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Home My WebLink About810128.tiff RESOLUTION RE : Amendment to Human Resources ' Advisory Committee By-laws WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, by Resolution dated June 14, 1974 , a Weld County Human Resources ' Advisory Committee was created, and WHEREAS, through the Resolution dated June 14 , 1974 , a set of By-laws was adopted for the Human Resources ' Advisory Committee , and WHEREAS, it has been recommended by the Human Resources ' Advisory Committee that revisions be made to said By-laws , to read as follows : ARTICLE XII Officers A. The HRC shall select its own officers which shall include the Chairperson, Vice Chairperson , and Secretary . The composition of the Executive Committee shall be representative of the total board membership. An Executive Committee shall be comprised of the Chairperson, Vice Chairperson, Secretary, and immediate past Chairperson. This Committee shall have the authority to act on matters between regular HRC meetings, but those actions must be ratified at the next HRC meeting. B. When a vacancy occurs in one of the offices, or the Executive Committee, it shall be filled for the remainder of the term by an election of the HRC. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the above stated revisions to the By-laws of the Human Resources ' Advisory Committee be and hereby are adopted as written above. 810128 The above and foregoing Resolution was , on motion duly made and seconded, adopted by the following vote on the 4th day of March, A.D. , 1981 . BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO >7, °�_ m;ft i i si r , ATTEST: �' i Weld County Clerk and Recorder and Clerk to the Board By : 4 _ `ieputy County APPROVED AS TO FORM: Count Attorney BY-LAWS HUMAN RESOURCES COMMITTEE ARTICLE I Name The name of this committee shall be the Weld County Human Resources Committee (Administering Board). ARTICLE II Purpose The purpose of the Weld County Human Resources Committee (hereinafter referred to as HRC) shall be to serve as the principle administering board of the Weld County Division of Human Resources, and the program elements therein, and the Weld County Commissioners (Governing Board) . The HRC shall serve as the Community Action Board as required by the Community Services Administration. The HRC shall serve as the CETA- Manpower Planning Council as required by the Department of Labor Comprehensive Employment and Training Act (CETA). ARTICLE III Functions A. The HRC shall participate jointly with the Governing Board in the selection of an Executive Director of the Division of Human Resources (Community Action Agency, CM). The HRC shall serve as an application and resume screening committee (of three members) , to screen all applicants for the position of Executive Director. It shall recommend three (3) to five (5) names to the Governing Board for personal inter- view. The Governing Board shall hire the Executive Director after review of these recommendations. The HRC shall meet with the Governing Board to discuss the individuals they selected for review. After inter- views if none of the candidates are acceptable, the Governing Board will -1 meet with the HRC and discuss the problem. The selection process shall continue until the HRC and Governing Board can concur for- mally in the selection of the Executive Director. B. The HRC shall have authority delegated to it by the Governing Board to do the following: 1 . The responsibility to help formulate, review and comment upon the; a) establishment of programs, b) to oversee the extent and quality of the participation of the poor in the programs by the CAA, c) to determine rules and procedures for the HRC, subject to CSA policies, d) submission of the annual work pro- gram of the agency (including budget) , and e) any major program changes which take place during the course of the program year. In view of this responsibility, the HRC has a right to have ten (10) days notice prior to contemplated action by the County Commissioners, regarding the above and access to sufficient copies of the proposed actions, so that all members may be fully informed before making their comments. 2. The HRC shall participate in the development of, and submit re- commendations regarding the Comprehensive Employment and Training Plan, the Employment Opportunities Pilot Project, other funding sources, and the basic goals, policies and procedures of the programs. 3. The HRC shall monitor and evaluate the Employment and Training programs and analyze the needs for employment, training and re- lated services in the area including efforts to reduce and elimi- nate artificial barriers to employment. 4. Develop policy and procedures recommendations for submission to the Board of County Commissioners including major personnel , fiscal and program policies. -2- 5. Be responsible to provide an evaluation process to determine the effectiveness of the Human Resources Division programs, and report their findings to the County Commissioners. 6. The right to receive reports from the Director of the Human Resources Division on a periodic basis. These reports will include both programmatic and financial information. C. Supervision of the administration of all CSA policies and standards and of all program, administrative, and financial policies and rules adopted by the governing officials, including elaboration, supervision, and enforcement in the first instance, of all such policies and rules. ARTICLE IV Membership A. Membership on the HRC shall be representative of the community and reflect the guidelines of the various funding sources HRD utilizes. B. HRC shall consist of fifteen (15) members. C. There shall be one type of membership. 1 . Full Membership - all members shall have all privileges and voting responsibility with no proxy voting allowed. 2. Conflict of Interest - no person may serve on the board who is an officer or an employee of an organization contracting to perform a component of the CAA work program funded by CSA. No employee of the Division of Human Resources may serve on the board, and no other Federal employee may serve on the board in a capacity which will require him/her to act as an agent of or as attorney for the Division of Human Resources. D. The position of any HRC member will be declared vacant by the Governing Officials if that person misses three (3) consecutive regular HRC -3- meetings, or a total of four (4) regular HRC meetings during a one (1) year period. 1 . The Executive Director of the HRD shall notify (in writing) any member who has missed two (2) consecutive regular meetings and/or three (3) regular meetings, during the course of each calendar year. The correspondence shall also site pertinent sections of the HRC By-laws. 2. If a committee member misses three (3) consecutive regular HRC meetings or a total of four (4) regular HRD meetings during a one (1) year period, the Executive Committee will review the reasons for absences to determine if they were for good cause. The Executive Committee will provide a recommendation to the Executive Director on whether or not the position should be declared vacant. ARTICLE V Selection of Membership A. The functions of the membership shall be to advise the Governing Officials and the HRD Executive Director as to needs within the com- munity. All meetings of the HRC are open to the public and the HRC shall meet at least once a month. B. The HRC membership shall be one third (1/3) elected public officials, one third (1/3) low income/client and one third (1/3) private sector. C. One third of the HRC shall be elected public officials chosen by the Weld County Commissioners (designating officials). In the event that there are not enough public officials available or willing to serve, then the designating officials may select appointed public officials to serve on the board. The elected public official members may appoint a permanent representative to serve in their places. -4- The representative need not be a public official , but must be empowered to speak and act for the official represented. The official , and/or his representative, shall be ineligible to serve on the HRC upon his change of status as an elected public official . These members shall be chosen in equal numbers from the City and County governments, and other elected officials. D. One third of the HRC must be representatives of the low income/client sector. These representatives need not be low income, but must be representative of the poor. Representatives of the poor shall be chosen in accordance with democratic selection procedures adequate to assure that they represent the poor served by the Division of Human Resources. Representatives will be selected by and will represent groups whose membership is composed predominately of poor persons. This shall include members or a representative from the client sector, agencies serving the client sector, handicap, senior citizens, etc. The low income/client sector members shall be replaced by democratic selection. These new members will fill the terms of office of the individuals they replace. E. The remainder of the Human Resources Committee shall consist of persons from the private sector of the community having interests in a total community, within which the Division of Human Resources is located. These persons may be officials or members of local business, industry, major employers, or other private social service or public education groups and shall be appointed by the group represented. Appointment by the Governing Officials to the HRC shall be done in accordance to the Weld County Home Rule Charter. This shall include a representative from the Chamber of Commerce, United Way, labor union, veterans organiza- tion, etc. Representatives of any other interests may be recommended by the HRC members for Governing Board appointment. -5- F. Compensation to HRC members shall be based according to CSA regula- tions and the policies of the Weld County Government. No regular compen- sation will be provided to members for serving on the Board. ARTICLE VI Term of Office Public Officials, or their representatives, serve at the pleasure of the designating officials and as long as the public official is cur- rently holding office. Representatives of the poor and the private organizations may serve up to five consecutive years, but no more than a total of ten years. The term of membership shall be staggered three (3) year terms. After serving a three year term, representatives of the poor and private sector may serve an additional two year term, but not to exceed five consecutive years. After serving five consecutive years, a representative of the poor or of a private organization may not serve on the board in any capacity for at least one full year. ARTICLE VII Quorum The HRC quorum shall be at least 50% of the non-vacant seats on the board. ARTICLE VIII Committees The HRC Chairperson shall appoint committees and Chairperson of said committee as needed. The committee membership shall be reflective of the overall membership of the HRC Board. The duties of the committees will be designated and outlined at the time of their appointment. Business conducted by the committees will be taken before the board at the next regular meeting. -6- ARTICLE IX Program Advisory Councils Special interest Program Advisory Councils may and should be established. Ex-Officio members and interested citizens may participate on the special Program Advisory Councils. The HRC shall consider any comment or recom- mendations of the Advisory Councils including the Youth Council and Private Industry Council. ARTICLE X Parliamentary Procedure The HRC may adopt rules and regulations not inconsistent with these By-laws and in the absence of formal rules of order, Sturgis Standard Code of Parliamentary Procedure shall control. ARTICLE XI Meetings A. The HRC shall meet at least once a month and at such other times as the Chairperson may direct. Such meetings shall be open to the public. Notice of meetings and agenda shall be given to the members of the Board at least five (5) days prior to the meetings. B. Annual meeting for the election of officers will be held in January of each year. C. Once a quorum has been established, a majority shall be 50% plus one. The Director of the Human Resources Division, and such staff as is necessary, shall report and meet with the Governing Officials on a monthly basis on a date set by the Governing Board. D. Special meetings may be called by the Board Chairperson or upon petition by five (5) members of the board. Notice of meeting and purpose shall be given no later than three (3) days before the meeting. -7- ARTICLE XII Officers A. The HRC shall select its own officers which shall include the Chairperson, Vice Chairperson, and Secretary. The composition of the Executive Committee shall be representative of the total board membership. An Executive Committee shall be comprised of the Chairperson, Vice Chairperson, Secretary, and immediate past Chairperson. This committee shall have the authority to act on matters between regular HRC meetings, but those actions must be ratified at the next HRC meeting. B. Term of each office is one (1 ) year. C. When a vacancy occurs in one of the offices, or the Executive Committee, it shall be filled for the remainder of the term by an election of the HRC. D. Powers and duties of officers include: 1 . Chairperson: The Chairperson shall preside at all HRC meetings, and perform other duties incidental to the office of the Chair- person. The Chairperson cannot be an elected official of or an employee of the Weld County Government or their representatives. 2. Vice Chairperson: The Vice Chairperson shall exercise the func- tions of the Chairperson in the Chairperson's absence or incapacity. 3. Secretary: The Secretary shall perform the functions of the Vice Chairperson in the absence or incapacity of the Vice Chairperson and the Chairperson. The Secretary shall be responsible for approv- ing the minutes of each board meeting and shall insure an accurate recording of all votes. 4. Officers may succeed themselves in office for one (1 ) year. 5. A vacancy occuring in an office shall require an election for that office the first regular monthly meeting following resignation. -8- ARTICLE XIII Official Petition of Membership Change Petition to be seated on the HRC can be submitted by any and all local community groups. To be considered a valid petition it must contain 100 signatures of individuals (voting age) and their residential address and phone number. Within 30 days of the receipt of the petition, the HRC will hold a public meeting to review and discuss the petition for membership change. The HRC will then make a recommendation to the Weld County Commissioners. The Weld County Commissioners will , within a week, rule on the petitioner's request. If ruling is in favor of the petitioner, a representative of the petitioning group will be seated on the board when the next vacancy within that sector occurs. The decision of the Weld County Commissioners shall be delivered, in writing, to the petitioner and CSA within ten (10) working days of the ruling. ARTICLE XIV Adoption and Amendment of By-laws These By-laws may be adopted and amended subject to approval of the Board of Weld County Commissioners, after review and comment at a regular or special meeting of the HRC, provided that the By-laws or any proposed amendment thereto has been reviewed by the committee members at a previous meeting. Adoption or amendment of these By-laws shall require an affirmative vote of 50% plus one (1 ) of the HRC members present. Revised: January, 1981 -9- Hello