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Home My WebLink About20030605 RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MARCH 5, 2003 TAPE#2003-08 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, March 5, 2003, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner David E. Long, Chair Commissioner Robert D. Masden, Pro-Tem Commissioner M. J. Geile Commissioner William H. Jerke - EXCUSED Commissioner Glenn Vaad Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Carol A. Harding Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners meeting of March 3, 2003, as printed. Commissioner Vaad seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed. Commissioner Geile seconded the motion, and it carried unanimously. PRESENTATIONS: RECOGNITION OF SERVICES, NORTH COLORADO MEDICAL CENTER BOARD OF TRUSTEES - SUSAN CARTER: Chair Long read the certificate recognizing Susan Carter for her services on the North Colorado Medical Center Board of Trustees. Dr. Carter was not present to receive her award. RECOGNITION OF SERVICES, AREA AGING ON AGING - JAMES HOLMAN, MARLENE STIEBER: Chair Long read the certificates recognizing James Holman and Marlene Stieber for their services on the Area Agency on Aging. Neither Mr. Holman nor Ms Stieber were present to receive their awards. RECOGNITION OF SERVICES, BOARD OF ADJUSTMENT - GARY STEWART, ANITA OWENS: Chair Long read the certificates recognizing Gary Stewart and Anita Owens for their services on the Board of Adjustment. Neither Ms. Stewart nor Ms. Owens were present. 2003-0605 BC0016 RECOGNITION OF SERVICES, WORKFORCE DEVELOPMENT BOARD - JORGE AMAYA: Chair Long read the certificate recognizing Jorge Amaya for his services on the Workforce Development Board. Mr. Amaya was not present to receive his award. RECOGNITION OF SERVICES, 911 EMERGENCY TELEPHONE AUTHORITY BOARD - ROD DEROO: Chair Long read the certificate recognizing Rod Deroo for his services on the 911 Emergency Telephone Authority Board. Mr. Deroo was not present. RECOGNITION OF SERVICES, HOUSING AUTHORITY - SANDI RUTHERFORD: Chair Long read the certificate recognizing Sandi Rutherford for her services on the Housing Authority. Ms. Rutherford was not present. RECOGNITION OF SERVICES, UNIFORM BUILDING CODE BOARD OF APPEALS - PERRY MILLER: Chair Long read the certificate recognizing Perry Miller for his services on the Uniform Building Code Board of Appeals. Mr. Miller was not present to receive his award. COMMISSIONER COORDINATOR REPORTS: Chair Long stated the 911 Authority Board, of which he is a member, selected a vendor for Reverse 911 services. He said it would be a great enhancement to our system, and the vendor was selected because of its quick update of a full data base, where other vendors would simply use the white pages for phone numbers. PUBLIC INPUT: There was no public input. WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $731,999.35 Commissioner Geile moved to approve the warrants as presented by Mr. Warden. Commissioner Vaad seconded the motion, which carried unanimously. BIDS: PRESENT AND APPROVE 2003 CHEMICALS BID - DEPARTMENT OF PUBLIC WORKS: Pat Persichino, Director of General Services, presented the bids received through the Municipal Assembly for Procurement Officials (MAPO) and requested emergency approval. Based on lowest bid for each item, he recommended acceptance of the bids from United Horticultural Supply for$32,795.74; Helena Chemical for$10,966.17; and Van Diest Supply for$324.80, for a total amount of$44,086.71. Responding to Commissioner Geile, Mr. Persichino stated MAPO includes Larimer, Adams and Weld Counties, as well as a number of municipalities. Marcia Walters, Department of Purchasing, responded that all vendors have contacts in Greeley, although they are not necessarily located in Weld County. Mr. Persichino read the names of the five vendors who submitted bids. Commissioner Vaad moved to approve the low bid for items, as recommended by staff. Commissioner Geile seconded the motion, which carried unanimously. PRESENT GROUP CHAIRS FOR ISLAND GROVE OUTPATIENT TREATMENT BUILDING - FINANCE DEPARTMENT: Mr. Persichino read the names of the four vendors who submitted bids, which will be considered for approval on March 19, 2003. Responding to Commissioner Geile, Mr. Warden stated the indirect costs of processing the bid for the Island Grove Treatment Center are not tracked; however, they do prepare most of the paperwork themselves. Minutes, March 5, 2003 2003-0605 Page 2 BC0016 APPROVE 2003 STEEL BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino stated the Department of Public Works recommends approval of the low bid for each item, and he read the names being recommended for each item. He stated DBE Manufacturing and Supply is a new bidder, and he has met with the owner and manager, and found they meet all the County requirements. Commissioner Geile noted Winograd's has changed its name to Norfolk Steel. Commissioner Vaad moved to approve said bid as recommended by staff. Commissioner Masden seconded the motion, which carried unanimously. APPROVE CATTLE GUARDS BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino stated the Department of Public Works recommends approval of the low bid from DBE Manufacturing and Supply, in the amount of$35,689.84. Commissioner Masden moved to approve said bid as recommended by staff. Commissioner Geile seconded the motion, which carried unanimously. APPROVE 10-TON STEEL WHEEL VIBRATORY ROLLER BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino stated the Department of Public Works recommends approval of the low bid from Honnen Equipment, in the amount of$76,500. Responding to Commissioner Masden, Mr. Persichino stated this is a replacement for one currently in use. Commissioner Geile moved to approve said bid as recommended by staff. Commissioner Vaad seconded the motion, which carried unanimously. APPROVE HIGHWAY STRIPER BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino stated the Department of Public Works recommends approval of the low bid from EZ-Liner Industries, in the amount of$199,818, with Option 1 (Camera Guidance System) and Option 2 (Pre-Delivery Factory Visit). Commissioner Masden moved to approve said bid as recommended by staff. Commissioner Geile seconded the motion, which carried unanimously. APPROVE WCR 126 PHASE III SURVEY PROJECT BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino stated the Department of Public Works recommends approval of the low bid from Aero- Metric, Inc., in the amount of$11,585. Responding to Commissioner Vaad, Frank Hempen, Jr., Director of Public Works, stated this is for aerial photo survey services and the bid is for approximately $6,600 per mile. He stated we have been having some problems with access onto properties when surveying, and this process works very well and it is advanced enough to use for designing. Commissioner Vaad moved to approve said bid as recommended by staff. Commissioner Geile seconded the motion, which carried unanimously. NEW BUSINESS: CONSIDER LEASE AGREEMENT FOR WELD COUNTY LEARNING LAB AND AUTHORIZE CHAIR TO SIGN - AIMS COMMUNITY COLLEGE: Walt Speckman, Director of Department of Human Services, stated this agreement identifies the terms and conditions for leased space for General Education Equivalency Diploma and English as a Second Language classes. The agreement is for a one-year term and Aims will pay the County $1,000 per month. Commissioner Vaad moved to approve said lease agreement and authorize the Chair to sign. Seconded by Commissioner Geile, the motion carried unanimously. Responding to Commissioner Vaad regarding use of the southwest complex for use as classrooms, Mr. Speckman stated he is considering that option; however, he will also have to coordinate with Front Range Community College. Responding to Commission Geile, Mr. Speckman said this agreement does not change the Intergovernmental Agreement with Aims, which was signed several years ago, although future changes might. Minutes, March 5, 2003 2003-0605 Page 3 BC0016 CONSIDER CHANGE ORDER LETTER FOR COMMUNITY CORRECTIONS PAROLE INTENSIVE SUPERVISION SERVICES AND PROGRAMS AND AUTHORIZE CHAIR TO SIGN: With staff not present, Commissioner Geile moved to continue this matter to March 10, 2003. Seconded by Commissioner Masden, the motion carried unanimously. CONSIDER LICENSE AND EXCHANGE AGREEMENT FOR GEOGRAPHIC DATA AND AUTHORIZE CHAIR TO SIGN - COLORADO WATER CONSERVATION BOARD: Bruce Barker, County Attorney, stated this is the normal agreement and he recommends approval. Commissioner Masden moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Geile, the motion carried unanimously. CONSIDER ACCEPTING WELD COUNTY INVESTMENT POLICY: Mr. Warden stated with the change in organizational structure placing the Treasurer under the direction of the Board of County Commissioners, staff thought it a good idea to spell out Weld County's Investment Policy. Said policy depicts investment objectives, how funds are to be invested, when investments are permissible, ethics and conflicts of interest, diversification of investments, deals with competitive transactions, safekeeping and custodial services, and performance benchmarks. He stated the policy was reviewed and approved by the Investment Advisory Committee on February 12, 2003. Subsequent to review by the Board of Commissioners in a work session, the auditors have also reviewed the policy and Alan Holman, lead auditor for Anderson and Whitney, noted one inconsistency in Section 7, which has been corrected. Mr. Holman also commented on the average maturity and whether or not Wells Fargo could provide reports that are required; however, staff has verified that those areas are not of concern and recommend approval. Commissioner Vaad expressed his thanks to Mr. Warden for following through with the auditors and moved to accept the Weld County Investment Policy. Commissioner Geile seconded the motion, which carried unanimously. CONSIDER APPOINTMENT TO AREA AGENCY ADVISORY BOARD: Commissioner Vaad moved to appoint Germaine Arndt to the Area Agency on Aging Advisory Board with a term expiring January 31, 2006. Commissioner Masden seconded the motion, which carried unanimously. PLANNING: VACATION OF USE BY SPECIAL REVIEW PERMIT#1098 - PRAIRIE MOUNTAIN PIPELINE COMPANY: Sheri Lockman, Department of Planning Services, stated staff is requesting vacation. Following a Probable Cause Hearing, the County Attorney received a letter requesting vacation from BP Pipelines (North America) Inc., which has acquired the assets of Prairie Mountain Pipeline Company which was permitted under Use By Special Review#1098. Commissioner Vaad moved to vacate Use by Special Review Permit#1098 for Prairie Mountain Pipeline Company. Commissioner Masden seconded the motion, which carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, March 5, 2003 2003-0605 Page 4 BC0016 There being no further business, this meeting was adjourned at 9:40 a.m. BOARD OF COUNTY COMMISSIONERS W COUNTYCOLORADO / ATTEST: iitetgid Eat vid E. Lon , Chair Weld County Clerk to the ar t,� > 1961 Sa::- _ : \ii; g a--;` ----I Robert D. asden, Pro- e BY: J Deputy Clerk to the Bo 7- r , M. J. Geile EXCUSED William H. Jer llg (1_11 A Glenn Vaad Minutes, March 5, 2003 2003-0605 Page 5 BC0016 Hello