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Home My WebLink About20031644.tiff RESOLUTION RE: APPROVE FIVE YEAR PLAN MODIFICATION AND EXPENDITURE AUTHORIZATIONS FOR WORKFORCE INVESTMENT ACT (WIA) TITLE 1 ADULT, DISLOCATED WORKER, AND YOUTH PROGRAMS; TITLE III WAGNER PEYSER PROGRAM; AND LOCAL VETERANS EMPLOYMENT REPRESENTATIVE PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Five Year Plan Modification and Expenditure Authorizations for the Workforce Investment Act(WIA)Title 1 Adult,Dislocated Worker, and Youth Programs; Title III Wagner Peyser Program; and Local Veterans Employment Representative Program from the County of Weld,State of Colorado,by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County,to the Colorado Department of Health and Human Services, with terms and conditions being as stated in said Plan Modification and Expenditure Authorizations, and WHEREAS,after review,the Board deems it advisable to approve said Plan Modification and Expenditure Authorizations, copies of which are attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Five Year Plan Modification and Expenditure Authorizations for the Workforce Investment Act (WIA)Title 1 Adult, Dislocated Worker, and Youth Programs; Title III Wagner Peyser Program; and Local Veterans Employment Representative Program from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County, to the Colorado Department of Health and Human Services be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized to sign said Expenditure Authorizations. 2003-1644 HR0074 RE: FIVE YEAR PLAN MODIFICATION AND EXPENDITURE AUTHORIZATIONS FOR WORKFORCE INVESTMENT ACT (WIA) PROGRAMS PAGE 2 The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 25th day of June, A.D., 2003. BOARD OF COUNTY COMMISSIONERS W EL OU TY, COLORADO ll ) ATTEST: J� 'waqD / vid E. Lo g, hai Weld County Clerk to t B• + °isei ":O QY � obert D. sden, Pro- em BY: Deputy Clerk to the ♦� Htt . J. Celle APP AS TO F Willi Jer unty Attorney Glenn Vaad 7 Date of signature: -Z 2003-1644 HR0074 PY 03 Local Plan Mod Signature Page Workforce Region — Name: Employment Services of Weld County Address: PO Box 1805 City/State/Zip: Greeley, CO 80632 This attachment B provides modifications to the Five Year Local Plan that was approved under the Program Year 2000-2001 Grant Agreement and subsequent Program Year Plan Modifications. We certify that any modifications to the Local Plan are presented here for implementation beginning July 1, 2003 for Program Year 2003-2004. All other components of the approved Five Year Local Plan and its subsequent approved modifications remain in effect under this PY03 Grant Agreement. By: ATTEST: i�► David E. Long Date WELD COUNTY CL RK TO T� B• Chair �` • Board of Weld Countylommissioners BY: L r cT 14 t L0 . .r ' Y•� DEPUTY CLERK TO TH OB e Ron Wildeman Date Chair Weld County Workforce Development Board Byy6 (Tli�h Li da L. Perez Date Director Employment Services of Weld County PY03 Local Plan Mod Exec. Summary Workforce Investment Act Five Year Plan Modification for PY 03 Executive Summary for the State Workforce Development Council Workforce Region: Weld County One-Stop Operator: Employment Services of Weld County Address: P.O. Box 1805 Greeley, CO 80632 Director: Linda L. Perez Phone (970) 353-3800 ext 3363 Program Contact: Ted Lona Phone (970) 353-3800 ext 3400 Fiscal Contact: Marilyn Carlino Phone (970) 353-3800 ext 3350 MIS Contact: Dora Lara Phone (970)353-3800 ext 3420 • Provide a brief summary of the client groups and business sectors that will be targeted for PY 03. Weld County intends to serve the following client target groups: • Adult-Weld County will target low income, unemployed individuals for services under the W IA Adult Program. This change is a result of two factors; 1) During the 2002 Program Year,Weld County implemented a priority of services policy due to the lack of Adult funds. Weld County has decided it will continue to implement this policy to ensure that the high population of low income individuals and those most in need are provided the necessary services to assist them in obtaining employment. 2)The Weld County workforce region has one of the lowest per capita incomes in addition to one of the higher unemployment rates among all of the front range counties. The same wage replacement standard is applied to all workforce regions across the state regardless of the economic and unemployment conditions in that region. Weld County has been unable to renegotiate the adult wage replacement standard to one that is more reflective of the local economy. Therefore, in light of the local economic factors, which combined make it nearly impossible for Weld County to meet the assigned wage replacement standard, Weld County has determined it must target services to customers who meet low income guidelines and are unemployed to have a reasonable chance to meet standards. Weld County will continue to serve a small amount of individuals who do not meet the income guidelines, but our focus will be towards those that do. • Dislocated Workers-Weld County will continue to serve individuals who meet the eligibility as outlined in the Workforce Investment Act including those who have been identified under the UI Profiling System. Weld County will continue to use the UI Profiling System as a recruitment source for the Dislocated Worker Program. • Youth -Weld County will continue to focus its services to eligible out of school youth and a limited amount of eligible in school youth. The primary focus of services will be towards the out of school youth population, particularly dropouts. • Wagner Peyser-Weld County will continue to provide priority services to veterans and provide targeted services to migrant and seasonal farm workers. The Triage Targeted Populations Program funded under the Wagner Peyser 10%funds focuses more intensive services to monolingual individuals, ex-offenders, and individuals with disabilities. The Weld County Consumer Navigator will focus on increasing access to services in the workforce system for people with disabilities. Based on an analysis of local data, Weld County will focus its employer relations efforts in Health Care occupational areas, Installation, Maintenance and Repair occupations, and in the transportation industry, primarily truck drivers. The Weld County Workforce Development Board will continue to analyze local data to ensure that changing market trends are addressed. An analysis of the local labor market was completed using the Larimer/Weld Job Vacancy Survey compiled by the Colorado Department of Labor, a review of statistical information regarding job seekers in Weld County, and of the number and type of job listings placed by employers in Weld County. Based on the Job Vacancy Survey, the services and retail trade industry comprises approximately 67% of the job openings in Weld and Larimer counties. Of the job openings in the industry sector, approximately 67% occur in three occupational groups: Healthcare Practitioners and Technical Occupation (37%); Installation, Maintenance, and Repair Occupations (19%)and Health Care Support (11%). In reviewing the job seeker applicant base, the Weld County labor supply is available in the majority of standard occupational areas. Analysis was completed using approximately 12254 active job seekers in the Weld County data base. There were 235 job openings in Weld and Larimer Counties on April 30, 2003 which were used in the analysis to compare the availability of the labor force to open job orders. • Provide a brief summary of the program initiatives, goals and objectives that will be undertaken in PY 03 for each WIA program and the Wagner-Peyser program. The following is a brief summary of the program initiatives, goals and objectives that Weld County will undertake for PY 03: • A focus will be made ro serve more low-income, unemployed individuals in the Adult Program. The Dislocated worker Program will continue to utilize the UI Profiling System as a recruitment tool. A new WIA Youth case manager will be added and the AmeriCorps program will become more integrated in the youth program design. . The consumer Navigator will focus on increasing the access of individuals with disabilities to services in the workforce system. The Consumer Navigator will train all staff and increase their skills to ensure that individuals with disabilities aware of and encouraged to use the workforce center resources and services. • A new satellite office will be opened at the Del Camino Weld County Office Complex in the southern portion of the County. A major emphasis at this location will be to provide employer relations services to the businesses in south Weld County. This office will offer the full array of services one day per week. • A trend analysis of the cost per participant will be completed for each program to identify a base for negotiating the Efficiency Measures under the Common Performance Measures. Additionally, this analysis will position Weld County to be able to respond to any changes in program design that may be needed once standards are identified. • It is anticipated that the Colorado Department of Labor and Employment and the Wrokforce Development Council will determine the historical trends of the Wagner-Peyser Program when establishing the performance standards for this program. Once these standards are identified, Weld County will respond to any program changes that maybe necessary to ensure that the standards are met. • The Weld County Workforce Development and the Weld County Youth Council have identified several areas that it will direct its resources and time on for the next two years. These focus areas are identified in the WIA Plan Modification for PY 03. Some of these areas include the implementation of Project Train to increase the workforce system's ability to respond to individuals with disabilities, increase the involvement of faith based and community based organizations in the workforce system, refine the continuous improvement process for Employment Services of Weld County, and develop a marketing plan that complements the statewide marketing plan developed by the Colorado Workforce Development Council. • Complete the following chart,which does not include carry-in or transfer funds. Program PY 03 Total Allocation #of Clients to be Served Cost Per Client WIA Adult $215,189.01 146 $1,473.90 WIA Dislocated Worker $253,401.94 180 $1,407.79 WIA Youth $300,875.65 180 $1,671.53 Wagner-Peyser $475,721.20 18,000 $26.43 Workforce Investment Act Five Year Plan Modification for PY 03 Program and Budget Narrative PY 03 Program Description A. Target Groups: (For the WIA Adult, Dislocated Worker, and Youth programs, as well as the Wagner-Peyser program): 1. Identify the customer target groups that you intend to serve in each program, and describe any changes in target groups from those you are serving now. Weld County intends to serve the following target groups: • Adult-Weld County will target low income, unemployed individuals for services under the WIA Adult Program. This change is a result of two factors; 1) During the 2002 Program Year, Weld County implemented a priority of services policy due to the lack of Adult funds. Weld County has decided it will continue to implement this policy to ensure that the high population of low income individuals and those most in need are provided the necessary services to assist them in obtaining employment. 2)The Weld County workforce region has one of the lowest per capita incomes in addition to one of the higher unemployment rates among all of the front range counties. The same wage replacement standard is applied to all workforce regions across the state regardless of the economic and unemployment conditions in that region. Weld County has been unable to renegotiate the adult wage replacement standard to one that is more reflective of the local economy. Therefore, in light of the local economic factors, which combined make it nearly impossible for Weld County to meet the assigned wage replacement standard, Weld County has determined it must target services to customers who meet low income guidelines and are unemployed to have a reasonable chance to meet standards. Weld County will continue to serve a small amount of individuals who do not meet the income guidelines, but our focus will be towards those that do. • Dislocated Workers -Weld County will continue to serve individuals who meet the eligibility as outlined in the Workforce Investment Act including those who have been identified under the UI Profiling System. Weld County will continue to use the UI Profiling System as a recruitment source for the Dislocated Worker Program. • Youth -Weld County will continue to focus its services to eligible out of school youth and a limited amount of eligible in school youth. The primary focus of services will be towards the out of school youth population, particularly dropouts. • Wagner Peyser-Weld County will continue to provide priority services to veterans and provide targeted services to migrant and seasonal farm workers. The Triage Targeted Populations Program funded under the Wagner Peyser 10%funds focuses more intensive services to monolingual individuals, ex-offenders, and individuals with disabilities. The Weld County Consumer Navigator will focus on increasing access to services in the workforce system for people with disabilities. 2. Provide labor market information and JobLink data that support your choices of customer target groups. Weld County wages continue to be lower than the rest of the Front Range. Census data shows that the per-capita income for Weld County ranges from $3,000 to $21,500 lower than other Front Range Counties and this trend continues (and widens)when Median Household and Median Family incomes are considered. Among Front Range Counties, Weld County has the second highest poverty rate (8%), second only to Denver(10.6%). Unemployment rates for Weld County are generally higher than other front range communities. The most recent unemployment rates (March 2003) show that the Greeley MSA has the 11'" highest unemployment rate out of the 70 areas listed. Based upon the low wages, lower per capita income, and higher unemployment rates, and higher poverty rates in Weld County, Employment Services believes that these factors support the identification of the selected target group for the Adult Program. Dislocated worker target groups continue to be those that meet eligibility guidelines as outlined in the Workforce Investment Act. Additionally, Employment Services will continue to recruit and make eligible individuals identified through utilization of the UI Profiling System. Weld County's target for the youth program is based upon the high number of dropouts within the county. The Weld County Youth Council and the Weld County Workforce Development Board determined that services should be targeted towards out of school youth. Although low income, in school youth can also benefit from services, the Board determined that out of school youth do not have the same type of supports as do in school youth an therefore has identified this group as a target for services. The target groups for the Wagner-Peyser program of veterans and migrants are based upon the program requirements identified under the Wagner-Peyser Act. Historically, mono-lingual individuals, ex-offenders, and people with disabilities have needed more intensive services to be able to fully access the workforce development system and obtain employment. Therefore, Weld County will target these groups of individuals through the Triage Targeted Population Program. B. Employer Partnerships: 1. Identify the business industry sectors that you will be targeting for new business partnerships. Based on an analysis of local data, Weld County will focus its employer relations efforts in Health Care occupational areas, Installation, Maintenance and Repair occupations, and in the transportation industry, primarily truck drivers. The Weld County Workforce Development Board will continue to analyze local data to ensure that changing market trends are addressed. 2. Provide labor market information that supports your sectoral choices. An analysis of the local labor market was completed using the Larimer/Weld Job Vacancy Survey compiled by the Colorado Department of Labor, a review of statistical information regarding job seekers in Weld County, and of the number and type of job listings placed by employers in Weld County. Based on the Job Vacancy Survey, the services and retail trade industry comprises approximately 67% of the job openings in Weld and Larimer counties. Of the job openings in the industry sector, approximately 67% occur in three occupational groups: Healthcare Practitioners and Technical Occupation (37%); Installation, Maintenance, and Repair Occupations (19%)and Health Care Support(II%). In reviewing the job seeker applicant base, the Weld County labor supply is available in the majority of standard occupational areas. Analysis was completed using approximately 12254 active job seekers in the Weld County data base. There were 235 job openings in Weld and Larimer Counties on April 302003 which were used in the analysis to compare the availability of the labor force to open job orders. The results are indicated in the following chart: L,- N �, i - is stn m eiv ,,r ti , 't , ,, t) �r iAstAkya F'"f + I {3 E' :0te?� i 4:17^r' 4:044.3i0 x1a .1 hill n"IttU*. i °✓a Of, `, T . S'ofd , i '��eOf V0anC a+` 'd rich aM o p , a ob'M d `u'- E §‘,11.:*;',' rr G"`^:.V.0-7-'7-"t1.1+ ,:-7,77-7,;:-:: -1" ., z�4,SQCigcyupa89.R9j RCPP Nr 1 aye„ ..Job Seekers,z To}af t� 49,0 OpeTmgs Tot0 Rank Management Occupations 496 4.0% 13 6.0% M Business&Financial Operations 156 1.3% 3 1.0% M Computer& Mathematical Occupations 284 2.3% 2 0.9% M Architecture and Engineering 131 1.1% 4 1.7% M Life, Physical &Social Science 45 0.4% 1 0.4% M Community&Social Services 107 0.9% 10 4.0% M Legal Occupations 15 0.1% 0 0.0% M Education,Training&Library Occupations 152 1.2% 8 3.4% M Arts, Design, Entertainment, Sports, Media 90 0.7% 3 0.4% M Healthcare, Practitioners,Technical Occupations 84 0.7% 14 6.0% M-H Healthcare Support Occupations 222 1.8% 10 4.3% M- H Protective Service 124 1.0% 5 2.1% H Food Preparation&Serving Related 473 3.9% 9 3.8% M Building&Grounds&Maintenance Occupations 872 7.1% 8 3.4% H Personal Care&Service 142 1.2% 12 5.1% M- H Sales&Related 845 6.9% 10 4.3% M- H Office&Administrative Support 2963 24.2% 22 9.4% M Farming, Fishing,&Forestry 123 1.0% 6 2.6% H Construction& Excavation 1866 15.2% 31 13.2% M-H Installation, Maintenance& Repair 476 3.9% 13 5.5% M Production Occupations 1788 14.6% 22 9.4% M- H Transportation& Material Moving 800 6.5% 29 12.3% M- H 3. Describe any new partnerships that may be pursued, and indicate how those partnerships will benefit all programs or specific programs. It is anticipated that staff from Employment Services of Weld County will become more actively involved with advisory Committees with Aims Community College. Networking through these advisory committees will provide an opportunity to increase awareness of employer needs, inform more businesses about services available through Employment Services and thereby, increase the employer base for our job seekers. C. Agency Partnerships: 1. Identify changes that will need to occur in partner agency MOU's. The Memorandum of Understandings have been reviewed and at this time there are no significant changes except with the Older Worker Program. With all of the partner agencies, the major coordination areas have been the cross training of staff, presence at the workforce center, and accommodating clients on site. This coordination will continue across all partner agencies. Two partner agencies either already have or plan to undergo changes in the delivery of services. The Division of Vocational Rehabilitation will be closing the Greeley Office and moving to Fort Collins. As a result of this office closure, Employment Services of Weld County has offered the continued use of space as per our current MOU for staff to meet with their clients and have access to the office support services (i.e., telephone, copier, etc.). These services are currently identified in the existing MOU. If there are any significant changes required, Weld County will modify the existing MOU with Vocational Rehabilitation and provide copies the state. Rocky Mountain SER has under gone budget cuts and is no longer able to provide staff on site at the workforce center. They continue to be represented on the Weld County Workforce Development Board and the Employment Services Migrant and Seasonal Farmworker staff continue to coordinate services as necessary. This MOU may need to be modified in the future, however, Employment Services' intent to provide coordination, training and space remains the same. For the past four years, the Older Worker Program has been operated by Experience Works. Experience Works did not receive the contract to operate the Older Worker Program in the State of Colorado for the period beginning July 1, 2003. Weld County will enter into a new MOU for this partner program when the new contractor is identified. 2. Describe how changes will benefit all programs or particular programs. The changes described in section one will not impact the W IA programs operated by Employment Services. Continued coordination and training will occur with all partner agencies. A Consumer Navigator position has been added under the Project Train program with the Workforce Development Council. This Consumer Navigator position will be able to provide more intensive services to people with disabilities and coordinate services more closely with Vocational Rehabilitation Services and other agencies serving the disabled community. 3. Provide a copy of any signed MOU that has not previously been submitted to your State Field Representative. All signed MOU's have been submitted to the State Field Representative. Any new or modified MOU's will be provided. D. Workforce Development Board/Youth Council: 1. Describe your board and youth council's priorities or focus for PY 03 programs and services. Indicate what additional discussions or actions will be planned to address the PY 03 changes to performance measures and funding. In November of 2002, the Workforce Development Board and the Weld County Youth Council conducted a strategic planning session. Several of the areas that the Board agreed that it would direct its resources and time on for the next two years are as follows: (1)Quality of the workforce (2) Needs assessment(matching employers with employees) (3) Economic development activities to assist businesses in obtaining resources for relocation or expansion (4)Working on partnership opportunities (5)Address child care issues (6) Maintenance of current activities including healthcare, English as a Second Language and new and emerging technologies/occupations (7)Youth development activities In 2002, two of the Board's Committees and the Youth Council revised/identified the outcomes that they would work towards regarding PY03/04 programs and services. The Employment Development Program Committee identified the following areas: • Analyze performance and performance standards • Complete trend analysis for short and long term labor needs using job vacancy surveys and labor statistics • Analyze the impact and performance of the Health Care Initiative • Identify strategic areas to strengthen resources for employers, adult customers and workforce system partners • Implement program designs that benefit employers • Implement program designs that include other workforce partners • Implement Project Train to increase the workforce system's response to individuals with disabilities • Increase the participation of faith based and community-based organizations in the workforce system • Align performance standards and goals for all workforce development programs • Refine the continuous improvement process for Employment Services of Weld County The Marketing Committee identified the following areas: • Develop a marketing plan that complements the statewide marketing plan of the Colorado Workforce Development Council • Continue to review and refine customer satisfaction surveys and tools to support continuous improvement • Increase the visibility of the Workforce Development Board in the community through board member and staff visits to employers • Assist in the development of new business opportunities for Employment Services and help serve as a liaison with the business community • Identify opportunities to support public relations activities to celebrate the success of the workforce system The Youth Council identified the following areas: • Design and refine programs so they can become increasingly responsive to business needs by sponsoring an employer focus group, surveying employers regarding youth employment opportunities, and sponsor or assist in two job fairs each year • Recommend goals and objectives for youth programs and systems and try to align perform goals and objectives for all youth workforce development programs • Complete a trend analysis regarding the short and long term labor needs of employers, especially as it applies to youth • Develop an integrated model between the AmeriCorps and out of school youth program • Develop new alternatives to serve youth • Market and monitor the implementation of the Multi-Disciplinary Youth Assessment Team • Market and monitor the health care initiatives to increase the number of youth entering the health care field 2. Identify which local policies will need to be reviewed and modified to address the increased funding allocations and explain what may need to be changed. In particular, indicate potential changes to your supportive services, priority of service, and ITA policies.— Weld County will review its Priority of Services Policy and Supportive Services Policy to ensure that they accurately reflect current program targets and that costs of services are in line with current market rates. The Priority of Service Policy may need to be changed as a result of the new target group of low income, and unemployed for the Adult Program. The Supportive Services Policy may need to be revised to reflect more accurate levels of service and the associated costs of those services. E. Organizational Changes: 1. Describe organizational changes that may be needed such as the addition of staff, reassignment of duties, etc. Employment Services of Weld County plans to replace staff that recently have left and will be adding one new youth case manager position. One case manager was reassigned duties as the Consumer Navigator. 2. Provide a copy of your proposed organizational chart reflecting the changes. An updated organizational chart is included as Attachment 1. 3. Describe any changes to administrative processes that will be needed. There are no administrative processes that need changed at this time. 4. Identify any staff training that you will be planning to build the capacity to implement changes. In addition to including staff in any relevant state sponsored training, Employment Services will continue to conduct regularly scheduled staff meetings which are designed to provide information regarding program processes, procedures, changes, etc. In addition to training on the job, new staff are sent to appropriate training as needed which enables them to acquire the skills for their job. F. Program Changes. 1. Describe program initiatives and changes that will occur for each WIA program, and the Wagner-Peyser program, as a result of the new performance measures, anticipated changes to the WIA, and changes in funding level. There are no significant initiatives or changes for the adult and dislocated worker programs as a result of the new performance measures ro changes to WIA. As stated in Section A of this modification narrative, the WIA Adult Program will target services to low income, unemployed individuals. There will be an increase in the number of individuals served in the Displaced Worker and Youth Programs based on the increased funding. There is not a planned increase in the number of adults served because during the last program year, Employment Services had to transfer in funds, reduce the training cap amount, and eventually stop enrollments as a result of limited funds. For the Youth Program, a new youth case manager will be added and the AmeriCorps program will become more integrated in the youth program design. The Consumer Navigator position will focus on increasing access to services for people with disabilities who register under the Wager Peyser program. • Starting with the customers exiting October 2003 and later, the new Common Performance Measure will apply. The WIA adult, youth and dislocated workers measures do not significantly change with the exception of how wage gains are calculated and the addition of an efficiency measure. The changes in Weld County's target group for adult services was done to assist in making the wage replacement standard and this change should also in the new standards. Weld County will analyze its cost per client trends which may then be used in the negotiation process regarding the efficiency measures. A major impact of the new measures will be in the Wagner-Peyser program. A trend analysis will need to be completed by the Colorado Department of Labor to determine the historical trends in the performance measurement areas so target standards can be identified. It is difficult to determine any new program initiatives and designs that may need to be made in the system to meet performance measure until there are standards set. At that time Weld County will analyze its performance in relation to meeting the standards. Employment Services is committed to work with the Colorado Department of Labor and Employment and the Colorado Workforce Development Council to respond to any necessary program changes to meet the new performance measures. 2. Identify any system building initiatives that you plan to undertake (e.g. expansion of your resource room, office moves, new services at a particular location, new satellite offices such as dislocated worker, youth offices, etc.) A new satellite office will be opened in Del Camino in South Weld County. It will provide full services once a week. A primary emphasis at this location will be to increase the employer relations efforts and provided increased services in the southern portion of the County. 3. Provide goals, objectives, and time lines for these initiatives and changes. The Del Camino satellite office will open in July, 2003. A trend analysis of cost per participant will be completed by September, 2003 based on data available at the workforce center level. An analysis of Weld County's performance for the Wagner Peyser program for the entered employment rate, retention rate and earning increase will be completed to the extent possible. There will be no planned changes based on this data until the standards have been set. With the exception of how the earnings change is calculated and the efficiency measures, the WIA standards have not changed significantly and current process are in place to help meet these standards. G. WIA 40%Waiver: (Indicate whether you will be transferring funds (up to 40% of the WIA Adult and Dislocated Worker allocation), what percentage of the PY 02 and/or PY 03 will be transferred, and what outcomes will be realized.) Weld County does not plan to transfer funds at this time. If Weld County decides to transfer funds at a future date, the appropriate Expenditure Authorization Modifications will be submitted to Colorado Department of Labor and Employment. EMPLOYMENT SERVICES OF WELD COUNTY Attachment 1 Organizational Chart Director Linda Perez Administrative Assistant *Complaint Specialist/EEO Officer E.Tedi Guerrero Susan Talmadge *Fiscal Officer Marilyn Carlino ._..$ -s`s� r-ir_ '.x. ... n,rt ' u _ , mss::; _ 7.h@ Eve S-�-t�, %tt �-..xv�..�, . . .,.� ,�.4�urv� .. a,;.,. ."4'M .''w Educational and. Client Data System Unit Vocational Unit Veterans Special Programs Employer Services Manager Manager LVER Manager Manager Dora Lara Charlie Dalpra Tom Stiller Ted Long Marie Gallegos Annette Gutierrez Mary Moreno Loretta Llamas Elvira Gonzalez Sandra Perez Kris Armstrong Jim Morris Colleen Lechman Joe Galindo Jim Nall Laurie Speck** ***** Sonia Rodriguez Morgan Mallard Nod Vizcaino Alicia Lopez Angela Anderson Vangie Sandoval Nancy Sanchez Mary Ann Gonzales Laura Maes Jay Mollock Theresa Martinez Julie Atkinson Neomi Alvarado Bernadette Cordova Tami Andrews Eloy Silva Rene Valenzuela-Lara Michael Ribble *** **** Part Time Staff Part Time Staff Part Time Staff Part Time Staff Part Time Staff James Harrington *Reports to Walt Speckman,Executive Director,Weld County Division of Human Services **Consumer Navigator *'*One Youth Position *'**Refill TANF Case Manager Refill Referral&Placement Position • EXPENDITURE AUTHORIZATION (EA) Signature Page PY03 Local Plan, Attachment B WORKFORCE REGION Name: Employment Services of Weld County Address: P.O. Box 1805 City/State/Zip: Greeley,CO 80632 EXPENDITURE AUTHORIZATION SUMMARY This Expenditure Authorization covers the following Funding Sources(specific details for each Funding Source are Attached): Program Year: PY 03 Funding Source: WIA Adult$44,719.00 Program Year: PY 03 Funding Source: WIA Dislocated Worker$65,741.00 Program Year: PY 03 Funding Source: Title 1 WIA Youth$300,876.00 Program Year: PY 03 Funding Source: Wagner Peyser$475,721.00 Program Year: PY 03 Funding Source: DJ c? — MGR$1,500 This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated into the Employment and Training Programs Grant Agreement as an attachment. This signature page,when duly signed, authorizes the granting of funds by the Colorado Department of Labor and Employment for the program/project identified herein. The EA commitment document is not valid until it has been approved by the State Con or designee. By: > — --Cr 3 David E. Long Date _ Jeffrey M.Wells Date Chair,Weld County oard of Commissioners Executive Director, CDLE By:V lRt1t_ II.. / fstti44 By: Ron Wildeman, Chair Date Weld County Workforce DevelopmentBoard Title: B ,� �';r-LIJCCC nS �� By: L----1,12 L. Perez, Director Date Employment Services of Wel County Title: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller,or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below,the State of Colorado may not be obligated to pay for the goods and/or services provided. APPROVALS DIVISION OF FINANCE AND PROCUREMENT 7RNHAR• By: . C/ State Controller Designee EXPENDITURE AUTHORIZATION (EA) Signature Page WORKFORCE REGION Name: Emplrnent Services of Weld County Address: P.O. Box 1805 City/State/Zip: Greeley,CO 80632 EXPENDITURE AUTHORIZATION SUMMARY This Expenditure Authorization covers the following Funding Sources(specific details for each Funding Source are Attached): Program Year: FY 04 Funding Source: WIA Adult$170,470.00 Program Year: FY 04 Funding Source: WIA Dislocated Worker$187,661.00 Program Year: PY Funding Source: Program Year: PY Funding Source: Program Year: PY Funding Source: This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated into the Employment and Training Programs Grant Agreement as an attachment. This signature page,when duly signed, authorizes the granting of funds by the Colorado Department of Labor and Employment for the program/project identified herein. The EA commitment document is not valid until it has been approved by the State Controller or design By: Date Jeffrey M.Wells Date David E. Long Chair,Weld County and of Commissioners executive Director, CDLE By: V LAY GGN.C r- By: Ron Wildeman, Chair Date Weld County Workforce Development Board Title: B . By: a L. Perez, Director Date Employment Services of Weld County Title: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30.202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided. APPROVALS DIVISION OF FINANCE AND PROCUREMENT ARTHUR L. BARNHART By: State Controller esignee EXPENDITURE AUTHORIZATION (EA) REQUEST Attachment 4A Date of Submittal: April 28, 2003 Workforce Region: Employment Services of Weld County Address: P.O. Box 1805 City/State/Zip: Greeley, CO 80632 Phone: (970) 353-3800 ext. 3400 Program/Project Coordinator Ted A. Long PROGRAM/PROJECT INFORMATION Name: WIA Adult Funds VAX#: 618 Funding Source, Year, and Amount of funds: WIA Title I Adult PY 03 $44,719.00 Period of Performance: From: July 1, 2003 To: June 30,2005 Funding Source, Year, and Amount of funds: WIA Title I Adult FY 004 $170,470.00 Period of Performance: From: October 1,2003 To: June 30,2005 I. SCOPE OF WORK: A. Purpose and Goal Employment Services of Weld County will use the award of$215,189.00 to provide core, intensive, and training services to adults registered in the WIA Program. Weld County will serve the planned number of adults as outlined under section C below. The goal of the program is to provide participants with the appropriate mix of services they require to assist them in obtaining and retaining employment. B. Services to be Provided Adults participants will be able to access core, intensive, and training services and activities authorized under Section 134 (b) of the Workforce Investment Act through Employment Services of Weld County's Local One-Stop Center. Customers will also be able to access information regarding WIA partner programs and some services provided by the partners will be available through the One-Stop Center. Wagner-Peyser Act services have been an integral part of Employment Services One-Stop Center for twenty years, and therefore, do not exist as a stand-alone system. The services described in Section 7(a) of the Wagner-Peyser Act are universally available to the customers of Employment Services of Weld County. The following WIA employment and training activities and services will be available to adult participants: Core Services 1. Determination of eligibility to receive assistance under Title I of WIA. 2. Outreach, intake (including worker profiling), and orientation to the information and services available through the One-Stop system at Employment Services of Weld County. 3. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of customers. 4. Job search and placement assistance. 5. Career counseling,where appropriate. 6. Labor market information which will include information related to the local, regional, and national labor markets including job vacancy listings, information on the job skills necessary to obtain the jobs, and information regarding occupations in demand in the local area and the earnings and skill requirements for those occupations. 7. Performance and program cost information on eligible training providers furnished for each training program. 6. Information regarding the local One-Stop Center's performance. 9. Information regarding the availability of supportive services, including daycare and transportation services, in the local area and when appropriate, the referral to such services. 10. Information regarding filing claims for unemployment compensation. 11. Assistance in establishing eligibility for; (a) Welfare to Work activities, and (b) programs of financial aid assistance for training and education programs not funded by WIA. 12. Follow-up services, including counseling regarding the workplace, for participants placed in unsubsidized employment for not less than 12 months. Intensive Services Intensive services will be provided to adults who are: 1)unemployed and who have been unable to obtain employment through the provision of core services; and 2)have been determined to be in need of more intensive services in order to obtain employment; or 3) employed, but have been determined to be in need of intensive services in order to retain their employment or obtain employment which allows for self-sufficiency. The following intensive services may be provided to customers who meet the above criteria: 1. Comprehensive and specialized assessments of the skill levels and service needs of customers including: (a) diagnostic testing and use of other assessment tools; and (b) in-depth interviews and evaluations to identify any employment barriers and appropriate employment goals. 2. Development of an individual employment plan (IEP)which identifies an employment goal, appropriate achievement objectives, and the appropriate combination of services to allow the customer to achieve their employment goals. 3. Individualized counseling and career planning 4. Case management for customers seeking training services 5. Short term pre-vocational services to prepare customers for unsubsidized employment or training which may include (a) development of learning skills; (b) improvement of basic skills (i.e. reading and math levels); (c) GED preparation; (d) development of communication skills; • Interviewing Techniques • Resume Development • Labor Market Information • Application Completion • How to Dress for Interviews • Effective Communication • Other Related Activities (e) development of interviewing skills; (f) development of resume and cover letters; (g) punctuality; (h) development of personal maintenance skills; and (i) professional conduct. Training Services Training services will be provided to adults who: 1) have met the eligibility requirements for intensive services and who have been unable to obtain or retain employment through the receipt of such services; 2) after an interview, evaluation, assessment, and case management are determined to be in need of training services and have the skills and qualifications to successfully participate in the selected training services; 3) select programs of training services that are directly linked to employment opportunities in the local area or in an area where the participant is willing to relocate; 4) meet the requirements of financial assistance set below; and 5)are determined eligible in accordance with the established Weld County priority system. The following training services may be made available to customers: 1. occupational skills training, including training for non-traditional employment 2. on-the-job training 3. training programs operated by the private sector 4. programs that combine workplace training with related instruction, including cooperative education programs 5. skill upgrading and retraining 6. entrepreneurial training 7. job readiness training 8. customized training conducted with commitments from an employer or employers to hire the individual upon successful completion of the training 9. adult education and literacy activities provided in combination with the above listed services Supportive Services The Weld County Workforce Development Board and Employment Services have adopted a supportive services policy to ensure that services are provided on a consistent and equitable basis for those individuals who need such services to assist them in obtaining or retaining employment or to participate in and complete core, intensive, or training services and who are unable to obtain such services through other programs or means. The supportive services that may be provided are: • transportation • child care/dependent care • job related medical expenses • special clothing • license costs • assistance to secure bonding C. Projected Number of Participants to be Served The projected total number of participants to be served for the period of July 1, 2003 through June 30, 2004 will be 146 for the W IA-Adult Program. This total includes 100 new participants and 46 carry-in participants from the PY 02 W IA program. The planned participation and termination summary for the WIA Title 1 Adult Program is included at Attachment 4A1. D. Expected Outcomes The Expected Outcomes for exiters is included in Attachment 4A1. E. Coordination with other One-Stop Partners The Memorandums of Understanding with the required One-Stop Partners address the services to be provided by the One-Stop partners and how these services will be coordinated and made available through the One-Stop system. In general, the partners have agreed to provide brochures on their services which will be made available at each access point, cross train staff to help customers access appropriate services, and coordinate employer relations efforts as appropriate. Partner organizations have agreed to have staff on site at the One-Stop for a period of time each week. Customers will be able to obtain information and access partner programs during these times. Employment Services will maintain its web site. On this site, extensive information is made available regarding the services available through Employment Services and linkages to other employment and training opportunities is provided. The contract with the Colorado Department of Labor and Employment addresses the implementation of the programs authorized under the Wagner-Peyser Act. This addresses the coordination between the Trade Adjustment Assistance Act and the National transitional adjustment assistance activities. Also addressed in the contract is coordination with activities authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State Unemployment Insurance programs. F. Other Financial Resources to Support Program The following programs and funding streams will help support the delivery of services through the Weld County One-Stop system: Workforce Investment Act: Title I Adult, Youth and Dislocated Workers Wagner-Peyser- Basic Labor exchange Welfare to Work Temporary Assistance to Needy Families Employment First Food Stamp Job Search Program AmeriCorps Consumer Navigator Program Local Veterans Employment Representative G. Subcontracting Arrangements Not applicable. Weld County does not subcontract services. II. BUDGET INFORMATION SUMMARY (BIS)AND NARRATIVE: The Budget Information Summary are included as Attachment 4A2 and 4A2A. The W IA Title I allocation for Adults is $215,189.00. Of this total, $21,518.90 or 10% is set aside for Administrative costs. The remaining $193,670.10 of program funds will be used to provide the core, intensive, training, and supportive services to the 146 Adults served. The Administration BIS is located at Attachment 4E. The Quarterly Expenditure is located at Attachment 4F. Attachment 4A1 PLANNED PARTICIPATION AND TERMINATION SUMMARY-CUMULATIVE lWorkforce Region: Employment Services of Weld County r Funding Source and Program Year:WIA Adult PY 03 , CATEGORY 1ST QUARTER 2ND QUARTER 3R°QUARTER ' 4-R QUARTER Total Participants 66 104 124 146 Carry In 46 N/A N/A 46 New 20 58 78 100 Total Exiters 28 58 90 105 Entered Employment Rate 64.7% 64.7% 64.7% 64.7% Employment Retention Rate 73.5% 73.5% 73.5% 73.5% Average Earnings Change in 6 $2400 $2400 $2400 $2400 Months Employment and Credential Rate 52.5% 52.5% 52.5% 52.5% Carry Out r N/A N/A N/A 41 PLANNED PROGRAM ACTIVITIES-CUMMULATIVE CATEGORY 1ST QUARTER 2N°QUARTER 3R°QUARTER 4TH QUARTER Registered Core Services 20 58 90 100 Intensive Services 66 104 124 146 Training Services 16 32 46 52 Attachment 4A2 BUDGET INFORMATION SUMMARIES (BIS) Workforce Investment Act(W IA) Adult or Dislocated Workers Program 0 Original ❑ Modification Date: Workforce Region: Weld Program/Project: WIA Adult VAX#: 618 Program Year of Funds and Funding Stream: PY 03 Adult Original Allocation: 44,719.00 To Administrative Pool: $4,471.90 Current Program Budget: 40,247.10 Transfer In (+): From PY/FY and Funding Stream: Transfer Out(-): To PY/FY and Funding Stream: Revised Program Budget: 40,247.10 Current Period of Performance: From: July 1,2003 To: June 30,2005 Revised Period of Performance: From: To: Current Funding Stream Changes Transfer Revised Cost Category Budget In (+)/Out(-) In (+)/Out(-) Budget Program $40,247.10 $0.00 $0.00 $40,247.10 Total $40,247.10 $0.00 $0.00 $40,247.10 Attachment 4A2a BUDGET INFORMATION SUMMARIES (BIS) Workforce Investment Act(W IA) Adult or Dislocated Workers Program la Original ❑ Modification Date: Workforce Region: Weld Program/Project Name: WIA Adult VAX#: 618 Program Year of Funds and Funding Stream: FY 04 Adult Original Allocation: 170,470.00 To Administrative Pool: $ 17,047.00 Current Program Budget: 153,423.00 Transfer In (+): From PY/FY and Funding Stream: Transfer Out(-): To PY/FY and Funding Stream: Revised Program Budget: 153,423.00 Current Period of Performance: From: October 1,2003 To: June 30,2005 Revised Period of Performance: From: To: Current Funding Stream Changes Transfer Revised Cost Category Budget In (+)/Out(-) In(+)/Out(-) Budget Program $153,423.00 $0.00 $0.00 $153,423.00 Total $153,423.00 $0.00 $0.00 $153,423.00 EXPENDITURE AUTHORIZATION (EA) REQUEST Attachment 4B Date of Submittal: April 28, 2003 Workforce Region: Employment Services of Weld County Address: P.O. Box 1805 City/State/Zip: Greeley, CO 80632 Phone: (970) 353-3800 ext. 3400 Program/Project Coordinator Ted A. Long • PROGRAM/PROJECT INFORMATION Reference Code : Name: WIA Dislocated Worker VAX#: 620 Funding Source, Year, and Amount of funds: Title I Dislocated Worker PY 03 $65,741.00 Period of Performance: From: July 1, 2003 To: June 30, 2005 Funding Source, Year, and Amount of funds: Title I Dislocated Worker FY 04 $187,661.00 Period of Performance: From: October 1, 2003 To: June 30, 2005 I. SCOPE OF WORK: A. Purpose and Goal Employment Services of Weld County will use the award of$253,402.00 to provide core, intensive, and training services to dislocated workers registered in the WIA Program. Weld County will serve the planned number of dislocated workers as outlined under section C below. The goal of the program is to provide participants with the appropriate mix of services they require to assist them in obtaining and retaining employment. B. Services to be Provided Dislocated worker participants will be able to access core, intensive, and training services and activities authorized under Section 134 (b)of the Workforce Investment Act through Employment Services of Weld County's Local One-Stop Center. Customers will also be able to access information regarding WIA partner programs and some services provided by the partners will be available through the One-Stop Center. Wagner-Peyser Act services have been an integral part of Employment Services One-Stop Center for twenty years, and therefore, do not exist as a stand-alone system. The services described in Section 7(a) of the Wagner-Peyser Act are universally available to the customers of Employment Services of Weld County. The following W IA employment and training activities and services will be available to participants: Core Services 1. Determination of eligibility to receive assistance under Title I of W IA. 2. Outreach, intake (including worker profiling), and orientation to the information and services available through the One-Stop system at Employment Services of Weld County. 3. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of customers. 4. Job search and placement assistance. 5. Career counseling, where appropriate. 6. Labor market information which will include information related to the local, regional, and national labor markets including job vacancy listings, information on the job skills necessary to obtain the jobs, and information regarding occupations in demand in the local area and the earnings and skill requirements for those occupations. 7. Performance and program cost information on eligible training providers furnished for each training program. 6. Information regarding the local One-Stop Center's performance. 9. Information regarding the availability of supportive services, including daycare and transportation services, in the local area and when appropriate, the referral to such services. 10. Information regarding filing claims for unemployment compensation. 11. Assistance in establishing eligibility for; (a) Welfare to Work activities, and (b) programs of financial aid assistance for training and education programs not funded by W IA. 12. Follow-up services, including counseling regarding the workplace,for participants placed in unsubsidized employment for not less than 12 months. Intensive Services Intensive services will be provided to dislocated workers who are: 1) unemployed and who have been unable to obtain employment through the provision of core services; and 2) have been determined to be in need of more intensive services in order to obtain employment; or 3) employed, but have been determined to be in need of intensive services in order to retain their employment or obtain employment which allows for self-sufficiency. The following intensive services may be provided to customers who meet the above criteria: 1. Comprehensive and specialized assessments of the skill levels and service needs of customers including: (a) diagnostic testing and use of other assessment tools; and (b) in-depth interviews and evaluations to identify any employment barriers and appropriate employment goals. 2. Development of an individual employment plan (IEP)which identifies an employment goal, appropriate achievement objectives, and the appropriate combination of services to allow the customer to achieve their employment goals. 3. Individualized counseling and career planning 4. Case management for customers seeking training services 5. Short term pre-vocational services to prepare customers for unsubsidized employment or training which may include (a) development of learning skills; (b) improvement of basic skills (i.e. reading and math levels); ©) GED preparation; (d) development of communication skills; • Interviewing Techniques • Resume Development • Labor Market Information • Application Completion • How to Dress for Interviews • Effective Communication • Other Related Activities (e) development of interviewing skills; (f) development of resume and cover letters; (g) punctuality; (h) development of personal maintenance skills; and (I) professional conduct. Training Services Training services will be provided to dislocated workers who: 1) have met the eligibility requirements for intensive services and who have been unable to obtain or retain employment through the receipt of such services; 2) after an interview, evaluation, assessment, and case management are determined to be in need of training services and have the skills and qualifications to successfully participate in the selected training services; 3) select programs of training services that are directly linked to employment opportunities in the local area or in an area where the participant is willing to relocate; 4) meet the requirements of financial assistance set below; and 5) are determined eligible in accordance with the established Weld County priority system. The following training services may be made available to customers: 1. occupational skills training, including training for non-traditional employment 2. on-the-job training 3. training programs operated by the private sector 4. programs that combine workplace training with related instruction, including cooperative education programs 5. skill upgrading and retraining 6. entrepreneurial training 7. job readiness training 8. customized training conducted with commitments from an employer or employers to hire the individual upon successful completion of the training 9. adult education and literacy activities provided in combination with the above listed services Supportive Services The Weld County Workforce Development Board and Employment Services have adopted a supportive services policy to ensure that services are provided on a consistent and equitable basis for those individuals who need such services to assist them in obtaining or retaining employment or to participate in and complete core, intensive, or training services and who are unable to obtain such services through other programs or means. The supportive services that may be provided are: • transportation • child care/dependent care • job related medical expenses • special clothing • license costs • assistance to secure bonding C. Projected Number of Participants to be Served The projected total number of participants to be served for the period of July 1, 2003 through June 30, 2004 will be 180 for the W IA Dislocated worker Program. This total includes 119 new participants and 61 carry-in participants from the PY 02 Dislocated Worker program. The planned participation and termination summary for the WIA Title 1 Dislocated worker Program is included at Attachment 4B1. D. Expected Outcomes The Expected Outcomes for exiters is included in Attachment 4B1. E. Coordination with other One-Stop Partners The Memorandums of Understanding with the required One-Stop Partners address the services to be provided by the One-Stop partners and how these services will be coordinated and made available through the One-Stop system. In general, the partners have agreed to provide brochures on their services which will be made available at each access point, cross train staff to help customers access appropriate services, and coordinate employer relations efforts as appropriate. Partner organizations have agreed to have staff on site at the One-Stop for a period of time each week. Customers will be able to obtain information and access partner programs during these times. Employment Services will maintain its web site. On this site, extensive information is made available regarding the services available through Employment Services and linkages to other employment and training opportunities is provided. The contract with the Colorado Department of Labor and Employment addresses the implementation of the programs authorized under the Wagner-Peyser Act. This addresses the coordination between the Trade Adjustment Assistance Act and the National transitional adjustment assistance activities. Also addressed in the contract is coordination with activities authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State Unemployment Insurance programs. F. Other Financial Resources to Support Program The following programs and funding streams will help support the delivery of services through the Weld County One-Stop system: Workforce Investment Act: Title I Dislocated Worker,Adults, and Youth Wagner-Peyser- Basic Labor exchange Welfare to Work Temporary Assistance to Needy Families Employment First Food Stamp Job Search Program AmeriCorps Consumer Navigator Program Local Veterans Employment Representative G. Subcontracting Arrangements Not applicable. Weld County does not subcontract services. II. BUDGET INFORMATION SUMMARY (BIS)AND NARRATIVE: The Budget Information Summary are included as Attachment 4B2 and 4B2A. The WIA Title I allocation for dislocated workers is $253,402.00. Of this total, $25,340.20 or 10% is set aside for Administrative costs. The remaining $228,061.80 of program funds will be used to provide the core, intensive, training, and supportive services to the 180 dislocated workers served. The Administration BIS is located at Attachment 4E. The Quarterly Expenditure is located at Attachment 4F. Attachment 4B1 PLANNED PARTICIPATION AND TERMINATION SUMMARY-CUMULATIVE Workforce Region: Employment Services of Weld County Funding Source and Program Year:WIA Dislocated Worker PY 03 CATEGORY 1sT QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER Total Participants 86 117 156 180 Carry In 61 N/A N/A 61 New 25 56 95 119 Total Exiters 35 75 102 130 Entered Employment Rate 74% 74% 74% 74% Employment Retention Rate at 6 months 87.5% 87.5% 87.5% 87.5% Earnings Replacement Rate at 6 months 75% 75% 75% 75% Employment and Credential Rate 52.5% 52.5% 52.5% 52.5% Carry Out N/A N/A N/A 50 PLANNED PROGRAM ACTIVITIES CATEGORY 1sT QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER Registered Core Services 25 56 95 119 Intensive Services 86 117 156 180 Training Services 15 31 41 65 Attachment 4B2 BUDGET INFORMATION SUMMARIES (BIS) — Workforce Investment Act(WIA) Adult or Dislocated Workers Program ® Original o Modification Date: Workforce Region: Weld Program/Project Name: WIA Dislocated Worker VAX#: 620 Program Year of Funds and Funding Stream: PY 03 Dislocated Worker Original WIA Allocation: 65,741.00 To Administration Pool $6,574.10 Current Program Budget: 59,166.90 Transfer In (+): From PY/FY and Funding Stream: Transfer Out(-): To PY/FY and Funding Stream: Revised Program Budget: 59,166.90 Current Period of Performance: From: July 1, 2003 To: June 30,2005 Revised Period of Performance: From: To: Current Funding Stream Changes Transfer Revised Cost Category Budget In (+)/Out(-) In (+)/Out(-) Budget Program $59,166.90 $0.00 $0.00 $59,166.90 Total $59,166.90 $0.00 $0.00 $59,166.90 Attachment 4B2a BUDGET INFORMATION SUMMARIES(BIS) Workforce Investment Act(WIA) Adult or Dislocated Workers Program 0 Original ❑ Modification Date: Workforce Region: Weld Program/Project: WIA Dislocated Worker VAX#: 620 Program Year of Funds and Funding Stream: FY 04 Dislocated Worker Original WIA Allocation: 187,661.00 To Administration Pool $18,766.10 Current Program Budget: 168,894.90 Transfer In (+): From PY/FY and Funding Stream: Transfer Out(4: To PY/FY and Funding Stream: Revised Program Budget: 168,894.90 Current Period of Performance: From: October 1,2003 To: June 30, 2005 Revised Period of Performance: From: To: Current Funding Stream Changes Transfer Revised Cost Category Budget In (+)/Out(-) In (+)/Out(-) Budget Program $168,894.90 $0.00 $0.00 $168,894.90 Total $168,894.90 $0.00 $0.00 $168,894.90 EXPENDITURE AUTHORIZATION (EA) REQUEST Attachment 4C Date of Submittal: April 28, 2003 Workforce Region: Employment Services of Weld County Address: P.O. Box 1805 City/State/Zip: Greeley, CO 80632 Phone: (970) 353-3800 ext.3400 Program/Project Coordinator Ted A. Long PROGRAM/PROJECT INFORMATION Reference Code : Name: WIA Youth VAX#: 619 Funding Source, Year, and Amount of funds: WIA Title I Youth PY 03 $300,876.00 Period of Performance: From: July 1, 2003 To: June 30, 2005 I. SCOPE OF WORK: A. Purpose and Goal Employment Services of Weld County will use the award of$300,876.00 to provide services to youth registered in the WIA Program. Weld County will serve the planned number of youth as outlined under section C below. The goal of the program is to provide participants with the appropriate mix of services they require to assist them in obtaining and retaining employment. B. Services to be Provided In accordance with Section129(c) of the Workforce Investment Act, Employment Services of Weld County will deliver the following to eligible youth participants: 1. eligible youth will be provided an objective assessment of the academic levels, skill levels, and service needs of each participant. This assessment will include a review of the basic skills, occupational skills, prior work experience, employability, interests, aptitudes (including interests and aptitudes for nontraditional jobs), supportive service needs, and developmental needs of the participant; 2. service strategies for each participant will be developed and they will identify an employment goal (including, in appropriate circumstances, nontraditional employment), appropriate achievement objectives, and appropriate services for the participant, taking into account the assessment conducted pursuant to paragraph (a). The following services will be provided to eligible youth participants: (a) preparation for post-secondary educational opportunities, in appropriate cases; (b) strong linkages between academic and occupational learning; (c) preparation for unsubsidized employment opportunities, in appropriate cases; and (d) effective connections to intermediaries with strong links to (i) the job market; and • (ii) local and regional employers Program Elements Employment Services of Weld County will provide the following program elements to eligible youth participants: 1. Tutoring, study skills training, and instruction leading to completion of secondary school, including drop-out prevention strategies; 2. alternative secondary school services as appropriate; 3. summer employment opportunities that are directly linked to academic and occupational learning; 4. as appropriate, paid and unpaid work experiences, including internships and job shadowing; 5. occupational skill training, as appropriate; 6. leadership development opportunities,which may include community service and peer centered activities encouraging responsibility and other positive social behaviors during non- school hours, as appropriate; 7. supportive services which may include; • transportation • child care/dependent care • job related medical expenses • special clothing • license costs • assistance to secure bonding 8. adult mentoring for the period of participation and a subsequent period, for a total of not less than 12 months; 9. follow-up services for not less than 12 months after the completion of participation, as appropriate; and 10. comprehensive guidance and counseling, which may include drug and alcohol abuse counseling and referral, as appropriate. Each participant or applicant who meets the minimum income criteria to be considered an eligible youth shall be provided 1. information on the full array of applicable or appropriate services that are available through the local board or other eligible providers or One-Stop partners including those receiving funds under subtitle I of WIA; and 2. referral to appropriate training and educational programs that have the capacity to serve the participant or applicant either on a sequential or concurrent basis. Applicants not meeting enrollment requirements. — Employment Services of Weld County will ensure that an eligible applicant who does not meet the enrollment requirements of the program or who cannot be served shall be referred for further assessment, as necessary, and to appropriate programs to meet the basic skills and training needs of the applicant. C. Projected Number of Participants to be Served The projected total number of participants to be served for the period of July 1, 2003 through June _ 30, 2004 will be a total of 180 for the WIA Youth Program ( 30 Older Youth and 150 Younger Youth). This total includes 87 new participants and 93 carry-in participants from the PY 02 WIA program. The planned participation and termination summary for the WIA Title 1 Youth Program is included at Attachment 4C1 &4C2. D. Expected Outcomes The Expected Outcomes for exiters is included in Attachment 4C1 &4C2. E. Coordination with other One-Stop Partners The Memorandums of Understanding with the required One-Stop Partners address the services to be provided by the One-Stop partners and how these services will be coordinated and made available through the One-Stop system. In general, the partners have agreed to provide brochures on their services which will be made available at each access point, cross train staff to help customers access appropriate services, and coordinate employer relations efforts as appropriate. Partner organizations have agreed to have staff on site at the One-Stop for a period of time each week. Customers will be able to obtain information and access partner programs during these times. Employment Services will maintain its web site. On this site, extensive information is made available regarding the services available through Employment Services and linkages to other employment and training opportunities is provided. The contract with the Colorado Department of Labor and Employment addresses the implementation of the programs authorized under the Wagner-Peyser Act. This addresses the coordination between the Trade Adjustment Assistance Act and the National transitional adjustment assistance activities. Also addressed in the contract is coordination with activities authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State Unemployment Insurance programs. F. Other Financial Resources to Support Program The following programs and funding streams will help support the delivery of services through the Weld County One-Stop system: Workforce Investment Act: Title I Youth, Adult, and Dislocated Worker Wagner-Peyser- Basic Labor exchange Welfare to Work Temporary Assistance to Needy Families Employment First Food Stamp Job Search Program AmeriCorps Consumer Navigator Program Local Veterans Employment Representative G. Subcontracting Arrangements Not applicable. Weld County does not subcontract services. II. BUDGET INFORMATION SUMMARY (BIS)AND NARRATIVE: The Budget Information Summary is included as Attachment 4C3. The W IA Title I allocation for youth is $300,876.00. Of this total, $30,087.60 or 10% is set aside for Administrative costs. The remaining $270,788.40 of program funds will be used to provide the core, intensive, training, and supportive services to the 180 youth served. The Administration BIS is located at Attachment 4E. The Quarterly Expenditure is located at Attachment 4F. Attachment 4C1 PLANNED PARTICIPATION AND TERMINATION SUMMARY-CUMULATIVE Workforce Region: Employment Services of Weld County Funding Source and Program Year:WIA Younger Youth PY 03 CATEGORY 157 QUARTER 2'QUARTER 3RD QUARTER 4T" QUARTER Total Participants 80 108 130 150 Carry In 68 N/A N/A 68 New 12 40 62 82 Total Exiters 23 46 74 102 Skill Attainment Rate 62.5% 62.5% 62.5% 62.5% Diploma or Equivalent Attainment Rate 52.5% 52.5% 52.5% 52.5% Retention Rate 46.5% 46.5% 46.5% 46.5% Carry Out N/A N/A N/A 48 PLANNED PROGRAM ACTIVITIES-CUMULATIVE CATEGORY 15T QUARTER 2ND QUARTER 3R' QUARTER 4T"QUARTER Tutoring Study Skills Training 27 44 57 68 Alternative Secondary School 9 25 39 53 Summer Employment 12 12 12 47 Paid and Unpaid Work Experience 15 22 35 51 Occupational Skill Training - 1 2 4 Leadership Development 2 3 5 7 Supportive Services 40 65 81 107 Adult Mentoring for 12 months 1 2 3 4 Follow-up Services 13 36 64 102 Comprehensive Guidance and Counseling 2 3 4 5 Attachment 4C2 PLANNED PARTICIPATION AND TERMINATION SUMMARY-CUMULATIVE IWorkforce Region: Employment Services of Weld County I Funding Source and Program Year:WIA Older Youth PY 03 I CATEGORY 1ST QUARTER 2N0 QUARTER 3RD QUARTER 4T"QUARTER Total Participants 27 28 29 30 Carry In 25 N/A N/A 25 New 2 3 4 5 Total Exiters 5 9 16 20 Entered Employment Rate 56.7% 56.7% 56.7% 56.7% Employment Retention Rate 58.5% 58.5% 58.5% 58.5% Avg. Earnings Change in 6 Months $1750 $1750 $1750 $1750 Credential Rate 40% 40% 40% 40% Carry Out N/A N/A N/A 10 _ PLANNED PROGRAM ACTIVITIES-CUMULATIVE CATEGORY 1ST QUARTER 2N0 QUARTER 3RD QUARTER 4T"QUARTER Tutoring Study Skills Training 5 9 13 19 Alternative Secondary School 3 5 9 13 Summer Employment 2 3 3 4 Paid and Unpaid Work Experience 5 9 12 15 Occupational Skill Training 1 1 2 2 Leadership Development - 1 2 3 Supportive Services 27 28 29 30 Adult Mentoring for 12 months - 1 1 2 Follow-up Services 5 9 16 20 Comprehensive Guidance and 2 3 Counseling 1 1 Attachment 4C3 BUDGET INFORMATION SUMMARY (BIS) Workforce Investment Act(WIA) Youth Program ® Original 0 Modification Date: Workforce Region: Weld Program/Project: WIA Youth VAX#: 619 Program Year of Funds: PY 03 Youth Original WIA Allocation: 300,876.00 To Administration Pool: $30,087.60 Current Program Budget: 270,788.40 Current Period of Performance: From: July 1,2003 To: June 30,2005 Revised Period of Performance: From: To: Program Current Changes Revised %of Cost Category Budget In (+)/Out(-) Budget Budget Out-of-School $216,630.72 $0.00 $216,630.72 80% In-School $54,157.68 $0.00 $54,157.68 20% TOTAL $270,788.40 $0.00 $270,788.40 100% EXPENDITURE AUTHORIZATION (EA) REQUEST Attachment 4D Date of Submittal: April 28, 2003 Workforce Region: Employment Services of Weld County Address: P.O. Box 1805 City/State/Zip: Greeley, CO 80632 Phone: (970) 353.3800 ext. 3400 Program/Project Coordinator Ted A. Long PROGRAM/PROJECT INFORMATION Reference Code : Name: WIA Wagner-Pevser VAX#: 621 Funding Source, Year, and Amount of funds: PY 03 Wagner-Pevser $475,721.00 Period of Performance: From: July 1, 2003 To: June 30, 2004 I. SCOPE OF WORK: A. Purpose and Goal Employment Services of Weld County will use the award of$475,721.00 to provide basic labor exchange services to job seekers and employers. B. Services to be Provided Wagner-Peyser Act services have been an integral part of Employment Services One-Stop Center for twenty years, and therefore, do not exist as a stand-alone system. The services described in Section 7(a)of the Wagner-Peyser Act are universally available to the customers of Employment Services of Weld County. The Weld County Workforce Development Board and Employment Services will continue to implement and revise the following marketing strategies to increase employer relations and applicant services over the next 5 years. 1. General Business Development Strategies. (a). Increase the awareness of the services offered through Employment Services through an educational campaign which will increase presentations, media displays and promotional material. (b). Determine the effective use of resources in advertisements and promotions of services. Review job orders for specific employers and see how we are generating applicants to respond to the job orders, and how we are recruiting customers for programs to improve the utilization of services. (c). Seek opportunities to publicize the system through news releases about special programs. Promote special recognition awards or events for staff, programs, and successful and satisfied customers. (d). Implement surveys and gather statistical data to assist in determining program effectiveness and identify areas for improving marketing efforts and program design. 2. New business and existing business development strategies will be to continue coordinating with the Economic Development Action Partnership and the Weld County Chamber of Commerce to offer our services to new and existing business. 3. Specific marketing strategies for target applicant and consumer groups will be designed and implemented. C. Projected Number of Participants to be Served N/A D. Expected Outcomes N/A E. Coordination with other One-Stop Partners The Memorandums of Understanding with the required One-Stop Partners address the services to be provided by the One-Stop partners and how these services will be coordinated and made available through the One-Stop system. The MOUs address areas with the partner programs that will support and enhance applicant and employer access to services. Partner agencies' services will be integrated through cross training of staff, sharing of information through brochures and other materials available through various access points, access by electronic means through the Internet, and joint or coordinated employer relations efforts as feasible. In addition, partners have agreed to be physically located at Employment Services for varying amounts of time to increase their target groups' access to services and to be on-site to provide services to their potential customers. In general, the partners have agreed to provide brochures on their services which will be made available at each access point, cross train staff to help customers access appropriate services, and coordinate employer relations efforts as appropriate. Partner organizations have agreed to have staff on site at the One-Stop for a period of time each week. Customers will be able to obtain information and access partner programs during these times. Employment Services will maintain its web site. On this site, extensive information is made available regarding the services available through Employment Services and linkages to other employment and training opportunities is provided. The contract with the Colorado Department of Labor and Employment addresses the implementation of the programs authorized under the Wagner-Peyser Act. This addresses the coordination between the Trade Adjustment Assistance Act and the National transitional adjustment assistance activities. Also addressed in the contract is coordination with activities authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State Unemployment Insurance programs. F. Other Financial Resources to Support Program The following programs and funding streams will help support the delivery of services through the Weld County One-Stop system: Workforce Investment Act: Title I Adult, Youth and Dislocated Workers Wagner-Peyser- Basic Labor exchange Welfare to Work Temporary Assistance to Needy Families Employment First Food Stamp Job Search Program AmeriCorps Consumer Navigator Program Local Veterans Employment Representative G. Subcontracting Arrangements Not applicable. Weld County does not subcontract services. II. BUDGET INFORMATION SUMMARY(BIS)AND NARRATIVE: The WIA Title III Wagner-Peyser allocation for 2003 is $475,721.00. The Wagner-Peyser BIS is located as Attachment 4D1. EMPLOYMENT AND TRAINING PROGRAMS Attachment 4D1 BUDGET INFORMATION SUMMARIES (BIS) Wagner-Peyser _ Original ® Modification ❑ Workforce Region:Weld Program/Project Name:Wagner-Peyser VAX#: 621 Program Year of Funds:2003 Original Allocation/Award:475,721.00 Current Period of Performance: From: July 1,2003 To: June 30,2004 Revised Period of Performance: From: To: Funding Source Current Budget Changes Revised Budget In (+)/Out(-) Wagner Peyser $475,721.00 $475,721.00 TOTAL $475,721.00 $475,721.00 Attachment 4E BUDGET INFORMATION SUMMARIES (BIS) Workforce Investment Act(WIA) Administration 0 Original ❑ Modification Date: Workforce Region: Weld VAX#: 617 Program Year of Funds : PY 03 and FY 2004 Administration Original Total PY 03 WIA Allocation: $411,336.00 Original Total FY 04 WIA Allocation: $358,131.00 Total Original PY 03+ FY 04 Allocation: $769,467.00 Administrative Dollars Transferred In + $76,946.70 From: Administrative Dollars Transferred Out- To: Current Administrative Budget $76,946.70 Revised Administrative Budget To: June 30, 2005 Current Period of Performance: From: July 1,2003 To: Revised Period of Performance: From: Funding Current Changes Revised Stream Budget In(+)/Out(-) Budget PY 03 Adult $4,471.90 $0.00 $4,471.90 PY 03 Dislocated Worker $6,574.10 $0.00 $6,574.10 PY 03 Youth $30,087.60 $0.00 $30,087.60 FY 04 Adult $17,047.00 $17,047.00 FY 04 Dislocated Worker $18,766.10 $18,766.10 TOTAL $76,946.70 $0.00 $76,946.70 Projected Quarterly Expenditures-Cumulative Attachment 4F IWorkforce Region: Employment Services of Weld County ` Program Year: PY 03 1 Funding Source: Adult Expenditures 1'Quarter Projections 2"°Quarter Projections 3"Quarter Projections 4"'Quarter Projections Administration $4,005 $10,681 $16,021 $26,703 Program $35,995 $95,988 $143,982 $239,971 Funding Source: Dislocated Worker Expenditures 1"Quarter Projections 2"Quarter Projections 3b Quarter Projections 4'"Quarter Projections Administration $4,045 $10,788 $13,182 $26,971 Program $37,039 598,772 $148,159 $246,932 Funding Source: Youth Expenditures 1'Quarter Projections 2n°Quarter Projections 3'°Quarter Projections 4`"Quarter Projections Administration $5,876 $15,669 $23,504 $39,174 Program $46,918 $125,116 $187,673 $312,789 Funding Source: Wagner Peyser Expenditures 1"Quarter Projections 2n°Quarter Projections 3"Quarter Projections r 4'"Quarter Projections Administration Program $118,930 $237,861 $356,791 $475,721 Funding Source: LVER Expenditures 1S Quarter Projections 2n°Quarter Projections 3'°Quarter Projections 4"'Quarter Projections Administration Program $375 $750 $1,125 $1,500 Funding Source: Expenditures 1"Quarter Projections 2"Quarter Projections_ 3f'Quarter Projections 4`"Quarter Projections Administration Program i EXPENDITURE AUTHORIZATION (EA) REQUEST Attachment 4G Date of Submittal: June 3, 2003 Workforce Region: Employment Services of Weld County Address: P.O. Box 1805 City/State/Zip: Greeley, CO 80632 Phone: (970) 353-3800 ext. 3363 Program/Project Coordinator Linda L. Perez PROGRAM/PROJECT INFORMATION Reference Code : Name: Local Veterans Employment Representative (LVER) VAX#: 622 Funding Source, Year, and Amount of funds: PY 03 Local Veterans Employmnt Representative$1,500.00 Period of Performance: From: July 1,2003 To: June 30,2004 I. SCOPE OF WORK: A. Purpose and Goal Employment Services of Weld County will use the award of$1,500.00 to support the administrative and operational costs associated with the Local Veterans Employment Representative (LVER) staff person. B. Services to be Provided No direct services will be provided through these funds. Funds will be used to cover the operational costs associated with the LVER staff. C. Projected Number of Participants to be Served Employment Services will not serve any additional disabled veterans through this project. D. Expected Outcomes N/A E. Coordination with other One-Stop Partners The Memorandums of Understanding with the required One-Stop Partners address the services to be provided by the One-Stop partners and how these services will be coordinated and made available through the One-Stop system. In general, the partners have agreed to provide brochures on their services which will be made available at each access point, cross train staff to help customers access appropriate services, and coordinate employer relations efforts as appropriate. Partner organizations have agreed to have staff on site at the One-Stop for a period of time each week. Customers will be able to obtain information and access partner programs during these times. Employment Services will maintain its web site. On this site, extensive information is made available regarding the services available through Employment Services and linkages to other employment and training opportunities is provided. The contract with the Colorado Department of Labor and Employment addresses the implementation of the programs authorized under the Wagner-Peyser Act. This addresses the coordination between the Trade Adjustment Assistance Act and the National transitional adjustment assistance activities. Also addressed in the contract is coordination with activities authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State Unemployment Insurance programs. F. Other Financial Resources to Support Program The following programs and funding streams will help support the delivery of services through the Weld County One-Stop system: Workforce Investment Act: Title I Dislocated Worker, Adults, and Youth Wagner-Peyser-Basic Labor exchange Welfare to Work Temporary Assistance to Needy Families Employment First Food Stamp Job Search Program AmeriCorps Consumer Navigator Local Veterans Employment Representative G. Subcontracting Arrangements Not applicable. Weld County does not subcontract services. II. BUDGET INFORMATION SUMMARY(BIS) AND NARRATIVE: The Budget Information Summary is included as Attachment 4G1. The allocation for the Local Veterans Employment Representative is $1,500.00. Of this total, $1,500.00 or 100% is set aside for administrative and operational costs associated with the Local Veterans Employment Representative(LVER) staff person.. Attachment 4G1 BUDGET INFORMATION SUMMARIES (BIS) _ Local Veterans Employment Representative(LVER) ® Original o Modification Date: Workforce Region: Weld Program/Project: Local Veterans Employment Representative VAX#: Program Year of Funds : PY 03 LVER Original Allocation: 1,500.00 Current Period of Performance: From: July 1,2003 To: June 30,2004 Revised Period of Performance: From: To: Current Funding Stream Changes Transfer Revised Cost Category Budget In (+)/Out(-) In (+)/Out(-) Budget Program $1,500.00 $0.00 $0.00 $1,500.00 Total $1,500.00 $ 0.00 $ 0.00 $1,500.00 PY 03 Local Plan Modification Budget/Service Levels Workforce Investment Act Five-Year Plan Modification for PY 03 Budget and Service Level Chart For each funding stream, please complete the following chart. This information will be utilized by CDLE for the development of its PY 03 State Plan modification. Program Total funds to %Change Total#to %Change Amount of %of Amount of %of Amount of %of be spent in in Expen- be served in#served total to be Total total to be Total total to be Total PY 03(for ditures in PY 03 from PY 02 spent on spent on spent on WIA,include from PY 02 (include to PY 03** WIA WIA program staff carry-in and to PY 03* carry-ins) Training*** Supportive costs, transferred Activities Services overhead and funds) direct costs WIA Adult (program funds $239,971 35% 146 11% $139,183 58% $4,799 2% $95,989 40% only WIA Dis.Wkr. (Program funds $246,932 51% 180 42% $123,466 50% $12,347 5% $111,119 45% only) WIA Youth (program funds $312,789 -16% 180 -7% $176,173 56% $11,500 4% $125,116 40% only) Wagner-Peyser (total allocation $475,721 -7% 18,000 21% - - - - $475,721 100% * Estimate total PY 02 expenditures and compare with the planned expenditures for PY 03 ** Estimate total PY 02 enrollments and compare with the planned enrollments for PY 03 ***Training for Adults and DW includes ITA's, OJT's, and customized training. Training for youth includes occupational training, work experience, OJT's, and customized training. MEMORANDUM DATE: June 20, 2003 ' TO: David E. Long, Chair, Board of Country Commissioners WC FROM: Walt Speckman, Human Services N il��4 COLORADO SUBJECT: Workforce Investment Act Plan Modification Enclosed for Board approval is the Workforce Investment Act Plan Modification for Program Year 2003. This includes the Expenditure Authorizations for The W IA Title I Adult, Dislocated Worker, and Youth programs and Expenditure Authorizations for the Title III Wagner-Peyser Program and the Local Veterans Employment Representative Program. Additionally, the modification includes the Budget Information Summaries for these Programs. These Expenditure Authorizations request the following funding levels: Title I Adult $215,189; Dislocated Workers$253,401;Youth$300,875;Wagner-Peyser$475,721;and LVER$1,500. These funds will be used to provide the Core, Intensive, and Training Services to job seekers and employers as outlined under the Workforce Investment Act of 1998. If you have any questions, please feel free to telephone me at 353-3800 ext. 3317. 2003-1644 Hello