HomeMy WebLinkAbout20033426.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF AGREEMENT BETWEEN WELD COUNTY,
COLORADO, AND GREELEY CONVENTION AND VISITORS BUREAU AS A
RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,a Memorandum of Agreement between Weld County,Colorado,and Greeley
Convention and Visitors Bureau as a recipient of Weld County General Fund monies has been
presented to the Board of County Commissioners of Weld County, Colorado, a copy of which is
attached hereto and incorporated herein by reference, and
WHEREAS, Greeley Convention and Visitors Bureau has been awarded the sum of
$5,000.00 from Weld County General Fund monies,which monies are for the purpose of improving
tourism services to Weld County citizens, and
WHEREAS,the contract period shall be from January 1,2004,through December 31,2004,
and
WHEREAS,the Board of County Commissioners deems it advisable and in the best interest
of Weld County to approve said agreement.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Agreement between Weld County, Colorado, and
Greeley Convention and Visitors Bureau as a recipient of Weld County General Fund monies be,
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair of the Board of County
Commissioners of Weld County, Colorado, be, and hereby is, authorized to sign said agreement.
2003-3426
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RESOLUTION - GREELEY CONVENTION AND VISITORS BUREAU
PAGE 2
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 17th day of December, A.D., 2003.
BOARD OF COUNTY COMMISSIONERS
W COUNTY, COLORADO
ATTEST: � �d ' G �'�
ti , D i E. Long, Chair
Weld County Clerk to tie B.`arcl, f`N
f"W c 4 Robert D. den, Pro-Te
BY: G' u
Deputy Clerk to the Bo
M. J. eile
AP V AS TO F --2-17)/A„,
„i
William H. Je ke
unty e -tiff SH
Glenn Va
Date of signature:
2003-3426
FI0037
MEMORANDUM OF AGREEMENT
THIS AGREEMENT,made and entered into on this, the 17th day of December,2003, by and
between Weld County, hereinafter referred to as "Weld" and Greeley Convention and Visitors
Bureau, hereinafter referred to as "Contractor", the parties agree as follows:
WHEREAS, the Board of County Commissioners of Weld County, Colorado, has awarded
Greeley Convention and Visitors Bureau a sum of$5,000.00 of Weld County General Fund monies
to provide tourism services, and
WHEREAS, the County implements programs and services to residents throughout Weld
County, and
WHEREAS,the"Contractor"provides services in Weld County to the citizens of Weld County,
and
WHEREAS, the parties hereto are desirous of formalizing an agreement for the express
purpose of improving tourism services to Weld County citizens, and
WHEREAS, to implement these goals,the parties desire to establish an agreement for the use
of Weld County General Fund monies for the purpose of providing a tourism program.
NOW,THEREFORE,in consideration of the premises stated herein,the parties hereto agree
as follows:
1. The purpose of this Agreement is to establish an agreement for the use of Weld County
General Fund monies by Greeley Convention and Visitors Bureau.
2. CONTRACT PERIOD will be from January 1, 2004, through December 31, 2004.
3. COMPENSATION: "Weld"agrees to pay"Contractor"for services performed hereunder
at a rate of$5,000.00 per year in 2004.
4. The total amount paid by"Weld"to"Contractor"under this Agreement shall not exceed
the sum of $5,000.00.
5. "Contractor"assures that as a recipient of General Fund monies, it is fully aware of the
restrictions and requirements of the regulations and applicable State and local law
provisions.
6. "Contractor" agrees to perform tourism activities on behalf of Weld County as
determined by the Board of Directors of Greeley Convention and Visitors Bureau.
7. "Contractor"assures that as a recipient of General Fund monies, it will spend the funds
in accordance with the same laws and procedures that govern the expenditure of its own
funds.
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MEMORANDUM OF AGREEMENT - GREELEY CONVENTION AND VISITORS BUREAU
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8. "Contractor"assures that it will maintain sufficient records and an accounting system
and internal control procedures adequate to permit the tracing of the funds to a level of
expenditure which clearly demonstrates that the funds were used in compliance with the
regulations of State and local law.
9. "Contractor" agrees that it is an independent contractor and that its officers and
employees do not become employees of"Weld"nor are they entitled to any employees'
benefits as employees of"Weld" as a result of the execution of this agreement.
10. "Contractor"shall indemnify"Weld",its officers and employees against liability for injury
or damage caused by any negligent act or omission of any of its employees or
volunteers or agents in the performance of this agreement and shall hold "Weld"
harmless from any loss occasioned as a result of the performance of this contract by
"Contractor". "Contractor"shall provide necessary worker's compensation insurance
at "Contractor's" own cost and expense.
11. "Contractor" may not assign or transfer this agreement, any interest therein or claim
thereunder without the prior written approval of"Weld".
12. Payment to "Contractor" will be made only upon presentation of proper claim by
"Contractor" subject to the approval of"Weld" that services have been performed.
13. "Weld"shall have access to"Contractor's"financial records for purposes of audit. Such
records shall be complete and available for audit 90 days after final payment hereunder
and shall be retained and available for audit purposes for two years after final payment
hereunder.
14. "Weld"may terminate this agreement at anytime by giving"Contractor"a ten-day written
notice of such sooner termination and may be terminated at any time without notice
upon a material breach of the terms of this agreement by "Contractor".
15. No alteration or variation of the terms of this agreement shall be valid unless made in
writing and signed by the parties hereto.
16. "Contractor"assures that it will comply with all Federal and State laws including, but not
limited to,Title VI of the Civil Rights Act of 1964,and that no person shall,on the grounds
of race, color, creed, sex or national origin, be excluded from participation in, or be
denied the benefits of,or otherwise be subjected to discrimination under this agreement.
17. Any equipment acquired from funds covered by this contract shall remain the property
of "Weld", but "Contractor" shall have full use of the equipment for so long as
"Contractor" continues to function at its current capacity in Weld County, Colorado.
IN WITNESS WHEREOF,the parties above named have executed this agreement on the 17th
day of December, A.D., 2003.
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MEMORANDUM OF AGREEMENT - GREELEY CONVENTION AND VISITORS BUREAU
PAGE 3
IN WITNESS WHEREOF, the parties above named have executed this agreement on the
17th day of December, A.D., 2003.
BOARD OF COUNTY COMMISSIONERS
ATTEST:ge, / � WELD UNTY, COLORADO
a cc
Weld County Cie ' 6.. BY:
` David
;ari �
�� E. Long, Chair
DEC 17 2003
:
By:
Deputy Clerk td io � GREELEY CONVENTION AND VISITORS
BUREAU r�1
B1• C$ U \ U • .I
0700.3 - 36
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