HomeMy WebLinkAbout20030510.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICE AGREEMENT FOR HOME DELIVERED MEALS
AND AUTHORIZE CHAIR TO SIGN - MEALS ON WHEELS, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Service Agreement for
Home Delivered Meals between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, Area Agency on Aging, and Meals on Wheels, Inc., commencing January 1, 2003,
and ending December 31, 2003, with further terms and conditions being as stated in said
agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Purchase of Service Agreement for Home Delivered Meals
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency
on Aging, and Meals on Wheels, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of February, A.D., 2003, nunc pro tunc January 1, 2003.
BOARD OF COUNTY COMMISSIONERS
A�•�`� WELtUNTY, C O DO
ATTEST: At, �%r .5�
. Long, h
Weld County Clerk to i0 1
' �O _ A Robert D. sden, Pro-Tem
BY: /1 •
Deputy Clerk to the Bo�•�:�' I�
M. J. eile
AP V AS TO/FO
William H. Jerke •
u y'Attoor�ontner rQ�iij l� fl�
Glenn Vaad
Date of signature: 3/3
2003-0510
HR0074
171 : • Y 61i, IS
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT, made and entered into this 1st day of January, 2003 by and
between the County of Weld,State of Colorado,by and through the Board of County Commissioners
of Weld County,on behalf of the Weld County Division of Human Services'Area Agency on Aging,
hereinafter referred to as "AAA", and Meals on Wheels, Inc., hereinafter referred to as "MOW."
WITNESSETH:
WHEREAS, "AAA" develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, "AAA"has identified nutrition for the home—bound as a serious problem for
many Weld older citizens, and
WHEREAS, "MOW" is a private, non-profit organization existing for the purpose of
providing adult day services to residents of Weld County, and
WHEREAS,"AAA"desires to purchase services from"MOW"to provide home delivered
meals for home—bound elders;
NOW THEREFORE, it is mutually agreed:
1. The "AAA" hereby agrees to award "MOW" Title III Older Americans Act funds in the
amount of$31,000.
2. The"AAA"hereby agrees to award"MOW"a percentage of the Nutrition Services Incentive
Program (NSIP) reimbursement. The reimbursement will be based on a per meal rate for
every meal served an eligible Title III recipient for the purpose of serving the number of
meals in paragraph four (4).
3. The "AAA" agrees to award "MOW" all project income collected from eligible Title III
participants for the purpose of serving the number of meals noted in paragraph four(4).
4. "MOW"agrees to provide 24,000 meals to approximately 175 elders with a goal of reaching
50 rural elders Hispanic elders and 175 disabled homebound elders. Homebound status
must be re-evaluated every 6 months.
5. "MOW" agrees to commence services within thirty (30) days after the signing of the
Agreement and assure completion of all services required hereunder by December 31,2003.
Page Two
Agreement—"MOW"
6. "MOW" agrees to document and report any project income received as a result of services
provided under the Agreement.
7. "MOW" agrees to include the following statement in any written materials (pamphlets,
brochures, announcements) or in any verbal presentations: "MOW"is supported, in part by
funds provided by the Weld County Area Agency on Aging through the Older Americans
Act."
8. "MOW"understands that"AAA"is required to conduct periodic evaluations of the activities
conducted under this Agreement and to monitor on an ongoing basis the performance of
"MOW"to insure that the funds made available by the Agreement are expended in keeping
with the purposes for which they were awarded;and"MOW"accordingly agrees to cooperate
fully with the "AAA" in the conduct of such evaluation and monitoring, including the
keeping and supplying of such information,and providing access to documents and records
to the"AAA"for the purpose of audit; and further agrees to do all things necessary to enable
"AAA"to fulfill its obligation to Weld County, the State of Colorado and the United States
Government.
9. Any changes, including any increase or decrease in the amount of"MOW" compensation,
and including changes in budget allocations which are mutually agreed upon by and between
the "AAA" and "MOW", shall be incorporated in written amendments to this Agreement.
10. "MOW" understands and agrees that the following provisions are part of the official
application and as such become binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the Federal program
and fiscal regulations,the policies and procedures established for grants by the State
Agency,and the terms and conditions of the project application approved by"AAA"
in making this award of funds; specifically, agrees to abide by the dollar amounts as
shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time the project is
terminated, this amount must be returned to the "AAA."
c. Understands that the project's fiscal affairs are subject to audit. If costs are
disallowed,the proportion of Federal/State funds disallowed must be returned to the
"AAA."
d. Understands that this award is made for the period amounts stated in this Agreement.
This Agreement in no way implies further funding which is contingent upon the
availability of funds and approval of future project applications.
Page Three
Agreement—"MOW"
e. Agrees to keep records and make reports on the forms required by the "AAA" and
in accordance with guidelines issued by the State of Colorado and the Administration
on Aging, specifically,
To submit financial reports monthly and monthly program reports to the
"AAA"by the 10th of the following month;
To submit a final financial report within 45 days after the end of the project
year;
To submit other reports to the "AAA" as requested;
Maintain a computer system that will be able to manage all required"AAA"
reporting software;
Maintain internet access in order to transfer all required data to the"AAA"
f. Agrees to advise the "AAA" of needed program and financial changes and await
approval from the"AAA"prior to change implementation.
11. No portion of the Agreement shall be deemed to constitute a waiver of any immunities the
parties or their officers or employees may possess, nor shall any portion of this Agreement
be deemed to have created a duty of care with respect to any persons not a party of the
Agreement.
12. No portion of the Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
13. If any section, subsection paragraph,sentence,clause,or phrase of this Agreement is for any
reason held or decided to be unconstitutional, such decision shall not affect the validity of
the remaining portions. The parties hereto declare that they would have entered into this
Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase
thereof irrespective of the fact that any one or more sections subsections, paragraphs,
sentences clauses, or phrases might be declared to be unconstitutional or invalid.
14. The term of this Agreement shall be from January 1,2003 through December 31,2003. The
Agreement will be evaluated in November by both parties. The basis for renegotiation of the
Agreement will be satisfactory performance of the provider, availability of funds,priorities
as established by the Area Agency on Aging and need for the service.
Page Four
Agreement —"MOW"
15. This Agreement maybe terminated upon thirty(30)days written notice by either party. This
Agreement shall be terminated immediately in the event of loss of funding to the Area
Agency on Aging.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the day first written
above.
BOARD OF COUNTY COMMISSIONERS MEALS ON WHEELS, INC.
CC 4.
s .
David E. ong, Chair p), (ano3) ry ar et Cox
� �C uti e Director
WELD COUNTY HUMAN SERVICES WELD COUNTY AREA AGENCY ON
AGING
fr V -rte
Walt r . eckman va M. Jewe irec r
Executive Director
Am
ATTEST: ig
Weld County Clerk tot oarq� y.
Av
By: C�' + W
GPI \ i7 i
Deputy Clerk to
:9oo3 -05/4
MEMORANDUM
DATE: February 18, 2003 —
David Long, Chair, Weld County Board of
W �. TO: Commissioners 4��
COLORADO FROM: Walt Speckman, Executive Director, Division of �'
Human Services
SUBJECT: Purchase of Service Agreement between the
Weld County Area Agency on Aging and
Meals on Wheels for FY 2003.
Enclosed for board approval is a Purchase of Services Agreement between the Weld County
Agency on Aging and Meals on Wheels. The contact purchases 24,000 units of home delivered
meals for 175 homebound Weld County seniors 60 years and older for a contract amount of
$31,000. The contact period is January 1, 2003 through December 31, 2003.
If you have additional questions, please contact Eva Jewell, Director of the Weld County Area
Agency on Aging at 353-3800, extension 3331.
2003-0510
Hello