HomeMy WebLinkAbout20030768.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 26, 2003
TAPE #2003-10
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, March 26, 2003, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner David E. Long, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner M. J. Geile
Commissioner William H. Jerke
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Carol A. Harding
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Geile moved to approve the minutes of the Board of County Commissioners
meeting of March 24, 2003, as printed. Commissioner Masden seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Geile moved to approve the consent agenda as printed.
Commissioner Jerke seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: Commissioner Vaad reported on the March 18, 2003,
snowstorm, and stated Weld County follows a well-formulated plan for incidents such as this one.
Weld County, with nearly 2,500 miles of unpaved roads and 700 miles of paved roads, manages
approximately one-third of that which is maintained by the State Department of Transportation, with
9,200 centerline roadway miles for the entire State. Commissioner Vaad stated the plan directs roads
to be cleared first for emergencies involving human life and safety, followed by national defense (Air
Force Missile Site access roads), essential dairy and livestock access roads, then main arterial roads,
school bus routes, and remaining collector roads, including subdivisions and unincorporated towns.
Commissioner Vaad stated he asked Drew Scheltinga, Jay McDonald, and Dale Elliott, all with the
Department of Public Works, to be present and report further statistics to the Board. Mr. Scheltinga
reviewed the handout provided, a copy of which is attached; stated a total of 17 trucks, 36 motor
graders, 8 front end loaders, and 2 bull dozers were used during the storm; stated our policy is not to
lift blades up when moving from one location to another; and reviewed the procedure for moving
abandoned vehicles. Mr. Scheltinga reported the cost, including 3,480 man-hours, most of which were
2003-0768
BC0016
overtime rates, 28,010 miles for equipment, and 750 tons of sand and salt, totaled $210,810. Mr.
Elliott stated he and Jay McDonald managed the snow desk in rotating shifts, and the first road
closure, Weld County Road 100, was closed because drivers reported five-foot drifts blowing closed
behind graders. Commissioner Vaad asked that the Board's appreciation be given to all of the staff.
Commissioner Masden also commented the Hudson Fire Department asked him to convey their
appreciation for help and support given during the storm and cleanup.
PUBLIC INPUT: There was no public input.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following
warrants for approval by the Board:
All Funds $805,618.81
Commissioner Masden moved to approve the warrants as presented by Mr. Warden. Commissioner
Jerke seconded the motion, which carried unanimously.
BIDS:
PRESENT FUEL - DIESEL, UNLEADED AND REGULAR, AND PROPANE BID - DEPARTMENT OF
PUBLIC WORKS: Pat Persichino, Director of General Services, read the names of two vendors who
submitted bids into the record, and indicated Sapp Brothers Truck Stops, Inc., subsequently withdrew
its bid. Said bid will be considered for approval on April 9, 2003.
APPROVE MOW HERBICIDAL BID - DEPARTMENT OF PEST AND WEED: Mr. Persichino stated
staff recommended Custom Services of Colorado, Inc., be accepted for mowing, with Rodney
Anderson approved for use when the lowest bidder is not available, and that Prime Vegetation
Management be accepted for spraying, with Paratex Colorado, Inc. approved if Prime Vegetation
Management is not available. Commissioner Vaad moved to approve said bid as recommended. The
motion, which was seconded by Commissioner Jerke, carried unanimously.
NEW BUSINESS:
CONSIDER LETTER OF AGREEMENT FOR PREGNANCY RISK ASSESSMENT MONITORING
SYSTEM DATA ANALYSIS AND AUTHORIZE CHAIR TO SIGN - PRIME SOLUTIONS: Dr. Mark
Wallace, Director of Department of Public Health and Environment, explained the Department has
been involved in a PRAMS Project, which included collection of data on the acceptability and
availability of health care for pregnant women and newborn infants in Weld County and Colorado. Dr.
Wallace stated the County Attorney has reviewed the agreement with Prime Solutions, which is to
analyze the data collected, for use in planning and to share with other community agencies.
Commissioner Vaad moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Geile, the motion carried unanimously.
CONSIDER TASK ORDER CHANGE ORDER LETTER#1 FOR WEST NILE VIRUS AND
AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated the original Task Order was signed in May of 2002,
subsequently it was determined Weld County is eligible for$6,691 in additional Federal funds to be
distributed by the State, for supplies and in-direct costs, which will increase the total to $38,391.
Commissioner Geile moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Masden, the motion carried unanimously.
CONSIDER GRANT CONTRACT FOR PLATICA PROJECT FOR BREAST CANCER AND
AUTHORIZE CHAIR TO SIGN - THE NORTH COLORADO AFFILIATE OF THE SUSAN G. KOMEN
BREAST CANCER FOUNDATION, INC.: Dr. Wallace stated this contract, in the amount of$9,900, is
Minutes, March 26, 2003 2003-0768
Page 2 BC0016
to provide one-on-one and small group education and information about breast cancer prevention and
screening. Term of the agreement is April 1, 2003, through March 31, 2004. Commissioner Vaad
moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Geile,
the motion carried unanimously.
CONSIDER DUST BLOWING COMPLAINT -TIMOTHY AND ELANE SWANEY: Bruce Barker, County
Attorney, stated this complaint was referred from Phil Brewer, Department of Public Health and
Environment. He said he contacted Nick Hoban, West Greeley Soil Conservation District, who
inspected the property and sent a letter, dated March 17, 2003, stating the property has been severely
over grazed by horses. Mr. Hoban's recommendation is to remove the horses from the property or
confine them to a smaller area where they can be fed without destroying the pasture, after which a
waiting period is recommended to see if the grasses can recover after the recent moisture. If not, soil
roughening will be required. Mr. Barker stated he talked to Timothy Swaney by phone on Tuesday,
and now recommends continuance of this item of business to April 2, 2003, in order to allow Mr.
Swaney time to contact Mr. Hoban to discuss the recommended actions set forth in his letter.
Commissioner Vaad moved to continue this matter to April 2, 2003, at 9:00 a.m. The motion, which
was seconded by Commissioner Geile, carried unanimously.
PLANNING:
CONSIDER AMENDED RECORDED EXEMPTION #2425 - ELIZABETH WILSON/HEIRS OF
RICHARD WILSON: Sheri Lockman, Department of Planning Services, stated Recorded Exemption
#3507 should also be considered, since the testimony given regards both. She stated the purpose of
these applications is to amend the boundary lines of Lot B of Recorded Exemption #2425 to follow the
existing ditch. She stated Recorded Exemption #3507 is on the adjacent property to the west. Ms.
Lockman stated the property is one-half mile east of Frederick and ten referral agencies reviewed the
application, with nine responding favorably. The concerns listed by the other agency have been
addressed with the Conditions of Approval. Ms. Lockman stated staff recommends approval of the
request; however, since the initial Recorded Exemption was approved by the Board of County
Commissioners, amendments have to come back to the Board. She also reviewed a previous
application which was denied by the Board, and cited the reasons for denial of that request. She
stated staff feels the current application does meet criteria indicating a substantial change from the
previous application. Responding to Commissioner Jerke, Don Carroll, Department of Public Works,
stated Public Service owns 180 feet along Weld County Roads 16 and 17, which are the boundaries of
these parcels; however, the applicant has been granted permanent easements and four accesses.
Elizabeth Wilson, applicant, stated the purpose of the application is to provide a parcel for her son, who
farms the land, to build his house. No public testimony was given. Commissioner Jerke moved to
approve the request of Elizabeth Wilson for Amended Recorded Exemption #2425. The motion was
seconded by Commissioner Vaad. Chair Long verified Ms. Wilson agrees to the Conditions of
Approval for both applications, and Ms. Wilson stated the easements from Public Service will be on the
plat for future use. She further stated they will also request vacation of Use By Special Review#787
for a trucking business. The motion carried unanimously.
CONSIDER RECORDED EXEMPTION #3507 - ELIZABETH WILSON/HEIRS OF RICHARD WILSON:
Commissioner Masden moved to approve the request of Elizabeth Wilson for Recorded Exemption
#3507. Seconded by Commissioner Jerke, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Minutes, March 26, 2003 2003-0768
Page 3 BC0016
Let the minutes reflect that the above and foregoing actions were attested to and respectfully
submitted by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:45 a.m.
BOARD OF COUNTY COMMISSIONERS
WEL COU TY, COLO DO
ATTEST: datj �./a '���w E IZT A D id E. Long, ai
Weld County Clerk to the .r.
1861 `' :«.-� 7
O � Robert D. den, ro-Tem
BY: Co- ka d I� .• • y
Deputy Clerk to the Bo' ''1 4
M. J. eile
EXCUSED DATE OF APPROVAL
Willi H. Jerly
fluff /
Glenn Vaad
Minutes, March 26, 2003 2003-0768
Page 4 BC0016
Weld County Public Works Snow Desk Procedure
Purpose: The principal objective of the Weld County Snow and Ice Control Program is to provide for
the safe and efficient flow of traffic within the County during periods of inclement winter weather.
Flexibility remains the cornerstone of the plan.
SNOW WATCH ORIGINATION PLAN:
• The Snow Boss rotates every week among the following:
1. Bridge Supervisor
2. Trucking Supervisor
3. Maintenance-Support Supervisor
4. Mining Supervisor
5. Operations Division Manager (in his absence —Vegetation Management Specialist)
(The Motor Grader Supervisors are in charge of the graders, but back up the other
supervisors when needed)
• The Snow Boss evaluates the weather and determines when to activate the snow patrol
• There are two key employees on snow patrol
• When activated, the snow patrol drive their routes and determine if trucks need to be sent out
• There are 17 snow plow truck routes
• The employees responsible for snow routes carry pagers that are set off by the snow patrol when
needed
• The snow patrol notifies the snow boss what has been done
• The snow desk is maimed when and if any trucks are called in
• The snow plow routes can be manned for up to 12 hour-shifts
• The snow boss watches the weather and makes the decision for a second shift
• Once the snow desk is manned, the snow patrol comes out of the field and helps man the snow
desk
• The snow boss has the authority to call in any equipment and personnel from all divisions that
he feels is necessary
• The trucks plow only paved roads
• The snow desk calls the truck drivers once an hour for location, weather conditions, etc.
• The Motor Grader supervisors are responsible for the grader operators/gravel roads
• There are 31 grader zones in the county & the grader operators are responsible for roads in their
respective zones. There are 6— 8 rovers that help where needed
• The grader operators normally plow snow in 12-hour shifts (there is no second crew)
• Priorities: Roads will be cleared in the following order of priority:
1. Emergencies involving human life and safety.
2. National Defense (Air Force Missile Site access roads).
3. Essential dairy and livestock access roads.
4. Main arterial roads.
5. School bus routes.
6. Remaining collector roads (including subdivisions and unincorporated towns).
SNOW STORM OF MARCH 18, 2003:
• The snow desk was manned the morning of Tues, 03/18
• Equipment used on 03/18, 03/19, & 03/20:
1. 17 trucks—two 12-hour shifts
2. 36 graders
3. 8 front end loaders (hours same as graders)
4. 2 dozers for two of those days
• Equipment used on 03/21:
1. 6 trucks—one 9-hour shift
2. 8 front end loaders (hours same as graders)
3. 36 graders
• Equipment used on 03/22:
1. 8 front end loaders (hours same as graders)
2. 36 graders
• The graders worked from 5:00 AM to 5:00 PM when they were plowing on paved roads
• The graders worked from 3:00 AM to 3:00 PM when they were plowing on gravel roads
because the gravel got to sloppy
• Public Works assisted the communities by:
1. Helping in emergency situations
2. Bladed some roads that weren't ours to get to our roads
3. Helped ranchers get to their livestock
4. Assisted the dairies to get their trucks in & out
• There was one injury during the storm. An employee was helping get a loader out of a snow
drift when he slipped and broke his ankle. He will have surgery this week.
• Approximate Costs:
Labor—3,480 hours = $152,790
Equipment—28,010 miles = 25,350
Sand & Salt -- 750 tons = 32,670
Total $210,810
M:\W PFILES\ZELMA\snow desk.doc
SNOW AND ICE CONTROL PROCEDURE
FOR
REMOVAL OF ABANDONED VEHICLES
March 20, 2003
When vehicles are abandoned on roadways during a Winter storm, the following
procedure shall be followed to facilitate their removal in order that plowing operations
can continue.
1. When it becomes apparent that abandoned vehicles will become a problem on
roadways, every effort should be made to immediately contact local media outlets
to provide public service announcements that abandoned vehicles will be removed
as a part of the snow removal effort. The public should be given a Department
phone number to use if they are prepared to pick up the vehicle as it is
"uncovered."
Information, which should be obtained from the caller, should include the location,
color/make and model, and location of the vehicle as well as a telephone number
at which the owner can be reached. This information should be periodically
updated,jointly, by the administrative and snow desk staff.
2. As equipment operators near abandoned vehicles, they should contact the Snow
Desk and provide the location and other information regarding the vehicle
including the license tag number with expiration date.
3. The Snow Desk should check the call list noted in#1 above. If the location and
description does not match a"called in vehicle location,"the Sheriff Dispatcher
should be contacted to commence the removal process.
4. When advising the Sheriff Department Dispatcher of the abandoned vehicle, the
caller should provide the location (including directions for access to the unit),
vehicle description, and (if possible) license number with expiration date.
5. The Deputy called to the location, will try to make contact with the vehicle owner
to determine whether they can immediately reclaim the vehicle. If the owner
cannot be contacted or will not claim the vehicle, the Deputy will call for a towing
service.
6. When the Deputy has called the towing service and ascertained a time when the
vehicle will be towed, that information will be relayed to the Snow Desk (356-
4000, extension 3779).
NOTE: The roadway must be cleared to the abandoned vehicle location to allow the
Sheriff's Deputy and tow truck access to the vehicle.
The timeliness of vehicle towing is important to the plowing process. Towing will likely
require a delay of several hours. If the abandoned vehicle's license is known at an early
stage of the process, delays in removal can be shortened.
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