HomeMy WebLinkAbout20030393 RESOLUTION
RE: APPROVE TASK ORDER CHANGE ORDER LETTER#3 FOR EARLY AND
PERIODIC SCREENING DIAGNOSIS AND TREATMENT (EPSDT) PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Task Order Change Order Letter#3 for
the Early and Periodic Screening Diagnosis and Treatment (EPSDT) Program between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Public Health and Environment, and
the Colorado Department of Public Health and Environment, commencing July 1, 2002, and
ending June 30, 2003, with further terms and conditions being as stated in said task order
change order letter, and
WHEREAS, after review, the Board deems it advisable to approve said task order
change order letter, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that Task Order Change Order Letter#3 for the Early and Periodic
Screening Diagnosis and Treatment (EPSDT) Program between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Department of Public Health and Environment, and the Colorado Department of
Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order change order letter.
2003-0393
\\ HL0030
OCI ; /IL(3 O^-,1 y)
TASK ORDER CHANGE ORDER LETTER#3 FOR EARLY AND PERIODIC SCREENING
DIAGNOSIS AND TREATMENT (EPSDT) PROGRAM
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 10th day of February, A.D., 2003, nunc pro tunc July 1, 2002.
BOARD OF COUNTY COMMISSIONERS
WEL OUNTY, COLORADO
Olin , J'
ATTEST: LI/ ' fr1
z vid E. Long, Chair
Weld County Clerk to th go • a
c.f .
Robert D. M den, Pro-Tem
BY: :._%L.
Deputy Clerk to the B�i ( ! N
��►� M. J. Bile
R D AS TO R • EXCUSED
William . Jerke
ount' y Attorn
Glenn Vaad
3
Date of signature: "i
2003-0393
HL0030
January 23,2003 TASK ORDER CHANGE ORDER LETTER
Task Order Change Order Letter Number 03, Contract Routing Number 03 FAA 00729
State Fiscal Year 2002-2003, Early and Periodic Screening Diagnosis and Treatment(EPSDT)Program
This Task Order Change Order Letter is issued pursuant to paragraph F. of the Master Contract identified as
contract routing number 00 FAA 00008 and paragraph E. 17.of the Task Order identified as contract routing
number 01 FAA 00214 and contract encumbrance number PO FAA EPS0100214. This Task Order Change Order
Letter is between the COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT and
BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY. The Task Order has been amended by Task
Order Option to Renew Letter 01,contract routing number 02 FAA 00142,Task Order Option to Renew Letter
02,contract routing number 03 FAA 00250,and/or-Task Order Change Order Letter N contract routing number
01 FAA 01220, and Task Order Change Order Letter 02,contract routing number 02 FAA 00163,if any. The
Task Order,as amended, if applicable, is referred to as the"Original Task Order". This Task Order Change Order
.Letter is for the current term of March 1,2003 through June 30,2003. The maximum amount payable by the
State for the work to be performed by the Contractor during this current term is inereased/decreased by Six
Thousand Seven Hundred Seventy-Five Dollars,($6,775.00)for an amended total financial obligation of the
State of TWO HUNDRED FIFTY THOUSAND SEVEN HUNDRED SEVENTY-EIGHT DOLLARS,
($250,778.00). The revised specifications to the original Scope of Work and the revised Budget are is incorporated
herein by this reference, made a part hereof,and attached hereto as"Attachment A*"and"� a nttaeh;:ant*". The
first sentence in paragraph Part CCCC—of the Original Task Order is modified accordingly. All other terms and
conditions of the Original Task Order are reaffirmed. This change to the Task Order shall be effective upon
approval by the State controller, or designee,or on March 1.2003,whichever is later.
Please sign,date,and return all four(4)originals of this Task Order Change Order Letter by February 14,2003,to
the attention of: Peggy Becker,Colorado Department of Public Health and Environment,4300 Cherry Creek
Drive South,Mail Code PSD-HCP-A4,Denver,Colorado 80246-1530. One original of this Task Order Change
Order Letter will be returned to you when fully approved.
BOARD OF COUNTY COMMISSIONERS STATE OF COLORADO
OF WELD COUNTY Bill Owens,Governor
(a political s division of the state of Colorado)
•'t!. L
By: By:
Name: David E. Lon For the Execuii l irector
Title: Chair Rp DEPARTMEN 1 PUBLIC HEALTH
FEIN: 84-600 13 ^tLa AND ENVIR a M NT
(Seal) A 7; sue' b: PROGRAM APPROVAL:
By: \ By:
Deputy erk to B,oar.•
ALL CONTRAC 1�IUSTi L. .�= 'ROVED BY E S CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until
the State Controller,or such assistant as he may delegate,has signed it. The contractor is not authorized to
begin performance until the contract is signed and dated below. If performance begins prior to the date
below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
Arthur L.Barnhart WELD COUNTY DEPARTMENT OF
PUBLIC HEALTH A D NVIRONMENT
N{
By: /� �� BY'� -ht I
Date: 3/73/°3 Mark E. Wallace, . MPH-Director
Revised:08/30/02
Page 1 of 1
C 03 U y-)3
ATTACHMENT A
Revised 12/16/02
APPLICANT: Weld County Health Department
PROJECT: EPSDT
DETAILED BUDGET FOR THE PERIOD: July 1,2002 to June 30,2003
Annual Number Total
DIRECT COST Salary Months %Time Amount Applicant Requested EPSDT
Rate Budget Required and Other from CDH
PERSONNEL SERVICES 2.1
Vacant 20,131 12 0% 0 0 0
Korgan,C. 28,138 12 100% 28,138 28,138 28,138
Mireles 25,275 12 100% 25,275 25,275 25,275
•
ContractuallFee for Service:
Supervising Personnel:
Weinmeister,C. 51,383 12 10% 5,138 3,923 1,215 1,215
Fringe Benefits 17,565 1,177 16,388 16,388
Total Personnel Services 76,117 5,100 71,016 71,016
OPERATING EXPENSES:
(includes Building/Facility
Cost not part of Indirect)
Operating 1,622 1,622 1,622
Subtotal Operating 1,622 0 1,622 1,622
TRAVEL:
2,000 2,000 2,000
Subtotal Travel 2,000 0 2,000 2,000
EQUIPMENT:
0 0 0
Subtotal Equipment 0 0 0 0
Total Direct Costs(Personnel+Operating+Travel+Equip) 79,739 5,100 74,638 74,638
Administrativellndirect Cost-11.74%TDC- 9,361 599 8,762 8,762
TOTAL PROJECT COST I 89,1001 5,699 83,400 83,400
LESS FY 03 FUNDING REDUCTION -6,775 0 -6,775 -6,775
TOTAL REVISED PROJECT COST 82,325 5,699 76,625 76,625
Source of Funding for"Applicant and Other"
5,699
Total Applicant and Other $5,699
**This contract will pay the actual approved rate for indirect costs finalized by the Colorado Department
of Health and subject to the maximum rates allowed by the Prevention and Intervention Services
Division,Colorado Department of Health. The finalized rate will be retroactive to the beginning of the contract.
Memorandum
tiitt
III D' TO: David E. Long, Chair
C Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH, Director
COLORADO Department of Public Health and
Environment 0 Mk ,�p�, -
DATE: February 6, 2003
SUBJECT: Change Order Letter No. 3 to Task
Order for EPSDT Program
Enclosed for Board review and approval is a change order letter to the task order between the
Colorado Department of Public Health and Environment (CDPHE) and Weld County for the
EPSDT Program.
The EPSDT Program provides case management, outreach, and support services for children
ages 0 to 21 who are on Medicaid. Emphasis is on educating families about age appropriate well
child services and helping them utilize these services that are available in our community.
Due to the State shortfall in revenue projections, the EPSDT Program is cutting their funding to
all local health departments by approximately 8%. Weld County's task order will be reduced by
$6,775 which will decrease the total amount of funding for the time period July 1, 2002 through
June 30, 2003 from $83,400 to $76,625. The Health Department will reduce personnel and
services to accommodate this reduction in funding.
I recommend your approval of this change order letter.
Enclosure
2003-0393
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