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Home My WebLink About20031068.tiff RESOLUTION RE: APPROVE FIVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS FOR VARIOUS PROGRAMS AND AUTHORIZE CHAIR TO SIGN - LUTHERAN FAMILY SERVICES WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with five Notification of Financial Assistance Awards between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Lutheran Family Services, commencing June 1, 2003, and ending May 31, 2004, with further terms and conditions being as stated in said awards for the following programs: 1) Mediation and Facilitation under the Intensive Family Therapy Program Area 2) Option B, Home Based Intensive 3) Lifeskills - Mentoring 4) Lifeskills -Visitation 5) Lifeskills - Home Based Parent Coach Program, and WHEREAS, after review, the Board deems it advisable to approve said awards, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the five Notification of Financial Assistance Awards for the above listed programs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Lutheran Family Services, be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said awards. 2003-1068 (sr ?...4.1„,,a--3 �M�� SS00 FIVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS - LUTHERAN FAMILY SERVICES PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 30th day of April, A.D., 2003. BOARD OF COUNTY COMMISSIONERS WE OUN COLO DO ATTEST: j2 `�l,/ , ,SLa vid E. Lo , Chair Weld County Clerk to 10,4cr smc nr Robert D. sden, Pro-Tem BY: Deputy Clerk to the Boa'': M. J. Geile APP AS • Willis H. Jerke nt t -0i.t.,ua a1J\ 5/ Glenn Vaad Da e of signature: S 2003-1068 SS0030 Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission(Core) Funds Type of Action Contract Award No. X Initial Award FY03-CORE-0002 Revision (RFP-FYC-03008) Contract Award Period Name and Address of Contractor Beginning 06/01/2003 and Lutheran Family Services Ending 05/31/2004 Mediation and Facilitation under the Intensive Family Therapy Program Area 3800 Automation Way, Suite 200 Fort Collins,CO 80525 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Assistance Services are solution-focused using conflict Award is based upon your Request for Proposal(RFP). management therapy,goal specific and time The RFP specifies the scope of services and conditions limited to five (5)hours of therapy per referral. of award. Except where it is in conflict with this Services are therapy services only and do not NOFAA in which case the NOFAA governs, the RFP include treatment services. Total number of upon which this award is based is an integral part of the family units is 30 per funding year,monthly action. average capacity is 2 families,the average stay in the program is 2.5 weeks, and the average hours Special conditions per week is 2. South County access. Currently, there are no Bilingual staff trained in mediation, 1) Reimbursement for the Unit of Services will be based on however,upon Department's request,Bilingual hourly rate. staff may be trained in mediation. 2) The rate will be paid for only direct face-to-face contact with the child and/or family, as evidenced by client- signed verification form, and as specified in the unit of Cost Per Unit of Service cost computation. 3) Unit of service costs cannot exceed the hourly and yearly Hourly Rate per $96.70 cost per child and/or family. Unit of Service Based on Approved Plan 4) Payment will only be remitted on cases open with, and referrals made by the Weld County Department of Social Enclosures: Services. X Signed RFP:Exhibit A 5) Requests for payment must be an original submitted to _ Supplemental Narrative to RFP: Exhibit B the Weld County Department of Social Services by the X Recommendation(s) end of the 25th calendar day following the end of the Conditions of Approval month of service.The provider must submit requests for payment on forms approved by Weld County Department of Social Services. Approval • Program Official: By ° J, �� B David E.Long,Chair (y- -aco3 Ju y A. i go,Dire# r y/21 03 Board of Weld County Co sioners Wed County Dep ent of Social yervic s 2ov3—/Otofr EXHIBIT "A" ! . • • INVITATION TO BID OFF-SYSTEM BID 02-03 RFP-FYC 03008 DATE:February 19, 2003 BID NO: RFP-FYC-03008 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street,P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-03008) for:Colorado Family Preservation Act--Intensive Family Mediation and Facilitation under the Intensive Family Therapy Program Area—Emergency Assistance Program Deadline: March 14, 2003, Friday, 10:00 a.m. The Families, Youth, and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that competing applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners authority under the Colorado Family Preservation Act(C.R.S. 26-5.5- 101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act (C.R.S. 26-5.3-101). The Families, Youth, and Children Commission wishes to approve services targeted to run from June 1, 2003,through May 31, 2004, at specific rates for different types of service,the County will authorize approved vendors and rates for services only. The Intensive Family Mediation and Facilitation program under the Intensive Family Therapy Program area must provide for therapeutic intervention through one or more qualified family therapists, typically with all family members,to improve family communication, function, and relationships. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date (After receipt of order) BID MUST BE SIGNED IN INK ames D. cla TYPED ED SIGNATURE 7 7 VENDOR Lutheran Family Services (Name) an written Signature B utho ' d Officer Ag V er ADDRESS 3800 Automation Way, #200 TITLE / Ft Collins. CO 80575 DATE PHONE# 970.266. 1788 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 32 RFP-FYC-03008 Attached A INTENSIVE FAMILY THERAPY MEDIATION/FACILITATION PROGRAM BID PROPOSAL FAMILY PRESERVATION PROGRAM 2003-2004 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2003-2004 OFF-SYSTEM BID 02-03 RFP-FYC-03008 NAME OF AGENCY: Lutheran Family Services ADDRESS: 3800 Automation Way, #200 Ft. Collins, CO 80525 PHONE: ( 9n) 266. 1788 970.356.6080 CONTACT PERSON: Ju]ie Box TITLE: Program Manager DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Mediation/Facilitation Program must provide for solution-focused therapy through one or more qualified therapists,typically with all family members,to resolve conflicts and disagreements within the family contributing to child maltreatment,running away, and to the behavior constituting status offenses. 12-Month approximate Project Dates: _ 12-month contract with actual time lines of: Start June 1,2003 Start End May 31,2004 End - TITLE OF PROJECT: LFS Mediation Program AMOUNT REQUESTED: %Mie x ,� Lc 3/1403 Name and Signature of Person Preparing cument Date Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2002- 2003 to Program Fund Year 2003-2004. Indicate No Change from FY 2002-2003 to 2003-2004Project Description X Target/Eligibility Populations x Types of services Provided X Measurable Outcomes x Service Objectives x Workload Standards X StaffQ'alil}cations X Unit of Service Rate Computation Program Capacity per Month _x_ Certificate of Insurance Assurance Statement Page 26 of 32 Core Services Proposal Mediation FY 03-04 Lutheran Family Services of Colorado Mediation Program I. PROJECT DESCRIPTION Lutheran Family Services of Colorado(LFS) is a community-based agency with an experienced staff that offers a wide range of services to children, families and adults. It is a non-profit agency, which has provided human services to Colorado since 1948. Although the agency was established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides services to all individuals without consideration of religious beliefs, race, ethnicity, sex or economic status. This program is intended to serve Weld County families referred by the Department of Social Services. This program will improve family conflict management by using mediation and counseling to resolve conflict within the family,which may be contributing to child maltreatment, running away and/or other offenses. The program will improve parental competency by using mediation and counseling to improve the capacity of parents to maintain sound relationships with their children, provide adequate care, nutrition, hygiene, discipline, protection, instruction and supervision. The program will improve the parent's ability to access resources by assisting parents to access and work with other sources in the community and within the local, state and federal governments. The program will also address specific referral issues such as custody and visitation issues, termination issues and court ordered treatment plan issues. This program is intended to be directed toward families, focused on family strengths, protect children and prevent placement or reunify children and their families. Services will be solution- focused using conflict management therapy, goal specific and time limited to five (5) hours of therapy per referral. Services will be therapy services only and will not include treatment services. II. TARGET/ELIGIBILITY POPULATIONS: Families considered appropriate for these services are those in which the parental rights are to be or have been relinquished or terminated, families where the children are at imminent risk of being removed from the home, or families where children are transitioning back home after being removed. All families will be referred through the Department of Social Srvices. A. Total number of clients served: 30 families We have budgeted one professional staff person to this program. The number of clients served represents the caseload of the staff time budgeted. , B. Total individual clients and the children's ages: 120 We estimate that each family will have four family members. Children's ages can be from birth to 21. C. Total family units: 30 This number reflects the caseload of the budgeted staff time. Lutheran Family Services;Mediation Services D. Sub-total of individuals who will receive bicultural/bilingual services: 0 Although we have had two bilingual workers on staff, they will not be receiving training as a Mediator. If the Department requests,we will attempt to get one bilingual worker trained in Mediation. E. Sub-total of individuals who will receive services in South Weld County: 30 We do not limit our services geographically. This number is reflective of an estimated one quarter of the referrals being from South County. F. Sub-total of individuals who will have access to 24-hour services: 120 All full-time clinicians carry a cell phone and are available for crisis intervention 24-hours per day. Response to crisis calls will terminate after the provision of the maximum number of direct service hours(5). F. The monthly maximum program capacity: 3 families This number is based on the budgeted number of families per year(30). We will provide 5 hours of direct service per week for 2.5 weeks to the families in the program. G. The monthly average capacity: 2 families This number is based on our budgeted capacity. H. Average stay in the program (weeks): 2.5 weeks I. Average hours per week in the program: 2 III. TYPES OF SERVICES TO BE PROVIDED The clinical philosophy that drives our practice is that we will provide services in the families environment whenever possible and appropriate. We believe that this treatment approach reduces the stress on the family by reducing the need for the family to adjust to our environment. We believe that we can provide more appropriate treatment in the family's 'natural environment'; their home, their church,their school, etc. The second primary philosophy that directs our practice is that we will build on the strengths of the family and will utilize a strength-based model of treatment and intervention. The program is intended to provide solution-focused therapy that is designated to resolve conflicts and disagreements within the family contributing to child maltreatment, running away, and to behavior constituting status offenses. The services will be goal specific and limited to five(5) hours of therapy per referral. A clinician will provide solution-focused, time-limited therapy which will include the development of problem solving skills, the development or strengthening of the family's communication skills, addressing the current parenting practices and developing healthier parenting habits,working with the family on parent-child conflict management skills, helping the family to understand the court ordered treatment plan as well as the termination process if applicable and assist Department caseworkers schedule family meetings. The duration of services for each referral is limited to five (5) hours of face-to-face contact per referral. Sessions will be designed to provide comprehensive, diagnostic and treatment planning with the family and other service providers. Therapeutic interventions will be flexible enough to bring in other service providers, if needed. Mediation/Facilitation Program 2 Weld County Off-System Bid 02-03 RFP-FYC-03008 Lutheran Family Services;Mediation Services The clinician will provide collateral services by assisting the families and their support networks in accessing and utilizing community resources to deal with particular risk areas identified (ex: access to drug and alcohol programs, health care, housing, employment, advocacy and the use of community support groups). The family's effective use of community resources is an imperative goal within this program as accessing resources is generally a core issue for families who have achieved a level of stress intensive enough to warrant a referral for family preservation services. The preponderance of services provided in this program will fall into this category. Therapy will be designed to resolve conflicts and disagreements within the family with specific goals identified using a structured and directive brief therapy modality. The clinician will be available to open CORE Services cases on a 24 hour basis. All clinical staff carry cell phones and can respond to a crisis (via telephone)within 1 hour. Crisis response will not be provided after the provision of the maximum number of direct service hours (5). IV. MEASURABLE OUTCOMES For children that have remained in the family's home, the Family Risk Assessment Scales will be administered initially and at the follow up meeting in measuring the efficacy of the program. Additionally, the criteria of whether the children have been moved and if there have been incidents of substantiated abuse or neglect will be assessed at the follow up meeting and at 6 and 12 months.The Family Risk Scales were designed as a standardized measure of a child's risk of entering foster care. The risk variables measured by the scales are those believed to contribute to or precipitate the need for out of home placement. Changes in a family's risk status may be determined by rating the scales two or more times (pre and post tests). The following will be measured either using the Family Risk Assessment Scale or through observation: 1. Children receiving services do not go into placement: measured by observation. 2. Families remain intact: measured by observation. 3. Reunification of children with families: measured by observation. 4. Improvements in parental competency, parent/child conflict management as determined or measured by pre and post placement functional tests: measured with the Family Risk Assessment Scale. 5. More cost efficient services through the Intensive Family Therapy Program than the placement of the child: measured by observation of the child remaining in the home or reunification of the child with their family. 6. Therapeutic outcomes include fundamental changes in the family functioning and dynamics: measured by observation and the Family Risk Assessment Scales. The Family Risk Scales will be used with the family at the onset of treatment to pinpoint the family's specific intervention needs. The Scales may be used throughout the course of treatment to measure the family's movement toward amelioration of the highest risk concerns. The Scales will be completed immediately prior to program completion in order to measure the expected improvement in the family and child's functioning. V. SERVICE OBJECTIVES • Improving Family Conflict Management skills will be enhanced through mediation and counseling. Clinician's will provide mediation and counseling to increase the family's ability to resolve conflicts between family members so as to reduce child maltreatment issues as well as reducing delinquent behaviors on the part of the child. Improving Parental Competency will be achieved through individualized consultation regarding child specific behavior management and support issues such as the provision of care, protection, appropriate discipline, adequate nutrition and Mediation/Facilitation Program 3 Weld County Off-System Bid 02-03 RFP-FYC-03008 Lutheran Family Services;Mediation Services hygiene care, supervision and instruction. The capacity of parents to provide a safe household environment for their children will be addressed by increasing the parent's awareness of safety issues as well as enhancing the parent's ability to protect their children. Improved Ability to Access Resources will be achieved through assisting parents in learning to obtain help from other sources in the community and within the local, state and federal governments. These services will be provided through individualized instruction. The three minimum service objectives that the Department would like to have assessed are inherent in the Family Risk Assessment Scales. The Family Risk Scales provide more detailed assessment of the family's risk areas and will satisfy these criteria. The assessments will be done pre and post as well as during the course of treatment as deemed necessary by the clinician. A plan regarding specific goals of the mediation process will be developed early in the process. The goals will address the high-risk areas that are contributing to the need for the mediation. The central objectives of the mediation are to promote the safety, well-being and permanency of children in the family. VI. WORKLOAD STANDARDS We intend to have two staff available for the mediation program. One staff is budgeted to provide sixteen (16) percent of her time for mediation. The other staff is budgeted at providing twenty (20) percent of her time for mediation. Our supervision standard is one FTE supervisor for every seven FTE professional staff members. The requested minimum standards for insurance have been met and documentation attached. A. Number of hours per day,week or month: 12 hours per month Based on a total of 29 cases per year at 5 hours of direct service for each case. B. Number of individuals providing the services: 1 We plan to have one direct service staff and one supervisor trained as Level 1 mediators. The supervisor can pick up some additional cases. C. Maximum caseload per worker: 8 This number is based on one FTE providing 2 hours of direct service per week per family. D. Modality of Treatment LFS is a system's theory program with a family based focus. The focus of treatment is on applied parenting, conflict resolution, family solution focused and will focus on development of conflict resolution skills. E. Total number of hours per day/week/month: 2 hours per week F. Total number of individuals providing the services: 1 We plan to have one direct service staff and one supervisor trained as Level 1 mediators. The supervisor can pick up some additional cases. G. The maximum caseload per supervisor: 1:7 Mediation/Facilitation Program 4 Weld County Off-System Bid 02-03 RFP-FYC-03008 Lutheran Family Services;Mediation Services VII. STAFF QUALIFICATIONS Clinicians assigned to this program are qualified by one of the following: • A master's degree in social work or another human service field; and/or • A bachelor's degree in social work or another human service field and at least one years post- degree experience in family and children's services. We currently employ three Licensed Clinical Social Workers, one Licensed Professional Counselor, seven clinicians with their Master's in Social Work, one clinician with a Master's of Art, one recruiter with a Master's in Education, one clinician with a Masters in Human Development and Family studies, eight employees with Bachelor's Degrees. All staff has expertise in family therapy and/or foster care services as demonstrated by specialized training and/or experience. We plan to send one direct service staff person and one supervisor to training to become a Level 1 Mediator. All staff in this program are required to secure thirty two hours per year of continuing education training. All staff will receive weekly supervision from a supervisor experienced in foster family support work. The clinical supervisors are also required to secure thirty two hours per year of continuing education training. VIII. COMPUTATION OF DIRECT SERVICE RATE The required spreadsheet is attached. Mediation/Facilitation Program 5 Weld County Off-System Bid 02-03 RFP-FYC-03008 RFP-FYC-03010 Attached A Cor by SSD Supervisor: r / .i k" EA_ s P , a - -a a Name and Signature of SSD Supervisor Date Page 27 of 32 • �FAMII� "A n of Colorado "Services that heal,strengthen,and provide hope" Assurance Statement RE: Mediation Program The actual direct face to face rate that Lutheran Family Services charges to Weld County Department o ocial Services will not be more then what is charged to the general pu ' illed to insurance agencies. Ja s . Barclay esident/ EC 3800 Automation Way, Suite 200 • Fort Collins, CO 80525-3433 • (970) 266-1788 • Fax (970) 266-1799 • www.lfsco.org ,.•a.®.D 1...'I�$ °mils thy xaw Kin 03/13/2003 AR-0 E- aria S A - » „I . . I • - - . I'R ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE MARSH ADVANTAGE AMERICA HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 160 SPEAR STREET ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFPORDINGtOVERARsE SAN FRANCISCO,CA 54105 COMPANY GUIDEONE SPECIALTY MUTUAL NSURANCE A GUIDEONE MUTUAL INSURANCE COMPANY LUTHERAN FAMILY SERVICES OF COLORADO B _ _ _. ..__ - _ .- .- __ __ - .._. - ._. _ ._. _ 363 SOUTH HARLAN,SUITE 200 COMPANY DENVER,CO 80226 C _ _ -- _. - - - ._"- .- -'- _ .- COMPANY D I 1 HA SE N AB I PE CERTIFICATE NOTWITHSTANDING MAYBID ANY REQUIREMENT,TT TERM OR CONDITION O ANY CONTRACT OTHER DOCUMENT NI V UBITH RESPECT T WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED B Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE pOUOY NUMBER POLICY GROOVE POLICY EXPIRATION LRAM L UR DATEIMMIGD/TO BATE IMXDWYI GENERAL LIABILITY 1213-263 7/1/02 7/1/03 GENERAL AGGREGATE f 3,000000 A K'COMMERCIAL GENERAL LAASRT' PRODUS CT ••CI-8;107:P i _ 1 Caw MADE LXJ DCCU0. ►ERSONAL i ADV IIJUIY f -1,QDO,000- ONNEIA'i i CONTRACTOR'S PROT EACH OCCURRENCE S -1, Dtr- r SOCIAL WORKERS& (PER FORM PCG7650) ;PIE DANCE PAYE RC I f, " -- ZOUFS€G CM—UAW_— MEDEXP(AN en*wan) i- --5,00D- - AU'oMONLf mature COMBINED SINGLE LINT II — ANY AUTO I_ -_-.--_I-- ALL OWNED AUTOS pOsai Y I SCHEDULED AUTOS ____ _._ - ._,- _ _ _' HIRED AUTOS BOD EYI Y NON-OWNED AUTOS (_ ',- — _...__ — ._ PROPERTY DAMAGE i GARAGE LIABILITY - AUTO ONLY•EA ACCIDENT S ANY AUTO OTHER TNANAUTO ONLY--- -.. EACH ACCIDENT I— _ — —. __ —,__ ._ — _. ,----- _. —_.— AGGREGATE i . • EtEBS LIABILITY 7/1/02 7/1/03 EACH OCCURRENCE 3 4,000,000 B 'X7 UMBRELLA FORM A REGAT GGE . B _-47ODD,13D0— L OTHER THAN UMIRELLA FORM i WORNENY COMPENSATION AND , I r„�. ,•u E NT�MA — ._ —.—...__ EMPLOYERS'uASRITY EL EACH A ACCIDENT E Tw HomItoN NCI EL DISEASE•POLICY LMAT S • — OMMERWtECUTNE .— .— —.— —. - GRUMMe EXCL EL DIiFASE•EA EMPLOYEE f! OTHER _ _ I (Mann"WIw DFlM,NNER.U,.AINI•EIYIANbLtEIPYEGAL lion CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED (CG 2026)AS RESPECTS GENERAL LIABILITY ONLY IN CONNECTION WITH CONTRACT SERVICES PROVIDED BY THE INSURED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES RR CANCELLED SRFORE THE WELD COUNTY SOCIAL SERVICES EXPIRATION GATE THEREOF. TIE ISSUING COMPANY WILL ENDEAVOR TO MAIL ATTN:JUDY A.GREIGO, DIRECTOR 30 DAYS WRITTEN NOTICE TO THE CERTIFICATEHOLDER NAMED TO THE LEFT, PO BOX A RUT FAILURE TO MAIL SUCH NOTICE SMALL IMPOSE NO OILIGATION OR IJABILITY GREELEY,CO 80632 OF ANY KIN, UPON THE COMPANY, ITS AGENTS OR RRPRE$ENTATYEI PROGRAM BUDGETS COMPUTERIZED BUDGET PROGRAM Transportation Visitation A Visitation B Mediation HBT Parent Coach Mentoring FP Consult A TOTAL HOURS OR DAYS OF DIRECT SERVICE PER CLIENT 52 39 52 5 20 40 36 4 B TOTAL CLIENTS TO BE SERVED 48 17 37 30 36 28 29 12 C TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR(A X B) 2,496 663 1,924 150 720 1,120 1,044 48 D COST PER HOURS OR DAYS OF DIRECT SERVICES(E t C) $12.50 $8.75 $26.20 $25.26 $21.05 $19.32 $22.03 $23.67 E TOTAL DIRECT SERVICE COSTS FACE-TO-FACE $31,191 $5,802 $50,413 $3,789 $15,154 $21,641 $22,995 $1,136 F ADMINISTRATION COSTS NON-FACE-TO-FACE ALLOCABLE TO PROGRAM $54,223 $28,762 $108,195 $9,252 $49,928 $38,301 $39,478 $3,487 G OVERHEAD COSTS ALLOCABLE TO PROGRAM $19,762 $6,587 $18,298 $1,464 $7,319 $9,515 $732 $732 H TOTAL DIRECT,ADMINISTRATION B OVERHEAD COSTS(E+F+G) $105,175 $41,151 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 I ANTICIPATED PROFITS CONTRIBUTED BY THIS PROGRAM $0 $0 $0 $0 $0 $0 $0 $0 J TOTAL COSTS AND PROFITS FROM THIS PROGRAM(H +I) $105,175 $41,151 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 K TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR THE YEAR(C) 2,496 663 1,924 150 720 1,120 1,044 48 L RATE PER HOURS OR DAYS OF DIRECT,FACE-TO-FACE SERVICE TO BE CHARGED TO WELD COUNTY SOCIAL SERVICES(J t K) $42.14 $62.07 $91.95 $96.70 $100.56 $62.01 $60.54 $111.56 DIRECT SERVICE COSTS COMPUTERIZED BUDGET • 1 Minimum Budget Avanga Total %OF TIME SALARY 14 OF TIME SALARY X OF TIME SALARY 14 OF TIME SALARY X OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY Dogma S01 SalarylSen Salaries/ 100% SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND DESCRIPTION or Cart FTER CA1.0 FTE Ben•MalTher ALLOCATED PROGRAM OTHER COST PROGRAM OTHER COST PROGRAM OTHER COST PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM Transportation vitiation A VNSMbn B MaoMNn HST Parent Coach McNOMO FP C0RSIB . A TOTAL CUENT HOURS OR DAYS PER PROGRAM $2 39 62 5 20 40 36 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 48 17 37 30 36 26 20 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 2496.00 063.03 1924.00 150.00 120.00 1120.00 1044.00 48.00 DIRECT LABOR FACF-TOFAr.F POSRNIN TT F OR IOR FUNFTI tt Bonnet Julia MS 0.45 $40,110 118,091.45 YES 0.00% 10.00 OM% $000 100.00%. $18.00145 $0.00 $0.00 $0.00 $0.00 10.00 Fbma.Jena BA 0.45 533,700 $15.165.00 YES 0.00% $0.00 000% $0.00 0.00% $0.00 $0.00 $0.00 $0.00 100.00% 118,05145 SG CO EONMN:'T BA 0.45 $42,851 $10,282.05 YES 0.00% $0.00 0.00% $000 100.00% $10.051.45 $000 10.00 10.00 3000 $0.00 Boman,SAawna MS 0.45 135.047 $11.520.05 YES $0.00 $0.00 $0.00 20.00% 13,00500 75.00% 111.373.15 SO 00 10.00 5.00% 1758.25 MCW,Holy BA 0,50 $37,170 $11,565.00 YES 10000%:.. $18,58500 0.00% 1000 0.00% $0.00 $000 $000 $000 $0.00 10.00 DeMMtls,Shwa BA $0.00 NO sum SO CO $0.00 tam $0.00 $0.00 $0.00 $0.00 TlMms,50400 $0.00 NO $000 $000 $000 10.00 $0.00 $0.00 $000 $0.00 IIBMBya,Caben - $0.00 NO $0.00 $000 $0.00 $0.02 $0.00 10.00 $oma 10.00 Ul11aIN000,Dmatray $0.00 NO $0.00 SO00 $0.00 $000 - $000 $0.00 - $000 10.00 LVoa.IbDO 5000 NO $0.00 $000 $0.00 $000 $0.00 $0.00 $000 $O.00 Box.JW $0.00 NO SO.m $000 5000 000% 10.00 $0.00 $000 $0.00 Ra dI.I',AIIIT $0.00 NO $000 $000 $000 $000 $000 .0.0%1. 10.00 0.00%. 1000 $0.00 VataM " BA -045 39),170. $18,720.50 YES 10000%. $000 - $0.00 $000 $0.00 0.W%' $0.00 $000 $0.00 Vaag e0, 0,50 $37,110 $18,195.00 YEs 100 m% $000 Vaaall BA 0.15 $37,110 $1072Em YEs 0.00% $0.00 0.00%: $000 000% W00 $000 $0.00 100.00% $18,12100 +.. $000 $0.00 TOTAL DIRECT LABOR PER PROGRAM $140,575.55 11.45 $18,585.00 $0.00 518.00 $35,162.00 $20.22 $3,033.00 $1500 $11,373.75 $1.081 $16,728.50 $1.001 $16001.45 $15.80 $75835 f1THFR nIPFr.T mt.<PER PWYRAM FACETIXFACF V%MOOn HNM -" ,$0280000 YES - 28%! $2,100.00 .= 25% $240000 SO% $490000 0000 - $0.00 3000 $008 5000 Cal Abet" "3.30000• VEs :27%4 $1.13400 o%i 53710 ,�25% $10500 " :;10%' 1420,0 131 $51600 13% $51000 f%. $4200 miens 3 fi x3360000' YES 27%� 19,072.00 0%:' $3,024.00 25% $040000 211' $57200 '.-10% $6360.00 13% $430500 ` 13% 1438800 , '„ 1%1 $330.00 :4 ''-f NO 4 3000 - Soma x $000 .: 3000 10.00 $000 a $000 *00 1 c. NO 5000 1000 $Om 5000 1000 5000 5000 1000, r -' x '`' ;" ,' , _,. :", . . NO $DOD . °. SOm y'�' $000 _ $000 � . $0.00 ' ,, $0.00 z, 5000 '-.. $0.001 TOTAL OTHER DIRECT COSTS PER PROGRAM $47,400.00 $5.05 $12,005.00 $815 $5.002.00 $7.41 114,250.08 35.04 $75808 55.25 13,700.03 54.30 $4.914.00 $4.71 $4,914.00 $7.88 $370.001 E GRAND TOTAL DIRECT SERVICE COSTS $158,07855 $1250 $31,101.00 $5.755 $5,802.00 $2520 $50,412.00 $2536 $3,789.00 $21.05 $15,153.15 $19.32 S21,640.50 $22.03 $22,965.45 $23.87 11135.251 • ADMIN COST NON-FACE-TO-FACE • COMPUTERIZED BUDGET 4 /1 Minimum Bu09M Anms Total %OF TIME SALARY %OF TIME SALARY %OF1IME SALARY % TIME SALARY %OF TIME SALARY %Of TIME SALARY %OFTME SALARY % TIME SALARY Degra II 01 Salary/Ban Salaries/ 100% SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON MID SPENT ON MID SPENT ON AND SPENT ON MID SPENT ON AND DESCMPTION or Cell FTEa ®1.0 FTE BoorMs/Oinar ALLOCATED PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM - TrmpotaM M n VatiOnA V9eat nB Mad ljon HET Parent Coach McNonng FP Consul A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 38 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 48 IT 37 30 30 28 29 12 C TOTAL HOURS OR OATS PER PROGRAM FOR YEAR 2498.00 86.00 1924.00 150.00 720.00 1120.00 1044.00 4696 DIRECT LABOR NOT FACE-TOFAFF e6ntll.J9M,CMSNMI _.. MS 041 140,181 110.47421 YES 25.00% $4,118.55 15.90%. $2,471.13 80.00% 19.884.3 $0.00 $0.00 $0.00 $0.00 50.00 Fbaa,am.Tmanai Coo,*,ar BA 0.15 .133,700 $18,535.00 YES 000% 10.00 0.00% $0.00 0.00% $6.96 0.00% 50.00 $0.00 $0.00 10000%. 110,535.00 0.00% 10,00 Edwards,T02Tr.RIMIl COOIAIBM BA 0.55 $42,851 123,558.M YES 25,00% $5,802.01 15.00% $3,535.21 .60.00%: 514.14003 $0.00 $0.00 $0.00 $0.00 $0.00 Boorman,Shawn.Clinician MS . 035 $38.94] $21,42085 YES $0.00 10.03 $0.00 1000%. 13.127.34 79.00% 118.922.47 . $0.00 $0.00 5.00% $1,011.04 MCM,Holy.TreMmsi8CORdlaor BA 0.55 .187,170 $20,443.50 YES 25.00%' $5,110.88 15.00% $3,058.53 boas% 112,205.10 $0.00 $0.03 : $0.00 $0.00 $0.00 DeMadis,Sheds BA 1.00 "148,661 $46..661.90 YES 25.00% 111,60525 15.00% 16.999.15 60.00% 12190060 10.40 $0.00 $6.96 $000 $030 Tloma,SNRML Megrim C68ctor LCSW 034 $63,366 $21,544.44 YES 15,00%. $3.231.87 9.00% 11,939.00 : 54.00% 1732511 3.00%: 5641.33 1100% 13,578.00 1030% 12.15444 . 10.00% 12.15414 1.00%' $21544 Hebec*Y.CDMML SMperl Scab HS . 034 134,666 111,85144 YES 15.00% $177817 9.00% 11,068 BO : 34.00%. 14000.51 803% $355.63 18.00%' 12.133.50 10.00%' $116544 10.00% 1116544 1.00% $118.54 Underaco6,Cau01ry.S.BVO1 Stet MS 034 : 127.530 599,380.20 YES 15.00%. 11,404.03 9.00%: $842.42 34.00% 13,18247 '.3.03% $280.61 18.00%. 11.89414 10.00% 193502 10:00%' $93602 100% 193.50 Luca,Nallry,Support SMB MS 000 $30,382 $2.56247 YES 15.00%. 1387.37 9.004 $232.42 .:34,00%. $87804 3.001 $77.47 18.00%. 1464.64 :.. 10.00% 52582.5 .10.00%: 523825 1.00%. $25.62 Boa,JW.Pto9raM SMIvOel. LCSW QSO 744313 SII.43650 YES $0.00 10.00 5000 14.001 13.14111 0000%. 117.949.20 $000 $000 .::000% 51.346.19 SVINIS011.JJI6 VP of Program Satos MA. 0.12 3178,700 19204.00 YES 1500% $138060 930% 5828.36 3103%: 1312935 3.00%'. 5276.12 18.00%. 51856.12 10.00% 102040 10.00%: 192040 1.00%: $92.04 Hitll4c MW.PMMan Matogo M5W. 0.40 00395 511.358.00 YES 0.00X. 5000 $0.00 1000 $0.96 $0.00 50.00% $667000 `: 50.005... $867600 :`. 10.00 Vocal BA 065 $67,170 120,44].50 YES $000 100.00%. Sli 35600 Want _ BA 015 137:170. $20,443.50 YES 25309 15110.68 15.00% $3,08653 60.00%; $12366.10 $0.00 $0.00 $000 $000 1000 TOTAL DIRECT LABOR PER PROGRAM NOT FACE-TO#ACE $212,320.85 $1606 140,0740 53827 524,047.84 549.43 105,09034 154.70 11.204.81 $82.07 144.881.87 $2612 131,491.58 $31.29 132.688.58 $81.7 52,96230 r1THER nIRFrT FORTS PFR PRLNBAM NOT FAPF-TOFACF Oawcf ROV�Coal '$0.00 NO - ,5000 $000 - $696 $0.00 30.00 _ $000 $000 „ $0.00 ptos.c111 FM " 1 rTI, - $2,661.96 YES F -27..00% 572347 030% $241.29 13:.25.110%! $68525 2.00%'. 00.82 9.10.00% $28810 !:.' - 1300% $346.53 . 13.00%, $34853 1.0051 $2631 O96pny c 2 .tom 12630$,00 YES '-.27.47011 17,236 51 • 9 $2.41227 25 $0.70075 y-. . . 1538.06 ,10.00% $258038 .: ,,-1300% 1348439 `"7. 13.00%1 5345419 :-100%. 1284303 T�T� l E 111;221.00 YES ( 27,0314 $3.22038 ,. 1002 $1,073.52 25.0012 5201200 2..%7 1238.56 1000% $1.192.80 , 13.00% 11.55064 ..,I, 1300% $155064 s L1.00%: 1119.28 0160.E .L' IC :e Kt V '15.4724.47.0 YES - 27,'00%: 5138721 "909% $155.76 25,005, 1126800 '1.3z0011 $10125 100091 150640 ,4000%: $66832 ":„,13,004. $68132 -`1.001. $50.64 MMIM1119 Fae9M18D4M4 ;= q; tit 2 „"t y... w12,58696 YES '` }X00% $59622 .„;100% 38274 .„95.00%'. 164650 ,.1470% $5172 '.10,0031 $256801 '1300% 383111 „1$00%7 $33818 ¢;140%_ $25.85 • Mbctlrrua ERPMBa r ',-,114:11„,i,' ' { 12.32100 YES -„2740% $896.67 900% $2$6.6 2.00%', 503025 296% 21812 ,10.96% $33210 7J.OQ%' 143173 1300% $43173 `,100%' $3321 'w 1 : ",I''''.147.17-44‘.4,"ryt NO `.'. 270452.. $6.00 1 2530%:. $096 2.005L'. $0.00 k 10.00% $600 1300% 10.00 13.0011. 5000 -.,,1,4051 $0.00 _ . 5., 3 NO rl 514-41_ $696 10.00 Elio* $000 _.. NOT +` -TO FFA L .. - _ s'�*=1„o- 50.00.. 15725 5000 2 43.0059, f0 a0 +. 1$852 3879 '"110 $0.00 TOTAL OTHER DIRECT COSTS NOT FACE-TO-FACE PER PROGRAM 55230.1.00 $5.67 $14,143.41 17.11 14,714.47 58.81 $13,095.75 15.95 11,047.88 5121 $523830 16.08 10.109.79 $652 $6,909.19 110.91 5523.83 F GRAND TOTAL DIRECT SERVICE COSTS NOT FACE.TOFACE 5354,712.88 121.72 $54222.81 143.38 52,762.11 158.23 1100,195.39 18138 39252.47 $6.34 549,928.17 $3420 $38301.35 13731 $39,478.35 $72.84 13,454152 OVERHEAD COSTS AND PROFITS 4 COMPUTERIZED BUDGET `) 00ORA$A % pVALLOAD ED ' % p ALLOCATED I % ALLOCATED I % ALLOCATED I ALLOCATED ALLOCATED ( ALLOCATED ALLOCATED DESCRIPTION COSTS 10DD TOLPROGRAOM TO PROGRAM]$ TO P0.0GTRAM VTO PROGCRAMtt TO PROGRAD p TO ROD COSTS ALLOCATED TO PROGRAM TO PROGRAM RAMTS TO PROGRAM TED V O PROGRAM EAD COST5 %ALLOCATED TO PROGRAM TO PROGRAD M TO PROGRAM%ALLOCATED VTO PROGEAD CRAMT TO PROGRAM OPT COSTS PROGRAM Transport%bn Visitation A LI Ve4Mion B MCBiMbn NET Patera Coach MCMmvO FP Consult A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 31 52 5 20 40 40 4 B TOTAL CLIENT!TO BE SERVED PER PROGRAM 48 17 37 30 38 28 23 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 2496.00 863.00 102400 150.00 720.00 1120.00 920.00 48.00 OYEBmmal Tota101MINa8(14%Of mpsMe$) $73,191.0 YES 27. $19,781.57 040% $8.58)19 25.00% $18,207.75 200% $1,483.83 '0.00% $7.319.10 13.00% 19,51483 13.00% $9,514.83 1.00% $73191 NO $0.0 $0.03 $0.00 $0.00 $0.00 $000 $0.00 $0.00 NO $0.00 3000 $0.00 $000 50.00 $0.00 $0.00 $0.00 NO $0.00 50.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 NO $D.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 NO 10.00 50.00 $000 30.00 .$D.00 $0.00 $0.00 $0.00 NO $0.00 $Om $000 10.00 $0.00 50.00 50.00 $0.00 NO 5000 Sour 1000 $000 $0.00 $0.00 $0.00 $000 NO $000 5000 1000 woo 80.00 60.00 $0.00 $0.00 NO 3000 $000 $000 $000 moo 50.00 $0.00 $0.00 No mm $000 $000 $0.00 $0.00 So.00 8000 50.00 NO som 3000 $D.m som $D.m $0.00 $000 : $0.00 NO $Om $000 $Om $0.00 $D.m SO.m $0.00 $0.00 ":'NO $000 $0.00 SOm SD.m som $0.00 $0.00 $60000 NO som Sam SDm $000 $0.00 $pm $0.00 $0. NO Som Som $0.00 $0.00 10,00 SO.m 50.00 10.00 NO $000 5000 5000 $0.00 $0.00 $0.00 $0.00 $0.00 G TOTAL OVEftHEA0 COSTS 573,191.00 $10,781.57 $8387.19 $18,29775 $1,403.82 $7,319.10 $9,514.83 $9,514.83 173101 I TOTAL ANTICIPATED PROFITS $0.00 .;,;IEEE 15% . $000 9% . 50.00 34% $0.00 3% 50.00 1!% 10.00 .,. ..Tp'R 39.00 20% SD.m 1% MOO OTALOVERNEAD AND ANTICIPATED PROFITS $73,101.00 $19.781.57 $8367.19 $18,197.75 31,483.82 $7,319.10 89.514.89 $9,514.83 $731.01 EXHIBIT B RECOMMENDATION(S) (41111511" of Colorado 13 "Services that heal strengthen,and provide hope" April 15, 2003 Y' Weld County Department of Social Services ATT: Gloria Romansik P.O. Box A Greeley, CO 80632- RE: RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program Area RFP 03010: Option B, Home Based RFP 03005: Lifeskills: Home Based Parenting Coach RFP 03005: Lifeskills: Mentoring RFP 03005: Lifeskills: Visitation RFP 03-04 006-00: Foster Parent Consultation Dear Ms. Romansik: This letter is in response to your letter dated 4/9/03 regarding the FYC Commission's recommendations and/or conditions for the above core service proposals. 1. RFP 03010 — Option B. There were no recommendations or conditions. 2. RFP 03008 — Mediation. We accept the commission's recommendation. Only staff certified to provide mediation will perform this service. 3, 4, 5: RFP 03005 - (Home Based Parenting Coach, Mentoring, Visitation). LFS contacted John Kruse on 4/14/03. We also made the specified corrections on the spreadsheet and sent that corrected spreadsheet to Mr. Kruse via email. 6. RFP 006-00 — Foster Parent Consultation. We accept the commission's condition. Thank you for consideration of our proposals. Please don't hesitate to let me know if you need further information. Respe • / s P. Barclay resi• -nt/CE• 363 South Harlan, Suite 200 • eenver, CO 80226-3552 • (303) 922-3433 • Fax (303) 922-7335 • www.lfsco.org rct r' is VON r..Hip .. PROGRAM BUDGETS COMPUTERIZED BUDGET PROGRAM Transportation Visitation A Visitation B Mediation HBT Parent Coach Mentoring FP Consult A TOTAL HOURS OR DAYS OF DIRECT SERVICE PER CLIENT 52 39 52 5 20 40 36 4 B TOTAL CLIENTS TO BE SERVED 55 23 37 30 36 28 29 12 C TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR(A X B) 2,860 897 1,924 150 720 1,120 1,044 48 D COST PER HOURS OR DAYS OF DIRECT SERVICES(E/C) $17.40 $25.12 $26.20 $25.26 $21.05 $19.32 $22.03 $23.67 E TOTAL DIRECT SERVICE COSTS FACE-TO-FACE $49,776 $22,529 $50,413 $3,789 $15,154 $21,641 $22,995 $1,136 F ADMINISTRATION COSTS NON-FACE-TO-FACE ALLOCABLE TO PROGRAM $54,223 $28,762 $108,195 $9,252 $49,928 $38,301 $39,478 $3,487 G OVERHEAD COSTS ALLOCABLE TO PROGRAM $19,762 $6,587 $18,298 $1,464 $7,319 $9,515 $732 $732 H TOTAL DIRECT,ADMINISTRATION&OVERHEAD COSTS(E+F+G) $123,760 $57,878 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 I ANTICIPATED PROFITS CONTRIBUTED BY THIS PROGRAM $0 $0 $0 $0 $0 $0 $0 $0 J TOTAL COSTS AND PROFITS FROM THIS PROGRAM(H +I) $123,760 $57,878 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 K TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR THE YEAR(C) 2,860 897 1,924 150 720 1,120 1,044 48 L RATE PER HOURS OR DAYS OF DIRECT,FACE-TO-FACE SERVICE TO BE CHARGED TO WELD COUNTY SOCIAL SERVICES(J/K) $43.27 $64.52 $91.95 $96.70 $100.56 $62.01 $60.54 $111.56 we/e/ co °eUn,;,O C/er/ Ser1./eoc, of tie/ unites Au,) , 4.103 CCI 6417:14 DEPARTMENT OF SOCIAL SERVICES P.O.BOX A GREELEY,CO.80632 Website:www.eo,weld.eo,us Administration and Public Asststanee(970)352-1551 Child Support(970)352-6933 O April 9,2003 COLORADO James Barclay President/CEO Lutheran Family Services 3800 Automation Way, Suite 200 Fort Collins, CO 80525 Re: RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program Area RFP 03010: Option B,Home Based RFP 03005: Lifeskills,Home Based Parenting Coach RFP 03005: Lifeskills,Mentoring RFP 03005: Lifeskills,Visitation RFP 03-04 006-00: Foster Parent Consultation Dear Mr. Barclay: The purposes of this letter are to outline the results of the Core Services Bid process for PY 2003-2004 and to request written information or confirmation from you by Wednesday, April 16,2003. A. Results of the Core Services Bid Process for PY 2003-2004 The Families,Youth, and Children(FYC)Commission has reviewed the bids according to the criteria established in the bids and provides recommendation(s) and/or condition(s)as follows: 1. RFP 03010-Option B: The FYC Commission has no recommendations or conditions. 2. RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program area.The FYC Commission has a recommendation as follows: Theprovider shall make efforts to train staff in using a professional interpretation standard when interpreting during mediations. 3. RFP 03005—Lifeskills,Home Based Parenting Coach. The FYC Commission has a condition as follows: The provider shall submit the dollars allocated for vacant positions on the budget page as required in the RFP process, and, if necessary,work with John Kruse,Business Office Manager, Social Services,to resolve any requirements of the budget pages of the bid. 4. RFP 03005—Lifeskills,Mentoring. The FYC Commission has a condition as follows: The provider shall submit the dollars allocated for vacant positions on the budget page as required in the RFP process, and, if necessary,work with John Kruse,Business Office Manager, Social Services,to resolve any . requirements of the budget pages of the bid. Page 2 Lutheran Family Services/Results of RFP Process for PY 2003-2004 5. RFP 03005-Lifeskills, Visitation: The FYC Conunission has a condition as follows: The rovider shall submit the dollars allocated for vacpositions on the bud et a e as re tared in the RFP rocess and if necess work with John Kruse Business Office Mana er Social Services to resolve an re9_uirements of the budget na es frh bid 6. RFP 006-00—Foster Parent Consultation. The FYC Conunission has a condition as follows: All individual consultation referrals will be referred to other ualified bidders because of the higher cost of individual consult t through Lutheran Family Services. n B. Required Response by FYC Bidders Concerning FYC Commission Recommendations and Conditions The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations and/or conditions. Please respond in writing to Gloria Romansik, Weld County Department of Social Services,P.O. Box A, Greeley, CO, 80632,by Wednesday,April 16,2003,close of business. 1. FYC Commission Recommendations: You are requested to review the FYC Conunission recommendations and to: a. accept the recommendation(s)as written by the FYC Commission; or b. request alternatives to the FYC Commission's recommendation(s); or c. not accept the recommendation(s)of the FYC Commission. Please provide in writing how you will incorporate the recommendation(s) into your bid. If you do not accept the recommendation,please provide written reasons why. Your responses that are accepted by the FYC Commission and the Weld County Department of Social Services will be incorporated as part of your bid and Notification of Financial Assistance Award FAA. 2. FYC Commission Conditions: All conditions will be incorporated as part of your bid and Notification of Financial Assistance Award OFAA)If you do not accept the condition(s), you will not be authorized as a vendor unless your mitigating circumstances are accepted by the FYC Commission and the Weld County Department of Social Services. If you do not accept the condition, you must provide in writing reasons why.A meeting will be arranged to discuss your response. Your response to the above conditions will be incorporated in the bid and Notification of Financial Assistance Award OFAA. I 1 Page 3 Lutheran Family Services/Resu Its of RFP Process for PY 2003-2004 If you wish to arrange a meeting to discuss the above conditions and/or recommendations,please do so through Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to April 16,2003. S. cerely,� J y A.` 'ego, ' t cc: Dick Palmisano,Chair,FYC Commission Gloria Romansik, Social Services Administrator Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission(Core)Funds Type of Action Contract Award No. X Initial Award 03-CORE-0001 Revision (RFP-FYC-03010) Contract Award Period Name and Address of Contractor Beginning 06/01/2003 and Lutheran Family Services Ending 05/31/2004 Option B,Home Based Intensive 3800 Automation Way, Suite 200 Fort Collins, CO 80525 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Assistance Designed to promote the safety and well being of Award is based upon your Request for Proposal (RFP). children and their family members. Services will The RFP specifies the scope of services and conditions build on primary family connections and help of award. Except where it is in conflict with this parents improve parenting abilities, identify NOFAA in which case the NOFAA governs, the RFP parental strengths and support their efforts to upon which this award is based is an integral part of the care for their children. The program will expedite action. the return of children to their family and assist in Special conditions creating a stable and nurturing family 1) Reimbursement for the Unit of Services will be based on environment. The program serves families where an hourly rate per child or per family. children are ages 0-18. The number to be served 2) The hourly rate will be paid for only direct face to face is 36 families per funding year,monthly average contact with the child and/or family, as evidenced by capacity is 12 hours of service per family,with client-signed verification form, and as specified in the service to 4 families per month. The average stay unit of cost computation. in the program is 6 weeks. Bilingual-bicultural 3) Unit of service costs cannot exceed the hourly and yearly and South County services available. cost per child and/or family. 4) Payment will only be remitted on cases open with, and Cost Per Unit of Service referrals made by the Weld County Department of Social Hourly Rate Per $ 100.56 Services. Unit of Service Based on Approved Plan Requests for payment must be an original submitted to the Weld County Department of Social Services by the end of the 25th Enclosures: calendar day following the end of the month of service. The X Signed RFP:Exhibit A provider must submit requests for payment on forms approved by Supplemental Narrative to RFP: Exhibit B Weld County Department of Social Services. Recommendation(s) Conditions of Approval Appro Is. Program- Official:n By � By, ry David E. Long, Chair Judire r Board of Weld County Comt ssioners Welrtment of Social Services Date: 41-a) -.2003Date: 3_______ X03--/Q 1f B i- EXHIBIT "A" INVITATION TO BID OFF-SYSTEM BID 02-03 RFP-FYC-03010 DATE:February 19, 2003 BID NO: RFP-FYC-03010 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street,P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-03010) for:Colorado Family Preservation Act—Home Based Intensive Emergency Assistance Program Deadline: March 14, 2003,Friday, 10:00 a.m. The Families, Youth and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that competing applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners' authority under the Colorado Family Preservation Act (C.R.S. 26- 5.5-101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to run from June 1, 2003, through May 31, 2004, at specific rates for different types of service. The County will authorize approved vendors and rates for services only. The Home Based Intensive Family Intervention Program is a family strength focused home-based services to families in crisis which are time limited,phased in intensity, and produce positive change which protects children,prevents or ends placement, and preserves families. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date (After receipt of order) BID MUST BE SIGNED IN INK D arcla TYP PRINTED SIGNATURE VENDOR Lutheran Family Services / 2 (Name) tten Signatur y Auth zed Offi er or Agent of ender ADDRESS 3800 Automation Way, #200 TITLE dent/CEO Ft Collin.. CO 80525 DATE 7/1:p // PHONE # I 970.266. 1788 C The above bid is subject to Terms and Conditions as attached hereto and incorporated. • Page 1 of 32 RFP-FYC-03010 Attached A HOME BASED INTENSIVE FAMILY INTERVENTION PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING FAMILY PRESERVATION PROGRAM 2003-2004 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2003-2004 OFF-SYSTEM BID RFP-FYC-03010 NAME OF AGENCY: Lutheran Family Services ADDRESS: 3800 Automation Way, #200 Ft. Collins, CO 80525 PHONE(970) 266. 1788 970.356.6080 CONTACT PERSON: Julie Box TITLE: Program Manager DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Home Based Intensive Family Intervention Program is a family strength focused home-based services to families in crisis which are time limited,phased intensity, and produce positive change which protects children prevents or ends placement,and preserves families. 12-Month approximate Project Dates: _ 12-month contract with actual time lines of: Start June 1,2003 Start End May 31,2004 End TITLE OF PROJECT: LFS HBT Program llz &54Ljix` LLZU ?Info Name and Signature of Person Prep g Document Date 1 Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid.For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2002- 2003 to Program Fund year 2003-2004. Indicate No Change from FY 2002-2003 to 2003-2004 X Project Description x Target/Eligibility Populations x Types of services Provided -K Measurable Outcomes X Service Objectives X Workload Standards X Staff Qualifications x Unit of Service Rate Computation X Program Capacity per Month X Certificate of Insurance X Assurance Statement Date of Meeting(s)with Social Services Division Supervisor: ---7:2/27/0,5 Page 26 of 32 Core Services Proposal Home Based Intensive Family Intervention FY 03-04 Lutheran Family Services of Colorado Home Based Option B PROJECT DESCRIPTION Lutheran Family Services of Colorado is a community-based agency with an experienced staff that offers a wide range of services to children,families and adults. It is a non-profit agency, which has provided human services to Colorado since 1948. Although the agency was established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides services to all individuals without consideration of religious beliefs, race, ethnicity, sex or economic status. This program is the Home Based Intensive Family Intervention Program and is designed to promote the safety and well being of children and their family members by reducing the risk of child maltreatment in the home, reducing the risk of imminent placement out of the home and/or to reunify children in placement with their family. Services will build upon primary family connections and help parents improve their parenting abilities, identify parental strengths and support their efforts to provide care for their children. The program is directed toward families, focused on family strengths, is protective of children, prevents placement or reunifies children and their families, is time limited and interventions will occur at critical points in the family's functioning. Families must be receptive to the services; however, exceptions shall be made for families who are court ordered. The program will expedite the return of children to their family and assist in creating a stable and nurturing family environment in which children can grow and develop. If children are returning to their permanent home from out of home care we intend to help them reintegrate and stabilize in the family system as soon as possible. The program goal is to improve both individual and family functioning in a time-limited manner. We will provide crisis intervention services throughout the duration of the families' involvement with our agency. The Option B program will utilize the Family Risk Scales to assess the family's out of home placement risk areas, this will enable the program to individualize services for each family's specific needs. Additionally,we will be using the Achenbach Child Behavior Checklists, when appropriate, to assess problematic behaviors, if any, presented by the children in the family. We have the ability to administer the SASSI (substance abuse screening)when warranted. II. TARGET/ELIGIBILITY POPULATIONS: Families considered appropriate for these services are those in which family members are facing problems that have affected their well being, safety, psychosocial growth and development, and family stability. Families mandated or referred by the courts will be considered for the Option B program contingent upon their willingness to participate in and ability to profit by participation in such services. Primary caregivers must demonstrate a desire to maintain family relationships and must possess the mental stability to utilize home-based services. Children will be at imminent risk of out of home placement or have been removed from the home and imminent return is expected. Clients will not be eligible if they can be successfully treated with less intensive service programs and those services have not yet been tried. Families appropriate for this program should be able to benefit from services that are primarily therapeutic in nature (vs. concrete and collateral). The provision of services will have a reasonable possibility of diminishing or ameliorating the Lutheran Family Services Home Based Intensive Family Therapy problematic behaviors/issues in the home. There must be a manageable level of risk of harm to the child and/or among family members. Total number of clients to be served: 36 families Total individual clients and the children's age: 144 The maximum number of individuals to be served would be 144 (with the average family consisting of four members)with the ages of children ranging from birth to 18 years old. Total family units: 36 Sub-total of individuals who will receive bicultural/bilingual services: 36 We have one full-time clinician who is able to provide bicultural/bilingual services as needed. This estimate is predicated on one quarter of the cases referred involving monolingual Spanish speaking family members. Sub-total of individuals who will receive services in South Weld County: 36 We do not limit services based on geographical proximity. This estimate is based on one quarter of our cases being from South County. Sub-total of individuals who will have access to 24-hour service: 144 All full-time clinicians carry a cell phone and are available for crisis intervention 24-hours per day. The monthly maximum program capacity: 4 This estimate is based on 20 hours of direct service per family provided over a 6-week period of time. The annual capacity is 36 families. We have a total of 7 Master's level therapists who could provide services if needed so our capacity can be much higher. The monthly average capacity: 12 hours per month per family. Average stay in the program (weeks): 6 weeks Average hours per week in the program: Minimum of 3 hours per week per family. III. TYPES OF SERVICES TO BE PROVIDED The clinical philosophy that drives our practice is that we will provide services in the families environment whenever possible and appropriate. We believe that this treatment approach reduces the stress on the family by reducing the need for the family to adjust to our environment. We believe that we can provide more appropriate treatment in the family's 'natural environment'; their home,their church, their school, etc. The second primary philosophy that directs our practice is that we will build on the strengths of the family and will utilize a strength-based model of treatment and intervention. A clinician will provide in-home, limited family therapy which will include the development of problem solving skills, the development or strengthening of the family's communication skills, addressing the current parenting practices and developing healthier parenting habits, and working with the family on parent-child conflict management skills. The duration of services for each referral is limited to 20 hours of face-to-face contact per referral. The clinician will work with the Option B 2 Weld County Off-System Bid RFP-FYC-03010 Lutheran Family Services Home Based Intensive Family Therapy family in providing concrete services such as the development and enhancement of parenting skills, stress reduction, problem solving, budget management, recreational activities, etc., with direct interventions and hands-on parenting of the children. The Program Clinician will provide an average of 3 hours of direct service to the family per week. Weekly family therapy sessions will be designed to provide comprehensive, diagnostic and treatment planning with the family and other service providers. Therapeutic interventions will be flexible enough to bring in other service providers, if needed. The clinician will provide collateral services by assisting the families and their support networks in accessing and utilizing community resources to deal with particular risk areas identified (ex: access to drug and alcohol programs, health care, housing, employment, advocacy and the use of community support groups). The family's effective use of community resources is an imperative goal within this program as accessing resources is generally a core issue for families who have achieved a level of stress intensive enough to warrant a referral for family preservation services. The preponderance of services provided in this program will fall into this category. Therapy will be designed to resolve conflicts and disagreements within the family with specific goals identified using a structured and directive brief therapy modality. The clinician will be available to open CORE Services cases on a 24 hour basis. All clinical staff carry cell phones and can respond to a crisis (via telephone)within 1 hour. The Clinician and their supervisor will review cases at least on a monthly basis. A regular monthly meeting will be held with the county caseworker,family and other involved parties to assess whether or not the family's needs can be met with alternative community services. Every effort will be made to stay within the above parameters. Should a family present with extremely high needs at any given phase of treatment that require services above the stated maximum amounts of time per week to maintain the safety of the family members, the caseworker will be contacted and additional time negotiated. IV. MEASURABLE OUTCOMES The Family Risk Assessment Scales and the Achenbach Checklists will be used as pre and post assessment instruments to measure the following: 1. Child remains in the home at the time the case is closed: measured by observation. 2. Improvements in parental competency, parent/child conflict management and household management competency: measured with the Family Risk Assessment Scales. 3. Children who are currently in their own home will remain in their own home 12 months after the completion of Home Based Intensive Family Intervention family preservation services: measured by observation of the Department. 4. Children currently in long-term placement who are provided reunification Home Based Intensive Family Intervention services will return to their own home and not reenter out-of- home placement 12 months after completion of services: measured by observation of the Department. 5. Families who receive either family preservation or reunification services will not have a substantiated abuse or neglect 12 months after completion of Home Based Intensive Family Intervention services: measured by observation of the Department. 6. Cases which receive either family preservation or reunification services by Home Based Intensive Family Intervention will measure"LOW'on the risk assessment device at service closure: measured by the Family Risk Assessment Scales and the Achenbach Checklists. The Family Risk Scales and the Achenbach Checklists will be used with the family at the onset of treatment to pinpoint the family's specific intervention needs. The tools may be used throughout Option B 3 Weld County Off-System Bid RFP-FYC-03010 Lutheran Family Services Home Based Intensive Family Therapy the course of treatment to measure the family's movement toward amelioration of the highest risk concerns. The Family Risk Scales and the Achenbach Checklists will be completed immediately prior to program completion in order to measure the expected improvement in the family and child's functioning. The child's living arrangements will be documented at the time the case is closed. (Is the child still in the home?). An aftercare plan for each family will be developed which includes referral to a less intensive family counseling program and/or the use of informal and community resources, such as family self help groups or support network. The program staff will follow up regarding the status of the family/child at 6 months and 12 months with the WCDSS. The program staff will complete a follow up contact sheet, which will include the objectives listed by the department, i.e. Is the child still in the home? Has there been substantiated abuse/neglect in this family? V. SERVICE OBJECTIVES Family Conflict Management skills will be enhanced through individual, family and group therapy. Clinician's will provide mediation and counseling to increase the family's ability to resolve conflicts between family members so as to reduce child maltreatment issues as well as reducing delinquent behaviors on the part of the child. Improving Parental and Household Management Competency will be achieved through individualized consultation regarding child specific behavior management and support issues. The capacity of parents to provide a safe household environment for their children will be addressed by increasing the parent's awareness of safety issues as well as enhancing the parent's ability to protect their children. Improved Ability to Access Resources will be achieved through assisting parents in learning to obtain help from other sources in the community and within the local, state and federal governments. These services will be provided through individualized instruction. The three minimum service objectives that the Department would like to have assessed are inherent in the Family Risk Scales. The Family Risk Scales provide more detailed assessment of the family's risk areas and will satisfy this criteria. Also the Child Behavior Checklist will be used to assess the children's level of functioning as it applies to these objectives. The assessments will be done pre and post as well as during the course of treatment as deemed necessary by the clinician. Monthly Progress Reports and ongoing updating of the Treatment Plan will monitor the objectives. VI. WORKLOAD STANDARDS This program is intended to reduce the risk of child maltreatment in the home, reduce the risk of imminent placement of children into the foster care system and/or reunify children in placement with their families. Number of hours per day,week or month: 3 hours per week per family. Number of individuals providing the services: 1 We have one professional staff person budgeted to this program. We have a total of 7 Master's level therapists who could provide services if needed so our capacity can be much higher Maximum caseload per worker: 8 Modality of treatment: LFS is a system's theory program with a family based focus. We will provide family therapy, crisis intervention, information and referral services and will focus on skill building within the family. Option B 4 Weld County Off-System Bid RFP-FYC-03010 Lutheran Family Services Home Based Intensive Family Therapy Total number of hours per day/week/month: 3 hours per week per family A minimum of 3 hours per week with a maximum of 6 hours per week per family. Total number of individuals providing these services: 1 We currently have seven (7) staff members who are qualified to provide these services. There has been only one staff member budgeted in this program. The maximum caseload per supervisor: 1:7 Insurance: Proof of insurance is attached. VII. STAFF QUALIFICATIONS Clinicians assigned to this program are qualified by one of the following: • A master's degree in social work or another human service field; and/or • A bachelor's degree in social work or another human service field and at least one years post- degree experience in family and children's services. We currently employ three Licensed Clinical Social Workers, one Licensed Professional Counselor, seven clinicians with their Master's in Social Work, one clinician with a Master's of Art, one recruiter with a Master's in Education, one clinician with a Masters in Human Development and Family studies, eight employees with Bachelor's Degrees. All staff has expertise in family therapy and/or foster care services as demonstrated by specialized training and/or experience. We plan to send one direct service staff person and one supervisor to training to become a Level 1 Mediator. All staff in this program are required to secure thirty two hours per year of continuing education training. All staff will receive weekly supervision from a supervisor experienced in foster family support work. The clinical supervisors are also required to secure thirty two hours per year of continuing education training. VIII. COMPUTATION OF DIRECT SERVICE RATE The required budget spreadsheet is attached. Option B 5 Weld County Off-System Bid RFP-FYC-03010 RFP-FYC-03010 Attached A v Comments by SSD Supervisor: \ bit-ix __,Tit. Gam= ' 'Z_cn,.,, ,,,,n `r Ju 4i \l,(il t r rL c r �1-I 1 ( c rib S,_ /r i A'. L y� ' R sir t ( if ti Lit LT L ( a .( - R f r L�`i t f r -J c/ i l t• _r r =i 1 .( , Y(^ • i•l . Ct 3-7 r_� 7d 7 C ti: (t I-- 2.1,'. r k..r-/ -X e tt ..; ‘,27k , _ - - ('� C;-C `j Ft_i_, A �� e � L CI r •i C (LA' 4k).q (Li C •- i._1/2- r 0 _ yil)---21-r1.3 Name and Signature of SD Supervisor Date Page 27 of 32 11 I,,; �FAMILy • cair of Colorado "Services that beat, strengthen, and provide hope" Assurance Statement RE: Home Based Therapy Program The actual direct face to face rate that Lutheran Family Services charges to Weld County Department of Social Services will not be more then what is charged to the general p ' or billed to insurance agencies. s D. Barclay Da President/CEO 3800 Automation Way, Suite 200 • Fort Collins, CO 80525-3433 • (970) 266-1788 • Fax (970) 266-1799 • www.lfsco.org .- * ACCREDITED S`�,y." l " =a. �//( 0 United Way Helps x.r. Hc:URD --__ _-,_- - - ONLY AND _ ._ - - 03/13/2003 vR�DUtER erta S A TE MARSH ADVANTAGE AMERICA CONFERS NO RIGHTSDOES UPON THE EXTEND OR HOLDER. THIS CERTIFICATE NOT AMEND, EXTEND OR 160 SPEAR STREET ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE SAN FRANCISCO,CA 94105 - -- -• — — — -- — — — — ..._. _. ._ CDMPANY GUIDEONE SPECIALTY MUTUAL NSURANCE A INSURED COMPANY GUIDEONE MUTUAL INSURANCE COMPANY B LUTHERAN FAMILY SERVICES OF COLORADO -..-._. - _ _. ..__ _ _ ._. .- _- __ - .-_. _ _- _ - 363 SOUTH HARLAN, SUITE 200 COMPANY C DENVER,CO 80226 COMPANY D I EIFHTPISFI NCE L HA E E 8 E HEN AB V 0 P I PE I INDICATED,NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED 8 Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTA TYPE OF INSURANCE POLICY NUMBER DATE IMMICINTY) FATE(MMO0IW) GENERAL LIABILITY 1213-263 7/1/02 7/1/03 GENERAL AGGREGATE 3 3,000,000 A X-COMMERCIAL GENERAL LIABILITY DUCTS•COMPIOP a I -3701103100- j CLAIMS MADE LXl OCCUR PERSONAL l AOV INJURY 3 T'UUU:DDDD- --OWNER'S E CONTRACTOR'S PROT EACH OCCURRENCE 3 1;ODO:O00- (r SOCIAL WORKERS& (PER FORM PCG7550) FIRE DOMOE wymlfn) 1_COO OW ..� t OF EL(SRSTA-I' MED LX? MY«I•o.lFar r -•CM- AU POMOB1LE LABILE COMBINED SINGLE LIMIT I — ANY AUTO __-,---_ --_,- - ALL OWN WOLT INJURY I SCHEDULED AUTOS ^W w n) -, - -. ,_,- - _ HIRED AUTOS r:01LY INJURY S NON-OWNED AUTOS - PR-EmGIBaFF-gym))-„-,- - - --,-- ._._ --- -- .-_. _- PROPERTY DAMAGE I GARAGE LIABILITY AUTO ONLY.EA ACCIDENT S - - - - 1 ANY AUTO OTHER THAN AUTO ONLY' _ - - _- --EACH ACCIDENT 3 --- AGGREGATE I -. -- - - EX1 ED LABILITY 7/1/02 7/1/03 EACH OCCURRENCE 3 4,1300,000 B ' EGATE BUMBRCLIAFORM AGGR .--.— _T,OOO . OTHER THAN UMBRELLA FORM 3 WORKER'S COMPENSATION AND IZOOMtA_I r' - _ -. - EMPLOYERS'DASILITY EL EACH ACOI-ENT S THEPROARIITON —IINCL EIDISEASE.POLICYIIMIT 3 — — -- --— FAATNERBRXECUTNt • 111 -- —.— _ wisest APE: ExCL EL DISFABE•EA EMPLOYEE S OTHER IiiP IRJK LIP DPETQIIURsIC AOWflIQ RE IM Ilea. CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED (CG 2026)AS RESPECTS GENERAL LIABILITY ONLY IN CONNEZTION WITH CONTRACT SERVICES PROVIDED BY THE INSURED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES B! CANCELLED BEFORE THE WELD COUNTY SOCIAL SERVICES EXPIRATION DATE THEREOF. TIE ISSUING COMPANY WILL ENDEAVOR TO MAIL ATTN:JUDY A.GREIGO, DIRECTOR 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, PO BOX A BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY GREELEY,CO 80832 OF ANY KIND UPON TEE COMPANY, ITS AGENTS OR REPRESENTATIVE• 1/I� N ALNe I SBSr _. PROGRAM BUDGETS COMPUTERIZED BUDGET ` PROGRAM Transportation Visitation A Visitation B Mediation HBT Parent Coach Mentoring FP Consult i TOTAL HOURS OR DAYS OF DIRECT SERVICE PER CLIENT 52 39 52 5 20 40 36 4 B TOTAL CLIENTS TO BE SERVED 48 17 37 30 36 28 29 12 C TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR(A X 8) 2,496 663 1,924 150 720 1,120 1,044 48 D COST PER HOURS OR DAYS OF DIRECT SERVICES(E/C) $12.50 $8.75 $26.20 $25.26 $21.05 $19.32 $22.03 $23.67 E TOTAL DIRECT SERVICE COSTS FACE-TO-FACE $31,191 $5,802 $50,413 $3,789 $15,154 $21,641 $22,995 $1,136 F ADMINISTRATION COSTS NON-FACE-TO-FACE ALLOCABLE TO PROGRAM $54,223 $28,762 $108,195 $9,252 $49,928 $38,301 $39,478 $3,487 G OVERHEAD COSTS ALLOCABLE TO PROGRAM $19,762 $6,587 $18,298 $1,464 $7,319 $9,515 $732 $732 H TOTAL DIRECT,ADMINISTRATION B OVERHEAD COSTS(E+F+G) $105,175 $41,151 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 I ANTICIPATED PROFITS CONTRIBUTED BY THIS PROGRAM $0 $0 $0 $0 $0 $0 $0 $0 J TOTAL COSTS AND PROFITS FROM THIS PROGRAM(H +I) $105,175 $41,151 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 K TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR THE YEAR(C) 2,496 663 1,924 150 720 1.120 1,044 48 L RATE PER HOURS OR DAYS OF DIRECT,FACE-TO-FACE SERVICE TO BE CHARGED TO WELD COUNTY SOCIAL SERVICES(J/K) $42.14 $62.07 $91.95 $96.70 $100.56 $62.01 $60.54 $111.56 • DIRECT SERVICE COSTS mrnru rcaaeD BUDGET Minimum Budget Average Total %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY - %OF TIME SALARY X OF TIME SALARY %OF TIME SALARY DOOM /q SalarylBen Salaries/ 100% SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND DESCRIPTION or CPO FTEI ®1.0 FTE BenellMOther ALLOCATED PROGRAM OTHER COST PROGRAM OTHER COST PROGRAM OTHER COST PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM TransoOrlNbn VisSallonA Visitation B MepMlbn HBT parent Coadi Mortaring • FP Comu5 . A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 38 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 48 17 37 30 36 28 29 12 C TOTAL HOURS OR OATS PER PROGRAM FOR YEAR 2406.00 6850 1924.00 15000 720.00 1120.00 1044 00 48.00 DIRECT LABOR FACE.TO.FACF POSITION 110 E OR O5 FUNCTION Bums,JW MS 045 $40,151 $18,08145 YES 0.004 50.00 0.00% $0.00 100.00% 518081.45 $0.00 5000 $0.00 $000 $000 Fbres.SUS BA 015 $33,700 $15.16500 YES 0.00% $0.00 0.00% 50.00 0.00% 50.00 30.00 30.00 $0.00 100.00% $18,08145 $0.00 Bealds,TOI BA 0.45 $42,851 $19.28205 YES 0.00% $0.00 000% $0.00 100.03% $18,081.45 $0.00 $0.00 $0.00 $0.00 $0.00 Boatman.Sharma 145 0.45 $31,947 $17,526.15 YES 30.00 $0.00 Md4S.Hob BA 0.50 $37170 $18, $000 20.00% $].03000 75.00% $11,373 75 $000 $0.00 5,00% $758.25 5$0.00 YES 10.050, 518,5$0.00 0.00% $000 0.00% $0.00 $003 $0.00 $0.00 $0.00 $0.00 OeS1aMe,Shen BA 50.00 NO $0.00 Thomas Shawn $0.00 $0.00 $000 $0.0 $O00 $000 $000 50 00 NO $000 $000 $0.00 $0.00 $0.00 50.0 $000 $0.00 HetledeG Cabe 5000 NO $0.00 $00 Ultleswmd Courtney $000 $000 $000 $000 $000 $000 Luce Kitty $000 NO $000000 $00 $0.40 $00 $000 $000 $0.40 $0.00 §000 NO SOHO I S000 $0.00 $000 $0.00 $0.00 $0.00 $000 Hitcher. $0.00 NO $0.00 i II $000 $0.00 000% $0.00 0.00% $000 $000 $000 S000 Vacant ARM 50,00 NO 30,0 I '4 -7 $000 $000 $000 $00 0.00% $0.00 .000% $0.0 $0.00 Vacant BA :'015 $37,170 $18,505.50 YES r 10,00% Eo0 SO 00 SO 00 $00 0.00% $00 30.0 50.0 Vet art BA 0.50 $31,1)0 $18565.0 YES 10.00% f,. 50.0 Vacnl BA 045 $3),170 $16,726.50 YES 0.00% SO OD 0.00%' $00 0.004 $00 300 $0.0 10,00% $18,72850 SO 00 $0.0 TOTAL DIRECT LABOR PER PROGRAM $140,87855 $7.45 $18,585.0 500 $16.0 $38,16200 $20.22 $3,033,0 $15.50 $11,373.75 $1.0I $16.728.50 $1001 $18,0145 $150 $758.25 OTHER OIRFITCOSTS PER PROGRAM FAPF.T¢FAr,F VBWbn Home $9,60000 YES 25% $2400 25% $2400 50% $4,60.0 $00 $00 $00 $00 $0.0 Cao PMnn ':. $4.200.0 YES ..27% $11340 9%.. $3780 25%' $1,000 2%: $840 10% $420.0 13%'. $548.0 13% $5460 1% $42.0 Mileage $33.00.0 YES "27% $90)20 '0%: $30240 25% $8400 2% $6720 ::10% 53,]80.0 13% $8980.0 13% $43660 1% $330.0 $00 NO 5000 SOW $D0 Soo $006 $000 $00 $000 NO $00 500 SO0 .. $006 $00 $0,00 $000 $000 • TOTAL OTHER DIRECT COSTS PER PROGRAM $47,400.0 $50 $12,805.0 $6.75 $5,802.0 $14,250.00 §Sp §7580 5325 $3,)80.0 14.39 $4, 0 0$7.41 914 $4.71 $4,914. $] 088 $378. E GRAND TOTAL DIRECT SERVICE COSTS $18807855 $12.50 $31,19100 1875 $5.80200 $25.20 $501120 $25.28 $3,789.0 $21.05 $15,15]75 $19.32 $2f&O50 $22.03 $22,99545 $23.87 $1,136.25 ADMIN COST NON-FACE-TO-FACE COMPUTERIZED BUDGET Minimum Budget Average Total X OF TIME SALARY %OF TIME SALARY COP TIME SALARY X OF TIME SALARY X OF TIME SALARY %OF TIME SALARY - 'A OF TIME SALARY %OF TIME SALARY I Degree 601 Salary/Bon Salaries, 100% SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND DESCRIPTION or C<n FTES @1.0 FTE BeneetsiOther ALLOCATED PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM Transportation visitation A VM1oon B Medullon HBT Parent Coach MCNomq FP Consult A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 36 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 48 17 37 30 36 28 29 12 C TOTAL MOORS OR OATS PER PROGRAM FOR YEAR 2406.00 663,00 192400 150,00 72000 1120.00 1044.00 48.00 40POT I AMOR NOT FACE-TO{ACF Bonns$•JYYB.CJNGW MS 041 $40,181 $16,47421 YES 25.00% $1.11655 15,00% $2.471.13 60.00% $9,884.53 $000 $00 5000 50.00 $000 Flores,Jests,Tleamsm Coordinator BA 0.55 $33,70 $18,5350 YES 0.00% 00 080% $0.0 0.00% 5000 0.00% $0.00 SO 0 $0.0 100.00% 516535.0 000% $0.0 Edwards,TM,Treatment Coordinator BA 0.55 $42,851 $23,588.0 YES 25.00% $5,802,01 15.004 $3,535.21 60.00% $14,140.83 $0.00 $00 $0.00 $0.00 $0.0 Boatman.Shasta•Cenida MS 0.55 .$38047 $21420.85 YES $0.0 $00 $0.00 16.00% 53,42]34 70.00% $16,922.47 $0.00 $0.00 5.005 $1071.04 McNeil,Holy.TBamai C'016M91M BA 055 $37,170 $2044350 YES 2560% $5110.88 15,0% $3,066.53 80,00%. $12,268.10 $0.0 $00 $0.00 50,0 $00 man,,Sheer. BA 1.00 $46,681 $46,646103 YES 25.00% $11,66525 16.00% $6,908.15 0.0% $27,098.0 $00 $0.0 $0.00 $00 $00 Thomas.511am,Pr°9ram DIRrelf LCSW 0.34 $63,30 521.54444 YES 15.00% $3231.87 000% 11,939.0 34.00% $7,325.11 3.0% $846.33 16.00% $3,878.0 10.00% $2,154.44 10.00% $2,154.4 1.00% $21544 HNdecka,Cow,Supall Staff HS 0.34 534,868 $11,85444 YES 1500% $1,778.17 9.00% $1,00.0 34.00% $4,030.51 30% $95583 18.00% $2,133.60 10.00% $1,18544 10.00% $1,16544 100% $111354 UMMW00d,Courtney.Support Stoll HS 0.34 $27,530 $9,360.20 YES . 15.00% $1,404.0 060$ $84242 34.00% $3,182.47 3.00% $20.81 18.00% $1,664.64 10.00%. $936.02 10.00% $936.02 1.00% 593.0 Lucas.Kate%,Support Staff HS. 0.09 $30,382 $2,582.47 YES 15.00% $38737 0.00% $232.42 34.00% 5078.0 3.006 $77.47 18.00% $464.64 1060% 5258,25 10,00% $20.25 1.00% $25.82 Boa,Jule,PnuRam Manager LCSW 0,50 $44,873 $22438.50 YES $00 $000 500 14.00% $3141.11 8000% $17,949.20 $0.0 00 6.00% $1,346.19 Swanson,JWe,VPo&Progran Seruirm MA 0.12 $7670 59,204,0 YES 15,00% $130.0 9.0% 5628.38 34.00%: $312938 30% $276 12 18.00% $1,65672 10.00% 1920,40 10,00% $92040 1.00% $92.04 Hatlor,AMT.Pavan Manage, MSW 040 :$43305 $17,356.0 YES .:00016 50.0 $0.0 $00 500 1000 5000% $6879.0 5000% $8,079.0 $00 Va:ml BA 0.55 :.$37,170 52043.0 YES $0.0 10.0% $17,358.0 Vacant BA 0,55 ..$37,170 $20430 YES 25.0% $511088 15,00% $306.53 000%: $1226610 $00 50.0 ... $00 500 50.0 TOTAL DIRECT LABOR PER PROGRAM NOT FACE-TO-FACE $202,320.0 $160 $40,07840 E36.Z] $2401]& $19.43 $95,068.81 04>0 $6,201.641 5O0) $44.689 67 52812 $31,481.0 3918 $32,060 561.)2 $2.00289 OTHER DIRECT POSTS PFR PROGRAM NOT FArF-TO.FAr.F Direct Pm9rem CmM Pmlaslw ar... .50.0 NO 00 0 50.0 Soo $00 tom 00 ) Soo -a $0.0 52,0 1.00 YES 27,00% 5)23 0 9.0%% $24129 2560% $6)025 2.00%: $5382 100% $206.10 13.0% $48853 13.00% $38853 1.00% 526.81 ' $28$09.0 YES .27,00%: $723661 900% $21132] :.2560%. 58]075 ':200%'. 5531300 .10.006 52.80.0 590%' 53.16138 :., 13.00%' $155069 :..1.00%. $20.0 T�IAm E> 511.025,0 YES 270%: 59220.58 6.0% 51,0)353 25.00%- 529820 2.00%. $238.58 10.0091 51,1020 13.OD%: f1,504 '.13606 51,50.81 1.00%.: 5110.28 $5,08/,0 YES 2700% 5160828 .0,00% $455.]8 .„ 25.00%: 512660 "20%' 5$5128 ;1000% $25880 19.00% $33618 1300% $336321.00%'. $50.641 MernBsrsh�OPa SIMn '� "-0 .$2508.00 VES 2700%: $89822 $232.]! $51,72 . ...10.00% $20.0 13.00% 533818 '43.00%' 539018 ...1.00% $2566 M%wsanps Ea9Msu �. $9,321.0 YES 42760$ $8966) 1:0.00% 029868 , 25606': $83025 2.00%: .�.;+ " 5062 10.00% 535000 = 1J 0%' $4$000 tf 1300%; 48$000 $33.21 , $00 $0.0 $0.0 $0,0 13.00% $000 1360% $0.0 LOOK 50.0 NO 500 fOm " " 000 500 :1 000 1$6.08 $Om 1$6.52. 500 50.0 TOTAL OTHER DIRECT COSTS NOT FACE-TO-FACE PER PROGRAM 552,303.0 $567 5111411 5).11 $4,]1447 081 513,005,75 0.0 $147.0 $728 $5,238.30 $608 56,800]9 $8,52 58,00.79 510.91 $52389 F GRAND TOTAL DIRECT SERVICE COSTS NOT FACE-TO-FACE $334,712.0 $21.72 $54,222.81 $4336 $26,76211 50.23 $10,195.39 581.0 $9,252.47 50.31 $19,928.1] $3420 $364.301.95 $]1.81 $38.06.35 $72.64 0,4052 • OVERHEAD COSTS AND PROFITS COMPUTERIZED BUDGET 09QRABA % ALLOCATED I % ALLOCATED 1 % ALLOCATED I % ALLOCATED I ALLOCATED I ALLOCATED I ALLOCATED ALLOCATED I 0 190% ALLOCATED OVERHEAD COSTS ALLOCATED OVERHEAD COSTS ALLOCATED OVERHEAD COSTS ALLOCATED VERHEAD COSTS %ALLOCATED VERHEAD COSTS 51 ALLOCATED VERHEAD COSTS %ALLOCATED VERHEAD COST%ALLOCATED VERHEAD COSTS DESCRIPTION COSTS 0 TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM PROGRAM T2mpoNliO V%naton A Visitation B Mediation HBT Parent LoathMGM0Iay • PFP Connut A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 40 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 48 17 37 30 38 28 23 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 2490.00 883.00 182400 15000 720,00 1120 00 92000 48.00 OVERHEAD TOM 098.MA6(14%et expenses) $73,191.00 YES 27001E $1076157 9.00% $6.517.19 25.00% S18,2WJ5 2.00% 51463.82 10.00% $7,318.10 13.00% $9,51483 13.00% 59,514.63 1.00% $731.01 NO SO00 $000 SO 00 NO SOTO $O00 $0.00 $0.00 $0.00 $000 NO5000 $000 $000 SO.TO 5000 5000 $000 50.00 $0.00 $D.00 NO 50.00 SOTO 5000 50.00 5000 S000 SO.OS NO $000 $0.00 $0,00 $0.00 5000 $000 $SO 000 NO $000 $000 $000 ao.oa soro so.00 SO Soto $om som so.00 NO $000 $000 $0.00 $0.00 MI 00 $0,00 $000 NO $O.00 $0.00 $0.00 $0.00 $000 $000 $000 NO $0.00 $000 $000 WOO SOTO WOO $000 NO $009 $000 $000 $000 $0.00 5000 - Sow SD SD,DD 50.00 SOW NO $000 $0.00 $0.00 $0.00 $0.00 NO SOHO $0.00 $000 $0.00 $0.00 $0.00 50.00 5000 SO CO $0.00 - NO $000 S000 $0.00 $000 $000 $0.00 - $000 NO $000 5000 50.00 $000 $000 $0.00 $000 NO $000 $000 $000 $000 $0.00 SO 03 So ao 50 CO $000 $000 SD.00 som $0.00 50.00 50.00 NO $O.00 so a0 MOO som som som soao 50 00 G TOTAL OVERHEAD COSTS $73,191.00 518,761.57 56,58718 51829715 51.183.@ 5],319.10 58.51%83 59,50.03 5]31.81 I TOTAL ANTICIPATED PROFITS $0.00 I YES 15%. $003 9%.... $000 34% $000 3% 50.00 101E SO°° 20% $000 20% $000 1% SO.BO TOTAL OVERHEAD ANC ANTICIPATED PROFITS $73,19100 $19,76157 $8,587.19 $16.297 75 $1,18382 5],319.10 58,514.03 59,51093 $731.91 Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission(Core)Funds Type of Action Contract Award No. X Initial Award PY 03-CORE-0021 Revision (RFP-FYC-03005) Contract Award Period Name and Address of Contractor Beginning 06/01/2003 and Lutheran Family Services Ending 05/31/2004 Lifeskills-Mentoring 3800 Automation Way, Suite 200 Fort Collins, CO 80525 Computation of Awards Description Unit of Service This program serves at-risk youth ages 6 to 18 The issuance of the Notification of Financial who are currently in one of the following Assistance Award is based upon your Request for situations; (1)at risk of being placed within the Proposal (RFP). The RFP specifies the scope of custody of DSS, (2) at risk of losing his/her services and conditions of award. Except where it is current placement, (3)recently reunified. This in conflict with this NOFAA in which case the program is meant to be a source of positive, NOFAA governs,the RFP upon which this award is adult support for youth. Capacity to serve a total based is an integral part of the action. of 29 individual clients,monthly average Special conditions capacity is 7, average stay in the program is 12 1) Reimbursement for the Unit of Services will be based weeks, average number of hours per week is 3. on an hourly rate per child or per family. Bilingual/bicultural and South County services 2) The hourly rate will be paid for only direct face-to- are available. face contact with the child and/or family, as evidenced by client-signed verification form, and as Cost Per Unit of Service specified in the unit of cost computation. 3) Unit of service costs cannot exceed the hourly and Hourly Rate Per $ 60.54 yearly cost per child and/or family. Unit of Service Based on Approved Plan 4) Payment will only be remitted on cases open with, Enclosures: and referrals made by the Weld County Department X Signed RFP: Exhibit A of Social Services. X Supplemental Narrative to RFP: 5) Requests for payment must be an original submitted to Recommendation(s) the Weld County Department of Social Services by X Conditions of Approval the end of the 25th calendar day following the end of the month of service. The provider must submit reque sts for payment on forms approved by Weld County Department of Social Services. Approv s: Program Official: By By David E. Long, Chair Judy . Gri gc Directo Board of Weld County Commis oners Wel offuntty epartmen of Social Services Date: 41-30 Date: L/// y/03 0,2003-/00? EXHIBIT "A" • INVITATION TO BID OFF-SYSTEM BID 02-03 RFP-FYC 03005 DATE:February 19, 2003 BID NO: RFP-FYC-03005 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street, P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-03005) for:Colorado Family Preservation Act--Life Skills Program Emergency Assistance Program Deadline: March 14, 2003, Friday, 10:00 a.m. The Families, Youth and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners' authority under the Colorado Family Preservation Program Act (C.R.S. 26-5.5- 101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to run from June 1, 2003, through May 31, 2004, at specific rates for different types of service, the county will authorize approved vendors and rates for services only. The Life Skills Program must provide services that focus on teaching life skills which are designed to improve household management competency, parental competency, family conflict management and effectively accessing community resources. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date (After receipt of order) BID MUST BE SIGNED IN INK Jamew'D Barelpy TYP R PRINTED SIGNA VENDOR Lutheran Family Services (Name) dwritten Si ture By uthorized Offi er or Ag of V er ADDRESS 3800 Automation Way, #200 TITLE President/CEO Ft. Collins, CO 80525 DATE / PHONE # 970.266. 1788 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 32 RFP-FYC-03005 Attached A LIFE SKILLS PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING FAMILY PRESERVATION PROGRAM 2002/2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2003-2004 OFF-SYSTEM BID 02-03 RFP-FYC-03005 NAME OF AGENCY: Lutheran Family Services ADDRESS: 3800 Automation Way, #200 Ft. Collins, CO 80525 PHONE: 970.266. 1788 970.356.6080 CONTACT PERSON: Amy Hatcher TITLE: Program Manager DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving household management competency,parental competency,family conflict management, effectively accessing community resources,and encouraging goal setting and pro-social values. 12-Month approximate Project Dates: _ 12-month contract with actual time lines of: Start June 1,2003 Start End May 31, 2004 End TITLE OF PROJECT: Mentoring Program AMOUNT REQUESTED: Aivlc4L' . Nafclur /4/U. �� C°—�i(e� 3 10) -63 Name and Signature of Person Preparing Document Date Judy A. Griego,Director Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2002- 2003 to Program Fund year 2003-2004. Indicate No Change from FY 2002-2003 to 2003-2004 x Project Description X Target/Eligibility Populations X Types of services Provided X Measurable Outcomes X Service Objectives X Workload Standards X Staff Qualifications X Unit of Service Rate Computation Program Capacity per Month x Certificate of Insurance y Assurance Statement Page 26 of 32 Core Services Proposal Life Skills FY 03-04 Lutheran Family Services of Colorado Mentoring Program I. PROJECT DESCRIPTION Lutheran Family Services (LFS)of Colorado is a community-based agency with an experienced staff that offers a wide range of services to children, families and adults. It is a non-profit agency, which has provided human services to Colorado since 1948. Although the agency was established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides services to all individuals without consideration of religious beliefs, race, ethnicity, sex or economic status. Mentoring Program Lutheran Family Services' Mentoring Program is part of a comprehensive array of family preservation services offered by LFS. The program's mission is to decrease at-risk behaviors in youth and to preserve family stability (with birth, adoptive, or foster families). The program is designed to build developmental assets, social skills, and basic life-skills in a child's life by providing a supportive mentoring service for a limited length of time using flexible service modalities that are determined by the youth's strengths and needs. Mentoring services provided focus on not only being a positive role model and advocate, but also assisting youth in building developmental assets in his/her life. Research conducted by The Search Institute of Minneapolis, Minnesota, has found that there are essentially 40 factors, developmental assets, which are essential to a youth's success in life. These assets include skills, relationships, values, and self-perceptions. There are 20 external (things that other people provide)and 20 internal (things that develop within)assets. Search Institute research indicates that young people with more assets tend to posses positive attitudes and behaviors that protect them from making harmful, unhealthy choices. "Youth with more assets are less likely than youth with fewer assets to engage in 24 risky behaviors, such as tobacco use, gambling, violence, and shoplifting (Search Institute, 1999)." Research conducted further indicates that approximately 62% of youth possess fewer than 20 developmental assets. The Mentoring program is designed to assess and then to enhance and increase assets (a minimum of three per child), both internal and external, in the following areas: Support(i.e., positive adult relationships, family support, school support, etc.) Empowerment(i.e., service to others, volunteering, safety, etc.) Boundaries and expectations (i.e., positive peer influences, rules, role models, etc.) Constructive use of time (i.e., creative activities, youth programs, etc.) Commitment To learning (i.e., study time, reading for pleasure, study skills, etc.) Positive values (i.e., responsibility, restraint, honesty, integrity, etc.) Social competencies (i.e., conflict resolution, decision-making, interpersonal skills, etc.) Positive identity(i.e., cultural identification, self-esteem, positive view of future, etc.) Together, the Mentor, DSS Caseworker, family, and the youth will assess and develop an individualized plan to increase at least three assets the youth feel are most important. The needs Lutheran Family Services'Mentoring/Asset-Building Program of the child are addressed, rather than focusing on one problem. Our Mentors will further focus on building a relationship with youth, providing support to youth, and having fun! II. TARGET/ELIGIBILITY POPULATIONS: The program is intended to serve at-risk youth ages 6 to 18 who are currently in one of the following situations: 1) at risk of being placed within the custody of DSS, 2) at risk of losing his/her current placement, 3) recently reunified. This is not a program intended to treat physical health or mental health issues. It is meant to be a source of positive, adult support for youth in all of Weld County. A. Total number of clients served: 29 We have budgeted one professional staff person to this program. We currently have 16 professional staff that could provide services in this program, if needed. The number of clients served represents the caseload of the person budgeted. B. Total individual clients and the children's ages: 29 We estimate that each family will have three family members. Children's ages can be from six to 18 years. C. Total family units: 29 This number reflects the caseload of one professional staff person. As outlined above, we can have other staff provide these services if we receive the referrals. This number is predicated on one child per family being served. D. Sub-total of individuals who will receive bicultural/bilingual services: 7 We have had two bilingual workers on staff since late last summer and we have not experienced a significant increase in referrals of families who are monolingual and speak Spanish. This number reflects approximately one quarter of our budgeted clients. E. Sub-total of individuals who will receive services in South Weld County: 7 We do not limit our services geographically. This number is reflective of an estimated one quarter of the referrals being from South County. F. The monthly maximum program capacity: 5 This number is based on the budgeted number of clients per year(29). We will provide an average of 3 hours of direct service per week for twelve weeks to the youth in the program. As outlined above, we can assign as many staff to this program as the referrals warrant, so our maximum capacity can be much larger. G. The monthly average capacity: 7 This number is based on our budgeted capacity. H. Average stay in the program (weeks): 12 I. Average hours per week in the program: 3 Together the DSS caseworker, the family, the Mentor, and the child will determine the number of weekly direct service hours per individual (minimum of one and a maximum of five). 2 Lutheran Family Services'Mentoring/Asset-Building Program III. TYPES OF SERVICES TO BE PROVIDED Assessment of Assets: Together, utilizing the Asset Checklist developed by the Search Institute, youth and Mentor will assess the eight categories of developmental assets(40 total)that youth feel they experience upon both intake and case closure. The assessment is helpful in the development of goals for the youth. It is also a means of measuring progress. This tool can further be utilized to assess the strengths and needs of a particular youth in each of the following areas: support, empowerment, boundaries and expectations, constructive use of time, commitment to learning, positive values, social competencies, and positive identity. Mentoring/Asset Building (Teaching, Modeling, Demonstrating,and Building Basic Life and Social Skills): After youth and Mentor together assess his/her developmental assets upon intake, they will work together as a team to devise goals. The purpose of these goals will be to work together to build more positive assets in the youth's life (the youth and Mentor will focus on increasing at least three assets). Through fun, a positive relationship, new experiences, modeling, demonstration, and education, Mentors will provide youth with the support they need to build developmental assets and adaptive strategies in the above-mentioned areas (i.e., support, commitment to learning, social competencies, etc.). The following are examples of skills and support a Mentor can provide: reading together, playing a new sport, doing homework, teaching study skills, teaching emancipation skills, going to a play, teaching social skills, volunteering,joining a club, listening to concerns, teaching and demonstrating organizational skills, etc. Advocacy and Linkage to Sources of Support in the Community: The Mentor will assist youth in accessing and utilizing community resources available to youth. The effective use of community resources is an imperative goal of this program. The youth will know where to locate support through community connections in the future when needs arise. Access to community resources and activities reduces isolation and builds developmental assets. Cost Containment(Step down services) This program is not based on the provision of introspective therapy services, which are typically provided for a longer duration of time with more complex goals. This program provides more 'applied'or'hands on'services. The goals of this program link youth to the community, in potentially low or no cost activities that can be maintained by the family after the termination of services. IV. MEASURABLE OUTCOMES The overall outcome objectives of the Mentoring Program are to reduce at-risk behaviors in youth, to preserve placements/reunifications, to providing positive adult support, to build assets or adaptive strategies, and to link youth to community connections. The number of assets a youth possesses will be measured both at intake and case closure through self-assessment utilizing the Asset Checklist developed by the Search Institute. As previously mentioned, there are a total of 40 assets (20 internal and 20 external),which fall into eight categories including: support, empowerment, boundaries and expectations, constructive use of time, commitment to learning, positive values, social competencies, and positive identity. Together, youth and Mentor will devise goals to build developmental assets (a minimum of three) in a youth's life based on the individual strengths and needs of the youth. Progress on goals will be assessed throughout the service period through client self-report and Mentor observations. This progress, or lack there of, 3 Lutheran Family Services'Mentoring/Asset-Building Program will be documented in monthly reports. Upon discharge, the pre and post assessment scores will be included in a discharge report. Youth will report that they experience more assets at case closure in comparison to the date of case opening. V. SERVICE OBJECTIVES WCDSS has identified both improved goal setting and pro-social values, and improved ability to access community connections as service objectives. Both of these objectives are included in the services provided through the Mentoring Program. Youth will develop their own goals, based on their own needs and agendas, with the assistance of a Mentor. They will also build pro-social values through new experiences, positive adult relationships, community involvement, education, volunteering, etc. Progress and goal attainment will be measured both through self-assessment utilizing the Asset Checklist and through Mentor observation. VI. WORKLOAD STANDARDS A. Number of hours per day,week, or month: 18 per week Each child/youth is budgeted to receive 3 hours of direct service per week for 12 weeks. We are budgeted to provide services to 6 children/youth per week for a total of 18 hours of direct service per week. These numbers are based on the budgeted number of cases and one professional staff person. We can provide services to more children/youth, if referred. B. Number of individuals providing the services: 1 The budget submitted shows one professional staff member providing services in this program. As mentioned in an earlier section, we have 16 staff members who could provide services in this program. C. Maximum caseload per worker: 6 In our structure, a full time professional staff person can provide 16-20 hours per week of direct service so the caseload will be 6 cases per worker if they are providing 3 hours of direct service per case. D. Modality of treatment: We utilize education, modeling, and demonstration to build on individual strengths and to teach skills that will empower and stabilize youth. E. Total number of hours per day/week/month: 18 per week Each child/youth is budgeted to receive 3 hours of direct service per week for 12 weeks. We are budgeted to provide services to 6 children/youth per week for a total of 18 hours of direct service per week. These numbers are based on the budgeted number of cases and one professional staff person. We can provide services to more children/youth, if referred. F. Total number of individuals providing these services: 1 We currently have one staff member budgeted to this program. Our structure has been established to allow us maximum clinical flexibility. We currently have 16 staff that can offer services in this program, not including the program supervisors. 4 Lutheran Family Services'Mentoring/Asset-Building Program G. The maximum caseload per supervisor: 1:7 H. Insurance Our proof of insurance, naming Weld County Department of Social Services as co-insured, is attached. Our Mentors work flexible hours, typically 9:00 a.m. to 8:00 p.m., Monday through Friday. Weekends are taken into consideration if the family is unable to meet during the week. VII. STAFF QUALIFICATIONS Professional staff assigned to this program are qualified by one of the following: • A master's degree in social work or another human service field; and/or • A bachelor's degree in social work or another human service field and at least one years post- degree experience in family and children's services. We currently employ three Licensed Clinical Social Workers, one Licensed Professional Counselor, seven clinicians with their Master's in Social Work, one clinician with a Master's of Art, one recruiter with a Master's in Education, one clinician with a Masters in Human Development and Family studies, eight employees with Bachelor's Degrees. All staff has experience in child and family services. All staff in this program is required to secure thirty-two hours per year of continuing education training. All staff will receive weekly supervision from a supervisor experienced in child welfare work. The supervisors are also required to secure thirty-two hours per year of continuing education training. VIII. UNIT OF SERVICE RATE COMPUTATION The budget spreadsheets are attached to this proposal. 5 RFP-FYC-03005 Attached A • Date of Meeting(s)with Social Services Division Supervisor: o7-95-03 Comments by SSD Supervisor: OS?5"-- 3 Name and Signature of SSD Supervisor Date • �FAMILY r� W � 0.4 F f .+ of Colorado "Services that heat strengthen,and provide hope" Assurance Statement RE: Life Skills Program - Mentoring The actual direct face to face rate that Lutheran Family Services charges to Weld County Department of Social Services will not be more then what is charged to the general p is or billed to insurance a envies. 79 Ja e D. arclay Dat President/CEO 3800 Automation Way, Suite 200 • Fort Collins, CO 80525-3433 • (970) 266-1788 • Fax (970) 266-1799 • www.lfsco.org Mk /Krim �,T"f��'{�"—'`w 3l.'ll/(' )) imam way xnw x.r. Hc:URD -- - -- „. .- _ . 03/13/2003 PR•D E- Oa # A - �. 1 • - • •• `F • • MARSH ADVANTAGE AMERICA ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 160 SPEAR STREET ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE SAN FRANCISCO,CA 94105 COMPANv GUIDEONE SPECIALTY MUTUAL NSURANCE A IN5UReo COMPANY GUIDEONE MUTUAL INSURANCE COMPANY LUTHERAN FAMILY SERVICES OF COLORADO •_-D,-. • , _. ..__ _ _ ._. - __ __ _ ._. _ _. _ ._. _ 363 SOUTH HARLAN,SUITE 200 COMPANY DENVER,CO 80228 _ C __ — -_, __—_—. _ —_— ,_„_ — _,— _ ,— COMPANY Co I IF T I F INSURANCE L NA E S E MN AB P I PE 1 INDICATED.NQ1WTHSTANOING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY SE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED B Y THE POLICIES DESCRIBED HEREIN I6 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY NAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE(MMIDDIVO DATE IMMIDIYM GENERAL LIABILITY 1213-263 7/1/02 7/1/03 GENERAL AGGREGATE f 4,000,000 A X-COMMERCIAL GENERAL UAS'UTY MODUCTB.COMPL;al 3 000;00c --O 1 CLAIMS MADE OCCUR PERSONAL I ADV INJURY f T.OW 3R1O- WNJ LER'SECONTRACTORSPROT EACHOCCUPRfNCE f t,0DUObU ' • L- SOCIAL__WORKERS& (PER FORM PCG7550) AWE DM,A0E (A„2,,,;)I 1'D O DI�r' �OUTJS It5i S LIAR MEUEXP(Myon•Pr•en) 1 5.000 - - AU FOMOBIL!LIABILITY COMBINED SINGLE LIMIT 1 ANY AUTO ALL OWNED AUTOS SP? ^ SCHEDULED AUTOS gig IN,UPY / HIRED AUTOS B0 NON-OWNED AUTOS IP.GIEtt. t /I RY t _.. ._. .__. ._ - - --.-_ PROPERTY DAMAGE t GARAGE LIABILITY AUTO ONLY-EA ACCIDENT 3 - ANY AUTO OTHER THIN AUTO ONLY--- _. - _.- - EACH ACCIDENT 3- - - - --- __ _.--. _,__ ._ - __ --- - - - --. AGGREGATE S . . EX.'.EBB LIABILITY 7/1/02 7/1/03 EACH OCCURRENCE S 4,4300,000 B UMBRELLA FORM AGGREGATE - f- 'rooD oo -' OTHER THAN UMIRELLA FORM S WORKER'S COMPENSATION AND I Tarvuwm 1 NI; EMPLOYERS'LIABILITY EL EACH ACCIDENT I THE MIO•RIETOW INCL El DISEASE•POLICY LIMIT f - _._- ._-- 0MMER1FAECUTNE _. -. M'FIfM AM- EXCL EL DISEASE-EA EMPLOYEE t OTHER 1I DIiar WWI OP UPEPM NONEM1UI.AIUJRMYLNIE.Lt&DPeUAL ILEX. ' CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED (CG 2026)AS RESPECTS GENERAL LIABILITY ONLY IN CONNECTION WITH CONTRACT SERVICES PROVIDED BY THE INSURED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES S!CANCELLED BEFORE THE WELD COUNTY SOCIAL SERVICES EXPIRITON DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL ATTN:JUDY A.GREIGO, DIRECTOR 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE MOLDER NAMED TO TIE LEFT, PO BOX A BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY GREELEY,CO 80832 OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVEA A y ��(�ercurrvL PROGRAM BUDGETS COMPUTERIZED BUDGET PROGRAM Transportation Visitation A Visitation B Mediation HBT Parent Coach Mentoring FP Consult A TOTAL HOURS OR DAYS OF DIRECT SERVICE PER CLIENT 52 39 52 5 20 40 36 4 B TOTAL CLIENTS TO BE SERVED 48 17 37 30 36 28 29 12 C TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR(A X B) 2,496 663 1,924 150 720 1,120 1,044 48 D COST PER HOURS OR DAYS OF DIRECT SERVICES(E/C) $12.50 $8.75 $26.20 $25.26 $21.05 $19.32 $22.03 $23.67 E TOTAL DIRECT SERVICE COSTS FACE-TO-FACE $31,191 $5,802 $50,413 $3,789 $15,154 $21,641 $22,995 $1,136 F ADMINISTRATION COSTS NON-FACE-TO-FACE ALLOCABLE TO PROGRAM $54,223 $28,762 $108,195 $9,252 $49,928 $38,301 $39,478 $3,487 G OVERHEAD COSTS ALLOCABLE TO PROGRAM $19,762 $6,587 $18,298 $1,464 $7,319 $9,515 $732 $732 H TOTAL DIRECT,ADMINISTRATION B OVERHEAD COSTS(E+F+G) $105,175 $41,151 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 I ANTICIPATED PROFITS CONTRIBUTED BY THIS PROGRAM $0 $0 $0 $0 $0 $0 $0 $0 J TOTAL COSTS AND PROFITS FROM THIS PROGRAM(H +I) $105,175 $41,151 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 K TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR THE YEAR(C) 2,496 663 1,924 150 720 1,120 1,044 48 L RATE PER HOURS OR DAYS OF DIRECT,FACE-TO-FACE SERVICE TO BE CHARGED TO WELD COUNTY SOCIAL SERVICES(J/K) $42.14 $62.07 $91.95 $96.70 $100.56 $62.01 $60.54 $111.56 DIRECT SERVICE COSTS COMYGTERRCD BUDGET • Minimum Budget Avenge Total %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY Degree 00$ SalarylBen Salaries/ 100% SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND DESCRIPTION or Cart FTEe @ 1.0 FTE Benefls/Other ALLOCATED PROGRAM OTHER COST PROGRAM OTHER COST PROGRAM OTHER COST PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM Transmttatlml Manikin A Visitation B Medudbn HBT Parent Coach Mentorlg FP Consul A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 30 52 5 20 40 38 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 48 17 37 30 38 28 29 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 2496.00 863.00 102400 150.00 72000 1120,00 104400 4000 DIRECT LABOR FACE-TOFA(.F POSITION TITLE OR JOB FUNCTION Benn,JIM MS 045 $40,101 518,081.45 YES 000% $0.00 080% S000 100.00% $18.081.45 $0.00 5000 $0.00 $0.00 $0.00 Floras.Jesus BA 0.4S $33,700 $15,185.00 YES 000% $0.00 0.00% $0.00 0,00% $0.00 $000 5000 50.0 100.00% $16,381.45 $0.00 Edwat,TM BA 0.45 $42,851 $10,282.95 YES 000% $0,00 0.00% $0.00 100.00% $18,081.45 $0.00 $0.00 $0,00 $000 $0.00 Boatman.Shama MS 0.45 $38,047 511.526.15 YES $0.00 $000 SO DO 2000% 530330 75.00% $11,37375 $0.0 $0.00 5.00% $758.25 MU4M,HOM BA 0,50 $37.170 $18,585.0 YES 10.00% $19,58500 0.00% $00 0.00% $0.00 $0.00 $0.0 $0.0 S00 $00 DeManclle,ShMro BA $0.00 NO $0.0 $0.0 100 S00 $0.0 500 $0.0 $000 Tomas.Sharon $0.00 NO $0.0 $0.00 $000 $00 $0.0 $0.0 $00 500 Heilecker,Colleen $0.0 MO 500 $0.0 $0.0 500 $0.0 $0.00 $0.0 $0.0 Underwood,000Mey. $0.0 NO SO 03 $0.00 $0.0 $00 $0.00 $0.00 $00 $00 tom,Kathy $00 NO $00 $0.0 $0.00 $0.0 $0.00 $0.00 $0.00 $0.0 BOA Ju8e $0.00 NO $0.0 $00 500 000%. $0.0 0.00% $0.0 $0.0 $00 $00 Hatcher,Amy $000 NO $0.0 $00 $0.0 $0.0 $0.0 000% $0.0 . 0.00% $0.0 $0.0 Vacant BA 045 $37,170 $10726.50 YES - 10.00% $00 $00 $0.0 10.0 -0.0% $0.0 $0.0 $0.0 Vaunt BA 0.50 :$37,170 $16,58500 YES 1000% Soo Vaunt BA 0.45 337.170 $16,726.50 YES 0.00% $0.0 .0.00% 500 00% $00 $00 500 1000% $16,728.50 $00 $0.0 TOTAL DIRECT LABOR PER PROGRAM $140,676.55 $7.45 $18,585.00 $0.0 $18.0 $38,16280 $2022 $3,0330 $1580 $11,373.75 $1.0I 516,726.50 $1.0I $18.01.45 $1580 $756.25 EITHER DIRECT COSTS PER PROGRAM FACF-TOFACF V%Nalbn llMre 50,60000 YES 26% $2400 25% $2400 :50% $4.80.0 $00 $0.0 $00 $00 $0.0 CeI Pines $4,203.00 YES 27% $11340 0% $3780 25% $10500 2% 504 DO 10% $4200 13% $548.0 13% $546.0 1% $420 Mdcege $33,60.0 YES 27% $90720 0%. $3,0240 25% $8400 2% $6720 10% $3,30.0 13% $4.388.0 13% 543600 1% $336.0 > NO $000 FOOD $00 $000 :, $0.00 $0.00 - $000 $0.00 NO $00 $00 $00 $00 $00 $00 $00 $0.0 ... NO $000 5330 SON $0 0 .. $033 SOM SDW _ $0 CO TOTAL OTHER DIRECT COSTS PER PROGRAM $47,40.0 $5.N $12,606.00 $6.75 $5,60200 $741 $14,250.0 $5.04 $756.00 $5.25 $3.780.0 $4.30 $4,914.0 $4.71 $4,914.0 $7.68 $378 00 E GRAND TOTAL DIRECT SERVICE COSTS $188.078.55 $1250 $31,19100 $8.75 15,8000 12620 $50,412.0 $2528 $3,760.0 $2105 $15,153.75 $10.32 $21,640.50 $22.03 $2200545 $23.67 $113025 ADMIN COST NON-FACE-TO-FACE COMPUTERIZED BUDGET Minimum Budget Average Total % TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY Degree 401 Salary/Ben Salaries, 100% SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND DESCRIPTION or Can FTEs @1,0 FTE Beneete/OtIar ALLOCATED PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM Trans9ONtion Visitation A Vilalon B Mediation HBT Parent Coach MCMorvq FP Consult A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 36 4 a TOTAL CLIENTS TO BE SERVED PER PROGRAM 48 17 37 30 38 20 29 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 2498.00 863.00 1924.00 15000 72000 112000 1044.00 46.00 DIRFrT I ABOR NOT FArF-TO-FAOF Bonnet Jiie,Cheden MS 041 $40,181 $16,47421 YES 25.00% $4,11855 15.00% $2.471.13 60.00% $9,884.53 $0.00 $0.00 $0.00 $0.00 $000 Finn,Je3IR.Treatment Coordinator BA 0.55 $33,700 $1853500 YES 0.00% $0,00 0.00% 5000 0.00% 5000 0.00% 50,00 5000 $0.00 100.00% 518.535.00 000% $0.00 Edward%Td,Treatment CaoNosor BA 0.55 $42,851 $23,568.05 YES 25.00% $5,89201 15.00% $3.535.21 60,00% $14,140.83 $0.00 $0.00 $0.00 $000 $000 Boatman.Sawa.Clinician MS 0.55 .$38,647 121,42085 YES $0.00 50,00 5000 18.00% 53,427.34 79.00% $18,922.47 $000 $0.00 500% 51071.04 Md4$,Wily,Tlwlmenl Coordinator BA 0.55 537.170 $20.443.50 YES 2500% 55.11088 15.00% 53066.53 6000% $12,266.10 $0.00 $0.00 $0.00 $000 $000 DeMaMM,Share BA 1.00 $4%081 $48,00100 YES 25.00% $11,665.25 16.00% $6,909.15 60,00% $27,908.60 $0.00 $000 $000 $0.00 $000 Thomas,Sharon,Pmelatll DIne LCSW 0.34 $89,386 $21,54444 YES 15,00% 13.23107 9.00% $1,939.00 34,00% $7,325.11 3,00% 5648.33 18.00% $3,878.00 10.00% $2,154.44 10.00% 52,154.44 1.00% $21544 Heldedn.Callen.Support Stag HS 0.34 $64,886 $11,854,44 YES 1500% 11.778.17 9,00% 51.06690 34.00% $4,030,51 3.00%' $355,03 18.00% 52,13380 10.00% $1,185,44 10.00% 51,18544 -1,00% $118.54 UIMewood,Courtney,Sown Staff MS .034 $27,530 $9,30020 YES 1500% 51,404.03 800% 564242 34.00%. $3,18247 3.00% $280.81 18,00% $1,884.04 10.00% $936.02 10005 5930.02 1.00% $93.80 La Kathy,SMI?rt Staff MS 0,09 $30,302 52,502.47 YES 15.00% $387.37 0.00% $232.42 34.00% $078.04 3.00% $77.47 18005 $464,64 1000% 125825 10.00% 5250.25 1.00% $2582 Box.Jib,Program Manager LCSW 0.50 $44,873 $22,43650 YES 50,00 5000 $0.00 14.00% $3,141.11 8000% $17,949.20 $0.00 50.00 0.00% 11.346.19 Swanson,Julie,VP of Pmgam Services MA 0.12 $76,700 $9,204.00 YES 15.00% $1,30060 9.00% $82038 34,00% $3,12936 3.00% $276.12 18.00% 51,850.72 10.00% $92040 .1000% $924.40 1.00% $9204 Hatcher.Any.Program Manager MSW 0.40 :..$43385 $17,35800 YES 0,00% $000 $0.00 5000 5000 50.00 5000% $8679.00 5000% $6870.00 $0.00 VaraM BA 055 $37,170 $2044350 YES $000 100.00% $17,358.00 Vacant BA 0.55 $37,170 $20.44350 YES 25.00% 55110 B8 15.00% $3006.53 8000% $1228610 $000 $000 50.00 5000 5000 TOTAL DIRECT LABOR PER PROGRAM NOT FACE-TO-FACE $282,329.696 51400 $40,07040 $36.27 52404704 $4943 $95,099.64 $54,70 $8204.01 $62.07 544,689.87 $28,12 $31491.56 $3129 $32,86356 $81.72 $2,962.69 OTHER DIRFCT COSTS PFR PmMRAM NOT FACE-TO-FAr F DIreO Progam Coins $0.00 NO $000 $000 $000 $000 50.00 50.00 5000 $0.00 Pmfaebllat Fein $2,661.00 YES 27.00% $72387 9.00%. $24119 , 25,00% 567025 200$ $5382 " 1000% $200.10 13.00% $348$3 1300% 531659 1.0094 $2881 Ow4sancy $26.803.00 YES 2700% $723881 9.00% $2,41227 25,00% 1070075 2.0016 35]806 ..10.00%. $2.680.30 19.005. $348138 -19.00%' $346430 1.00% $280,0 TO Ernpo�� $11.92600 YES 27.00%' 5322050 59.00% $107352 2500% $298200 2.00% 32]056 J/1000% $1.182.80 00.00%' $1.55064 13.00% $155064 1.00% $119.28 .$5,064.00 YES 2700% 5136728 900% $455.76 25,00%. 5128600 >200%' $10130 r10.00%I 5500.40 1300%! $858]2 19:00%. $65832 T 100% 550.64 Msr ersIep Fen vtl Dues. .53.588.00 YES .27.00%' $09022 8,00% 5292.74 25.00%'. 564850 2.00% $5172 .10,00% $258.80 1300%; $33018 13.00%. $33018 1.00% $25.88 MI6WWIeola Eaponsn . ' $3,]2100 YES 27.00% 500887 `0004 528889 25.00%: $63035 c4.00% $0042 <10.00% $332.10 1100% $431/3 • 1300% 543173 / 1.004 13321 . NO 2700% $000 $000 25.00%. SOW 200% 5000 10.00% 50.00 13.005 1000 13.00% $000 "-: 1.00% $000 ' : NO $000 5000 $000 SOW 10.00%' SOW 1300% $OW 1300% SOW $000 • TOTAL OTHER DIRECT COSTS NOT FACE-TO-FACE PER PROGRAM $52,38]03 5567 514.14341 $7.11 $4.714.47 $8.81 313,095.75 w;$8.98 $1,047.60 $7.28 55.238.30 5600 58,000.79 1052 1680979 $1091 $523.03 F GRAND TOTAL DIRECT SERVICE COSTS NOT FACE-TO•FACE $334,712.80 521.72 $54,222.81 $43,38 $28,762.11 $5823 1108,195.39 $8168 $9,252.47 569.34 $49,926.17 $34.20 538,301,35 $37.01 339.47835 17284 53,486.52 OVERHEAD COSTS AND PROFITS COMPUTERIZED BUDGET • \l OR O§ ALA % ALLOCATED I % ALLOCATED ' % ALLOCATED % ALLOCATED I ALLOCATED I ALLOCATED I ALLOCATED ALLOCATED I 0 100% ALLOCATED OVERHEAD COSTS ALLOCATED OVERHEAD COSTS ALLOCATED OVERHEAD COSTS ALLOCATED VERHEAD COSTS %ALLOCATED VERHEAD COSTS %ALLOCATED VERHEAD COSTS %ALLOCATED VERHEAD COST%ALLOCATED VERHEAD COSTS DESCRIPTION COSTS O TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM PROGRAM Transportation Vislalion A Visitation B Mediation HET Parent Coach Menlpnp FP COn5uf A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 38 52 5 20 40 40 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 40 17 37 30 38 28 23 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 2496.00 863CO 1924.00 150.00 720 00 1120.00 920.00 4800 OVERHFAQ Total Overhead(14%of evenly) $73,191.00 YES 2780% $19,781.57 9.00% $8,587.19 25.00% $1429775 2.00% $1403.02 10.00% $7.310.10 13.00% $9,514.03 13.00% $9,514.83 1.00% $731.91 NO $000 SO CO SOW $000 $0.Op NO $000 $000 $0.00 $0.00 SO 00 $0.00 $0.00 $000 $0.00 $0.00 $000 NO $0.00 SO 00 $0.00 $0.00 SOW SO 00 $0.00 $0.00 NO SOW $0.00 SO 130 $0.00 $0.00 $0.00 $0.00 SO.00 NO $0.00 $0.00 $0.00 $0.00 $0.00 §000 5000 5000 NO $0.00 5000 $OW $0.00 $0.00 $0.00 $000 $0.00 NO $0.00 S000 $0 CO SOW $0.00 $0.00 50.00 $0 00 NO $000 $000 500 $0.00 $0.00 $080 _ EOM $0.00 NO SOTO$000 5.$000 $000 $0DO $0.00 $O.00 SOW $000 NO $000 $000O CO $000 50 DO $000 SOTO $0.00 $0.00 NO $000 $000 KID $0.00 $000 NO §000 5000 MOO 50 OD SO.W 50.00 $0.00 NO $000 $000 SOW SO.W $0.00 $0.00 $0.00 50.00NO $0.00 SOW SO DO $000 $0,00 $ $ 0.00 0.00 $0.00 50.00 $0 $0 00 00 NO $000 SOW 5000 $000 $000 NO §000 §000 SOW $000 5000 50,00 10.00 SO 00 .. .. 5000 SOW SO.W G TOTAL OVERHEAD COSTS §73,191.00 $19,78157 $6,587.10 $14297.75 $1483.82 $7,319.10 $9,514.83 50,514.03 $731.91 I TOTAL ANTICIPATED PROFITS $0.00 IVES 15% $000 9% $000 91% SOW 3%. $0.00 1B% $0.00 20% $0.00 20% $0.00 1% $000 TOTAL OVERHEAD AND ANTICIPATED PROFITS $73,191.00 $19,70157 56,587.19 $18,297.75 $1,463.82 $7,319.10 $9,58483 $9,51483 $731.91 EXHIBIT "B" Conditions of Approval 44, FAM (.2 _so 4,.1 te;„ Cr of Colorado .Q 1 "Services that heal,strengthen,and provide hope" April 15, 2003 Weld County Department of Social Services ATT: Gloria Romansik P.O. Box A Greeley, CO 80632 RE: RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program Area RFP 03010: Option B, Home Based RFP 03005: Lifeskills: Home Based Parenting Coach RFP 03005: Lifeskills: Mentoring RFP 03005: Lifeskills: Visitation RFP 03-04 006-00: Foster Parent Consultation Dear Ms. Romansik: This letter is in response to your letter dated 4/9/03 regarding the FYC Commission's recommendations and/or conditions for the above core service proposals. 1. RFP 03010 — Option B. There were no recommendations or conditions. 2. RFP 03008 — Mediation. We accept the commission's recommendation. Only staff certified to provide mediation will perform this service. 3, 4, 5: RFP 03005 - (Home Based Parenting Coach, Mentoring, Visitation). LFS contacted John Kruse on 4/14/03. We also made the specified corrections on the spreadsheet and sent that corrected spreadsheet to Mr. Kruse via email. 6. RFP 006-00 — Foster Parent Consultation. We accept the commission's condition. Thank you for consideration of our proposals. Please don't hesitate to let me know if you need further information. Respe • � / s I. Barclay •resi• -nt/C E• 363 South Harlan, Suite 200 • 4enver, CO 80226-355t5r2 • (303) 922-3433 • Fax (303) 922-7335 • www.lfsco.org a DEPARTMENT OF SOCIAL SERVICES 4 P.O.BOX A GREELEY,CO. 80632 I Website:www.co.weld.co.us Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 O • April 9, 200 COLORADO 3 James Barclay President/CEO Lutheran Family Services 3800 Automation Way, Suite 200 Fort Collins, CO 80525 Re: RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program Area RFP 03010: Option B,Home Based RFP 03005: Lifeskills,Home Based Parenting Coach RFP 03005: Lifeskills,Mentoring RFP 03005: Lifeskills, Visitation RFP 03-04 006-00: Foster Parent Consultation Dear Mr. Barclay: The purposes of this letter are to outline the results of the Core Services Bid process for PY 2003-2004 and to request written information or confirmation from you by Wednesday, April 16, 2003. A. Results of the Core Services Bid Process for PY 2003-2004 The Families, Youth, and Children (FYC) Commission has reviewed the bids according to the criteria established in the bids and provides recommendation(s) and/or condition(s) as follows: 1. RFP 03010- Option B: The FYC Commission has no recommendations or conditions. 2. RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program area. The FYC Commission has a recommendation as follows: The provider shall make efforts to train staff in using a professional interpretation standard when interpreting during mediations. 3. RFP 03005—Lifeskills,Home Based Parenting Coach. The FYC Commission has a condition as follows: The provider shall submit the dollars allocated for vacant positions on the budget page as required in the RFP process, and, if necessary,work with John Kruse, Business Office Manager, Social Services, to resolve any requirements of the budget pages of the bid. 4. RFP 03005—Lifeskills,Mentoring. The FYC Commission has a condition as follows: The provider shall submit the dollars allocated for vacant positions on the budget page as required in the RFP process, and, if necessary, work with John Kruse, Business Office Manager, Social Services,to resolve any requirements of the budget pages of the bid. Page 3 Lutheran Family Services/Resu Its of RFP Process for PY 2003-2004 If you wish to arrange a meeting to discuss the above conditions and/or recommendations,please do so through Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to April 16,2003. S' cerely,a J y A. ego, irect cc: Dick Palmisano, Chair,FYC Commission Gloria Romansik, Social Services Administrator PROGRAM BUDGETS COMPUTERIZED BUDGET PROGRAM Transportation Visitation A Visitation B Mediation HBT Parent Coach Mentoring FP Consult A TOTAL HOURS OR DAYS OF DIRECT SERVICE PER CLIENT 52 39 52 5 20 40 36 4 B TOTAL CLIENTS TO BE SERVED 55 23 37 30 36 28 29 12 C TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR(A X B) 2,860 897 1,924 150 720 1,120 1,044 48 D COST PER HOURS OR DAYS OF DIRECT SERVICES(E/C) $17.40 $25.12 $26.20 $25.26 $21.05 $19.32 $22.03 $23.67 E TOTAL DIRECT SERVICE COSTS FACE-TO-FACE $49,776 $22,529 $50,413 ,_#3,789 $15,154 $21,641 $22,995 $1,136 F ADMINISTRATION COSTS NON-FACE-TO-FACE ALLOCABLE TO PROGRAM $54,223 $28,762 $108,195 $9,252 $49,928 $38,301 $39,478 $3,487 G OVERHEAD COSTS ALLOCABLE TO PROGRAM $19,762 $6,587 $18,298 $1,464 $7,319 $9,515 $732 $732 H TOTAL DIRECT,ADMINISTRATION B OVERHEAD COSTS(E+F+G) $123,760 $57,878 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 I ANTICIPATED PROFITS CONTRIBUTED BY THIS PROGRAM $0 $0 $0 $0 $0 $0 $0 $0 J TOTAL COSTS AND PROFITS FROM THIS PROGRAM(H +I) $123,760 $57,878 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 K TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR THE YEAR(C) 2,860 897 1,924 150 720 1,120 1,044 48 L RATE PER HOURS OR DAYS OF DIRECT,FACE-TO-FACE SERVICE TO BE CHARGED TO WELD COUNTY SOCIAL SERVICES(J/K) $43.27 $64.52 $91.95 $96.70 $100.56 $62.01 $60.54 $111.56 1/1/6/0 Sow simy 0 Cleo. Sent,- esa, Unit of APR 1 5 2003 Weld$ounty Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission(Core)Funds Type of Action Contract Award No. X Initial Award 03-CORE-LS-0007 Revision (RFP-FYC-03005) Contract Award Period Name and Address of Contractor Beginning 06/01/2003 and Lutheran Family Services Ending 05/31/2004 Lifeskills-Visitation 3800 Automation Way, Suite 200 Fort Collins, CO 80525 Computation of Awards Description Unit of Service The goal of this program is to expedite The issuance of the Notification of Financial reunification of a family, if appropriate, or to Assistance Award is based upon your Request for provide the County Department with an Proposal (RFP). The RFP specifies the scope of assessment which will move the child(ren) services and conditions of award. Except where it is toward an alternate permanent plan through in conflict with this NOFAA in which case the three levels of services; (1)transportation, (2) NOFAA governs,the RFP upon which this award is monitored visitation,and(3) interactional based is an integral part of the action. visiting. Capacity to serve a total of 54 family Special conditions units, monthly average capacity is 27,average 1) Reimbursement for the Unit of Services will be based stay in the program is 6 months, average number on an hourly rate per child or per family. of hours per week is 2. Bilingual-bicultural and 2) The hourly rate will be paid for only direct face-to- South County services are available. face contact with the child and/or family, as evidenced by client-signed verification form, and as Cost Per Unit of Service specified in the unit of cost computation. 3) Unit of service costs cannot exceed the hourly and Hourly Rate Per yearly cost per child and/or family. Transportation $43.27 4) Payment will only be remitted on cases open with, Visitation $ 64.52 and referrals made by the Weld County Department Interactional Visitation $ 91.95 of Social Services. Unit of Service Based on Approved Plan 5) Requests for payment must be an original submitted to the Weld County Department of Social Services by Enclosures: the end of the 25th calendar day following the end of X Signed RFP: Exhibit A the month of service.The provider must submit X Supplemental Narrative to RFP: requests for payment on forms approved by Weld Recommendation(s) County Department of Social Services. X Conditions of Approval Appr Is: Program Official: By o r f By C iJ David E. Long, Chair Judy Gri$?c Direc r Board of Weld County Col/imissioners Weld ulntty epartm nt of Social Services Date: 9-3O-atx).3 Date: ` �Li/l13 u;3-/O(c$ EXHIBIT "A" 1 INVITATION TO BID OFF-SYSTEM BID 02-03 RFP-FYC 03005 DATE:February 19, 2003 BID NO: RFP-FYC-03005 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street, P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-03005)for:Colorado Family Preservation Act--Life Skills Program Emergency Assistance Program Deadline: March 14, 2003, Friday, 10:00 a.m. The Families, Youth and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners' authority under the Colorado Family Preservation Program Act (C.R.S. 26-5.5- 101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to run from June I, 2003, through May 31, 2004, at specific rates for different types of service, the county will authorize approved vendors and rates for services only. The Life Skills Program must provide services that focus on teaching life skills which are designed to improve household management competency, parental competency, family conflict management and effectively accessing community resources. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date (After receipt of order) BID MUST BE SIGNED IN INK James D. Barcla _ TYPED TED SIGNATURE 7 VENDOR Lutheran Family Services (Name) andwntten Signa y Au orized Officer or Agent o ende ADDRESS 3800 Automation Way, #200 TITL sident/CEO Ft. Collins, CO 80525 DATE PHONE # 970.266. 1788 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 32 RFP-FYC-03005 Attached A LIFE SKILLS PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING FAMILY PRESERVATION PROGRAM 2002/2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2003-2004 OFF-SYSTEM BID 02-03 RFP-FYC-03005 NAME OF AGENCY: Lutheran Family Services ADDRESS: 3800 Automation Way, #200 Ft. Collins, CO 80525 PHONE: 970.266. 1788 970.356.6080 CONTACT PERSON: Sherre DeManche TITLE: Program Manager DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving household management competency,parental competency, family conflict management, effectively accessing community resources,and encouraging goal setting and pro-social values. 12-Month approximate Project Dates: 12-month contract with actual time lines of: Start June 1, 2003 Start End Mali 31, 2004 End TITLE OF PROJECT: Visitation AMOUNT REQUESTED: Sbr,rre �(/Gahe_ke / C� `f��?�� 3 /a- O3 Name and Signature of Person Preparing Document Date Judy A. Griego,Director Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REOUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2002- 2003 to Program Fund year 2003-2004. Indicate No Change from FY 2002-2003 to 2003-2004 X Project Description X Target/Eligibility Populations x Types of services Provided Measurable Outcomes _x_ Service Objectives x Workload Standards X Staff Qualifications X Unit of Service Rate Computation X Program Capacity per Month X Certificate of Insurance x Assurance Statement Page 26 of 32 Core Services Proposal Life Skills FY 03-04 Lutheran Family Services of Colorado Visitation Services I. PROJECT DESCRIPTION Lutheran Family Services of Colorado is a community-based agency with an experienced staff that offers a wide range of services to children, families and adults. It is a non-profit agency that has provided human services to Colorado since 1948. Although the agency was established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides services to all individuals without consideration of religious beliefs, race, ethnicity, sex or economic status. This project is intended to serve children in out-of-home care, who are the subjects of dependency and neglect actions, and who have a court order which requires supervision of the "parenting time" between the children and members of their families of origin, or who the county Department determines to be in need of supervised visitation. In some cases, this parenting time, whether with birth parents or other extended family members, could be safely provided in the home of the birth parent/extended family or in another community location which would be less formal, and more normalizing than alternatives in the County Department of Social Services or other agency buildings. LFS has rented a home to be used as a visitation home. This is a fully functioning home with a full kitchen and bath so that more normal family activities can occur during parenting time. The goal for this visitation program is to expedite reunification of a family, if appropriate, or to provide the county Department with an assessment which will move the child(ren)toward an alternate permanent plan. The visits may occur in the birth family home, in the Lutheran Family Services'Visitation Home or in another community setting. After an initial assessment period of a maximum of three visits, one of two levels of services will be determined appropriate by consultation between the county caseworker and the Visitation Supervisor, with assistance from the Program Coordinator and Clinical Supervisor, as needed. The least restrictive service on the continuum would be monitoring of the visitation for the physical health and welfare of the child(ren). More intensive services would be provided through educational visitation where we evaluate the visits for appropriateness of interactions, assess the parent-child relationship, evaluate parenting capability and actively intervene, role model, support and educate the family members during the visit. This level of supervision could also include time spent separately with adult family members prior to, and/or following the visitation to discuss parent-child interaction during the visit time. Transportation to and from the visitation site would be provided in both of the above-described levels and the transportation hourly rate would be used. II. TARGET/ELIGIBILITY POPULATIONS The target population would include any children who are the subject of dependency and neglect actions requiring supervised "parenting time" by the court or the county Department of Social Services. Children who have met any of the conditions of Criterion #1 for out-of-home placement could be appropriate service recipients, including infants or young children with teen parents also in placement. We will serve children ages birth to 18 and their families. A. Total number of clients served: 162 We have three service levels within the visitation program. Our Transportation program is budgeted to provide services for 48 clients, our Monitored Visiting program is budgeted to provide Lutheran Family Services Visitation Program services to 17 clients and our Interactional Visiting program is budgeted to provide services to 37 clients. The clients receiving transportation services will be receiving services in one of the visitation levels and is not counted for the purposes of this number. This number assumes 3 family members in each family. There are four staff members budgeted in this program and we have a total of 16 direct service staff available and can serve more families if we have the referrals. B. Total individual clients and the children's ages: 162 We estimate that each family will have three family members. The Transportation clients are counted in one of the visitation levels for the purpose of this number, as they will be receiving one of the visitation services. The two visitation services are budgeted to provide services to 43 families. Children's ages can be from birth to 18. C. Total family units: 54 The Transportation clients are counted in one of the visitation levels for the purpose of this number as they will be receiving one of the visitation services. The two visitation services are budgeted to provide services to 43 families. D. Sub-total of individuals who will receive bicultural/bilingual services: 41 We have had two bilingual workers on staff since late last summer and we have not experienced a significant increase in referrals of families who are monolingual and speak Spanish. This number reflects one quarter of our budgeted clients. E. Sub-total of individuals who will receive services in South Weld County: 41 We do not limit our services geographically. This number is reflective of an estimated one quarter of the referrals being from South County. F. The monthly maximum program capacity: 27 families The maximum number of cases per month served through this program would be 27 families and could include children from birth through eighteen (18), with family members of any ages. The number of contact hours budgeted for our three services is 39-52 and each case is budgeted for 6 months (based on EPP time frames), so the average weekly direct service per client is 2 hours. The actual number of client contact hours with the children will depend on the total number of hours of visitation ordered by the court, or requested by the county Caseworker, e.g., one case may require one hour per week of visitation with a child and another may require two hours, two times per week. We can assign as many staff to this program as the referrals warrant, so our maximum capacity can be much larger. G. The monthly average capacity: 27 families This number is based on our budgeted capacity. H. Average stay in the program (weeks): 6 months The average stay in the program, as well as the average hours per week,would be dependent upon the conditions of the court order and/or the request of the county Department of Social Services. The budget is based on two hours of direct service per family for six months. I. Average hours per week in the program: 2 III. TYPE OF SERVICES TO BE PROVIDED Visitation services will be offered by LFS at two different levels (excluding Travel). Initial referrals will all be made for Level B. After an initial assessment period of no more than three visitations, Life Skills- Visitation 2 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services Visitation Program the ongoing level of services will be decided by consultation with the county caseworker and the Visitation Supervisor, with supervisory input from either agency, as needed. Transportation for both levels may be provided, if needed, and the transportation time will be billed at a lower rate than the cost for either of the two visitation levels. The total cases receiving services may be divided between the two visitation levels. The two levels are: Level A: Monitored Visitation—In some situations, children in out-of-home care need only transportation to visitations with birth family members, a reasonable and safe visitation location and a supervisor to assure that the family members are providing for the safety of the child(ren) during the visit. In these situations, the visit supervisor would be expected to arrange for and document the location, time and attendance of participants of the visit, and provide a brief written observation of the appropriateness; timeliness and interaction of visit participants. The supervisor would not be expected to stay within hearing distance of the child(ren)and other visit participants in order to monitor the content of conversations. Transportation for the children in care to and from the site may be provided by the contracting agency. Level B: Interactional Visitation—The focus of this visitation level is to actively monitor, assess and assist in the overall adult/child interaction with the intent to improve the quality of the relationship. This visitation level would require.that the supervisor monitor not only the physical behavior and activities of the visit, but remain within a distance reasonable to monitor communication with the children during the visit. The purpose of the interactional visit would be to assess the level of future intervention needed for continuing visitation, to provide information to the court and the Department regarding the interaction of the children and other visit participants, and to provide protection, physically and emotionally,for children in out-of-home placement during birth family visitation. To accomplish this, intervention and role modeling by the visitation supervisor will occur to ensure appropriate communication and/or safe activities for the well-being of the child(ren). Education, role modeling and coaching, if appropriate, will be included at this level of visitation. Tools such as videos of child development and parent/child interaction, books regarding specific parenting or child development tasks, structured activities during visitation and assignments for ongoing visit preparation may be used. (Specific parenting educational needs, such as bonding and attachment work or adolescent anger management may be identified and requested by the caseworker.) In order to accomplish parenting instruction without lowering the self-esteem of the parent in front of their children, some of the education may occur at a time outside of the scheduled visitation, usually just prior to, or immediately following, a visit. If possible, and with the approval of the caseworker, this level of visitation could occur within the family home. Whether in the family home, in the Lutheran Family Services' Visitation Home or in the community, arrangements for the visit location will be made by LFS, with the caseworker's approval, and transportation of the child(ren)to and from the site may be provided by LFS. Cost Containment(step down services) This program is not based on the provision of introspective therapy services, which are typically provided for a longer duration of time with more complex goals. This program provides more 'applied' or'hands on' services. Families are taught concrete skills through education, modeling and practice. Skill building includes development of the skills necessary to access community resources. IV. MEASURABLE OUTCOMES 1. Children will be safe, physically and emotionally, during visitation with birth family members. This outcome will be measured by tracking the number of incidents of suspected child abuse that is reported due to behavior at a visit. Life Skills— Visitation 3 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services Visitation Program 2. Visits ordered or requested for children will occur in compliance with the time frame and duration required. This outcome will be measured through review of monthly reports by LFS. 3. Assessment of child/adult interactions at visits will help move the children toward either reunification with birth family or other permanency plans. This outcome will be measured through review of monthly reports by LFS. 4. Parenting support and education by visitation supervisors will move the children toward visitations in their family homes, with the goal of eventual unsupervised visitation and then reunification. This outcome will be measured through review of monthly reports by LFS. 5. If children cannot be returned home, visitation supervision and efforts to assist parents will result in information for the county Department and courts that will allow for alternative permanency plans to be considered. This outcome will be measured through review of monthly reports by LFS. 6. The county Caseworker will receive written documentation pursuant to whichever level of visitation supervision is being required. This outcome will be measured through review of monthly reports by LFS. 7. LFS visitation supervisors will be available for court testimony, if subpoenaed. This outcome will be measured through review of monthly reports by LFS. 8. Department of Social Services monthly verification, reimbursement requests and program project reports will be submitted as required. This outcome will be monitored through tracking of billing by the Weld County internal accounts receivable department. V. SERVICE OBJECTIVES Level A: Monitored Visitation—At this level the objective is safe transportation of the children to and from a visit site, physical safety of the children during the visitation and a positive visitation experience for the children in care with birth family members. "Birth family members" could include only siblings who are also in out-of-home care in another placement location. A visitation case does not necessitate the involvement of adults in the birth family. The visit supervisor will provide a monthly summary to the county caseworker detailing the date, time and duration of the visitation, the participants in the visitation, a brief summary of activities, notice of any critical incidents (including early termination of visit for any reason), and children's attitudes or comments during the visit and during the transportation to and from the visit. The length of service would be dependent upon court order or county caseworker request, until permanency plans for the children in out-of-care are accomplished. Level B: Interactional Visitation—Initially, this level of visitation would require information sharing, managed by the visitation supervisor, between the children and visiting family members concerning the purpose of the visits, possible visit locations and the safety arrangements. In addition to the children's physical safety at the visitation, this level of supervision would require a physical proximity to visit participants allowing for monitoring of verbal communication with the children. The supervisor would be prepared to intervene for either the emotional or physical safety of the children, would terminate the visit if the children were at risk emotionally or physically and will provide parent coaching, support, education and assistance with setting goals aimed at independent parenting of their child(ren). A monthly summary of conversations, activities and interactions would be provided to the caseworker, and/or the court, in order to assess the effect of the visits on the children and the possible need for adjustment, either limiting or extending visitation arrangements. The objective of these visits would be to protect the children, to help the family work toward unsupervised visitation and/or reunification or to provide Life Skills— Visitation 4 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services Visitation Program information regarding parent/child interaction to allow for other permanency planning arrangements. The visit supervisor would be both qualified and available to testify in court, if subpoenaed. VI. WORKLOAD STANDARDS A. Number of hours per day,week, or month: 232 per month We have budgeted 232 hours of direct service per month for this program. B. Number of individuals providing the services: 5 We have budgeted four full time staff members in this program. We have 16 direct service staff available throughout our entire program. More staff can provide services in this program if needed. C. Maximum caseload per worker: 8 In our structure, a full time professional staff person can provide 16 hours per week of direct service so the caseload will be dependent on the number of weekly direct service hours needed for each case. This number is predicated on the provision of 2 hours of direct service per case. D. Modality of Treatment: The modality of treatment varies, the priority at both levels is provision for the health and well- being of the child(ren) client. In our Interaction Visitation program, the focus is on child/adult interaction, bonding, reciprocity in relationship and development of overall parenting skills. We will use assessment, education, modeling and assistance with application of the skills learned. E. Total number of hours per day/week/month: 232 F. Total number of individuals providing these services: 5 We have budgeted four full time staff members in this program. We have 16 direct service staff available throughout our entire program. More staff can provide services in this program if needed. G. The maximum caseload per supervisor: 1:7 ratio H. Insurance Our proof of insurance, naming Weld County Department of Social Services as co-insured, is attached. LFS will provide transportation to and from the visit site for the children in out-of home care, visitation supervision at one of the two levels previously described, clinical supervision within the contracting agency for the visitation supervisors, documentation as requested by the County for verification and billing purposes and documentation and assessment as needed by the caseworker for case planning and court presentation. Our Visitation Supervisors work flexible hours, typically between 9:00 a.m. and 8:00 p.m., Monday through Friday. Weekends are taken into consideration if the family is unable to meet during the week. The total number of hours provided would be dependent upon the court or Department's request(e.g., a unit might be a single two hour visit per week or it might be a one hour visit, three times per week). Life Skills— Visitation 5 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services Visitation Program VII. STAFF QUALIFICATIONS Project Coordinator—This position will be responsible for accepting referrals from the county Department Caseworker, assigning the case to the appropriate Visitation Supervisor and assisting the Visitation Supervisor in assessing the referral for the appropriate intervention level after the initial assessment period. Supervision of the ongoing caseloads with the Visitation Supervisors will occur at least every-other-week, and immediate supervision will be available upon request. In addition, documentation of visits will be monitored through this position and all monthly reimbursement requests, verifications and program project reports will be completed by this position. This position requires a Master's degree or a Bachelor's degree with at least five (5)years of experience in a human services related field. Clinical Supervisor—This position will provide additional supervision for the determination of the appropriate level of services after the initial assessment period and will provide ongoing supervision for any cases in level B, meeting with the visitation supervisor at least every-other- week, with immediate supervision available as needed. A licensed therapist with experience in human services and child welfare will be required to fill this position. Level A: Supervised Visitation---This position will provide transportation for children in out-of- home care to the visit location and monitor the physical safety of the children while they visit with birth family members. Arrangements for ongoing visit locations and any contact with the birth family necessary to make a change in, or cancel due to illness, a visitation will be the supervisor's responsibility. In addition, the Supervisor will provide a monthly account to the county caseworker with a brief description of visit activities, children's attitudes or comments prior to, during and following the visits and notice of any critical incidents requiring early termination of the visits. This position requires a Bachelor's degree with at least one year of experience in a human services related field. Level B/Therapeutic Visitation—This position will require a knowledge of families and children and the ability to intervene in, or even terminate, a visit if a child becomes acutely distressed, is at risk either emotionally or physically or if a visitation birth family member acts inappropriately toward a child. In addition to safety of the child(ren), this position will provide role modeling, education, coaching and support to the parent(s)to maintain appropriate parenting skills during the visit. One-on-one time outside the visit with the parent to process the visitation experience, provide education and discuss parenting techniques and skills may be included. This position requires a Master's degree or a Bachelor's degree with at least two (2)years of experience in a human services related field. We currently have four staff budgeted to this program. We have 16 staff who are qualified to provide services in this program and can provide visitation services if warranted by the volume of referrals received. VIII. COMPUTATION OF DIRECT SERVICE RATE See attached spreadsheet. Life Skills— Visitation 6 Weld County Off System Bid 02-03 RFP-FYC 03005 RFP-FYC-03005 Attached A LIFE SKILLS PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING FAMILY PRESERVATION PROGRAM 2002/2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2003-2004 OFF-SYSTEM BID 02-03 RFP-FYC-03005 NAME OF AGENCY: ADDRESS: PHONE: CONTACT PERSON: TITLE: DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving household management competency,parental competency,family conflict management, effectively accessing community resources,and encouraging goal setting and pro-social values. 12-Month approximate Project Dates: 12-month contract with actual time lines of: Start June 1,2003 Start End Mav 31, 2004 End TITLE OF PROJECT: AMOUNT REQUESTED: Name and Signature of Person Preparing Document Date Judy A. Griego, Director Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2002- 2003 to Program Fund year 2003-2004. Indicate No Change from FY 2002-2003 to 2003-2004 Project Description Target/Eligibility Populations Types of services Provided Measurable Outcomes _ Service Objectives Workload Standards Staff Qualifications Unit of Service Rate Computation Program Capacity per Month Certificate of Insurance Assurance Statement Page 26 of 32 • RFP-FYC-03005 Attached A Date of Meeting(s)with Social Services Division Supervisor: O. 02 5 . D 3 Y ` Comments by SSD Supervisor: rrn- 7c? Name and Signature of SSD Supervisor Date Page 27 of 32 • gF ILy s� Ex� 11� n of Colorado "Services that heaL strengthen,and provide hope" Assurance Statement RE: Life Skills Program - Visitation The actual direct face to face rate that Lutheran Family Services charges to Weld County Department of Social Services will not be more then what is charged to the gener c or billed to insurance agencies. e D. Barclay Dat Pres' ent/CEO 3800 Automation Way, Suite 200 • Fort Collins, CO 80525-3433 • (970) 266-1788 • Fax (970) 266-1799 • www.lfsco.org ACCREDITED ,t'' �`"` • si CURD , __ _„__ .,,, 03/13/2003 PR•D E- etla N A - • MARSH ADVANTAGE AMERICA ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 160 SPEAR STREET ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE SAN FRANCISCO,CA 94105 _.._._. ._ ._..,..... _. ._ ___. _. ...._.._. _ _. ._ COMPANv GUIDEONE SPECIALTY MUTUAL NSURANCE A INSURED COMPANY GUIDEONE MUTUAL INSURANCE COMPANY B LUTHERAN FAMILY SERVICES OF COLORADO _ _ _. ..__ ._ _ _. - __ __ _ .._. _ _. _ ._. _ 383 SOUTH HARLAN,SUITE 200 COMPANY DENVER,CO 80228 _ C COMPANY D 1 E IF T I FI EL HA ESE PIN AB V PI PEI INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OP SUCH POLICIES.LIMITS SHOWN MAY HAVE SEEN REDUCED BY PAID CLAIMS. CO POLICY lPFlCTIVE POLICY EXPIRATION LTfi ;PE OF INSURANCE POLICY NUMBER DATE IMMIDOPTTI DATE IMMIDDIYYI LIMITS GENERAL LIABILITY 1213-263 7/1/02 7/1/03 GENERAL AGGREGATE t 3,000,000 A X-COMMERCIAL GENERAL LIABIUTT PRODUCTS.COMPIOP AGO / ."iDDD.ODO- __�1WTIJ CLAIMSMADE usOCCUR PERSONAL{ADV INJURY S T000.000 �c-�O ER{A CONTRACTOR'S PROT EACH OCCURRE {NCE 1;000,(101T -IL �SOC�-I�AL WORKERS& (PER FORM PCG7550) FIRE DFAMOE WienMI TODO;D17� t•VVIN8EL�SlA� — I MED EPP INN one Prow) I .---5'00D—' AU i OMOSB.E LAABILITY COMBINED SINGLE LIMIT ANY AUTO ^ ALL OWNED AUTOS � 0 AV { (PM Mile SCHEDULED AUTOS __`___ _ _ _ _ _ _ _ HIRED AUTOS B�ODILY,NJ�Rv - NON-OWNED AUTOS re eeUeuY) i —+I I PROPERTY DAMAGE s— — --..— OARAGELIASILITY AUTO ONLY-EA ACCIDENT S ANY AUTO OTHETH R AN AUTO ONLY _. EACH ACCIDENT a- - - _- _ _.. _.__. _,__ ._ .. --- _. — _ _ — AGGREGATE S . E%CEBB LIABILITY 7/1/02 7/1/03 EACH OCCURRENCE 1 4,000,000 B UMBRELLA FORM `A—Tory AGGREGATE _____ —_tom V 1 UO1 OTHER THAN UMERELLA FORM I WORKER'S COMPENSATION AND , 4YR 1_rE_ _ — —_.-- EMPLOYERS'LIABILITY EL EACH ACCIDENT 1 TIE PROPM2TOW INCL EL OIBEABE•POLICY LIMIT 1 — — -- --— ,MTNERAn2ECUTNE — -- — — -- OFNCde APE EICL EL DISEASE•EA EMPLOYEE 1 - OTHER 1 J 4tiCknne'Jn or GFRRI1IIGni1LU411WNSIY HIcLtveRLN1LIlBNB CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED (CC 2026)AS RESPECTS GENERAL LIABILITY ONLY IN CONNECTION WITH CONTRACT SERVICES PROVIDED BY THE INSURED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES SE CANCELLED BEFORE THE WELD COUNTY SOCIAL SERVICES ENPIMION DATE THEREOF. THE PEEVING COMPANY MILL ENDEAVOR TO MAIL ATTN:JUDY A.GREIGO, DIRECTOR 30 DAYS WRITTEN NOnCE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, PO BOX A PUT FAILURE TO MAIL SUCH NOncE SHALL IMPOSE NO OBLIGATION OR LABILITY GREELEY,CO 80832 OF ANY KIND UPON TN! COMPANY, ITS AGENTS OR REPRESENTATIVES. TA O IIIIIIIMIlliMillINNISSIIIIIIIIIMIS PROGRAM BUDGETS • COMPUTERIZED BUDGET PROGRAM Transportation Visitation A Visitation B Mediation HST Parent Coach Mentoring FP Consult A TOTAL HOURS OR DAYS OF DIRECT SERVICE PER CLIENT 52 39 52 5 20 40 36 4 B TOTAL CLIENTS TO BE SERVED 48 17 37 30 36 28 29 12 C TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR(A X B) 2,496 663 1,924 150 720 1,120 1,044 48 D COST PER HOURS OR DAYS OF DIRECT SERVICES(E/C) $12.50 $8.75 $26.20 $25.26 $21.05 $19.32 $22.03 $23.67 E TOTAL DIRECT SERVICE COSTS FACE-TO-FACE $31,191 $5,802 $50,413 $3,789 $15,154 $21,641 $22,995 $1,136 F ADMINISTRATION COSTS NON-FACE-TO-FACE ALLOCABLE TO PROGRAM $54,223 $28,762 $108,195 $9,252 $49,928 $38,301 $39,478 $3,487 G OVERHEAD COSTS ALLOCABLE TO PROGRAM $19,762 $6,587 $18,298 $1,464 $7,319 $9,515 $732 $732 H TOTAL DIRECT,ADMINISTRATION B OVERHEAD COSTS(E+F+G) $105,175 $41,151 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 I ANTICIPATED PROFITS CONTRIBUTED BY THIS PROGRAM $0 $0 $0 $0 $0 $0 $0 $0 J TOTAL COSTS AND PROFITS FROM THIS PROGRAM(H +I) $105,175 $41,151 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 K TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR THE YEAR(C) 2,496 663 1,924 150 720 1,120 1,044 48 L RATE PER HOURS OR DAYS OF DIRECT,FACE-TO-FACE SERVICE TO BE CHARGED TO WELD COUNTY SOCIAL SERVICES(J/K) $42.14 $62.07 $91.95 $96.70 $100.56 $62.01 $60.54 $111.56 DIRECT SERVICE COSTS COMPUTLRIZED BUDGET Minimum Butloet Averse.. Total %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY Degree N 01 Salary/Ben Salr.al 100% SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND DESCRIPTION or Can FTEs 01.0 FTE Benefits/Other ALLOCATED PROGRAM OTHER COST PROGRAM OTHER COST PROGRAM OTHER COST PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM Transportation Visitation A Visitation B Metlialbn HBT Parent Coach Manion% FP Consul ' A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 36 4 8 TOTAL CLIENTS TO BE SERVED PER PROGRAM 46 17 37 50 98 28 29 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 2496.03 683.0 1924.00 150.00 720.00 1120.00 1044.00 45.00 DIRECT LABOR FACE-TO-FACE PORITION TGI F OR LOB FUNCTI B Sonnet.kite MS 0.45 $40,151 518,0145 YES 0,00% $000 0.00% 10.00 100.00% $18,081.45 50.00 $0.00 50.00 50.00 $0,00 Ebro,Jests BA 0.45 $33,700 $15.185.00 YES 0.00% $0.00 0.00% $000 0.00% 50,00 5000 5000 $0.00 100.00% 518.081 45 50.00 Edests,Td BA 0,45 $42,851 $19,28295 YES 000% 5000 0.00% $000 100.00% $18,081.45 $000 5000 50.00 50.00 $0.00 Scams%SlNBna MS 0.45 $38,947 $17,528.15 YES $0.00 5000 $0.00 20.00% $3,033.00 75.00% 511,373.75 $0.00 $000 5.00% $758.25 Md4.Holy BA 0.50 $37,170 518,565.00 YES 100.00% $18,585.00 000% $000 0.0%. $0.00 $0"00 $000 $0.00 $000 $000 OSMBIaM,Siena BA $0.00 NO $0.00 $0.00 $000 $080 $0.0 $000 $0.00 $000 T0omes,55Bon 5000 NO $0.00 $000 $000 $0"00 $0.00 $0.00 $0.00 5000 Hebe4ar.00999 SO CO NO $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 $0.00 IAVYM990 Co1FNMY $0.00 NO $0.00 $000 $0.00 $0.00 5000 $0.00 5000 $0.00 Boa. oa.JNe $0.0 NO $0.0 $0.00 $0.03 $080 $0.00 - $0.00 $0.00 $0.00 Hatcher, $000 NO $000 $000 $0"00 O.OD% $000 050% $000 $0.00 saw $0.00 MBdar,Amy 2050 SO0 $000 $0.0 $000 $0"0 000% $0.0 0.0095 $000 $0.00 VavO BA 0.50 $37,170 $1658600 YES 10000% 600 53.0 .. $00 $0.0 00% $0.0 100 50.0 Vat9l BA 0.50 .$37,170 $18.685.0 YES 110.00%. - $0 CO Vassal BA 0.45 537,170 $16,728.50 YES 0.00% 5000 000% 5000 0.00% $0.00 $00 _.. 0.0 10410% $10.728.50 $000 $000 TOTAL DIRECT LABOR PER PROGRAM $140,676.55 $7.45 $16585.00 50.00 51880 $38,182.90 $20.22 $3,000 $15.80 $11,37375 5100 I $16,72850 $1.00 I $18,081.45 $15.80 $75825 OTHER DIRECT COOTR PER PROGRAM FAFF-TM1FArF VlMalbn!lone , $080040 YES 25% $2,400.00 25% 52,40000 $0%" 548000 $000 . $0.00 $000 $000 $050 $4,200:00 YES 27% $11340 .9%: $37800 25% $105000 2% $840 10% $420.00 , 13% $516.00 13% $54600 1%. $42.00 .: •�. ,,: $33,60.0 YES 27% $9020 e% 5].0240 25%: $6400 :. "3%- $6720 "'10% $3.30.0 13% $43080 '..:13% $438600 1% $338.0 NO $0• 0 $00 $00 $00 $0.0 $00 $00 $0.0 NO Sono $000 $00 $000 $00 $000 $00 $ 0 NO $00 $00 $00 $00 $0.0 00 500 500 r 50. TOTAL OTHER DIRECT COSTS PER PROGRAM $40 0 06 0 7,4 $5.05 $12,8 $5.75 55,802"0 $7.41 $14,250.0 $5.04 5758.0 $5.25 $3,70.0 $4.39 $4.914.0 $471" 54,914.0 $7.88 $3780 E GRANO TOTAL DIRECT SERVICE COSTS 3158,07855 $12.0 $3119100 $8.75 $5,02.0 528.20 $50,412.90 $25.28 53,789.0 $21.05 515,153.75 $19.32 $21,84050 $22.03 $22,995.45 $25.07 11,138.25 ADMIN COST NON-FACE-TO-FACE COMPUTERIZED BUDGET • Minimum Budget Average Total %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY X OF TIME SALARY %OF TIME SALARY %OF TIME SALARY X OF TIME SALARY Degree $0 Salaiy/Ben Salaries/ 100% SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND DESCRIPTION or Carl FTEe @ 1.0 FTE Benefits/Other ALLOCATED PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM Transportation VInIIa00n A V6eation B Mediation HBT PareN Coach MMIann2 FP Consult A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 38 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 48 17 37 30 38 28 29 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 2496.00 663.0 1924.00 150.00 72000 1120.00 104400 48.00 E MELT LABOR NAT FAr.F-TO.FAGF flannel.JIM,C%MJan MS 0.41 $40,151 $16,474.21 YES 25.00% $4,118.55 15.00% $2,471.13 60.00% $9,884.53 58.0 $0.00 $000 50.00 $000 Fora,JON.TmaNneilConOWW BA 0.65 $33,700 $18,53500 YES 0.00% 50.00 0.00% 1000 0.00% 10.00 0.00% 5000 $0.00 5000 100.00% $18,53500 0.00% 5000 Edwina,Tot,TreatmN$Ca0NYIiv BA 0.55 $42,861 $23,568.05 YES 25.00% 55892.01 15.00% $3,53521 60.00% 514.140.83 $0.00 $0.00 $0.00 $0.00 $0.00 Botta ShmoM CHOW MS 0,55 $38.947 521.420.85 YES $0.00 $0.00 $0.00 16.00% 53.427.34 70.00% $18922.47 $000 $0.00 500% 11.07104 McNeil,Holy.Treatment Cofliator BA 0.55 $37,170 120.443.550 YES 25.00% $511088 1500% $336653 60.00% $12266.10 $0.0 $0.00 $000 $000 5000 OeMandM,Slane BA 1.00 146,881 $48681.00 YES 26.00% $11,66525 15.00% $8,990.15 00.00% $27,996.60 $0.00 $0.00 50.00 $0.00 $0.0 TBM9va.Sharon,Program Dreamt LCSW 0.34 $83,386 $21,544.44 YES 15.00% $3231.67 0004 51,939.0 34.00%: $7,325.11 3.00% 5048.33 15.00% $3878.00 10.00% $2,15444 10.00% $2.15444 1.00% $21544 HBUadar.Coles%SUOWrl Staff HS 0.34 $34,566 $11,854.44 YES : 15.00% $1778.17 900% $1.066.90 34.00% $4,03051 300% $35563 18.00% $2133.80 10.0%. $1.185.44 10.004 51,185.44 1.00% $110.4 IAdNAWd,C0ubl7,Sepat Slay HS 0.34 527,530 $9,360.20 YES 15.00% $1.404.03 9.03% $842.42 34.00% $3,182.47 350% $20.81 18.00% 51,884.84 10.0% $936.02 10.00% 6938.02 1.00% $930 Lori,RAW,,SMMMt Staff HS 0.09 1,0,382 12582.47 YES 1500% $38737 9.00% $232.42 34.0% $878.04 ' 3.00% 17797 18.00% 5464.54 10.0% $25825 1000% $25625 1.0% $25.82 BOS Aile.PlogrMn Mena$r LCSW 0.60 $4,873 $22.430.50 YES $0.0 $0.0 $00 14.00% $3,141.11 80.00% $17949.20 $0.0 - $0.0 800% $1,346.19 Swanson,Julie,VP of Pogmm&WIEN MA . 0.13 $78700 1920400 YES 15.00% $138060 DOO% 582536 34.00% $3,129.36 3.00% $278.12 18.00% 11,856.72 1000% $920,40 10.00% 592040 1.00% $92.04 HaoM,Amy,Pmgran Mangltt M5W 040 $43,305 $17,358.0 YES 0.004 $00 $0.0 $0.0 30.0 $00 .5000%.. 58570.0 : 50.00% $8,6790 50.0 VacaN BA 05$ $37,170 $2043.50 YES $000 - 10:00% $17,358.0 Vacant ' BA 0.55 $37,170 $20,4350 YES 25.00% $5,110.88 .15.00% 13068.53 6000% $1226810 $0,0 $00 100 580 $0.0 TOTAL DIRECT LABOR PER PROGRAM NOT FACE-TO-FACE $282,32956 $18.0 $40,07540 $3827 $24,04784 $49.43 $51,099.4 154.70 $8204.81 $62.07 $44,88987 528.12 $31,49156 $3129 $32,68655 $81.72 $2,962.09 OTMFR DIRECT COSTS PERPROARAM HOT FM7F.TO-FACF OYM RoOwm Cnsb i< $0.0 NO 100 5000 300 50.0 5000 58.0 500 500 PmlesebilYFw 82081:00 YES 27.00% 572387 EGO% $24129 L 25.00% $57025 2.00% 551.82 10.00% $288.10 13.00% $34653 1300% 134853 .100%- $28.81 Orapttlep .,v $26,80.0 YES ` 2700%. $723881 . 900%: $201227 2600% $87075 200% $530.06 110.00% 12.65030 13.00% $34430 ', 1J.OD%: $34430 .1 D6% $288.0 Tra*TinMpalaon :_':'" $11,928.00 YES 2700% $322056 9.00% $1,07.52 < 25004, $299200 .200% $238.56 ' . 10.09% $118280 1300% $155084 , 1300 $15504 1.00%--. $11928 Office GONGS `. ' ,'' - y r ' .65.004.00 YES 27.40% $136726 9.00% 4X.76 2$:00%`" $12860 .-2004: $10128 . 10.00% $50810 130OX' $856 J2 1300%` 585832 51.00%: $504 M 11t619lJpFw and des «+- " :, x$258800 YES 2]50% $80822 D.004 12]2.14 '25.40% 14850 < - .200%' 551.72 11050% 1258.0 : 1300% $33618 .1350%' $3X18 1.00% 125.86 McNarlXtu Eapan$a " . .... 13.321:0 YES ? 21.00%' 18960! 000% 5288.80 35.00%: 183025 .. ..240%. 300.42 :10,00% $332.10 '. 1300%' $431/3 r:- 1300% 431 73 5L 1.09% $3321 SO.Oo 2100%j $000 200% $0u9 " 1000% $000 1J OD%: $00 1J OD%" 1000 - '.100%, $0.00 0 i, i NO Soo $0.0 $00 1' $0.00 °10.00% 50.0 " 1350% $000 19.00% $000 - < 100 TOTAL OTHER DIRECT COSTS NOT FACE-TO-FACE PER PROGRAM $523810 5587 $1414341 17.11 $4,714.47 $6.81 $13,095.75 3898 $1,04756 17.28 $5,238.30 8608 $6,80.79 $6.52 18,00)9 $1091 $523.83 F GRAND TOTAL DIRECT SERVICE COSTS NOTFACE-TOFACE $334.712.68 $21.72 $54222.61 43.38 $28,782.11 156.23 $10,19539 $81.88 19252.47 189.34 149,928.17 $34.20 $38,301.35 137.61 $30,478.35 $724 $3,450.52 OVERHEAD COSTS AND PROFITS COMPUTERIZED BUDGET O90 ALA % ALLOCATED I % ALLOCATED % ALLOCATED % ALLOCATED I ALLOCATED I ALLOCATED I ALLOCATED ALLOCATED D 100% ALLOCATED OVERHEAD COSTS ALLOCATED OVERHEAD COSTS ALLOCATED OVERHEAD COSTS ALLOCATED VERHEAD COSTS %ALLOCATED VERHEAD COSTS %ALLOCATED VERHEAD COSTS %ALLOCATED VERHEAD COST%ALLOCATED VERHEAD COSTS DESCRIPTION COSTS D TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM PROGRAM TMOs0onati0n VS3albn A Visitation B Mediation HOT Parent Coach McMoon9 FP Consult A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 40 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 48 17 37 30 38 28 23 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 2499 00 063.00 182400 150.00 72000 1120.00 920.00 4800 DVFRHFAD Total Owhea0(14%of M0Fna9L) $13.191.00 YES 27.00% 11078157 900% $8,587.19 25.00% $18397.75 2.00% 51,483.82 10.03% $7319.10 13.00% $9,514.83 1300% 59,51483 1.00% $731.91 NO $0.00 $0.00 $0.00 SO 00 $0.00 5000 $0.00 $000 NO $0.00 $0.03 $0.00 $000 $0.00 5000 $0.00 $0.00 NO $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 S000 NO $0.00 SO CO $000 $0.00 $0.00 $0.00 S000 $000 NO $0 CO $0.00 $0.00 3000 $0.00 $0.00 $000 $000 NO $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SO 00 $0.00 NO $0.00 $0.00 $0.00 $0.00 $0.00 SO CO SO 00 $000 NO $003 $0.00 $0.00 $0.00 $000 $0.00 5090 $0.00 NO $0.03 $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 NO $0.00 $000 $000 $0,00 $0.00 $000 $000 SO 00 NO $000 $000 $000 MOO SO 00 $000 $0.00 $000 NO $000 $003 S000 $000 $000 $0.00 $0.00 $0.00 NO $000 $000 $0OD $0,00 SO D3 $0.00 $0.00 $0.00 NO $000 $000 $000 $000 $0.00 $000 $0.00 $0.00 . NO $000 $000 $000 $000 $000 $000 $000 $000 NO $O00 $000 $000 $0.00 $0.00 $0.00 $0.00 $000 G TOTAL OVERHEAD COSTS $73,191.00 $19,781.57 $6,587.19 $18,297.75 $1,48382 $7,319.10 $9,51483 $9,514.83 $73191 I TOTAL ANTICIPATED PROFITS $000 I YES 15% _ SO 00 9% $000 34% $000 $% $000 18% _, 3000 20% $000 20% $0.00 1% $0.00 TOTAL OVERHEAD AND ANTICIPATED PROFITS $73,19100 $19,781.57 $6,587.19 $18,297.75 $1,483.82 $7,319.10 $9,51183 19,514.83 $731.91 EXHIBIT "B" Conditions of Approval �• ,Aolp f�9 \,.• A\ 4/ 6 of Colorado 24 Services that heal,strengthen, and provide hope" April 15, 2003 Weld County Department of Social Services ATT: Gloria Romansik P.O. Box A Greeley, CO 80632-- RE: RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program Area RFP 03010: Option B, Home Based RFP 03005: Lifeskills: Home Based Parenting Coach RFP 03005: Lifeskills: Mentoring RFP 03005: Lifeskills: Visitation RFP 03-04 006-00: Foster Parent Consultation Dear Ms. Romansik: This letter is in response to your letter dated 4/9/03 regarding the FYC Commission's recommendations and/or conditions for the above core service proposals. 1. RFP 03010 — Option B. There were no recommendations or conditions. 2. RFP 03008 — Mediation. We accept the commission's recommendation. Only staff certified to provide mediation will perform this service. 3, 4, 5: RFP 03005 - (Home Based Parenting Coach, Mentoring, Visitation). LFS contacted John Kruse on 4/14/03. We also made the specified corrections on the spreadsheet and sent that corrected spreadsheet to Mr. Kruse via email. 6. RFP 006-00 — Foster Parent Consultation. We accept the commission's condition. Thank you for consideration of our proposals. Please don't hesitate to let me know if you need further information. Respe • � / s . Barclay resi• -nt/CE• 363 South Harlan, Suite 200 • aenver, CO 80226-3552 • (303) 922-3433 • Fax (303) 922-7335 • www.lfsco.org esACCREDITED fan vas moss Kee PROGRAM BUDGETS COMPUTERIZED BUDGET PROGRAM Transportation Visitation A Visitation B Mediation HBT Parent Coach Mentoring FP Consult A TOTAL HOURS OR DAYS OF DIRECT SERVICE PER CLIENT 52 39 52 5 20 40 36 4 B TOTAL CLIENTS TO BE SERVED 55 23 37 30 36 28 29 12 C TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR(A X B) Z860 _ 897 1,924 _ 150 720 1,120 1.044 48 D COST PER HOURS OR DAYS OF DIRECT SERVICES(E/C) _ $17.40 $25.12 $26.20 $25.26 $21.05 $19.32 $22.03 $23.67 E TOTAL DIRECT SERVICE COSTS FACE-TO-FACE - $49,776 $22,529 _ $50,413 . --_$3,789 $15,154 $21,641 $22,995 $1,136 - F ADMINISTRATION COSTS NON-FACE-TO-FACE ALLOCABLE TO PROGRAM $54,223 $28,762 $108,195 $9.252 $49,928 $38,301 $39,478 $3,487 G OVERHEAD COSTS ALLOCABLE TO PROGRAM $19,762 $6,587 $18,298 $1,464 $7,319 $9,515 $732 $732 H TOTAL DIRECT,ADMINISTRATION&OVERHEAD COSTS(E+F+G) $123,760 $57,878 _ $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 I ANTICIPATED PROFITS CONTRIBUTED BY THIS PROGRAM $0 $0 $0 $0 $0 $0 $0 $0 1 TOTAL COSTS AND PROFITS FROM THIS PROGRAM(H +I) $123,760 $57,878 $176,906 $14,505 $72,401 $69.457 $63,206 $5,355 K TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR THE YEAR(C) 2.860 897 1,924 150 720 1,120 1.044 48 _ RATE PER HOURS OR DAYS OF DIRECT,FACE-TO-FACE SERVICE TO BE CHARGED TO WELD COUNTY SOCIAL SERVICES(J/K) $43.27 $64.52 $91.95 $96.70 $100.56 $62.01 $60.54 $111.56 Weld 0,O aaUnty Da O/er;CSer�/ce t of nice/ a q or) , t A 2''i.? Arit DEPARTMENT OF SOCIAL SERVICES P.O.BOX A GREELEY,CO.80632 Website:www.co.weld.co.us Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 C COLORADO April 9, 2003 James Barclay President/CEO Lutheran Family Services 3800 Automation Way, Suite 200 Fort Collins, CO 80525 Re: RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program Area RFP 03010: Option B, Home Based RFP 03005: Lifeskills,Home Based Parenting Coach RFP 03005: Lifeskills,Mentoring RFP 03005: Lifeskills, Visitation RFP 03-04 006-00: Foster Parent Consultation Dear Mr. Barclay: The purposes of this letter are to outline the results of the Core Services Bid process for PY 2003-2004 and to request written information or confirmation from you by Wednesday, April 16, 2003. A. Results of the Core Services Bid Process for PY 2003-2004 The Families, Youth, and Children(FYC) Commission has reviewed the bids according to the criteria established in the bids and provides recommendation(s) and/or condition(s) as follows: 1. RFP 03010-Option B: The FYC Commission has no recommendations or conditions. 2. RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program area. The FYC Commission has a recommendation as follows: The provider shall make efforts to train staff in using a professional interpretation standard when interpreting during mediations. 3. RFP 03005—Lifeskills,Home Based Parenting Coach. The FYC Commission has a condition as follows: The provider shall submit the dollars allocated for vacant positions on the budget page as required in the RFP process,and, if necessary,work with John Kruse, Business Office Manager, Social Services, to resolve any requirements of the budget pages of the bid. 4. RFP 03005—Lifeskills,Mentoring. The FYC Commission has a condition as follows: The provider shall submit the dollars allocated for vacant positions on the budget page as required in the RFP process, and,if necessary, work with John Kruse, Business Office Manager, Social Services,to resolve any requirements of the budget pages of the bid. Page 2 Lutheran Family Services/Results of RFP Process for PY 2003-2004 5. RFP 03005- Lifeskills,Visitation: The FYC Commission has a condition as follows: The provider shall submit the dollars allocated for vacant positions on the budget page as required in the RFP process, and, if necessary,work with John Kruse, Business Office Manager, Social Services,to resolve any requirements of the budget pages of the bid. 6. RFP 006-00—Foster Parent Consultation. The FYC Commission has a condition as follows: All individual consultation referrals will be referred to other qualified bidders because of the higher cost of individual consultation through Lutheran Family Services. B. Required Response by FYC Bidders Concerning FYC Commission Recommendations and Conditions The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations and/or conditions. Please respond in writing to Gloria Romansik, Weld County Department of Social Services, P.O. Box A, Greeley, CO, 80632,by Wednesday,April 16, 2003,close of business. 1. FYC Commission Recommendations: You are requested to review the FYC Commission recommendations and to: a. accept the recommendation(s) as written by the FYC Commission; or b. request alternatives to the FYC Commission's recommendation(s); or c. not accept the recommendation(s) of the FYC Commission. Please provide in writing how you will incorporate the recommendation(s) into your bid. If you do not accept the recommendation,please provide written reasons why. Your responses that are accepted by the FYC Commission and the Weld County Department of Social Services will be incorporated as part of your bid and Notification of Financial Assistance Award(NOFAA.) 2. FYC Commission Conditions: All conditions will be incorporated as part of your bid and Notification of Financial Assistance Award (NOFAA.) If you do not accept the condition(s), you will not be authorized as a vendor unless your mitigating circumstances are accepted by the FYC Commission and the Weld County Department of Social Services. If you do not accept the condition, you must provide in writing reasons why. A meeting will be arranged to discuss your response. Your response to the above conditions will be incorporated in the bid and Notification of Financial Assistance Award (NOFAA.) Page 3 Lutheran Family Services/Resu Its of RFP Process for PY 2003-2004 If you wish to arrange a meeting to discuss the above conditions and/or recommendations,please do so through Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to April 16,2003. cerely,� 7 y A. ego, irect cc: Dick Palmisano,Chair,FYC Commission Gloria Romansik, Social Services Administrator Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (FYC) Funds Type of Action Contract Award No. X Initial Award 03-CORE-LS-0006 Revision (RFP-FYC-00007) Contract Award Period Name and Address of Contractor Beginning 06/01/2003 and Lutheran Family Services Ending 05/31/2004 Lifeskills-Home Based Parent Coach Program 3800 Automation Way,#200 Fort Collins, CO 80525 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Program is designed to serve families at risk of having Assistance Award is based upon your Request for children placed in foster care or have recently been Proposal (RFP). The RFP specifies the scope of reunified with their family. The program provides services and conditions of award. Except where it is services that strengthens and preserves families by in conflict with this NOFAA in which case the providing a home-based service for a limited length of NOFAA governs,the RFP upon which this award is time using flexible service modalities that are determined based is an integral part of the action. by the family's strength's and needs. Service to 28 family units, with a monthly maximum capacity of 5 families, Special conditions with an average stay of 8 weeks. Bilingual-bicultural and South County services. 1) Reimbursement for the Unit of Services will be based on an hourly rate per child or per family. Unit of Service 2) The hourly rate will be paid for only direct face to face Hourly Rate Per $ 62.01 contact with the child and/or family, as evidenced by Unit of Service Based on Approved Plan client-signed verification form, and as specified in the unit of cost computation. Enclosures: 3) Unit of service costs cannot exceed the hourly and X Signed RFP:Exhibit A yearly cost per child and/or family. X Supplemental Narrative to RFP: Exhibit B 4) Payment will only be remitted on cases open with, and Recommendation(s) referrals made by the Weld County Department of X Conditions of Approval Social Services. 5) Requests for payment must be an original submitted to the Weld County Department of Social Services by the end of the 25th calendar day following the end of the month of service. The provider must submit requests for payment on forms approved by Weld County Department of Social Services. Approvals: Program Official: /�� By /V V, / Judy Gri Director f David E. Long, Chai Wel oIu_n'ty Department of Social Services '-Board of Weld Co Commissioners Date: 1 130 30/03 Date: 9-33-r)OZ3 3- /0(08 EXHIBIT "A" INVITATION TO BID • OFF-SYSTEM BID 02-03 RFP-FYC 03005 DATE:February 19, 2003 BID NO: RFP-FYC-03005 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street, P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-03005) for:Colorado Family Preservation Act--Life Skills Program Emergency Assistance Program Deadline: March 14, 2003, Friday, 10:00 a.m. The Families, Youth and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners' authority under the Colorado Family Preservation Program Act (C.R.S. 26-5.5- 101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to run from June 1, 2003, through May 31, 2004, at specific rates for different types of service, the county will authorize approved vendors and rates for services only. The Life Skills Program must provide services that focus on teaching life skills which are designed to improve household management competency, parental competency, family conflict management and effectively accessing community resources. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date (After receipt of order) BID MUST BE SIGNED IN INK arcla TYPED TED SIGNA VENDOR Lutheran Family Services (Name) tten Sigma e y uthorized Offi or Agent Vender ADDRESS 3800 Automation Way, #200 TITLE President/CEO Ft. Collins, CO 80525 DATE PHONE# 970.266. 1788 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 32 RFP-FYC-03005 Attached A LIFE SKILLS PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING FAMILY PRESERVATION PROGRAM 2002/2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2003-2004 OFF-SYSTEM BID 02-03 RFP-FYC-03005 NAME OF AGENCY: Lutheran Family Services ADDRESS: 3800 Automation Way, #200 Ft. Collins, CO - 80525 PHONE: 970.266. 1788 970.356.6080 CONTACT PERSON: Amy Hatcher TITLE: Program Manager DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving household management competency,parental competency, family_conflict management, effectively accessing community resources, and encouraging goal setting and pro-social values. 12-Month approximate Project Dates: — 12-month contract with actual time lines of: Start June 1, 2003 Start End May 31, 2004 End TITLE OF PROJECT: Home Based Parent Coach Program AMOUNT REQUESTED: AIn C. lia#cher Atikt. " & / ��' 3-/a-c3 Name and Signature of Person Preparing Documen Date Judy A. Griego, Director Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids, please initial to indicate that the following required sections are included in this Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2002- 2003 to Program Fund year 2003-2004. Indicate No Change from FY 2002-2003 to 2003-2004 x Project Description X Target/Eligibility Populations X Types of services Provided X Measurable Outcomes X Service Objectives _ X Workload Standards X Staff Qualifications X Unit of Service Rate Computation Program Capacity per Month y Certificate of Insurance x Assurance Statement Page 26 of 32 Core Services Proposal Life Skills FY 03-04 Lutheran Family Services of Colorado Home-Based Parenting Coach Program 1. PROJECT DESCRIPTION Lutheran Family Services of Colorado is a community-based agency with an experienced staff that offers a wide range of services to children, families and adults. It is a non-profit agency, which has provided human services to Colorado since 1948. Although the agency was established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides services to all individuals without consideration of religious beliefs, race, ethnicity, sex or economic status. Home-Based Parenting Coach Lutheran Family Services' Home-Based Parenting Coach Program is a part of a comprehensive array of family preservation services offered by LFS. The program is intended to serve families who are either at risk of having children placed in foster care or have recently been reunified with their family. This program is designed to strengthen and preserve families by providing a home- based service for a limited length of time using flexible service modalities that are determined by the family's strengths and needs. Skills taught and modeled in the home are designed to do the following: create a safe, stable, and nurturing family environment; promote the safety and well- being of children and families; maintain and build upon family connections and support; reduce isolation; assist parents in developing appropriate parenting techniques; improve individual and family functioning; improve family interactions; prevent, reduce, or eliminate behaviors that may place a child or family at risk; and prevent unnecessary out-of-home care. Practitioners in the program will serve as Parenting Coaches and facilitators of change, helping the family meet jointly defined goals. The Home-Based Parenting Coach Program combines all of the following elements: • Short Term (six to eight weeks) • Intensive(up to 10 hours in the home each week, average of 5 hours per week) • Home-Based (treatment provided in the family's natural environment) • Individualized (treatment focuses on the family's specific strengths and needs) • Skill-Based (teach skills that work to resolve many problems) • Crisis-Oriented (no or short waiting list; initial response to family within 24 hours) • Competency-Based (length of intervention determined by family's achieved level of competency in using skills that keep the family safe) • Strength-Oriented (intervention builds on behavioral strengths of family members) • Family and Coach as partners (relationship emphasized between family and Coach; treatment based on family's expertise) This program promotes the belief that in order for families to begin behavioral change, it is important that Parenting Coaches are available to strengthen techniques the family already uses. Many problem behaviors stem from families having never learned to consistently apply their strengths across a broad spectrum of situations and settings such as home, work, school, etc. Lutheran Family Services'Home-Based Parenting Coach Program The Home-Based Parenting Coach Program emphasizes skill-building, modeling and application of appropriate parenting techniques. II. TARGET/ELIGIBILITY POPULATION Families considered appropriate for these services are those in which family members are facing problems that have affected their well-being, safety, psychosocial growth and development, and family stability. Families that could benefit from basic life-skills training and parent coaching are appropriate. The program is intended to serve families who are either currently at risk of having children placed within the custody of DSS or have recently been reunified. Families with children ages birth through 12 are appropriate. Families mandated or referred by the courts will be considered contingent upon their willingness to participate in and ability to profit from participation in such services. Primary caregivers must demonstrate a desire to maintain family relationships and must possess the mental stability to utilize home-based services. Clients will not be eligible if they can be successfully treated with less intensive service programs. This is not a program intended to treat marital problems or mental health issues. The program is intended to build basic life and parenting skills in the family in order to maintain family stability or to increase the success of reunification. It should be noted that we do have one bilingual worker budgeted at .5 FTE in the Home-Based Parenting Coach Program. A. Total number of clients served: 84 We have budgeted one professional staff person to this program. We currently have 16 professional staff that could provide services in this program, if needed. The number of clients served represents the caseload of the person budgeted. We estimate that there will be an average of 3 family members per family served. B. Total individual clients and the children's ages: 84 We estimate that each family will have three family members. Children's ages can be from birth to 18. C. Total family units: 28 This number reflects the caseload of a half time professional staff person. As outlined above, we can have other staff provide these services if we receive the referrals. D. Sub-total of individuals who will receive bicultural/bilingual services: 21 We have had two bilingual workers on staff since late last summer and we have not experienced a significant increase in referrals of families who are monolingual and speak Spanish. This number reflects approximately one quarter of our budgeted clients. E. Sub-total of individuals who will receive services in South Weld County: 21 We do not limit our services geographically. This number is reflective of an estimated one quarter of the referrals being from South County. F. The monthly maximum program capacity: 5 families This number is based on the budgeted number of families per year(28). We will provide an average of 5 hours of direct service per week for eight weeks to the families in the program. As outlined above, we can assign as many staff to this program as the referrals warrant, so our maximum capacity can be much larger. Life Skills—Parent Coach 2 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services'Home-Based Parenting Coach Program G. The monthly average capacity: 5 families This number is based on our budgeted capacity. H. Average stay in the program (weeks): 8 I. Average hours per week in the program: 5 III. TYPES OF SERVICES TO BE PROVIDED Assessment of Family Risks All families receiving home-based serves are assessed utilizing the Family Risk Scales upon intake and case closure. The assessment is helpful in the development of treatment goals for each individual family. It is also a means of measuring progress. The Family Risk Scales (FRS) was designed as a standardized measure to assess a particular kind of risk-a child's need for out-of-home placement. The risk variables measured are those that contribute to, or precipitate, the need for out-of-home placement (i.e. habitability of residence, financial problems, family social support, etc). The FRS consists of 26 individual rating scales, each with four to six levels that range from adequacy (1)to increasing degrees of inadequacy (5-6)on the variable being measured. The first two initial visits with a family are spent assessing these risk variables and talking with the family members about their agenda and concerns. This assessment period is further utilized to gather information in regard to the family system and the family's strengths. The DSS Caseworker will also be asked to complete a shortened version of the FRS. The Adult-Adolescent Parenting Inventory can be utilized to assess parenting attitudes and behaviors both upon intake and case closure. The Adult-Adolescent Parenting Inventory (AAPI) is a tool utilized to assess high-risk parenting attitudes and behaviors. Responses to the inventory provide an index of risk for practicing behaviors correlated to child abuse and neglect(i.e. inappropriate expectations of children, parental lack of empathy toward children's needs, belief in corporal punishment, reverse of parent-child role responsibilities, and oppression of children's power and independence). Low scores indicate agreement in the aforementioned parenting behaviors and a high risk for abuse and neglect. Teaching, Modeling, Demonstrating, and Building Basic Life-Skills Individuals and families directly served will develop beneficial life-skills,thereby reducing factors associated with abuse, neglect, domestic violence, substance abuse, unemployment, poverty, etc. We will teach the family basic life-skills including: budgeting, bill paying, dealing with rental agreements, debt management, cleaning, household maintenance, personal hygiene, shopping, menu planning, meal preparation, etc. The skills taught will be determined by results of the FRS in conjunction with the agenda of the family and the agenda of the DSS Caseworker. Variables that are deemed as areas of high risk will be viewed as priority, and skills will be taught accordingly. We also focus on starting with skills where family strengths already exist in order to encourage family cooperation and motivation. Teaching, Modeling, Demonstrating, and Building Appropriate Parenting Skills Through the use of home-based education, parents are introduced to appropriate, healthy, creative, and effective parenting techniques and values. The Parenting Coach will provide families with training in child development, limit setting, discipline, esteem-building, providing structure, nurturing, attachment, etc. We will assist families in implementing and integrating the information we teach through modeling, demonstrating and coaching. At times parents may Life Skills—Parent Coach 3 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services'Home-Based Parenting Coach Program benefit from skills taught through specific curricula, which may include: the Nurturing Parent Program, Parenting with Love and Logic, and the Terrific Infant Program. These curricula focus on reducing inappropriate parental response to children's behavior while increasing age- appropriate parental expectations of children. Advocacy and Linkage to Sources of Support in the Community The Parenting Coach will assist the family in accessing and utilizing community resources to deal with particular risk areas identified (ex: access to health care, housing, employment). The family's effective use of community resources is an imperative goal within this program, as accessing resources is generally a core issue for families who have achieved a level of stress that would indicate a need for family preservation services. Furthermore, access to community resources reduces isolation and increases support for the family. IV MEASURABLE OUTCOMES The Home-Based Parenting Coach Program will utilize the Family Risk Scales and the Adult Adolescent Parenting Inventory to assess the family's pre and post service functioning. The Family Risk Scales were designed as a standardized measure of a child's risk of entering foster care. The risk variables measured by the scales are those believed to contribute to or precipitate the need for out of home placement. Changes in a family's risk status may be determined by rating the scales two or more times (pre and post tests). Changes in parenting behaviors and values may be determined by using the Adult Adolescent Parenting Inventory providing both a pre and post-test score. there are 26 risk factors included in the Family Risk Scales. There are 16 of these scales that we have identified as being appropriate for skill building in the Home-Based Parenting Coach Program. The 16 scales that we have identified as being "non-mental health issues;" and therefore, appropriate for this program are bolded. 1. Habitability of Family Residence 2. Suitability of Living Conditions 3. Financial Problems 4. Adult Relationships in Household 5. Family's Social Support 6. Parent's Physical Health 7. Parent's Mental Health 8. Knowledge of Child Care and Development 9. Parent's Substance Abuse 10. Parent's Motivation for Problem Solving 11. Parent's Attitude to Preventing Placement 12. Client's Cooperation with Agency 13. Preparation for Parenthood 14. Supervision of Child Under Age 10 15. Parenting of Child Age 10 and Over 16. Physical Punishment of Child 17. Verbal Discipline of Child 18. Emotional Care and Stimulation of Infant(Under 2 Years) 19. Emotional Care and Stimulation of child Age 2 and Older 20. Physical Needs of Child 21. Sexual Abuse of Child 22. Child's Physical Health and Disabilities 23. Child's Mental Health Life Skills—Parent Coach 4 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services'Home-Based Parenting Coach Program 24. Child's School Adjustment 25. Child's Delinquent Behavior 26. Child's Home-Related Behavior. A. Improvement of household management competency: measured by components of the Family Risk Scales. B. Improvement of parental competency: measured by components of the Family Risk Scales and the Adult-Adolescent Parenting Inventory. C. Parents can work independently with other resources in the community and within the local, state and federal governments: measured by case documentation D. Families will remain intact for six months after discharged: measured by Weld County DSS family tracking. E. Families will have improved competencies and/or reduced risk of need for placement: measured by the Family Risk Scales and Adult-Adolescent Parenting Inventory. V. SERVICE OBJECTIVES Improved household management competency will be achieved through family and individual skill-building, modeling and application of appropriate household management techniques. We will offer instruction on household management issues, such as: budgeting, cleaning, household furnishing, chore structure, etc. We will also link families to community organizations that can assist them on an ongoing basis. Improved parental competency will be achieved through family and individual skill-building, modeling and application of appropriate parenting techniques. We will use education on child development, hygiene, safety, discipline, and relationship building strategies to build the base for the application of specific parenting techniques or strategies. The focus of this area will be enhancement of the parent/child relationship. Improved ability to access resources will be achieved through information and referral services. The Parent Coach may accompany families to community resources to coach them through the process, including teaching families how to appropriately advocate for themselves, how to complete the necessary applications for services, scheduling appointments, etc. As outlined in Section IV, the achievement of these objectives will be measured using the Family Risk Scales and the Adult-Adolescent Parenting Inventory as well as case documentation. All families involved in the program are assessed utilizing the FRS upon intake and case closure, or at the end of service. The assessment is helpful in the development of treatment goals for each individual family. It is also a means of measuring progress. Clients served will demonstrate improved parental competency, improved household management, and an improved ability to access resources as indicated by decreased FRS scores. These scores will be documented in monthly progress reports and treatment plans. Parents will be assessed utilizing the AAPI upon both intake and case closure. Clients involved in the above services will demonstrate improved parental competency as evidenced by improved scores on the AAPI from pre to post. These scores will be documented in monthly reports and treatment plans. Life Skills—Parent Coach 5 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services'Home-Based Parenting Coach Program VI. WORKLOAD STANDARDS A. Number of hours per day,week,or month: 25 per week Each family is budgeted to receive 5 hours of direct service per week for 8 weeks. We are budgeted to provide services to 3 families per week for a total of 15 hours of direct service per week. These numbers are based on the budgeted number of cases. We can provide services to more families, if referred. B. Number of individuals providing the services: 1 The budget submitted shows one professional staff member providing services in this program. As mentioned in an earlier section, we have 16 staff members who could provide services in this program. C. Maximum caseload per worker: 3 families In our structure, a full time professional staff person can provide 16 hours per week of direct service so the caseload will be 3 cases per worker if they are providing 5 hours of direct service per case. D. Modality of treatment: The modality of treatment is based on the Boy's Town Family Preservation Model, which includes the following elements: short term, intensive, home-based, individualized, skill-based, crisis-oriented, competency-based, strength-oriented, and family and Parenting Coach as partners in the treatment process. We utilize education, modeling, and demonstration to build on family strengths and to teach skills that will empower and stabilize families. E. Total number of hours per day/week/month: 15 per week Each family is budgeted to receive 5 hours of direct service per week for 8 weeks. We are budgeted to provide services to 3 families per week for a total of 15 hours of direct service per week. These numbers are based on the budgeted number of cases. We can provide services to more families, if referred. F. Total number of individuals providing these services: 1 We currently have part of one staff members time budgeted to this program. Our structure has been established to allow us maximum clinical flexibility. We currently have 16 staff who can offer services in this program, not including the program supervisors. G. The maximum caseload per supervisor: 1:7 H. Insurance Our proof of insurance, naming Weld County Department of Social Services as co-insured, is attached. Our Parenting Coaches work flexible hours, typically between 9:00 a.m. and 8:00 p.m., Monday through Friday. Weekends are taken into consideration if the family is unable to meet during the week. Life Skills—Parent Coach 6 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services'Home-Based Parenting Coach Program VII. STAFF QUALIFICATIONS Professional staff assigned to this program are qualified by one of the following: • A master's degree in social work or another human service field; and/or • A bachelor's degree in social work or another human service field and at least one years post- degree experience in family and children's services. We currently employ three Licensed Clinical Social Workers, one Licensed Professional Counselor, seven clinicians with their Master's in Social Work, one clinician with a Master's of Art, one recruiter with a Master's in Education, one clinician with a Masters in Human Development and Family studies, eight employees with Bachelor's Degrees. All staff has experience in child and family services. All staff in this program is required to secure thirty-two hours per year of continuing education training. All staff will receive weekly supervision from a supervisor experienced in child welfare work. The supervisors are also required to secure thirty-two hours per year of continuing education training. VIII. UNIT OF SERVICE RATE COMPUTATION The budget spreadsheets are attached to this proposal. Life Skills—Parent Coach 7 Weld County Off System Bid 02-03 RFP-FYC 03005 RFP-FYC-03005 Attached A Date of Meeting(s)with Social Services Division Supervisor: 0)-c 5- O,-? Commentsby SSD Supervisor:\ / —7-1(1,7 Name and Signature of SSD Supervisor Date e: % of Colorado "Services that heal, strengthen, and provide hope" Assurance Statement RE: Life Skills Program — Home Based Parent Coach The actual direct face to face rate that Lutheran Family Services charges to Weld County Department of Social Services will not be more then what is charged to the gen ublic or billed to insura ce agencies. i jj) J es D. Barclay Dat President/CEO 3800 Automation Way, Suite 200 • Fort Collins, CO 80525-3433 • (970) 266-1788 • Fax (970) 266-1799 • www.lfsco.org ACCREDITED er H..K.._w ....,.v...t t UMW Way Helps Ham -- -� __-_------- - '-_-- --+--- - - 03/13/2003 PROD .- aria +B A • - - - - - - :E . - ••• •n - MARSH ADVANTAGE AMERICA ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 160 SPEAR STREET ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANTE5 AFFORDING COVERAGE • SAN FRANCISCO,CA 94105 COMPANY GUIDEONE SPECIALTY MUTUAL NSURANCE A maORED -- -` COMPANY GUIDEONE MUTUAL INSURANCE COMPANY LUTHERAN FAMILY SERVICES OF COLORADO B - _. ___ .- _ ._. _ _. __ _ ._. ._. ._. ._ 383 SOUTH HARLAN, SUITE 200 COMPANY DENVER,CO 80228 C _ _ __, _____, _ — _ ,_..— _ _,.__ _ COMPANY D I E IF T PI S FI N EL HA E E B E HEN AB VE P PE I INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED B Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY NAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER Polley EPRCTVE POLICY EXWMTION1 LIMITS LTR DATE(MMIDIWT) DATE IMMTGW) GENERALLIASILITY 1213-263 7/1/02 7/1/03 GENERAL AGGREGATE S 3,000,000 A X-COMMERCIAL GENERAL LIABILITY MODUCTB•COMP/OP Mg S 0II0,DDQ-" 1 CLANS MADE [29 OCCUR PERBOMLEAOVINJURY f 9-,OW,6OC OWNER'S A CONTRACTOR'S PROT EACH OCCURRENCE S 1,ODO;001J- � SOCIAL WORKERS 6 (PER FORM PCG7550) FIRE(Wage (My y,•�j j CCMU:C r- ._ C— LTAUNSEtSS LIAR- MEDEXP (Alry on*p.PRn) i --5:000— - AU OVA OBILE LIABILITY — COMBINED SINGLE LIMIT I —ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS gqgqDRY INJURY S PN P• n) HIRED AUTOS $QI u>RY E NON-OWNED AUTOS (PSS I r. PROPERTY['WADE S —_ - GARAGE LIABILITY AUTO ONLY•EA ACCIDENT S —.I ANY AUTO OTHER THAN AUTO ONLY EACH ACCIDENT 1_ — __ ——-- AGGREGATE S _..- "--- - • --EX-LESS LIABILITY 7/1/02 7/1/03 EACH OCCURRENCE S 4,000,000 B 11 UMBRELLA FORM AGGREGATE _ S _4 o .DOCK OTHER THAN UMBRELLA FORM E WORKER'S COMPENSATION AND ITwIiMTt s rE_ Wallin'EMPLOYERSWallin' it.EACH ACCIDENT Till. — — — _. THE nowTo V /NCI EL DISEASE•POLICY LNMT E — MRTHDI ARE: ECUTIV[ I— Swan _.— awanARE: EXCL ELDIBEABETEA EMPLOYEE I ma- - I UtlYAREE NUN UP UPAHA IRE14/LtRa IIUNYvCThI.Ifll,PEUAL I I bird CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED (CG 2026)AS RESPECTS GENERAL LIABILITY ONLY IN CONNECTION WITH CONTRACT SERVICES PROVIDED BY THE INSURED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES SE CANCELLED BEFORE THE WELD COUNTY SOCIAL SERVICES EXPIRATION OAT!THEREOF, THE ISSUING COMPANY VALI ENDEAVOR TO MAIL ATTN:JUDY A.GREIGO, DIRECTOR 30 DAYS WRITTEN NOTICE TO Olt CERTIFICATE HOLDER NAMED TO THE LEFT, PG BOX A BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO 05LIGA7ION OR LIABILITY GREELEY,CO 80632 OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATNES A REWN HIATNE 1 L / -_. PROGRAM BUDGETS COMPUTERIZED BUDGET PROGRAM Transportation Visitation A Visitation B Mediation HBT Parent Coach Mentoring FP Consult TOTAL HOURS OR DAYS OF DIRECT SERVICE PER CLIENT 52 39 52 5 20 40 36 4 B TOTAL CLIENTS TO BE SERVED 48 17 37 30 36 28 29 12 C TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR(A X B) 2,496 663 1,924 150 720 1,120 1,044 48 D COST PER HOURS OR DAYS OF DIRECT SERVICES(E/C) $12.50 $8.75 $26.20 $25.26 $21.05 $19.32 $22.03 $23.67 E TOTAL DIRECT SERVICE COSTS FACE-TO-FACE $31,191 $5,802 $50,413 $3,789 $15,154 $21,641 $22,995 $1,136 F ADMINISTRATION COSTS NON-FACE-TO-FACE ALLOCABLE TO PROGRAM $54,223 $28,762 $108,195 $9,252 $49,928 $38,301 $39,478 $3,487 G OVERHEAD COSTS ALLOCABLE TO PROGRAM $19,762 $6,587 $18,298 $1,464 $7,319 $9,515 $732 $732 H TOTAL DIRECT,ADMINISTRATION B OVERHEAD COSTS(E+F+G) $105,175 $41,151 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 I ANTICIPATED PROFITS CONTRIBUTED BY THIS PROGRAM $0 $0 $0 $0 $0 $0 $0 $0 J TOTAL COSTS AND PROFITS FROM THIS PROGRAM(H +I) $105,175 $41,151 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 K TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR THE YEAR(C) 2,496 663 1,924 150 720 1,120 1,044 48 L RATE PER HOURS OR DAYS OF DIRECT,FACE-TO-FACE SERVICE TO BE CHARGED TO WELD COUNTY SOCIAL SERVICES(J/K) $42.14 $62.07 $91.95 $96.70 $100.56 $62.01 $60.54 $111.56 DIRECT SERVICE COSTS COMPUTERIZED BUDGET Minimum Budget Average Total %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY Degrw N DI Salary/Ben Salarinl 100% SPENT ON MID SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND DESCRIPTION or Con FTEs C 1.0 FTE BsnentsiOiher ALLOCATED PROGRAM OTHER COST PROGRAM OTHER COST PROGRAM OTHER COST PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM Transportation Visitation A Visitation B Mediation HST Parent Coact Mentorey FP Consul ' A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 90 B TOTAL CLIENTS TO BE SERVED PER PROGRAM as 17 37 30 36 28 29 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 249600 663.00 192400 15000 720.03 112000 1044,00 4800 OIRFC.T I ABOR FACE-TO-FAC.F POSITION TITI F OR JOB FUNCTION BMRNA,Me MS 045 $40,151 518,081,45 YES 0.00% 50.00 0.00% 5000 100.00% $10,00145 $000 50.00 SO 00 SD DO 10.00 Flores,Jests BA 0.45 $33.)00 $15,165 OD YES 000% S000 0.00% 50.00 0.00% $0.00 50.00 5000 $0.00 100.00% $10081.45 $0.00 EJMMds,TM BA OAS $42,851 519,28295 YES 0.00% $000 0.00% $0.00 190.96% 518,081.45 5000 SOW $000 5000 50.00 Boatman Shama MS 0.45 530,947 117.526.15 YES $0.03 10.00 5DW 20.00% $3033.00 75.00% $11,373.75 $0.00 5000 5.00% $750.25 MCIeI,Holy BA 0.50 337,170 $18,565.00 YES 100.00% $18,585 OD 0.00% $0.00 0.00% 5000 5003 50.03 5000 5003 5003 [Manche.Sham BA 5000 NO $0.00 $000 50.00 5000 $0.03 10.03 5003 50.03 Thomas,Sharon 10.00 NO 5000 SO 03 50.00 1000 $000 30.00 10.00 50.00 HeCeder.Cohen 50.03 NO 50.00 50 DO 10,00 $000 50.00 $0.00 $000 50.00 Ur erxwd,COunney $0.03 NO 1000 10.00 $0m SOW SOW 50.00 5000 $000 Lucas,KaMY $000 NO S000 50.00 1000 50.00 SO 00 $000 5000 50.00 Box.Jule $000 NO $0.00 50.00 $000 000% $0.96 0.00% 10.00 10.00 50.00 $003 Hatcher,Amy $0.00 NO SOW SOW $0.00 $000 $000 000% 50.00 0.00% $000 $000 Vacat BA 045 $37,170 116,726.50 YES 103,00% $000 $000 1003 $0.0 0.00% $0.03 $0.00 $000 VaaH BA 050 $37,170 518,585.00 YES 100.00% 1000 Val l BA 0.45 537.170 $16,726.50 YES 0.00%. 5000 0.00%. 5000 000%1 $OW ... $0.00 50DO 103.00% 116,726.50 5003 $000 TOTAL DIRECT LABOR PER PROGRAM 5140,67655 $745 $18,505.00 $0,00 $1B BD $35,162.00 52022 $3,033.00 $15.80 $11,373.15 S1.00 I 116,726,50 $100 I $18,08145 $15.80 $758.25 OTHER DIRECT COATS PER PROGRAM FACE-TO.FArF Notation Ablate $9600.00 YEs 25% $219603 25% $1.49696 50%'. $4800.00 $000 E0.00 50.03 1o.W so 96 CN Phone[ 34300.40 YES _ 27%. $113196 9%' $3)096 25X- $1,050.03 T% 58103 10% $42000 13% $548.00 13% $546CO 1% 54200 %Menge - $33,000,96 YES 27% $907203 9%. $3,02400 25% 38,400.03 2% $6739 10% $3,360 OD 13% 54,368.00 : 13% 5436803 1% 533600 ( '. NO $000 SOW y SOW $DW 30.00 $000 5000 $000 NO So96 So96 1096 so96 1096 fo96 $096 SO 00 ', NO SOW 3000 3000 5003 ,., $0.96 SOW 3096 $0.00 TOTAL OTHER DIRECT COSTS PER PROGRAM $47,40.96 $503 112,006.03 $8.75 $5,802.00 5741 $14,250.00 5504 $756.00 $5.25 $3,780.00 $439 14,984.96 $4,71 54,814,00 $788 $378.00 E GRAND TOTAL DIRECT SERVICE COSTS 1188,07855 $12.50 $31,191.00 $8.75 55.80200 526.20 550,41203 $25.26 $3,789.00 $21.05 115,153.75 519.32 521,640.50 $2203 522.99545 $23.67 $1,136.25 ADMIN COST NON-FACE-TO-FACE COMPUTERIZED BUDGET Minimum Budget Average Total %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY Y.OF TIME SALARY %OF TIME SALARY %' F TIME SALARY %OF TIME SALARY %OF TIME SALARY I Degree 901 SalarylBen Salaries/ 100% SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND DESCRIPTION or Cart FTEs @1.0 FTE Benefits/Other ALLOCATED PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM Trans00natron Visitation A Vis4algn 6 MediNgn HBT Parent Coach M¢Monng FP Consul A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 36 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 45 17 37 30 36 28 29 12 C TOTAL HOURS OR OATS PER PROGRAM FOR YEAR 2496,00 66300 192400 15000 720.00 112000 1044.00 d0.00 nlRFCT I AMOR NOT FACE TO-FACE Bernal,. 6.Clinician MS 041 140,181 $16,47421 YES 25.00% $4,11855 15.00% $2,471,13 60.00% $9,88453 $000 $0.00 $000 $0.00 $0.00 Flares,Jesus.Treatmaa COwaMabr BA 055 $33,700 $18,535,00 YES 0.00% 5000 0.00% $000 0.00% $000 0.00% $0.00 $000 $080 100.00% $18,535.00 0.00% $000 Edwards,TN.Treatment Cooelamr BA 0.55 $42,851 $23,568.05 YES 25.00% $5,89201 15.00% $3,535.21 60.00%. $14,140.83 $0.00 $0.00 $000 $0.00 $000 Batsman,$NaMe,CHdan MS 0.55 $38,947 $21,420.85 YES $000 $0.00 $0.00 16.0% $3,427.34 79.00% $16,922.4] $0.00 $000 5.00% $1,071,04 McNeil.Ho9y,TrednwtCooanMGr BA 0.55 $37,170 $20,443.50 YES 25.00% $0,110,88 15.00% $3066.53 60.00% $12,2666.10 $0.00 $0.00 $0 OS $000 $0.00 DeMance,Slam BA 1.00 $40,661 $46,.661.00 YES 25.00% $11,865.25 15.00% $6,999.15 8000% $27,996.00 $0.00 $000 $0.00 $0.00 $0.00 Themes,SNmn,Program Director LCSW 034 $83,3856 $21,544.44 YES 15.00% $3,231,67 9.005 $1,939.00 34,00% $7,325.11 3.00% $84833 18.00% $3,876.00 10.00% $2,1544 1000% $2,154.44 1.00% $21544 Heioetla.Cohen,Supped Staff HS 034 $34,886 $11,85444 YES 15.00% $1,778,17 9.00% $1,06680 3400% $4,030.51 3.00% $355.83 18.00% $2,139.80 10.00% $1.1854 10.00% $1,115.44 1.00% $11854 UlMenced,Courtney,Suleo651317 HS 034 $27,530 $9,36020 YES 1500% $1,404.03 9.00% 084242 34.00% $3,18247 3.00% $28081 18.00% $189486 1000% $938.02 10.00% $93602 1.00% $9360 Luca,Kathy,Supped Staff HS 0.00 $30,382 $2,582.47 YES 1500% $38737 9,00% $23242 34.00% $878.04 3.00% $7747 1080% $464.84 10.00% $258.25 10.00% $250.25 1.00% $2582 Box,Julie,Program Malaga ,. LCSW 0.50 $µ,873 $22.436.50 YES $0.00 $000 $0.00 14.00% $3,141.11 80.00% $17,µ9,2D $000 $0,00 6.00% $1,341.19 Swanson,Julie VP of Pmgran Services MA 0.12 $76700 $9,20400 YES 15.00% $1,38060 900% 5628.36 34.00% $3129.35 300%. $278.12 1800 $1,658.72 - 10.00% $920.40 10.005 $920.40 1.00% $92.04 Hatcher,Amy,Program Manager MSW 040 ,..$43,396 $17,358.00 YES 0.00% $0.00 $0.00 $0.00 $0.00 $000 50.00% $8,679.00 50.00% $8,079.00 $0.00 Vacant BA 055 $37,170 $20443.50 YES $0.00 100.00% $1735800 Vacant BA 055 $37,170 $2044350 YES - 25.00% $511058 15.00% $306653 6000% $12,266.10 $0.00 $000 $0.00 $000 $0.00 TOTAL DIRECT LABOR PER PROGRAM NOTFACETOFACE $202,32866 $1506 $40,07940 $36.27 $24,047.64 $4843 $95,099,64 $54.70 $8,20481 $6207 $44699.87 $28.12 $31491.56 $31.29 $32888.56 $61.72 $2,98269 OTHER DIRECT COSTS PFR PRO:RAM NOT FACF-TOFACE Drecl Proprem Cab $0.00 NO $0.00 $D.W $0.00 $000 $000 - $0.00 $000 $000 Pmfeselon lFees $2,681,00 YES 21.00% $72387 9.00%: 624129 25.00%: $67025 -200% 15362 10,00% $260.10 19005 $348.53 13.00% $34859 1.00% $2681 Obsparry , 1$20,80.00 YES 27,00%. $723681 9.00% $2412.27 25.00% $670075 -:200% 5534.05 [.1080%! $2660.30 1300% $348439 1300% 5348439 1005 526803 TraveVlanporlalbn $11.928,00 YES 2700% $322050 9.00% $1,013.52 2500% $298200 2.00% $238.55 10.006 $1,19280 13.00% $155064 ..13.00% $1.550.64 1.00% $11928 ORm E>:Pr%ee ,,, $5,061.00 VES 2700% $196728 19.00%. $455]B 25.00$ $1,2660 Y2.00%' NOt2B 10.00% $50.40 :' 1900%. $65632 ,.1500% $65832 1.00%: $50.64 MemM45ItC Fen vtl Urea .. _ ".$2,508.00 YES "27.00% $69022 ; : 9.00%' $23274 .25.00%: 584850 2.005 551.72 ..10.00%: $256.00 ,13005. $33618 1300%. $33818 1.00% $25.86 MbcManeOIS Exwen • $9;321.00 YES :27 CO% $896.87 9.00% $288.89 25.00% $830 25 -. 2.00% $6642 -10:00% $33.10 1300%' $431.73 y 1300% $491]] ".:1.004 $3321 NO ;27.00% $000 $0.00 25:x0%; 0000 2.00% $096 10.00% $0.00 13.00% $0.00 13.00% $000 ;'1.00% $000 S. NO c: $000 $0.00 $000 $0.00 10.09%" 50.0 13.00% $000 13.00%. 5000 $0.00 TOTAL OTHER DIRECT COSTS NOT FACE-TO-FACE PER PROGRAM $52,383.00 $5.67 $1414341 $711 $4,71447 $8.81 $1]0¢575 $699 $1,0].66 $7.28 $5,238.30 $6.08 $6,809]9 $6.52 $8809]9 $1091 $52383 F GRAND TOTAL DIRECT SERVICE COSTS NOT FACE-TO-FACE $334,71266 $2172 $54,222.81 563.38 $28.762.11 $56.23 $108,195,39 $6180 $9,252.47 $69,34 148,928.17 $34.20 $38,30135 $3781 $39478.35 $7286 $3,48652 OVERHEAD COSTS AND PROFITS COMPUTERIZED BUDGET ofGRREA % ALLOCATED % ALLOCATED % ALLOCATED I % ALLOCATED I ALLOCATED I ALLOCATED I ALLOCATED ALLOCATED • D 100% ALLOCATED OVERHEAD COSTS ALLOCATED OVERHEAD COSTS ALLOCATED OVERHEAD COSTS ALLOCATED VERHEAD COSTS %ALLOCATED VERHEAD COSTS %ALLOCATED VERHEAD COSTS X ALLOCATED VERHEAD COST X ALLOCATED VERHEAD COSTS DESCRIPTION COSTS D TO PROGRAM TOPROGRAM TO PROGRAM TOPROGRAM TO PROGRAM TOPROGRAM TO PROGRAM TOPROGRAM TO PROGRAM TOPROGRAM TO PROGRAM TOPROGRAM I TO PROGRAM TOPROGRAM TOPROGRAM TO PROGRAM PROGRAM Transportation Visitation A Visitation 8 Mediation HBT Parent Coach MenlgsI FP Consult A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 40 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 48 17 37 30 38 28 23 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 2496.00 683.00 192400 15000 720.00 1120.00 920.00 48.00 OVERHEAR Tale,°wheal(14%of expanse) $73.191.00 YES 27.00% $19,781.57 9.00% $8,587.19 25.00% $18,297.75 2.00% $1,463.82 10.00% $].319.10 13.00% $9,514.83 13.00% $9,51483 1.00% $731.91 NO S000 $0.00 $0.00 $0.D0 SO OD $0.00 $0.00 $0.00 NO $0.00 $000 $0.00 $0.00 SO 00 NO $000 SO Da $0.00 $0.00 $0.00 $000 $0.00 $0.00 NO $0.o0 $0.00 50 DD $0.00 $0.00 $0,40 $0m 5000 NO $0.00 $0.00 5000 50.00 10.00 $000 $0.00 $000 NO $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 NO $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 NO $0.00 $000 5000 $0.00 $0.0D $0.00 $0.00 $0.00 NO $0.00 $000 $0.00 $0.00 $000 5000 $0.00 $0.00 .. NO $000 $000 S000 $000 $0.00 $0 0 $0.00 KW NO $000 SO DO $000 $0.00 $0A0 $0.00 MOO $0.00 NO $000 $0.00 $000 $0.00 $0.00 SD CO $0.00 - SO 00 NO $000 $000 $000 $0.00 $0.00 NO $000 $000 $0.00 $0.00 S000 $ $ 0.00 000 $000 NO $000 $000 $000 $0.OO $000 $0,00 $000 - $000 NO 5000 $000 $000 $000 $000 SO OD 50.00 SO DO G TOTAL OVERHEAD COSTS $73.191.00 $19,781.57 58,507.19 $18,29775 $1,48]82 $7,319.10 $9,514.83 $9,514.89 $731.91 I TOTAL ANTICIPATED PROFITS $0.00 : IYE5 15%,.,. . , $003 9% $000 31% SDW 5% $000 18% $0.00 29% $0.D3 20% $0.001% SO.00 TOTAL OVERHEAD AND ANTICIPATED PROFITS $73,19100 $19,78157 $8,587.19 $18,297.75 $1,483,82 $7,319.10 $9,51483 $9,514.83 $731.01 EXHIBIT "B" Conditions of Approval �FAMILY s v.te, cy of Colorado ?O "Services that heat strengthen,and provide hope" April 15, 2003 Weld County Department of Social Services ATT: Gloria Romansik P.O. Box A Greeley, CO 80632 - RE: RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program Area RFP 03010: Option B, Home Based RFP 03005: Lifeskills: Home Based Parenting Coach RFP 03005: Lifeskills: Mentoring RFP 03005: Lifeskills: Visitation RFP 03-04 006-00: Foster Parent Consultation Dear Ms. Romansik: This letter is in response to your letter dated 4/9/03 regarding the FYC Commission's recommendations and/or conditions for the above core service proposals. 1. RFP 03010 — Option B. There were no recommendations or conditions. 2. RFP 03008 — Mediation. We accept the commission's recommendation. Only staff certified to provide mediation will perform this service. 3, 4, 5: RFP 03005 - (Home Based Parenting Coach, Mentoring, Visitation). LFS contacted John Kruse on 4/14/03. We also made the specified corrections on the spreadsheet and sent that corrected spreadsheet to Mr. Kruse via email. 6. RFP 006-00 — Foster Parent Consultation. We accept the commission's condition. Thank you for consideration of our proposals. Please don't hesitate to let me know if you need further information. Respe • • / s P. Barclay resi. -nt/CE• 363 South Harlan, Suite 200 • /cover, CO 80226-3552 •�y(303) 922-3433 • Fax (303) 922-7335 • www.l£sco.org tliS AC�EDITED ter,---" b .•Y,1 tt•I.MM IMn - _- - COMPUTERIZED BUDGET PROGRAM Transportation Visitation A Visitation B Mediation HBT Parent Coach Mentodng FP Consult TOTAL HOURS OR DAYS OF DIRECT SERVICE PER CLIENT 52 39 52 5 20 40 36 4 TOTAL CLIENTS TO BE SERVED 55 23 37 30 36 28 29 12 TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR(A X B) 2,860 897 1,924 150 720 1,120 1,044 48 COST PER HOURS OR DAYS OF DIRECT SERVICES(E/C) $17.40 $25.12 $26.20 $25.26 $21.05 $19.32 $22.03 $23.67 TOTAL DIRECT SERVICE COSTS FACE-TO-FACE $49,776 $22,529 $50,413 .. $3,789 $15,154 $21,641 $22,995 $1,136 ADMINISTRATION COSTS NON-FACE-TO-FACE ALLOCABLE TO PROGRAM $54,223 $28,762 $108,195 $9,252 $49,928 $38,301 $39,478 $3,487 OVERHEAD COSTS ALLOCABLE TO PROGRAM $19,762 $6,587 $18,298 $1,464 $7,319 $9,515 $732 $732 TOTAL DIRECT,ADMINISTRATION&OVERHEAD COSTS(E+F+G) $123,760 $57,878 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 ANTICIPATED PROFITS CONTRIBUTED BY THIS PROGRAM $0 $0 $0 $0 $0 $0 $0 $0 TOTAL COSTS AND PROFITS FROM THIS PROGRAM(H +I) $123,760 $57,878 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR THE YEAR(C) 2,860 897 1,924 150 720 1,120 1.044 48 RATE PER HOURS OR DAYS OF DIRECT,FACE-TO-FACE SERVICE TO BE CHARGED TO WELD COUNTY SOCIAL SERVICES(J/K) $43.27 $64.52 $91.95 $96.70 $100.56 $62.01 $60.54 $111.56 we/a C S°ci al my Oe Cie:eerSeo .C/n/t of rat DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY,CO. 80632 ' Website:www.co.weld.co.us Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 C COLORADO April 9, 2003 James Barclay President/CEO Lutheran Family Services 3800 Automation Way, Suite 200 Fort Collins, CO 80525 Re: RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program Area RFP 03010: Option B, Home Based RFP 03005: Lifeskills,Home Based Parenting Coach RFP 03005: Lifeskills,Mentoring RFP 03005: Lifeskills,Visitation RFP 03-04 006-00: Foster Parent Consultation Dear Mr. Barclay: The purposes of this letter are to outline the results of the Core Services Bid process for PY 2003-2004 and to request written information or confirmation from you by Wednesday, April 16, 2003. A. Results of the Core Services Bid Process for PY 2003-2004 The Families, Youth, and Children(FYC) Commission has reviewed the bids according to the criteria established in the bids and provides recommendation(s) and/or condition(s) as follows: 1. RFP 03010- Option B: The FYC Commission has no recommendations or conditions. 2. RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program area. The FYC Commission has a recommendation as follows: The provider shall make efforts to train staff in using a professional interpretation standard when interpreting during mediations. 3. RFP 03005—Lifeskills,Home Based Parenting Coach. The FYC Commission has a condition as follows: The provider shall submit the dollars allocated for vacant positions on the budget page as required in the RFP process, and, if necessary,work with John Kruse, Business Office Manager, Social Services, to resolve any requirements of the budget pages of the bid. 4. RFP 03005—Lifeskills,Mentoring. The FYC Commission has a condition as follows: The provider shall submit the dollars allocated for vacant positions on the budget page as required in the RFP process, and, if necessary,work with John Kruse,Business Office Manager, Social Services, to resolve any requirements of the budget pages of the bid. Page 3 Lutheran Family Services/Resu Its of RFP Process for PY 2003-2004 If you wish to arrange a meeting to discuss the above conditions and/or recommendations,please do so through Elaine Furister, 352.1551,extension 6295, and one will be arranged prior to April 16,2003. cerely, J y A. ego, irect cc: Dick Palmisano,Chair,FYC Commission Gloria Romansik, Social Services Administrator a ft DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY,CO. 80632 Website:www.co.weld.co.us Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 WI I II O • MEMORANDUM COLORADO TO: David E. Long, Chair Date: April 28, 2003 Board of County Commissioners FR: Judy A. Griego, Director, Social Services hit, t ft,(h C0 C C RE: Notification of Financial Assistance Awar (NOFAAA undbr Core o.S�l ) Services Funds-Lutheran Family Services Enclosed for Board approval are Notification of Financial Assistance Awards (NOFAA) for Core Services Funds with Lutheran Family Services. The Families, Youth and Children Commission (FYC) has reviewed these proposals under a Request for Proposal process and is recommending approval of these bids. The major provisions of the NOFAAs are as follows: 1. The period of each NOFAA is June 1, 2003,through May 31, 2004. 2. The source of funding is Core Services, which is comprised of 80%Federal/State and 20% County resources and 100% State resources. The total budget for Core Services is projected to be $929,822. 3. Lutheran Family Services agrees to provide services to those children and families who are in imminent risk of placement under child welfare and as referred by the Department. The services to be provided through Lutheran Family Services are as follows: A. Under Mediation and Facilitation under the Intensive Family Therapy Program Area, services are solution-focused using conflict management therapy, goal specific and time limited to five hours of therapy per referral. Services are therapy services only and do not include treatment services. The total number of family units is 30 per funding year, the monthly average capacity is two families, the average stay in the program is 2.5 weeks, and the average hours per week is two. The South County area will be served. Currently, there are no Bilingual staff trained in mediation, however, upon the Department's request, Bilingual staff may be trained in mediation. The hourly rate is $96.70. 2003-1068 MEMORANDUM Page 2 David E. Long, Chair, Board of County Commissioners NOFAAs - Lutheran Family Services B. Under Option B, this program is designed to promote the safety and well being of children and their family members. Services will build on primary family connections and help parents improve parenting abilities, identify parental strengths and support their efforts to care for their children. The program will expedite the return of children to their family and assist in creating a stable and nurturing family environment. The program serves families where children are ages 0-18. The number to be served is 36 families per funding year, monthly average capacity is 12 hours of service per family, with service to 4 families per month. The average stay in the program is 6 weeks. Bilingual-bicultural and South County services available. The hourly rate is $100.56. C. Under Lifeskills-Mentoring, this program serves at-risk youth ages 6 to 18 who are currently in one of the following situations; (1) at risk of being placed within the custody of DSS, (2) at risk of losing his/her current placement, and/or(3) recently reunified. This program is meant to be a source of positive, adult support for youth. The program year capacity serves a total of 29 individual clients. The monthly average capacity is seven, average stay in the program is 12 weeks, and the average number of hours per week is three. Bilingual-bicultural and South County services are available. The hourly rate is $60.54. D. Under Lifeskills—Visitation, the goal of this program is to expedite reunification of a family, if appropriate,or to provide the County Department with an assessment which will move the child(ren)toward an alternate permanent plan through three levels of services; (1) transportation, (2)monitored visitation, and (3) interactional visiting. The capacity through the program year is to serve a total of 54 family units. The monthly average capacity is 27, the average stay in the program is six months, and the average number of hours per week per family is two. Bilingual-bicultural and South County services are available. The hourly rate for Transportation is $43.27, for Visitation is $64.52, and for Interactional Visitation the hourly rate is $91.95. E. Under Lifeskills -Home Based Parent Coach this program is designed to serve families at risk of having children placed in foster care or who have recently been reunified with their family. The program provides services that strengthens and preserves families by providing a home-based service for a limited length of time using flexible service modalities that are determined by the family's strengths and needs. The service capacity is 28 family units for the program year, with a monthly maximum capacity of five families, with an average stay of eight weeks. Bilingual-bicultural and South County services are available. The hourly rate is $62.01. If you have any questions,please telephone me at extension 6510. Hello