HomeMy WebLinkAbout20031163.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 7, 2003
TAPE #2003-14
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, May 7, 2003, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner David E. Long, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner M. J. Geile
Commissioner William H. Jerke
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Carol A. Harding
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Geile moved to approve the minutes of the Board of County Commissioners
meeting of May 5, 2003, as printed. Commissioner Jerke seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
PUBLIC INPUT: There was no public input.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $1,134,459.37
Commissioner Masden moved to approve the warrants as presented by Mr. Warden. Commissioner Geile
seconded the motion, which carried unanimously.
2003-1163
BC0016
BIDS:
PRESENT ROTOMILLING BID FOR VARIOUS AREAS FOR 2003-DEPARTMENT OF PUBLIC WORKS:
Mr. Warden read the names of two vendors into the record. Said bid will be considered for approval on
Wednesday, May 21, 2003.
PRESENT AND EMERGENCY APPROVAL FOR MERLIN MAGIX PHONE SYSTEMS BID FOR ISLAND
GROVE OUTPATIENT TREATMENT BUILDING - FINANCE DEPARTMENT. Mr. Warden stated the
building is scheduled to be opened May 27, 2003,therefore emergency approval of the low bid from Bishop
Communications and Consulting, in the amount of$15,740.00, is requested. Responding to Commissioner
Geile, Jim Marsee, Director of Business Services for Island Grove Treatment Center, stated the Center
was successful in raising additional funds, therefore, there is no need to close in June, as had been
previously discussed. Commissioner Geile moved to accept the low bid on an emergency basis.
Seconded by Commission Vaad, the motion carried unanimously.
APPROVE FLY ASH TREATMENT FOR WCR #15 BID - DEPARTMENT OF PUBLIC
WORKS/ENGINEERING: Mr.Warden stated the Department of Public Works has recommended approval
of the sole bid from Son-Till, LLC, in the total amount of$45,741.41. Responding to Commissioner Vaad,
Frank Hempen, Jr., Director of Public Works, stated he is not aware of any depot arrangement for Fly Ash
on Weld County Road 38, regarding Fly Ash being delivered by rail and hauled out by semi-trucks around
the clock; and it would have nothing to do with this project. Mr. Hempen further stated staff will only be
using a small amount of Fly Ash,which will be delivered from Brush by tanker. Commissioner Vaad moved
to approve the low bid. The motion,which was seconded by Commissioner Masden, carried unanimously.
APPROVE IMAGELINK #1000 RETRIEVAL WORKSTATION BID - CLERK AND RECORDER: Mr.
Warden stated the low bid from Affiliated Computer Services, is recommended. He also stated this is a
division of ACS, which provides computer services to the County. Commissioner Masden moved to
approve said bid. The motion, which was seconded by Commissioner Vaad, carried unanimously.
Responding to Commissioner Jerke, Mr. Warden stated the one-year service agreement is a matter of
propensity, and he stated the County has tried to have maintenance done on an as needed basis;
however, it has ended up costing more because of frequent breakdowns resulting from high public use.
NEW BUSINESS:
CONSIDER AGREEMENT FOR USE OF FIRING RANGE AND AUTHORIZE CHAIR TO SIGN -
BECHTEL BWXT IDAHO, LLC: Ken Poncelow, Sheriff's Office, stated this is an agreement with the St.
Vrain Power Plant security company for use of our firing range for its security staff. Responding to
Commissioner Masden, Mr. Poncelow stated the firing range is located across the road from the airport.
Commissioner Vaad moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Jerke, the motion carried unanimously.
CONSIDER LAW ENFORCEMENT SPECIAL DUTY AGREEMENT AND AUTHORIZE CHAIR TO SIGN-
BECHTEL BWXT IDAHO, LLC: Mr. Poncelow stated the security company for St. Vrain Power Plant has
requested a mutual aid agreement to allow use of deputies for security in case of an emergency or
incident. Commissioner Masden moved to approve said agreement and authorize the Chair to sign.
Seconded by Commissioner Vaad, the motion carried unanimously. Mr. Poncelow also invited the
Commissioners to the Law Enforcement Memorial Service in the Centennial Plaza on May 15, 2003, at
10:00 a.m.
Minutes, May 7, 2003 2003-1163
Page 2 BC0016
CONSIDER INTERGOVERNMENTAL AGREEMENT FOR THE PROVISION OF AN ADVANCE OF
FUNDS AND AUTHORIZE CHAIR TO SIGN - SOUTHWEST WELD DRAINAGE AUTHORITY: Bruce
Barker, County Attorney, stated this agreement will preclude payment of funds by each entity.
Commissioner Vaad stated previously, it was decided to divide up the prepayment between nine entities;
however, this seems a better option. Commissioner Vaad stated the goal is to send bills out prior to
October, so cash flow problems would be solved soon thereafter. Responding to Commissioner Jerke,
Commissioner Vaad stated payback will be in full plus interest, based on the Treasurer's current rate.
Commissioner Geile moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Vaad, the motion carried unanimously.
CONSIDER LICENSE AND EXCHANGE AGREEMENT FOR GEOGRAPHIC DATA AND AUTHORIZE
CHAIR TO SIGN - MILLIKEN FIRE PROTECTION DISTRICT: Mr. Barker stated this is the standard
agreement for GIS data. Commissioner Jerke moved to approve said agreement and authorize the Chair
to sign. Seconded by Commissioner Vaad, the motion carried unanimously.
PLANNING:
CONSIDER CANCELLATION OF COLLATERAL FOR PHASE 1 THROUGH 4, AND DESIGNATION OF
SAME TO BE APPLIED TO AMOUNT OWED FOR AMENDED AGREEMENT FOR ROAD
IMPROVEMENTS TO WCR 35 AND 10 FOR BUFFALO RIDGE ESTATES, S #414 - MARTIN
BROTHERS, LLC: Lee Morrison,Assistant County Attorney, stated this item and the next one both pertain
to Buffalo Ridge. He stated paving has been completed and the warranty period for paving has expired
in the first six phases of the subdivision. Mr. Morrison stated the seventh phase remains; however, no
action taken today will have an affect on the seventh phase. He said Mr. Martin has requested warranty
collateral, held as cash in the amount of $16,771.74 currently being held for the first four phases, be
released and rolled into the Weld County Road 10 obligation. Mr. Morrison stated the Weld County Road
10 project has been completed and billed. Mr. Morrison further stated Mr. Martin has requested release
of the Deeds of Trust currently being held for phases five and six. Department of Planning Services staff
have indicated there are no landscaping or other issues, and Don Carroll, Department of Public Works has
recommended phases one through six be placed on the County road system for full maintenance.
Commissioner Vaad moved to approve said cancellation of collateral for phase one through four, with
designation of the same to be applied to the amount owed for the Weld County Road 10 agreement.
Seconded by Commissioner Geile, the motion carried unanimously.
CONSIDER CANCELLATION AND RELEASE OF COLLATERAL AND ACCEPTANCE OF ROADS FOR
FULL MAINTENANCE FOR BUFFALO RIDGE ESTATES, S #414, PHASE 5 THROUGH 6 - MARTIN
BROTHERS, LLC: Responding to Commissioner Masden, Mr. Carroll stated the seventh phase has not
been started, and Mr. Morrison stated the lots in five and six have not yet been sold, with this release of
Deeds of Trust, they will now be available for sale. Commissioner Masden moved to approve said release
and authorize the Chair to sign. Seconded by Commissioner Geile, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, May 7, 2003 2003-1163
Page 3 BC0016
There being no further business, this meeting was adjourned at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
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ATTEST: , , 71 �.�
„- '•..,-, D vi . Lo , Chair
Weld County Clerk to the Bard j it 4 :11 1 (
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BY: f �1 Robert D. sden, Pro-Tem
Deputy Clerk to the Boar:%UNI),
M. J. eile
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Willis H. Jerke
Glenn Vaad
Minutes, May 7, 2003 2003-1163
Page 4 BC0016
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