HomeMy WebLinkAbout20033473 iltr
Weld Library District
December 15, 2003
Weld County Commissioners
Weld County Administrative Offices
1400 N. 17th Avenue
Greeley, CO 80631
To Whom It May Concern:
Enclosed is one copy of the Weld Library District 2004Final Budget
for your files.
If you have any questions, please do not hesitate to call at (970) 506-
8566.
I, Stephen Cottrell, certify that the attached is a true and accurate
copy of the adopted 2004 Budget of the Weld Library District.
cs - e_etz<
Stephen Cottrell, Executive Director
LicoiI
1
(i -CEN'y- t1tA44
Branch Libraries: 2003-3473
/ c„.21/05
/� .� Bookmobile Services/Carbon Valley Branch Library,Frederick/Centennial Park Branch Library,Creeley\_.
Fan-Branch Library,Greeley/Lincoln Park Branch Library,Greeley Administration
Member Libraries. 1939 61st Avenue
Eaton Public Library/Fort Lupton Public and School Library/Glenn A.Jones,M.D.Memorial Library,Johnstown Greeley,CO 80634-7940
Hudson Public Library/Northern Plains Public Library,Ault/Platteville Public Library
Affiliated Library: (970)506-8550
• Wellspring Health Library/North Colorado Medical Center,Greeley Fax:(970)506-8551
irrr
Weld Library District
Committed to Excellence
2004 Adopted Budget
.. 1939 61st Avenue
Greeley, Colorado 80634
www.weld.lib.co.us
_ Weld Library District
Administrative Office
1939 61s` Avenue
— Greeley, Colorado 80634
Adopted Budget
Board of Trustees
— Brian Larson, President
Margery Curtiss,Vice President
— Geraldine Mellon, Secretary
Janine Freeman
— Maria Ketterling
Rosalie Martinez
— Ron Baker
District Support Team
—
Steve Cottrell, Executive Director
Beth Hager, Associate Director
—
Shirley Quinn, Chief Accountant
Jennifer Hottinger, Human Resource Manager
— Kelli Johnson, Public Information Coordinator
Marsha Moore-Jazayeri, Fan Branch Manager
— Maggie Witwer, Information Technology Manager
Nancy D'Albergaria, Development Coordinator
— Bobby Arellano, District Maintenance Supervisor
Managers
Kari Baumann, Centennial Park Branch Manager
Rita Kadavy, Bookmobile Services Manager
—
Charlene Parker, Lincoln Park Branch Manager
Eric Petersen, Technical Services Manager
Barb Wright, Carbon Valley Branch Manager
Sue Schmidt, Collection Development Manager
1 I 1 1 1 1 1 1 I I I I I 1 I 1 1 1
Illietrill.k
Weld Library District
2003 Management Organization Plan
Executive Director
WLD
Executive
Secretary and —
H/R Assistant
7_ I l I I I I 1 1
Human Farr Branch Public Chief Associate Information Development District
Resource Library Manager Information i Accountant Director Technology Coordinator Maintenance
Manager i Main Library Coordinator ' W _ _ _ _ Manager _ Supervisor
J l__ ___1
..._---__1 I-_
Technical Branch Member
Services Services and Services
Manager ( Branch
Managers
--___L._ I I l
Lincoln Park Centennial Park Bookmobile Carbon Valley
Branch Library Branch Library Services Branch Library
I
Table of Contents
Budget Message
Letter to the Board 4
_ Revenue and Expenditure Graphs 9
Department Roles and Services
Farr Branch 10
_ Centennial Park Branch 10
Carbon Valley Branch 11
Lincoln Park Branch 11
Bookmobile 12
Administration 12
Human Resources 13
Technical Services 13
Public Information Department 13
Information Technology 14
Accounting 14
Development Department 15
District Maintenance Services Department 15
Collection Development 16
2004 District Budget
Revenue Estimate 17-20
2004 Budget Notes 21
Budget Summary 22
Certification of Tax Levies 25
Resolutions 26-30
Capital Improvement Plan
Narrative 31
Item Description by Location 33
Strategic Goals/Plans
Goals for 2003-2005 35
Department Budgets
Fan Branch 41
Centennial Park Branch 42
Carbon Valley Branch 43
_ Lincoln Park Branch 44
Bookmobile 45
Board of Trustees 46
Executive Director 47
Associate Director 48
District Support Services 49
Technical Services 51
Public Information Department 52
Information Technology 53
Human Resources 54
Finance .55
Development Department 56
District Maintenance Services Department 57
Collection Development 58
Budget String Coding Information 59
- V
Weld Library District
December 12, 2003
Board of Trustees, Weld Library District taxpayers:
It is our pleasure to present to you the 2004 Adopted Budget of the Weld Library District. This budget
was prepared by the Finance Office with input and direction from Library Managers, Members of the
Administrative Support Team and Steve Cottrell, executive director. The general guidelines used to
formulate this document include the Mission Statement and Strategic Plan, information gleaned from the
planning process and Capital Improvement Plan forecast for the next five years. Each branch and major
department of the District met earlier in the year to formulate individual objectives and strategies, based
on the District's goals. The Mission Statement of the District is as follows:
The mission of the Weld Library District is to
offer free access to information, materials and services
to all residents of the District to stimulate ideas,
advance knowledge, and enhance the quality of life.
The values and principles established to support the Mission Statement are:
-- > The Weld Library District is responsible for providing equal access to all library services and
facilities without regard to age, gender, religion, national origin, or physical ability.
> The Weld Library District is committed to the principle of free speech and opposes the restriction
or suppression of ideas, information, or artistic expression.
> The Weld Library District respects customer service, both to outside customers and to others
within the organization. Customer satisfaction is the major criterion for measuring the quality and
success of library service. Weld Library District seeks input from external and internal customers
on the quality and appropriateness of library services and procedures to ensure a continuous effort
to improve customer satisfaction.
> Staff are the District's most valuable asset. Library staff are fairly compensated for their work,
properly trained to perform their job,regularly evaluated on their performance, given the
opportunity to advance within the organizational structure, kept informed about the affairs of the
library, and given an opportunity to express their views.
> The District provides as many services as its resources will allow, with the provision that quality
of service will not be compromised. The Weld Library District seeks input from the community to
determine service priorities.
> The District encourages and allows staff decisions to be made at the level closest to the customer.
The District provides a framework for decision-making through policies and guidelines, but
recognizes the individual employee's ability to alter or adjust that framework based on the
information at hand.
Branch Libraries:
vs. Bookmobile Services/Carbon Valley Branch Library,Frederick/Centennial Park Branch Library,Greeley
Farr Branch Library,Greeley/Lincoln Park Branch Library,Greeley Administration
Member Libraries: 1939 filet Avenue
Eaton Public Library/Fort Lupton Public and School Library/Glenn A.Jones,M.U.Memorial Library,Johnstown
Hudson Public Library/Northern Plains Public Library,Ault/Platteville Public Library Greeley,CO 80634-7940
Affiliated Library: (970)506-8550
Wellspring Health Library/North Colorado Medical Center,Greeley Fax:(970)506-8551
> Team management is employed by the District as the dominant mode of operation. There is an
administrative leadership team and other teams that manage divisions, functions, and projects.
> The District's management is information-driven. Access to information is widely shared across
geographic areas, functions, and organizational levels through open communication.
> The Weld Library District recognizes the challenges of balance work and family demands. The
District supports job sharing and other creative methods of balancing work and family
responsibilities.
Vision
Our Patrons:
> Are treated with dignity, respect, and consideration.
> Receive an exceptional level of customer service from the moment they walk in the door until they
leave.
> Select from a diverse variety of library materials that reflect the community's interests and values.
> Have access to up-to-date technology and receive assistance in using that technology.
> Can take advantage of learning opportunities to increase their skill and knowledge of technology.
> Enjoy a variety of quality programming for all ages.
> Have a positive library experience every time they visit one of our facilities.
Our Facilities and Equipment:
> Are modem, clean, and well-maintained.
> Are open and available to all people regardless of age, gender, sexual orientation, or physical
limitations.
Our Staff:
> Is enthusiastic about libraries, reading, and literacy.
> Is knowledgeable in their areas of expertise.
> Insists on going the extra mile to meet the needs of the customer.
> Continually looks for ways to provide better service to customers.
> Seeks solutions to problems in a positive, productive manner.
> Works as a team to provide an exceptional evel of service to the customer.
> Is comfortable with technology and able to confidently assist customers with computer
technology.
> Continues to learn and grow professionally as they take advantage of classes, workshops, and
seminars offered by the Weld Library District, State/National Library Associations, and other
agencies.
> Is proud to be employed by the Weld Library District.
Our Community:
> Benefits from the cooperative ventures developed by the Weld Library District and other local
agencies that support reading, education, and literacy.
> Enjoys the talents and abilities of Weld Library staff who represent the Library District at a variety
of community-related activities.
> Is aware of and appreciates the programs and services offered by the Weld Library District.
5
> Supports the Weld Library District by membership in the Friends of the Weld Library District.
> Feels enriched by the presence of the Weld Library District in their community.
With the mission, values and principles, and vision in mind, District objectives were established. The
objectives of each branch and department were then categorized as to which goal they addressed, and
strategies to achieve these goals were identified for each branch and department. A final document
describing the goals, objectives and strategies—Strategic Plan 2004—is included as a comprehensive
part of the 2004 budget.
The major source of revenue for the District is derived from a 3.249 mill levy applied to the assessed
value of Weld County property. Property tax, delinquent tax and specific ownership taxes comprise 97
percent of the District's revenue. The remaining three percent consists of fines, fees, copier usage,
investment earning and miscellaneous revenues. For the year 2004 property tax revenues increased
slightly. Therefore in preparing the budget, the District assumed revenues would remain flat and
budgeted accordingly.
The expenditures of the district are comprised of salaries and benefits that equal 43 percent of the
budget, operating expenses add an additional 21 percent, capital outlay and capital improvements when
combined equal 13 percent, and the lease payment is approximately 11 percent of the total budget.
The lease payment is made due to issuance of the Certificates of Participation in 2002, which financed
the construction of the Farr Branch, the acquisition, renovation, construction and improvement of the
existing Centennial Park Branch, the establishment of a reserve fund for the Certificates and payment
of issuance costs of the Certificates.
During the budget process, all of the budgets turned in by branch and department managers were
_ checked to make sure that the objectives that had been identified were included in the 2004 budget
requests. Library and department managers were also asked to prepare a five-year Capital
Improvement Plan according to objectives and budget criteria. Based on year 2004 budget requests
and the five-year Capital Improvement Plan, a preliminary year 2004 District Budget was formulated.
This budget consists of:
> A summary budget listing revenues, expenditures,beginning and ending fund balances, and fund
transfers for both the General Fund and the Debt Service Fund.
> The 5-year Capital Improvement Plan,plus narrative.
The major focus in the year 2004 budget is continued improvement of facilities, staffing and technology.
The 2004 budget will support the Weld Library District in achieving its vision and mission by providing
the necessary funding for the operation of four branch libraries, two bookmobiles and six member
libraries. In addition, the budget will support the evolving roles and services of the District libraries and
the increased responsibilities of the administrative staff.
The major activity of the Branch Library System in 2004 will be the renovation of the Lincoln Park
Branch. The renovation includes a new façade on the existing building and some remodel of the
interior. The branch anticipates a short closure time of approximately one month. The District will
consolidate the collection development activities of the branch library system into a centralized
Collection Development Department. The benefits of creating this department are outlined on page 16.
6
The District will migrate to a new online integrated library system in 2004. An ongoing search of
integrated systems occurred in 2003. The automated library system consists of functional modules that
share a common bibliographical database. The system is used to track circulation, cataloging, holdings,
patron information, etc.
Overview
The Weld Library District has achieved significant improvements in its facilities with the remodel of
several buildings including Hudson Public Library, Fort Lupton Public and School Library, Eaton Public
Library and the Centennial Park Branch. Plans are currently underway for the renovation of the Lincoln
Park Branch entry and updates to the interior. The growth in facilities has resulted in changes in hours
of service, enhanced services and expanded materials collections.
The District has provided in-house services during 2003 for accounting and human resources that
previously were outsourced. During 2003 the District purchased a software package for Accounting to
achieve the goal of in-house accounting services. The District added a Foundation Coordinator to
solicit donor funding to provide additional funding sources for District programs and projects. The
District hired an Associate Director to interact with branches and member libraries. The Associate
Director directs all operations and activities of the branch library system. The Associate Director plans,
organizes, directs, evaluates and reviews the District's services and programs to respond to the needs of
the community.
In 2003, the District negotiated a 10-year lease with the City of Greeley to continue operation of the
Lincoln Park Branch in its present facility. The remodel of the Centennial Park Branch was completed
and reopened in May with new furniture and equipment and a new materials collection.
The District has hired a consulting firm to evaluate the need for new library facilities to accommodate
the growth in the southwestern portion of Weld County. The District will continue to evaluate the needs
of the community and look for efficient ways to serve the increasing population growth in the county.
Budgetary Accounting Basis
The budget calendar is driven by Colorado State Statute(29-1-108(4), C.R.S.) as well as internal
planning for completion of each phase. The process began in May with the development of the Strategic
Plan.
The Weld Library District budgetary procedure uses Basis of Accounting, a procedure where revenue
and expenditures or expenses are recognized in the accounts and reported in the financial statements.
Basis of Accounting relates to the time of the measurements made,regardless of the measurement focus
applied.
The Weld Library District uses the modified accrual basis of accounting. This method recognizes
revenue in the year in which it becomes both measurable and available. Revenue susceptible to accrual
usually consists of property taxes assessed in 2003 and payable in 2004. Charges for services are
recorded in the appropriate funds at year-end even though they are unbilled. Expenditures are recorded
when the related fund liability is incurred.
7
The following pages outline the roles and services of the branches and departments within the Branch
Library System.
Respectfully submitted,
Stephen Cottrell
Executive Director
Shirley Quinn
Chief Accountant
8
Revenue
Specific Ownership Tax 10% 3% All Other
Property Tax 87%
Expenses
— Lease Payment
11%
Distribution to
Member Libraries Salaries & Benefits
12% 43%
Capital
Improvement
12%
Capital Outlay Operating
1% Expenses
21%
9
Weld Library District
Roles and Services
Branch Library System
LIBRARIES
Farr Branch
The Fan Branch Library serves the dual role of neighborhood library and resource center for the entire
District. The Fan Branch houses a large reference collection and provides walk-in, on-line(Dynix or
Intemet/e-mail), fax and telephone reference service. Staffing is at an adequate level to provide this
service to individual patrons as well as branch and member libraries. Interlibrary loan service and
document delivery are administered at the Fan Branch.
As a neighborhood library, the Fan Branch provides a strong children's collection as well as popular
fiction and non-fiction for young adults and adults and provides a variety of programming for all ages.
The Fan Branch partners with other community organizations to maintain a collection that supports the
needs of small business entrepreneurs.
As a resource library for the District, an in-depth collection of both fiction and non-fiction are housed at
this branch. The reference collection is quite extensive and consists of all formats. This allows the
District to meet the needs of all the District libraries and their customers.
The District's on-line technology has its control point at the Fan Branch. This includes the computer
system, telephone service, and other technology needs. Technology training of all sorts is emphasized
as well as the planning for and implementation of future technology needs.
The District's administrative offices are housed at the Fan Branch and many of the services to the
branch and member libraries take place at this branch, including all public information and marketing.
Facilities include a coffee shop, a large meeting room for both the public and the staff, and a community
bulletin board/information area.
The Fan Branch is open the greatest number of hours per week, including evenings and weekends, in
order to allow for the most extensive access to its in-depth collection.
Centennial Park Branch
Centennial Park Branch Library reopened in May 2003 after extensive renovations. It serves as a
neighborhood library with an emphasis on Children's and Young Adult services. A Homework Help
Center offers tutoring assistance to area schoolchildren in grades 4-8 who need help on their research
assignments. Computer resources, including word processing and Internet, are available in the
Homework Help Center. The children's and adult areas are also equipped with computer technology to
help patrons access information through subscription databases, the Internet, educational games, and
word processing.
10
Centennial Park houses approximately 65,000 items in its collection, with room for growth up to 95,000
items. This collection supports popular adult fiction and non-fiction, genealogy, young adult, and
children's materials in print, audio, video, and electronic formats.
The Weld Library District's Genealogy collection is centralized at Centennial Park Branch. This
collection includes all of the available archives of the Greeley Tribune back to its inception in the early
1870s, the Germans from Russia collection, census data, Colorado and Weld County resources, and
computer terminals dedicated to online genealogy research. The Genealogy Desk is staffed with
volunteers in collaboration with the Weld County Genealogical Society.
Facilities at Centennial Park include a public meeting room that can seat up to 50, shelving for an
ongoing used book sale, and a self-serve coffee service. In the staff areas, there is space for the District's
Technical Services Department, the Bookmobile department, and storage space for large used book
sales.
Carbon Valley Branch
The Carbon Valley Branch continues to serve as a neighborhood library, with an emphasis on popular
materials in all areas (books, cassette, CD and DVD). Materials are also available in Spanish language
format and large print.
Serving the southwest part of Weld County, the Carbon Valley Branch strives to be a visible force in the
community by partnering with the Tri-Town Chamber of Commerce, the local municipalities and
schools.
The library offers quality programming for all ages (children, young adult and adult)that encourages
reading, education and growth.
Computers are available for Internet and PC use.
The Carbon Valley Branch continues to provide quality customer service. Toward this goal, a new
Check In area has been created with a new Reference desk being established for patron convenience.
Homebound delivery is also available.
Lincoln Park Branch
Lincoln Park Branch serves as a neighborhood library with an emphasis on popular materials a well as a
strong large print collection and a growing collection of books, videos and CDs in Spanish. Through its
reference and non-fiction collection as well as daily courier services between other Greeley branches,
the Lincoln Park Branch strives to meet the needs of elementary and secondary students as well as adult
learners.
The Lincoln Park Branch houses the Gates Computer Lab that offers classes on computer related topics
taught by Weld Library District staff. When not being used for classes, the lab is open to the public for
11
Internet and PC use. Through the Gates Computer Lab, the Weld Library District provides learning
opportunities to the public that increase their knowledge and enjoyment of technology.
The Lincoln Park Branch also serves as headquarters for outreach services to residents of Greeley and
Evans. Working with other agencies throughout Greeley and Evans, the outreach department provides
library services to children and adults who are unable to regularly visit the library or who are unfamiliar
with public library services. The Lincoln Park Branch also coordinates the book delivery program to
homebound patrons.
The Lincoln Park Branch offers a wide variety of programs for children and adults that encourage
reading, literacy, education and cultural diversity.
Bookmobile
Two mobile units provide Bookmobile service to Weld County residents. The Bookmobile branch will
serve as a traveling neighborhood library with an emphasis on services and materials for children and
senior citizens. A children's popular paperback collection will be established to allow a greater number
of materials to be carried on the Bookmobiles.
_ The Bookmobiles will carry collections of 4,000 to 5,000 books and non-printed materials. Emphasis
will be on fiction materials for both children and adults, with smaller non-fiction collections.
_ Outreach service to senior centers and community centers will be provided through deposit collections
located at centers outside the city limits of Greeley. The Bookmobile staff will administer a rotating
collection of materials.
The Bookmobiles will participate in community events to provide a presence throughout the county.
DISTRICT SUPPORT SERVICES
Administration
District Administration will be responsible for the operation of the branch library system, management
of the District budget, long range planning for the District and oversight of centralized services to all
District libraries. Centralized services will include:
• Ordering, cataloging and processing all types of library materials.
• Technology support, including maintenance of the on-line catalog, circulation system, frame relay,
and on-line databases, and the provision of computer consulting and technical assistance for branch
and member libraries.
• Reference service from the Fan Branch Library.
• Daily courier service between District libraries to ensure rapid delivery of material and information
to customers and staff.
• Marketing of District services and activities.
• Workshops, consulting and individualized training for library staff and trustees.
• Rotating collections of large print, audio and video material.
12
Human Resources
Provide training for management and staff that supports service, technology, and career advancement,
all selected to foster a confident, content, and communicative staff.
Encourage an environment for positive change. Provide staff with constructive forums to brainstorm,
critique and implement new and productive methods to provide quality.
Work with management to create staffing plans designed to support the planned growth of the
organization. It will be our goal to anticipate these needs and have trained, knowledgeable, and
enthusiastic employees available upon demand.
We will recruit,hire and develop, talented individuals that can and will become the future leaders of our
district. We will develop an evaluation system that promotes succession planning within the District.
This system will provide 30%of our attrition and growth needs within 3 years.
Weld Library District will be the employer of choice. Our benefits, personnel, services, and team will
be the measure by which all others are judged.
Volunteer Programs
The Human Resources manager will serve as the District's volunteer contact and actively seek
participation from the citizens of this community and encourage them to volunteer. As the District
contact for volunteers work with each branch Volunteer Coordinator to ensure proper placement,
scheduling, and tracking of volunteers. Be responsible for maintaining or establishing contact with other
volunteer-utilizing agencies such as United Way and RSVP. Participate in community wide efforts to
recognize and promote volunteering.
Technical Services
Technical Services will be responsible for acquiring, cataloging, and processing of all books and other
materials for the District as well as invoicing member libraries for materials purchased. A quick
turnaround time for getting new materials out to the branch and member libraries will be a continuing
emphasis of the department. Technical Services will process overdue notices, track periodicals, and
repair materials for all Branches. Technical Services will also be responsible for providing reports
generated by Dynix to each Branch and member. In addition, Technical Services will serve as back-up
support for the Dynix system in the absence of the Information Technology staff; continue to rotate and
create temporary catalog records for High Plains audio and video materials; and maintain a friendly,
positive, approachable staff that keeps the needs of the District customers and staff at the forefront of
everything it does.
Public Information Department
The Public Information Department is responsible for the following major functions:
• Building relationships through education and open communication with all representatives of the
local media.
13
• Coordinating all press releases, columns,press conferences, media kits and information packets that
are distributed to increase awareness and knowledge about Weld Library District.
• Serving as the hub of all communication throughout the branch and member libraries of the District.
• Providing collateral material and everyday tools to assist staff.
• Coordinating and working with graphic designers,printers and specialty item vendors.
• Working collaboratively with the Web Page designer to post current and upcoming events and
programs.
Information Technology
The Information Technology staff will provide support for all technology related issues and projects
including:
• Purchase, inventory, installation, upgrades, backup, maintenance, troubleshooting and repair of:
• Automation systems, including public assess catalog(PAC), circulation, cataloging, acquisitions
and other add-on programs and server hardware.
• Wide Area Network including frame relay telecommunications,network equipment and web
server for District
• Local Area Network for branches including workstations,printers, peripherals and cabling.
_ • Negotiate contracts with vendors for service and/or maintenance of automation services,
telecommunications, Internet service, network equipment and on-line databases.
• Plan budget for all technology equipment for branches, bookmobiles and administration, and for
technology related District services to member libraries.
• Apply for technology-related grants.
• Coordinate and schedule training for the staff and public in technology-related areas such as use of
the automations system, on-line databases, Internet, and software applications.
• Develop and maintain library web page.
Accounting Department
Accounting is responsible for all of the accounting functions of Weld Library District. This includes
accounting for payables,receipt of cash,maintaining an accurate general ledger, generating paychecks
and preparation of financial statements. In addition accounting is responsible for coordination and
development of the annual budget. Accounting is responsible for implementing internal control policies
and procedures. Accounting provides financial information useful in making resource allocation
decisions, assessing services and evaluating the district's ability to provide services. Further detail of
various functions is provided as follows:
Payroll—responsible for proper payments to employees and payment of payroll liabilities.
Cash Management—responsible for receipt of monies, maintaining banking relationships and providing
general cashiering operations.
Accounts Payable—process payments for merchandise and services. In most instances this is supported
by a valid purchase order being placed with vendors.
-� 14
Fiscal Reports—preparing bank reconciliations and general ledger account reconciliations and reports
for use in analyzing various financial functions of the Weld Library District.
Procurement Cards—establish a procurement card program to facilitate district purchases as well as
monitoring the program and payment of monthly statements.
Accounting Procedures—assure compliance with applicable laws and policies governing financial
transactions and provide timely and accurate information. Accurately record all resources and assets by
adhering to Generally Accepted Accounting Principles (GAAP) of fund accounting. Accounting will
interface with the auditors in preparation of the annual report by providing the necessary accounting
_ records and documents, as well as preparing audit work papers as required.
Budget preparation—Accounting is responsible for preparing the budget document including all
_ supporting schedules. This is a new function for the Accounting Department in the year 2004.
Development Department
The Development Department was created in May 2003. The Development Department will be
responsible for the Weld Library District Foundation. The mission of the Weld Library District
Foundation is to enhance the programs and resources of the Weld Library District.
The Development Department will have the primary responsibility of raising funds for the Weld Library
District. This will be accomplished through the following activities:
• Grant Writing—identify grant opportunities and secure grants
• Major Donors—create and coordinate major donor programs
• Individual Donors—create and coordinate an annual giving program
• Special Event—create and coordinate a special event, which provides funds as well as recognition
for the Foundation Board
The Development Department will work with the Foundation Board of Directors to:
• Develop an organizational structure for the Development Department
• Ensure that the Foundation is operating as a 501(c)(3)
• Accomplish the above fundraising activities
• Develop an investment policy for Foundation assets
• Develop a gift giving policy for the Foundation
District Maintenance Services Department
The Maintenances Services Department will be responsible for maintaining the buildings and grounds of
the Weld Library District, to ensure they are clean, comfortable, welcoming, secure, and open and
available to all people regardless of age, gender, sexual orientation or physical limitations.
Maintenance services will be responsible for the hiring, training and scheduling of the custodial staff, as
well as purchasing and maintaining equipment and supplies at all branches. The supervision of
community service workers and volunteers for custodial duties will be done by the Maintenance
15
Services Department. The hiring of outside services and contractors will be the responsibility of the
Maintenance Services Department.
The Maintenance Services Department will be available to assist staff and management in the daily
operations of the library at all branches.
Collection Development
Collection Development is a new department beginning in the 2004 fiscal year. This department will
centralize the management of the total branch system collection of resources. The major benefits of
centralizing are as follows:
• Coordination of all collections including books, periodicals,media and databases.
• Efficiency in ordering, receiving, weeding and maintaining a quality collection.
• Reduction in duplication of effort and in overall time spent on selection.
• Balancing District-wide collection needs with unique local branch needs.
• Improved use of budgeted funds leading to a quality collection that provides more depth and variety
of resources for the District's patrons.
The Collection Development Department will consist of a full time manager, four part time selectors,
and one and one-half acquisitions staff. The acquisitions staff members will be transferred from
Technical Services to Collection Development.
16
WELD LIBRARY DISTRICT
REVENUE ESTIMATE
2003 2004
2002 2003 Adopted Adopted
Actual Estimate Budget Budget
TAXES
Property Taxes $6,438,130 $6,895,743 $7,001,239 $7,101,928
Delinquent Taxes - - - -
Specific Ownership Taxes 775,382 754,072 630,000 814,151
TOTAL TAXES 7,213,512 $7,649,815 7,631,239 7,916,079
OTHER REVENUE
Charge for Services 20,436 15,328 - 21,000
Intergovernmental Revenue 54,236 - -
Pines, & Fees 47,414 60,787 50,000 60,000
Earnings on Investments 138,481 82,473 110,000 122,000
Donations 2,037 4,089 2,500 -
Grants 11,592 14,710 - -
Contributions- In Kind 113,750 - - -
Miscellaneous 151 8,632 5,000 500
TOTAL MISCELLANEOUS 388,097 186,019 167,500 203,500
TOTAL REVENUE $7,601,609 $7,835,834 $7,798,739 $8,119,579
12/12/2003 8:50 AM 2004RevenueEstimate-Chgd Capital Improvement
17
General Fund
Weld Library District
January 1, 2004 to December 31, 2004 -
2003 2004
2002 2003 Adopted Adopted —
Actual Estimate Budget Budget
ESTIMATED RESOURCES _
Beginning Fund Balance $6,416,413 $7,979,629 $6,248,260 $7,099,009
Estimated Revenue _
Property Tax 6,438,130 6,895,743 7,001,239 7,101,928
Other Revenue 1,163,479 940,091 797,500 1,017,651
TOTAL AVAILABLE RESOURCES 14,018,022 15,815,463 14,046,999 15,218,588
ESTIMATED EXPENDITURES
Total Operating Expenses 4,474,340 5,397,866 5,634,295 5,782,891 —
Capital Outlay& Improvements 451,733 2,132,367 2,954,450 2,325,624
Dist to Member Libraries
Northem Plains 116,378 138,028 138,028 150,916 —
Eaton 156,335 170,773 170,773 177,810
Ft. Lupton 387,227 391,373 391,373 368,042
Hudson 114,319 113,045 113,045 108,729 _
Johnstown 127,870 144,080 144,080 145,349
Platteville 210,191 228,923 228,923 192,402
TOTAL EXPENDITURES 6,038,393 8,716,455 9,774,967 9,251,763 —
ENDING FUND BALANCE
Operating Reserve 1,118,585 1,349,467 1,408,574 - —
Emergency Reserve 216,405 228,937 237,482 237,482
Capital Improvement Reserve - - - 1,000,000
Library Materials Reserve - - - 583,333 _
Capital Reserve 6,644,639 5,520,605 2,625,976 4,146,010
TOTAL ENDING FUND BALANCE $7,979,629 $7,099,009 $4,272,033 $5,966,825
'revised by$1 for rounding
—
18 —
EXPENDITURES
2003 2004
2002 2003 Adopted Adopted
Actual Estimate Budget Budget NOTES
OPERATING
Salaries and Fringe Beimfita $2,291,202 $3,409,825 $3,490,482 $3,931,615 1
Bank Fees - - - 3,000
Minor Equipment 59,534 20,392 20,392 23,711
Jant Supplies 7,620 9,843 11,557 10,165
— Operating Supplies 15,573 63,942 73,894 83,141
Technical processing supplies 30,869 43,525 45,599 37,196
Postage 20,413 22,689 19,762 24,721
Printing 16,248 32,728 19,827 34,439
— Memberships 7,335 8,180 10,140 9,560
Public Relations 22,587 29,432 29,432 56,995
Programs 21,503 25,025 32,228 39,963
Elec.-Utilities 46,325 76,589 103,110 88,227
_. Water&Sewer 2,770 5,672 8,725 4,600
Gas 8,510 22,150 45,318 41,879
PI web 60,544 54,108 58,692 71,967
Disposal Services 1,568 2,702 3,722 3,360
— Professional Contracts 144,968 127,194 144,235 165,795
Gasoline Motor Oil, Lubricants - - - 7,000
Repair maint-bldg 26,723 31,848 36,300 23,680
Repair maint-vehicle 12,311 20,020 20,020 14,000
— Repair maint- office equip. 10,590 12,513 15,120 13,810
Repair maint-computer 442 4,000 7,100 5,275
Repair maint.-on-line comp 40,360 30,872 37,982 44,262
Repairmaint.-other equip. 355 2,674 - 11,105
— Tuition reimbursement 15,986 20,000 25,000
Miscellaneous 9,824 4,179 - -
Local travel&mileage 7,455 6,121 15,170 14,981
Out of town travel 21,058 31,087 56,340 25,908
— Conferences&meetings - - - 65,190
Books 453,471 823,125 822,120 500,067
Newspapers/periodicals. 19,405 35,000 35,000 35,900
Cassettes 18,614 34,900 34,900 21,600
Audio visual 17,687 19,300 19,300 Compact discs 7,572 52,920 52,920 31,500
CD databases 97,369 110,260 114,260 109,173
Microfilm 985 13,000 13,000 100
Software 37,888 19,446 41,928 25,074
Video 12,071 39,660 39,660 27,500
Other expense - - - 1,750
Insurance 23,510 34,182 38,060 43,000
— Equipment rentals - - 20)
' Treasurer's fee 96,603 102,777 98,000 106,482
TOTAL OPERATING 3,671,860 5,397,866 5,634,295 5,782,891
- CAPITAL IMPROVEMENTS
Lease 698,822 1,007,933 1,007,933 1,005,543
Contingency 52,403 71,147 100,000 100,000
Equipment/fum over$500 385,042 226,404 242,059 30,824
— Computer Equipment 66,691 54,662 254,662 50,850
Improvements to bldgs - 772,221 1,349,796 781,207 2
Capital improvement equipment - - - 357,200 3
TOTAL CAPITAL IMPROVEMENTS 1,202,958 2,132,367 2,954,450 2,325,624
Distribution to Member Libraries 1,112,320 1,186,222 1,186,222 1,143,248
-
TOTAL DIST TO MEMBER LIBRARIES 1,112,320 1,186,222 1,186,222 1,143,248
TOTAL EXPENDITURES $5,987,138 98,716,455 $9,774,967 $9,251,7633
-
- 12/12/2003 8:50 AM 2004RevenueEstimate-Chgd Capital Improvement
19
Weld Library Finance Corporation
Budget 2004
Debt Service Fund —
Adopted Adopted
Actual Budget Budget —
2002 2003 2004
Beginning Fund Balance $1,285,673 $988,351 * $981,852 —
Revenues:
Earnings on Investments 13,169 1,500 500 —
Other Sources:
Operating Transfers In 698,822 1,000,933 999,543
Total Revenue $1,997,664 $1,990,784 $1,981,895
Expenditures:
Debt Service
COP's 2001 Series
Principal $455,000 $470,000 $485,000 —
Interest 554,313 537,933 520,543
Miscellaneous 0
Cash Management Fee 0 1,000 750 —
Total Expenditures 1,009,313 1,008,933 1,006,293
Ending Fund Balance $988,351 $981,852 $975,603
"This includes the amount in the Reserve Fund —
20 -
Weld Library District
2004 Budget
Notes
1. Salaries include a 3.5% increase through the merit system, and an estimated
20% increase in health insurance. The District will also add 6.13 FTE's of
staff.
Merit Increase
Salary increases will range from 0% to 4.5% based on merit. The overall
increase to the salary budget will be held to 3.5%.
New Staff
Lincoln Park 1 Children's Librarian 40 Hrs per week
Centennial Park 1 Library Page 20
Carbon Valley 1 Substitute Library Assistant 5
District Support 1 Administrative Assistant 20
1 Page 40
1 Collection Development Librarian 20
1 Collection Development Librarian 20
1 Custodian 25
1 Custodian 15
1 IT Technician 40
2. Building Improvements includes $461,000 of the original budget amount of
$500,000 for the renovation of Lincoln Park, along with $20,207 for the
District's portion of the roof replacement. Also included is a request for
$300,000 for the renovation.
3. Capital Improvements include $157,200 for the replacement of existing
computers that are nearing obsolescence and $200,000 for the Integrated
Library Operating system. An amount of$200,000 was allocated for this
replacement in 2003, research on a new system has been ongoing
throughout the past year, but no purchase has been made.
21
— 2004 Budget Request
December 12,2003
TOTAL
—
6112 Reg.Sal ,
6118 Sick&Vac ,
0134 Workers Comp
0130 Health Ins
6140 FICA
— 8144 Retirement
6148 Medicare
TOTAL SAL&FS 978,959 738,550 188,037 423,262 214,921 1,387,886 3,931,615
8000 Dishibuhan to Member libraries 1.14248 1,143,248
- 0205 Bank Fees 3,000 3,000
0220 Minor Equipment 4,680 2,840 3,516 1,480 1,480 9,715 23,711
8236 Dent Supplies - - - - 10.105 10,165
0249 Operating Supplies 22,154 19,622 7,209 8,116 1,499 24,541 83,141
8250 Tech Processing Supplies - 37,196 37,196
0310 Postage 2,250 481 500 400 370 20,720_ 24,721
0320 Printing 442 242 - - 1,984 31,771 34,439
4340 Memberships 850 400 250 300 100 7,660 9.560
0357 PR 890 348 7,980 2,025 400 4.5,352 56,985
6358 Programs 5,700 7,315 10,000 6,808 1,140 9,000 39,963
—
0302 Sec. 38,931 33,918 4,072 11,306 88,227
0364 Water 8 Sewer - - - - 4.600 4,600
0305 Cos 18,441 16,841 983 5,614 41,879
6307 Phones 10.349 10,293 5,688 7,836 6,116 31,685 71,967
031$ Trash - - - - 3.360 3,360
— 0376 Prdesabnal contracts 8,000 2,400 300 8,200 146,895 165,795
0390 Gasoline.Motor Oil,Lubricants 7,000 7,000
6302 Repair mat-bldg - - - - 23,680 23,680
0384 Repair mitt-vehicle 14,000 14,000
6345 Repair maid.-equip. 4,200 4,800 1,400 1,060 150 2,200 13,810
4387 Repair malt-computer - , - - - 1,000 4,275 5,275
4388 Repair malt-an-line comp - - 44,262 44.262
4369 Repair malt- ,a equip. 6,315 3,295 495 1,000 11,105
4303 Tuition Reimbursement 25,000 25,000
4304 Travel-Waage 568 59) 2,500 441 300 10,582 14,981
— 0398 Out dtown bevel 1,468 438 500 1,230 300 21,972 25,908
6307 Carderennces B Meetings 6,245 3,555 4,550 5,280 3,450 42,110 6.5,190
4410 Boone 117,167 382,900 500,067
6425 Nnwpape vVPerds 400 35,500 35,900,
4430 Cassettes 21,600 21,600
- 4440 Audio Visual 0 -
6490 Canpad Discs 31,500 31,500
0445 Databases 109,173 0 109,173
'6870 MiedlM 100 100
4460 Software 2,853 3,103 2,945 2,606 175 13,400 0 25,074
—
6400 Video 27,500 27,500
4445 Other 500 1,250 1,750
9510 Insurance 10,000 33,000 43,000
9520 Equipment Rental 200 200
WS Treasurers Fee 106,482 106,482
—
4430 Lane 1,005,543 1,005,543
6952 Equgtmrmlbge-over 5500 13,700 3,725 1,260 4,000 8,139 30,824
054 Computer equipment 500 3,450 2,300 14,400 1,400 28,800 50,850
6990 Contingency 100,000 100,000
1,127,995 852,481 248,455, 502,111 270,785 2,445,638 499,100 1,005,543 1,143,248 8,113,356
—
6960 Capital Improvements 19,750 5,000 20,500 853,457 10,600 229,100 1,138,407
TOTAL 1,147,745 657,481 266,955 1355,568. 281,385 2,694,738 499,100 1,005,543 1,143,248 9,251,763
—
Capital Improvement*moments.
— Improements tobldge - - 781,207 781,207
Capital improvement 19,750 5,000 20,500 - 72,250 10,600 229,100 357,200
19,750 5,000 20.500 853,457 10,600 229,100 1,138,407
12182003130 PM 2004 Budget-Summary 22
_ . Location ;°: °� "'#�4 ' , r v g %� . W . �r'° ,�``�q ; —
7 r t_ k s t 6 , 4 a x
4
Department
6112 Reg.Sal —
6118 Sick&Vac
6136 Workers Comp
6138 Health Ins
6140 FICA —
6144 Retirement
6146 Medicare
TOTAL SAL&FB —
6O00 Tax Die-Member Libraries
6205 Bank Fees
6220 Minor Equipment 3,010 450 881 500 2,378
6236 Jant Supplies
8249 Operating Supplies 8,058 463 2,677 6,000 1,043
8250 Tech Processing Supplies 37,196 —
6310 Postage 3,500 27 12,000 618
6320 Printing 28,071
6340 Memberships 1,165 150 50 490 125 —
6345 PR 35,452
6358 Programs 5,750
6362 Elec.
6384 Water&Sewer 4,600 —
6365 Gas
6367 Phones 31,685
6389 Disposal Services —
6379 Professional Contracts 52,000 20,000 29,760 , 5,600
6380 Gas,Motor Oil,Lubricants
6382 Repair maint-bldg
6384 Repair maint-vehicle —
6385 Repair maint-equip. 2,200
6387 Repair maint-computer 4,275
6388 Repair maint-mainframe 44,262 —
6389 Repair maint-other equip.
8393 Tuition reimbursement
6394 Local Travel&Mileage 210 100 250 816 100 500 2,520
6396 Out-of-Town TraVel 617 1,405 950 200 13,500 —
6397 Conferences&Meetings 6,000 395 1,820 2,100 410 2,515
6410 Books 500
6425 Newspapers/Periodicals 400 —
6430 Cassettes
6440 Audio Visual
8480 Compact Discs
64135 Databases 109,173 —
6470 Microfilm
6480 Software 9,150
6490 Video —
6495 Other - 500
6510 Insurance 30,000
6520 Equipment rentals
6398 Treasurers Fee 106,482
6990 Contingency 100,0d0
Capital Outlay —
6940 Improvements to bldgs
8952 Equipment over$500 3,239
8954 Computer equip. 22,000 4,000 —
6980 Capital improvement 229,100
TOTAL PER DEPARTMENT 721,307 1,112 24,640 5,456 82,664 83,591 74,818
23
rs3�,h,ry tg,`,P "S fir
a w a
Location sn * zt k f t w#T540 a
Total Per
Department ,. , , .. Ak 1e Line Item
6112 Reg.Sal
6118 Sick&Vac
6138 Workers Comp
8138 Health Ins
8140 FICA
6144 Retirement
8146 Medicare
— TOTAL SAL&FB -
6000 Tax Dis-Member Libraries -
6205 Bank Fees 3,000 3,000
8220 Minor Equipment 400 350 400 1346 9,715
6236 Jant Supplies 10,165 10,165
_ 6249 Operating Supplies 2,500 1,600 1000 1,200 24,541
8250 Tech Processing Supplies 37,196
6310 Postage 1,000 875 2500 200 20,720
6320 Printing 1,000 1,500 1200 31,771
6340 Memberships 4,975 705 7,660
6345 PR 9,900 45,352
8358 Programs 1250 2000 9,000
6362 Elec. -
6364 Water&Sewer 4,600
6365 Gas -
6367 Phones 31,685
6369 Disposal Services 3,360 3,360
6379 Professional Contracts 3,550 9,360 24,925 1,700 146,895
6380 Gas,Motor Oil,Lubricants -
6382 Repair maint-bldg -
6384 Repair maint-vehicle 23,880 23,680
6385 Repair maint-equip. 2,200
6367 Repair maint-computer 4,275
8388 Repair maint-mainframe 44,262
6389 Repair maint-other equip. -
6393 Tuition reimbursement 25,000 25,000
6394 Local Travel&Mileage 1,500 966 1200 1,350 1,070 10,582
6396 Out-of-Town Travel 3,450 300 1000 550 21,972
8397 Conferences&Meetings 25,000 1,270 1000 1,600 42,110
6410 Books 116,867 117,167
6425 Newspapers'Periocicals 400
6430 Cassettes -
6440 Audio Visual -
6460 Compact Discs -
6465 Databases 109,173
6470 Mdcrotim -
6480 Software 4,250 13,400
6490 Video -
6495 Other 250 500 1,250
6510 Insurance 3,000 33,000
6520 Equipment rentals 200 200
6398 Treasurers Fee 106,482
6990 Contingency 100,000
Capital Outlay -
6940 Improvements to bidgs -
6952 Equipment over$500 900 4,000 8,139
6954 Computer equip. 2,800 28,800
8980 Capital improvement 229,100
TOTAL PER DEPARTMENT 80,425 24,176 12,900 68,330 127,833 1,306,852
24
CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments *
• School governments must use forms provided by the Colorado Department of Education(303)866-6600.
- TO: County Commissioners of Weld County,Colorado. The Library Board
(gosemmg board)
of the Weld Library District hereby certifies the following mill levies to be extended upon the
(name of iocat goveinmmt) -
GROSS$ assessed valuation of$ 2,185,881,219 . Submitted this date: December 12, 2003
PURPOSE LEVY REVENUE
1. General Operating Expenses[This includes
fire pension,unless fire pension levy is voter-
approved;if so,use Line 7 below.] 3.249 mills $ 7.101.928
2. (Minus)Temporary Property Tax Credit/
Temporary Mill Levy Rate Reduction,
39-1-111.5, C.R.S. < > mills t $ < >
} IF THE CREDIT DOES NOT APPLY TO the Genet Operating Ira levy
- 4 PLEASE INDICATE HERE THE LEVY TO WHICH THE CREDIT APPLIES
SUBTOTAL mills $ 7.101.928
3 General Obligation Bonds and Interest
[Special districts must certify separately for each
debt pursuant to 32-1-1603,C.R.S.;see Page 2 of
this form.If bond levy ended last year,enter date/namel. mills $
4. Contractual Obligations Approved At
— Election mills $
5. Capital Expenditures [These revenues are not
subject to the statutory property tax revenue limit if
they are approved by counties and municipalities
through public hearings pursuant to 29-1-301(1.2)
C.R.S.and for special districts though anoroval from
the Division of Local Government pursuant to 29-1-
302(1.5)C.R.S.or for any entity if approved at
election.] mills $
— 6. Refunds/Abatements [if the gov't.entity is in more
1Laaone county,the levy must be uniform throughout the
entity's boundaries]. mills $
— 7. Other(specify): mills $
TOTAL 3.249 mills S 7.101.928
NOTE: Certification must be carried to three decimal places only.
NOTE: If you certify to more than one county, you must certify the same levy to each county.
— NOTE: If your boundaries extend into more than one county,please list all counties here:
Counties:
Contact person: Daytime
— (print) Stephen Cottrell phone: (970) 506-8563
Signed: Title: President, Weld Library District Board
Send one completed copy of this form to the Division of Local Government(DLG),Room 521,1313 Sherman Street,Denver,
Colorado 80203 when you submit it to the Board(s)of County Commissioners. Questions?Call DLG at(303)866.2156
- t As repotted by County Assessor ia$rlg(certifIcation of valuation;use NET Assessed Valuation to calculate any levy.
Fenn DLO 70(rev 7/03)
25
RESOLUTION TO SET MILL LEVIES
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2003 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
WELD LIBRARY DISTRICT,COLORADO, FOR THE 2004 BUDGET YEAR.
WHEREAS,the Library Board of the Weld Library District has adopted the
annual budget in accordance with the Local Government Budget Law,on December 12, —
2003, and
WHEREAS,the amount of money necessary to balance the budget for general
operating expenses is $7,101,928, and
WHEREAS,the 2003 valuation for assessment for the Weld Library District as
certified by the County Assessor is $2,185,881,219.
NOW, THEREFORE,BE IT RESOLVED by the Library Board of the Weld
Library District, Colorado:
Section 1: That for the purpose of meeting all general operating expenses of the
Weld Library District during the 2004 budget year,there is hereby levied a tax of 3.249
mills upon each dollar of the total valuation for assessment of all taxable property within the District for the year 2003.
Section 2: That the District Library Executive Director is hereby authorized and —
directed to immediately recertify to the County Commissioners of Weld County,
Colorado, the mill levies for the Weld Library District as hereinabove determined and set.
ADOPTED,this 12th day of December, A.D.,2003.
ATTEST:
President, Library Board
ATTEST:
Secretary, Library Board
26 -
RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH
FUND AND ADOPTING A BUDGET FOR TM.WELD LIBRARY DISTRICT,
COLORADO, FOR FM CALENDAR YEAR BEGINNING ON 1'Hit FIRST DAY OF
JANUARY 2004,AND ENDING ON THE LAST DAY OF DECEMBER 2004.
WHEREAS,the Library Board of the Weld Library District has appointed Stephen Cottrell,
Weld Library District Executive Director,to prepare and submit a proposed budget to said governing
body at the proper time; and
WHEREAS, Stephen Cottrell has submitted a proposed budget to this governing body for its
consideration; and
WHEREAS, upon due and proper notice, published or posted in accordance with the law,
said proposed budget was open for inspection by the public at a designated place, a public hearing
was held on December 12, 2003, and interested taxpayers were given the opportunity to file or
register any objections to said proposed budget.
NOW, THEREFORE,BE IT RESOLVED by the Library Board of the Weld Library
District, Colorado:
Section 1. That estimated expenditures for each fund are as follows:
General Fund $9.251.161
Debt Service Fund LiApfl
Section 2. That estimated revenues for each fund are as follows:
General Fund:
From unappropriated surpluses $7,100,014
From sources other than general
property tax 1,017,651
From the general property tax
levy 7,101,928
Total General Fund $15,219593
Debt Service $ 1 981.895
27
Resolution to Adopt Budget
Page 2 —
_ Weld Library District
Section 3. That the budget, as submitted, amended, and hereinabove summarized by fund,
hereby is approved and adopted as the budget of the Weld Library District for the year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the President,
Weld Library District Board, and made a part of the public records of the District. —
ADOPTED, this 12th day of December, A.D., 2003.
Attest:
President, Library Board —
Attest:
Secretary, Library Board
28 —
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO flit
VARIOUS FUNDS AND SPENDING AGENCIES, IN THE AMOUNTS AND FOR
nit PURPOSE AS SET FORTH BELOW,FOR THL WELD LIBRARY
DISTRICT, COLORADO,FOR THE 2004 BUDGET YEAR.
. WHEREAS,the Library Board has adopted the annual budget in accordance with
the local Government Budget Law, on December 12, 2003 and
WHEREAS,the Library Board has made provision therein for revenues in an
amount equal to or greater than the total proposed expenditures as set forth in said
budget, and
WHEREAS, it is not only required by law, but also necessary to appropriate the
revenues provided in the budget to and for the purposes described below, so as not to
impair the operations of the District.
NOW, THEREFORE, BE IT RESOLVED by the Library Board of the Weld
Library District, Colorado:
That the following sums are hereby appropriated from the revenue of each fund,
to each fund, for purposes stated:
General Fund:
Current Operating Expenses $6,926,139
Capital Outlay 2,325,624
Emergency Reserve 0
Debt Service 0
Total General Fund $915L763
Debt Service Fund:
Principal& Interest $ 01. 05.54354
ADOPTED, this 12th day of December, A.D., 2003.
ATTEST:
President, Library Board
•
ATTEST:
Secretary, Library Board
29
LEASE-PURCHASE SUPPLEMENTAL SCHEDULE TO ME
ADOPTED BUDGET (29-1-103(3)(D), C.R.S. -
BUDGET YEAR 2004
The Supplemental Schedule must present information separately for all lease-purchase
agreements involving real property and all lease purchase agreements for non-real
pmpert),. —
I. REAL PROPERTY LEASE-PURCHASE AGREEMENTS: —
Description of real Property Lease-Purchase: Lease of Library Facility at 1939 61"
Avenue, Greeley, Colorado, 80634
Date of Lease Purchase Agreement: April 1,2001
Year Amount
Total amount to be expended for all Real Property
Lease-Purchase Agreements in Budget Year: 2004 $1,005,542.50
Total maximum payment liability for all Real Property —
Lease Purchase Agreements over the entire terms of all
such agreements,including all optional renewal terms: $18,528,173.26
H. ALL LEASE-PURCHASE AGREEMENTS NOT INVOLVING REAL PROPERTY
Description of Lease-Purchase Item(s):
Description of Lease-Purchase Agreement(s):
Year Amount
Total amount to be expended for all Non-Real Property -
Lease Purchase Agreements in Budget Year: 20_ $
Total maximum payment liability for all Non-Real Property -
Lease Purchase Agreements over the entire terms of all such
Agreements,including all optional renewal terms: $
30 -
CAPITAL IMPROVEMENT PLAN
The capital improvement plan is a plan for capital expenditures and a means of funding
expenditures for items with a unit cost greater than $10,000 and a useful life of more than
three years. The exception is the replacement of computer equipment, which does become
part of the capital improvement plan. Any capital item not meeting these criteria is included
in the annual operating budget as capital outlay. The first year of the capital improvement
plan becomes the capital outlay portion of that year's budget document. For example, the
first year of this year's capital improvement plan would be 2004 and those expenditure items
would be moved into the 2004 operating budget as capital outlay expenditures. Operating
activities generally have a low cost per unit and recur on a frequent or regular basis. Capital
expenditures are usually determined based on their projected life span and initial cost
estimates.
There are some major expenditures that cannot be funded in the annual operating budget i.e.
replacement of facilities and equipment. We can estimate the useful lives of facilities and
equipment, but we cannot predict for certain when actual replacement is necessary.
Planning for replacement of those items is necessary long before the need arises. Proper
planning allows for adequate funding to replace those items.
Replacement of items included in the capital improvement plan must be evaluated based
upon need and not its schedule for replacement. The concept of scheduling the replacement
is simply a planning tool.
The purpose of the Capital Improvement Plan is to calculate, in detail, the proper amount that
should be maintained as a reserve for replacements and new items. A replacement plan
requires detailed information for the major components of library facilities and equipment,
including replacement cost, useful life and present age. The funds necessary to replace
those components over time can then be determined and a means of funding for those
replacements can be established. There are various methods of funding the capital
improvement plan including, committing to an annual appropriation, Vetting aside a certain
dollar amount each year, using a percentage of the general fund, and earmarking a
_ percentage of property tax revenue, i.e. three cents out of every dollar should be set aside
for capital improvements. There are other methods that can be developed.
The CIP is updated annually based on input from the managers, the Executive Director, the
Associate Director and the Board of Trustees. The process begins with managers submitting
a list of CIP request as part of the budgeting process. Budget then reviews all requests,
including projects included in previous years and prioritizes the items to be included in the
CIP.
There are a variety of items that can be included in the CIP including: new facilities,
remodels, computers, new equipment (shelving, desks, etc), carpet, window coverings, book
detection systems, major software purchases, signage, circulation desks, HVAC systems,
roofs, landscaping, bookmobiles and artwork. This list is not all inclusive, but intended to
31
give an example of some of the items that might be included in capital improvements. The
following are usually considered operating expenses: office furniture, library books, electric _
typewriters, and copiers. Capital improvements include buildings, land purchases, and major
building additions and remodeling. Computer items by themselves may not meet the dollar
requirement of$10,000, however, when we purchase several at one time, the replacement _
cost of a group of such items may be higher than the $10,000, and WI be included in the
Capital Improvement Plan.
32
Capital Improvement Plan
Location/Item Description 2004 2005 2006 2007 2008
District Support Services
Replace ILS Library System 200,000
Replace desktop computers 7,500 10,500 1,600 20,000 24,000
Replace laptop computers 4,000 9,000 3,000 12,000 8,000
Replace finance server 8,00.0_
Replace web server 6,000 12,000
Replace NEC NEAXMail 10,000
Replace PDC/Exchange Server 8,000
Replace File Server 6,000 12,000
Replace Cicso Routers 10,000 10,000
Replace Cicso PIX Firewall 15,000
Replace NEC PIX 55,000
Replace ILS Server 30,000
Replace B&W LaserJet Printers 3,000 7,000 1,750 6,000 1,000
Replace color LaserJet Printers 2,600 7,000
Total 229,100 26,500 42,350 55,000 157,000
Patelthili*Libiter 544
Replace Public desktop computers 3,750 81,000 1,750 10,500 112,000
Replace Staff desktop computers 12,000 24,000 2,000 20,000 51 ,000
Replace ISA server 8,000
Replace RapidCirc SelfCheck 60,000
Replace Network Switches 12,000
Replace Staff B&W LaserJet Printers 3,000 1,750 4,000 4,000
Replace Public B&W LaserJet Printers 8,000
Replace Public color LaserJet Printers 3,000
Replace Staff Inkjet Printers 1,000 1 ,200 1,200 1,200
Total 19,750 107,950 94,750 35,700 168,200
Contennialiftwit Brimpit Lennt
Replace Public desktop computers 5,000 70,000 10,500
Replace Staff desktop computers 4,500 30,000 12,000
Replace Staff laptop computers 3,000 8,000
Replace Staff server 8,000
Replace RapidCirc SelfCheck 30,000
Replace Cisco Router 8,000
Replace Network Switches 12,000
Replace NEC PBX 35,000
Replace Staff B&W LaserJet Printers 1,750
Replace Public B&W LaserJet Printers 4,000
Replace Public color LaserJet Printers 7,000
Total 5,000 17,250 130,000 41,500 55,000
33
Capital Improvement Plan
Location/Item Description 2004 2005 2006 2007 2008
'UntOktraikennOtarari
Van for Outreach Program 30,000
Building Renovation (continued from 2003) 761 ,000
Renovation of Museum Space 40,000
Purchase of Telephone equipment
compatible with WLD current System 25,000
Install of T1 line 1,000
Purchase of Network and Equipment cables 1,500
Purchase of RapidCirc Self Check machine 25,000
Replace Public desktop computers 28,750 13,500 12,250 42,000 20,000
Replace Staff desktop computers 6,000 9,000 4,000 12,500 21,000
Replace Staff server 6,000 10,000
Replace Cisco Router 12,000
Replace Network Switches 2,000 1,000 6,000
Replace B&W LaserJet Printers 3,500
Replace color LaserJet Printers 3,500
Replace Inkjet Printers 2,000 1,200
Total 833,250 82,000 56,250 69,200 59,000
Orttealatt
Replace Public desktop computers 7,500 5,250
Replace Staff desktop computers 3,000 4,000 6,000
Replace Staff laptop computers 3,000
Replace Staff server 6,000 10,000
Replace Cisco Router 6,000 12,000
Replace Network Switches 3,000
Replace B&W LaserJet Printers 1,750
Replace color LaserJet Printers 3,500
Replace Inkjet Printers 1 ,000
Total 20,500 7,750 9,250 16,500 18,000
Dmsomosses --
New Bookmobile to replace 1989 GMC 130,000
Replace Staff desktop computers 12,000
Replace Staff laptop computers 8,000 6,000 18,000 6,000 24,000
Replace Satellite Systems 40,000
Replace In-coach Equipment 4,000 8,000
Replace color LaserJet Printers 2,600 3,500
Total 10,600 10,000 30,000 187,500 24,000
Roof Replacement at Lincoln Park Branch 20,207
Grand Total 1,138,401 351,E 36200 4011;140 dial)
34
Weld Library District
Branch Library System
GOAL 1: GOVERNANCE/ADMINISTRATION
The library's mission, vision, and values are the standards for setting policies and
procedures and encouraging the staff to achieve excellence.
Obiectives:
1. June 2003 Develop an organization Intranet for information and
communication to and among staff. mw IT: Maggie
2. September 30, 2003 Integrate all performance evaluations with strategic
goals. bh HR, MANAGERS, SUPERVISORS: Jennifer
3. Nov. 1, 2003 Develop a plan for meeting the staff needs and expectations as
they relate to job satisfaction and expectations of administration. HR,
DIRECTOR: Jennifer and Steve
A. 8/1/03 Conduct an annual staff survey.
B. 11/1/03 Complete and distribute plan.
4. January 1, 2004 Restructure the fixed asset tagging process and develop a
standardized process. sq ACCOUNTING: Shirley
Hold 5. December 2004 Develop a philosophy and procedure for member libraries to
become branches. mw DIRECTOR, ASSOC. DIRECTOR, BOARD: Beth
w/Maggie
6. On-going Continue strong communication between Board of Trustees and
Administration. DIRECTOR: Steve
GOAL 2: FUNDING
Adequate funding is available for the library to maintain a high standard of services,
facilities, and technology for the community.
Obiectives:
1. July 1, 2003 Develop a more in-depth budget process. sq ACCOUNTING,
DIRECTOR: Shirley
2. September 15, 2003 Prepare a 10 year revenue and expenditure projection
sc DIRECTOR, BOARD, ACCOUNTING: Shirley
35
3. October 1, 2003 Develop a capital improvement plan. sc DIRECTOR,
ASSOC. DIR., BOARD, ACCOUNTING, PUBLIC INFO. COOR: Beth
4. October 1, 2003 Develop an investment policy and implement. sq —
DIRECTOR, ACCOUNTING, BOARD: Shirley
5. October 1, 2003 Develop an investment policy for the Foundation Board and —
implement. DIRECTOR, ACCOUNTING, FOUND. BOARD, DEV. COOR:
Nancy
6. December 1, 2003 Develop and begin implementing a fundraising plan. sc
FOUND. BOARD, DEV. COOR: Nancy
7. December 31, 2003. Review current library operations for cost saving
efficiencies. sc ALL, SUPERVISORS: Eric
8. January 2004 Investigate possibility of using building impact fees in
communities where new branches may be built. sc DIRECTOR: Steve
9. On-going Support state and federal funding initiatives, and cost efficiencies
of statewide centralized services. sc DIRECTOR, BOARD: Steve
10.On-going Continue partnering with local libraries, school districts and
businesses for potential economy of scale ventures. bh DIRECTOR, ASSOC.
DIR., BRANCH MANAGERS, PUB INFO COORD, FOUNDATION BOARD, -
DEV. COOR, IT: Steve
11.On-going Pursue grants and other funding opportunities. DEV.COOR, ALL —
Nancy
A. Continue to pursue technology funding opportunities for E-rates, LSTA,
and the Bill and Melinda Gates Foundation.
B. Identify and pursue grants and funding opportunities related to the _
District's mission and goals.
GOAL 3: STAFFING
An organized, approachable, skilled, and flexible staff, possessing broad-based
educations, good "people skills", good customer service skills, good working —
knowledge of the community, and capable of facilitating patrons' use of the library
and its resources is provided throughout the organization.
Objectives:
1. August 2003 Create and promote work-teams to promote innovative and
cooperative problem solving. jh ALL: Beth, Jennifer develops training. —
2. October 2003 To better define each core competency on Weld Library
District Employee Evaluation form and to develop a list of standards or
examples of the core competencies. cp HR: Jennifer
36 -
3. December 2003 Offer"web email" capability for staff, available at any
computer. mw IT: Maggie
4. December 2003 To establish and promote formal and informal networking
systems to enhance knowledge among staff. jh DIRECTOR, ASSOC. DIR.,
IT, HR, SUPERVISORS: Kari
5. January 1, 2004 Develop a plan to encourage and reward staff members to
participate in local community groups and special events. bh ASSOC. DIR.,
HR, MANAGERS: Beth
6. On-going Encourage staff to continue their professional education. kb HR,
ACCOUNTING, MANAGERS: Jennifer
A. Offer a tuition reimbursement program along with flexibility.
B. Recruit into the program
7. No date Develop a comprehensive, District-wide training program: Jennifer
A. On-going Provide technology training staff on topics identified by
staff surveys. IT
B. On-going Provide appropriate specialized training for all staff, HR
C. On-going Provide Training the Trainers workshops to support
technology training programs for the public. IT
D. On-going Provide training on a variety of topics for all District staff.
HR, ASSOC. DIR.
E. On-going Provide new-hire orientation training. HR
F. On-going Provide cross-training opportunities between branches
and departments. HR, ASSOC. DIR.
G. On-going Provide trustee training and new trustee orientation,
including a mentoring program. DIRECTOR, BOARD CHAIR
H. On-going Foundation Board training
I. On-going Friends training
GOAL 4: COLLECTIONS
Information in a variety of formats and languages that is current, available, and that
covers a wide range of subjects and points of view is accessible at each public outlet.
Obiectives:
1. December 31, 2003 and On-going Develop and strengthen a business
collection for small businesses, getting input from the Chamber of Commerce,
Small Business Development Center, Economic Development Action
Partnership, and other organizations sc FARR BRANCH MANAGER, TECH.
SERVICES (CD): Marsha
Hold 2. January 1, 2004 Centralize collection development for all branches. TECH.
SERVICES (CD): Beth w/Eric
A. January 1, 2004 Create centralized Collection Development
37
Department under the supervision of the Manager of Technical —
Services.
B. January 1, 2004 Staff the new department with one adult and one
children's collection development librarian.C. January 1, 2005 Hire a third collection development librarian
responsible for audio/visual and online database selection.
D. January 2004 Work with local community experts to enhance and —
promote specific collections areas. Ex. Small business collection,
consumer and self-help, etc. jh BRANCH MANAGERS, TECH.
SVC(CD) -
GOAL 5: ACCESS/FACILITIES —
Facilities located through-out the district are attractive, clean, comfortable,
welcoming, secure, and open and available to all people regardless of age, gender,
sexual orientation, or physical limitations. —
Objectives:
1. September 15, 2003 Prepare major renovation plan for Lincoln Park Branch —
bh ASSOC. DIR., LINC. PK. BRANCH MANAGER: Charlene/Beth
2. October 2003 ADA Compliance: create a plan to incorporate assistive —
technologies into the Library District. mw ASSOC. DIR, IT, DIST.
MAINTENANCE SUP, OUTREACH COORD: Beth w/Cindy Welch, Bob
3. December 2003 Prepare a disaster preparedness plan. ep ASSOC. DIR,
DIST. MAINTENANCE SUP, BRANCH MANAGERS: Beth
A. December 2003 Create a written disaster recovery plan for servers
and data. mw IT
4. January 1, 2004 Form a staff committee to revise the District safety/security
manual for use at all branches. mmj ASSOC. DIR, DIST MAINTENANCE -
SUP, BRANCH MGRS: Bob (Set Earlier Date For Completion)
5. July 2004 Prepare a building maintenance plan. Sc DIST. MAINTENANCE -
SUP., BRANCH MANAGERS: Bob
A. January 1, 2004 Develop a rotation schedule for painting and carpet -
repair for all branches. mmj DIST. MAINTENANCE SUP.
B. December 2004 Prepare a five-year plan to replace worn out —
furnishings, paint, etc. rk ASSOC. DIRECTOR, DIST. MAINTENANCE
SUP.
6. December 2004 Prepare long-range facilities plan, including administrative
space. Sc DIRECTOR, ASSOC. DIR, BOARD: Steve (Begin Summer _
38 -
A. March 2005 Research and study the growing needs for library services
in the southeast area of Weld County and incorporate into the long-range
facility plan. Bh DIRECTOR, ASSOC DIRECTOR
7. By December 2004 To add a Van to Weld Library District that would
complement and expand Outreach Services within Greeley/Evans-cp
ASSOC. DIR, OUTREACH COORD: Cindy Welsh w/Rita
GOAL 6: SERVICES
Programs and services for all ages, that excite an interest in reading, learning,
independent study, and library use, are available at each public outlet.
Obiectives:
1. May 2004 Explore Virtual Reference services through participation in
statewide project. Mw IT, BRANCH MANAGERS: Marsha w/Cindy O
2. May 2004 Add online connectivity to Bookmobiles via satellite technology.
Mw IT, BOOKMOBILE MANAGER: Maggie
3. No Date Install and maintain satellite connections on the bookmobiles so
technology is up to date and is conducive to patrons and staff needs. RK IT,
BOOKMOBILE BRANCH MANAGER: Maggie
A. No Date Maintain an automated library system on the bookmobile
that has all the functional modules online. Meet with IT twice a year to
_ keep current on what is available and what will work with our special
needs. Rk IT, BOOKMOBILE BRANCH MANAGER
4. June 2004 Incorporate electronic book resources (NetLibrary) and URLs
into catalog. mw TECH SERVICES, IT, TECH SERVICES (CD): Eric
GOAL 7: TECHNOLOGY
The most appropriate technology is available as a tool for delivering library services
to customers both inside and outside the library walls, and facilitating library
operations.
Objectives:
1. June 2004 Purchase and implement a new ILS. mw IT: Maggie
2. June 2004 Telecommunications and wide area network: analyze bandwidth
use and projected needs with growth of network and addition of graphical
interface ILS. mw IT: Maggie
3. December 2004 Explore possibilities for use of Open Source software in the
library. mw IT: Maggie
Hold 4. No Date Continue to maintain high quality technology infrastructure and
tools with an annually revised Technology Plan and a realistic budget based
39
on that plan. Bh IT, LIB. DEVELOPMENT COOR, ACCOUNTING: Maggie, —
w/Shirley, Nancy, Steve
GOAL 8: MARKETING
A visible and positive institutional identity is created and maintained.
Objectives:
1. Increase visibility to new residents. Jh HR, PUBLIC INFO COOR: Kelli
A. September 2003 Work with local HR and Recruiting Managers to
include libraries on recruiting tours. Jh
B. No Date Work with local Real estate agents to include libraries on —
community tours. Jh
2. October 1, 2003 Increase signage on streets and branch exteriors to inform the public of each of the Weld Library District branch locations. Bh ASSOC
DIR, DIST MAINTENANCE SUP: Kelli
A. No Date Incorporate the Weld Library District logo in bold signage at
each branch library. bh
3. November 2005 Develop plan for celebrating the District's 20th anniversary
in 2006. bh PUBLIC INFO COOR: Kelli
4. On-going Encourage staff to write articles for library publication and present
sessions at library conferences. Kb DIRECTOR, ASSOC DIR, BRANCH
MANAGERS: Beth -
5. March 1, 2004 Institute an annual narrative "statistical summary" for the
District that is published in local newspapers and on the District web page.
mmj DIRECTOR, BOARD, PUBLIC INFO COORD: Kelli
6. March 2004 Develop promotional campaign for business collection. Sc
PUBLIC INFO COOR, FARR BRANCH MANAGER: Marsha
40 —
Budget Planning
Farr
Estimated; 2003 Projected
_ Expense Account 2002 2003 I Budget 2004
6220 • Minor Equipment 5,890 1,252 1,252 4,680
6221 • E-book Readers Oi 0 0 0
—
6236 • Janitorial supplies 5,227 4,180 5,105 0
6249 • Operating supplies 16,985 15,266 15,266 22,1.54
6250 • Tech Processing Supplies 19 0 0 0
6310 • Postage 395 3,916 1,250 2,2.5.0
6320 • Printing
—__— ' 189 4 0 442
6340 • Memberships 0 400 0', 850
6345 • Public Relations _ 150 0, 0' 890
6358 • Programs 1,381 5,300 5,300'. 5,700
6362 • Electric 11,9151 35,441 47,082' 38,931
6364 • Water and sewer 653 3,685 4,000 0
6365 15,686, 20,748 18,441
6367 • Phones 10,198 2,500 49
• Gas 2,863
- 480 10,349
6369 • Disposal Services 488 1,596 1,596 0
6379 • Professional Contracts 1,571 5,100 5,100 8,000
6380 • Gasoline, Motor Oil, Lubricants 0 0 0 0
6382 • Repair maint. - building - 5,317 14,250 9,800 0
— 6384 • Repair maint. - bookmobile 0', 0 0� 0
p 5,720' 4,2
6385 • Repair maint. - office equipment 2,170' 3,125' 000— 6387 • Repair maint. - computer 200 0 400 0
6388 • Repair maint. - on-line computer 0 0 0L 0
_ 6389 • Repair maint. - other equipment 0 2,000 0 6,315
6394 • Local Travel and Mileage 8 300 300 568
_ 6396 • Out-of-town Travel 0 898 0 1,468
50
6397 • Conference & Meetings 0 0 2 2,092 4,25O 6,245
6480_Software 22,447 3,000' 0' 2,853
6495 • Other Expense 0 0 0 500
6510 • Insurance 0 0 0. 0
- 6520 • Equipment Rentals 0 23 0' 0
6940 • Improvement to Buildings ' 0 34,250 0 0
6952 • Equip/furniture-over $500 269,293 2.66 0 13,700
6954 • Computer equipment 0 0 5,750. 500
6980 • Capital Improvements 0 0 0 19,750
Total 357,357 154,530 133,399 168,786
- 41
Budget Planning
Centennial Park
Estimated 2003 I Projected
_ Expense Account 2002 2003 Budget 2004
6220 • Minor Equipment 1,393 3,052 2,296; 2,840
6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies 1,617 5,314 3,500 0
6249 • Operating supplies 10,425 15,649 17,177 19,622
6250 • Tech Processing Supplies 0 0 7,445 0
6310 • Postage 7,4591 450 150 481
- 6320 • Printing 12 4 0 242
6340 • Memberships 0 100 0, 400
- 6345 • Public Relations -0l - 1 0I 348
6358 • Programs 6,543 3,550 3,550! 7,315
6362 • Electric 30,177 30,683 34,962 33,918
6364 • Water and sewer 1,838 1,200, 2,940' 0
6365 • Gas - - 5,201 13,893' 15,2881 16,841
— 6367 • Phones 2,441 4,750 4,750 10,2.93
p 650 1,176 0
6369 • Disposal Services 9661
6379 • Professional Contracts 2,1851 2,400 2,400 2,400
6380 • Gasoline, Motor Oil, Lubricants 0 0 0 0
6382 • Repair maint. - building 16,853 8,500, 4,000, 0
_
6384 • Repair maint. - bookmobile 9 01 0 0
6385 • Repair maint. - office equipment 1,888 2,900 0 4,800
— 6387 • Repair maint. - computer 0 0' 1,150 0
6388 • Repair maint. - on-line computer 4,142 0 0 0
— 6389 • Repair maint. - other equipment 5 1,200 0 3,295
6394 • Local Travel and Mileage 174 191 300 590
6396 • Out-of-town Travel 0 583 0 438
6397 • Conference & Meetings 0 1,750 2,900 3,555
6480 • Software 0 0 2,334 3,103
6495 • Other Expense 0 0 0 0
6510 • Insurance 0 0 0 0
6520 • Equipment Rentals 0
— Equipment 0' 0' 0
6940 • Improvement to Buildings 0 921,737 1,711,769 0
6952 • Equip/furniture-over$500 2,161 162,650 201,400 0
6954 • Computer equipment 21,574 9,000 5,6001 3,450
6980 • Capital Improvements 0 0 0 5,000
Total 117,064 1,190,206 2,025,087 118,931
- 42
Budget Planning
Carbon Valley
Estimated 2003 Projected
Expense Account 2002 2003 Budget 2004
6220 • Minor Equipment 1,607; 4,400 4,400 3,516
6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies _ 776 566 1,0001 0
6249 • Operating supplies 4,336 6,409 8,936 7,209
6250 • Tech Processing Supplies 0 0, 0 0
6310 • Postage 150 225 1,000 500
- 6320 • Printing 0 0 250 0
6340 • Memberships 100 250 600 250
_ 6345 • Public Relations 111 1,160 1,160 7,980
6358 • Programs 2,4271 4,371 6,100 10,000
6362 • Electric 3,575 4,500 4,956 4,072
6364 • Water and sewer 264' 1,100 420 0
6365 • Gas 328 650 2,184 983
— 6367 • Phones 4,736 4,948 6,864 5,688
6369 • Disposal Services 104 242 400, 0
_ 6379 • Professional Contracts 7,120' 5,3001 7,808r 300
,
6380 • Gasoline, Motor Oil, Lubricants 0 0, 0 0
6382 • Repair maint. - building 3,949 6,672 12,500 0
6384 • Repair maint. - bookmobile 0 0 0 0
6385 • Repair maint. - office equipment 1,024 1,250 1,800 1,400
-- 6387 • Repair maint. - computer 38 0 300 0
6388 • Repair maint. - on-line computer 1,603 0 590 0
— 6389 • Repair maint. other equipment 0 0 01 0
6394 • Local Travel and Mileage 0 567 1,000 2,500
6396 • Out-of-town Travel 0 1,1001 0 500
6397 • Conference & Meetings 0 1,20.0 _ 1,750 4,550
6480 • Software 249 0 1,135 2,945
— 6495 • Other Expense 0 0 0 0
6510 • Insurance 0 0 0 i0
- 6520 • Equipment Rentals 0 0 0 0
6940 • Improvement to Buildings_ 0. 87Q 920, 0
6952 • Equip/furniture-over$500 4,373 14,845 19,879 3,725
-
6954 • Computer equipment P q pment 2,160 6,500-.- 6,050 2,300
6980 • Capital Improvements 0 0 0 20,500
_ Total: 39,029, 67,125 92,002 78,918
- 43
Budget Planning
Lincoln Park
Estimated 2003 Projected
_ Expense Account 2002 2003 Budget 2004
6220 • Minor Equipment 2,885! 2,400 3,286 1,480
6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies 0 0 1,952 0
6249 • Operating supplies 4,549 7,275 8,800 8,116
6250 • Tech Processing Supplies 0 0' 0 0
6310 • Postage 2,953 150 1,000 400
- 6320 • Printing ! 0' 0 0 0
6340 • Memberships 0 200 275 300
6345 • Public Relations 0 0, 0' 2,025
6358 • Programs 1,628 5,198_ 5,198 6,808
6362 • Electric _ - 0, 0! 16,110 11,306
6364 • Water and sewer I 0 0 1,365 0
6365 • Gas 0 0 7,098 5,614
— 6367 • Phones 2,816 5,198 10,011 7,836
6369 • Disposal Services 0 01 550 0
_ 6379 • Professional Contracts 2,639 6,565 9,100' 8,200
6380 • Gasoline, Motor Oil, Lubricants 0 0 0 0
9
6382 • Repair maint.- buildin 524, 500 10,000 0
6384 •Repair maint. - bookmobile 0 0 6 0
6385 • Repair maint. - office equipment 3,849 2,900 6,200 1,060
— 6387 • Repair maint. - computer 204 0 1,300 0
6388 • Repair maint. - on-line computer 2,768! 0i 558 0
6389 • Repair maint. - other equipment 350 0 0 495
6394 • Local Travel and Mileage 0 300 730 441
6396 • Out-of-town Travel 0 325, 0 1,230
6397 • Conference & Meetings 0 1,500 2,950, 5,280
6480 • Software 685' 1,000 6,719 2,598
— 6495 • Other Expense 0 0 0 0
6510 • Insurance 0 0 0 0
- 6520 •Equipment Rentals 0 0 0 0
ro -
6940 • Improvement to Buildings 0' 175,64.9 500,000 781,207
6952 • Equip/furniture-over $500 6,550 0 15,830 1,260
6954 • Computer equipment 14,206 6,200 7,35O 14,400
6980 - Capital improvement plan _ 0 0 0 72,250
Total 46,605 215,360 616,382, 932,306
- 44
Budget Planning
Bookmobile
Estimated 2003 Projected
_ Expense Account 2002 2003 Budget 2004
6220 • Minor Equipment 93. 2 250 1,330 1,480
6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies 01 0, 0, 0
6249 • Operating supplies 2,676' 2,250' 2,189 1,499
6250 • Tech Processing Supplies 0 0 - 0 0
6310 • Postage 2,062 1,200 0 370
- 6320 • Printing 1,110 600 480 1,984
p 0 100
6340 • Memberships 0
50
6345 • Public Relations 0! 0 0 400
6358 • Programs 614 450; 1,200 1,140
6362 • Electric 220 0' 0 0
6364 • Water and sewer 16 0 0 0
6365 • Gas 98 0 0 0
— 6367 • Phones 135 400 240 6,1.16
6369 • Disposal Services 01, 0 I 0 0
_ 6379 • Professional Contracts 0 0 0 0
6380 • Gasoline, Motor Oil, Lubricants 0 6,395 0, 7,000
6382 • Repair maint. - building 0 0 0 0
6384 • Repair maint. - bookmobile 12,302 20,020 20,020 14,000
6385 • Repair maint. - office equipment 0 0 1,400] __ 150
6387_ Repair maint. - computer I 0 0, 1,000 1,000
6388 • Repair maint. - on-line computer 900 0 0 0
_ 6389 • Repair maint. - other equipment 0, 0 0I 1,000
6394 • Local Travel and Mileage 0 0 200 300
6396 • Out-of-town Travel 0 175 0 300
6397 • Conference & Meetings 0 1,500 4,400 3,450
6480 - Software 248 0 5,390 175
6495 • Other Expense 0 0 0 0
6510 • Insurance 5,464, 6,482 5,460 10,000
'
- 6520 • Equipment Rentals 0 0 0 0
6940 - Improvement to 0 0 0 0
6952 • Equip/furniture-over ture over)$500 4-_
704, 0' 1,450 4,000
6954 • Computer equipment 5,568 21,001 3,900 1,400
6980 - Capital improvements 0 0 0 10,600
Total 33,048' 60,773, 48,659 66,464
- 45
Budget Planning
Board of Trustees
Estimated 2003 ! Projected
Expense Account 2002 2003 Budget 2004
6220 • Minor Equipment 0 0 0 0
6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies 0 0 0 0
p 9 supplies
6249 • Operating 0 , 20 0 0
6250 - Tech Processing Supplies 0 0 0 0
6310 • Postage 0 0 0 0
- 6320 • Printing 0 0 j 0 0
6340 • Memberships 0 500 0 0
_ 6345 • Public Relations 0 0 0 0
6358 • Programs 0 I 0 0 0
6362 • Electric 0 0 0 0
6364 • Water and sewer 0 0 0 0
6365 _Gas 0 0 0 0
— 6367 • Phones 0 0 0 0
6369 • Disposal Services 0 0 ' 0 0
6379 - Professional Contracts 0 0 0 0
6380 • Gasoline, Motor Oil, Lubricants 0 0 0 0
6382 • Repair maint. - building 0 0 I 0 0
6384 • Repair maint. - bookmobile 0 0 0 0
6385 • Repair maint. - office equipment 0 0 0 0
— 6387 • Repair maint. - computer 0 0 0 0
6388 • Repair maint. - on-line computer 0 0 0 0
_ 6389 • Repair maint. - other equipment 0 0 0 0
6394 • Local Travel and Mileage 0 85 0 100
6396 • Out-of-town Travel 0 0 0 617
6397 • Conference & Meetings 0 412 0 395
6480 • Software 0 0 0 0
6495 • Other Expense 0 ' 0 0 0
6510 • Insurance 0 0 0 0
- 6520 • Equipment Rentals 0 0 0 0
6940 • Improvement to Buildings 0 0 0 0
6952 • Equip/furniture-over $500 0 0 0 0
6954 • Computer equipment 0 0 0 0
Total 0 1,016 0 1,112
- 46
Budget Planning
Executive Director
Estimated 2003 Projected
Expense Account 2002 2003 Budget 2004
6220 • Minor Equipment - 0!, 0 0 0
6221 • E-book Readers 0r 0 0 0
•
6236 • Janitorial supplies 0 0 Ol 0
6249 • Operating supplies 0 20 0 0
6250 • Tech Processing Supplies 0 0 0 0
6310 • Postage 0 0 0 0
i
- 6320 • Printing 0'1 0 0 0
P 1,100 0 1,165
6340 • Memberships 0 0.
6345 • Public Relations 0 0 0 1 0
6358 • Programs 0 0 0I 0
6362 • Electric 0 0 0 0
6364 • Water and sewer 0 0'. 0 0
6365 • Gas 0 0 0 0
— 6367 • Phones 0 0 0 0
6369 • Disposal Services 0 0 0 0
_ 6379 • Professional Contracts 0 0 0 2. 0,000
6380 • Gasoline, Motor Oil, Lubricants 0 0 0, 0
6382 • Repair maint. - building 0 0 0 0
6384 • Repair maint. - bookmobile i 01 0 0 0
6385 •Repair maint. - office equipment 0' Oir 0 0
—
6387 • Repair maint. - computer 0 0 0 0
6388 • Repair maint. - on-line computer 0 0 0 0
_ 6389 • Repair maint. - other equipment 0 0 0 0
6394 • Local Travel and Mileage 0 175' 0 250
6396 • Out-of-town Travel 0' 225 0 1,405
6397 • Conference & Meetings 0 675 Oi 1,820
6480 • Software Oi 0 0 0
— - - - -
6495 • Other Expense 0 0 0 0
6510 • Insurance 0 0 0 0
- 6520 •Equipment Rentals 01 0 0 0
6940 • Improvement to Buildings 0 0 0! 0
6952 - Equip/furniture-over$500 0 0 0 0
6954 • Computer equipment 0 0 0 0
Total 0 2,195' 0 24,640
- 47
Budget Planning
Associate Director
Estimated I 2003 Projected
_ Expense Account 2002 j 2003 Budget 2004
6220 • Minor Equipment 0L 510I 0 450
6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies 0 0 01 0
6249 • Operating supplies 0l 115 0 463
6250 • Tech Processing Supplies 0 0 0 0
6310 • Postage 0 0 0 27
- 6320 • Printing 0 0 0 0
6340 • Memberships 0 0 0 150
6345 • Public Relations 0 0 0 0
6358 • Programs 0 0 0 0
6362 • Electric 0 0 0 0
6364 • Water and sewer _ 0 01 0 0
6365 • Gas 0 0 0 0
— 6367 • Phones 0' 0 0 0
6369 • Disposal Services 0 0' 0 0
6379 • Professional Contracts 0 0 0 0
6380 • Gasoline, Motor Oil, Lubricants 0' 0 0' 0
6382 • Repair maint. - building 0 0 0! 0
6384 • Repair maint. - bookmobile 0 0 0 0
6385 • Repair maint. - office equipment 0 0 0 0
— 6387 • Repair maint. - computer 0 0 0 0
6388 • Repair maint. - on-line computer 0, 0 01 0
p - _-
6389 • Repair airr maint. - other equipment 0 0 01 0
6394 • Local Travel and Mileage 0 0 0' 816
6396 • Out-of-town Travel 0 0 0 950
_
6397 • Conference & Meetings 0 750 0 2,100
6480 • Software 0 0 01 0
6495 • Other Expense 0 0 0 500
6510 • Insurance 0 0 0 0
6520 • Equipment Rentals 0 0 0 0
6940 • Improvement to Buildings 0 0 0 0
6952 • Equip/furniture-over$500 0 0 0 0
6954 • Computer equipment 0 0 0 0
Total 0, 1,375 0 5,456
- 48
Budget Planning
District Support Services
Estimated 2003 Projected
Expense Account 2002 2003 Budget 2004
6220 • Minor Equipment 2,127 1,600 1,757 3,010
_ 6221 • E-book Readers r 0 0' 0 0
6236 • Janitorial supplies 1 0 0 0 0
6249 • Operating supplies 14,097 7,275 8,904 8,058
- 6250 • Tech Processing Supplies 0 0 0 0
6310 • Postage 7,382 4,400. 2,850 3,500
- 6320 • Printing 409 0 0L 0
6340 • Memberships 7,235, 4,535 3,700' 0
6345 • Public Relations 6,108
_ 0 0 0
6358 • Programs 3,824 0 0, 0
6362 • Electric 0 0 Oi 0
6364 - Water and sewer 0 0 0 4,600
6365 • Gas 01 0 0 0
— 6367 • Phones (6,791)1 10,000 4,895 31,685
6369 • Disposal Services 11 0 0 0
_ 6379 • Professional Contracts 112,738 75,266, 83,200 52,000
6380 • Gasoline, Motor Oil, Lubricants 0 0 0 0
6382 • Repair maint. - building 80 0 0 0
6384 - Repair maint. - bookmobile 0 0 0 0
6385 • Repair maint. - office equipment, 1,659 2,000', 2,950 2,200
— 6387 • Repair maint. - computer 0 0, 0 0
p
6388 • Re air maint. on line computer 0 0 0 0
,
6389 • Repair maint. other equipment 0 I0 0'I 0
6394 • Local Travel and Mileage 7,273' 1,814 800 210
6396 • Out-of-town Travel 0 269 0 0
6397 • Conference & Meetings 20,867, 2,000; 4,900 6,000
6398 - Treasurer's Fee 96,6031 104,252 104,327 106,482
6410 - Books 0 0 0 500
6425 - Periodicals 0 0 0 400
Databases 6465 - CD
- ! 0 0 0 109,173
6480 • Software 3,542 84 22,170! 9,150
6495 - Other Expense 62, 0 0 0
6510 • Insurance 18,046 33,843 0 30,000
6520 • Equipment Rentals 0 0 0 0
- 49
Budget Planning
District Support Services
Estimated 2003 Projected
Expense Account 2002 I 2003 Budget 2004
6940 • Improvement to Buildings 01I 0 0 0
6952 • Equip/furniture-over $500 902 4,000 0 3,239
6954 • Computer equipment 18,891 0 14,600 22,000
6980 - Capital improvement plan 0 0 0 229,100
6990 - Contingency 52,403 71,147 100,000 100,000
Total 315,063 251,338 255,053 721,307
50
Budget Planning
Technical Services
Estimated 2003 Projected
_ Expense Account 2002 2003 Budget 2004
6220 • Minor Equipment 0 1,789' 812 881
6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies 0 0 0 0
6249 • Operating supplies 991 1,404 1,398'1 2,677
6250 • Tech Processing Supplies 30,849 32,534 38,15411 37,196
6310 • Postage 12 11,235 12,000 1. 2,000
— 6320 • Printing 0 0 Oi 0
6340 • Memberships 0 0 01 50
_ 6345 • Public Relations 0 0 0, 0
6358 • Programs 0 0 0 0
-
_ Electric 0 0 0 0
6364 • Water and sewer 0! 0 01 0
6365 • Gas 0! 0 01 0
0t
— 6367 • Phones ' 0 0 0 0
6369 • Disposal Services 0 0 0 0
_ 6379 • Professional Contracts 15,512 22,590, 28,502 29,760
6380 • Gasoline, Motor Oil, Lubricants 0' 0 0 0
6382 • Repair maint. - building 0I 0 0 0
6384 • Repair maint. - bookmobile 0 0 0 0
6385 • Repair maint. - office equipment 0 0 0 0
— 6387 • Repair maint. - computer 0 0 0 0
6388 • Repair maint. - on-line computer 0 0 0 0
6389 • Repair maint. - other equipment 0 0 0 0
6394 • Local Travel and Mileage 0 3501 200 100
6396 • Out-of-town Travel 0 01 0 0
6397 • Conference & Meetings 0 01 1,950 0
6480 • Software 0, 0 0 0
6495 • Other Expense 0! 0' 0 0
6510 • Insurance 0 0 0, 0
— 6520 • Equipment Rentals 0 0 0 0
6940 • Improvement to Buildings 0 0 0 0
6952 • Equip/furniture-over 0 0 0
6954 • Computer equipment2,862,
0 2,6001 0
Total 51,286 69,902 85,616!1 82,664
— 51
Budget Planning
Public Information
Estimated 2003 Projected
Expense Account 2002 I 2003 Budget 2004
6220 • Minor Equipment 90 1,250 1,575 500
6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies 0 0 0, 0
6249 • Operating supplies 1,081 4,800 6,500 6,000
-
6250 • Tech Processing Supplies 0 0 0 0
6310 • Postage 0 60 337 618
- 6320 - Printing 14,529 28,245 18,847 28,071
6340 • Memberships 0 530 915 490
6345 • Public Relations 17,046 18,025 21,822; 35,452
6358 • Programs 4,952 3,600 10,8801 5,750
6362 • Electric 0 0 0I 0
—
6364 • Water and sewer 0 0 0, 0
6365 • Gas 0 0 0 0
— 6367 • Phones 0 0 2,268 0
6369 • Disposal Services 0 0 0 0
_ 6379 • Professional Contracts 3,204 0 6,425 5,600
6380 • Gasoline, Motor Oil, Lubricants 0 0 0 0
6382 • Repair maint. - building 0I 0 0 0
6384 • Repair maint. - bookmobile 0'p O 0 0
6385 • Repair maint. - office equipment 0 0 0 0
— 6387 • Repair maint. - computer 0 0 0 0
6388 • Repair maint. - on-line computer 0 0 0 0
_ 6389 • Repair maint. - other equipment 0 0 0 0
6394 - Local Travel and Mileage 95 500 540, 500
6396 • Out-of-town Travel 0 150 0 200
6397 • Conference & Meetings 0' 350 950 410
6480 • Software 3421 0 2,100 0
6495 • Other Expense 0 0 0 0
6510 • Insurance 0! 0 0 0
- 6520 • Equipment Rentals 0I 0 0 I 0
6940 - Improvement to Buildings 0 0' 0 0
6952 • Equip/furniture-over$500 0 0 3,500 0
6954 - Computer equipment 0 0 1,300 0
Total 41,338 57,510 77,959 83,591
- 52
Budget Planning
Information Technology
1 Estimated 2003 Projected
_ Expense Account i 2002 2003 Budget 2004
6220 • Minor Equipment 335 850 960 2,378
6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies 0,
j 0 0 0
6249 • Operating supplies 1,530 500 1,14.4 1,043
6250 • Tech Processing Supplies 0� 0 0 0
6310 • Postage 0 0 0 0
— 6320 • Printing 0 0 0 0
6340 • Memberships - _ 0 1251
125 125
_ 6345 • Public Relations 0 0 0 0
6358 • Programs 0 0 0 0
6362 • Electric 0 0' 0 0
6364 • Water and sewer 0 0 0' 0
6365 • Gas 0 0 0I 0
— 6367• Phones 13 29,184 29,184! 0
6369• Disposal Services 01 0 01 0
6379 • Professional Contracts 0 0 0 0
6380 • Gasoline, Motor Oil, Lubricants I 0 0 0 0
6382 • Repair maint. - building 0 0 0 0
6384 • Repair maint. - bookmobile 0 0 0 0
6385 • Repair maint. - office equipment 0 0 0 0
— 6387 • Repair maint. - computer 0 0 0 4,275
6388 • Repair maint. - on-line computer 29,087 30,872' 36,834 44,262
_ 6389 • Repair maint. - other equipment 0 0' 0 0
6394 • Local Travel and Mileage 0 1,875 2,100, 2,520
6396 • Out-of-town Travel 0 450 0' 13,500
6397 • Conference & Meetings 0 0i 2,175 2,515
6465 - CD Databases 0. 0 0 0
6480 • Software 10,375 36 0 0
6495 • Other Expense 0 0 0, 0
— 6510-_• Insurance 0 0 0 0
6520 • Equipment Rentals 0
0 0 0
6940 • Improvement to Buildings 0 - 0 0, 0
6952 - Equip/furniture-over $500 0 0 0I 0
6.954 • Computer equipment 1,431 5,106 205,397 4,000
Total 42,771 68,998 277,919 74,618
— 53
Budget Planning
Human Resources
Estimated 2003 Projected
_ Expense Account 2002 2003 Budget 2004
6220 • Minor Equipment 0 0I 0 400
6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies 0 0: 0 0
6249 • Operating supplies 2,430 750', 3,000 2,500
- 6250 •Tech Processing Supplies 0 0 0 0
6310 • Postage 0 250 250 1,000
- 6320 • Printing 0 0 2501 1,000
6340 • Memberships 0 _ 550 3,925 4,975
6345 • Public Relations I 0 8,501 6,450 9,900
6358 • Programs 0 0 0 1,250
6362 • Electric 0 0 0 0
—
6364 • Water and sewer 0 0 0, 0
6365 • Gas 0 0 0 0
— 6367 • Phones 0 0 0 0
6369 • Disposal Services 0! 0 0 0
6379 • Professional Contracts 0 0, 1,700 3,550
6380 • Gasoline, Motor Oil, Lubricants 0 0 0 0
6382 • Repair maint. - building L 0 0 0 0
6384 • Repair maint. - bookmobile 01 0 0 0
1
6385 • Repair maint. - office equipment 0 0 0 0
— 6387 • Repair maint. computer 0 0, 0 0
6388 • Repair maint. - on-line computer 0 0' 0
_ 6389 • Repair maint. - other equipment 0 0 01 0
6393 - Tuition Reimbursement 0 I 0 20,000 25,000
6394 - Local Travel and Mileage 0' 1,100 5,500 1,500
6396 • Out-of-town Travel 0 996 0i 3,450
6397 • Conference & Meetings 0' 22,261 46,615 25,000
6480 • Software 0 0 0 0
6495 • Other Expense 0 0I 0 0
- 6510 • Insurance 0 0 0; 0
6520 - Equipment Rentals 0 0 0 0
6940 • Improvement to Buildings 0 0 0 0
6952 • Equip/furniture-over $500 0 0 0 900
6954 • Computer equipment 0 0 0' 0
Total, 2,430 34,408 87,690 80,425
- 54
Budget Planning
Finance
Estimated 2003 Projected
_ Expense Account 2002 2003 Budget 2004
6205 - Bank Service Charges 0 0 0 3,000
6220 • Minor Equipment 0 1,250 2,724 350
6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies - 0 0 0 0
— 6249 • Operating supplies 0 750 580 1,600
6250 • Tech Processing Supplies 0' 0 0 0
_ 6310 • Postage 0, 375 925 875
6320 • Printing 0� _ 0 0 1,500
6340 • Memberships 0' 265 600 705
—
6345 • Public Relations 0: 0 0 0
6358 • Programs 0 0 0 0
— 6362 • Electric 0 0 0 0
6364 • Water and sewer 0 0 0 0
— 6365 • Gas 0, 0 0 0
6367 • Phones 0. 0 0 0
6369 • Disposal Services 0 0 0 0
6379 • Professional Contracts 0 0 0 9,360
6380 • Gasoline, Motor Oil, Lubricants 0 0 0 0
6382 - Repair maint. - building - 0 0 0 0
6384 • Repair maint. - bookmobile 0 0 0 0
— 6385 • Repair maint. - office equipment 0 0 0 0
6387 • Repair maint. - computer 0 0 0 0
_ 6388 • Repair maint. - on-line computer 0 0 0 0
6389 • Repair maint. - other equipment 0 0 0 0
6394 • Local Travel and Mileage 0' 675 3,500 966
6396 • Out-of-town Travel 0 325 0 300
6397 - Conference & Meetings 0 2,500 3,500 1,270
- 6480 • Software 0I 0 0 4,250
6495 • Other Expense 0 0 0 0
_ 6510 • Insurance 0 0 0 0
6520 0 0
6520 • Equipment Rentals 0 O - -_
6940 Improvement to Buildings 0 0' 0 0
_
6952 • Equip/furniture-over $500 0 0I 0 0
— —
6954 • Computer equipment 0 0 2,115 0
— Total 0 6,140. 13,944 24,176
- 55
Budget Planning
Development
Estimated 2003 Projected
_ Expense Account 2002 2003 Budget 2004
6220 • Minor Equipment 0 0 01 0
_ 6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies 0 0 0 0
6249 • Operating supplies 0 0 0 1,000
6250 • Tech Processing Supplies 0 0 0 0
6310 • Postage 0 0 0 2,500
- 6320 • Printing 0 0 0 1,200
6340 • Memberships 0 0 0 0
6345 • Public Relations 0 0 0 0
6358 • Programs 0 0 0 2,000
6362 • Electric 0 0 0 0
6364 • Water and sewer -- 0 0 0 0
6365 • Gas I 0 0 0 0
— 6367 • Phones 0 0 0 0
6369 • Disposal Services 0 0 0 0
_ 6379 • Professional Contracts 0 0 0 0
6380 • Gasoline, Motor Oil, Lubricants 0 0 0 0
6382 • Repair maint. - building 0 0 0 0
6384 • Repair maint. - bookmobile 0 0 0 0
6385 • Repair maint. - office equipment 0 0 0 0
6387 • Repair maint. - computer 0 0 0 0
6388 • Repair maint. - on-line computer 0 0 0 0
— 6389 • Repair maint. - other equipment 0 0 0 0
6394 • Local Travel and Mileage 0 0 0 1,200
6396 • Out-of-town Travel 0 0 0 1,000
6397 • Conference & Meetings 0 0 0 1,000
6480 • Software 0 0 0 0
- 6495 • Other Expense 0 0 0 0
6510 - Insurance 0 0 0 3,000
- 6520 • Equipment Rentals 0 0 0 0
6940 • Improvement to Buildings 0 0 0 0
6952 Equip/furniture-over$500 0 0 0 0
—
6954 • Computer equipment 0 0 0 0
Total 0 0 0 12,900
- 56
Budget Planning
District Maintenance Services
Estimated 2003 Projected
_ Expense Account 2002 2003 Budget 2004
6220 • Minor Equipment 0 350 0 400
6221 • E-book Readers 0 0 0 0
6236 • Janitorial supplies 0 5,947 0 10,165
6249 • Operating supplies 0 0 0 I 0
H
6250 • Tech Processing Supplies 0 0 01, 0
6310 • Postage 0 0 0, 0
- 6320 • Printing 0 0 0 0
6340 • Memberships 0 0 0 0
6345 • Public Relations 01 0 0 0
6358 • Programs 0 0 0 0
6362 • Electric 0 0 0 0
—
6364 • Water and sewer 01 0 0 0
6365 • Gas 0' 0 0 0
— 6367 • Phones 0 0 0 0
6369 • Disposal Services 0 0 0 3,360
6379 - Professional Contracts 0 13,6421 0 24,925
6380 • Gasoline, Motor Oil, Lubricants 0 0 0 0
6382 • Repair maint. - building 0 11,840 0 23,680
6384 • Repair maint. - bookmobile 0 0 0 0
6385 • Repair maint. - office equipment 0 0, 0 0
6387 • Repair maint. - computer 0' 0'- p p0 0
6388 • Repair maint. - on-line computer 0 0' 0 0
_ 6389 • Repair maint. - other equipment 0 0 0 0
6394 - Local Travel and Mileage 0 744 0 1,350
_ 6396 • Out-of-town Travel 0 0 0 0
6397 • Conference & Meetings 0 0 0 0
6480 • Software 0 0 0 0
6495 - Other Expense 0 3,355 0 250
6510 - Insurance 0 0 0 0
- 6520 - Equipment Rentals 0 0 01 200
6940 • Improvement to Buildings 0 0 0'I 0
6952 •Equip/furniture-over$500 r _ 0 0 0 4,000
6954 • Computer equipment 1 0 0 0
Total 0 35,878 0 68,330
- 57
Budget Planning
Collection Development
Estimated 2003 Projected
_ Expense Account 2002 2003 Budget 2004
6220 • Minor Equipment 0 0 0 1,346
6221 • E-book Readers 0 0 0 0
_
6236 • Janitorial supplies 0 0 0 0
6249 • Operating supplies 0 0 0 1,200
- 6250 • Tech Processing Supplies 0 0, 0 0
6310 • Postage 0 0a 0 200
6320 • Printing 0 0 0 0
01 0
t
6340 •
emersiPs 0 0,
6345 • Public Relations 0 0! 0 0
6358 • Programs 0 0' 0 0
6362 • Electric 0 0 I 0I 0
— 6364 • Water and sewer 0
6365 • Gas 0 0 0'! 0
6367 • Phones 0 0 0' 0
6369 • Disposal Services 0 0 0 0
6379 • Professional Contracts 0 0 0 1,700
6380 • Gasoline, Motor Oil, Lubricants 0 0 0 0
6382 • Repair maint. - building 0 0 0 0
— 6384 • Repair maint. - bookmobile 0 0 0 0
6385 • Repair maint. - office equipment 0 0 0 0
_ 6387 • Repair maint. - computer 0 0 0 0
6388 • Repair maint. - on-line computer, 0 0 0 0
6389 • Repair maint. - other equipment', 0 0 0 0
6394 - Local Travel and Mileage I 0, 0 0 1,070
6396 • Out-of-town Travel 0' 0 0 550
— 6397 • Conference & Meetings 0 0 0 1,600
6410 - Books 01 0 0 116,667
- 6480 • Software 0' 0 0 0
6495 - Other Expense 0 0 0 500
6510 • Insurance Oj 0 0 0
6520 • Equipment Rentals 0i 0 0 0
6940 • Improvement to Buildings 0 0 0 0
6952 • Equip/furniture-over $500 0 0 0 0
6954 • Computer equipment 0 0 0 2,800
— Total, 0 0 0 127,633
- 58
Budget String Coding
The following format will be used for coding expenses for purchase order requisitions and for future budgeting.
Fund Expense Location Department Project
00 - 0000 - 00 - 00 - 0000
Fund: A fiscal and accounting entity with a set of accounts recording revenues and expenditures of the entity.
— Expenses: Charges incurred for operation, maintenance, supplies, equipment, etc to benefit the current fiscal
period.
— Location: Various branch location or member library designations associated with a two-digit code.
Department: A two-digit code associated with District Support Services departments.
Project: A four-digit code associated with special expenditure categories.
- Example One: 01-6220-50-52
01=General Fund, 6220=Minor Equipment, 50=District Support Services, 52=Technical Services
Example Two: 01-6249-10-00
- 01=General Fund, 6249=Operating Supplies, 10=Centennial Park, 00=No Department
Example Three*: 01-6358-10-00-0007
01=General Fund, 6358=Programs, 10=Centennial Park, 00=No Department, 0007=Summer Reading
Program
*In most instances you will not need to code for projects unless you have expenses specifically related to
an item on the project list.
Location Codes Department Codes Project Codes
- 10 Centennial Park 00 None 0007 Summer Reading- Children's
15 Fan 01 Board of Trustees 0008 Children's Book Week
20 Carbon Valley 02 Executive Director 0009 Outreach
— 30 Lincoln Park 03 Associate Director 0010 Storytime
40 Bookmobile 05 Library Collection Items 0011 Teen Read week
50 District Support Services 51 Administration 0012 National Library Week
— 70 Ault (Northern Plains) 52 Technical Services 0013 Summer Reading—Young Adult
75 Eaton 53 Public Information 0014 Donation to Lincoln Park
80 Fort Lupton 54 Information Technology 0015 YA T-Shirts
— 85 Hudson 55 Human Resources 0016 Centennial Park Renovation
90 Johnstown(Glenn A. Jones) 56 Finance 0017 LSTA Grant
95 Platteville 57 Development 0019 Summer Reading- Adult
- 00 Weld Library District 58 Maintenance 0020 Lincoln Park Renovation
59 Collection Development 9999 Unclassified
60 Unclassified
Fund Code
- 01 General Fund for the Weld Library District
59
Expenditure Codes 6148 Unemployment Taxes Amounts paid by the
District to provide unemployment
6000 Tax Distribution to Member Libraries compensation benefits for employees.
6010 Contingency An amount budgeted for 6200 Retirement—Employer Contribution
expenditures that cannot be foreseen and Amount paid by District to match employees'
planned for in the budget process because of contribution to the 401A retirement plan.
an occurrence of an unusual or extraordinary
event. (Usage to be determined by the 6203 Fees—Other Miscellaneous fees.
Executive Director.)
6205 Bank Services Charges Charges paid for bank
6105 Third Party Health Insurance Payment checking accounts.
Insurance payment for special situation to
insurance vendor. 6220 Minor Equipment Items costing less than
$500, such as VCRs, projectors, televisions,
6110 Salaries Amounts paid to employees of the display units and typewriters. Such items will _
District who are considered to be in a position not be added to asset listing.
of a permanent nature or hired temporarily,
including personnel substituting for those in 6221 E-book Readers Electronic book reading
permanent positions. This includes gross salary devices.
for personal services rendered while on the
payroll of the District. 6236 Janitorial Supplies Items used to clean and _
supply facilities, such as floor finish, stain
6112 Life/Disability Insurance Premium paid for remover, toilet tissue, paper towels,hand soap,
short-term and long-term, life and disability and vacuum bags. _
insurance coverage.
6249 Operating Supplies Items such as pens,
6136 Worker's Compensation Premium paid for paper, tape, scissors, desk accessories,binders,_
worker's compensation insurance policy to paper clips, security cases, seasonal
provide medical care to employees in the case decorations, break room supplies, and craft
of a work related accident. supplies. —
6137 Dental Insurance Premium paid for dental 6250 Tech Processing Supplies Items purchased for
insurance coverage as elected by employees, processing library collection items. —
6138 Medical Insurance Premium paid for medical 6310 Postage Mailing costs for sending letters and
insurance coverage as elected by employees. packages. —
6139 Vision Insurance Premium paid for vision 6320 Printing Printing and copying of
insurance coverage as elected by employees. informational materials to be distributed to —
patrons and internal documents.
6140 Social Security Social Security taxes paid by
the District on the employees' behalf. 6340 Memberships Payment of membership dues —
to professional organizations.
6144 Retirement/401A/457 Expense Employee
paid contribution to the 401A mandatory and 6345 Public Relations Advertising expenses,457 elective retirement plan. including recruitment ads, newspaper
publications and promotional items.
6146 Medicare Federal withholding contribution as —
part of social security program.
60
6358 Programs Expenditures to promote and 6388 Repair& Maintenance-On-line Computer
— conduct programs such as Summer Reading, For upkeep on Dynix system.
National Library Week and Children's Read
Week. May include prizes, arts and crafts 6389 Repair& Maintenance-Other Equipment
— supplies, decorations and refreshments. Services, supplies and maintenance
agreements purchased to repair and maintain
6362 Electric Expenditures for electrical services any equipment that is not otherwise classified
provided by a public utility company.
6394 Local Travel & Mileage Reimbursement for
6364 Water and Sewer Expenditures for services mileage incurred by a District employee when
provided by public or private companies. conducting District business.
6365 Gas Expenditures for natural gas services 6396 Out-of-town Travel Payments for travels
provided by a public utility company. costs, such as airfare, transportation and
mileage incurred when conducting District
6367 Phones Phone service charges paid to a private business or attending conferences,meetings,
utility company, including cell phones and seminars, etc as approved by the District.
networking line connections.
6397 Conferences & Meetings Payment for costs,
—
6369 Disposal Services Pick up and removal of such as lodging, registration and meals
garbage and recyclable materials. incurred while attending a professional
conference, meeting, seminar, etc.
6379 Professional Contracts Services rendered by
organizations or persons not on the payroll of 6398 Treasurer Fee Fees paid to the county for
the District. collection and distribution of collected taxes.
6380 Gasoline, Motor Oil, Lubricants Expenses to 6410 Books Hardbound or softbound materials
maintain and operate District vehicles. purchased, not via a subscription.
6382 Repair& Maintenance-Buildings Materials 6425 Periodicals Printed materials purchased with a
_- and supplies for the repair and maintenance of subscription for such as magazines,
District buildings. Includes light bulbs, paint, newspapers,professional journals.
lumber, and hardware supplies.
6430 Cassettes Recorded audio material, including
6384 Repair& Maintenance-Bookmobile Not music, in cassette tape form for addition to a
including gasoline, oil changes or other library's collection.
— lubricants.
6440 Electronic Resources Formerly called Audio
6385 Repair & Maintenance-Office Equipment Visual Media contains the entire budget for
— Services, supplies and maintenance e-book titles and on-line books. Due to
agreements purchased to repair and maintain changing accounting system during the year
office equipment, such as copy machines, budget was already established these items
— postage meters (including rental), microfiche were not budgeted separately. The budget for
reader/printers and fax machines. 6441 currently resides in account 6440.
— 6387 Repair & Maintenance-Computer Services, 6441 E-book Titles Materials published in electronic
supplies and maintenance agreements form to be used with E-book readers.
purchased to repair and maintain computer
— equipment, such as monitors, central 6460 Compact Discs Recorded audio material and
processing units and printers. music, in compact disk (CD) form.
— 61
6470 Microfilm Magazines and newspaper
subscriptions on microfilm. —
6480 Software Published software programs and site
licenses. —
6490 Videos Recorded visual material in VHS or _
DVD format.
6495 Other Expense Expenses not otherwise _
classified.
6496 On-line Databases Subscription costs for on- —
line databases.
6510 Insurance Premium paid for insurance costs to —
cover District vehicles,board of trustees and
buildings.
6520 Equipment Rentals Rental costs for both
temporary and long-term use for equipment
not regularly used by the District but needed —
for a specific project.
6940 Improvement to Buildings Permanent repairs, —
upgrades, remodel or required improvements
made to enhance the appearance of a District
building. —
6952 Equipment/Furniture over$500 Equipment
or furniture items costing more than $500, —
such as display racks, printers, and filing
cabinets. Such items will be added to asset
listing. —
6954 Computer Equipment CPUs, monitors,
printers and other hardware. All computer —
equipment will be added to asset listing.
6985 Lease Payment Payment made to lease library —
buildings.
62
Hello