HomeMy WebLinkAbout20030346 RESOLUTION
RE: APPROVE GRANT AGREEMENT FOR MOBILE COMMUNITY HEALTH VAN AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Agreement for a Mobile
Community Health Van between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Weld County Department of
Public Health and Environment, and the Caring for Colorado Foundation, commencing
December 1, 2002, and ending December 1, 2003, with further terms and conditions being as
stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Grant Agreement for a Mobile Community Health Van between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Public Health and Environment, and
the Caring for Colorado Foundation be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 5th day of February, A.D., 2003.
BOARD OF COUNTY COMMISSIONERS
WE COUNTY, COLO DO
ATTEST: ELMLa
vid E. Long, Chair
Weld County Clerk to
1861 ctiz;
/� • Robert D. sden, Pro-Tem
BY:
Deputy Clerk to the !' ~'�
M. J. eile
A R ED AS TO j EXCUSED DATE OF SIGNING (AYE)
William H. Jerk
my Attorney zi4
Glenn Vadd
Date of signature: 3,,/
2003-0346
HL0030
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Caring for Colorado Foundation
Grant Agreement
Grant Recipient: Weld County Department of Public Health and Environment
Grant Number: 200102 Program Area: Health Infrastructure I FY2001
Project: Mobil Community Health Van
Total Grant Amount Awarded: $50,000 # of Payments: One Amount Disbursed: $50,000
Term of Grant: One-Year Dates: December 1, 2002-December I, 2003
Caring for Colorado Foundation must ascertain that your non-profit tax status is maintained throughout the
grant cycle. In addition we must be assured that our Grant will be expended for an educational, scientific, or
other charitable purpose that will support achieving improvements in the health of Colorado citizens. We are
also interested in the results of this Grant. With this in mind, we ask that you read, sign and return this Grant
Agreement(the "Agreement").
1. Tax-Exempt Status:
The Grantee agrees:
1. To maintain its status as a non-profit organization (or working under the umbrella of a
recognized non-profit organization), i.e., recognized by the IRS as a public charity
described in Sections 501(c)(3) and 509(a)(1), (2), or (3) of the Internal Revenue Code
of 1986 (the "Code"), as amended.
2. That such tax-exempt status under Sections 501(c)(3) and 509(a)(1), (2), or (3) of the
Code has not changed since the issuance of the IRS determination letter, which the
Grantee provided to the Foundation in its Grant application.
3. That there is no issue presently before any office of the Internal Revenue Service
concerning any proposed changes in its tax-exempt status under Sections 501(c)(3) and
(509)(a)(1), (2), or(3) of the Code.
4. To provide current and appropriate documentation if the organization is a government
supported agency, such as school, museum, library or government agency or
department.
5. That it will provide the Foundation with immediate written notification of any changes
in the organization's tax-exempt status.
2. Expenditure of Funds:
The Grant (together with any income earned upon investment of Grant funds) is made for the
purpose outlined in the attached project plan and budget and may not be expended for any other
purpose without the Foundation's prior written approval. Expenditures of Grant funds must adhere
Caring For Colorado 1
General Grant Terms, Conditions and Understandings Agreement 2003-0346
to the specific line items in the budget submitted by Grantee within the Grant period. For grants
greater than $25,000, changes to individual line items (increases and decreases) that are greater than
15% of that line item must be approved in advance with Foundation staff If the Grant period ends
and Grant funds remain unexpended, any unexpended Grant funds shall be repaid promptly to the
Foundation. If the Grant funds are expended other than for the purposes of the Grant or not in
accordance with the approved budget, funds equal in value to the portion of Grant funds determined
by the Foundation to have been so expended shall be repaid to the Foundation upon its request.
3. No Assignment or Delegation:
The Grantee may not assign or otherwise transfer its rights or delegate any of its obligations under
this Agreement without prior written approval from the Foundation.
4. Reports and Evaluation:
The Grantee is required to provide the Foundation with written reports summarizing project results.
The general format for this report is included as an attachment. You will receive a written request for
any report approximately one month before it is due. The Grantee also agrees to provide any other
information reasonably requested by the Foundation. If the organization obtains any audited
financial statements covering any part of the period of this agreement, copies of such statements shall
be provided to the Foundation.
The Foundation may, at its own expense, monitor and conduct an evaluation of the operations under
the Grant which may include visits by representatives of the Foundation to observe the Grantee's
program procedures and operations and to discuss the program with the Grantee's personnel.
5. Required Notification:
The Grantee is required to provide the Foundation with immediate written notification of: (1) its
inability to expend the Grant funds for the purposes described in the Grant application, this
Agreement and any other written or electronic communication describing the terms of the Grant; or
(2) any expenditure from this Grant made for any purpose other than those for which the Grant was
intended.
6. Research Involving Human Subjects:
If the Grant is to be used in whole or in part for research involving human subjects, the Grantee
hereby certifies that the Grantee, applying the ethical standards and the criteria for approval of grants
set forth in its Internal Review Boards and professional oaths, has determined that the human
subjects involved in this Grant will not experience risk over and above that involved in the normal
process of care and are likely to benefit from the proposed research program.
7. Publicity:
The Foundation encourages the Grantee to publicize information concerning the awarded Grant in
the Grantee's newsletters, annual reports and other relevant publications. When possible, any public
statements about the Foundation or its grantmaking shall be cleared in advance by the Foundation.
The Foundation welcomes any photographs relevant to the Grant that may be provided for
Foundation use. Photos must have prior client releases (if applicable) for publication purposes.
Caring For Colorado Foundation 2
General Grant Terms,Conditions and Understandings Agreement
The Foundation may include, without further notice, information regarding this Agreement and/or
Grant, the amount and purpose of the Grant and photographs, logo or trademark, and other
published/printed information or materials (provided by Grantee) and its activities, in the
Foundation's periodic public reports, newsletters and news releases.
8. Right to Modify or Revoke:
The Foundation reserves the right to discontinue, modify or withhold any payments to be made under
this Agreement or to require a total or partial refund of any Grant funds if, in the Foundation's sole
discretion, such action is necessary: (1) because the Grantee has not fully complied with the terms
and conditions of this Agreement; (2) to protect the purpose and objectives of this Agreement or any
other charitable interest of the Foundation; or (3) to comply with the requirements of any law or
regulation applicable to the Grantee, the Foundation, or this Grant.
9. Termination:
This Agreement shall automatically terminate in the event of the insolvency, receivership,
bankruptcy filing, or dissolution of Grantee.
Either party upon written notice to the other party may terminate this Agreement.
Upon termination of this Agreement for any reason, all payments by the Foundation to Grantee shall
cease at such time as may be determined by the Foundation. The Grantee specifically acknowledges
that immediate cessation of funding, before termination procedures are completed, may be necessary
in recognition of the Foundation's fiduciary responsibilities.
10. Special Conditions: (to be completed by Foundation, if any)
The Grantee accepts and agrees to comply with the following special conditions:
Provide invoices and proof of purchase.
11. Amendment:
This Agreement may be amended, supplemented or extended only by written agreement signed by
the Foundation and the Grantee.
12. Disclaimer
Nothing contained herein, including the required reporting and review procedures, shall be construed
as a warranty, representation, or approval by the Foundation that the services rendered by the Grantee
are adequately or properly rendered on either an individual or program-wide basis. Grantee shall
hold the Foundation, its directors, trustees, officers, employees, and agents harmless from all
damages, costs, fines, attorneys' fees, or liabilities of any kind or nature arising from any claims,
demands or suits resulting from the Grantee's rendering or failure to render services.
13. Controlling Document:
Caring For Colorado Foundation 3
General Grant Terms, Conditions and Understandings Agreement
The terms and conditions of this Agreement shall be the controlling document between the
Foundation and the Grantee. All verbal communication, notes, minutes or other documentation
pertaining to the Grant shall be deemed merged into this Agreement. In making this Grant, the
Foundation has relied on the information and representations submitted to the Foundation by the
Grantee.
The undersigned certify that they are duly authorized officers of the Grantee and, as such, are authorized to
accept this Agreement on behalf of the Grantee, to obligate the Grantee to observe all of the terms and
conditions placed on this Agreement, and in connection with this Agreement to make, execute, and deliver
on behalf of the Grantee all agreements, representations, receipts, reports, and other instruments of every
kind.
ACCEPTED AND AGREED TO:
Weld County Board of Commissioners
Organization Name (typed/printed)
David E. Long
B e. + Chair(typed/printed name)
\ i cci r
02/05/2003
Board Chair(signature) Date
Dr. Mark Wallace, Dep tment of Public Health and Environment
Executive Director(typed/pnnted name)
1 O tiogZaerZy ((No ;
Executive Director (signature) Date
Revised April 2002
Caring For Colorado Foundation 4
General Grant Terms,Conditions and Understandings Agreement
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