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Home My WebLink About20031300.tiff RESOLUTION RE: APPROVE 2003 FISCAL YEAR FEDERAL BUDGET AND AUTHORIZE CHAIR TO SIGN- AREA AGENCY ON AGING WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 2003 Fiscal Year Federal Budget between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency on Aging,and the Colorado Department of Health and Human Services,commencing January 1,2003, and ending December 31, 2003, with further terms and conditions being as stated in said budget, and WHEREAS, after review, the Board deems it advisable to approve said budget, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2003 Fiscal Year Federal Budget between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency on Aging, and the Colorado Department of Health and Human Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said budget. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 21st day of May, A.D., 2003, nunc pro tunc January 1, 2003. BO D OF COUNTY COMMISSIONERS 4. WEL OUNT C LO DO ATTEST: gt�d�/D4 se D vid E. Long, Chair Weld County Clerk to 1 ef� , Ttr �O �f e4, Robert D. a en, Pro-Tem BY: Deputy Clerk to the Boa ►� M. J. ile APOV AS TO FOR . V William �H. J�erke ounty A orney � 4 Glenn Vaad 1,1/4Date of signature: 2003-1300 HR0074 2003 TITLE III AWARD REQUEST • Region 2B Grant Award# 02B-88 Revision# 0 Date 08/25/2002 Grant Application Period: from January 1,2003 to December 31, 2003 — Transfer Request NOGAAward Potential Award Request ADMINISTRATION ADMIN CARRYOVER $ - $ - ADMIN NEW ALLOC (FFY03) $ 52,340 $ 52,340 idt;g ADMINe =`a ' �r d } : K�11 1 � ,._ gym „ ,,, „, . �I >~.,„x�,3,E^� ,�w, �,5��3�`�,U�2 ,�� ≥� � SERVICES PARTBCARRYOVER $ 1,684 $ 1,684 PART B NEW ALLOC (FFY03) $ 171,061 4. 1,:•: $ 221,929 real ik% .„.•Ah, s . 71 x,5, ; $4 .^ V14: 041: a' . , 1.104.144 PART C1 CARRYOVER $ 3,085 $ 3,085 PART C1 NEW ALLOC (FFY03) $ 172,198 4, 1,•1 ' $ 182,812 i SI,�k?N G2hMPX f2�pNlt4`MASh l {'1��'1'�p 1 p yypyyww{]o y 1� �l9y��p� ��/p� ) yW a tYral\ 7 .'u.: h i fi�.2,� 1,`.' SErg c ' If ��1:2 Q}�� ""' l ./A 1 A�' A'n' PART 02 CARRYOVER $ 683 $ 683 PART C2 NEW ALLOC (FFY03) $ 90,327 ' •1,• :2) $ 28,845 TRC)T lifit r'- s s l "1110,1 f© ,:w ciai d am :') ft. 9 28i PART D CARRYOVER $ 6,540 $ 6,540 PART D NEW ALLOC (FFY03) $ 12,453 $ 12.453 TOsI.�PARiT�oomxme±, ��+�llit$19a1,11,4S0 � :::'-i tittlr9,�9�'�. NA $ - $ - Iw{^",'.1'rcy.\Y a.,,� six y1i'`}4f am �y'Ayil @ cA��d� N;• �r Nh• ., k *'Titupn it�q i �.��^ a f �'va.h��'ck �r r. �� x WOO.. �k.... y "r+,N"a,',��,rr`9�'�'«im PART E CARRYOVER $ 45,450 $ 45.450 PART E NEW ALLOC (FFY03) $ 61,555 $ 61,555 iVi ., f rwi1 rv, e ',., "ri t 10111011 y pry. TOT,"A`t PARt2"UR°a fd�. ' � rfl5 TOTAL SVC CARRRYOVER !$,7$441 $ w SAW TOTAL SVC. NEW ALLOC 3 k, _t, SIAM 11440141 TOTAL SERVICES, * ,.,r Z:SE)n. °l$x,"t, ', S,05;0'36,'. ; il. :spa an: : ,, 1>$flq t 565;036,, Title VII Award Request Total Programmatic Programmatic Award Transfer Total EAP CARRYOVER $ 20 $ - $ 20 EAP NEW ALLOC (FFY03) $ 1 ,787 $ - $ 1,787 Mac l�AR© . r 1. «' 07 a x ' a .{,�.:� a,.�'l� ..a.rn. utdx�x,"� �A y r�ai #a° �, -� t3118,14 LTC OMB CARRYOVER $ 47 $ - $ 47 LTC OMB NEW ALLO (FFY03) $ 4,232 $ - $ 4,232 TOTAV TItfag1t,,-r � r ,y,r�og lu U # y tnN�r.'16f0.$6" ' 7 '" f"#' k��'�S3.360.0M01.0:6, _>k ,� a� r17 ILL .. : �^ d, dr�� , . � , .,$ �,�,� A^ I ��r, t�� : Annual Grant Application (AAS 200) Region 2B Fiscal Year 2003 _ Revision # 0 Date 08/25/2002 AREA AGENCY ADMINISTRATION BUDGET y,Line etruBudg'atrwtr 01(4frserfleptfgats% epaalrica :Cash"Budget. , $aftn'K)nrliBuctgetd,4 -. '`Tntaj'Bu"dgetNiuq Personnel $ 30,915 $ - $ — $ 30,915 Travel $ 4,000 $ - $ - $ 4,000 Equipment $ - $ - $ - $ - Other Direct $ 17,425 $ - $ — $ 17,425 Indirect $ - $ 12,351 $ 5,096 $ 17,447 Total $ 52,340 $ 12,351 $ 5,096 $ 69,787 aI I - i 4 I'� ��I a >� I 0 Vii le I I s d , r :I of Y I �.lir J +W F i A1t ii j�, f^'.. , �S e �;� it a�}�� F.J L, 1[ii� YItiI ni .. ,Itn nr r4�♦'e.n i .p.�mx [ � r�ln�e e,iH. i u- ui �� y a. 71N3 ilk I� ^,.i n Total Admin from AAS 200 * Match must be 25% of total budget: (Match =Local Cash Budget + In-Kind budget) Federal Funds $ 52,340.00 / 3 = $ 17,447,00; This is th, minimum match restored. * Actual Match = $ 17,447.00 0ver'(Under) Match I" licallaitil Annual Grant Application (MS 220) I Budget Summary (NOGA 2003) Region: 2B Fiscal Year 2003 Revision# _ 0 TITLE Ili Section 6: TITLE Ili PROGRAM INCOME LOCAL CASH LOCAL IN-KIND OTHER MATCH TOTAL BUDGET 6 34 96 2 PART B $ 223,613 >�. ,.. �; �'. .... :.. �> . .� _ PART C-1 $ 185,897 � 1�,�46A $ `"•i 4. 349 ,357 P ,.:. 7 8 925 AA ;::�-�1K{[��JN4� :vn.L':!ii:��:i:'::-:'.•:':i'.:i:'?:n:•:v!:r':':�$::v;:. ART C- 29 28 :: ::.:...... PART O 18.993 ` s .fir;:: $ 18$93 - Other Federal ,... ,.Y....... ., .. PART E $ 107,005 $ - $ 35,668 $ - $ - $ 142,673 TOTAL SERVICES: $ 565,036 $ 258,160 $ 91,710 $ 18,704 $ - - $ 939,610_ a . ,:.:..• .....a:-::;:.>z.. :;•. 3Q!PAL:;liLllVIl1sIRSTA7'#4fE:> £,zE7......... ...... ....... ....... ... ....... .. TITLE III PROGRAM INCOME LOCAL CASH LOCAL IN-KIND NA TOTAL BUDGET :�%> < .::. .: �;:�::.',1<wssy' 69,787 ADMINISTRATIOf� � $ 52,340�%`3EFc'`•?'^:�r••>^`' ...., g:................... $ 12,351 $ 5,09& , �$ - ...:.... ................ ... .-...r..... .�.n:,-m.:.•l':..Y:, ::l^"r.:.J .:�r•v�FiJ:%•� vsf:'S,l:i, ;9;�;r.. y'r .a.. !::95: .>:aT:. :W::.�. -ti :;v. !:, , -.:v.�.:,'.W.,,-4.... .�..\):,:.:,<:. .:.. -.. ..,.,a-:,,:.r.).yw35�hC4,!..�j:.C:.....' ,.h.....3....h\<�.„ •J,. „,\.. ,,.X-:.::...:.,.\\... ....rf,L...S.,.,'d,.JJ..I�,.v...>3.,v..C. .\.: n.,.C v....\.,..v:....v.... •r�".,,n v.. ....J..-..•n.+L�... ....:..... ..v.......J.........Z:. .� � ..Y.. ,.,, f'%'i.<'t.,,c:5, v;*.: 3 Ei't>rit'iti" CASH. LOCAL IN-KIND` NA TITLE VII ��;��,,.•�:; � ,; ;iS:;N}i,s•: LOCAL TOTAL BUDGET ny-.•. •:ri'•s.• 3 ,.8 ri ,. 2 40 ABUSE 107 ..ELDER A8 E PREV. 8 ;r:. ...•::. .,, .. --•.<-.� . z....... ...::::::�:::..:::>:- ��= A. J 2 :az' 5,712 OMBUDSMAN 4279 i• ::;,•: .. <;:..::s�:;:<::.�`� ...............:.............,...>..... $ sW ./....v:�3 v.,th.�..:.h v.rr�.�.4Y.W[..v,{�.y 8,115 •s.. $ :r�� 0 9 TOTAL TITLE V 6 086 $ $ �•, •Per Volume 10 the required match for Title VII funds in 25%of total cost.(Federal S's/31 Title III Match Requirement Title VII Match Requirement Part B,C andD Match Required $ 50,892 M3tch Required $ 2,029 Actual Match $ 80,746 Actual Match $ 2,029 Over/Under Match $29,854 Over/Under Match $0 i Part E Match Required $ 35,668 Actual Match $ 35,668 Over/Under Match $0 Annual Grant Application(MS 240) Annual Title Ill and VII Grant Application Calendar Year: 2003 Weld County Area Agency On Aging Northern Region Region: 2B Registered Client Demographics Total Undup. Undup. Undup. Low- Undup. Undup. PSA%Low ' PSA% -PSA°/0 wartvivz114T1t%e len ,r�l %Diff.Low•,-., %Diff. %Difference; Clients Low-income Income Minority Rural Disabled Inc.Minority Rural Disabled {glr/fo )'s t Dlsab7ed Inc.Mrnority, Rural Disabled Previous Year (2002) ' 8263 1061 238 7180 432 0.00% 0.00% - 0.00% : -2488"6 N(.881;19%0 L1t'rJ 3°x/oV r 2.88% 86.89%..,, 5.23% Projected Targets(2003) ' 8265 1065 300 7200 450 0.00% 0:00% 0.00% 3 66 ' 87414-% ': 05;44%ig. 3.63% 87.11% 5.44% Service Delivery and Projected Cost Total Clients/Units Cost Projection By Funding Source Budget Computations Total Aggregate Fed/State Other/ Program Local Total Average Average C O-.( . ' l i(; Total Units Undup.Clients Persons Part B Part C-1 Part C-2 Part D Federal Income Cash In-kind NSIP(USDA) Cost Unit Cost Per Client Personal Care 700 30! 4,235 i' k,,-,,y y .h. , •§rtf# y - 0 300 0 0 - 4535 6.478571429 151.1666667 Homemaker 1,100 30 `I 16,940'' .,� -.46.F.,...:.,-!(•..7-S7,-..1'-2 ,,, 0 900 0 0 17,840 16.21818182 594.6666667 Chore 0 0' • 0' 1 ' b rz 0 0 0 0( 0 O — 0 Home Delivered Meals 24,000 20011 :"'"` -. ° i_"'�'� 1 ,5 _' 0 45,000 0 4,397 15,689 78,925 3.286541o67 394.62'° r Adult Day Care 9,000 50 25 000 L'.F 'Y'f`�� ,' ' ', : 0 0 48,0000 46,3322 , 4545 5 _-, 123,8777' 13.764011111 24707.54 Case Management 0 0 0'':— .. .: .:-.r=1=-:.::: " 7 - r.- _,_ .- ;��r�t 1N. . _ . .,. :.. .. . .a"..... . .. . ��.�. ��11��rVM�,. :.,3 �..,x, -, ., _ .�t , s ter., ? P7a>.,�._.. . '-. . IQ ... _ .. Congregate Meals 72,500 1,900' -1 183,776 r 1 _ -' 0 163,460_ 0 0 40,716 347,236 4.78946?0.69 1182.7557895 Nutrition Counseling 60 60' t. _ _ ,,g,r a 1,156 0 0 0 0, 0 0 1,156 19.26666. i7 19.26666667 • Assisted T:arcportation 0 0 0 -,.';',- -''',',:=-7.7.7-7----11:71_ 0 0 0 0 -- 0 0 L!0 T5tl er T ree .. , r r,. s �, .r. ,t� . . � , . . � . !--.. � __.: _ � . __._.:, __ . _, ._ . _r:., _, _. . . E_ 1,ti _ - '��{.�, �5� _.� - Transportatk n 0 0[ 0 0 - 0 0 0 0 r _ 0' 0� _ 0 Leval Assistance 1,100 'r 330 47A74 --- .r_. - Y- i 0 500 0 9,762 '�}�° 57,736 52.48-1,77273 174.95'5758 Jutrtion Edu Cation 50 0 45,000 , 965 0 0 0 0 0 0 ;2"r '"' 865 1;,2.3 0.021444444 Intonnation&assistance 0 0 0 0 ?`, � '` '£ `.. 0 0 0 0 0 }�� '.� 0 , 0 _. Outreach 2A00 0 170 22,500 0 0 0 0 15,710 0 .'.::•;',::,,'_;i7:..-.•,,-4";;. 38,210 15.97. -4. i 22/_7647059 ,., - Otf4i=Serutces.. x r....W s,. �r __ _ '..ounseling 2,000 0 90 33.000 0 0 0 0 i 0 0 0 � .'t 33,000 1.:..5 1 '66.6+666667 'EducEducation 0 Q 0 0 0 0 0 0 0 0 0 ��#�.,'� f 0 0 ation Promotion 2,100 0 500, 0, 0 0 18,993, 0 0 0 0 j i-- 18,993 9.::'t4a .-i r "3'. 66 Institutional Respite 0 0 0 0 0 0 0 0 0 0 0-- ':•. °4. : 0 0 0 Ombudsman Activities 1,000, ..r..- 1,375 54,410 0 0 0 0 0 0 0 •:E#`b{ 54.410 54 4 ::9.5?090909 Screening 0 0 01 0 0 0 0 0 0 0 0 - 0 0 0 Material Aid 0 0 0 0 0 0 0 0 0 0 0 ~. 0 0 _ 0 Reassurance 0 0110 0 0 0 0 0 0 0 0,,_`• -r- 0 0 0 'Total 116,010 47,465 203,559 185,897 29,528 18,993 0 258,160 62,042 18,704 56,405• 776,883111=Millinalli National Family Caregiver Services(Part E) Total Caregiver Clients/Units Cost Projections by Funding Source Budget Computations Total Aggregate Fed/State ' Program Local Other Other Total Percent " Percent ' Unit Total Service Category Total Units Undup.Clients , Persons , Part E Income Cash , In-kind Match _, Federal Funding Grandparent, Funding , Cost Match Information to Caregivers _ 36 0 450 10,701 0 0 0 0 0 10,701 .= :.�_4 9:SQ%d 7.500% 297.25 0 Assistance to Caregivers 220 0 220 27,724 0 0 0 0 0 27,724 'r'-''_f10:00%0 19.432%, 126,02 0 Individual Counseling 0 0' 0 0 0 0 0 0' 0 «—:Me x15 D0% 0.000% 0.00 0 Respite Care 2,400 40 0 68,580 0 35,668 0 0 0 104,248 4';;; 10,I00.1%. 73.068% 43.44 35,668 Supplemental Services d 0' 0 0' 0: 0' 0 0 0 0" t=K ':1D-O0%j 0.000%t 0.00' 0' Total 2,656 40 670 107,005 0 35,668 0 0 0 142,673 - -- Annual Grant Application(MS 230) • ..OtherOperations Activities Budget - National Family Caregiver, Part E(Other Operation Activities) ., Cost Projection By Funding Source Budget Computations is i,� Fed/State Program Local Other Total Percent Total Operation Category F; �h Part E Income Cash In-kind Match Funding Funding Match Program Development(Survey and Needs Analysis) -_ i 0 0 0 0 0 0 0.000% 0 a`q }�i.K 3 4 .'e« Al'. p�y.p � � n i s,' ::i y,� S t ` r 41 ,,5, :d krU ')t4.-.•-t1.4%;,4,.4..0..5. 4.- ,{ . i ti.•• �K; , {iy_t{` s y, i,}�+1 a... 5 - 1 ¢ �,r �70,,r '3,.} t_r 6i �„� txa,z F a,,, .lr T 4 3 ti; :-. �,i,^'' 'x+-� u r r.C u y,:i.'5 .--r'i, 's r.4;; r•'2ta-a:' .mot .; ";"', .' .� .! ,. i : .„t-,a _� �... t i� � �l EK �t��:Y,� �r ,f .1W;::=h y.-.f�" '�.,'�. ;*x..I�'-•,.. +�' �;.�"'' .. - !� '-'ry�'"�`', k 4 .r�'�{F"+�� "4., =.:r�� ."�Y ��r~�sx r'�-��d�r�2�r� w � : *'�P1r�''.e� .�.h'',��:.a n' s.4 4 y r 3r . ,..a:,i`"4•..., _ _ s ;p m.+l 't Y+,i>' zrT„C��. �f i -i'�•d- " `�. i<r. £!1?+. t'54 2 :�{. JLy�+e a�v' �r �, .>. }i:;: Cepdal Expenditures and Equipment 0 0 0 0 0 0 0.000% 0 To Be Determined 0 0 0 0 0 0 0.000% 0 Total Operation Activities 0 0 0 0 0 0 0' - 0 Total Part E Expenditures 107,005,_ 0 35,668_ - 0 0 142,673 x,W117.,. :.-i!3� � 35,668 Title III(B, C-I, C-2, D) 0ther Operation Activities _ Cost Projection By Funding Source Budget Computations r Program Local ,-rr Total Total Part B Part C-1 Part C-2 Part D NA Part E Income Cash In-kind Cost Match Program Development 0•: - • 0 0 0 1 0 0 `. Senior Cntr.Operations • 0 ti? .� 0 0 0 r-=,,,�. r,t. 0 0 Y 0 E.A.Prevention/Provider Training 0'' r 0 0 0 t -r� 0 = '..00rdination/Advocacy 20 054_ 3r e' �4 t(# ,. ` `• • 0 0 05,- -e1.1-'-,4",-:,'74*--,' 20,054 0 I " sk Force Participation 0 xy? v t ` rp , y 0 0 0 r' / 0 O } t':api;ar Expenditures 0 4,`i�; .y. :.,, a. Y"n. ,_ 0 0 0 •• 0 !ro Be Determined 0 0 0 0 0 0 0 0 0 xw+rw► r+t► �..�r_ 1 •Total Operation Activities 20,054 0 0 0, 0` 0 0 0 .r,-. '.....,;-.,..,,..,•4'.1' 20,054 0 r-,.,_. i udget Summary 1Title Ill Parts B, C-1, C-2,and D) Cost Projection For Service Categories Total Service Targeting Areas Other Program Local Grant Total Total Expenses Part B Part C-1 Part C-2 Part D Federal Part E Income Cash In-kind USDA Expenditures Expenditures Access 22,500 0 0 0 z _ - '22500 . x + In-Home Services 21,175 0 0 0 s+f z 21 175 ,,�, „:i' tlz Legal Services 47,474` - ` ' t r • • 47,474 } Nutrition Services ' '., f ;' 215 425 w � �� s Other Services/Operations 132 464 185 890 29 520 16 012 t Ii 4 • ., F 148 476-W,..21;714410.1..-, {" 4 i 't;;0' r ., `� ;;. ?.2;981,, n. a - �tur• 2981 c5,• ` /.'�?kl,„#.. Medication Management . our~,, TOTAL _ 223,613 185,8971 29,528 18,993 0, + 258,1601 62,0421 18,704 56,405 : 458,031 853,342 SERVICE TARGETING(VOLUME 10&OLDER AMERICANS ACT) Access 25.00% Demonstration Services/Projects ' In-Nome Services 15.00% Federal/State Program Local Total Legal Services 3.00% Description: Part B Part D Income Cash In-Kind Budget Medication Management $ 2,981 0 0 0 0 0 0 Percentage Minimum 0 0 0 0 0 0 Focus of Part B Amount 0 0 0 0 0 0 Access 10.06% --': �'s<. .~ ` 0 0 0 0 0 0 In-Home Services 9.47% .",; 5 ';3..b y. - Legal Services 21.23% - .:., 0 0 0 0 0 0 •.-;_•.k Medication Management 2,9 s1 TOTAL 0 0 0 0 . 0 0 Annual Grant Application(AAS 230) ADVISORY COUNCIL REVIEW Weld County Area Agency on Aging 2B The Area Agency on Aging Advisory Council has had the opportunity to review and comment on the following items in the annual plan. (Comments are attached). 1. Statement of intent and justification for transfers budgeted between Parts B, C- 1, and C-2, which exceed the allowable percentage of transfers. 2. Statement of intent and justification for use of Part B funds for Advocacy, Coordination, and/or Program Development, which exceed the allowable percentage of transfers. 3. Request for waiver for the Area Agency on Aging to provide direct services. 4. Request for waiver to required support services percentages, which vary from the allowable percentages. (Access Services, 25%, In-Home Services, 15% and Legal Services, 3% . 5. Use of Federal and State funds to increase Program Ser Jices to the elderly. SIGNATURE: SIGNATURE: 42. AAA DI^EiClif-bj DATE CHAIRPEIS4, DATE 7" D 3 AREA AGENCY d AGING ADVISORY COUNCIL AREA AGENCY ON AGING PLAN ASSURANCES OLDER AMERICANS ACT, AS AMENDED IN 2000 Weld County Area Agency on Aging 2B Sec. 306, AREA PLANS (1) Each area agency on aging shall provide assurances that an adequate proportion, as required under section 307(a)(2), of the amount allotted for part B to the planning and service area will be expended for the delivery of each of the following categories of services- (A) services associated with access to services (transportation, outreach, information and assistance, and case management services); (B) in-home services, including supportive services for families of older individuals who are victims of Alzheimer's disease and related disorders with neurological and organic brain dysfunction; and (C) legal assistance; and assurances that the area agency on aging will report annually to the State agency in detail the amount of funds expended for each such category during the fiscal year most recently concluded. ((a)(2)) (2) Each area agency on aging shall provide assurances that the area agency on aging will set specific objectives for providing services to older individuals with greatest economic need and older individuals with greatest social need, include specific objectives for providing services to low-income minority individuals and older individuals residing in rural areas, and include proposed methods of carrying out the preference in the area plan. ((a)(4)(A)(i)) (3) Each area agency on aging shall provide assurances that the area agency on aging will include in each agreement made with a provider of any service under this title, a requirement that such provider will-- (A) specify how the provider intends to satisfy the service needs of low-income minority individuals and older individuals residing in rural areas in the area served by the provider; 1 of4 (B) to the maximum extent feasible, provide services to low- income minority individuals and older individuals residing in rural areas in accordance with their need for such services; and (C) meet specific objectives established by the area agency on aging, for providing services to low-income minority individuals and older individuals residing in rural areas within the planning and service area. ((a)(4)(ii) (4) With respect to the fiscal year preceding the fiscal year for which such plan is prepared, each area agency on aging shall-- (A) identify the number of low-income minority older individuals and older individuals residing in rural areas in the planning and service area; (B) describe the methods used to satisfy the service needs of such minority older individuals; and (C) provide information on the extent to which the area agency on aging met the objectives described in clause (a)(4)(A)(i). ((a)(4)(A)(iii)) (5) Each area agency on aging shall provide assurances that the area agency on aging wal use outreach efforts that will identify individuals eligible for assistance under this Act, with special emphasis on-- (A) older individuals residing in rural areas; (B) older individuals with greatest economic need (with particular attention to low-income minority individuals and older individuals residing in rural areas); (C) older individuals with greatest social need (with particular attention to low-income minority individuals and older individuals residing in rural areas); (D) older individuals with severe disabilities; (E) older individuals with limited English-speaking ability; and (F) older individuals with Alzheimer's disease or related disorders with neurological and organic brain dysfunction (and the caretakers of such individuals); and inform the older individuals referred to in (A) through (F), and the caretakers of such individuals, of the availability of such assistance. ((a)(4)(B)) 2 of 4 (6) Each area agency on agency shall provide assurance that the area agency on aging will ensure that each activity undertaken by the agency, including planning, advocacy, and systems development, will include a focus on the needs of lbw-income minority older individuals and older individuals residing in rural areas. ((a)(4)(C)) (7) Each area agency on aging shall provide assurances that the area agency on aging will coordinate planning, identification, assessment of needs, and provision of services for older individuals with disabilities, with particular attention to individuals with severe disabilities, with agencies that develop or provide services for individuals with disabilities. ((a)(5)) (8) Each area agency on aging shall provide assurances that the area agency on aging, in carrying out the State Long-Term Care Ombudsman program under section 307(a)(9), will expend not less than the total amount of funds appropriated under this Act and expended by the agency in fiscal year 2000 in carrying out such a program under this title. ((a)(9)) (9) Each area agency on aging shall provide information and assurances concerning services to older individuals who are Native Americans (referred to in this paragraph as "older Native Americans"), including- (A) information concerning whether there is a significant population of older Native Americans in the planning and service area and if so, an assurance that the area agency on aging will pursue activities; including outreach, to increase access of those older Native Americans to programs and benefits provided under this title; (B) an assurance that the area agency on aging will, to the maximum extent practicable, coordinate the services the agency provides under this title with services provided under title VI, and (C) an assurance that the area agency on aging will make services under the area plan available, to the same extent as such services are available to older individuals within the planning and service area, to older Native Americans. ((a)(11)) (10) Each area agency on aging shall provide assurances that the area agency on aging will maintain the integrity and public purpose of services provided, and service providers, under this title in all contractual and commercial relationships. ((a)(13)(A)) (11) Each area agency on aging shall provide assurances that the area agency on aging will disclose to the Assistant Secretary and the State agency-- 3 of 4 (A) the identity of each nongovernmental entity with which such agency has a contract or commercial relationship relating to providing any service to older individuals; and (B) the nature of such contract or such relationship. ((a)(13)(B)) (12) Each area agency on aging shall provide assurances that the area agency will demonstrate that a loss or diminution in the quantity or quality of the services provided, or to be provided, under this title by such agency has not resulted and will not result from such non-governmental contracts or such commercial relationships. ((a)(13)(C)) (13) Each area agency on aging shall provide assurances that the area agency will demonstrate that the quantity or quality of the services to be provided under this title by such agency will be enhanced as a result of such non- governmental contracts or commercial relationships. ((a)(13)(D)) (14) Each area agency on aging shall provide assurances that the area agency will, on the request of the Assistant Secretary cc the State, for the purpose of monitoring compliance with this Act (including conducting an audit), disclose all sources and exper1itures of funds such agency receive: or axpends to ,)rovide services to older individuals. ((a)(13)(E)) f;' E^ch area ager:: on aging aha+i provide assurances th t funds recesved under th.s title wi!' lot be used to pay any part of a cos (including an a:r,r lis.rative rot) incurred by th area agency on aging to carry out a cont;aci or con: ,:rdal relatinns!rip that is not tarried out to implement this title. ((a)(14)) (16) Each area F ency on aging snail nrcvide assurances that preference ii; receiving ser;cr- '.ndar this title .will not be given by the ,;a agency on aging to particular older individuals as a result of a contract nr commercial relationship that is not carried out to implement this title. ((a)(15)). SIGNATURE: SIGNATURE: (joes 0 t S- r7-os - w-1974,60 - 7 -G',3 AAA DIRE R DATE CHATRPEReN, DATE AREA AGEjMCY ON AGING ADVISORY COUNCIL Etrman, Board of Co mis loners T. �� 1861 a('�;.t tom, >�l`LT • NTY CLERK T• THE BOARD O® .0 DE, TY CLE2 TO THE BOA" 4 of TRANSFER (B, Cl AND C2) REQUEST Weld County Area Agency on Aging 2B Per amendments to the OAA of 2000, a statement of intent and justification for transfers budgeted between Parts B, C-1, and C-2 (which exceed the allowable percentage of transfers) is required. SERVICE Note: Please indicate with brackets() those percentages which are decreased. PartB JUSTIFICATION FOR WAIVER: Part C l JUSTIFICATION FOR WAIVER: Pan C2 68% JUST 5FICATION FOR WAIVER: - -----�- — -- Weld County Area Agency on Aging requests the transfer of C-2 monies to B and C-1 services for the 2003 Fiscal Year. We are aszing that $50.138 'de transferred from C-2 to B services and $10,614 will be moved from C-2 to C-1. Weld County can maintain its I.-2 home delive,�a .Heal program at the current level using program income,NSIP and$28,845 of Federal/State dollars. This will allow a to enhance B and!_.-: services by the transfer without hindering C-2 services. L SIGNATURE: SIGNATURE: ? -OS AAA DIRECT DATE Al OSO I 9"7") DATE C 7� AREA AGENCY AGING ADVISORY COUNCIL APPROVAL: AGING SERVICES UNIT MANAGER DATE Chairman, Board d of County Co missioners ATTEST: J�l'� to WELUNTY CLERK TO HE ARD BY: DEPUTY C ER TO THE BOARD ELA 1861 Rr,,.r+ rt " i`,;1c3 3 USE OF FUNDS WAIVER REQUEST Weld County Area Agency on Aging 2B Per, Restrictions On Use Of Funds, Volume 10, Section 10.413 B.3, we request approval of a Waiver for the following services to the indicated percentage(s): SERVICE:' PERCENT,'' REQUESTED ACCESS 10.06% JUSTIFICATION FOR WAIVER: We are not meeting the 25% guideline because we opted many years ago not to fund the senior transportation program but rather support the county's efforts in locating other funding sources for senior transportation. Our transportation program is currently being supported by community service block grants and CDOT/FTA dollars. In addition, due to ongoing legal needs express-A by our senior community we have supported as in-house paralegal program and have purchased attorney services as needed from. a local attorney. This allows us to provide information regarding many legal issues that, seniors a ;' and girl kg us the t:pportunity to provide actual hands on assi, e rather than just I ierral information. This program'-as been very cost effective and accessible to sem art i.ruugh out the! county. In ac citron, we are prcvkding in-house information and referral program ?aid contract with Catholic Ch; dries Northern for Hispanic senior outreach services. Therefore, we have .,n.t i to limited our landing for access services to 10.06%. IIv I:uME SF n',IMES 9.47% +I J.�SYIFICATIO'. .OR WAIVER: 1; We are currently fanding homemaker and personal care services through RVNA Hone Care Services. Based on focus group information, advisory board feedback and the 1998 needs survey we continue to have a clear need for adult day care services (Eldergarden Adult Day Care) and senior peer counseling program (North Range Behavioral Health). In order to meet these two significant needs we have opted to limit our funding for in—home services to 9.47%. LEGAL SERVICES JUSTIFICATION FOR WAIVER: SIGNATURE: - SIGNATURE:2 AdA , 9k21/A DIRE O DATE C ARSON, DATE AREA AGENCY ON AGING ADVISORY COUNCIL APPROVAL: AGING SERVICES UNIT MANAGER DATE • *1 Elsa Chairman, Board of County o issi •rs ATTEST: ilutraiti 1861 41*u' •:� �j WELD COUNTY CLERK TO E BO .`� ,�r• I act~ DEPUTY CLERK TO THE BOARD fw r l Tk@ War TtAR G:AE' $ARP R I" © ` M g Ant. ft"4E� � �7NI�y`y dia IACIMp.��r. NK04 II eRWA CIE. s A t AAA DIRECTOR NAME: Eva Jewell REGION: 2B • 1. Provide a detailed description of direct and/or indirect services offered in your region. Include details as to provision of each service listed below (indicate N/A for those not implemented): A. Information to Caregivers: The Family Caregiver Coordinator is networking with all appropriate services agencies and will attempt to increase public awareness through articles in the local news papers, newsletters and radio stations. The coordinator will also work directly with individuals who contact the Area Agency on Aging in search of assistance. S. Assistance to Caregivers: We have a part-time Family Car..giver Coordinator that will providct. information and assistance to cFiiiegivers and will either p.rovid v caregiver raining/workshop.~ u r. ettcc}r~coo:-diir e tht-Sve1oper: *:of the training cptior s. .We also have a RN ore staff that wrli ba- able to provide technical information involving issues such as medications: infection control, - disease education etc. C. Individual Counseling or Training for Caregivers: We will not be providing formal counseling to caregivers but will connect the individual with existing services in the community. D. Respite Care for Caregivers: We are currently managing a respite voucher program for Weld County caregivers. We anticipate offering respite services to approximately 35 caregivers at any given time. E. Supplemental Services: (include types of supplemental services) (Limited to 20%) We will continue to explore the need for funding optional services under supplemental services this year. F. Grand Parenting Program (Limited to 10%) The Area Agency on Aging is active participating on the Weld County Grandparents Raising Grandchildren Task Force (my staff person is the current chair of the task force). The task force membership consist or • representatives from the Department of Social Services, Catholic Charities, CARE, CASA, Dream Team, Family Connects, Weld County Health Department, Weld County Court, Welfare to Work Program, Aims Community College, the Weld Extension Office and the Weld County Area Agency on Aging. The AAA will continue to fund such activities such as: legal workshops for grandparents raising grandchildren; resource and information events for grandparents, quarterly caregiver newsletters, and general information and assistance. 2. List the agencies with which you are collaborating within your PSA. Include a description as to the nature of this collaboration and a statement as to efforts to prevent duplication of services with these agencies. The Family Caregiver Coordinator works closely with all of the major home health care agencies (RVNA, Banner Home Health, Home- Instead, TLC, etc) and all of the key senior service agencies (Eldergarden, Catholic Charities Northern, Meals on Wheels, AAA Legal Services, Options for Long Term Care, North Range Behavioral Health, etc). The coordinator reviews each caregiver referral carefully through an intake process to determine what the clients needs are and what services they are currently receiving to avoid any duplication of services 3. Describe your method for tracking of individuals served under NFCSP? The family caregiver coordinator and other staff working directly with Part E are tracking contact information on an in-house form. This information is then reported to Aging and Adult Services as requested. The caregiver information will be entered ir. the SAMS data base once SAMS 2000 is it e emented. 4. Describe how you are tracking potential clients you are utable to serve? We always refer clients to other agencies if we do not provide the requested services. If the service requested is also being provided by other commun.:y agencies, the client is informed of all provider options. The Family Caregiver Coordinator will track unmet need when identified on an in-house form. 5. Describe how you are tracking individuals, who need services, but are ineligible for services (age 19 through 59) under the OAA program? We have not been tracking this information. REGION: 2-B NOTIFICATION OF GRANT AWARD TO AREA AGENCY ON AGING FOR OLDER AMERICANS ACT TITLE III AND TITLE VII FUNDS Type of Grant or Action Grant Award No. Region Initial Award 02B-88 (FY 2003) 2-B X Revision of Earlier Grant issued Grant Award Period Name and Address of Grantee Weld County Department of Human Services P.O. Box 1805 Beginning: 1/1/03 and Ending 12/31/03 Greeley, Colorado 80632 COMPUTATION OF AWARDS: PART B SUPPORTIVE SERVICES/IN HOME ADMINISTRATION OF THE AREA PLAN Fed/State Carryover $ 1,684 Total Approved Budget $ 69,787 Fed/State New Allocation $ 221,929 Local Share of Cost $ 17,447 Total Part B F/S Award $ 223,613 Federal Share of Cost $ 52,340 PART C-1 CONGREGATE MEALS LTC OMBUDSMAN SERVICES Fed/State Carryover $ 3,085 Federal Carryover $ 47 Fed/State New Allocation $ 182,812 Federal New Allocation $ 4,232 Total Part C-1 F/S Award $ 185,897 Total Ombudsman Federal Award _$ 4,279 PART C-2 HOME DELIVERED MEALS Local Share of Cost(25% Match) $ 1,433 Fed/State Carryover $ 683 Total Approved Budget $ 5,712 Fed/State New Allocation $ 28,845 ELDER ABUSE PREVENTION SERVICES Total Part C-2 F/S Award $ 29,528 Federal Carryover $ 20 PART D HEALTH PROMOTIONS Federal New Allocation $ 1,787 Fed/State Carryover $ 6,540 Total Elder Abuse Federal Award $ 1,807 Fed/State New Allocation $ 12,453 Local Share of Cost(25% Match) $ 596 Total Part D F/S Award $ 18,993 Total Approved Budget $ 2,403 PART E NATIONAL FAMILY CAREGIVER SERVICES UNDER THE AREA PLAN Fed/State Carryover $ 45,450 Total Services Budget $ 939,610 Fed/State New Allocation $ 61,555 Less Program Income Budget $ 258,160 Total Part D F/S Award $ 107,005 Other $ - Reserved Net Services Budget $ 681,450 Fed/State Carryover $ - Less Local Share of Cost $ 116,414 Fed/State New Allocation $ - Federal/State Share of Cost $ 565,036 Total Part F F/S Award $ - TOTAL AWARD FOR SERVICES $ 565,036 Except where it is in conflict with this Notification of Grant Award in which case the Notification of Grant Award governs, the area plan upon which this award is based is an integral part of this grant. l / APPROVALS: 1 - • �� kil>.C.,.. HJaIA4SI ingston Hammons, Executive Director Authoriz i nature of Grant Recipient Colorado Department of Human Services 1575 Sherman Street / / /y��J Denver,CO 80203 (p/,3U/Q,3 ,///"',Y. V/(/LGC. dri '7-I-Da Date Title Date Weld County Department of Human Services FISCAL DATA FOR FY 2003 TITLE III GRANT Region: 2-B ADMINISTRATION FY 2002 Carryover $ - FY 2003 Carryover $ - FY 2003 New Allocation $ 45,886 FY 2004 New Allocation $ 6,454 TOTAL FEDERAL ADMIN AWARD $ 52,340 PART B FY 2002 Carryover $ 1,684 FY 2003 Carryover $ - FY 2003 New Allocation $ 193,183 FY 2004 New Allocation $ 28,746 TOTAL PART B AWARD $ 223,613 PART C-1 FY 2002 Carryover $ 3,085 FY 2003 Carryover $ - FY 2003 New Allocation $ 145,538 FY 2004 New Allocation $ 37,274 TOTAL PART C-1 AWARD $ 185,897 PART C-2 FY 2002 Carryover $ 683 FY 2003 Carryover = $ - FY 2003 New Allocation $ 21,305 FY 2004 New Allocation $ 7,540 TOTAL PART C-2 AWARD $ 29,528 PART D FY 2001 Carryover FY 2002 Carryover $ 6,540 FY 2003 New Allocation $ 12,453 TOTAL PART D AWARD $ 18,993 Part E FY 2001 Carryover $ - FY 2002 Carryover $ 45,450 FY 2003 New Allocation $ 61,555 TOTAL PART E AWARD $ 107,005 Reserved FY NA Carryover $ - FY NA New Allocation $ - TOTAL AWARD $ - TOTAL FED/STATE SERVICES AWARD $ 565,036 LTC OMBUDSMAN FY 2001 Carryover $ - FY 2002 Carryover $ 47 FY 2003 New Allocation $ 4,232 TOTAL LTC OMBUDSMAN AWARD $ 4,279 ELDER ABUSE PREVENTION FY 2001 Carryover $ - ' FY 2002 Carryover $ 20 FY 2003 New Allocation $ 1,787 TOTAL ELDER ABUSE PREVENTION AWARD $ 1.807 TOTAL FEDERAL ELDER RIGHTS AWARD $ 6,086 MEMORANDUM DATE: May 8, 2003 W�`g TO: David E. Long, Chair, Weld County Board of C Commissioners L COLORADO FROM: Walter Speckman, Executive Director, Division of%;tcL Human Services SUBJECT: Weld County Area Agency on Aging Federal 2003 Budget Enclosed for Board approval is the 2003 Older Americans Act (federal funding) Final Budget for the Weld County Area Agency on Aging. The total federal budget for fiscal year 2003 (January 1- December 31, 2003) is $565,036. These dollars fund programs such as: the long term care ombudsman program, legal services,congregate meals,home delivered meals, in-home services, Hispanic senior outreach, adult day care, peer counseling, and family caregiver services. If you have additional questions, please contact Eva Jewell, Director, Weld County Area Agency on Aging at 353-3800, extension 3331. 2003-1300 Hello