benefit of any private person. 4. The political subdivision has a beneficial interest in the corporation, while the indebtedness is outstanding, and it obtains full legal title to the property on the retirement of the debt. 5. The corporation has been approved by the political subdivision which has approved the specific obligation of the corporation. Like municipal bonds, bonds issued by a corporation usually are subject to registration and other requirements of the Securities Act of 1933 and the Security Exchange Act of 1934. After receiving a favorable ruling from the IRS, a "no action" letter should be secured from the Security and Exchange Commission,exempting the authority's bonds from these requirements. The authority then issues bonds pledging the annual rental payments as security. After issuance of bonds and construction of the facilities,the authority leases the facilities to the county. Again,this must be a bona fide lease and possess all the elements discussed under Lease/Purchase. The bonds of a building authority are similar to municipal leases in the manner in which they are viewed by investors. As with a simple municipal lease,building authority bonds are less secure than general obligation or revenue bonds. As a result, bonds issued through a building authority bear higher interest than more secure issues. Certificates of Participation (COP) may be issued in the same manner as bonds. As a practical matter the COP is the same as a bond, except from a legal point of view, the COP is evidencing assignment of proportionate undivided interests in rights to receive certain revenues in the form of a lease or rental amount for the purpose of providing funding for capital improvements. The lease and COP do not constitute a general obligation or other indebtedness of the county within the meaning of any constitutional, statutory or home rule charter debt limitation. The lease is a year-to-year obligation. The use of Certificates of Participation(COP)has been the only debt vehicle Weld County has ever used in the implementation of its debt policy options. 380 BUILDING AUTHORITY FINANCE The Philosophy: Tax-exempt financing is available through a building authority with the issuance of bonds when the facilities financed are for public purposes and the benefit is to the sponsoring public entity. The Building Authority: A building authority is a Colorado non-profit corporation created by the county itself. The county adopts a resolution calling for the creation of the Building Authority and directing counsel to draw articles of incorporation and by-laws in compliance with Colorado Statutes. A board of directors is formed. The board may consist of County Commissioners or administrative personnel or individuals not associated with any public entity. The Weld County Finance Corporation, created in 1987,consists of the Director of Finance/Administration,County Attorney,and Director of General Services as directors. Tax-Exemption of Interest: Once the non-profit corporation is created, the tax-exempt nature of interest paid on the corporation's bonds must be assured. A revenue ruling is requested from the Internal Revenue Service on the non-profit status of the corporation pursuant to Internal Revenue Code, 103(a)1 and Revenue Ruling 63-20, and on the tax-exempt status of interest paid. Such an application involves considerable work and a detailed analysis of the situation which is presented to the Internal Revenue Service. The application includes information as to public purpose, the county, the agency using the facilities, the proposed lease terms, terms of title reversion to the county and the proposed method of financing. Corporate Bonds and the S.E.C.: As corporate bonds are subject to registration requirements of the Securities and Exchange Commission,a"no action"letter must be obtained from the S.E.C. In essence,the S.E.C.says that no action will be taken if the bonds of the building authority/non-profit corporation are not registered. The Purchase Contract: Once the building authority is created with powers to act, it may enter into a contract to purchase the facility. The contract should be subject to: 1. A favorable revenue ruling from the Internal Revenue Service. 2. Receipt of an S.E.C. "no action" letter. 3. Finalization of financing. 381 The Bond Issue: When all legal and tax questions are answered the building authority may issue bonds for the purchase of the facility. Normally the bonds are sold directly to an underwriter who then resells the bonds to the ultimate investor. The bonds that are issued will be an obligation of the building authority only and not a debt obligation of the county. The County Lease: Upon the issuance of the bonds and the purchase of the building by the building authority,the county can lease the building from the authority. The lease would be from year-to-year with automatic renewal unless otherwise terminated. A county lease for any period in excess of one year constitutes a debt and must be approved by voters. The Bond Security: The security of the bond holders may be only in a pledge of lease revenues by the authority. The bond holders may also have a first mortgage lien on the building. The combination of the two results in a more secure bond and a correspondingly lower rate of interest. Partial Seller Financing: Depending on factors such as the seller's motivation, whether there is an existing loan on the building,and negotiations,a bond issue can be for only the amount necessary fora down payment. The sellers can carry back the balance,receiving installment sale tax benefits on the capital gains. A revenue ruling would be required, however, interest paid on a promissory note to the seller may also be tax exempt. The total cost to the county and the building authority then may be substantially lower on this basis. 382 COMPLETED CAPITAL PROJECTS '1998 - 2002 383 COMPLETED CAPITAL PROJECTS 1998 - 2002 Actual Actual Actual Actual Actual Requirements Total 1998 1999 2000 2001 2002 Centennial Complex $ 1,268,025 $ 71,988 $ 353,935 $ 744,776 $ 61,798 $ 35,528 Court House 62,162 24,557 15,000 20,582 2,023 Courthouse Annex 940,018 162,159 766,868 10,991 West Annex 604,391 604,391 Downtown Parking / Future Expansion 1,015,519 1,015,519 Food Clearing House 26,394 6,832 19,562 m Grader Sheds 428,087 266,713 161,374 F Head Start 609,209 9,272 99,505 289,640 210,792 Health Department 4,730,902 3,307,223 1,423,679 Island Grove 111,523 7,600 98,217 5,706 Jail 4,183,326 12,173 85,162 33,157 4,052,834 SheriffS Administration Bldg 2,923,441 53,330 2,870,111 North County Complex 734,129 18,772 329,346 308,453 77,558 Public Works 2,749,358 1,210,396 1,366,960 172,002 Weed Control 164,045 164,045 Social Services 2,176,991 1,189,601 911,493 75,897 Southwest Weld Complex 4,631,761 141,979 4,129,100 360,682 Training Center 1,025,870 50,087 961,819 2,896 11,068 Miscellaneous 61,607 8,500 9,662 28,470 14,975 $28,446,758 $ 5,850,042 $ 4,658,755 $ 3,503,730 $ 5,716,323 $ 8,717,908 2004 - 2008 FIVE YEAR CAPITAL PROJECTS PROGRAMS 385 2004 - 2008 FIVE-YEAR CAPITAL PROJECTS PROGRAM TOTAL REQUIREMENTS (5 Years) 2004 2005 2006 2007 2008 CAPITAL EXPENDITURE FUND: Capital Reserve $ 4,265,000 $ 1,615,000 $ 2,200,000 $ 3,250,000 $(1,150,000) $(1,650,000) Jail Expansion 8,000,000 0 0 0 4,000,000 4,000,000 Courthouse/Centennial L.0 Parking 300,000 300,000 0 0 0 0 a Grader Sheds / Storage bldg 135,000 135,000 0 0 0 0 Parks/Recreation 625,000 125,000 125,000 125,000 125,000 125,000 Miscellaneous projects 500,000 100,000 100,000 100,000 100,000 100,000 TOTAL $13,825,000 $ 2,275,000 $ 2,425,000 $ 3,475,000 $ 3,075,000 $ 2,575,000 RESOURCE CAPACITY ***************** FUNDING SOURCES ***************** CASH FLOW ANALYSIS 387 CAPITAL EXPENDITURES FUND RESOURCE CAPACITY 2004 - 2008 INTEREST PROPERTY OTHER TOTAL TAX 2004 $ 0 $ 2,275,000 $ 0 $ 2,275,000 2005 150,000 2,275,000 0 2,425,000 2006 200,000 3,275,000 0 3,475,000 2007 300,000 2,775,000 0 3,075,000 2008 300,000 2,275,000 0 2,575,000 388 CASH FLOW ANALYSIS CASH REVENUES EXPENDITURES RESOURCES BEGINNING ENDING FUND CAPITAL OTHER/ FUND BALANCE FUND INTEREST CONSTRUCTION BALANCE 2004 $ 1,465,000 $ 2,275,000 $ 0 $ 660,000 $ 3,080,000 2005 3,080,000 2,275,000 150,000 225,000 5,280,000 2006 5,280,000 3,275,000 200,000 225,000 8,530,000 2007 8,530,000 2,775,000 300,000 4,225,000 7,380,000 2008 7,380,000 2,275,000 300,000 4,225,000 5,730,000 389 CORRECTIONAL FACILITY Existing Situation: The Centennial Complex Jail was constructed in 1978, and has been remodeled three times to increase the capacity to 294 beds. In 1997,Phase I of the North Jail Complex was constructed with 160 beds,and all the core service facilities. The North Jail Complex is currently designed for a build out of 640 beds, but the site can accommodate a 960-bed facility. Each phase would be in increments of approximately 160 -226 beds. Jail population continues to grow in Weld County. Based upon a study done by the Sheriffs Office it was anticipated that by the year 2004 Phase II would be required. Phase II has been completed and opened in January,2004. Phase II added 226 beds based upon the design. Construction of Phase II will allow for the closure of the Centennial Jail and conversion of the space to accommodate Court needs. Phase III will be an additional 160 beds, and is anticipated to be constructed in 2007 - 2008.. Proposed Solution: It is proposed that additional phases of the North Jail Complex be constructed in increments of 160- 226 beds as needed. The total project of approximately 211,355 square feet will be constructed in phases. The first phase constructed in 1997 was 125,775 square feet. It included the core service facilities, such as kitchen, administrative offices, medical detention, booking area, and lobby to accommodate 640 inmates. Phase II has 226 beds and is both maximum and medium security to accommodate the projected inmate classifications. Phase II was constructed in the 2002- 2003 time frame and became fully operational as of 2004. Phase III will have 160 beds and will be constructed in the 2007 - 2008 time frame. Financing: It is recommended that the county budget$8,000,000 in the 2004 - 2008 capital plan budget for funding of Phase III for 160 additional beds. In addition,$2,300,000 for operation of the additional jail must be programmed into the operational budget plan for 2008. 390 I6£ 1 1 I III I I ' M ilii! ":" " s h Ii {. Q y!y'tt l: li l '1 fit E : E yEg ll r y\ , 0 I I i I ig 1 lls. ;. g I 4( '' , ICI Ili I ice ► allb A ', I\ . ti / i 1 8 pg g3 i ill ❖ /r. is ,, 1 E1 I tfiflajiLj1M1Msiiiu1r1i nil. .':y�—.mss —mil it iilr Ims ir i.,..:.:-.. .Fir4m. :I /' iia ,li ..., (1D ir-a coI1ik[Lt4uuijI .;lil!ijijI'S • al Rid !IIIIIIIp7. t!11!1 71 PI DI 0ITI 0 ll- 1d h .7 tql all PpliFii tit 1 III IIIIIIII Mumma011, ..I� Ali 5555 let♦r. Ale*7T��4e`4. t•`��'9r�?�`9A��1 ofr,ell,. ' �P14 iv: is I Q V: a�liv LV�. . - w, u,�w� , L II � I z u .... INN i I I I kill}}} } »r< lil,...r1111 iii �L i��l; Illi - Ii iii ,I it IiiI — rZa 1".' II D O 8 LAW ENFORCEMENT B P lip! �I I H ADMINISTRATION BUILDING I WELD COUNTY BUSINESS PARK, GREELEY, CO I WELD COUNTY BUSINESS PARK Existing Situation: In 1987 Weld County acquired 160 acres located in the southwest corner of"O"Street and North 11th Avenue in Greeley. Funds for the property came from the sale of the Health Building. Proposed Solution: The property is large enough to allow for future consolidation of county facilities in one area. The utilities and site improvement were developed in 1988 at an estimated cost of$1,750,000 with the aid of a$630,000 EDA Grant. The first facilities,completed in 1989,included a 15,000 square foot building for Human Services and a county motor vehicle shop. Fifty to 60 acres have been developed for building and storage sites and approximately 60 acres can be mined for gravel and reclaimed in an attractive way. The new correctional facility is located on this site, as well as Human Services,Health Department,Household Hazardous Waste Building,Training Center,Motor Pool,Public Works,and two administrative buildings. A portion of the property was made available for commercial development and offered at no cost or low cost to private parties for economic development incentives. A PUD was approved for land use purposes in 1989. Financing: Development, using future years' funds, is programmed into the long-range plan under specific projects, which include a correction facility ($8,000,000) and Administrative Facility ($5,000,000). 392 GRADER SHEDS/ICE CONTROL STORAGE BUILDING Existing Situation: The county currently has 18 grader sheds throughout Weld County, to accommodate road maintenance functions in all sectors of the county. The grader sheds are in various conditions, ranging from good to needing replacement. Seventeen have recently been replaced--Nunn(1981), Gwonda (1982),Vim (1983), New Raymer(1984), Mead (1985), Rockport(1986), Kiowa (1987), Severance(1987),Gilcrest(1989),Ault(1989),Briggsdale(1991),Keenesburg(1994)Stoneham (1994), Dacono(1995), Fort Lupton (2000),Gill (2001), and Galeton (2003). New Raymer(2004) is the only remaining shed to be replaced. In addition, four ice control storage buildings were constructed in 2001-2003. An additional storage facility at the Public Works Headquarters was built in 2003. Proposed Solution: An analysis of existing grader sheds determined which are required for the operational functions of the road maintenance operation in Weld County. In the process some have been sold, others consolidated, and some identified for replacement. In cases where existing grader sheds will accommodate the maintenance function,it is suggested that attention be given to those sheds that need maintenance or major improvements. Where necessary, replacement sheds have been identified. Four ice control storage buildings were needed and one additional storage garage. Financing: It is recommended that the county budget$135,000 in 2004 to construct, maintain, and upgrade grader sheds in 2004. The funding mechanism should be a pay as you go function out of the Capital Projects Fund. 393 COURTHOUSE/COURTHOUSE ANNEXES Existing Situation: The Courthouse and Courthouse Annexes provide for the space needs of the 19th Judicial District. Under state law the county is obligated to provide and maintain the facilities for court related activities. The Courthouse was built in 1917 and is maintained on the Federal Register of Historical Buildings. After many remodels and upgrades it still functions as the main court facility for Weld County. In the mid-1980's two buildings across the street from the Courthouse were acquired and remodeled to house the Probation Department. In 2001,the West Courthouse Annex Building was acquired to house the District Attorney Juvenile Division. As the population grows and court related activities grow the space requirements continue to expand. Proposed Solution: With the growing needs of the courts it will require that the county convert the Centennial Center, including the jail,to courtrooms and court-related offices. With the construction of Phase II of the North Jail,the Centennial Jail will be closed and remodeled into court-related space. In addition all Sheriffs office administrative functions,along with Communications and Records,will be moved to the new Public Safety Administrative Building next to the North Jail. Over time the entire Centennial Complex will become court-related space,as well as the two annex buildings to the west and east of the Courthouse. In the five-year capital plan,three additional district courtroom will be created, a juvenile courtroom, and one additional county courtroom. These courtrooms will supplement the current vacant district courtroom and the visiting judge courtroom to accommodate anticipated additional judges through 2008. The firstfloorof the Centennial Jail will be converted into courtrooms. The second floor of the jail will be remodeled in the future for additional court and office facilities. The third floor of the jail will be for the work release program. First floor Centennial offices will be converted into office space for the Clerk to the Court. The space in the Courthouse occupied by the Clerk to the Court will be converted into a district courtroom. Space occupied by the Weld County Commissioners and administrative functions will be converted to court-related space and District Attorney space after these functions move to a new administrative building after 2010. Financing: Phase II of the North Jail was funded in 2003 for construction in 2003-2004. The new Public Safety Administration Building was constructed in 2003. Once the Sheriffs office is relocated,the Sheriff's administrative area and the jail will be remodeled in 2004 to provide for the additional courts. Funds for all these projects were included in the 2003 capital plan. 394 PUBLIC SAFETY ADMINISTRATION BUILDING Existing Situation: Growing needs of the courts require that the county convert the Centennial Center,including the jail, to courtrooms and court-related offices. With the construction of Phase II of the North Jail, the Centennial Jail will be closed and remodeled into court-related space. In addition,all Sheriffs office administrative functions,along with the Communications and Records,must be relocated by 2004 to accommodate the courts. Proposed Solution: Since the entire jail operation will be moved to the North Jail there are logistical advantages to relocate all Sheriff office functions near the jail site. To accommodate the space needs of the Sheriff's Office it is proposed to construct a 22,000 square foot office building near the North Jail site. The building would house the Sheriff's office functions, Communications, and Records. In addition the County Coroner's office could be located in the same building. This would allow the consolidation of all criminal justice functions at one site with the exception of patrol substations. Financing: The new Public Safety Administration Building was constructed in 2002. Funds in the amount of $2,500,000 were budgeted in 2002 for the construction of a 22,000 square foot office building. 395 DOWNTOWN GREELEY PARKING AND LAND Existing Situation: The Courthouse and Centennial Center are located in the center of downtown Greeley. The future plans are for these facilities to be the judicial center for the 19th Judicial District that serves Weld County. Parking has been a long time problem in the area for citizens using the facilities. In addition,as Weld County looks to the future there will be a need to have land to locate future court facilities. The court administration is insistent upon having a centralized location, since other jurisdictions have had logistical problems attempting to split court facilities into more than one location. As a result, there is a need to acquire land adjacent to the current location to accommodate future court facilities. Proposed Solution: In July, 2003, the county purchased a portion of an adjacent block of property to the Centennial Complex and Courthouse to allow for surface parking in the immediate future,and to provide future building sites for future court facilities. Opportunity existed to purchase approximately 100,000 square feet adjacent to the current facilities in 2003. The parking can be developed in 2004, and needed facilities can be constructed on this site in the future. Financing: In 2003,fund balance from the General Fund in the amount of$1,500,000 was transferred to the Capital Expenditure Fund to acquire the site and put money aside for the parking improvements in 2004. Approximately 250 parking spots can be developed to serve the area. As portions of the site are needed for court building sites,a parking structure can be built to accommodate added parking needs or land to the east or south of the site can be acquired for surface parking. $300,000 is in the 2004 capital budget to construct the parking lot in the Spring of 2004. 396 ADMINISTRATIVE OFFICE BUILDING Existing Situation: The long term plan with the development of the Weld County Business Park was for the eventual move of all administrative functions of the county to the business park. All of the functions were housed at the Centennial Complex in 1976. In 1990-91 the Assessor, Treasurer, Clerk and Recorder, and Planning were relocated to the business park. With the future space demands of the courts it is anticipated that the remaining county administrative functions at the Centennial Complex will need to be relocated to the Weld County Business Park within the next 10 years. This will leave the Centennial Complex as a justice and law enforcement center exclusively. Proposed Solution: In order to accommodate the court's space needs and the county's administrative functions it will be necessary to construct a new administrative facility at the Weld County Business Park in the next 10 years. To accommodate the space needs of the existing administrative functions and plan for future growth it is anticipated that a building comparable to the new Health Building will be required. Financing: It is recommended that in the Capital Improvement Plan that the county begin to accumulate funds in a reserve for the future construction of a new administrative building. Estimated costs for the facility will be $5,000,000. In the ten-year Capital Improvement Plan $5,000,000 is reserved. 397 MISCELLANEOUS PROJECTS Existing Situation: Each year there are several small projects to update or renovate county facilities, provide for new county programs,and remodel to accommodate changing programs or meet new legal standards. An approach which provides miscellaneous funds of this nature can prevent postponing necessary remodeling of facilities and,thus,avoid added cost or delay of potential savings to the county and taxpayers. In addition,such an approach can also make better utilization of existing facilities in order to avoid the acquisition of new space and facilities. Carpet replacement should be included in this category. Proposed Solution: It is recommended that an amount of$100,000 per year be set aside for such projects in the Long Range Capital Projects Plan. Financing: It is recommended the county budget $100,000 in each future year. 398 ACCUMULATIVE CAPITAL OUTLAY/CONTINGENCY Existing Situation: If Weld County is to embark upon a number of ventures in capital projects over the next five years, it is suggested the county proceed very cautiously and very conservatively in the area of financing. To do this, it is suggested that a contingency be set aside each year on a pay as you go basis to accommodate unanticipated cost increases or emergency situations which cannot be foreseen at this time. If the contingency amount is accumulated over the next five years, it can be used as a reserve for the capital projects program in future years,or it can be used as a funding mechanism in years beyond 2008. The primary reserve would be for a future correctional facility or other facilities at the North County Complex and South County administrative office sites. Proposed Solution: Budget any carry-over amount each year on a contingency basis that ultimately could be used to meet any contingency or emergency situation,or could be used as an accumulation of capital outlay funds for funding of projects beyond 2008. Financing: It is recommended that the county budget fund balance carry-overs in the capital fund each year as a contingency. 399 MISCELLANEOUS FUNDS 400 AIRPORT Existing Situation: The Weld County Board of County Commissioners, with approval of the Airport Master Plan, committed to participate in certain enhancements at the Airport facility, especially those enhancements that will ensure the safety of airport operations. If the Board decides to continue to participate in the joint funding of the Greeley/Weld County AirportAuthority with the City of Greeley, funds should be provided for in the Long Range Capital Projects Plan to accommodate the FM ADAP program during the next five years. Funds can also be made available to maintain FAA constructed facilities. Proposed Solution: In the Long Range Capital Projects Plan for 2004, $4,167 is included to accommodate capital improvements at the Greeley/Weld County Airport. If funding is provided, it should be for projects that emphasize safety features and other essential enhancements to the current operation. Financing: Funding of$4,167 is included in the budget for 2004. State grants will account for the difference to equal the $75,000 match in the Airport's 2004 Capital Improvement Plan. 401 SIX YEAR CAPITAL IMPROVEMENT PROGRAM(CIP)WORKSHEET Airport Name Greeley-Weld County Airport Airport Manager Michael A Reisman Airport Sponsor Greeley-Weld County Airport Authonty/City of Greeleyaeld County Address P.O.Box 727 Greeley,CO 80632 Phone (970)336-3003 (970)336-3030(Fax) Project Description Federal Slate Local Cost Est/Dale Unfunded Needs Total H�storcal Year 2003 Reconstruct Rwy 927&Twy A 925,000.06 51,389.00 51,389.00 3/02 1,027,778.00 Rehab Rwy 9/27 925,000.00 51,389.00 51,389.00 3/02 1,027,77800 Total-Year 2003 1,700,000.00 102,778.00 102,778.00 2,055,556.00 Year-2G04 Perimeter Fence&Gates-Phase I ��ma`' .a—i bAi-,°'p 8,333.00 8,333.00 Based on GA Entitlement 150,000.00 166,666.00 Rehab Rwy 9/27 Lighting System b i.kl ,', 27,777 00 27,777.00 4/03 500,000.00 555,55500 ToW-Yw 10D1. '. '.36,110.00 36,110.00 650,000.00 . 7- =722,222.00 Year-:_ Perimeter Fence d Gates-Phase II t sir. ".� 8.3331X) 8333.00 Based on GA Entitlement 150,000.06 166,666.00 80 Land Acquisition-Rwy 16 Approach ,{.�+:800,000.00 33.333.00 33,333 06 666,666 00 p. TaW-Yw2005 600.000.00 41.666.00 41,66800 150.000:00 . 833 732 00= O N Year 2000 Re-hab Aprons d Taxdanes-Phase I ,tv,';:,,.. 3333.00 8333.00 Based on GA Entitlement 150,000.00 166,666.00 Total-Yw 2008 ..'4,11.-\.,-.':4',1.,i,--:r8,333.00: 8,333.00 ; 150.000.00 -;h ' `,..18488806:'. Overlay Rwy 16/34&Twy C 1t ,i :- 275,00000 275,000.00 4,950,000.00 5,500,00000 Total yea 2007 . . `- .: ..5n/I'`7 27500000.. : 27400000 ' ' ' ' '" toso.969.ao :b6wa,omm: Year 08 Rehab Aprons&Taxilanes-Phase II - 9'Tt` .. 8,333.00 8,333.00 Based on GA Entitlement 150,000.00 166,666.00 Tots.year 2008 1,'"= -" ' .n ':8,333.00 18,333.00 150,00000 1=,1.y",7.�' ''188,888.(SO Rehab Aprons 8 Taxilanes-Phase III e lik 8 myg 8,333.00 8,333 00 Based on GA EMillement 150000.00 166666.00 'Teti-Year 1009 "_ t:-.5'`' ''': g- ,., ,-: = - ' 833+m 8,363,00 150,00003 7; foa,eae:ao TOTALBYEAR COST8 , -.;300,00400 .:.Y4853,00 480,65300 0,200,000,00 .. 0,011,10400 H a:':�Yea 2010 acct Beycm Aprons d Taxilanes-Phase IV 8,33300 8,33300 Based on GA Entitlement 150,0X100 166,66600 Perimeter Fence&Gates-Phase III 8,33300 8.33300 Based on GA Entitlement 150,00000 166.66600 Air Traffic Control Tower 55.55500 55,55500 1000,00000 1.111,11100 CONSERVATION TRUST FUND Existing Situation: With the passage of SB119 (The Colorado Lottery),40 percent of the proceeds of the lottery are earmarked for Conservation Trust Funds in local governments. The earning potential of the lottery is anticipated to be$350,000 per year. The funds must be used for"the acquisition,development and maintenance of new conservation sites or for capital improvements or maintenance for recreational purposes on any public site". (Section 29-21-101, C. R. S.) With the passage of Amendment 8 (GO COLORADO) these funds should stabilize at$350,000 per year, plus lottery sales growth. See Conservation Trust Fund for detailed discussion. Proposed Solution: The Board has the option to use the funds in the following ways: 1. Maintain and improve Island Grove Park. 2. Maintain and improve the Missile Site park. 3. Acquire and maintain open space. 4. Develop and maintain trails. 5. Other project requests from throughout the county. Financing: In addition to Conservation Trust Funds, it is recommended that the county finance parks and recreation projects at a level of$125,000 in the Capital Expenditure Fund from property taxes. On September 20, 2000, the Board committed$100,000 for each of the next three years for the land preservation and trail construction activities specified in the Saint Vrain Valley Open Lands and Trails Master Plan. In addition, $200,000 has been earmarked for the Poudre River Trail. Funds from 2004 forward are uncommitted. 403 ISLAND GROVE Existing Situation: Weld County and the City of Greeley currently have certain joint ventures and commitments to develop the Island Grove Park facility. Some discussion has been held regarding the creation of an Island Grove Park Authority for development and management of the facility. Proposed Solution: If the Board of County Commissioners decides to continue participation in the development of the Island Grove facility, it is recommended that Conservation Trust Funds from the lottery be used to the maximum amount prior to use of county general tax funds. Financing: It is recommended that the county finance any Island Grove enhancements with Conservation Trust Funds resulting from the lottery to the maximum amount possible prior to use of general county tax funds. Beginning in 2003, $100,000 per year in General Fund dollars has been committed to the maintenance of an indoor arena facility. Also,in 2000 the County contributed$1,500,000 towards the construction of the indoor arena facility, known as the Island Grove Community Building. The facility was constructed and will be maintained jointly by the City of Greeley, Farm Show,and Weld County. $250,000 is included in the 2004 General Fund budget to add air conditioning to the Island Grove Community Building. 404 �r�,��,�..�..n.� ,- .- N.-qTy., 6p.:'J!°16�I.+YrM'b"4 T'1f^Y+f++��RC•3n�., 9.. � 'f.!^`e" l.i'{:?^ .o � a � it \ \ PROPRIETARY EEl i'=,_i ii•su FUNDS • ._._ PROPRIETARY FUNDS SUMMARY Proprietaryfunds include both Internal Service Funds and Enterprise Funds. Internal Service Funds are established to account for goods and services provided to other departments of the county on a cost-reimbursement basis. Enterprise Funds account for departments providing services primarily to third party payers. PARAMEDIC SERVICE ENTERPRISE FUND: The Paramedic Service is funded totally from 2004 projected fees of$8,340,000 with no county subsidy. Total expenditures include$3,020,942 for salaries,$4,361,408 for bad debt allowance,$160,000 for depreciation,and the remainder for services and supplies. The budget for new equipment is $189,000. The mid-year 2003 rate increase of 20% is calculated to support the service in 2004. MOTOR VEHICLE FUND: The Motor Vehicle Fund accounts for the revenue and costs generated by equipment and vehicles rented to other county departments. The gross operating budget amounts to$4,705,675 in 2004,with$2,201,500 budgeted for new capital equipment. The budget reflects the continuation of the contract fleet management approach adopted by the Board in August 1984. Depreciation is $1,948,377 for new equipment purchases, plus sale of surplus items of $374,700. HEALTH INSURANCE FUND: The Health Insurance Fund reflects the cost of Weld County's self-insurance program which includes dental and vision coverage. Details of the program and coverage are found under the specifics of the fund summary. In 2004,the county will continue with only dental and vision being self-insured. Health coverage will be provided by a private company. INSURANCE FUND: The Insurance Fund accounts for all insurance costs for the county. The program is a combination of insured risks and protected self-insurance risks. Gross budget costs are$1,287,800 in 2004,with a property tax levy of$550,000. Details of the program are provided under the specifics of the fund summary. PHONE SERVICE FUND: Budget reflects total consolidation of phone service costs of$860,000 in Weld County. Funding is at current level and reflects no capital upgrades. WELD COUNTY FINANCE CORPORATION: Budget contains the funding for the Weld County Finance Corporation,which accounts for the lease purchases of county buildings. The only active lease is for the North Jail Correctional Facility. 405 PARAMEDIC SERVICES ENTERPRISE FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL CHARGE FOR SERVICES 5000 23100 4410 CHARGE FOR SERVICES 7,510,000.00 8,340,000.00 8,340,000.00 8,340,000.00 TOTAL AMBULANCE ENTERPRISE FUND 7,510,000.00 8,340,000.00 8,340,000.00 8,340,200.00 r 0 rn PARAMEDIC SERVICES ENTERPRISE FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 5000 23100 AMBULANCE 5,996,768.00 8,340,000.00 8,340,000.00 8,340,000.00 TOTAL AMBULANCE ENTERPRISE FUND 5,996,768.00 8,340,000.00 8,340,000.00 8,340,000.00 0 V BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PARAMEDIC SERVICE ENTERPRISE FUND BUDGET UNIT TITLE AND NUMBER: Paramedic Service -- 5000-23100 DEPARTMENT DESCRIPTION: The Paramedic Service responds to both routine and emergency calls for the county. It is an advanced life support(paramedic) provider. Personnel and vehicles are stationed in Greeley, Evans, and Fort Lupton. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 3,048,464 $ 3,094,039 $ 3,020,942 $ 3,020,942 Supplies 219,467 207,900 229,750 229,750 Purchased Services 507,862 502,190 378,900 378,900 Fixed Charges 2,991,837 3,204,000 4,521,408 4,521,408 Capital 238,984 174,000 189,000 189,000 Gross County Cost $ 7,006,614 $ 7,182,129 $ 8,340,000 $ 8,340,000 Revenue 6,808,797 7,510,000 8,340,000 8,340,000 Net County Cost $ 197,817 $ - 327,871 $ 0 $ 0 Budget Positions 49 49 42 42 SUMMARY OF CHANGES: Full time personnel have been reduced by 7 FTE. This was accomplished by having supervisors go back into routine scheduled slots(4),restructuring the Fort Lupton coverage to 24 hour shifts(2),and not filling a position to cover an EMT going to paramedic training. The Board approved the staffing changes in June, 2003. Personnel budget includes a three percent cost-of-living adjustment, plus health insurance adjustment. Medical supplies are up $35,500, with offsetting reductions in other supply accounts for a net increase of$21,850. Services are down$123,290 due to the change in the policy of not charging the Paramedic Service for emergency medical dispatch. Fixed charges are up$1,317,408 due to Medicare and Medicaid uncollectible amounts because of the federal government requiring the assignment of both Medicare and Medicaid accounts as payment in full. Revenues are up $830,000 based upon the 20 percent rate increase approved by the Board effective July 1,2003. Capital includes the purchase of one ambulance and the re-chassis of one ambulance. OBJECTIVES: 1)To keep the Ambulance Service on a self-supporting (zero subsidy) basis; 2) To maintain maximum possible collection ratios; and 3) To develop stable revenue sources. 408 PARAMEDIC SERVICE (CONTINUED) 5000-23100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Total Calls For Service 10,373 10,668 11,000 # Patients Evaluated /Treated /Air 853 738 800 Transport/ Released #Transported Patients 7,060 8,158 9,000 Total Transport Mileage 50,003 55,420 60,000 # Dry Runs: No Patient/ Canceled 2,924 3,014 3,200 Efficiency Measures FTE's per 10,000/capita 2.513 2.432 2.014 Per capita cost (county support) $1.01 -$1.62 $0.00 Receipts / Charges Ratio 42.6% 47.4% 47.0% Effectiveness Measures (DESIRED RESULTS) Fractile Emergency Response Times (<9 minutes 90% of calls) - City of Greeley Fractile Emergency Response Times (<15 minutes 90% of calls) - Weld County Fractile Routine Response Times (<30 minutes 90% of calls) - Weld County Reduce unscheduled overtime hours 3,503 1,765 1,700 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. This budget continues to be under pressure to not require county tax subsidy. The Paramedic Service management and staff have been very responsive to staff and organizational changes to reduce costs, plus the Board has increased fees in an attempt to keep the service self sufficient. The budget will require constant monitoring to insure the financial viability of the service. The Board approved the latest staff and organizational changes and fee increases effective July 1, 2003. These changes will carry forward into 2004. BOARD ACTION: No change. The Board re-affirmed all the actions taken effective July 1, 2003. 409 MOTOR POOL IGS FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL CHARGE FOR SERVICES 6000 96300 4410 CHARGE FOR SERVICES 2,468,123.00 2,757,298.00 2,757,298.00 2,757,298.00 MISCELLANEOUS 6000 96300 4680 OTHER 1,864,449.00 1,948,377.00 1,948,377.00 1,948,377.00 6000 96300 4810 GAIN LOSS ON SALE 375,000.00 374,700.00 374,700.00 374,700.00 TOTAL MISCELLANEOUS 2,239,449.00 2,323,077.00 2,323,077.00 2,323,077.00 TOTAL MOTOR POOL IGS FUND 4,707,572.00 5,080,375.00 5,080,375.00 5,080,375.00 F 0 O MOTOR POOL IGS FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 6000 17550 VEHICLE REPLACEMENT 2,235,100.00 2,201,500.00 2,201,500.00 2,201,500.00 6000 96300 COUNTY SHOP 4,332,572.00 4,705,675.00 4,705,675.00 4,705,675.00 TOTAL MOTOR POOL IGS FUND 6,567,672.00 6,907,175.00 6,907,175.00 6,907,175.00 4-- I- .- BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - MOTOR POOL BUDGET UNIT TITLE AND NUMBER: Motor Pool Administration -- 6000-96300 DEPARTMENT DESCRIPTION: Centralized motor pool support for Weld County. Contract for fleet maintenance is included in this budget unit. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 846,778 593,369 901,372 901,372 Purchased Services 1,765,739 1,709,156 1,752,540 1,752,540 Fixed Charges 2,035,423 2,010,047 2,051,763 2,051,763 Capital 0 20,000 0 0 Gross County Cost $ 4,647,940 $ 4,332,572 $ 4,705,675 $ 4,705,675 Revenue 5,027,526 4,707,572 5,080,375 5,080,375 Net County Cost $ - 379,586 $ - 375,000 $ - 374,700 $ - 374,700 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The overall expense budget is increased by$373,103 to align the cost of goods (fuel) sold to the projected costs based upon historical usage, which accounts for $305,503 of the increase. Depreciation expenses and revenues are up$83,928. No capital items for the shops are needed, so that line item has been reduced $20,000. The outsourcing contract reflects a cost-of-living adjustment per the contract. Minor changes have been made to other line items to reflect historical expenditure patterns. OBJECTIVES: Provide most efficient and economical means of vehicle maintenance for the county departments through privatization. 412 IS -MOTOR POOL ADMINISTRATION (CONTINUED) 6000-96300 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Number of work orders issued 7,543 7,311 7,420 Number of service/maintenance orders per technician 69.84 67.69 68.70 Efficiency Measures FTE'S per 10,000/capita 0.62 0.60 0.58 Work orders issued per FTE 629 609 618 Effectiveness Measures (desired results) Customer satisfaction survey Good Good Good Labor Shop Rate (per hour) $40.09 $41.69 $42.94 Number of mechanics to vehicle/equipment 65.4 65.8 66.0 ratio FINANCE/ADMINISTRATIVE RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 413 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - MOTOR POOL BUDGET UNIT TITLE AND NUMBER: Motor Pool Equipment -- 6000-17550 DEPARTMENT DESCRIPTION: Use of funded depreciation to acquire vehicles for county use. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 3,565,673 2,235,100 2,201,500 2,201,500 Gross County Cost $ 3,565,673 $ 2,235,100 $ 2,201,500 $ 2,201,500 Revenue 0 0 0 0 Net County Cost $ 3,565,673 $ 2,235,100 $ 2,201,500 $ 2,201,500 Budget Positions __ __ __ SUMMARY OF CHANGES: The equipment to be purchased in 2004 is listed on the following page. OBJECTIVES: N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 414 IGA EQUIPMENT Request Recommend Approved Sheriff: Patrol Vehicles (7) $ 147,000 $ 147,000 $ 147,000 Civilian Vehicles (3) 57,000 57,000 57,000 1/2 Ton Pickup 21,500 21,500 21,500 Full Size Van 24,000 24,000 24,000 Mini Van 20,500 20,500 20,500 Human Services: Vans (9) 382,500 382,500 382,500 Planning: Mid-size Pickup (2) 41,000 41,000 41,000 Building Inspection: Mid-size Pickup (2) 41,000 41,000 41,000 Building and Grounds: 3/4 Ton Pickup 23,000 23,000 23,000 Engineering: Cargo Van 30,000 30,000 30,000 Pest and Weed Quad Cab Pickup 27,000 27,000 27,000 Public Works: See Basic List 1,387,000 1,387,000 1,387,000 Total $ 2, 201,500 $ 2,201,500 $ 2,201,500 415 2004 PROPOSED EQUIPMENT REPLACEMENT Department of Public Works ESTIMATED PRICE ESTIMATED DIVISION PRIORITY QUANTITY DESCRIPTION PER UNIT VALUE Grader 1 1 Motor Grader $160,000 2 1 Motor Grader $160,000 3 1 Motor Grader $160,000 1 1995/15820082 140G Motor Grader' $60,000 1 1995/15820083 140H Motor Grader* $60,000 1 1995/15820084 140H Motor Grader $60,000 4 1 Rubber-Tired Roller $60,000 r 1 Hamm Roller* $5,000 0` GRADER DIVISION TOTAL $540,000 $185,000 Trucking 1 1 Tandem Truck Tractor $70,000 2 1 Tandem Dump Truck w/Spreader& Plow $100,000 Transfer 15460028 to WS* 4 1 Tandem Dump Truck w/Spreader& Plow $100,000 Transfer 15460026 to WS* 3 1 Loader with 7 cy bucket $280,000.00 1980/15830008* $25,000.00 TRUCKING DIVISION TOTALS $550,000 $25,000 M - S 2 1 15460026 from Trkg Div/Tandem w/spreader/plow 1991/15460011* $15,000 3 1 15460027 From Trkg Div/Tandem w/spreader/plow ESTIMATED PRICE ESTIMATED DIVISION PRIORITY QUANTITY DESCRIPTION PER UNIT VALUE 1993/15460015* $20,000 1 1 35-Ton Fifth Wheel (Lowboy) $50,000 1985/15660004* $10,000 1 1 15410046 from Trkng Div/Tandem Tractor 1991/15410034* $5,000 M-S DIVISION TOTALS $50,000 $50,000 Bridge 1 1 4X4 1/2-Ton Ext Cab Shorted Pickup $21,000 1996/15220066* $2,700 2 1 JD 160 Trade-In $30,000 15850015* $0 3 1 200 CLC Trackhoe $175,000.00 v 15850005/690LC Trackhoe* $18,000 BRIDGE DIVISION TOTALS $226,000 $20,700 Mining 1 1 4X4 1/2-ton Ext Cab Short Bed $21,000 94 15230036 or'96 15220065* $3,000 MINING DIVISION TOTALS $21,000 $3,000 ESTIMATED PRICE - ESTIMATED VALUE $1,387,000 $283,700 * Denotes Outgoing Equipment HEALTH INSURANCE ICS FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL MISCELLANEOUS 6200 93400 46902 EMPLOYEE CONTRIBUTIONS 271,980.00 303,520.00 303,520.00 384,256.00 TOTAL HEALTH INSURANCE IGS FUND 271,980.00 303,520.00 303,520.00 384,256.00 I- Op HEALTH INSURANCE IGS FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 6200 93400 DENTALNISION 271,980.00 303,520.00 303,520.00 384,256.00 TOTAL HEALTH INSURANCE IGS FUND 271,980.00 303,520.00 303,520.00 384,256.00 c .- BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - HEALTH INSURANCE BUDGET UNIT TITLE AND NUMBER: Health Insurance Fund -- 6200-93100/93400 DEPARTMENT DESCRIPTION: Provides for the costs associated with Weld County's self- insured health program. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 267,678 5,000 5,000 5,000 Fixed Charges 237,130 266,980 298,520 379,256 Gross County Cost $ 504,808 $ 271,980 $ 303,520 $ 384,256 Revenue 482,758 271,980 303,520 384,256 Net County Cost $ 22,050 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The budget reflects the cost of self-insuring the dental and vision reimbursement plan ($379,256) and wellness program ($5,000). OBJECTIVES: 1)Provide employee health/dental/vision insurance in the most cost effective way possible; and 2) Provide a well program to all employees. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Single coverage 687 683 717 Family coverage 204 340 416 FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Budget anticipates a worst case 20% rate increase. Weld County selected PacifiCare as the new health insurance provider in 2003 for three years. Dependent coverage contribution has been set at 75% of the spouse rate. No changes in the plan design are anticipated;however,another HMO option will be provided. 420 HEALTH INSURANCE 2004 Rates Full Time 3/4 Time 1/2 Time Full Time 3/4 Time 1/2 Time Reduced Reduced Reduced 1st Year 1st Year 1st Year Rate Rate Rate Dep.Cov. Dep.Coy. Dep. Coy. HMO Plan-High Option#10764/Rx19DW4 Employee only $ 59.84 127.18 194.51 $ 59.84 127.18 194.51 Employee/Spouse 175.06 295.89 416.72 389.05 456.39 523.72 Employee/Child 149.96 270.79 391.62 363.95 431.29 498.62 Employee/Children 165.96 286.79 407.62 379.95 447.29 514.62 Family 562.17 683.00 803.83 776.16 843.50 910.83 HMO Plan-Low Option#10734/Rx19DW4 Employee only $ 16.00 83.34 150.67 $ 16.00 83.34 150.67 Employee/Spouse 87.33 208.16 328.99 301.32 368.66 435.99 Employee/Child 65.78 186.61 307.44 279.77 347.11 414.44 Employee/Children 81.78 202.61 323.44 295.77 363.11 430.44 Family 422.52 543.35 664.18 636.51 703.85 771.18 Point of Service Plan-#40074/Rx491W4 Employee only $ 72.63 139.97 207.30 $ 72.63 139.97 207.30 Employee/Spouse 200.69 321.52 442.35 414.68 482.02 549.35 Employee/Child 174.61 295.44 416.27 388.60 455.94 523.27 r Employee/Children 190.61 311.44 432.27 404.60 471.94 539.27 Family 608.08 728.91 849.74 822.07 889.41 956.74 PPO Plan-#U04/Rx6U5 Employee only $ 127.04 194.38 261.71 $ 127.04 194.38 261.71 Employee/Spouse 309.40 430.23 551.06 523.39 590.73 658.06 Employee/Child 278.98 399.81 520.64 492.97 560.31 627.64 Employee/Children 294.98 415.81 536.64 508.97 576.31 643.64 Family 684.28 805.11 925.94 898.27 965.61 1,032.94 Companion Life Dental Plan Full Time 3/4 Time 1/2 Time Alpha Dental Plan Employee only $ 15.16 17.91 20.66 1 member 11.00 Employee&1 dependent 41.05 43.80 46.55 2 members 22.00 Employee&2 or more dependents 80.07 82.82 85.57 3+members 29.00 Weld County will be contracting with PacifiCare for health insurance for 2004. You may select from four options as described above. The coverage differences are explained on the following page. The rates can be taken out on a pre-tax basis. They include your choice of the Self-funded County Dental reimbursement plan or the Alpha Dental plan at no additional cost. You can elect to substitute the Companion Life Dental plan for the additional cost listed above. The County Vision plan is included with all health plans. Employees also have the option of taking a dental plan only for themselves and/or their dependents. The Self-funded County Dental plan and the Companion Life Dental plan require the employee to be enrolled in order to have coverage for a dependent. The Alpha Dental plan allows coverage for dependents only. For full time employees,Weld County pays$269.33 toward each employee's coverage. The Board of County Commissioners policy is to pay 75%of the HMO Spouse rate($213.00 for 2004) toward dependent coverage,no matter which type of dependent coverage the employee has. The employee must have had dependent coverage for 12 consecutive months to receive the additional$213.99. Amounts are prorated for part time employees. Weld County Health Plan PacifiCare High Option Low Option HMO HMO POINT OF SERVICE PPO #10764/Rx19DW4 #10734/Rx19DW4 #40074./Rx491W4 #U04/RxBU5 Network Non Network PPO NonPPO Lifetime Max. Benefit $Unlimited $Unlimited $Unlimited $1 Million $2 Million $2 Million Office Visit Copay $15 $30 $15 deductible&coinsurance $20 deductible&coinsurance Specialist Visit Copay $30 $50 $30 deductible&coinsurance $20 deductible&coinsurance Preventive Care Copay $15 $30 $15 Well-Child Only $20 Well-Child Only Vision Care Copay' $15 $30 $15 Not Covered Not Covered Not Covered Emergency Room Copay $100 $200 $100 50-50%after deductible $75 deductible/occurrence $75 deductible/occurrance Chiropractic" Not Covered Not Covered Not Covered deductible&coinsurance deductible&coinsurance deductible&coinsurance Laboratory&X-ray" $75 $300 $75 deductible&coinsurance deductible&coinsurance deductible&coinsurance ,, Hospital Admission Copay $300 $600+30% $400 deductible&coinsurance deductible&coinsurance deductible&coinsurance to so Outpatient Surgery Copay $100 $300+30% $100 deductible&coinsurance deductible&coinsurance deductible&coinsurance Individual Deductible n/a n/a n/a $500 $250 $250 Family Deductible n/a n/a n/a $1,000 $500 $500 Coinsurance 100%after copay 100%after copay 100%after copay 70-30%after ded. 90-10%after ded. 70-30%after ded. Individual Max Out of Pkt.**** $2,500 $5,000 $2,500 $5500 $2,250 $6,250 Family Max Out of Pkt.**** $5,000 $10,000 $5,000 $11,000 $4,500 $12,500 Prescription Drug Copay $15 Generic $15 Generic $15 Generic $15+30%Generic $10 Generic Not $40 Brand $40 Brand $40 Brand $40+30%Brand $30 Brand Covered $60 Non Formulary $60 Non Formulary $60 Non Formulary $60+30%Non Formulary $50 Non Formulary 'One visit per 12 months. "Out of network limited to$500 per type of therapy(POS);limited to$1000 in and out of network/calendar year(PPO) ***No copay 100%covered for laboratory and X-ray: MRI, CT, SPECT and PET Scan subject to$75 copay. The$75 copay is in addition to other applicable copays. ""For allowable covered expenses. Out of network benefits based on reasonable and customary charges. Mail Order for HMO plan includes 90 day supply for 2 copays; Mail Order for POS plan includes 90 day supply for 2 copays. Generic incentive. PacifiCare may require prior authorization for certain drugs. Weld County Dental Plan Comparison Effective January 1, 2004 Option #1 Option #2 Option #3 Benefit Alpha Dental Companion Life * Self-Funded Plan * Dentist Selection Network Dentist Only See any Dentist See any Dentist Deductible No deductibles $100 lifetime No deductibles (per person) Annual Maximum None (unlimited) $1,200 per person $1,000 combined per calendar year per calendar year Claim Forms None DDS submits Employee submits Cleanings $15 co-pay 100% 100% Twice per year Once per year Fillings Save Approx. 100% 50% 75% Cosmetic Services Save Approx. Not covered Not covered (implants, bleaching 50% veneer bonding etc.) Crowns Save Approx. 50% 50% 60% Root Canals Save Approx. 50% 50% 60% Periodontal Services Save Approx. 50% 50% 55% Dentures Save Approx. 50% 50% 63% Extractions Save Approx. 50% 50% 60% Orthodontic Services Yes Not covered Not covered (braces) (for children and adults) This comparison is intended for general use only. Please reference each options specific coverage sheets for specific benefit information. *Claims which are paid on both the Companion Life and Self-funded dental plan options are based upon the Usual and Customary Fee (UCR) for dentists in the specific zip code for which the submitting dentist is located. If a dentist has higher fees than other dentists in their zip code, then consumers will pay the difference between the UCR fee and the dentists billed charges. 423 IS - HEALTH INSURANCE 6200-93100 (CONTINUED) The 2004 program is calculated with current participation as follows: Single Coverage: 717 Dependent Coverage: 416 DENTAL AND VISION: Administration/Well Costs = $ 5,000 Fixed Costs: $ 5,000 LOSS FUND: Dental = $ 271,676 Vision = 107,580 Loss Fund Costs $ 379,256 GRAND TOTAL - COSTS $ 384,256 REVENUE: COBRA Revenue $ 40,000 Single Vision/Dental 1,133 X $16/month X 12 = 217,536 Spouse/Children Vision/Dental 172 X $16/month X 12 = 33,024 Family Vision/Dental 244 X $32/month X 12 = 93,696 TOTAL REVENUE $ 384,256 BOARD ACTION: In addition to the three health insurance plans in 2003,the county will be adding a new HMO with lower premiums, but higher co-pays and higher deductibles in 2004. The goal is to offer an option that is more affordable for those employees and their dependents who have low utilization and do not want to subsidize higher health care users. The county's contribution will be tied to the new HMO,meaning those wanting an option with more flexibility,lower co-pays,and lower deductibles will pay higher premiums. By 2005,the county hopes to offer another option of providing a consumer-driven health plan that combines a high deductible insurance policy along with an employer contribution to a medical savings account to help pay for routine health costs. The high deductible policy protects the insured from catastrophic losses, such as prolonged illness or hospitalization or simply an unexpected period of poor health. The savings account is controlled by the individual, and is intended to pay for routine health care. The goal is to make the employees aware of the true cost of health care, with a program that will encourage employees and their families to make more judicious spending decisions in return for paying lower insurance premiums and lower health care costs. The county will also be offering two additional dental plans in 2004. 424 LIABILITY INSURANCE IGS FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 6300 93300 4112 CURRENT PROPERTY TAXES 550,000.00 550,000.00 550,000.00 550,000.00 CHARGE FOR SERVICES 6300 93200 4410 CHARGE FOR SERVICES 200,000.00 240,000.00 240,000.00 240,000.00 MISCELLANEOUS 6300 93300 4610 EARNINGS ON INVESTMENTS 68,000.00 90,000.00 90,000.00 90,000.00 6300 93300 4820 COMPENSATION FOR LOSSES 50,000.00 50,000.00 50,000.00 50,000.00 TOTAL MISCELLANEOUS 118,000.00 140,000.00 140,000.00 140,000.00 TOTAL LIABILITY INSURANCE IGS FUND 868,000.00 930,000.00 930,000.00 930,000.00 NJ Na In LIABILITY INSURANCE IGS FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 6300 93200 WORKERS COMPENSATION 650,000.00 756,000.00 756,000.00 756,000.00 6300 93300 LIABILITY 531,100.00 531,800.00 531,800.00 531,800.00 TOTAL LIABILITY INSURANCE IGS FUND 1,181,100.00 1,287,800.00 1,287,800.00 1,287,800.00 r N O, I BUDGET UN IT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - INSURANCE BUDGET UNIT TITLE AND NUMBER: Insurance Fund -- 6300-93200/93300 DEPARTMENT DESCRIPTION: Central fund to provide county-wide insurance coverage. Administered by Finance and Administration unit in the General Fund. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,600 $ 0 $ 0 $ 0 Supplies 0 700 700 700 Purchased Services 22,390 26,900 27,600 27,600 Fixed Charges 1,122,688 1,153,500 1,259,500 1,259,500 Capital 0 0 0 0 Gross County Cost $ 1,146,678 $ 1,181,100 $ 1,287,800 $ 1,287,800 Revenue/Fund Bal. 597,611 631,100 737,800 737,800 Net County Cost $ 549,067 $ 550,000 $ 550,000 $ 550,000 Budget Positions -- -- -- SUMMARY OF CHANGES: The budget is structured with Weld County remaining a member of CAPP, but using the self-insured option under the insurance pool for a fixed cost of $231,800. Effective January 1, 1992,Weld County became self-insured forworkers compensation. Workers Compensation includes excess insurance and bonds costing$86,000,claims administration costs of $20,000, and a loss fund of $650,000. A loss fund for all other coverages is budgeted at $300,000. Unemployment insurance is being charged directly to departments. The program is supported by property tax ($550,000), charges for service ($240,000), interest ($90,000),and compensation for losses($50,000). Fund balance reserves of$357,800 support the loss fund. OBJECTIVES: Provide county-wide insurance coverage in most cost effective manner possible. 427 INSURANCE FUND (CONTINUED) 6300-93300 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of training sessions 35 36 36 Number of workers compensation claims 117 120 120 Dollar amount of prop/casualty claims paid $114,923 $300,000 $300,000 Efficiency Measures FTE'S per 10,000/capita .0513 .0496 .0480 Per capita cost (county support) $2.82 $2.73 $2.64 Cost per claim processed $153.85 $160.15 $166.67 _Effectiveness Measures (desired results) Number of employees trained 530 525 525 Average loss per workers comp claim $2,999 $3,000 $3,000 Percent increase/decrease in number of claims -9% 3% 0% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the insurance program as outlined above in the summary of changes. In accordance with Section 8-44-204, C.R.S., it is recommended that a mill levy be used to fund the insurance program for local county activities and a charge back mechanism be used only for programs funded by state and federal funding sources. Weld County,through CAPP,has reduced limits of coverage and placed reliance on sovereign immunity to stay within the budgeted amount. The legislative changes in 1986 strengthened the county's position in the use of sovereign immunity limits in Colorado cases. In addition, the county can levy up to 10 mills per year to discharge any judgment against it. Continuation of the self-insured program for workers compensation is recommended,which should result in cost savings, plus no shared risks with other counties. Unemployment costs are recommended to be charged directly to departments for revenue raising strategies and departmental accountability for costs. The fund enjoys a fund balance of$1,400,000 to safeguard against any extraordinary losses in a given year. BOARD ACTION: No change. 428 PHONE SERVICES IGS FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL CHARGE FOR SERVICES 6400 17400 4410 CHARGE FOR SERVICES 860,000.00 860,000.00 860,000.00 860,000.00 TOTAL PHONE SERVICES IGS FUND 860,000.00 860,000.00 860,000.00 860,000.00 .F- N.) up PHONE SERVICE IGS FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 6400 17400 PHONE SERVICES 860,000.00 860,000.00 860,000.00 860,000.00 TOTAL PHONE SERVICE IGS FUND 860,000.00 860,000.00 860,000.00 860,000.00 0 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES AGENCY BUDGET UNIT TITLE AND NUMBER: PBX Phone Services -- 6400-17400 DEPARTMENT DESCRIPTION: Provide phone services to Weld County and the Court system. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 101,625 $ 109,127 $ 119,343 $ 119,343 Supplies 7,236 5,500 8,000 8,000 Purchased Services 568,466 661,891 622,505 622,505 Fixed Charges 131,988 83,482 110,152 110,152 Capital 108,021 0 0 0 Gross County Cost $ 917,336 $ 860,000 $ 860,000 $ 860,000 Revenue 949,293 860,000 860,000 860,000 Net County Cost $ - 31,957 $ 0 $ 0 $ 0 Budget Positions 2 2 2 2 SUMMARY OF CHANGES: Budget reflects a three percent salary increase, plus the addition of employees using health insurance benefits. Phone costs for local and long distance charges are down$8,676,due to competition in the telecom industry,even with additional buildings and phones. Depreciation is up $8,441 for 2004 with the added phone systems for the Law Administration Building and new jail addition. Phone maintenance is down $13,948. Overhead is up $15,759. Contract services are down,even with the charge back of$40,669 for the PBX Operator from Clerk to the Board,and a contingency for the new building costs. All other line items are stable and reflect historical expenditure patterns. Total budget is unchanged. This budget is a beneficiary of all the competition in the telecom industry, as the over capacity continues to drive prices downward. Expenses are fully recovered from revenues from users of the phone system. OBJECTIVES: To operate and maintain all county phone systems, including research for replacement, improved productivity, and other service requests. 431 PBX PHONE SERVICES (CONTINUED) 6400-17400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Incoming calls 3,300,000 3,400,000 3,500,000 Efficiency Measures FTE'S per 10,000/capita .1026 .0993 .0959 Per capita cost (county support) -$0.1638 0 0 Annual cost per call .2780 .2529 .2457 Effectiveness Measures (desired results) Process requests for service within 7 days 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 432 FINANCE CORPORATION IGS FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL MISCELLANEOUS 6500 17700 4624 RENTS FROM BUILDINGS 737,233.00 740,133.00 740,133.00 740,133.00 TOTAL FINANCE CORPORATION IGS FUND 737,233.00 740,133.00 740,133.00 740,133.00 w FINANCE CORPORATION IGS FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 6500 17700 FINANCE CORPORATION 737,233.00 740,133.00 740,133.00 740,133.00 TOTAL FINANCE CORPORATION IGS FUNC 737,233.00 740,133.00 740,133.00 740,133.00 .c.- La r BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: WELD COUNTY FINANCE AUTHORITY BUDGET UNIT TITLE AND NUMBER: Weld Cnunfy Finance Authnrity-- Ann-177nn DEPARTMENT DESCRIPTION: Provides funds to cover the lease/purchase of county buildings. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 705,056 737,233 740,133 740,133 Capital 0 0 0 0 Gross County Cost $ 705,056 $ 737,233 $ 740,133 $ 740,133 Revenue 742,328 737,233 740,133 740,133 Net County Cost $ - 37,272 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget reflects the following county lease/purchase contract: RENT INTEREST TOTAL Correctional Facility $ 380,000 $ 360,133 $ 740,133 Total $ 380,000 $ 360,133 740,133 OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 435 OadHO'IOD Hello