HomeMy WebLinkAbout20030512.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICE AGREEMENT FOR OUTREACH TO HISPANIC
ELDERS AND AUTHORIZE CHAIR TO SIGN - CATHOLIC CHARITIES NORTHERN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Service Agreement for
Outreach to Hispanic Elders between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, Area Agency on Aging, and Catholic Charities Northern, commencing January 1,
2003, and ending December 31, 2003, with further terms and conditions being as stated in said
agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Purchase of Service Agreement for Outreach to Hispanic
Elders between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency
on Aging, and Catholic Charities Northern, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of February, A.D., 2003, nunc pro tunc January 1, 2003.
BO‘t OF COUNTY COMMISSIONERS
,�/ter` WEL OS
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ATTEST: £4// r ,%'� IE��� VV((��
�D vid E. Long, a.
Weld County Clerk totha O 4' i
Robert D. asden, Pro-Tem
BY: //l . , •
Deputy Clerk to the Boar.
M. J. Gel e
AP DAST O % ids'
William H. Jerke
unty Attor ey
Glenn Vaad
Date of signature: 3/
2003-0512
�f HR0074
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT, made and entered into this 151 day of January, 2003 by and
between the County of Weld,State of Colorado,by and through the Board of County Commissioners
of Weld County,on behalf of the Weld County Division of Human Services'Area Agency on Aging,
hereinafter referred to as"AAA", and Catholic Charities Northern,hereinafter referred to as"CCN."
WITNESSETH:
WHEREAS, "AAA" develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, "AAA"must ensure that minority seniors receive services for they are
entitled, and
WHEREAS, "CCN" is a private, non-profit organization existing for the purpose of
providing assistance to low-income and minority residents of Weld County, and
WHEREAS, "AAA" desires to purchase services from "CCN" to conduct outreach to
Hispanic elders in Weld County;
NOW THEREFORE, it is mutually agreed:
1. The"AAA"hereby agrees to award grant monies(under the Older Americans Act)in the sum
of$22,500 to CCN.
2. "CCN"agrees to provide 2400 units of outreach to 170 Hispanic seniors(at least 60 years
old)with a goal of reaching 100 rural elders, 65 low income elders and 65 disabled elders.
The primary target for outreach services will be Hispanic senior who are isolated, rural, low
income and disabled. A minimum of 75%of the unduplicated seniors projected to be served
must be newly identified clients who have not been served by this contact in the past.
3. The"AAA"agrees to reimburse"CCN"for all eligible project costs up to but not exceeding
the sum of$22,500.
4. "CCN"agrees to commence services with thirty(30)days after the signing of the Agreement
and assure completion of all services required hereunder by December 31, 2003
5. "CCN" agrees to support the goal of a comprehensive and coordinated system of services by
maintaining regular participation on the Long Term Care Coordinating Committee.
6. "CCN"agrees to assist with the recruitment of Hispanic seniors throughout Weld county for
the annual Healthy, Weld and Wise Senior Health Fair and to actively participate on the
annual planning committee.
Page 2 of 4
7. "CCN" agrees to document and report any project income received as a result of services
provided under the Agreement.
8. "CCN" agrees to include the following statement in any written materials (pamphlets,
brochures, announcements, ) or in any verbal presentations: "CCN" is supported, in part by
funds provided by the Weld County Area Agency on Aging through the Older Americans
Act."
9. "CCN"understands that"AAA"is required to conduct periodic evaluations of the activities
conducted under this Agreement and to monitor on an ongoing basis the performance of
"CCN" to insure that the funds made available by the Agreement are expended in keeping
with the purposes for which they were awarded; and"CCN"accordingly agrees to cooperate
fully with the"AAA"in the conduct of such evaluation and monitoring,including the keeping
and supplying of such information, and providing access to documents and records to the
"AAA" for the purpose of audit; and further agrees to do all things necessary to enable
"AAA"to fulfill its obligation to the State of Colorado and the United States Government.
10. Any changes,including any increase or decrease in the amount of"CCN"compensation,and
including changes in budget allocations which are mutually agreed upon by and between the
"AAA" and"CCN", shall be incorporated in written amendments to this Agreement.
11. "CCN" understands and agrees that the following provisions are part of the official
application and as such become binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the Federal program and
fiscal regulations, the policies and procedures established for grants by the State
Agency, and the terms and conditions of the project application approved by"AAA"
in making this award of funds; specifically, agrees to abide by the dollar amounts as
shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time the project is
terminated, this amount must be returned to the "AAA."
c. Understands that the project's fiscal affairs are subject to audit. If costs are
disallowed,the proportion of Federal/State funds disallowed must be returned to the
d. Understands that this award is made for the period amounts stated in this Agreement.
This Agreement in no way implies further funding which is contingent upon the
availability of funds and approval of future project applications.
Page 3 of 4
e. Agrees to keep records and make reports on the forms required by the"AAA"and in
accordance with guidelines issued by the State of Colorado and the Administration
on Aging, specifically,
To submit financial reports monthly and monthly program reports to the
"AAA"by the 10th of the following month;
To submit a final financial report within 45 days after the end of the project
year;
To submit other reports to the"AAA" as requested;
Maintain a computer system that will be able to manage all required Area
Agency on Aging reporting software;
Maintain internet access in order to transfer all required data the Area Agency
on Aging.
f. Agrees to advise the "AAA" of needed program and financial changes and await
approval from the "AAA"prior to change implementation.
12. No portion of the Agreement shall be deemed to constitute a waiver of any immunities the
parties or their officers or employees may possess,nor shall any portion of this Agreement be
deemed to have created a duty of care with respect to any persons not a party of the
Agreement.
13. No portion ofthe Agreement shall be deemed to create an obligation on the part ofthe County
of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding
year.
14. If any section, subsection paragraph,sentence, clause,or phrase of this Agreement is for any
reason held or decided to be unconstitutional,such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have entered into this
Agreement and each and every section, subsection,paragraph, sentence, clause, and phrase
thereof irrespective of the fact that any one or more sections subsections, paragraphs,
sentences clauses, or phrases might be declared to be unconstitutional or invalid.
15. The term of this Agreement shall be from January 1,2003 through December 31, 2003. The
Agreement will be evaluated in November by both parties. The basis for renegotiation of the
Agreement will be satisfactory performance of the provider, availability of funds, priorities
as established by the Area Agency on Aging and need for the service.
Page 4 of 4
16. This Agreement maybe terminated upon thirty(30)days written notice by either party. This
Agreement shall be terminated immediately in the event of loss of funding to the Area Agency
on Aging.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the day first written
above.
BOARD OF COUNTY COMMISSIONERS CATHOLIC CHARITIES NORTHERN
- '0,kq e
David E. Long, Chair (02/c24 3) Giiron, Vic-President/Division
Director
WELD COUNTY HUMAN SERVICES WELD COUNTY AREA AGENCY ON
AGING
Wa e J. peckman va M. e r
Executive Director
ATTEST: gay
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Weld County Clerk to the Board '�,s.:)..„.„
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By:
Deputy Clerk to b'
2003—c51)
MEMORANDUM
ritfi;
—DATE: February 18, 2003
David Long, Chair, Weld County Board of
Commissioners
COLORADO
TO:
FROM: Walt Speckman, Executive Director, Division ofili s
Human Services `tV
SUBJECT: Purchase of Service Agreement between the
Weld County Area Agency on Aging and
Catholic Charities Northern for FY 2003
Enclosed for board approval is a Purchase of Services Agreement between the Weld County
Agency on Aging and Catholic Charities Northern. The contact purchases 2400 units of outreach
services for 170 Hispanic Weld County seniors 60 years and older for a contract amount o`
$22,500. The contact period is January 1, 2003 through December 31, 2003.
'1 you have additional questions, please contact Eva Jewell, Director of the Weld County . .rea
,Agency on Aging at 353-3800, extension 3331.
2003-0512
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